Oversight Board Committee - Regular Meeting

I'd like to call the meeting to order and can I get a roll call?

Yes, Commissioner Pirowit. Aye. Vice Chair Duszynski.

Present.

And Chair Billingsley. Aye. And then just for the record, we do have two vacancies on the Civil Service Commission.

Can we stand for the Pledge of Allegiance of the flag? Or do we wanna wait for the committee? I pledge allegiance to the flag of the United States of America, which stands one nation under God, indivisible, with justice for all. I'D LIKE TO CALL THE FIRST ITEM ON THE CONSENT CALENDAR, ITEM 1A26-764, ACTION TO APPROVE CIVIL SERVICE COMMISSION MEETINGS JUNE 11, 26. ANY MOTIONS?

MOTION. ACTION TO APPROVE CIVIL SERVICE COMMISSION MEETINGS.

You might have to pull the microphone a little bit closer so we can hear you. Can I make a note before you vote on it too? This item was deferred from the last meeting because we didn't have a quorum to vote on it. So Vice Chair Duszynski, I know you were not present at this meeting, but if you did review the materials, you are okay to vote on the item.

Yes, because we really only have two people, so we would never approve it unless I vote.

Correct.

Can I get a call on that?

Yes. So we have a first from Commissioner Pirowit. So we do need a second for the item. Okay. All right. Roll call vote, Commissioner Pirowit. Aye. Vice Chair Duszynski. Aye. And then Chair Billingsley.

Aye. Thank you. Oh, I'm sorry.

Public comment. Is there any public comment? I'm sorry, so this will be for the action to approve the civil service, the meeting minutes for June 11th.

And then if for any of the attendees online, if you have public comments on this item, you can just raise your hand.

Seeing none, we can move on to the next item.

Item 1B26873, action to approve the civil service commission meetings of July 9th, 2026. Do I have a motion?

I move that we approve item 26-873.

I second that.

All right.

Do we have any public comment? No public comments.

And then there's no hands raised on mine. So for the roll call vote, Commissioner Pierwitt. Aye. Vice Chair Duszynski. Aye. And then Chair Billingsley.

Aye. Moving on to item 1C26854, note and file the current status and requisition report dated July 31st, 2026. Any comment from staff?

No comment from staff. This is just a routine report that we bring forward on a monthly basis, but we have updated it because we've begun a new fiscal year. So you'll see it's a little bit shorter than the last time.

Do I have a motion?

I make a motion. To approve 1C26854. Second.

Just for clarification, the action on this item is a note in file, not an approval.

Do we need to do the motion again?

She can amend her motion. It's fine.

Do we have any public comment?

And then there's no hands raised on the Zoom. So for the roll call vote, Commissioner Pirowit. Aye. Vice Chair Duszynski.

Aye.

And Chair Billingsley.

Aye. Moving on to public presentation, general business. Item 2, 26832, action to extend the probationary period of water resource specialist employee number 09174. Chair, pardon me.

Public presentations has to be heard separately. So you called it correctly public presentations and will allow at this time, comment from members of the public with respect to matters that are within the subject matter jurisdiction of this body, but that are not on the agenda tonight. So if there's any public presentation on something that falls within that scope, this would be the time to do it.

This is before that item. That's right. Seeing none, okay. No public comments, no hands.

And then there's no hands raised in the Zoom.

Now we can move on Chair to general business item two.

Item two, 26832, action to extend probationary period of water source resource specialist employee number 09174. Do we have any public comments? Any hands raised?

I can get a staff report too. First, if that would be okay. So this is an item because the Civil Service Commission does have to approve probation extensions for employees. Because this is a probationary employee first time, you can approve the probation or extension request for reasons of sickness or absence. So in this instance, we do have an employee who is on leave. So we are requesting to extend the probationary period by approximately 10 weeks. That way they have the full 12 months probationary period to be assessed. This is for a water resources specialist employee. And then we would anticipate that their probationary period, which was initially scheduled to end on June 8th, 2027, it will be on or about August 17th, 2027. So it's about that 10 week mark. I'm just to allow the department the full time to assess their entire probationary period.

Okay. Do we have? Yes, you can ask for a public comment. Any public comments on the item? No public comments?

And then I do not see any hands raised in the Zoom.

I do have a question. I believe it's stated that these probationary extended periods aren't disciplinary action in any way, correct?

No, it's not disciplinary. So the civil service rules are very specific for reasons of extension. So for a probationary employee, again, you can do it based on reasons of sickness or absence. If it were a permanent employee, you could extend based on the ability to obtain additional licenses or certifications. So there is some distinction, but this is a probationary employee. So you know, for whatever reason, if they're on any sort of leave of absence, you know, sometimes an employee, they could be injured on the job, and maybe they have a worker's comp claim, which means that they're out of the office, we may bring those sorts of requests for for probationary employees.

Okay.

But for confidentiality, we won't disclose the exact reason for each employee, we just say that they're, they're on a leave of absence. So this is for contingent work. contingent temporary worker. So it's a probationary employee. So before they attain permanent status with the city.

Do we have a motion? I move that we approve agenda item 26-832.

I second that. Okay, thank you. So for the roll call vote, Commissioner pirouette. Hi, I shared his in ski and chair Billingsley.

Hi. Item number three on the consent calendar to six dash 834. Action to extend probationary period of human resource technician employee number 808378. Do we have any public comments?

I can get the staff report first too. So for the staff report, so similar to the last item, again, we do have a human resources technician who's a probationary employee. They had absences for the first few months of their employment. So again, we are bringing this forward to request an extension of the probationary period just to account for that time so we can fully assess their full 12-month probationary period.

I have a question. So do we extend per quarter? Is there a frequency to extend?

So it would only be extension by the time that we're requesting, or if for some reason it's extended for a little bit longer for any reason. In this particular case, we are, because they only worked at halftime for the first couple months of their employment, we're requesting extension by approximately seven weeks for this employee. And again, just so they have the full 12 months, just for consistency to be assessed. So the motion will come back? No, so this will be the one and only time we would extend it.

Yeah.

Any other questions?

No.

Do we have a motion? And then there's no for public comments, and there's no hands raised in the Zoom.

I make a motion to approve 26.834. Second. Second.

Okay, and then the roll call vote. Commissioner Pierwitt. Aye. Vice Chair Dyszynski. Aye. And then Chair Billingsley.

Aye. Item number 426-883, action to abolish the eligibility list for the associate engineer. Do we have a staff report?

Yes, we do. The associate engineer classification is used by the Department of Public Works, as well as the Department of Water and Sewer. Both departments held a joint recruitment that resulted in an eligible list with 15 names that was established in February. Per civil service rules and regulations, any eligible list consisting of more than five names must be abolished through the Civil Service Commission. Both departments had... four vacancies initially, one in water and sewer and three in public works. All four of those vacancies were filled during the departmental fit process. However, another vacancy opened up in the department of public works. The department did conduct departmental fit interviews with all candidates on the eligible list. However, none of these candidates, some of these candidates were extended offers and declined the offers as they accepted other positions. Several of these candidates did not respond to the invitation to interview or did not show up for the interview. And the six remaining candidates on the list were interviewed and deemed not meeting the desirable qualifications for the position. This is a position that supports the capital improvement projects within the Department of Public Works. So the desirable qualifications are considered necessary.

Okay, do it.

You can ask for a public comment.

Is there any public comments on this item?

All right, and then I do not see any hands raised in the Zoom.

Do you have any questions? How old is this list?

The eligible list was established in February of this year. Normally it would expire in February of 2027, but we are looking to abolish it to begin a new recruitment to fill this position.

Okay. And I think I heard you right. This position is in a couple different departments. So there's different qualifications, they may not meet the needs in the water sewer department versus what they would meet in public works.

Yes. So there is minimum qualifications for the entire classification. And then each department did have their own position. The water and sewer did fill their vacancy. And Department of Public Works did fill three of their vacancies. But this one remaining vacancy still exists.

And it's in water sewer, right?

In Department of Public Works.

It was in Public Works. So the candidates that remain on the list may not satisfy their requirements. So that's the reason for the abolishment.

So they were looking a lot more, too, for capital improvement project experience because that's specifically what that position is going to support. But the remaining candidates, when they did the department secondary run interviews, they did not possess the desirable qualifications in that area for that specific expertise. And this position is actually a new position that was just added in the budget. So it was not originally advertised as part of the initial advertisement just because it was added in on July 1st.

Okay, so this kind of came after the fact and all of the previous positions for both departments have been filled. So it's likely nothing's going to open up anyway.

Right, right. I mean, engineers, you know, we do, we are usually always recruiting for engineer positions, but for this position, you know, the hope would be to repost and then we would actually advertise more specifically towards capital improvement projects, knowing though the list can still be used to fill other vacancies, but we will do a special announcement specific to capital improvement projects.

Okay. Questions, anybody else?

No. Can I get a motion? I move that we approve agenda item 26883.

I second that.

Can we get a roll call?

Yes, Commissioner Pierwitt. Aye. Vice Chair Duszynski. Aye. And then Chair Billingsley.

Aye. Moving on to item 526-844, Porter Review Hearing for Appeal of Public Employees Disciplinary Action of Utility Crew Supervisor. Do we have any public comments at this time?

Chair, I prior to the hearing, there had been a request by council to take just like a five minute break before we start the hearing in between the regular business commission, and the work of the Board of Review. So if council doesn't mind, we'll actually and if the folks in the audience don't mind watching, take just a five minute break, make sure that everybody has what they need, and all the equipment is working the way it should be working. And then we'll we'll resume. No, this is a part of the Civil Service Commission meeting, but we're just going to take a brief five minute recess.

For the purpose, though, for the recording, we're going to end the current recording for Civil Service Commission and restart it when we pick back up for border review. So just know we're going to take a quick break for the record.