Planning and Zoning Commission - Regular Meeting

Ready on the left? Ready on the right. Yes, sir.

I'd like to call the November 25th Planning Zoning Commission meeting to order. Ken Crowder, please call role. Chairman William Hardrick here. Steve Olsen here. Mark JRO here. I am here. Councilman Lee Furnus here. Janet Dietrich here. Angela Williams here. Special counsel Joe Bond here. Katie Sanders, Community Development here. Diane Robinson, Community Development. Thank you. Please stand for pledge of allegiance. Mayor Marty Little's here as well. You didn't say Mayor Marty Little. [laughter] You know what? He's not on the list. Can we get Ken back over there? Can we get Ken back over there, please?

Can we stand for the pledge of allegiance, please? remain standing for and for our service members please. Thank you to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. [clears throat]

Thank you. Please be seated. [clears throat] I'd like to say thank you for all those that uh that came out tonight for the plan and zoning commission meeting. Thank you for all the uh everyone here on the day here just kind of hanging out with us. We appreciate you for being here. Um so first I'll open up for the approving the minutes from from Tuesday October 28th. Open the floor for that motion with one amendment to make make sure I was noted that I was present to notate that you were present. Uh, correct. Yeah, because I'm not on the Yes, sir. spreadsheet there.

Or floor to approve that [clears throat] the previous minutes that with that amendment with the uh our mayor being present. Open the floor for a motion. Second. Thank you, Steve, for that motion. Thank you for that second uh Ken. All those in favor?

I All those who oppose. The motion does carry. Thank you. Um though this we will now begin our public hearing. Please be advised the plan and zoning commission is an advisory board that makes recommendation to the city council. Honor approvals are granted by the city council. So if you whenever I call you, please step forward, state your name into the microphone. We'll kind of get rolling from there. Anyone from 00001 Page Avenue? You step forward, state your name, date your business, please. Aziz Misani. One more time, please. Aziz Misani. Thank you for being here tonight, sir. Go straight to Katie.

Thank you, chairman. This is an application for a conditional use permit and site plan approval to operate a gas station and convenience store. This is a change of business ownership only. Due to the sale of alcoholic beverages, the conditional use permit could not be administratively approved and was subject to be excuse me was subject to be presented to the planning and zoning commission for review and recommendation. There are no proposed changes to the existing site and it appears the new business owner intends to operate the gas station and convenience store in the same manner as the previous owner except the hours of operation proposed are reduced in comparison to the previous business. The previous business days and hours were Monday through Saturday 6:00 a.m. to 1:30 a.m. and Sunday from 7:00 a.m. to 12:00 a.m. The proposed business days and hours are 7 days a week from 6:00 a.m. to 12:00 a.m. That's all I have.

Thank you, Katie. Yes, sir. Special counsel. Yeah, as Katie said, um this is probably one that would have otherwise been administratively approved, but because of uh part of the nature of the business, including alcohol, it has to come through this uh body and then through the city council. So, if you look at the conditional use itself, um there is a requirement that they maintain, you know, their liquor lensure, uh as we've been doing with people that sell liquor. Now, um other than that, uh there were variances that we flagged in the staff report. Um those just need to be applied for and received with

No, those were previously approved. Oh, cool. Cool. Um [clears throat] okay. 1997. Cool. Um well, we can either amend out that sub6 or we can just keep it in because there are no variances required. So, uh, either way, uh, but other than that, no other notes for me. Thank you, special counsel. Any questions from the commission or comments? This looks very easy. Thank you, Mark. Go ahead and say it. [laughter] No brainer.

It's definitely definitely Thank you, Mark. Any questions from the audience or comments? Okay. Well, seeing none, I'll open the floor for um a motion [clears throat] to recommend approval with uh guess the stipulations as presented, but although we didn't have any. So moved. Thank you, Mark. Thank you. Thank you, Steve, for that second. Thank you, Mark, for the motion. All those in favor? I I All those who oppose the motion does carry. Um open the floor for motion recommend approval site site plan as with stipulations as presented. So moved. Thank you, Steve. Thank you, Mark. All those in favor? I.

All those who oppose. That motion does carry. Thank you so much for your time tonight, sir. Um I'm pretty sure they'll probably be in contact with you for our next uh council meeting January 12th here in the chambers at 6 p.m. Thank you, council. Thank you so much. Anyone here from 2323 Lackland Road? Please step forward. State your name. Nate of your business, please. David Robbins at David Performance. Thank you for joining us. Zer Katie.

Thank you, chairman. This is an application to amend an existing conditional use permit. The original conditional use permit was approved with a specific condition that all vehicles that were left on site overnight must be kept behind the front building line. It is my understanding through discussion with the business owner who is also the property owner due to COVID. In part, it takes longer to get needed parts to fix the vehicles than it than it did prior to co. Therefore, the number of vehicles on the lot has increased over the years and it has become difficult to restrict the vehicles to only being placed behind the front building line. I have nothing further at this time. Thank you, Katie. Special counsel.

No, I think Katie summed it up pretty [clears throat] concisely. Uh I I don't know in terms of other automotive repair if it's I think it's usually typically behind the building line, but this is why there'd be a special kind of allowance for that. Uh code contemplates it if it's allowable as a condition. So, thank you special counsel. Any questions from the commission?

I I just have a question. Um, with your request, have you taken in consideration what kind of plans do you have for extra security for your um I can't even think right now. It's been a rough day. It's [laughter] all right. It's been a rough week. Students being and it's only Tuesday. Yeah. Um, have you what kind of considerations do you have for the safety of your property? And you haven't had any issues. Okay. Um, just trying to [clears throat] keep it, you know, more presentation up front. You know, some sometimes you get um not so good-looking vehicles, you know, like

um, you know, I file vehicles to I mean, vehicles get ate up really fast. So, that some of those look kind of not so good. Try to put those around back just to make it a little bit more pleasant. presentable. But outside of that, I mean, we've got a um you know, I really stay on track trying to keep good technicians in. Quality of work stays up and I get a customers from all over literally leoo chfield and so just uh just trying to keep workflow going on top of parts on top of just [clears throat] do what we've always been known for. Okay. Thank you. Thank you, sir. And I have one favor to ask of you. Sure. Um, so if it's approved tonight, obviously you got the whole spot to do whatever you need to do.

If you could just kind of favor the back as best as you can because I think you know the reason we're here that there are just folks who are uh upset about a lot of things in life and one of those they drive down the street and they just don't want to see a bunch of vehicles there. So full access to everything, but if you can just kind of use those back spots first, we'd appreciate it. Y Mr. Chairman Dave, I told you privately and I want to say it in public. As a car [clears throat] guy, your business comes highly recommended and you're you're a good addition to the city of Overland. Your reputation is stellar. Thank you. Thank you, Ken.

We try to do our best um as far as, you know, like we just did Overland PD vehicle. It took us four weeks to get a part for their vehicle park and a lot of these parts today, we cannot get them other than a dealership. I had a Dodge Ram. It literally took me literally six months with no ETA and it just shows up. This is the problems we're having. And with some of the tariffs, it's actually kind of getting a little bit worse currently. I mean, it was kind of bad, but it's getting even worse. Just getting the parts in. [clears throat] So, we do our best to keep it looking good. And a lot of cases, I'll send the car back when parts show up, we'll come up, you get it back. But we flip probably 10 or 15 cars a day minimum. On top of the major diagnostics, the troubleshooting the computer stuff that we're not just oil change and brakes, we literally I I do circuit board work on the computers in these cars. I'm repairing cars for a lot less than what dealers want them for. And I'm getting cars from the dealer all the time just because they don't have time to do them,

you know, time and the parts are they say they're not there and I'm repairing them that the customer can actually get a car back on the road versus well, we can't fix your car. And to me, that's what we strive for. You're certainly outgrowing the little building at Whismer and Lackland. [clears throat] Yes, you're very much. Thank you, Kim. Any other questions or comments from the commission? Thank you. Anything from the audience? Questions or comments from the audience? Okay. Seeing none, I'll open the floor for a motion to record approval. I'll make the motion. Second. Thank you, Ken. Thank you, Mark. All those in favor?

I. All those who oppose. The motion does carry. Motion recommend approve the site plan with stipulations as presented. So moved. Thank you, Steve. Second. Thank you, mayor. Although [clears throat] all those in favor. All those who oppose. A motion does carry. Thank you so much, Dave, for your time tonight. Um our council meeting will be here January 12th. I believe it's December 8th. December 8th. December 8th is the next council meeting. I was like, that's a long time. Yeah, it would if it would have probably been January 12th if this was something that required another public hearing, but these should be able to go on December the 8th. Okay.

December 8th, I need to be here. Also, it's recommended that you're here just in case something comes up. I have additional questions or comments, sir. Okay. Thank you. Thank you for your time. Thanks. Thanks. Thank you. Anyone here from 2636 Woodson Road? Please step forward or state your name. Net business, please. [clears throat] Garcia. Name of the business is&m grouping in exterior. Thank Thank you for being here this evening, Mr. S. Appreciate you. Yeah, you can move it up if you need to. There you go. Hello. Say your name one more time for me. Andreas Garcia. The name of the business is&m roofing and exteriors. Thank you, Miss Garcia. Uh Katie, go ahead.

Thank you, chairman. This is an application for a conditional use permit and site plan approval for a construction contractor's office. The plan review revealed that the site does not meet the current zoning requirements due to front and sideyard setbacks, screening and landscaping, as well as not having sufficient parking. [clears throat] I wanted to point out the four parking stalls indicated on the site plan are at the incorrect angle. if they were coming in to enter off of the alleyway. Access to the parking stalls would have to be gained by entering the neighboring property. Um, the previous business that was located, Top Tree Service, vacated this site and terminated their business license in 2015. Therefore, the site has lost any continuing nonconformity to the code. The applicants were notified of the need, you know, of the the site deficiencies. They're in process of trying to apply for necessary variances to um help that site come into compliance. That's all I have.

Thank you, Katie. Special counsel. Yeah. So, again, other than the um the variances, I mean, this is essentially a building that's been in use that they're trying to continue productive use of it and we're just trying to clean up the variance issues where we see them. So, [snorts] Hey, special counsel. Appreciate you. Any questions from the commission? Mayor. Yeah, I have a question. So, uh, on your letter of intent for March 27th, you indicated you need space for three pickups and two dump trailers.

Uh, no, not uh the only thing that So, uh, the only time that there be cars in the parking lot will be during office hours, uh, Monday to Friday from 9:00 to 5. And then there's only two vehicles there. We store any equipment, any pump trailers. Uh pretty much we buy the materials from uh the warehouse and the materials get sent to home office. Okay. Yeah, because you sent a revised letter. I just wanted to make sure you had space for the trucks and dump trailers elsewhere. There's not enough not enough space back there.

Yeah. No dumpster. Monday through Friday 9 to5. Yes. Any other questions or comments from the commission? Yes, ma'am. I had difficulty finding the address. Uh it it didn't seem to be on your door. Very good. Okay. Work on that. That's also something that would be called out during the occupancy inspection. Oh, I'm And we haven't performed that inspection yet. Okay. Yes, ma'am. eration though. Thank you. So in the drafted pardon me

pardon sorry uh in [laughter] the in the drafted exhibit there is uh in subsection uh 8 there is the allowance for overnight parking. Uh is that something that it sounds like that's not needed. So is that something we want to strike? Um Katie was that is not they don't even have any parking in front of their building. That needs to be Yeah, that needs to be struck. And on the on the revised um the revised only sent over, it says no overnight parking needed. No vehicles will be stored overnight. Yep. Stored on site.

Okay. Any additional questions or comments from the commission? Anything from the audience? Questions or comments? Yes, sir. Please step forward. State your name. Withman and pros. Yes, sir. Step on back to the mic, man. Don't step away. And the reason we ask is this is being recorded. So, if you're not right on the mic, we can't hear you. So, we have the applications for the variances with us. Okay. We can turn those in. Katie, will you will you need those next? We can accept them, but we won't be able to process them for you this evening. So, once they're processed, we'll contact you. You'll have to come in to pay the fees associated. Okay.

Yes, sir. But we do appreciate you having those and doing the work you've already done. Thank you so much. Yeah. Okay. [clears throat] Well, seeing no additional questions or comments from the commission, um I open the floor for a motion recommend approval of conditional use permit with stipulations as presented. So move. Thank you, Mark. Thank you, Steve. Um all those in favor, I I All those who oppose and motion does carry. Motion recommend approval of site plan with stipulations as presented contingent upon variance approval. So move. Thank you, Steve. Seconded. Thank you, Angela. All those in favor? I I

All those who oppose the motion does carry. Thank you all so much for your time and effort. I know Katie will be in touch with touch you soon to additional docu documentation or or Diane or one of us or Diane. [laughter] Yes, ma'am. That's what you saying. Katie, I apologize. I know. Okay. I wasn't trying to forget you, Miss D. [laughter] Not at all. They had January 12th. December the 8th. December 8th. December 8th. I apologize. Now, you all are more than welcome to stay. Stick around. You I'm not kicking you out, but you're more than welcome to leave. You would like to. Also, we're going to keep with the meeting, but you Thank you all for your time. Thank you.

Thank you. You too. Thank you. I'm over to Katie for your director report. I have nothing to report this year. Oh. Oh, man. Except for have a happy Thanksgiving everyone. Gobble gobble [snorts] Katie. Gobble gobble. [laughter] Gobble gobble and apple pie. Gobble gobble. I got to go buy my apples tomorrow. Good luck. Saturday morning. [laughter] Well, do we do we have any any unfinished or new business we need to discuss or anything for the good of the group? We're not discussing Katie. So that Mark won't accuse me of not being able to read. Marty's name is not here. It's not. I'll back him up on that.

And this close to election. I don't like that. [laughter] So, so long as I'm on the ballot on on my copy it, there it is. So, on the October 28th, which is what the mayor pointed out, I think it was left out, but we'll make sure to add. All right. Yeah, I think I know the reason is I was absent the month before and yeah, that brought you just a little detail oversight for him. That's all it was. Um, special counsel, do we want to plan? Uh, I know we had discussed training at one point, years ago,

years it seems like now. Um, and go ahead. if we ever want to pick that back up or kind of redo it. Yeah. You know, I'll wait for Katie to see if there's a time when we know in advance what the agenda looks like. Yeah. because this would have been like a perfect night with the delight agenda. But, you know, I I guess if it's um up to like the decision of the commission, if everybody be comfortable if if we kind of internally we see kind of a light agenda if we just decide to throw in training uh on those on a night like that. Is that comfortable for everybody? Yeah.

Try to keep it to like 40 minutes. As long as it's not two hours long, Joe, it will not be. I [laughter] promise. Gobble gobble. I promise it will not be two hours long. I could go. I mean, Diane could tell you. [laughter] We appreciate you. Thank you. Yep. No, I I think it's a really good idea because we have two new members. Definitely. So, yeah. Plus, I need a refresher course. [laughter] Well, I'm still sharp from doing the um soul thing or sharpish. I heard it was a good class. Thank you. [laughter] I wasn't opening this up for compliments, but I appreciate. [laughter]

Yeah, I suggest we limit the training to 30 minutes or less because, you know, I' I've got ADD and it kind of goes after [laughter] 30 minutes. So, and he also has Ken sitting next to him. That's right. This month, he'll keep you. You never know what you're going to get next [laughter] month. Yeah, I don't know. I'm okay with 90 minutes. That's what my Oh, Lord. Anything else for the good of the group? That's what I [laughter] for is 90 minutes, says the educator. Anything Anything else for the good of the group? New new friend, new business, the old business, somebody else's business, anything. Okay. Any jokes we have tonight, Mr. K? I'll tell you one. And let's hear one, Katie. This is just for you. Okay.

Stop the recording. We We probably should stop. Don't put this in the room. Okay. We have to We have to I have to I have to We have to close the meeting and turn the recording off. That's right. [laughter] Well, well, we'll sunshine apply to social gatherings. So, that's okay. So, so seeing no additional questions or comments, I'll open the floor for a motion to adjurnn. Make the motion. Second. Thank you, Ken. Thank you for that second, Mark. All those in favor. All those who oppose. Motion does carry. Means adjourned at 6:28.