City Council - Regular Meeting

Okay. Good evening. I'd like to welcome everyone to the um city council meeting of Tuesday, February 3rd. Call the meeting to order and ask for approval of the agenda. I move to approve the agenda as presented and request that all presentations and discussions be conducted respectfully and in a manner mindful of everyone's time. Second. [clears throat] All in favor? Yes. Yes. Okay. Um, next we have consideration of the minutes of the January 6th and January 13th meetings. I had one little I need to find that. Um, sorry.

What do you remember what you mean? No. And I thought I flagged it, but I Oh. Um yeah, it's from the um what meeting? It's from the January 6th meeting on page 607. And it just it just simply calls me out by my first name. Oh, that's all instead of Hammond. I also have the wrong year on everything. But Oh, yes, you do. But you caught that. Update the year and then I'll change on page six. And

anything else? My motion to screw the minutes of January 6th and January 13th as amended. Second. All in favor? Yes.

Okay. Um before we start, I would like to remind the audience that this room is very hard to hear. And so if we could all um refrain from conversation, we would appreciate it. Thank you. Okay. So now we'll have public comment. U remember that we like to be under three minutes and be kind and respectful. Is there anyone that would like to speak? Nancy. street address.

Really? Remember there? Yeah. Speak up. Oh, okay.

No, we should. She She knows how to speak up. [laughter] I am a board member of the Can Beach Community Food Pantry and I [clears throat] have volunteered at our pantry since before I was open and I'm not however tonight here as a board member. Nobody has asked me to speak here tonight. I'm not coming at the behest of the board. I'm just speaking about my feelings. And as a longtime volunteer with the food pantry, I these are my thoughts. As a citizen of Canyon, I thank this council and city staff for um so quickly to help us continue to we so volunteers can continue to feed people and provide food essentials. People who really need it in our community and help them meet their basic need there. These are people who live and work at our community. Last week, last Wednesday, we provided, we had more than 200 people down here and from the classrooms. And thanks to your help and to the many volunteers, we will be open tomorrow again. Every Wednesday, we hope, well, you could hope that we wouldn't have to be open, but we are going to have to reopen because people need. So we're open from 3 5:15 every Wednesday at our own cost which is provided to us from the so many generous donors. We have rented two refrigeration units that are on site now and are plugged in. Um the city came down and told us where they would like to have them and we did that and reach electric came down and hooked us up and so we're running there. uh they're cooked up to our old panel

and we continue to pay our own utilities. We in the new hot we have no light, no heat, no water, no electricity. It's cold in there and we look forward and we open the lines and get some solar heat sol. But we feel safe there. We still feel safe from catastrophic roof failure and remove. Well, we're glad to be there. Thank you so much. Some volunteers have given notice that they will not work in that old building. Um and we have people who I for health reasons cannot be uh beginning the talk about developing this Bible honor faith I didn't think was having a food pantry down there was always part of it. I myself am able to understand how a community food pantry within the boundaries of neighbors park is not incompatible with de developing a work to share and celebrate what we have been what we are and what will become thank you so much and I really look forward to it

thank you anybody else in the audience Okay. Is there anyone on Zoom? If you would raise your hand, please.

Did you say Claire? Yes. Oh, Clara. Okay. Clara, go ahead, please.

Hi, Clara Sro, PO Box 88. Um, I'm here to make some comment about a a resolution that I think you guys are talking about tonight um about emergency powers about the new city park being discussed. And I'm just kind of concerned that giving this much power with this much money to one individual seems incredibly risky when it also seems like this emergency um kind of is an emer isn't an emergency. These have been things that have been going on for a long time. I don't really understand it. And so if any of you guys can maybe speak to why this is suddenly an emergency and emergency powers need to be granted to the city manager. uh that'd be great, but I know a lot of people in the community are concerned about overspending. They're concerned about a lack of transparency in how these projects are being planned, uh what contractors are being used. And I think that creating less transparency right now is not a good idea for the community. So, I would just like maybe some clarity from you guys and maybe some rethinking of this resolution. Thanks.

Thank you. Anybody else on Zoom? Okay, one last chance. Anybody in the audience? Christa. Um, good evening, Christa. Ty, PO Box 976, Canada Beach, Oregon. Um, I'm going to answer that question if I possibly can. is that about three years ago uh Rock Whitman and our president Tina Vincent were in a building and I was there too and uh they had solicited someone to look at our roof because we were at that time I don't know it was three years ago that owner owned by the seaside school district they had someone look at our roof and the guy came down the guy was like a lumberjack he was half my size looked like he should be going out filming and he's like I don't want to go on your roof And we kind of laughed and thought about it, laughed and thought about it. Couple years go by. Uh the city comes down and there is a a tree falling on us and the city comes down and with the city and with the fire department, with the police department, no one wanted to get on the roof. And so it's kind of this little wakeup call that we can laugh about it. We can serve these individuals, but it's kind of serious now. You have young individuals that are not in fear and they don't want to get on the roof. Uh two weeks ago, uh our president, Tina Vincson, bought a mold kit from Home Depot and uh it it was an expensive mold kit, but it was a mold kit professional. Went in, she put the kit in. It was kind of this, but then we're always going in and out of the food pantry. and the food pantry. The doors, as far as I know, but

people go in and out for different things, were closed for 3 days. The mold kit showed, you don't want to look at it. It looks like a It was bubbling. It was mold spores. And we had a group of great individuals that are volunteers that said a couple of them said, "I don't want to go in there." But they they they we know that the roof is a problem. We know that the roof has a tree that's hit it. we know that we have mold and we all kind of took a deep breath. Our our president was on vacation and said, "Hey, what are we missing here?" You know, are we going to be that horrible situation in Texas where these children's camp got washed away because not a few people weren't raising their hands and we made a decision to move out. I get emotional because of the Texas situation, but I also get emotional because I love this town. Because you know who showed up? All the volunteers for the food pantry. Um all the board for the food pantry. The city showed up. The nice kids that work at the that come over for the Christian conference center said what can we do? The regional food pantry. We made the decision to move out. Nothing bad has happened but we're trying to prevent something bad from happening. Sorry, I'm getting emotional due that Texas situation. So, I'm a kind of a safe first girl. I wear my, you know, my uh pretty safe little but I just think it was the right thing to do. The food pantry with his generous donors are paying for the freezers and refrigerators. But it was it was the right decision. It was a tough decision. But I want to I want to extend to all of Branch's community. Stop putting each other down. Look at what we're doing right. You

know, I got a nice letter from a nice letter from Mike Morgan that said we're the shining star of uh Canon Beach. And that blew us all away. But he just felt like it was a good thing. But I got to tell you, you know what made it good? What made it good was the volunteers. What made it good? I'm not trying to blind blow sunshine up there. Woohoo. cuz I want something from you. But you came forward. Board members that are 74 years old working in mold came forward. This is not that big a deal. I don't know why I'm crying, but we're making too big a deal of stuff that doesn't matter. We move next door to a clean room with no mold that has no lights, has no heat. But guess what? What if Nancy, what did you serve? Yesterday, last week we over 200 over 200. And for you hotel owners, you restaurant owners, you tax collectors that need that food truck, they're your clients. They need you. Our social security people that live here that we want to live in a world that has diversity, they need you. But I'm crying, but it's not that big a deal until we move next door. Support us. No more bad mails. But I feel very supported by the community. I feel very supported by the city. I mean, thank you. Deanna walked it. Um, Eric came down to walk it. Barb's there all the time. It's her, you know, heart and soul. Bruce came down. But it doesn't mean we're bad because we want the city. It just takes all of us to make this work.

Okay. Thank you, Kristen. You're welcome. Thank you, Kristen. Anybody else in the audience?

Okay, Jennifer. Hey, Jennifer, go ahead. I'm sorry. Can you hear me?

Obviously, this is not Jennifer. This is Watt Childress. uh um and uh actually live at 4066 North Fork Road in the Halm. I have a bookshop on u North Spruce Street many of you folks are familiar with. I just want to say how grateful, absolutely grateful I am for the good folks that are distributing food to the people who need it. I'm absolutely grateful. Thank you folks so much for doing that. Um, it's a it's a it's the kind of thing that we need to be prepared to support way in advance of any kind of problems that arise. We need to be able to support that support it as a community um so that the facilities can accommodate those needs and um and so if there's any lessons to be learned here, it's that we need to work together to make sure that those facilities can accommodate those good folks who are working. um if emergency if we get to the point where there's an emergency then there's probably some lessons for all of us to learn. Um I also want to say I think that um you know one of the things that's been circulating here as this was added to the agenda pretty pretty late in the process it seems is uh confusions about how far this emergency resolution would go. And I think that um really focusing on the food pantry and the needs there uh you know I think at least from my standpoint would relieve you know the concerns I might have about how those u how that authority to staff might be extended beyond the specific needs of the food pantry. So hopefully you're really focusing on the food pantry and that whatever decisions you're going to make tonight are really going to be um centered on that and not necessarily be extended onto other provisions with

regard to Noose Park. And I appreciate all of your work and uh and and yeah, just gratitude all around. Thank you. W anybody else on Zoom? And one more time for the audience. Okay, thank you very much. Um, first on the the agenda tonight, we have presentation um by the Copath regional regional development program. Bruce, you want to say anything before get started?

Tonight we have Sarah Lee Sarah and the program coordinator Jackie Puit. That's right. and they're going to talk about the regional economic development board.

Yeah. Well, thanks for having us. Um, I'm gonna be a little diagonal here so I can look at the slide I'm supposed to be referencing. Um, my name is Sarah Lou. My last name is Heath. I've been with Coolack for about five years this spring. I'm the executive director and as Bruce mentioned, this is Jackie. She's our uh programs coordinator and we both work with the uh Pacific Economic Development District. Um so an economic development district is um a designation that the economic development administration at the federal level uh assigns to folks and so we've had this designation since we were founded in the mid 90s. We serve Columbia till and western Washington counties. So definitely the region surrounding Canon Beach. Um and some of our main regional goals are to facilitate uh partnerships, maintain [clears throat] those federal relationships. Um and then provide tailored on the ground services especially around capacity building. Um most of our communities in the region are very small. The largest are 10 or 15,000. Most of them are about the size of Canon Beach. Um and so we do that through a number of projects and programs um including grant writing and administration. um our EDA small business revolving loan fund, a new program that we just stood up with county commercial property assessment energy. We have a brownfield redevelopment program. They also administer the Northwest Oregon Transit Alliance and we develop and keep the comprehensive economic development strategy for our region. Uh we call that the SS and I'll get more into it as the slides go. He has your clicker over here. Oh, so I'll look at you, not her. Perfect. So, I can look over your shoulders. Um, and so I'll turn it over to Jackie to talk about uh CDBG grants.

Yes. So, I'll quickly cover three um of our services that we offer. It's a regional economic development district. The first one is our CDBG grant administration services. Um, and look at you can see here these are just a it's a short list of um grants that we've managed in the past and current managing. Um, you probably know that with federal and state banks that they're highly regulated. There's a lot of stipulations, a lot of requirements. And so we recognize that our local municipalities don't always have the capacity to manage the details that come along with grant um applications. And so we offer grant writing services, grant application services as well as grant management services once the grant is awarded. So we um some of those services just name a few um reporting labor related crosscutting requirements and then also reimbursement or draw requests. So those cyclical um tasks that are related to the grant we offer management services for. And the next slide relates to our economic development administration revolving loan fund program our friend. So KPAC recently um recapitalized our loan program and so we have funds that are available to lend to small businesses and we're specifically targeting small businesses and entrepreneurs that um are not able to secure financing through traditional um from traditional lenders through banks and so forth. for a variety of reasons that can happen, but perhaps they still have a very viable business plan, business strategy. And so that's where CPAC can help out. We can um assess their needs and see if they're eligible for um our RL program. And the purpose of that program is to diversify and strengthen the regional economy to create and retain jobs. And then also important to note that we're not intending to compete with our local

lenders in the area. um rather we're looking to fill a gap and we're looking to support them. So that's just a very brief information about that program. I think next up is our commercial property assessed clean energy program. So COPAC is a program administrator for this wonderful um private uh public partnership type um finance program. I'm just going to reference my notes here because this is a fairly new program. Um, but we're really excited about it. Platip County recently adopted the program and um, it allows owners of eligible commercial property to obtain um, long-term competitive financing for projects that are eligible um, as it relates to clean energy. So, it's um renewable energy, energy efficiency projects, seismic resiliency, and water conservation. Did I get them all? I think so. So, um those types of projects if um a property owner has a new construction project or even a rehabilitation project and they'd like to upgrade um to with some projects that sometimes can be cost prohibitive um then they can utilize this tool and they do so um through a special property tax assessment and that's where the county comes in. So, um I'm not sure if you're all familiar with that program. Um but we can provide you with more information. Um there's a lot to it, but we're really excited about it because we think it's going to allow for um it's going to allow for um economic growth in our region in Plat County and surrounding counties. So, we can give you more information about it via email. It's also on our website. And we just ask that you think of COPA if you are interested in these programs or if you know someone in the community that could benefit from the services.

Does anybody have any questions? Yeah, I can't I I know you said it, but I think but what where do you go from for which program? Anything.

It really depends. Um, we've got a few more to talk about, but uh, our our small business revolving loan fund uh, that comes from the economic development administration. Previously, it came from USDA. Uh, so that's one. Uh, CDBG funds typically are income restricted. So, uh, in Canon Beach, you're generally not, uh, considered an income restricted community, but if if there are projects that serve typically lowincome people like senior centers or food banks, uh, you can you can still qualify. And that comes directly from HUD, the Housing and Urban Development Agency. Um, for CPACE, this is actually um kind of new in Oregon. I think seven counties have adopted it. Uh and it's uh the the county allows it to take place by adopting ordinances and then a private uh finance person actually makes a deal with the developer. And so it's private to private that's just recorded as an assessment because that that loan will actually move the property as opposed to the individual. And so that can really help developers depending on what their plan is for the property. Some people want to build and sell. Some people want to build and hold. Um and so that is all private investment and it's not from a public source.

Okay. Yeah. I got a question about the um the revoling one of them. Um you mentioned that the intent is to fill a gap um that's missing. Is there how do you like identify the gap or the applicants are is there a process for applicants to say hey I'm at [clears throat]

yeah so um a few ways if I can jump in um we we work with a lot of lenders so referral base uh you know somebody might look at their risk portfolio and say you know we might be able you know somebody's looking for a half million dollar loan and they say we can come in at maybe 300350 50, but we can't do this whole loan. They might call us um and see if we can can fill that in their stack. Um it also might be, for example, uh we're working with a co-op right now. So, a number of people that have successful businesses have decided to form a co-op, but they're still considered a startup in the lending world. That entity does not have two years of financials. And so we're a little bit more flexible at how we look at that and how we underwrite things. So referrals, word of mouth, uh working with our SBDC's, craft three, that type of thing.

Okay. So So not typically someone that just comes straight and says, "Hey, come come straight to you and says, "Hey, I have this thing that they they are already currently working." And then a financing agency says, "Well, maybe you should go over here." Often like that. Uh sometimes we get people that just search because we do come up in in the Google results, but part of our application and we are pretty forthright is is we need a letter from an institution that has turned you down. We don't make them apply to every institution available, but as Jackie mentions, we have a a real important piece of our mission is not to compete with existing banks or lenders.

Yeah. So, you'll do full financing if they've been or you potentially can do full financing if they've been denied somewhere else, but you also are available to bridge that gap.

Correct. And we do have limits. Our our floor is $50,000 and our our max is $200,000. So, um sometimes we we do it in reverse where we'll say we can do this much, but we need to go find you uh a little bit more since you know we have that limit. and and the the funds can be used for a number of things. It is tied to job retention or creation. Um it can be used for uh equipment purchasing, real estate purchase, um working capital, a number of things. Yeah, that's it for me. Yeah,

um also wanted to mention the Northwest Oregon Transit Alliance and it's nice that we're in Canon Beach because there's a really good example here. Um way back in 2011 uh five five transit agencies got together in Columbia class up till Lincoln and Benton counties uh to work on developing a connected service that brings people from coast to valley north and south back and forth. And so uh they work under an IGA an intergovernmental agreement to have the Northwest Oregon Transit Alliance. Um, and we do a lot of things for efficiencies. Right now, we have a single contractor that's building bus stops uh across two agencies. During the pandemic, we did uh purchasing of sanitation supplies as a group to get lower costs. Uh we have a shared website which lowers costs and really helps the user. Um because I would presume that if you're coming from Corvalis, you're not like, I'm gonna look up Sunset Empire Transit District and the Tilma County Transportation District and see how they connect. You can just go to Northwest connector.org uh use this uh great integrated planning tool and look at that whole trip holistically. And so there's a great example in in Tilmok where Sunset Empire and T and I'm sorry great example in Canon Beach where Tieuk comes up, Sunset comes down and and we make sure that our routes align. Um and so that's a great group and we just help them with a a number of kind of administrative tasks. Um a program that we are just starting um that this year is called transportation options. Uh this is a program whose main mission is to limit the number of single occupancy vehicle trips. So one person, one car. Those funds come from the Federal

Highway Administration and are funneled through ODOT and every region of the state has transportation options funding. Um we've taken this over after um some changes at Sunset Empire had them decide that they didn't want to own it anymore. And since it's a regional project, it made sense for us to work through Nevada, our transit alliance, uh to work on some of these things. So, we're going to be focused on um the get there challenges, which are statewide uh campaigns to help people commute, van school, take their bike. Um as well as um some construction mitigation outreach. So, this is great when um say there's a landslide and it's going to take two weeks to get the highway back open. will be able to work with radio stations and uh virtual methods, signage, work directly with businesses to help mitigate those impacts. Um, you know, is it was a big deal when Gabaldi was having their downtown redone last summer and a number of businesses were really concerned about how it impacted parking, how people didn't want to want to stop and shop so much. They just were really focused on getting through the construction. Um, and then a part that I'm particularly excited about is uh our our our ability to use the transportation options program to look at walkabilities within communities um and last mile transportation whether that um that can look like a lot of things and I think it's probably going to look different in every community but uh one of the things that we're interested in promoting is caring travel to the coast um or if you get here in your car park your are and don't get back in it until you're ready to go home. Most of our communities in Canon Beach is a great example. Um, you know, you can park at the Wayfair, have your weekend there, and really just be

on foot all weekend and want to encourage people to do that. Just trying to keep the congestion down and the public parking accessible.

Um, for the last four years, we've also been working on our brownfield uh land redevelopment program. We have gone through two funding cycles. This funding comes from the Environmental Protection Agency, the EPA. Um, we started this uh with securing Flatso County a $500,000 brownfields grant that we have been project managing for the last three years. Uh some of the projects we've done with that including [clears throat] um redevelopment planning and yield studies for the Pacifica apartments in in Seaside. Uh the Copeland Commons affordable project in Atoria as well as some a little project in Warrington uh where a property owner wanted to assess their property. Um that's assessment funding. We were recently awarded another 1.2 2 million to continue that across the region. Uh so there was definitely some folks in the eastern part of our region when we had funds until working class apparently asking for hours. So we went and acquired those. Uh this is another program that we have a revolving loan fund for. Um so a brownfield is any property that redevelopment is hindered by contamination or suspected contamination. Um, and what we can do through assessment is look at historical records, see if it's likely if there's contamination, somebody was running a farm, uh, a lot of, uh, pesticides and fuels that have been used in agriculture or contaminants. If somebody had a uh, a gas station or a car repair place, um, those are kind of some of the signifiers that say we might want to do some actual testing. And so that's the assessment and characterization part. This is really important when properties transfer ownership because if you don't do your due diligence, you take on all of that liability when you buy a project as well, buy a by a property as well. Um, and often times if a lender knows

there's likely contamination, it will be very hesitant to lend on on that transaction. So, um, we can do that assessment and characterization. We can also do redevelopment planning. So, if Canon Beach had a property that um you know, this used to be a car dealership and it burned down and so for the last 15 years, the folks that inherited it haven't moved it. Uh you know, if they're interested in working with the county or the city to determine what it could be next, they're going to do market feasibility studies. Uh if they want it to be housing, we can look at yield studies according to zoning and and just do a lot of really interesting work with our consultants on that. So, it's been a really successful tool for us and we're excited to to keep that going. And then I wanted to touch on the SES the the comprehensive economic development strategy. We do update it every year, but it has um an indepth public engagement process every five years. Um we have a broad scope of economic development strategies and that's going to be on the next slide. Um, but the but the critical thing to know is oftentimes when you apply for federal funding, there's going to be a question on your application that says, "Does this align with your local SS?" And so we try to work all of our communities when you get these to make sure any major upcoming projects or or priorities are included so you get those five points on the scoring matrix.

And I wanted to end on this slide. We recently did kind of a retrospective on our impact for the last five years and this shows by year and then by strategy goals. So our strategies are um modern infrastructure, regional collaboration, um business support and that includes from small to large manufacturing fishing um as resiliency not only against disasters but economic resiliency uh workforce development and transportation. And so you can see over the years um these numbers are not extrapolated. They are pretty distinct. Um including our our brown fields funding, the community development block grants that we have done um our loan program working in food systems. We had a three-year project recently um that supported a number of food hubs in the region. And just wanted to share this to show that it es and flows over the year, but typically in these last five years, our lowest return on investment for every dollar we spent on payroll, we returned $4. In our highest year, it was over $40. And so even if you're just looking at an average, that's a pretty good return uh for the work that we do regionally. So, we don't have a project in every city every year, but we do a good job of moving it around regionally. And as my friend mayor Wright uh often says, if it's good for Canon Beach, it's good for Seaside. If it's good for Seaside, it's it's good for Wana. And um if you look at the commute sheds around here, there's there's no two people that live and work in the same city that I see. So, um, that's kind of an overview of what we do and and how we do it. And we just wanted to introduce ourselves. And, um, if you've got any questions about these, we'd be happy to follow up with you. And

if you have any referrals for a a small business or a property owner, we'd be happy to to touch base with them as well. Okay. [clears throat] Any other questions? The you said the is updated in five years. Where are you in the I think we've got two years left. It'll be 2028. Yeah. Okay. Well, thank you so much.

Okay, that's on the agenda. We have a public hearing. And this is a public hearing. Um, this is a hearing regarding the appeal by Steven Gerber of Gerber Architect LLC. Uh, 25504. Stephen Gerber of Gerber Architect LLC on behalf of Nerat Incorporated for variance to offre parking requirements at 280 North Street. tax lot ID number 1602 map 5101 9DE the subject property is in the limited commercial C1 zoning district the application will be reviewed against the criteria of municipal code 17.90 variances I'm going to open the public hearing and ask does anyone object the jurisdiction of city council to hear this appeal at this Does any counselor believe he or she has a personal bias to the clerk? Has any uh counselor had any exparte contacts or a site visit?

Is there any additional correspondence? There was the one that was added to the amended package for that. Okay. Thank you. And I'd like to request the staff report, please. Jeff.

Thank you, Mayor Council, and Jeff Adams, uh, City of Canon Beach Community Development Director. And I'm just going to read from this staff reports. It is a brief one and, uh, I know not everyone has has it. So at the November 25th, 2025 public hearing, city of Canon Beach planning commission rendered an oral decision to deny the off street parking variance request of Steven Gerber on behalf of Karen [clears throat] Carr, Inc. at 280 North Pock Street. On December 9th, 2025, the planning commission adopted a written order and findings denying the application for failure to satisfy beach municipal code 179078. The applicant requests a review of the planning commission's decision and an appeal application received by the city on December 23rd, 2025 within the 14-day appeal period for the date of the order of variance 254 that was signed on December 9th, 2025. City Council held its scope of review meeting to discuss as a nonpublic hearing item. Uh the terms under which it wishes to review the matter according to section 171840 of the Can Municipal Code. The applicant requested that the matter be reviewed on specific issues with its appeal statement. The applicant submitted new evidence consisting of a document containing 11 pages of images. This evidence was not presented to the planning commission. Upon review, the city council could not find the applicant had identified any issues presented in the planning commission's written decision that would warrant a denovo hearing and decide to hear the matter on the record for clarity regarding the content of the record. Staff recommends that the city council specifically reject from inclusion uh

the record the document containing 11 pages with images and that's what the council did. Uh the appellent asserts that an established community norms for a [clears throat] single ingress egress point and establish a pattern of uses in the area that appellent arguments do not provide the number of code required parking spaces support a determination that munition code 17907A is met. staff rejects the argument and first uh 17 I mean 70A does not allow consideration of established community norms or consideration of whether there are other properties that do not provide the number of code required parking spaces. Second, even if the code allowed consideration of those issues, there is no evidence in the record of the planning commission proceeding to support the appellants arguments regarding these issues. Further, the city is not required to prove the appellent's variance simply because some other unidentified property or properties do not comply with the standard. The appellant provided evidence from the marinor market and other center market locations from coastal areas and the traffic study and yet planning commission as stated in their findings did not find such evidence persuasive. Specifically, the planning commission concluded that the proposed traffic pattern of ingress and egress from a single point on the hemlock street as well as the volume of track creates a safety safety concern. The felon references a number of individual commissioner statements made during deliberations. The individual commissioner statements are not part of the written record. Um that felon also makes a number of references to a thousand square ft of an adjacent business impending on their lot which issue was not raised during the planning commission's consideration of the matter. Therefore, because this is on is

an on the record staff recommends the city council not consider that issue. Staff recommends that the city council deny the bill and uphold the planning commission decisions. And I have some notes that respond uh uh to Mr. Alderman's letter that was received after the staff report. So, let me just read those. And then we also have Missy Ryan, our land use attorney uh on the call if anyone has any questions of her or I after this. So, just let me know. Uh Mr. Alderman first of the transportation study and the mariner market comparison. It doesn't mention that the first part of the study dismisses the standard approach for traditional trip generation and parking demand projections generational which all showed in the which all showed in the words of the report of uh the of Miss Dan Danzinger the uh the traffic uh engineer said was unre reasonable estimates of traffic demand. And yet when Miss Dan Danzinger was pressed on the matter in the planning commission meeting of why mirror market was a comparable study location although it presented very different traffic flow pass through rather than pull in pull out. She could only agree with the planning commission that it was a very different traffic pattern and admit that they didn't track such maneuvers of where these clothes actually flow to. And yet it leaves one to question how this could be seen as a sufficient comparison while the standard trip generation manual was so easily dismissed. And although both the traffic study and Mr. Alderman explained that the Mariners's market only provides eight spaces for a larger retail

establishment and that the study sampled showed these spots for rare and pool. The study didn't mention that the mayor's market is adjacent to the city's largest public parking area which once again mandur admitted they couldn't or didn't track as part of the study. In essence, the planning commission found that the safety concern involved the volume and pattern proposed by the plan and didn't appeal the evidence from the study and in the record was persuasive or compelling to grant the variance. To be fair, the applicant brought this before the planning commission previously with a pass through traffic pattern and was denied and sought the study. When Miss Danger was asked about the safety concern regarding the pulled in back out pattern, she stated she felt it was a lowrisk occurrence. Staff would ask that when council considers the proposal that they might consider the movement garage, which was 3,77 square foot auto repair station. This application is asking for just over 4,100 square ft of retail convenience store. In other words, one should consider that an applicant could propose tomorrow up to 3,000 square feet convenience store equating to seven parking spaces for retail plus one for residential parking equaling the current configuration of the proposed development before you tonight, which would be administratively approved under current condition without having to seek a verit. And if one is willing to entertain the two additional on street park spaces the applicant has proposed has created by this new seam access arrangement, then one might conceivably entertain a 3,800 square foot convenience store just 300 square ft smaller than what's being proposed.

However, such an application would need a variance. So, I just wanted to frame this discussion in light of the way our current ordinances are written. An could shrink this application by approximately 1,100 square ft without a variance request, and only DRB would have a say in the siding, architectural, and landscaping of the application. Uh, any questions? Uh I'd like you to uh restate or clarify the reduction and the impact if if the size of the store was reduced by

Yeah. So so it's currently the what is being proposed is for about just over 4,100 square ft. The moon property was at 3,77 square ft. So approximately 1,000 ft less. So the the hypothetical that I propose is that someone could come in with that smaller about a thousand square almost exactly the moon size and be the convenient store and they would not need to seek Americans and what and their parking requirement for that would be what

what it is what I'm what what's seven plus right and and so you know that would come in. We've administratively approved that. It would go to DRB for their review of L siding, landscape, and uh architecture. That's so uh what what would what would happen to this if this were approved or you know if if you overturn the planning commission decision that still would go for the same review for dealer. So just wanted to have you to have that and see what the difference is. You know,

uh was it safe to characterize the uh denial was based on the safety issue?

That was the uh you know that's a general concern. It boiled down to that. Uh, you know, you can tell from the minutes and from the record is that the safety concern was the pull in or having pulled in and back out onto the street. But, you know, as I mentioned, it was denied where the other version that it's in the record through. So it is a difficulty and I had another question but it escaped me. You ready?

I have two questions and I I think they're for um for for staff probably. There's um things that were that were mentioned during the meeting that um seem to hold quite a bit with commissioners. Um, one was uh the parking mitigation program that was mentioned a few times. My understanding is that program no longer exists. Yes. And that is why staff never brings it up. And that's that that's what I thought. So it seems like the planning commissioners believe that program still exists.

I from from some of the members I believe that. Yes. And uh you know unfortunately I wasn't even I was on the call that evening but was not back here and was not part of the uh I was actually just offended and so I couldn't speak to I didn't feel I had the authority at that time to speak to it and I did not know what had happened since I left. I didn't know the ordinances but you know there is another issue those ordinances need to be changed because they conflict right if they do mention it then I think that's why it was brought up by the planning commission the numbers it's still a what do they call it now with AI you know it's it shouldn't be there is what and we and it needs to corrected through the code

okay so that uh that that program does not exist and there there is no other option Yes. Yes. It's over. It was over subscribed. We did a review of that when I was here previously and it was vastly over subscribed.

Yeah. Well, it it was just it was mentioned a couple of times why that wasn't explored in the bank. And then the other question I had um there was a question about um this being a single family residence versus group housing that seemed to be addressed in the application by the appendel but I I didn't I didn't understand how staff where that line staff repeated I think on the on the in the minutes or in the on the meeting and they were correct is that uh yes they have only applied for a single family up there. So, we've we've reviewed it as one parking spot.

Okay. There was there was quite a bit of discussion about whether or not it's group housing and I didn't understand how the determination Well, I think could have been made. My question was that they for the sake of sounding like they were providing workforce housing. center is for just staff and people who work there, but for the sake of not having to have their own parking spots, they call it single family counselor, which that that's how I mean, you can't have it both ways unless your whole family works there and you're all the staff, you know, how operates your system is way.

It's not unheard of. Yeah, but that's not, you know, they would have said that if that was true, I think. Those are my two questions for that. Thanks. You got mine in there. Well, it was about that group housing conversation. Okay. And if uh yes, could I just ask Missy if she has anything she needs to add?

Oh, uh thank you, Jeff. Um, I just wanted to um reiterate as Jeff already said that the the two issues that the council was just asking about were um not pertinent to the planning commission's ultimate decision and um it was problematic to raise them in deliberations as well. And so I wanted to emphasize that. I do want to emphasize that with the whole sort of group living discussion um that is a difficult issue to tackle and it does uh bring in implications under the Fair Housing Act and so I guess I would urge the city to um take the application at at face value that it's a qualifies as a single family dwelling.

Thank you. Any other questions of the staff? Uh, I'll go one more time. Okay. Uh, the current size building uh with single family residence would require how much parking? Uh, are you saying the the one that's being requested or current as in the moon structure? No, the last one that was denied. Yeah. So, they're they're asking for uh the uh was it 11? Let me see. It's got it's uh 10

10 10 parking spaces for retail and one for residential 11 total.

Okay. Any other questions of staff? Okay. So, I'm going to call for public testimony and state the appeal will will be reviewed under municipal code section 17.90 variances. The hearing will be held on the record and no new evidence will be allowed into the record. The pertinent criteria to be considered are identified in staff report which was made available to the public 7 days in advance of this hearing. staff is ampalized vehicle issues relying on the reasoning set forth in the county committee decision. Persons who testify shall first receive recognition from the mayor, state their full name and mailing address and if appearing in the representative capacity, identify who they represent. All testimony is limited to matters which were raised at the planning commission hearing in writing or orally. No new evidence will be considered. Testimony must be directed toward th those criteria or other criteria in which the person testifying believes to apply to the decisions. Failure to raise an issue accompanied by statements or with references to record evidence sufficient to afford the decision maker and the parties an opportunity to respond to the issue precludes appeal to the land use board of appeals based on that issue. In addition, the failure of an applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient detail to allow the local government or its designate to respond to the issue precludes an action for damages in circuit court. Is there a presentation by the applicant? Don't see hands up. applic.

Yeah. Mr. Gerber, did you want to make a presentation?

Decline.

You decline. Okay. Are there presentations by proponents? Anybody in the audience? Anybody on Zoom? Are there presentations by opponents in the audience see Oregon? I'm here as a private citizen and not part of the commission. Um I do want to say though that uh it does raise some safety issues. Uh the way the parking lot is situated, not only does it not have enough parking, but my concern uh one of my main concerns other than the code uh stands is that you can't see whether that lot is full or whether there's bases available. the way that it's situated. So, you're going to have a lot of people coming into that and not being able to identify whether there are spots available or not until they get into the parking lot itself. And at that point, they would have to retreat backwards back across the sidewalk and out traffic again uh because there wasn't a big gap to pull through back on the building. So that was I think uh the biggest safety concern here is not being able to identify open spots besides the number of spots required. Thank you.

Thank you.

Any other opponents? Nancy you need to come up. I looked I did look through all of these things and all the information and I saw that there's plan for three bedrooms upstairs and one part I mean one part we don't I live zone and I put up even though one bedroom place I don't know if that's or not I know thank you any other opponents Okay. Is there a staff response?

Uh, no. That that's that is just require an off street parking for a single family injunction type structure. Just read. Okay. Does the applicant I have to ask this does the applicant wish to make additional statements? Mr. Gerber. Okay. So, I'm going to close the public hearing and move to consideration.

I motion. I move the planning commission as the recommendation by department. Is there a second? Second.

Any further discussion? Uh I I have a couple of things I want to say about it. So, um I I'm concerned about uh a moving goal situation there. We we've [clears throat] set up the situation before with the decisions we've made. Money commission said it before, decisions they've made a previous application by this applicant had to pull through. They said it was unsafe. Did a traffic study. So, they changed changed it in. So, it was a oneway in one way out. They then turned around and denied it saying it's unsafe to to do that. So, which What what is the message the city is trying to send? Is it unsafe to have two entrance? It's unsafe to have a combined entrance and exit. That's the that's the first comment I have. The other comment I have is what kind of message is the city sending by essentially blindly approving a variance from 34 spaces down to seven spaces for a different commercial property that didn't include housing but this application that does include housing saying eight isn't enough when they require 11. Um, it's a the CBD project versus this commercial project that with retail and housing above and there there was there's a few other comments, but that's uh that's the the main highlights of

I have a few um Oh, I'm sorry.

Okay. I remember go ahead that I wanted to say but um the concern of safety that that was raised by commissioners was uh speaking on behalf was brought up a couple of times and it but the discussion also ended up around it doesn't matter if they had 11 spaces or they only have the eight spaces they're providing it's the exact same issue. So it doesn't seem like it's an additional safety which the the variance it does not create a safety hazard. The safety hazard exists whether the variance is there or not. This application by reducing it doesn't create an additional safety hazard. It's the same it's the same hazard whether they have 11 spaces or they have eight spaces and that that was discussed during meetings.

If they had 11 space they would get a variance. they would be to get a variant but the safety hazard I know and we can't about that that's the way that the way the code is written but but this doesn't create a safety hazard safety hazard exists whether or not the variance

but because we're in a position where we can address they were in a position where they could address the safety by denying the variance whereas if it didn't even come before they couldn't do that I mean that's just the nature of how these how these issues come before any thought. you know that it's the problem might be with the where they oppose the south and there are you know thoughts about change or things about but right now this is how it exists so we're stuck with that reality

well like I said this doesn't as the code is written granting the variance does not create a safety hazard the safety hazard exists vehicles have to cross the sidewire right which is a safety hazard and so so So there's really no path forward for this that doesn't create a safety. Exactly. Whether it's variance or nonvariance, whatever that safety hazard will exist regardless in the code and it's in the code that it can't create a safety hazard. Right. It says that rightit be covered there as well because it does have variance because they ask for less parking spaces. At that point the planning commission gets to address it.

Yeah, I had the same feeling about I was like, "Okay, we deny it." So, the solution for them is to add um three more parking spaces and not require a bar just like Jeff explained to you. Yeah. Yeah. But if they make the building smaller, 3100 square feet, then they've got their seven and one, their eight spaces. It still creates a safety hazard. So, it still goes against Yeah. code, but They don't need to get a variance in that's the way the code's written, right? So, okay. Okay. So, I missed the word varian.

Uh I really don't think it's discussion for uh this appeal, but Lisa alluded to it. We have a problem with our parking pad. We're creating a strip mall. Uh our parking code is creating a strip mall. You've said it before uh in meetings. We're designing a downtown uh for kids, not for people.

And you know, we fasttracked a lot of things in our code. Uh and this is one you know, we've got empty lots. We don't have a whole lot of time to get this right to create the kind of downtown that we want to have, but it's coming before us, right? In the new housing code that was introduced and that was one of the things in the housing code. If you read through it, you'll see it was to reduce parking and particularly when there when there's um living spaces up above. We haven't passed that code.

Yeah. I don't know if it if this goes beyond that, whether it's just always related to housing. Uh but again, I don't know if I should be if we should be discussing the future code right now. But we should be discussing the future code soon. Yes, we're going to be we have a meeting. Okay. Anything else? Any other discussion? Okay. Roll call, please. Council [clears throat] Hammond, yes. Councelor Hayes, yes. Council President, yes. Mayor,

yes. Okay. Thank you. Thank you. Thank you. Oh, yeah. Okay. Yes, we are in the resolution section. So, first resolution is purpose [clears throat] of adopting the water system master plan dating December 30th, 2025. Good evening.

Thank you, mayor. Thank you, council, members. Um, yep. This is consideration of resolution 2603, adoption of the water system master plan dated December 30, 2025. uh background. Um at the October 14th uh council work session, council was presented with the updated water system master plan uh which was developed by Windsor Engineers and it was recommended for adoption by the public works committee at their September 16, 2025 meeting. After the October 142 council work session, the water system master plan was submitted to the Oregon Health Authority and was subsequently reviewed and approved with minor comments that have been incorporated into this final version. The water system master plan studied the water infrastructure, identified deficiencies, prioritized projects, and provided highle project estimates. uh recommendation is staff is recommending council adopt the attached resolution that formally adopts the water system master plan and an applicable motion is written there in the staff report as well. Uh joining us tonight if you have any questions is Travis and Mallerie with Windsor Engineers.

Okay. Do they have questions? Yeah. Can what specific updates did uh the the cons and everything that OJ have for or there wasn't like any highlights of them? Yeah. Um Mallerie, you you have the specific ones, but they were really minor. Uh they were like typos um for acronyms, I think. And Mallerie, can you speak to any of the other comments that OA had? Oh, sorry. We're going to promote you. Good evening.

Go ahead, Valerie. Oh, good evening. Can you hear me? Yes, we can.

Lovely. Hi. Uh, so the go I'm looking in my emails to see if I can find um the comments from OA. They were very um minor. They weren't even worth putting in a letter. Uh let's see here. Pete Farley now. I'm on the spot even though I just sent it a few weeks ago here. Bear with me. Um, but yeah, there was an acrement an acronym on there that he wanted to get fixed. Um, I think that was the biggest one on there. There was nothing having to do with any of the analysis or the cost estimates um or anything like that. I'm checking my email. Um, uh, I'll pop back in once I find it here.

Okay. And I I kind of assumed that there wasn't going to be very much from OJ. When I reviewed, it kind of looked like this plan is essentially an update. basically just crossed off all of the waters in the plants that are complete and then updated the five years newer of water usage and population and all that stuff. Is there was there anything other major in this master plan different from the other one that I didn't catch?

Uh yeah, maybe a better winter question. Um, yeah. Can you can you speak to um any major updates that weren't in the 2017 master plan completed by Civil West? Hey, it's Mallerie. Go ahead.

Yeah, it's Mallalerie again. Um, I found the email from um the state and yeah, one comment was um a typo on um an abbreviation and then another was um a um turbidity limit um was um mistyped in there which did not have an effect on any of the analysis. Um, so those were the only two comments that he had.

And then Mallerie, can you speak to Eric had asked if this is like a comprehensive update um to the 2017 master plan completed by Civil West.

Yes. So this is a complete um update to the 2017 plan. Um the reason that we did the update in the first place was because um it's recommended that plans get updated every 10 years and also when um new big projects um either get implemented or are being talked about at the city. And so what was not in your last plan was all of the seismic um improvements from the seismic analysis plan that you had put together. So we integrated those projects into this plan. We did update all the population. So the planning period um is 20 years into the future. So you got another extra 10 years from your last plan. Population is um you know you're not growing. Um so none of the projects are based on um population growth. They are maintenance projects and upkeep. Any other questions?

I'll move to approve resolution 2603 for the purpose of adopting the water system master plan dated December 30, 2025. Second. Any further discussion? The only thing that I would like I would like to say is in the future it would be nice if we could if there's an email sent that has summarized some things especially in that master plan that that be included in our packet. Okay. Roll call please. Councelor Hayes. Yes. Council President. Yes. Council H. Yes. May not. Yes.

Thank you.

Okay. Next, we have a resolution for the purpose of creating a tourism and arts commission public art. Bruce. Yes. Uh Madame Mayor, there was a copy attached. Um and the recommended motion is to approve resolution 2604 creating a tourism arts commission policy or public art policy. Um with that

yeah I have a couple questions about the policy itself had time to really think about it and there's a couple issues that I had with it. Um, I think it's really well written and very well done, but there's just a couple um issues I have looking at the um the process for public art under purchasing process where it seems that I'm not sure, but it almost seems like the the desire to purchase a piece of art is coming before deciding what location it would go on and the way this is written it location is you know a third thing in line there and most most of the time art is created for a location. Location tells you or speaks to the artist about what they want to create for that space. It's not the other way around that you take a piece of art and you plop it down somewhere. So, I I just would like to see some change of wording that makes it more um that you have you decide need and and then if you do need if you do look like like at one of our little pocket parks on Spruce and you decide you want a piece of art there, wouldn't that also wouldn't parks have to get involved in that discussion early on because it they are the parks commission. So wouldn't they be involved early in the discussion not after you know not as a consultant afterwards? I know they talked about that any site that they were to go to whether it's a public site or private site um that they would have to have discussion with the owners of those properties. I don't

think it's in the um but what I'm saying is that location should preede theme. You can't have a theme for a piece of public art if you don't have a location. If if it's near the ocean, the theme might be, you know, ocean related. If it's if it's closer to the forest, it might be forest related. I'm what I'm saying is you don't you know if it's in Nikus if if we have a Nikus park and it was going to be there it would be the theme would have something to do most likely an artist would design something to do you know they make submissions that have to do with the theme of Nikus Park not so it I just a wording thing maybe are you just suggesting we reorder the bullets

that's what I was thinking sure that might work like a checklist in order right Yeah, I didn't think of the bullet points as in order because it's within number one. So, all bullet points need to be completed within number one prior to that you can't have or a description of the new piece of art until you have a proposed location. So, if we switch the second and third bullet points to to that, that would be the first thing because you can't you have a proposed location. In other words, we'd like a piece of art in this park. And then they go through parks paper location for the art piece at the top

and then and then a brief statement how and then a description of the theme for the art piece and then a brief statement how the city's art collection. I don't know. I kind of read them all like all that stuff happens. I just think it's it wasn't clear to me. I just I kind of read it the same way you did, Lisa. Like it Yeah.

got changed though. And the other thing I'm concerned about is it seems like the public works maintenance piece comes into play later in the game, which doesn't make sense to me either because if they're the people who are going to have to retain it in the location, it seems that they should be consulted upfront about whether or not this piece is possible in this location. Yeah. because of maintenance before it ends that the top three get picked. So, you know, so that giving a maintenance plan as part of that step one that

there's a proposed location for the art piece. Um, and it's right right underneath that would be I don't know how you would word it. I haven't thought about that. I'm just thinking of the order of things that h have to happen. you have a a you want a piece of art in this location, then you have then you go through the process of a theme for the art piece and a description of the of the piece and then but somewhere in there the way it's written now the public works cons you know that comes in way farther down the line and if it's not possible to maintain a certain material in a certain space then it won't work. So, do you think this should go back to the committee?

Well, I would like to see them. Well, and I have So, I al I think that um I agree actually with a lot of what Lisa has said there. Um but I also think that um art purchase proposals and all of that need to go to a staff member for staff recommendation before it comes to council. And that's not in here. It's a direct path for counseling. Um, so and I would add to that that if it involves a committee that goes to the the committee also. So there's been a part go to the first committee. Yeah. So and then it would all go back to staff and then staff could make the recommendation.

I agree. I think on it just they could just rearrange a couple things or make a couple things clearer. I'm sorry to hold it up and I know it is very well written, but I just really want to see it. Um, so it's really clear so there's no issues later on that could end up. Yeah, I feel much better about this draft and the whole purchasing process. And it sounds like we got Yeah. So I had a comment I was gonna say it's not a big deal to try to incorporate in this but if we're requesting some incorporations.

So the um I was curious we have 10 pieces I think of art currently in um camp beach. the I know we don't want to think in general about uh art become stagnant and just sitting whatever but is it I I think it's worth having within because this is like the public art policy something in here about what to do when a piece needs to be moved whether it needs to be moved to another location in beach or if it just isn't the right fit for an area anymore maybe not the right fit for beach as a whole. How do we go about selling, donating, giving back to the artist, whatever, whatever it is.

Oh, yes. some some or or say we decide we hate puppets and we we want to get rid of the two that are over by the non restaurants. What whatever it is, how do we go about getting rid of that and then replacing it because we only have so much public space in beach and in order to stay relevant artistically a refresh is going to be required at some point or something you carry or or if an interior is isn't maintainable. How do we go about refreshing that getting rid of something that isn't necessarily a good fit anymore? Okay. Anything else?

Okay. So, it'll go back to um the committee and uh they'll resubmit, but great start.

Yep. Glad they did all that work. Okay. Any other items on that? Okay. So, that's for resolution 265 for the person purpose of authorizing the city manager to enter agency.

Yes. Thank you, Madam Mayor. Um, this is a situation I've never run into before where we're pairing space that has no air conditioning, heat, lighting, that kind of thing for that use. And so we're going we're trying to u move folks out of the um existing food pantry and move them into classroom or two at the school. And so we're doing a two-prong approach. Um and this has coming with the concurrence of the fire department planning and building. Um depending on what's required, we have an architect engineer to do plans or if there are calculations necessary whatever and that is estimated at $26,000 but that would be used that would be on a as needed basis. We've also worked on some other arrangements that we will hire local contractors to the degree possible to make approved repairs and execute plans and um that may not require plans. So they might be able to go ahead and if it's a heater be able to fix a heater. There's lights, get power to the lights, that sort of thing. And with that, we won't have a cost for the actual work until we have the contractors in there saying, "Okay, this is what we can do." But if we need to have the calculations or whatever, we've got the architect. Um, but we're going to focus primarily on hiring local contractors.

And what? So, okay, explain what the cap is finding out because there's been a lot of confusion evidently from um the public about what the cap is on the amount of money that is authorized for this project. You're asking for a cap for a project that has no scope. And so if you want to set a cap, it would be artificially set. And you know, at one point, I think people have been throwing around a number like $100,000, but we think it'll be under 50,000, but we can't promise that until contractors get in and tell us what it's going to take to restore those systems.

Well, it's not going to be under $50,000 if you're paying CEDA 26,000, but we may not need to [clears throat] use that. So, I don't we need I think we need to know I think [clears throat] I think we need to know a little bit more information. You've already established what um I mean it sounds like maybe it was Chris that was talking about it. You know, there's some windows. They need heat. They need you had talked about bringing in portaotties. I mean, this is temporary.

This is a temporary solution. So, back to Lisa's question is how much money do we put into this temporary solution? Of course, we want the folks to be comfortable there the one day a week that they're there. You guys are only there on Wednesdays. Is that correct? Or are there people there in and out of there throughout the week? So, um but we I mean I we need some we need some transparency on this. I can't see spending a boatload of money on something that we're just going to tear up. Well, Bruce, if you're sure, I mean, you're saying, you know, it's not going to be more than $100,000, right?

No, but that number was thrown around. We think that the number is probably going to be under 50. I'm hesitant to say that because everybody will gl on to it. We don't know until somebody gets in there and tells us this is what needs to be done. But if you estimate a little higher than 50, then it's great if it comes in under 50 and there certainly would. But then you if you estimate higher we say number like 100 or 75 then people at least know that there's an operate limit that's all I think for this emergency resolution authorizes up to 100,000. Mhm.

So it is up to her. So you could potentially we've had conversations as recently as this afternoon talking about what the numbers are likely to be, who's likely to be the kind of people that we would bring in, that sort of thing. So this is going to be changing all the time. you're more comfortable with staying with it because we're going to do it for the lowest reasonable cost, but it won't go over because you see what I'm saying is there there's a misunderstanding amongst many people that this is going to cost hundreds of thousands of dollars. I'm quoting from things that have appeared in letters. Okay?

If you're saying that the cap on this is a I just want you to say it. the cap on this emergency spending is $100,000 on this propo on this, you know, proposal, then it won't go above that, right? Okay. And I I just want that said so that that can stop all the rumors about spending hundreds of thousands of dollars on a temporary food pantry solution. Can I

commission? Can I Sorry, council. Can I speak just briefly to that specific point? So, in the drafted resolution, it does say that if the collective costs exceed $100,000, the city manager has to come back to council for approval. So, it does that is in there for sure.

Just wanted to clarify. leaving it open for us to be right back here and have no function at the at and still have limited function at the food pantry. That that still leaves that door open to walk through and say, "Oh, I need more money and I don't understand why we're spending $26,000 for CEDA. I understand the contract and all of that, but we have um a contractor. We have Canon Beach Electric. Um, you know, there's places in town that we can identify that we have contracts with that. We know what needs to be done there to get that building operational. And I don't know why we're not going direct to those people instead of spending time with CEDA. We've already paid them enough money. Contract or no, and that contract to me is questionable. Um, it said substantial completion in that contract by 2023 and it expires a year later. that contract shouldn't be any good anymore. I'm sorry, Jody. I'm not. I'm just I'm I'm clearly passionate about this. Um, and the reason that my emails, just to clarify, the reason that my emails came in the packet is because I had sent emails to staff and the whole council was copied on them and on my email. So, that's why they were a part of the packet. had that not happened that you wouldn't have seen um this hopefully you would have seen a nice summary. Um but I think I So is the plan to just give CEO $26,000 or are we going to go out to these other contractors and ask them what's it going to take to get these guys some electricity and some heat and some water?

I I don't want to speak for Bruce. I don't know if Chris is there, but uh we did have that exact conversation um earlier this week. I think maybe it was last week. Days are running together. Um and I don't want to speak for Chris either, but um it might be that seed is not needed. We just don't know. Um Chris,

yeah, that's that's correct. I can weigh in a little bit more. I spoke with planning today uh with Jeff and Alton the building official and I asked what requirements um would be necessary for a proposed scope of work document that I put together uh which is what I mentioned in the last meeting if that was the last meeting it was one before that uh which is electrical getting lighting into the building um so electrical service lighting uh where we would do a mechanical heat pump um so you'd have a one outdoor unit two indoor units so that provides heating and air conditioning uh and then That's really it. There's some minor interior stuff, some door repair that we're doing, uh potentially patching up some of the broken windows uh with plywood. Um and so based on uh that scope that we put together, no plumbing, no water, that was mentioned at one point that's not in uh and no sanitary sewer. Um so based on that that work um we're more confident that we could submit a building permit with that scope of work and uh we would not need uh architectural uh plans engineered uh calculations and we would be able to well if this resolution was accepted and it was considered an emergency uh we would have authorization to just go out to the select group of trades that we have here locally enter that that would be So,

I So, I have a This is either a Jody or a Bruce question. Um, why do we need to pass this resolution? We have contracts that we passed and signed with all of these trades three months ago to do exactly what Chris is saying needs to be done at this property. Why? They have authorization to spend 100,000 on this one, 50,000 on that one. There's dollar figures attached to each of these contracts that are no big contracts, but I my my understanding is that they were able to accomplish staff proposed projects things that needed to have maintenance and repairs and stuff like that. This is a city- owned facility that needs to make repair. Why is the electrician repairing the electrical the um general contractor that we have under contract? could be signed a resolution or a resolution for why are they not able to accomplish that? Why do we have to pass a separate emergency resolution for something that is questionable whether or not meet the definition of emergency? I

think that because we have people in space and the space is not um doesn't have air, doesn't have light, all those kind of things. We're doing it at that on an emergency basis. We're getting them out of here. We're putting them in here. This should be on an emergency basis. And um I'm I'm trying to recall the one other one you said there's a $100,000 contract. I don't remember what the dollar figures were, but for the all of the trades contracts that we that we passed the resolution for in November, I believe

before. So maybe it was October. Uh no October and November. Um but those those contracts, why why could we not just act on those contracts that exist and not go through this whole rigoral of putting in an emergency resolution and authorizing additional spending and and all of that stuff. We authorize spending for maintenance and repairs of city facilities. Okay, Jody, Heather, hand up. Yes. Can you hear me? So the

um I don't know anything about it sounds like you might have some on call contracts with con tradesmen. I don't know anything about those so I can't speak to that point. Um the reason that the former general contractor that was going to work on the project um previously why I recommended and this is on me that they not do the work is because they were hired specific to a design Um, and I didn't contract. What's that? In reference to those on call contracts that you that you said you don't know about.

Yeah. And that's something that we have. What are there seven maybe on call contractors that Do you remember what they were and how much they were? Well, they're all for around a h 100,000 a piece. We've got Canon Beach Electric. We've got a general I is Coaster one of them. I'm not know Jen probably knows who who they are.

Yeah, if there are on call contracts for trades services. Um I had no idea. I would have recommended that right away. Um I don't know if Chris knew. Um so I don't want to want him to take the hit for that. I think the emergency procurement was more about not wanting to have to go out to procurement for these services because we knew it was going to be more than $25,000.

That is that'sing Jody's that and you're you're the procurement lawyer, but if the project was procured traditionally, it would have required an architect to design the entire thing. Then it would go out to bid um and then we we do a normal procurement process. And so knowing now if we if we don't need to go through the traditional delivery method of design bid build um and we can execute either the existing on call contracts to do that work then that's it's faster um and and if if the planning department building department and fire department signed off on these are the particular things that need to be corrected I don't know why we can't get the repairs

go do the things that need to be done we're not have in our rearview mirror yeah I guess My biggest fear would be that it could not be done on an emergency basis necessarily because people are busy. People have work. Other you know local tradesmen have a lot of work and if they my big concern is is that it is not done quickly. Wasn't the hardly on call contract. Why you chose these particular contractors? Well, we chose them. That's why we chose them because they they would drop what they're doing to to to contractor.

Well, and even getting a contractor in through even even brea for somebody, they're not going to drop what they're doing right now to do this. There's no you're not going to our on call contractors are going to be our best bet to get them to drop what they're doing to come in and help. And they're local. And if we waved the white flag and say, "Hey, the food pantry needs help. we need help. They're going to do what they can to get us in as soon as they can. I really honestly believe that with my whole heart. I I Yeah, I mean that's great. I I [clears throat]

think I don't disagree with what is saying we'll get to help. But um I guess I'm not conveying that we're not supposed to be in that space. that's supposed to be unoccupied space. We worked things out with fire and building and those folks saying that we could go ahead and move dry goods in. Now we're going in and doing and replacing heat and other things that have been taken out. So to me, the city is better protected if we're doing it in an emergency as opposed to just, you know, contracts that we have that we go ahead and bring people in. there's something to be said that we are doing this on an emergency basis which is why we moved out and why we're letting people work again. So this is this is more I mean it could be rewarded maybe Jody in some way that says that. So the city's covered if something happens to someone in one of those buildings. The city's covered. It It's kind of moving their lease in whatever way. I mean, it's it's kind of I understand what Bruce is saying about the building itself, but how is that going to work? So, so the city isn't is going to be insured basically for having people in a building that hasn't been inhabited in 12 or 15 years.

Go ahead. Sorry. Well, I was just going to say I don't think that the point of this resolution, and correct me if I'm wrong, Bruce, Chris, was not to sort of say all hands on deck, everybody come help. It was more to sort of go through and circumvent a procedure that tends to be um time consuming so that we could go do it now so that we go hire a contractor now and not have to worry about getting bids and that. That was the purpose of this. It wasn't necessarily to just say we have an emergency here. It was more I mean obviously that's the precursor to it but it's this is specific to procurement. If we want or if council wants to do something else like declare an actual emergency then that would be a different looking resolution.

I don't read anything in this uh emergency resolution that bothers me. Uh, is there something here that you would want changed that I mean it just seems like we're saying we want this to happen without delay. We want it to happen the fastest way possible. We want food pantry uh volunteers to be safe as quickly as possible.

None of none of that concern come in the slightest. The I just question why we need to pass an emergency resolution when we have on contracts. we shouldn't and and the these these contracts the on call contracts could have been acted upon 30 days ago. They could have been acted on 15 days ago and got that process started as opposed to waiting until the council meeting passing an emergency resolution governor acting upon those things.

I don't I don't have the same exactly the same interpretation as Jody. I wanted to declare an emergency to protect the sick, but if anything we're going to be doing that, then we can go and we can use the on call contracts, that kind of thing. But we're still going into spaces and doing work, doing electrical work without permits, um that sort of thing. So, there's a requirement for a permit if you want an architect to be able to do it. I don't think there's going to be. I think conversations that um we've had that's not going to be a problem, but it is a problem. We are in there and in a building and we're going to be doing electrical work and all that kind of stuff when we don't have permits and we don't have plans. So, I'm trying to protect us with an emergency and deal with it. But this isn't that.

It was supposed to be that. What do you think?

This isn't that. This isn't. I mean, that's what Jody just said is this isn't that isn't what this is for. That isn't what this res is for. Is what Bruce is wanting. The other thing I'm worried about is with our ongoing tradesman contracts. I don't know the scope of what we agree. They're they're in there to do maintenance and repair. This goes a little bit beyond maintenance and repair. This is installing a heat pump or installing certain things. Whether or not that is part of the scope of those um agreements that they made, I'm not sure. Aren't aren't those heat pumps just those they just go in the wall and it's a it's a low volt Yeah. But and I don't know if they you know how they feel about installing it in a on a non-emergency basis in a building that is a you know meeting certain requirements of code. So I'm not you know I'm not all that confident that we can rely on those tradesman contracts which are just for routine maintenance and repair. It seems to me that was my impression.

So, are you saying we should pay $26,000 to hire an architect to hire a contractor? I'm I'm ask I'm just asking service otherwise we won't charge they won't charge us anything and I I would like to just get direction from the council because I'm uncomfortable some of the things that I'm saying and admitting and so if y'all just want to give me direction that's fine. I've tried to make my case. I think the direction we should go is to pass this resolution and that way the city's protected, the food pantry can continue to be in there. And um and there's a reason we're doing

everything we're doing because it's urgent. Y and there is a count,000. And then there's something else in here that concerns you guys. Let's address it. But uh I'm not sure what uh harm this does to have this in place.

So [clears throat] for for a question for Jody, does does this I I don't read. I don't see anything. I think I've seen the same thing. Diana was saying that I don't I don't see that this has protections in the city. Now there orders three um confirms emergency sufficient to warrant the procurement of emergency contracts [clears throat] authorization up to but not to exceed $100,000 um and then resolution is effective immediately. I don't see any of those as protective measures on the city against things that could happen. Um, I I don't know where the miscommunication was between Bruce and me. I'll take that hit. Um, but I believe that the request was for an emergency procurement, which is not the same thing as declaring an emergency, which is more in line with setting up a protection safety net for the city. This is purely about procurement. This is about going out and hiring without having to issue solicitations, get quotes, get bids, and all the rigomearroll that um comes with public procurement. Um if the preference is to go with the on call contracts, I'm supportive of that. I don't know why we wouldn't at least try that initially. And if if somebody one of the tradesmen couldn't or had too much work or was unavailable, then theoretically Chris could rely on this ordinance to go find a contractor who could um do the work immediately. But that's just

we don't call contract for a mechanical contractor. We do for electricians. We have two electricians, but we don't have one for a mechanical contractor. So if it was over a certain dollar amount, they have to go out and do an informal solicitation. um gathering quotes from multiple uh different mechanical contractors. So again, that's what he's getting at in the the procurement rules are now laxed. If this resolution passes, I can go and go to one local mechanical contractor, get a number, and execute that work on we don't necessarily have all of the on call contractor agreements that we might need. That's correct. I don't have a mechanical on call. Okay, [clears throat] I'm ready to make a motion.

Well, I'll move to approved resolution 2605 for the purpose of authorizing the city manager to enter into emergency services contract uh for work on the Canon Beach Elementary School building. A second. Any further discussion? rolling when I have Oh, go ahead.

So, I don't know. I just I don't I'll for contract emergency services for contracts works on the Canon Beach Elementary School building, but it doesn't say why and it should say why only for the purpose of the food pantry. So I would like I is so can I write um can I amend but do you think the resolution addresses that?

No, you don't. No, it doesn't say specifically for the food pantry in the resolution. I'm not having a motion in in the title of the resolution. just for the purpose of authorizing the city manager into their emergency service contract for work on the can.

Second, whereas the can food pantry currently operates as beach food pantries structure has reached a point of structural obsolescence. An alternative is in Deanna's favor is that under the resolutions itself, you're right. I It looks like I didn't actually mention the food pantry anywhere. That that was an oversight. You could certainly add it to the end of subsection one. If if you wanted to amend it, you could do so. I would amend my motion to uh include that uh specific mention that you want to restate your motion just so we can be clerk please. Um Guru

approved resolution 2605 for the purpose of authorizing the city manager to enter into emergency services contracts for work on the Canon Beach Elementary School building to house uh the Canon Beach Food Pantry uh and amending the resolution uh to be specific regarding that. Thank you. Any further discussion? Okay. Roll call, please. Councelor, yes. Councelor Hammond, yes. Councelor Hay, yes. Council President Ker, yes. Mayor,

yes. Okay. Thank you. Thank you, Christian. Thank you. Okay. Okay, now we're going to go on to proclamations. Approximation for Black History Month.

Can I um Okay, I'll just read this and make a suggestion. February is Black History Month. The 2026 Black History Month theme is century of Black History commemorations honoring the 100th anniversary of its founding by Dr. Carter G. Woodson in 1926. This milestone theme examines the evolution, impact, and importance of celebrating black history in shaping American identity, fostering pride, and advancing equality. Thank you, Councelor Obrander, for suggesting the city participate in this month. And I was going to make a suggestion that we ask Commissioner Oander to read the right of the proclamation. It was the one that brought it to our attention. Thank you, Eric.

Yeah, I so I surprised that we didn't have the proclamation scheduled for Black History Month and I was um I was glad that fill that hole. Um I did reach out to the beach history center to see if there was they were doing anything. They were attempting to schedule some [clears throat] for this month, but they weren't able to get the Bergen Black Pioneers to come and speak this month. They're obviously very busy in February, but they will be here in April. and K history museum is going to be hosting uh throughout the month uh stuff on history specifically in the world coast. [clears throat] A motion.

I move to adopt proclamation 2601 proclaiming February 2026 is Black History Month. Sec. Yes. Councelor Hayes. Yes. Council President Kirk. address. Yes. Fair enough. Yes. Eric, would you like to read the park?

Sure. Um, so, uh, for the purpose of proclaiming the month of February 2026 as Black History Month, the park commission number 2601 as whereas the city of Canon Beach takes pride in many Americans throughout the country in recognizing February 2026 as Black History Month. And whereas black three month pays tribute to the contributions that African-Americans have played to American history and it struggles for freedom and equality and deepens deepen understanding of our shared history. And whereas the association for the study of African-American life and history has named the theme of black history month in 2026 to be a century of black history commemorations. This theme celebrates that what began as a week long weekl long observation of black contributions to history and modern culture in 1926 has over time become the black history month that we know today. And whereas inequality and injustice still linger in our cities, states, and country. And it should be the aspiration and responsibility of every citizen to advance the American ideals of life, liberty, and pursuit of happiness for all. We encourage all to recognize and confront continuing issues by eliminating barriers with fearlessness and determination to empower black people to promote and protect their health, wellness, and current endeavors in history. And whereas rhetoric around a nation has turned using our differences to divi divide, we seek to recognize these differences and use these differences to empower all of all in our community to succeed personally, socially, and economically and all with the matter. And whereas And is proud to honor the history, contributions, and achievements of the black community locally, nationally, and globally, we uplift our black community leaders, educators, business owners, professionals, and all others who promote well-being and knowledge throughout the many facets of the black community. As part of our whole inclusive community, we remain committed to honoring diversity, equity,

inclusion, and mutual respect of as the fundamental principles of the country of the of the city government and work to promote these core values throughout our community. Now therefore be it resolved that the city the cond council of the city of can hereby adopts the February 20 2026 to be free month and then the city of can beach encourage all residents to join this talk service. Thank you. Yes. Thanks. Thank you for suggesting it.

Want to take a break and a half? Okay. Okay, we're back in session and first action item is to appoint some city committee boards and commissions. First we have Farmers Market Lenor Emory Herrone and is she available on Zoom? Is she on Zoom? I don't see her. Okay. So last one of our last meetings she had submitted for the farmers market and didn't have a complete application. So anyone like to make a motion? I move to appoint Lenor Neon for the park committee beginning.

I think you be any further discussion. Okay. Jay, yes. Council president. Yes. Council. Yes. Council.

Yes. Yes. Okay. Congratulations to her. Next we have um Lo Al who would like to be on the tour of the arts commission. She is here in the audience. Hi everybody. But um I don't know if I can say that. Those of you know me as uh I grew up in Hannah Beach when in my opinion it was still still exhibited its artist community roots. Uh, I spent my childhood days at my mother and grandmother's contemporary design furniture and furnishing shop in Canon Beach, the civilian looking at art from Jeff Wan, George KDwell, Libby Path, Ursula Olri and my uncle David Cannon. I ran a walk between their shop on Hemlock and Jupiter Books hanging with Billy Holtz, Michael Burgess, and Steve Mloud. My life has been spent around artists, artists, collecting their work, supporting them, and being thankful that this is the community I was raised in. Besides being an art lover and an artist in my own right, I have worked in the service industry in this community for over 25 years. I engage with visitors and locals for life on a daily basis. I have years of conversations stockpile away, what they love about inner beach, what they miss, and what has. Uh, I've also been on the other side of the panel and written and presented grants to pass on behalf of the Caname Beach Yoga Festival. I care deeply about this community. I care about public, local, accessible art. Um, uh, I recently met a woman at one of our local establishments that I helped cultivate back in 2017. She rode the Amtrak from New York to Seattle, then down to Canon Beach. She's an oil painter who is not only painting our beautiful landscapes, but also our people. I was so moved to see her portraits of hotel desk clerks, bartenders, and wine coats, people that support the massive influx of visitors

that we have every year in the community. She wasn't asking for anything. She just wanted to share her art with us, document us, showcase us, and honor us in every way. She told me that she's actually staying longer than she anticipated because it is so clear to her that we are a community that supports artists and welcomes everyone. This is the sentiment that I want to move forward with. This is what I love and admire about our community. These are people that we want to feel home in Canon Beach just like I always have. Interactions like these that have motivated me to advise of a position help continue the work TAC does to inspire, attract, and educate visitors in an art centered way. Uh this is my foundation of soft inspiration and hopeful future for Canon Beach. Thank you all so much for what you do and thank you for your time and consideration for me to join Cox. Does anybody have any questions? That was an excellent recommendation.

Thank you very much. Yeah. Any questions? Okay. Tourism and arts commission. Second. Any further discussion? Okay. Roll call, please. Council Baker. Yes. Elander. Yes. Councor Hammond. Yes. Councelor Hayes. Of course you're not. Yes.

Okay. And then on the public works committee we have Morgans and he's on Zoom. Good evening Martin. Good evening Mark. Can you hear me? Yeah, you can hear me. Yes, we can.

Oh, okay. I'm sorry. Um, I've had it on for the past hour and a half. Good thing I didn't say anything. Um, good evening and, uh, thanks for considering my application. I can answer any questions that you might have. Um, I've actually served on the public works committee in the past. It was in the early 2000s. Enjoyed that experience. um was able to bring a lot of the work experience that I have uh from the past um working with uh large infrastructure projects on private property. So I've been retired for two years now, a little more free time and I heard that there's some vacancies on public works. So I thought I'd bring that experience back in. So um I particularly had backgrounds in working with the uh development of project standards, budgeting and managing the budgets, contractor selection, contractor compliance, and then uh with safety. And so I know the city does all that work, but those would be things that I'd be able to have an eye on and provide support and input. So my primary interest is on with with project and regardless of whatever the project could be and looking for efficiencies with the projects, making sure that it's a true need and bringing value to the community and also wanting to make sure that we're having a minimum environmental impact and that the projects are safe both during construction and afterwards for all involved be it the workers, employees, staff, and public and visitors. So that's my interest in participating again on public works committee.

Thank you. Does anybody have any questions? Great participation. Thanks Mark. I bet you really sell yourselves. Everybody like to make a motion. I'll move to appoint Mark and Morgan to public works committee beginning immediately. A second. Any further discussion? Okay. Roll call, please. Council. Yes. Council H. Yes. Councelor Hay. Yes. Council reserve. Yes. May. Yes. Okay. Thank you, Mark. Immediately. Thank you very much. I'm ready to go to work. Good. Okay. Next, we have the funding of the Canon Beach Life Garden Palace.

Yes. At the December 15th meeting, Ban Beach Rural Protection Fire Chief Mark Reman presented arts commission requesting funding to life. Council review tax recommendation to fund $60,000 of their of their tourism purpose comments for lifeguard towers of their January 13, 2026 meeting with a consensus to proceed. The recommendation is um to move forward with the suggested motion. Does anybody have any questions for our esteemed visitors? Yeah.

Yeah. Okay. Are you ready to make a motion? I move to approve $60,000 of tourism purpose funds to Canon Beach Rural Fire Protection to help complete $160,000 project to purchase and install two new lifeguard towers in Canon Beach. [laughter] Any further discussion? Okay. Roll call. Councelor H. Yes. Councelor B. Yes. Council President Ker. Yes. Yes, fair enough. Yes. Thank you.

Okay, next we have someformational items. Um, anybody have any questions on the monthly status report? Um I just for um I don't remember what the um expected date of occupancy for the station was remind us sometime in June June June and the city hall I think was police station is April April I'm sorry police station April and what's the city hall Julyville Okay.

But it was anticipated on this, right? Or else. Thanks. Any other questions? Monthly status report. The council is um amenable to this. We will have a grand opening for both buildings. One time. No, both buildings. flying. Flying and Ubers and Ubers, right? I'll be an Uber driver. [laughter] Get out the Suburban. Okay. Any other questions on a monthly stat report?

Okay. um for mayor communications. Um I tomorrow get to go to the uh elementary school, the mayors from Sous City to present a contest for fourth graders, what they would do if they were mayor. And uh so always we we give them a little uh speech presentation about what it's like to be mayor and then they uh interpret it through posters and it's a great um well it's a new year we'll have some new ones.

Oh yeah they haven't start yeah doing the initial presentation but I I'll share that with you. They do have some very interesting questions like, you know, if we have Secret Service, you know, people protecting us. I kind of feel like we should, but but um that that'll be fun. It's always fun to work with with your heart and the seaside mayor. Russell. Um the legislature is now in session and two things that I think are going to affect um how we operate is to be able to have um some more flexibility in TLT spending. Um I plan on endorsing that as the mayor and I'm wondering if there's counselors that would like to also endorse yellow flexibility.

Thanks. I'm I'm I'm gonna be writing an opposition letter for that. And that's why that's why I'm asking anybody about the this the change from 7030 to 4060. So yeah, I'll be I'll be in opposition. So I is it from individual? I we we were I I think I said this when we were talking about um council behavior and all that stuff. We were all elected to have opinions. The community elected each of us individually for our opinions. I think it is within our rights and within our responsibilities to voice those opinions. Okay. Just

as our individuals council, okay, board council as a whole. Okay. Just wanted to bring that up. Just my opinion of the way we Okay. And then um the other thing that they're going to try to clarify is the Oregon Ethics Ethics Commission's rulings about us not being able to talk each other. So I do plan on endorsing that also because I think it really has What was the number on do you remember? No. Yeah. Yeah. I mean it's going to be busy five weeks but I think is it a short session?

Yeah. Five weeks. Okay, that's it for me. Anybody have anything under council communications?

Okay, good. Good of you. The order. Um, we want to bring up um a land use training to to take place um before a joint work session on March 5th happen at 5:00 and before we have our work session is will that work with everybody's schedule on March 5th at 5:00 and we have a we have a joint meeting at 6:00. Yeah, that that joint is on the U zoning ordinance changes for housing and so we don't know how you will get that one giving public testimony but uh we were hoping to do a training for all um your DRB planning and you guys at five so that if I have a seven five to six and then those that could attend could attend been there doing some inventory those we have a lot of new I think I don't know the last time that it has been any training uh but we we definitely have some things we might over especially new people to uh our planning commissions

everybody okay with that when are our meetings in March they are March 3rd is the RA meeting. March 5th is the housing zoning ordinance in public input meeting and March 10th is the work session. Also, those are the night meetings. On March 12th, we do have a budget meeting at 9 a.m. Yeah. And then is there another Okay. The fifth might be an issue for me. You're going to be here at six. It might be an issue for me all the way around. An issue for me, but I I need to look at um

Okay. So, we're have a lending training. If I'm going to be here, I'll be here. And if not, I won't be here at all. Okay. And will the land use training be recorded? It'll be recorded. Yes. It'll be in person. will reward that and we'll have the presentation so okay good okay anybody else have anything for good of the order um how's things going with coffee with the counselors are you guys has it kind of gone well the idea is such a great idea but now that we can't report it

um that has really put a chill on it because a lot of people went back after the fact I've had so many people tell me that because they can't go back after the fact because they're not available at 10:00 on Wednesday that you know and that's why we're hoping we get clarification. Right. So I I'm really not sure where to go with that until we have clar I mean if we could get clarification that we could have it and record it then I'd really be happy to do it but but we are going to show up tomorrow.

Yeah, we'll show up tomorrow. But if you know it was three people who were able to make it. It just seems so silly to me. So let's let's wait. I mean, let's have you guys show up tomorrow and then um by the time we have the March one, we might have some resolutions. Well, and wasn't that Jody? Didn't you say that that would be could be considered a serial meeting regardless if it was

um I think it my concern was more about other counselor's ability to watch it. um either live or later. It could be arguably communication used for deliberation. Um it all depends on how OGEX defining those specific terms in the statute which they're what they're deciding. Yeah, that's what they're going to try to get clarification on. No, I mean I understand I always I never watched it live. I've always watched it after the fact so that I knew what people wrote were talking about. I have not since watched well I haven't been able to.

That's the point is that anybody I mean it seems so ridiculous to me because it's open for anybody to look at including the entire council or not the entire council or the council forbidden. I I just I don't know. It It just really I I just think it's a ridiculous um interpretation. Not on your part. [laughter] No offense taken. I agree. Okay. So hopefully that will give some good clarification. But we'll be here tomorrow at 10.

Yes. Yeah. And I won't see or hear you. We'll hear about it in March. Yeah. Right. Okay. Anything else or

I do uh I know we're going to be talking about uh parking as part of the the housing code, but I think we need to have a bigger conversation about uh commercial parking. Uh and right now we have commercial parking code that essentially encourages paving significant portions of downtown. Uh and as we see, you know, we see some of the empty lots and you can start to visualize what happened at the uh north end of Hemlock with the Walker Kramer building where essentially it's strip mall like and I I think this goes beyond housing. uh we're losing some of the most uh loved character of this town if we're going to continue down this path. Uh you know, I think what people love about this town is the courtyards and walkways and public spaces and uh I just think we need to to develop that code that encourages uh more of that as well as housing. Um, so I don't know where we need to go with this, but I think it's a bigger topic.

Rewrite on discussion in general and I think we need to come back and look at that parking fund. We got right now we got people paying into the parking fund and you know and some people and it's yeah part the whole part of the code rewrite. I mean the I don't think I I was totally unaware that they would that building at the north end that you know the designers uh that was a complete shock to me that they had to have that strict home. I mean well they didn't want to have to go through planning to do the go through a bunch of stuff so they they did what is administratively approvable which is a giant park quotequote giant park itself. Yeah. It's it's it's one it's onethird of their building space needs to be apartment,

right? Plus, it's 162 ft for apartment space for every 400 ft of building space. You're building a third of your building or third of your property becomes parking lot. And especially the downtown core, I mean, we're really in danger of losing, you know, one of the most charming aspects of the downtown area. Isn't that part of the tree work? Yes. I mean, we will that's exactly what we will talk about at that next at the housing meeting will be more inclusive not just the uh give back for housing

the one on the rear. Well, now I understand that property on Spruce Street is going to be developed and I'm sure I'm assuming uh by under the current parking code and so I think it's urgent the old kite shop. Yes. I heard that they're going to have to push it way back. So we're going to lose walk these people here. Yeah. and we'll have, you know, more strict.

Yeah. So, uh I I don't think it's something that we should delay on. Okay. Next week, yes. We have it all done. So, [clears throat] next week a meeting on Tuesday, which is your first session, and the packet come out of tomorrow, and then you'll have a meeting on Thursday for the joint forward. Okay. not having developers. Yeah. And then remember this Thursday executive session at 5:00. Yes. In the portals. Okay. Anything else?