City Council - Regular Meeting

All right, now we're ready. All right, well, welcome everyone to the Sherwood City Council regular meeting, July 21st, 2026 at 7.10. I'll rise for the Pledge of Allegiance.

Are we good now? No echo. Okay. All right, Sylvia roll call.

Mayor Rosner.

Here.

Council President Young. Here. Councilor Brous. Here. Councilor Stankey. Here. Councilor Mayes.

Here.

Councilor Scott.

Here.

Councilor Giles. Here. Thank you.

All right. Thank you, Sylvia. Do we have a motion for approval of the agenda?

I make a motion to approve the agenda. Second.

We have a motion to second. All those in favor of approving the agenda say aye. Aye. All those opposed say same. Motion passes. Thank you, council. All right. On the consent agenda tonight, we have Looks like six items. Item A, approval of the June 16th, 2026 city council meeting minutes. Item B, approval of the July 7th, 2026 city council meeting minutes. Item C is resolution 2026-048, authorizing the mayor to execute an intergovernmental agreement with Washington County for participation in the Washington County Urban County Community Development Block Grant Program for program years 2027 through 2029. Item D is resolution 2026-049 authorizing the city manager to execute an IGA with Washington County for the natural hazards mitigation plan update. And item E is resolution 2026-050 authorizing the city manager to execute an agreement with Carollo Engineers Inc. for owners representative services for the water treatment plant operations and maintenance contract. And last but not least, resolution 2026-051, authorizing an intergovernmental agreement with Washington County for Washington County Digital Forensic Laboratory Services.

I move consent.

Second. A motion and a second. All those in favor of approving the consent agenda, say aye. Aye. All those opposed, same.

Same.

Same. Is that a vote against or? I just want to say same. You just want to say same. Okay. Motion passes. Thank you, council. All right. Citizen comments. All right. Well, this is fun. We normally don't have a lot of people showing up, so this is great. Looks like we have five people tonight. Just as a reminder, citizen comments is a chance for the community to come in and express opinions and give comment on the business of the city for council. It is not a Q&A session, otherwise we'd be here all night. We are available. All of us are available if you reach out for conversations, coffee, whatever, to discuss these things more. We set a clock for four minutes and Sylvia manages the clock for us. Thank you, Sylvia. The first one I have here is, let me get this wrong. Is there an order? I can't shuffle these. Let's shuffle them.

I have to put the people together.

I'm fine with that. Madison. I'm sorry. I don't. Awesome. Come on up.

There's two.

Oh, absolutely. Oh, there's one more. Pull over.

And Matt, yeah, thanks for hearing. You don't have to state your address, but just state your name for the record and then go for it. Yeah.

Is that on? Yes.

Awesome. Welcome.

I am board certified family medicine, Shanette Crawford's medical group and mom to these two girls right here. I live in the new homes near Cedar Creek off Brookman Road and my goal today is to raise some awareness towards our lack of access to the city today. This is our fourth or fifth time before yourselves and other committees locally. It's wonderful to see the city of Sherwood actively looking at connections within its boundaries via the Sherwood transportation system plan and then having to take an important step in hiring AKS engineering to look at the feasibility study. In addition, we've received welcome and supporting feedback from the city and all of you guys about getting us access to the city. But tonight we're here because verbal support isn't enough to protect the children in our neighborhood and we wish to become a priority on your agenda at future meetings. Beginning over four years ago, the city of Sherwood approved and permitted 224 homes, which are now complete and occupied, with 51 more homes being added as we sit here today. There are and will be the homes of over 1,000 Sherwood residents, and almost half of those being minors, kids under 18, people who like to bike, scooter, skate, and run around. And the only way out of our neighborhood is on to Brookman Road. Brookman, as you already know, is it safe or unsafe?

Unsafe.

It's an unimproved county farm road with multiple blind hills, sharp turns, zero lighting and no shoulders. It was built for tractors, not for our unfortunately hundreds of family vehicles and certainly not for our little pedestrians. Karen's with strollers, children riding their bikes, runners. The city of Sherwood approved this development knowing this challenge. As a result, we have dozens and dozens, probably over 100 children who are kind of confined to a handful of our residential streets. We can't walk to school. We can't bike to school. We can't visit a friend's house outside of our immediate neighborhood on foot because meaning so limited. means risking our lives on Brookman Road. The design trails within the neighborhood are 80% done, and we trust all the progress that the city has made to complete these. However, and most critically, we're missing about 110 yards from the city easement that connects our neighborhood, the existing Cedar Creek trails that lead into town near Redfern Drive. We need the city to fund this final link immediately before another two-year budgeting cycle is missed. verbal support is no longer enough. We would love a date when shovels hit the dirt. Thank you.

Thank you. She'd be out there with a shovel.

Awesome. Thank you so much. And the next is Oh, Scott changed. Chelsea Burns. Welcome, Chelsea. You're a very forgiving girl. Yes.

Some of us also aren't good public speakers, and we sit up here, so it's all good.

Good evening. My name is Chelsea Burris. I'm a Sherwood resident and a nurse in the community. I do wellness, aesthetic medicine, and hormone replacement therapy. Anyways, all that. I look at this problem through a different lens of execution. Conversations regarding the safety of our neighborhood began almost as soon as the first homes were completed. Holt Homes, the first builder within the neighborhood, agreed in part to improve the accessibility of our neighborhood on Brookman Road, but they may have shortened this nexus agreement, adding to Brookman challenges. Emails have been received by different city departments for the last few years. For example, in the summer of 2024, an inquiry was made about a severe midnight accident on Brookman Road at the intersection of Robin Hood Court, stressing the dangers of the road. Neighbors and parents of children have attended the planning, counsel, and advisory meetings over the past year, and yet we still do not show up as a priority on noted agendas. We're not asking the city to coordinate with the county and re-engineer Brookman Road tonight. We're asking for a tactical mitigation strategy. There are several routes that can lead out of our neighborhood and connect us with the rest of Sherwood. It appears that the simplest solution is to complete the final 110 yards of the missing trail footprint that connects our neighborhood to the city trails that dead end behind Redfern Road. Yes, the remaining path goes through the dense terrain and crosses over minor water, but in the world of public works, this is a minor project. It requires standard environmental permitting review and a clear and grade order and simple footbridge structure. The city already owns the right of way or adjacent easements that could be alternatives. From a project management perspective, what is missing is not engineering capability, it's project prioritizing and funding. We need the support of the planning committee and further support from council to direct staff to immediately allocate the emergency capital improvement funds to bridge this 110-yard gap, establish a critical path timeline, and hold the contractors accountable. We have the space, we have the need, and the city has the resources. Let's finish the project and provide our children a safe path into town. Thank you. Awesome.

Thank you.

Very good. So, so knowing this is out of order, what was, who was the next one you wanted to do? Fish. Fish. Welcome.

Good evening, everyone. My name is Vish, short for Vishwanath P. Kashi, which is required. I've been a Sherwood resident for over a decade, and I don't think I can see myself live outside of Sherwood, at least anytime soon. So, this comes from real, real concern. So, before we share a few visual aids, we must speak plainly about risk and compliance. And the city approved permits for 275 homes, 224 are complete, knowing that Brookman Road was not safely, can safely handle pedestrians or standard volume traffic. by loving this development to outpace safe connectivity, a massive liability loop has been created. What that means is a liability loop occurs when a municipality approved large scale growth while ignoring infrastructure shortcomings, thus creating what I call the predictable hazard. Normally, cities enjoy discretionary immunity for planning decisions. However, by actively approving the 275 permits while leaving a substandard farm road completely unupgraded, the city has actively created a hazard. You have funneled suburban volume into an agrarian infrastructure. avoidable injuries will occur. Just imagine a modern SUV clipping a soft shoulder on this narrow farm road because there's no room to pass an oncoming biker or the same SUV can hit a pedestrian as it passes over one of Brookman's Blind Hills. And I think Chelsea also pointed this out already that it's happened once. The city's approval history will link directly to this injury. and property damage. In addition, by providing no pedestrian or trail connectivity to the town, the city is forcing micromobility. Basically, kids on bikes or parents with strollers were forced onto an unlit, unsheltered farm road designed for tractors. Sherwood is essentially micromanaging residents in harm's way, ignoring its own standard duty of care for urban safety. If, or more accurately, when a resident or a child is injured or killed, touch wood, I hope it does not happen, on Brookman Road, because they had no alternate path out of their neighborhood. It will not be viewed as an unpreventable accident. It will be viewed as a documented oversight. The city has been formally notified of this hazard. Failing to fund and prioritize 110 yard trail connection that resolves unknown severe safety hazard creates a domino effect of catastrophic legal and financial liability for the city of Sherwood. Funding this trail is in just an investment in the city's park and trail system. It's a risk mitigation necessity to protect the city from a multimillion dollar negligence lawsuit. We love the city. I love the city. And we want to partner with you. Approving revenue generating rooftops while completely deferring the infrastructure required to sustain them is in growth management. I'm sorry. It's a liability loop. So tonight we are asking the city to break this loop. We urge you to freeze further segment approvals in the zone and connect these families safely to town until the greater question of Brookman Road can be addressed. Thank you. Thank you.

All righty. And next is Gary Stickler.

All right.

I'm gonna hand those to Sylvia and she'll pass them out.

That's a picture. Thank you. And there's not enough to go around right now. I'd rather just sit and have the ink.

No worries, no worries.

Please understand, oh, my name is Gary Sickler, by the way. I live in the same neighborhood. I'm not going to be quite as scripted as the others, so I might run off on a tangent here. But please understand, everybody here, I want to acknowledge the process. We're not here to vote on anything and things like that. This is city council. Eventually, we would love to think of the day that this winds up back on your agenda to be voted upon and approved. We know this has to go through planning committees and whatnot. But you guys also have an undue amount of influence on making, hopefully, those agenda items happen in those committees. Everybody here is here to raise awareness, to keep us thought about. We don't want to be forgotten. Basically, it comes down to the isolation of the neighborhood is the shortcoming. And it's a potential liability. in allowing permitting so many homes to use a farm road as access into town. Our neighborhood is a mix of all sorts of great people. Many have lived in Oregon all their lives, and they chose here in Sherwood as their home for a specific reason. A lot of the folks here have lived in Sherwood for years and years and years. Many of them come from neighboring communities because Sherwood's got something going on the other communities just don't have. And in a lot of cases, people have come to me because I've lived for quite some time and go, when's our trail going to lead out? When's the trail going to lead out? And it's not your fault. I mean, all the salespeople told everybody there's going to be trails leading out in no time. So everybody was anxiously waiting for them. But if you look at the illustrations I passed around, it's going to seem trivial. But if you look at the bottom picture, it's a site map. There's a lot of homes down there. It's Google Maps. It doesn't show all the homes. They're all built, trust me. And there's more going in every day. And up in the right-hand corner of that picture, there's a little tiny faint red line about that long road. That's all that prevents the residents of our neighborhood being able to access the rest of the trail system that Sherwood provides. And so at the end of the day, hopefully it won't be a monumental task to overcome. So... All we ask for is a commitment from whoever we can just to keep us on your minds, keep us on your hearts, keep us on your agendas when it's appropriate and help us move this forward. Thank you.

Awesome. Thank you, Greg. Um, before we move on to the last one, I just want to say, um, you have been heard, um, this, the Berkman road, uh, as far as I'm concerned is a serious issue and, and part of our challenges is the County road. So we don't have a lot of, we have limited influence with the County. Um, You would also be surprised how limited our ability is to deny approvals on projects like that based on recent state law changes and how the state decides how we approve projects within our community. I don't want to say that's an excuse. That's not what I'm here to say, but it is a challenge that we have. Like when we go to a developer and say, hey, we need this extra trail that they can point to the regulations on why they don't have to do that. But that being said, I know staff has been working on this. Craig, do you mind just giving a quick update on where we're at?

Yeah. As soon as, actually shortly after the first time I met you folks come to the meeting, we started a feasibility study on this project. And we're hoping to have that wrapped up mid-August and then probably to the Parks Board, hopefully, to take a look at the options beginning of September we're shooting for. So that's where we're at on that. I wish I could give you more information. I know there's looking at probably three, four different routes out of the neighborhoods, but that's what I can give you at this time.

Yeah. So, so it's, it's actively being worked by staff right now. Yeah. Yeah. And definitely head for the planning commission when they get to, when they start reviewing that stuff. So you can get your input on the, on the table there as well. But I, we do know it's important.

And, um,

I think I talked to some of you before the meeting. We have challenges across towns where developers will put their little trail system within that unit, but how do we connect all those? And it's an ongoing challenge that we're looking at across our community. Our Parks Master Plan, I believe, speaks to that.

um we call them i'm sorry yeah and uh we call them linear parks so it can fall under the parks plan some clever words there but um but yeah we know it's important so we're trying to figure out how to get it done i'll just add that i sat in a meeting just two weeks ago with the city manager and the mayor with almost this exact map explaining you know showing you what so it is being talked about so you guys are definitely making impact by coming here and speaking so

And I'm asking a genuine question. We get a whole bunch of people together to clean up garbage all throughout, you know, volunteers clean up garbage on Trashpalooza. Is there any possibility that we drop the price on this thing a little bit by getting... anybody insured to help clear this path or is there like is there is this a service project type opportunity, I know we can't build a pedestrian bridge, but is there part of this that we could do. As 100 people to the out there, or is that something that's not even in our wheelhouse.

So depending on the route we go, we're dealing with slopes. Okay. It has to be ADA compliant. We're dealing with a possible crossing that is structural.

Yeah.

As well as depending on the – there's a couple other routes we're looking at too. Okay. But I don't have all the details on that at this time. But depending on the routes we go – we'll kind of let us know what we got to do. Right. You just can't have volunteers working on a project.

Okay. And just to translate a structural crossing, you're talking about like a pedestrian bridge.

Yeah. Yeah.

Okay.

Yeah. No, I wasn't thinking about that part. I was thinking more like clean the branches off so that the trucks can come in to do the big lift. Okay. Cause we've got four volunteers right here that have all said they'll help. So yeah.

more all right well awesome well thanks again for coming again we do appreciate it as i said when we were chatting before this room's usually empty so it's it's actually fun when we have folks here so thank you i do it is not ever empty but it is more than

All right, since everyone else is speaking. When this was brought to this council a month or so ago in public comment, I think unilaterally everyone on this council immediately instructed the city manager to make this a priority and pursue options and bring them back to us. So I think some of the things I heard all say made it seem like that we weren't taking this as a priority and i just want to correct the record on that we immediately did and it's it's actively being worked on and and expedited so it is a priority to us we just don't we just don't and that's that that's fair that's fair um and just a side note i'd love to connect with you some of you afterwards because

This might help some messaging to Salem about how they're preempting local control of development. So I'd love to have a chat with you about that because I'm also actively lobbying. It's already started. We're not even in a long session yet, but actively lobbying Salem about preemption to local control over projects like this. All right. I think. Anymore?

Dan, did you have anything?

Okay. All right. Yeah, yeah, I'm going to get to that. I just want to make sure we're done with this one. And that one is, we have Tracy Enright here. Welcome, Tracy.

Mayor Rosner, members of the City Council, I'm Tracy Enright, and I also live in the Brooklyn development, but that's not why I'm here today. Many people have already heard me about that. I actually came to say thank you for putting the tables and chairs outside the library. I'm a member of the book group that is hosted by the library once a month. We meet in this room for an hour, have great discussions. When those appeared, several of us started meeting for an hour before the meetings. to talk about other things, get to know each other better. Many people are new, like I am, learned a lot about the community. Last month, one of the women in the group, her family has a connection to the culture of the book that we read, and she cooked several recipes, some of which had been mentioned in the book, and we shared them out there before we came to the book group. So community can be built in lots of ways, and sometimes two tables and eight chairs can really be a catalyst. So

thank you and i hope you'll think about this also in the context of our trail awesome thank you tracy oh again thank you everybody for coming for public comment tonight um we do have um we have some ordinances and public hearing stuff to get to you're welcome to stay for that but don't feel obligated um But with that, we're going to move on to item seven, public hearing. Just one. We have a ordinance 2026-004, amending the Sherwood Municipal Code, chapter 1.01, public contracting rules. Very exciting stuff. It's first reading. Sylvie, do you want to read us in? Yep.

The Sherwood City Council will hold a public hearing to receive testimony on ordinance 2026-004, amending Sherwood Municipal Code chapter 1.01, public contracting rules. The public hearing this evening will be conducted as follows. Staff will present a staff report, questions, if any, by the city council for staff. We will then receive written testimony. We will then open the public hearing for testimony and the time will be limited to four minutes per person. Any interested person may present testimony. We will then close the public hearing. No other comments will be heard from the public. Final comments by staff, questions of staff, if any, by the council, followed by council discussion. This is the first hearing before the city council on this item. Generally, the council will hold two hearings prior to making a decision. A second hearing for this item is currently scheduled for August the 4th. However, in accordance with the city charter, council reserves the right to make a decision at the close of this hearing by a unanimous vote of all sitting council members. If you wish to speak, please fill out a request to speak form and submit it to the city recorder prior to the time the public hearing is open for testimony. The mayor will recognize people who wish to speak and any comments must be addressed through the mayor. When you come forward, please state your name and place of residence for the record as this hearing will be recorded.

right thank you sylvia so we'll go ahead and get going with staff report and i'm going to turn it over to our city attorney ryan adams well good evening mayor counselors um this is a very exciting ordinance that we're talking about tonight so this is uh the procurement code we updated this initially as many of you remember in 2023 um there's a couple of reasons we have brought this back for you tonight there's been some updates to the requirements that local governments and really most governments have with respect to the Americans with Disabilities Act and the way that things get put on our website. The main reason we are updating this code is to put the onus on folks that contract with us to provide documents that staff doesn't have to go back and turn into accessible PDFs and things like that. So in every contract that we solicit from now on, one of the requirements that we're putting in our code is to make sure that the contractor knows that it's their responsibility to comply with the Americans with Disabilities Act and make it easier on city and staff when we update our website with some of those public-facing documents. While we were doing that, we decided that we would also bring for your consideration updates to the amounts of the thresholds. So with that being said, the legislature in 2023 updated those amounts right after we changed our code. So small procurements used to be anything $10,000 and below. Now they're $25,000 and below. Same with intermediate. It used to be $150,000 and below, and it's now $250,000 and below. and then large procurements are over that. So without getting into the fine details of what each of those and the requirements for each of those are, that's the basics of that. And so these proposed updates would align those amounts with state statutes. the uh summary of the proposed changes we just went over some of the thresholds it would also allow the city manager to make expenditures of 250 000 or less that's the same thing we did last time when we upped it to 150 000 to match that intermediate we would also update this if you were to approve to match the intermediate of 250 000. Staff purchase authority would remain the same absent approval from the city manager. And I'm happy to answer any questions.

And if I could just add a little color to that, those tiers really under state law say how thorough of a request for proposal process we have to go through. So if it's over 250, we have to do an RFP and it's a pretty exhaustive process and process for the vendors to come in and do quotes and demos and all that kind of stuff. If it's under 25K, it's relatively easy in that middle ground. It gives you a middle ground for that, but it's really just aligning with state code around that. Did I get that right? That's correct, Mayor. Yes. Thank you. Questions for council? Let's go ahead.

What is the current requirement on a vendor? to make a submittal meet the ADA code?

I'm not aware that there is one. There's certainly not one in our code. So the idea was it would preserve staff time a little bit, and we also put liability on them if they failed to do that. So that's one thing that our code changes now.

So we're changing the code, but we're not changing actually what we're defining what

I'm not sure I understand. There was a DOJ decision a couple years ago requiring cities to make their websites ADA compliant, and we have a certain amount of time to do that. I can't remember the acronym, but there's a nationally recognized acronym.

uh standard for like for instance how a pdf is created so it's ada compliant so that it can be read to you by something or a video has to have the closed cap has to have the word scrolling across okay yeah and i can we have the language in our in our code i don't pull up and read it to you but basically it just it puts the onus on the contractor to me yeah i appreciate that but i was just wanting the i want to flesh it out a little bit yeah i hear you all right would the

contract that we give to a contractor spelled out what that means to them like some small contractor that gets a contract city what do you mean they're not gonna be aware of that so it'll spell out exactly what that means to them people are

Correct. So to the extent, and I'll back up and give a little bit of a background on this, the city has its own standard contracts that we require people to sign, and those are not allowed to be changed without approval from the city attorney or the city manager. So it says the same thing, and we have some consistency. So to the extent the council were to approve an ordinance like this, I would go change those contracts and put that requirement in there and give some direction. So that's how we would do it and enforce it as it would be on them.

John Potter, Yeah, it's some of it's pretty basic like some PDFs are just an image. You can't do that. It has to be text readable type PDF so 88 tools can access that stuff. But there are clear standards out there that we can point them out and we're required to do it under the DOJ rolling.

So, Did you ask your question.

Oh, sorry.

Go ahead. Are we done with that one. Yeah, go for it. So,

All right, so the $50,000 for a staff to make a purchase, where did that number come from if it's not in the – is it necessary? Is this just a Craig rule that we –

want to have a control over that? No, we discussed this in 2023 when we were kind of setting local limits for what our expectations were. And so the way I viewed it when we put that in there is it's really a risk tolerance. So, you know, directors and to some extent, I think managers, I'd have to look at it again, but I think directors are allowed to spend $50,000 or less, you know, without that's it. And then the city manager would have to sign anything above that. So Really, it's a local rule and it's a risk tolerance level that we have. So, you know, we don't feel like that staff, at least I think I speak for staff, we don't feel like that's overly bureaucratic. We want the city manager to have eyes on contracts that he's ultimately responsible for, especially in an amount that exceeds that.

Okay, great. And obviously, we're putting the $50,000 for staff in... But there's obviously operational processes that dictate who can spend $50,000 versus who can't and up the chain of command and probably pursuant to what's in their budget as well.

But that's all under how you operationalize things. It's not necessarily in the code. That's right. We're not changing that portion of the code count.

That's remaining how it is. I just wanted to clarify. It didn't just mean anyone could spend $50,000. That's right.

Well, that's a great point because we have a whole budget process and there has to be a budget for it, right? So it's not, there's a lot more to it. Go ahead.

We also still have in that same code from 23, in absence of a city manager, there's a list of who fills that in, assistant city manager, police chief, public director.

I think I'm at the bottom of that thing. Yeah, that's right.

Dan Bothells- awesome any other questions yeah yes go ahead, Dan.

Dan Bothells- I didn't see a reporting mechanism to counsel in this with the amounts being increased by how much they are, can we get something added to that or can you speak to that at all.

So I think I understand what you're asking. So are you asking for a number for anything that would fall within the $150,000 to $250,000?

That's a separate thing. No, just like up to the $250,000, we're not really, I mean, we do get told about these things, but there's no official report letting us know what all has been procured under this amount that doesn't go to city council.

is that something that has been discussed it hasn't uh it's you know we to what the mayor said i mean we operate under the budget so at the at the beginning of every year when you set a budget and tell us what what your priorities are that's how we accomplish those i mean we certainly could put something in i think that we could give a report um all that the code requires all department directors to keep a list of their active contracts so we should be able to get that um but we've already

And we hire a city manager to manage the budget.

Yeah, it's possible. That's a possibility. We have a list of our active contracts, so we could get that if you wanted that information.

Yeah, just it might be worthy of some conversations in our weekly meetings, but that might be an overwhelming list too. Cause you know, we have a lot of just routine things like when we're buying supplies from public works and stuff like that. So.

So you're thinking like maybe a threshold of a lower certain amount that we're notified or. It just.

City Council Chambers, The increase from 150 250 it seems substantial that the contracts that were falling within that are now we won't see I know it's still within the budget and just I guess so maybe a minimum to the 250 so that we can see what the bigger projects are that are being procured by the city manager. City Council Chambers, i'm not in the meetings with you, but maybe it's just if it's easy enough to the department has already.

I'll let Craig speak to that. I mean, I think when we have our weekly meetings, you have a list of things you go down.

Yeah, we can share it there. if you you guys there hasn't been a lot right right because you would have seen anything over 150 000 but most of the stuff that we're going to approve is going to be in the budget and it just like what you approved tonight was the treatment plant that's not in the budget you guys saw that uh so because there's going to be a supplemental budget that comes back in september on that so i mean I'm open to however you guys want to do it. If you want to see what's over 150 to 250, I'm more than happy to talk about it, but it's not a lot. It's going to be project-driven of some sort, and you're going to see it through the budget process.

To your budget, $1 million on project debts. There may be 20 different actual expenditures that add up to $1 million that happen over the course of two years. All right. If someone else wants to see a meeting with you, then go for that.

I want to make sure our city employees feel empowered to be able to say, hey, they're increasing this contract by the standard 10% this year or whatever. And it might still be in the budget. But going to a competitor might, you know, they might want to get our business. And so they'll drop it, you know, drop the price on it or whatever. I mean, when we talk about like the equipment costs or different things and we go, well, is there a cheaper way to get that? And do they feel empowered to be able to do that? Or is it just, hey, it's in the budget, we can spend it?

What I can tell you that where the previous 10,000 to 25,000, I know from experience, we will still go out and get bids with $10,000. I know public works well on certain things because there are certain things they know they can probably save money on. Right. Great. But then there are certain things that, you know, you're not going to save money on. So you're going to, you're going to do it that way.

So, um, well, and you just came to us back in June and we had, uh, I can't remember. It was a special meeting, but you brought it to the council really quickly because we needed a minor adjustment so we could save like $7,000. So savings of $7,000 for workers. So I think it's having that culture of frugal culture. I think it's important. It's a great question. Yeah, we want to foster that.

You just had a good example, though. Something tonight. wasn't in the budget and they'll be bringing a supplemental budget. So would stuff like that still come forward or does this just still allow him to sign a contract for something that's not in the budget?

So what this would do, this, this adjusts the procurement authority for anything that's 250,000 or below.

So really it gives him the authority to sign anything, but it necessarily wouldn't have needed to bring this to us outside of budget, but then we would have seen it when the supplemental budget.

Correct. And that's the discussion, right, is that when you hire a city manager, there's some inherent trust that goes along with that. And so there's some accountability that would flow from council because you are the city manager's boss. So if you don't like the way that the city manager is running the money, then you have the power to do something about that. So one of the things that we put in there that you'll notice as well is not everything is covered by the procurement code. And so there is language in the procurement code right now that is very unclear that says, you know, only things that are within this procurement code fall, you know, fall within the city manager's authority. Well, that doesn't talk about things like IGAs, because there are routinely IGAs, you know, that would fall under that, that we bring to councils. Because we want council to know what's going on. And so you'll notice that the language that we put in there says, at any time, council may come back by resolution and adjust the city manager's authority on something like that. So that's the reason that's in there is because there's some, frankly, in my opinion, and I'm kind of taking responsibility because I wrote this, there's some vague wording on that. So I think we could do a better job. So until we're able to sit down and talk through with all of council about what you want, I think it's best to leave it to a resolution that you can make a decision on that doesn't affect the procurement code, but affects authority.

An idea. And Craig, you do an amazing job. So this statement I'm going to make is in no way a reflection on you. But if you did have a rogue city manager, the resolution process is a lot quicker. Bring that under control than have to go through ordinance process. We shouldn't forget too that even for that 250,000, there is still a procurement process and public notice and requirements that have to be met to do that. It's not like Craig can go off in the back room and just Right. A check for $250,000.

So, so one of the reasons counselor, and I'm sorry, I didn't mean to interrupt you, Mayor. Counselor Giles, one of the reasons we have that $50,000 limit there is because when these contracts come through, one of the things that we're checking on every single time is, was the procurement code followed? So that's, that's my job. So I have to have eyes on, on that because. Like the city manager, I am also a council employee. And if something goes wrong there, your recourse is to get another city attorney, just like it would be to get another city manager. So we do want to share some responsibility in that. And while we want to give staff as much leeway as we can to execute effectively, we also have to have that supervision to make sure that we're following the procurement law.

Dave Kuntz, And there's the other side of it, where you just have routine large purchases you do every year that there's that was approved in mass and there's no point in bringing back to Council every single time so. Dave Kuntz, The other questions.

Dave Kuntz, I do have one more yeah go ahead, the again with the prices increasing what they are, why is the mandatory annual contract training being room seems like. Yeah, I guess. Can you speak to that?

It's not being removed though, right? Just at the city managers.

The mandatory portion of it is. We made it at the city manager's discretion. I think it made sense to have, in this case, Craig say, hey, it works during this time or we don't want all staff to attend it. We want directors or managers. And it just gives a little bit more flexibility. Certainly this training will continue. It just gives the city manager the authority to say when and who. So that was the idea behind that. I think the last one we did, Craig, correct me if I'm wrong, do we have all the managers there? We did that two, three months ago.

Yeah. And this also gives us if we want to do it every six months versus annually, depending on you could have new people in different roles over a course of six months. So sometimes.

Yeah.

Thank you. Any other questions? All right. So at this point, I'll go ahead and open up a public hearing. Public hearing, anyone who wants to give, actually I should ask, do we have any written testimony?

We do not, Mayor.

We do not, okay. So public hearing just works just like public comments. If anyone wants to come up, do we have anyone?

I have no ships, Mayor, no.

Okay, and I don't see anybody online and anyone from the audience tonight want to talk about procurement?

No?

Awesome, then I'll close the public hearing and we're now on to a discussion, discussion from council. I don't think so. So we will go ahead and close this out and we'll bring it back for a second meeting. And what's the date certain on that? August the 4th. Awesome. All right. Thank you. Good conversation. Next on our agenda is the city manager report.

Mayor, Council, I just have a couple things tonight. I want to remind everybody that the road closure on Pine Street between Odds Dribble and Willamette Street will be in effect until July 31st from, I think it's from 8 to 430. I was going to talk a little bit about the Brookman Trail, but I already mentioned that. Also, I want to mention that our slurry seal program for our preventive maintenance of our streets is will be taking place Wednesday, the 29th through Tuesday, August 4th. There'll be a post going out on social media about that. I do know that there was some rain last week. So there might be, they might be a day or two off the contractor because they can't be doing it in the rain. So, which will shift, but. uh residents have been notified of this happening so and really i just want to i know you'll probably talk about the robin hood festival but i sent uh weekly out today i just want i wanted to recognize that i don't know if there was 37 or 39 staff members that worked this event between our communication plan with the public as well as just uh the event it's been several years since i was able to attend because my son's a baseball schedule but i was uh It was good to see some faces I hadn't seen in a while, but how much bigger the parade has gotten since I last attended. So it was a very, very good day on Saturday. So that's all I have, unless you have any questions for myself or the department heads that are here tonight.

I mean, just for those listening, could you explain why we do slurry seals? Why that's so important?

Yeah, so it's very important. You do it about every seven to 10 years, a preventive maintenance, a material oil emulsion that goes down on the ground. It's cheaper than reconstruction of a road. And you can usually, if you do it right, you can usually get about three cycles of that before you have to actually start spending a lot more money on the roads of repairing. Extends the light for the road, basically.

I have one question. We can chat about this offline if need be, but where are we on the Brownsfield cleanup stuff for the...

So we should be getting close. I can give you an update closer. I mean, give you a bigger update next week, but we should be getting close to submitting 60%. I didn't attend the meeting this last week. I had a conflict, but we should be getting 60, about 60% to submit back to DEQ. Part of our booth downtown this weekend was part of our communication plan that we're required to do through the grant. Yep.

Dave Kuntz, Any other questions for Craig or any of the other staff that are here.

Dave Kuntz, All right, we will go ahead and move on to Council announcements and. Dave Kuntz, Do you want to go first tonight Taylor.

Dave Kuntz, The planning Commission bed at a work session about the transportation system plan they're also. Dave Kuntz, Getting they didn't talk about that, but they're beginning a little bit the tree code. And we had a great joint session with them two weeks ago. And great collaborating with them. I do want to give a shout out to, so I helped an elderly gentleman who was lifting his tables and stuff from the Robin Festival. He was part of the medic crew or something like that. And as I was putting it in, I said, well, you have any good stories? to happen today and said you know one troublemaker and I just tell you the Sherwin police were so patient with that guy and I said well what do you mean he goes well I've worked this these kind of events all over this area and I won't say what names but there are certain agencies that would have just thrown him to the ground put him in cuffs and got him out of there and sure at least I you know, so I don't know. I, I, he didn't know any names of the police, but pass that along that it was noticed that they did a phenomenal job by somebody who, you know, sees people at their worst. And, um, and so, uh, you know, I had a good time too. I will point out that, um, I had a half hour in the dunk tank and counselor, uh, Stankey attempted to, but did not succeed in jumping in. Oh man. Uh, so you failed. I, I survived, but, uh, Anyway, that's all for me.

Thank you for doing that because they called me and asked me to do it and I was out of town and I gave them your name, just so you know.

We all got the email the volunteer.

Awesome. Renee?

And the young man running that booth was amazing. Really great. I think the most fun that I've had as far as one of the committees was most recently, Kristen and I sat in on the interviews for some new members of our youth advisory committee. So seven bright young people interviewed to be on the youth advisory board. And if our youth are like those seven people, our future is bright. I'm really excited about having them come onto the committee. There have been several ribbon cuttings in the last few weeks from Kendra care to Alaya Stella's. If you haven't been to Stella's great ice cream. Yes. Their waffle cones are to die for. Robin Hood Festival, yes, was great. Thank you, Sylvia, for arranging the float and for the team that drove the float. And the young man that was riding with him was funny. And Craig, it was great to see you out there. It was great to see Brad at the booth. The booth that they had for... The whether or not we should cut down trees or housing. It was really fascinating to see people go through that process. My six-year-old grandson was thinking about it, housing or trees. And so he landed somewhere in the middle. And to see that process, and specifically young people, was pretty fun. There have been chamber meetings, and I think I'll end on this one. Cruise In Sherwood's the next big festival. It's coming up on August 8th. And if you are at all inclined to help, we still need some gate support. But that is a way that we can really show up for our downtown businesses in Cruise In Sherwood and the Chamber of Commerce. And that's all I have.

Awesome. Keith.

We're going right to left tonight. Mixing it up, Mayor. Awesome. Last week or 10 days ago, the WACA 911 service went full-time live on the non-emergency call line. So if you call the non-emergency line, it is now answered by an AI assistant. And if you use it, you know, Um, cause I, people, you know, I, I serve, um, as the board president of WACA and, um, um, they, they called me and said, that was awesome. Uh, so it's the people that have told me about it, their reaction, a positive reaction, but the, it's going to be very interesting to see that the collective effect, um, on all of the other, the operators, um, the, of the 911 center to be able to deal with surprisingly horrible non-emergency calls that come in, wanting to know the hours of a store, directions to a store. And those are some of the better ones that sometimes people will call that non-emergency line for. So to be able to free up, A, to give them an answer, even if it's a stupid inquiry, automatically and free up those operators to deal with folks that truly need emergency services. And so that's exciting. So don't be surprised if you are a frequent user of the not emergency 911 line. Cultural arts board met last night and reviewed and narrowed they're down to 60, assuming they receive 60, they're reviewing or scoring 20 vast majority community-based, community residential, resident submittal, art submittals for a wrap to go around the bathroom in Canary Square Plaza. So that's exciting. And I look forward to narrowing it down ranking a few recommendations and bringing that to council to review and advocate um and of course conversation went and said hey well you know that may some of those might not really be good for the the toilet but it could really be cool on that um utility box that the city controls um so they must not be surprised if they might come back and say hey let's do this and this um i wouldn't be surprised so that's enough

All right.

Not a whole lot. Robin Hood was phenomenal. I enjoyed walking in the parade and handing out candy to lots of kids and adults. And Taylor was handing out dog treats too. So that was well, there was a lot of dogs. So that was a good call. I had a good time with that. I meant to sign up for the dunk tank and I didn't remember to reply in time. And I was talking about it later to my family and My children were all very adamant that I need to sign up next year so that they can come and dunk me. And my oldest even said she would fly home specifically for the opportunity to dunk me.

You should have the opportunity at National Night Out on August 8th. They are looking for people in the dunk tank, is my understanding. If you want to do that and then come to council.

Make that happen. You should have the opportunity to do it at least once in their public life. I don't mean to do it.

You're exempt is what you're saying. So, yeah, I'll definitely sign that up for next year. Thanks, Kim. I'll look into that, I'm sure. My kids will. Don't tell my kids. I also noticed you mentioned that the parade seemed a lot bigger. I noticed as I was walking through the Old Town area that there was a lot more festival booths like they extended down. Dan Mansoor- main and Washington both towards second street, so it was it was in the past they'd all just kind of been on first and between first and railroad and so it's like oh there's like an extra 20 booster or so here this year, which I thought. Dan Mansoor- was cool shows that it's growing and continues to be very popular so great event as always look forward to cruising in a couple more weeks and. Dan Mansoor- that's all I have for tonight awesome thanks Dan.

The traffic safety board is meeting on Thursday. The school board is off until the start of school year, so no reports for either of those. The library board met last week. We talked about the centralized collection and the council will get to review the MOU. It seems like it's better than we thought it would be for our local library here for our collection, which is great. We also did a get to know you activity during the board meeting, which is the first time that does happen in any of the board meetings that I've attended. And it was great because we usually come to the board meetings, we attend, and then we score separate ways. And this was just a great opportunity to get to know the other people that are serving on the board with you. And we were already there for a shared interest, but this just expanded that. So I encourage other boards to do that. It was great. The Robin Hood Festival was great. My son dunked Taylor on his second throw, which was really fun for him. And it was always so fun to see, I mean, for myself, see people in the community that we don't normally see just kind of out in town together. And that shared experience that we have, it's a great opportunity to see each other and meet each other. and with the warmer weather here i would encourage everybody to get outside and talk to your neighbors talk to the people who are walking by this is our community and the only way that we you know make this stronger and better is by talking to the people that are around us and then the last thing that i want to say is that september 1st is the tentative first hearing for the renaming of the sherwood arts center here City Council Chambers, For Linda Henderson and I would just encourage the public to either write in or attend the meeting to give public comment to help us know what what the city is feeling about this, this is a city owned building, and I think that the more public engagement, we have the better decision we will make for this. All right.

Yeah, go ahead. So I just want to shout out Music in the Park. It's been going strong that two weeks so far. I've attended both. I'll be there again tomorrow, I'm sure, for week three. So it's been, what's that? Latin salsa. Latin salsa tomorrow. So it'll be a lot of fun. I'm sure the dancing will be fun to watch, even if you don't partake. It's going to be hot, so that's probably appropriate.

Yeah. All right, Kim.

Uh, I will admittedly, uh, say that the last five weeks I've been a little incognito cause my husband was on sabbatical. So we were traveling bit. Um, and I sort of really did take the downtime, which is something our family really needed. Um, And, but I did attend the Olaya Winery ribbon cutting, I think two weeks ago. They are in a shared space with mosaic art. So it's just a beautiful little seating area with their tasting room and little treats to eat. And it's just, it was fun to see their kind of dream come to fruition. They're part of the Chamber of Commerce wine alliance group, um, working with our local wineries to sort of, um, form an alliance and support each other. They're not, they say they're not competition with each other, that they're support each other. So that's great. Stella's had their, um, uh, grand opening ribbon cutting. And that was about it. This is the first Robin hood. I've been on council 10 years that I've missed, but I did call into our meeting virtually from Our vacation, not planned to, but was needed for a quorum for a boat. So still doing my job, but enjoying vacation.

Awesome, thank you. I got a couple of things I'll go over. I too have been to the last two Music on the Greens. They've been outstanding. This is our 30th Music on the Green, which is a huge milestone for the community, for all the staff that helps put that on. They do an amazing job. We had a hit machine that first night and it was crazy. I talked to the folks at the Historical Society that do the beer sales. And they, they said they, they sold, um, three, three weeks worth of beer that one night, um, which is, which is great for them because that's one of their big fundraisers. So they are very good. Um, last week's band was great. Um, tomorrow night's going to be fun. So it's a great event. I encourage everybody to get out there. Um, just, uh, We're getting close to the school year started. You know, we've installed these. They're mobile speed cameras on some of our streets in town. Those will probably be moving into some of our school zones coming up here. So just reminding the community to watch out for those. They're, you know... The way I look at those cameras, this is about changing behavior of drivers in our town, especially around our kiddos that are walking to school. A lot of where we put those cameras is really driven by where we're seeing challenges with safety on our roads. Our Traffic Safety Committee will have a big part in that process. So if you have concerns about particular roads or intersections that need a little more attention, There's a process, go to our website, you can report that to the Traffic Safety Committee and we'll get that, that'll start a conversation about those. But it's also, It helps us out because now it frees our police officers to be out doing more proactive community policing and not just sitting on a road waiting for speeders. So that's the big reason we do those programs. It's changing behavior and making sure we're getting the best, highest use out of our police officers that are on any given shift. So just a reminder on that. The grace period is over. Um, my, my oldest daughter, um, got a warning and was highly offended. So I'd sit her down and talk to her about that.

Um, um, a couple other things going on.

Um, Even though we're a long ways from legislative long session in Salem, which will start late January, early February, it's already starting to ramp up with regulatory conversations. I've already been in several land use meetings with DLCD and some of the state representatives just saying, trying to get ahead of things just to protect our rights to control our destiny here in the city there's some regulatory stuff coming out that i think council saw that's not great so we're trying to stay ahead of that process and also if you haven't heard washington county commissioners voted to increase our vehicle registration costs by thirty dollars which My personal opinion, I didn't think it was a very good time to be doing that. So if you're getting your car registered, you might see a fee increase there coming up next year. And I'm trying to think if I have anything else. I think that's enough for me tonight. So anything else for the good of the order?

Next meeting.

No, we'll go ahead and adjourn this. We're going to go into executive session. I'll give it about five minutes before we start that meeting. Thank you, everybody.