Planning Commission - Regular Meeting

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e e all right I'm going to go ahead and call our meeting to order officially and if you would uh please stand and join us in the Pledge of Allegiance commissioner veness and please lead us Al United St thank you roll call please Commissioners Lori benell Steven berver Jeff AO David Collins Deborah Van Essen George Salan here I'm in our meeting we open it up for a public discussion it's a time that we allow the public to address us on a matter that is not on our agenda for the evening is there anyone that would like to um take the podium and speak to a particular issue not on our agenda for the seeing none we're going to move on to our reorganization it's that time of year so director zart thank you Mr chairman uh this time we will open up for nominations for the chair position so if anybody would like to make a nomination and we move forward first for doing such an awesome job walk in some

different difficult meetings one of our most intense meetings we've had in a while well and do an excellent job and I would I'd like to nominate the vice chair Jeff stepped into the chairman position we have a motion and second so we go ahead and do a roll call vote okay David Collins yes Jeff FAO George Salan yes de Van Essen Steven Berber okay and at this time we will open up nominations for our vice chair for this year it was be my pleasure to nominate Deborah vanessen for our vice chair okay we have a motion a second want you do a roll call vote David Collins Jeff AO George Salan yes Deborah Van Essen stepen verber all right looks like we have a new chair uh we will actually just stay in our current position tonight if you if that's fine um and then next meeting we'll have everybody kind of reorganized where they're supposed to be sitting so uh pay attention next time you come in where your name tag will be because you'll be sitting in a different spot so uh this time uh uh chairman will'll turn it over to you all right thank you so uh as we progress down uh we are going to look at the approval of our last meeting minutes which I believe was in October okay we'll take a roll call vote if you did not attend the meeting or read the minutes please abstain Steven verver okay David Collins yes Deborah

vanessen Jeff Veo approve George Salan abstain motion passes three Z okay so we have three items of discussion we have a discussion item and two public hearing items uh we'll start with the major site review on sr2 24.99 and that would be the Villa Rodan project Ken do you have yes thank you Mr chair fellow Commissioners this time I'll present the staff report to you and then uh we will after staff report concludes turn it back over to you for any questions um so request here in front of you this evening is uh to demolish an existing structure located at 229 West Main Street and construct a new commercial building on the property um the property is approximately 0.15 acres and is located at 229 West Main director zart oh uh Mr Collins has to step out in that's true so when a property locatedin thank you commissioner all right thank you for that um yeah so basically this is located in the C3 uh Central business district uh we do have a vicinity map up there um you guys are probably all familiar with the property here is the current configuration of the property um it is actually Ed's the old Ed's taco shop or Eddie's Taco Shop she's uh moving to a different location so it's building sitting empty at this point and will be demolished as part of this project so uh the proposed one-story building will be built with a potential of six retail or office rental suites available for small business opportunities um that align with the downtown area uh the

proposed building is about 45 4500 square feet roughly um has been designed to cover the entire footprint of the parcel uh which is his common in our downtown area um especially for buildings located on Main Street uh the architecture of the building has been designed with a uh Spanish colonial revival theme uh which includes White stuckle Walls Terracotta clay tile roof upper roof parapets uh decorative cornices de decorative archways um along Main Street exposed wood Outriggers Decor decorative window trim and glass door fronts so there's some elevations there for you to view if I go back one there's kind of a potential layout for suits they can demise the the space and different configurations if they have users that want to take up more than one of the Suites um we did include in your staff report a pretty robust um analysis of the parking which always is seems to be a big issue in our downtown so as with any development or Redevelopment in the downtown district parking is always a concern uh there are however special provisions and exceptions within our current zoning ordinance uh pertaining to De development within our downtown area uh essentially the code states that businesses that are enlarged reconstructed remodeled or structurally altered in the in the C3 District uh shall provide parking as determined by the Planning Commission until such time as special parking Provisions are adopted for the C3 zones U I won't go through all the analysis for the parking in the downtown but what it really boils down to um is is as depicted on the uh maps that were given to you for parking and the spreadsheets that were given to you for the Downtown parking uh the map shows that for this project there is a daytime parking demand um in that in that block of downtown of about 138 spaces uh

needed in that area uh with a a parking supply of about 125 so they're fairly close in number for the downtown uh during the daytime and then at night time the parking demand was only about 28 spaces in that whole block area um just because of businesses that close at 5:00 um we did take a uh worst case scenario I think um for this project as as far as not assuming that they were all going to be office spaces enclosed at 5 o' um there might be a restaurant or so that's going to locate maybe in the front two Suites so we did look at parking demand for a restaurant space and also that they might be open past five o'clock so that's what you're seeing in the parking analysis um so again the parking demand during the day it assumes that every business is uh completely full at that point um customers and that's what the parking demand is showing so there is a slight difference there in the parking demand however what that means is people might have to park a block or so away and and walk which is common uh in kind of in your downtown areas so um let's go back here we go site plan so in the back of the site plan there's a trash enclosure that they uh have kind of actually built into the back side of the building that will face the alleyway so that'll be have some uh decorative doors on that um and so it won't be seen from the from the alley way but we'll be um accessible there uh there's no signage shown on the building however um any signage will'll have to comply with our downtown signage regulations uh they'll have to submit a separate permit for those I think they've indicated they want to keep it pretty minimal just with mostly signage that might be on the windows or door window sticker Types on the door so uh we did have a meeting with the applicant and the project Review Committee and um to review the project and discuss any concerns um and the conditions of approval that we got during our referral process have been incorporated into the staff report where

appropriate here so I won't go through all the conditions of approval but uh we'll turn it back over you Mr chairman and be happy to entertain any questions I do believe the applicants here too if you have any questions from the applicant at this point I'll turn it back over you all right thank you director I appreciate that so this is a open time for questions discussion for with Ken for the commission any questions about the project I don't seem pretty straightforward okay y okay so uh do we have anyone that's a the applicant and opponent and or opponents here applicant okay wonderful if you want to step up to the podium here and state your name and your address good evening everybody um my name is Annette Rodan and I'm Todd Rodan nice to meet you yes 289 John camps way ripping California it looks like nice Improvement do you have tenants already um for the site or is is this purely spec no we have a few that right now that that are interested that are interested okay and are is it is it office tenants or retail or um well right now it'll be one as me and I'm a mortgage broker in town okay um

and then we have had a couple different little retailer and possibly a great restaurant correct so knowing that is it U your intention to comply them with all the staff findings zoning requirements and perfect and do you currently have an office business office in rippen or you're right next door okay okay any other questions looks like a beautiful building thank you yeah I think it'll be nice right here Heidi wonderful thanks heid thank you guys thank you thank you okay there's uh no discussion we can go ahead and I didn't is there any opposition to the there is no opposition to the project okay be happy to make a motion second I would motion that the Planning Commission approves the major site plan for met number Sr 24-9 to9 for Via Rodan based on the findings and subject to the conditions of the staff report g a roll call though step berver yes Lori benell yes Deborah Van Essen yes Jeff veu yes George San yes motion passes 5

Z okay that closes the public discussion and we have two discussion I'm sorry we have two public hearing items uh the first is use permit 2357 the convenience store and gas station and Retail site uh request from the developer SRB Properties LLC for the Planning Commission to approve the construction of a 5,190 square 98 square feet convenience market with six fuel dispensers and 4320 retail bill building square footage in the C2 Community commercial District along with an offset street parking facility and Associated Landscaping directorart you miss thank you Mr chairman fellow Commissioners um see here we've got uh the request again is to construct two new retail buildings uh and gas station in the C2 Community commercial District along with an off street parking facility and Landscaping on about a 1.6 acre uh Park you can see um it's kind of hard to see but it's located kind of um a long arcway there on the uh I guess the North West Corner um building one is a 5,198 squ foot facility it's being proposed as a convenience market and gas station with uh six fueling dispensers and Associated fueling canopy uh building two is um 4320 ft facility and is being proposed as a shell building at this point in time uh which can contain an assorted uses allowed in the C2 Community commercial uh District which could be anywhere from uh professional office space retail or or restaurant uses um the architectural uh style for the buildings the exterior building one um which is the convenience market uh will be constructed with um mostly uh

stucco or or stuckle look looked looking sighting on this thing most of the bottom of the build building and 3/4s up on the corner columns will be adorned with a ledge ledge stoned Bluff mimicking a stacked stone look so that's a a kind of a sighing that is to mimic Stone uh the remainder of the building will be covered uh with some uh panels which is a fiber cement panel with a textured finish to mimic stucco a stucco finish um there will be metal coping around the perimeter of the top of the building and the down spout scutters and roof access ladder will all be painted to match and all the windows will be anodized black window frames and a couple doors will be adorned with red awnings um Aluminum Awnings there's the um elevations of the of the convenience market and then also um an interior foot footprint of the uh convenience market layout um the exterior of building two will be constructed um with different shades of Stucco and several areas um tracks horizontal rain screen uh cladding and parts of it brick veneer uh vertical and horizontal metal sighting uh bronze anodized store front windows and doors uh decorative exterior lighting uh metal awnings and overhead supported canopy so there's quite a mix of of different materials and looks for this building um although no drawings have been submitted for the fueling canopy for the site um a condition of approval has been added to ensure that the canopy is constructed to architecturally match uh building number one the convenience market uh site access access to the site we be provided by two new commercial driveways uh one on um Frontage Road uh while the second access will be from arkway uh the frontage road driveway is being constructed at the furthest possible distance from the arkway miljo

um Frontage Road intersection where the off-ramps are uh this driveway will be Co coordinated to line up with the neighboring uh Trucking fa facility across the street uh which provides for a safer traffic movement as cars exit uh and enter out of the drive standard driveways uh the arcway driveway will be constructed as a right in and right out uh limited access driveway only for traffic safety reasons uh a small Center median depicted here on the plan will be required to be constructed on arcway to limit the access uh into that driveway um it's visually depicted here that the engineering department will be reviewing that to ensure that it's uh long enough to make sure that the traffic safety um movements uh actually the um the safe Traffic Safety is uh achieved uh for this driveway uh parking the project includes a paved off street parking facility uh which meets City standards includes 52 total stalls there's 51 um standard parking spaces and one loading space on site uh the site plan also indicates a bicycle parking area between the the two buildings uh to include space for three bikes which uh does slightly exceed the requirements of our code and all parking stalls on site meet the city standards which again is a 10 foot wide parking stalls for our standard spaces which is a little bit wider than most other communities around us here the site plan does indicate that site will contain approximately 29% Landscaping uh which exceeds greatly exceeds the city standard of about 15% um a conceptual uh conceptually the site plan does show some Landscaping here however a condition of approval has been added to the project that would uh require submitt of a more detailed landscape plan to ensure there's a lot of U enough Landscaping to buffer along arkway and

some of the housing that sits uh just north of that project um there's no lighting uh really shown on the plan either um but they will be they will have to provide lighting plans to the uh planning department and the Police Department police department will be checking the site for adequate lighting for safety reasons uh while planning department makes sure that the lighting stays on site and does not um produce glare onto neighboring properties especially the Residential Properties surrounding them there are two trash enclosures um on site uh one's located by the driveway off of Frontage Road near the convenience market and the other one is located near the other retail building um both enclosures will have have to be designed to architecturally be compatible with the buildings and they do have to have a roof structure um built onto them for um storm water requirements and um the signage there's some signage conceptually shown on the plans however like I said these will have to be submitted separately on on permits to make sure they comply with the city ripping um time permit standards other side amenities um include um along the um Western property line they they anticipate putting a 7ot masonary all across the entire Western property line they do have some air and water dispensers located next to the convenience market and uh they do have a potential for some outdoor uh patio area adjacent to building number two uh kind of up against arkway there they there might be a restaurant that wants some outdoor seating and they will have some electrical electric vehicle Chargers on the site um we did go through a pretty robust environmental on this Pro on this project we looked um took a very good look at the project and and also had a traffic analysis that went with it um we did hire a consultant to do all that work um the environmental didn't really um show anything on there that had any any concern uh for the city to be

worried about um the traffic analysis did show that the intersection at arkway and um get to that slide there intersection at arkway in Fon Avenue that currently exists is um currently operating at a level service that's below our standard um During certain times of the day so this project will certainly add to that um add to that uh level service decline so a condition of approval has been put into the project that the uh roundabout be installed at that location um that's our ultimate uh City's ultimate uh circulation plan for that area is to construct a roundabout similar to the one that's on this side of um the overpass that size so they would be taken out kind of that whole landscaped uh medium type over there along arcway and Folton and installing a roundabout um to control traffic a little better and keep traffic movement so installation of roundabout does actually uh alleviate the traffic um standards it does raise us back up to levels of service that are um acceptable in our in our general plan so the applicant would be required to build that roundabout concurrently with the project um it wouldn't be the project wouldn't be final till the roundabout is finished on there so that's uh kind of um the staff report uh we did meet with the applicant and the project Review Committee and and the conditions of approval um have shown up in the staff report where appropriate um so at this point uh Mr chairman I'll turn it back over to you and ask see if you guys have any questions any questions from anybody bought that land for the bus barn and then they also bought the second little pie piece there and then there was the third piece so is is this taking those two pieces or is there still going to be a vacant um space in there there's still going to be a vacant space in there so uh if you drive by the

site now there seems to be a lot like almost a chain link fence and a bunch of bushes along there that's the that's the site where the gas station and the convenience market and the retail building would go there's still going to be a space in between the rip and Christian busard and and the proposed project and then my other question for you was the uh The fton Arc traffic I thought we were gonna have to wait till the houses were built so yay it's going to come in before the houses yeah that's good uh can can you comment on the mitigation report here oh yeah sorry about that um so you guys did get in your packet about a 270 page uh environmental document hopefully you've all read thoroughly through that um so what you have in front of you is a couple items one is the mitigation monitoring and Reporting program so out of the uh environmental document there is some mitigation monitoring that has to occur obviously during construction there's dust and noise that occur so we have to make sure that those are meeting um the city standards for noise abatement and and dust and control so those are all in the mitigation monitoring as well as the uh um construction installation the roundabout being a mitigation measure so anything that was a mitigation measure in the in the environmental report um does get into the mitigation monitoring program that we monitor while the project is is being constructed and as typically now is storm water all handled on site yeah yes correct and then you do have um some pages that were also included with that mitigation monitoring it's the it's the pages that were different than the um the admin draft that was out sent out to you guys for review it's just the final copy of the um the mitigated negative declaration which does include a couple appendices which is just um um some of the documents that have been previously

filed like the uh notice of intent uh to adopt a negative declaration so all those are in the appendices that were in this new attachment here as well as um just comments to any letters that we got do you know the timing on the project I do not the applicant might be able to speak to that quick question since we're on seqa for uh Chief sour if you w mind would you weigh in on the ark road entrance is it a safe entrance or is there any concerns you have no no concerns very safe any other questions from the Commissioners okay that concludes our question uh question time with Ken thank you thank you uh do we have somebody here from the applicant for the project uh we need to make sure we open up public hearing on that I have to open up the public hearing the chairman will open up the public hearing and inform the audience that those wishing to speak on the item or to approach the podium and state their names and addresses the applicant testimony will go first followed by the proponent testimony including written testimony the opponent's testimony including written testimony the applicant May rebut testimony of opposition uh good evening my name is Bill Johnston I'm the architect for the project um I live in Stockton 1512 Rara Road in Stockton uh the applicant headed family emergency is not able to be here this evening so I can answer any questions we had a similar project uh several

years on this parcel Mr Johnson uh first off I'm very excited that you guys have 30% Landscaping yes on it which is nice as we see the residential you know across a very wide area but it's nice to screen it 30% is almost almost like a park um can you comment on what type of trees might be surrounding it if you know yet um and then my only other question is I notic that there's parking under over the uh storage area for the uh fuels I just wanted to know if that's common maybe I'm just not aware uh so so to the first issue to the Landscaping I'm an architect not a landscape architect and uh so not proficient there I have a a good friend that's a landscape architect that we'll bring in to do the project and he can work work with this on the tree pallet Plus what's the city standard requires um and the second item with the fuel tanks we worked with Circle K uh as the will be a Circle K franchise and they worked with us on the location of the fuel tanks and this is kind of their preferred location it's accessible but it's out of the main flow of traffic okay so it's a parking area though I'm assuming if vehicles are parked there not they're not able to fill those tanks they have signage that indicates I think hours that they would be uh anticipated to have the fuel tanks and fuel trucks in and so I they've addressed it in that that kind of fashion perfect thank you to have parking above the St the fuel storage okay that's kind I think that's kind of what Dave was getting

that that's kind of the Circle Cave model okay and how they've determined that it that it functions are the just curious are the the buildings pre-fabricated steel buildings no they're not they are not yeah they just had insulated panels but sounds like it's a different it it's going to be both will be kind of a typical stick frame build this may or may not be a question you can answer but when it comes to the Shell structure that's uh currently going to be unoccupied until you have clients or tenants uh what does that change with the level of service does it change the level of service adding more Vehicles when there's normal retail hours of I think it's three or four different potential locations of as far as the the required parking and has that all been Incorporated yes in that okay thank you little different parking standard for the convenience store versus the retail thank you and I'm just curious as to uh I mentioned storm water earlier so um C3 is that being handled um bies and underground perforated pipe how are you guys handling so the part of the reason that the we have the large landscape area around the perimeters is to give us some room for bios whes and then ultimately it will be uh retention tanks before it goes to the system thank you Bill all thank you proponent yes is there another

proponent or a proponent for this project that would like to speak if so state your name and address at the podium pres p is is there an opponent to this project if so come to the podium and state your name and your address please right up here at the podium you need to go there yeah that microphone up there thank you thank you very much Commissioners for giving me the opportunity to make a few remarks and basically to object to the project uh I am a resident your name and address please pardon your name oh GE George Condon and my residence is 1186 Willow Court up miljo a few blocks from that area thank you George go ahead and my con I I do object to the project uh one reason is the same as I understand it anyway the same services are available only a few blocks away at the Main Street exit it's small small retail gas station and so on so and that's basically a few blocks away and it seems to me it's Overkill of the of those safe S Services and furthermore that is a very quiet um safe residential area a lot of school kids walking by and so forth and um to me this would uh could have have the probability of changing uh significantly the quality of

life in the area because the conv convenience stores depending on their hours if they're open till midnight or into the we hours of the morning attract all kinds of uh uh customers and maybe non-customers you I'm sure you've seen that at the Main Street exit uh people just out looking for uh uh something to do and and maybe even cause trouble uh so I I'm very concerned that a project of this sort so near facilities that already exist one exit away would greatly change what is acquired uh res desirable residential area and uh you know could could threaten the quality of life for the residents of RI and who are there so I hope you'll give that uh serious consideration please thank you George appreciate your time the applicant has a chance to respond about it well I I think the best response is that it's going to be a well-managed uh operation that is aware of concerns of someone like George and it's not in intended to be something that uh is going to be a nuisance to the to the community but rather something that will provide an asset uh it it'll be closed later in the evening so that uh um it won't be a 24-hour operation so I think it's it comes to management as much as anything the actual gas

St open 247 so the gas station itself you you'll be able to use a cart at the pump but the actual convenience will be closed for a period of time you know what your proposed hours are uh Ken can address what what really is yeah so um basically uh with use permit any business that wants to be open between the hours of midnight and 5:00 a.m. need a use permit so one of the conditions of approval in here is that the communi market has to be closed down between those hours so whether they choose to stay open till midnight or close at 11: that' be up to the applicant one the condition that's in the staff report is the convenience market is closed between those midnight and 5 a.m. but the gas pumps would be accessible actually these are the same restrictions as U um as the gas station over here on Canal and jackone that came in as well yeah y same hours all right any other questions thank you for your time appreciate is there anyone else that has a comment would like to speak okay we'll close the public hearing and we'll leave this time for the Commissioners to discuss the item the other gas station that we approved over on um jacktone there because I remember that was a big discussion for that too there was some people that were very very concerned about that have we had and probably our police chief can address this too have we had any problems with that convenience store with the hours that it's open there's been no abnormal problems

for a gas station compared to the other ones okay abouts not that I'm aware of you know the distance nearest it's yeah just sideon yeah well the masonary wall be on the western the Western Property Line not so not the arkway will be landscaped and then the houses are kind of right across from arway wall it's across the street oh yeah correct that's 8ot masonry wall That's separating the uh vacant parcel it's it's maybe 200 yards yeah 200 yards to be closest house yeah I walk lot and Ken is a zoning on that empty parcel on milio uh just east of AR that's C3 that's uh yeah C2 same as the site yeah is the wall there was a masonry wall on the western side of the project that goes from one into the other my recollection is that the first 20 ft of it would be about a three foot corre is that still the plan to for yeah so um for Traffic Safety coming out of that driveway they'd have to make sure that's cut down to the three foot so they could see um there's not a requirement for masonary wall they just proposing to put a 7 foot masonary wall along that boundary I will say that's this it's always tough when we you have commercial proposal close to housing you know we deal with this a lot and and um unfortunately the zoning is such that that's what can be allowed there doesn't mean we have to put it there um however

what would go there and what would make sense to go there um I certainly would not want to build a house there because no one's going to want to live there and uh the last time we talked about this we had someone who suggested a park well I'm not going to have kids playing there since it's easy off freeway on freeway so I think a park is a horrible idea um um so I get I get where you're coming from but if it's done well and managed well um I think this is is a really good option for that area and and I and I understand that it's it's not always probably the best thing that people who live there want um so I always say when you buy a house look what's around you a question for you Ken if you know the answer to the ambient lighting for the gas station will that have a a downward Trend as the hours pass some say nine o'clock 10 o'clock or will that lighting remain consistent throughout the evening uh the lighting will remain consistent throughout the evening for the ambient Lighting on site just from from a safety standpoint obviously the police department wants to be able to drive by and see if there's any anything happening there um there is requirements that um they would have to Shield so there wouldn't be any direct glare onto the neighboring property so they would have to Shield them a lot of the new lights for parking lots are very well um shielded and focusing the light downward instead of outward um these days so they don't put the lights as High and um with the landscaping and shielding I think we could make sure that the the neighboring properties don't have any glare on them but there will be ambient Lighting in that area just to clarify just to clarify the the traffic study that they did they feel like the roundabout there is going to mitigate traffic pretty well because um I've had

enough experiences over there to where it seems like that entrance on arkway would be a problem of sorts um but if that roundabout is going to slow it down then so so when you're talking you're coming when you're heading north on Fon that that kind of that offramp onto arkway yeah so that would all get removed and and the roundabout would designed to incorporate all that so people come and would have to come into the roundabout exit out of the roundabout to go down arcway now is that going to be like the help me out here West RI and roundabout where there's actually stop signs no or is it going to be a yield roundabout it'll it'll be designed much like this one here the clock tower roundabout um where you've got roads that have different angles coming in and out of it arkway is essentially U planed to extend uh Westward past that where the canal just got underground at some point that's the ultimate plan there so having a roundabout there would facilitate that movement as well well um you just have a lot better Traffic Safety if you've sitting at if you've been sitting at that stop sign on arkway and traffic coming over that overpass is going pretty good clip um you don't know if they're turning to go down arcway or they're going straight I think we've had some pretty good near misses there um and then it just does it gets backed up during like typically it's when schools going into session or or after school hours when the parents are picking up kids so um the like I said the the circulation plan for the city called for a roundabout is the ultimate Improvement there it would keep traffic flowing a signal would stop traffic and potentially cause some um traffic issues backing up over the top of the back over the top of the overpass um so the roundabout we feel is the the best Improvement for that spot and that's why it was chosen um the applicant is like I said going to be putting that in um as part of the project and getting reimburse for some of that but that's the ultimate I think it would be the safest uh traffic movement there I can I

would concur living in the Meritage Homes there we we walk that a lot coming down the overpass or riding a bicycle down that and then having to cross cross there's cars that just fly around that corner on Arc and it can be pretty dangerous at times um so I didn't realize that it was um a part of the plan to put a roundabout there but I'm really glad to hear that I think that's going to add to safety there we'll just out of curiosity will the um uh anybody developing in the specific plan have to participate in the overall cost yeah so they we collect funding uh in the specific plan but also in our development fees normal development fees for that as well so um like that other vacant parcel along miljo there um when they pay their traffic fees would help um offset some of the cost for that too so they pay their they B they're basically paying their fair share however the applicants putting it in and waiting for some of that reimbursement would be would the uh like lenar that's currently developing in there are they having to pay those things concurrently or what what yeah so I mean every project that comes in a town pays a transportation fee so a chunk of that transportation fee does going to a pot for those improvements so they would you know get as as development happens to that area obviously get get some reimbursement thanks so that was one of the questions that I had regarding the traffic it's currently an losf and then with the roundabout becomes an level service C does that change the dynamic for arway and milgo does that does that raise the traffic rate there and then what's also the second question is how much of that traffic that's currently going to the gas station the Chevron the loves is going to be diverted to that gas station to actually alleviate traffic downtown as there I didn't see that really in the study or I don't even sure how you can incorporate it but I would imagine

there's going to be a SAT ation that moves towards that new gas station once it's opened yeah so in the traffic report there was um actually trip Generations that come off of that that gas station and the retail Center there so that should have been in the traffic report as far as uh alleviating some other traffic and other parts of town because they might be heading there they don't necessarily look at that aspect of it's difficult to kind of really quantify that um so they look at the tra the trips generated by coming to or from that gas station and um and then also so the the mostly the intersections and roadways around it um that operating at level service F obviously kind of even precludes that other parcel along Milo there from developing because they're just going to add to that level service being a failing level of service so the roundabout really needs to be put in um prior to anything going in over there um whether it's the gas station or or future development Ken is there going to be a city camera pointed in this direction um one one of the conditions of approval from the police department is to add a camera in that location so they will be working with the police department to uh appropriate locate a city one of the city cameras so living in that neighborhood I think Jeff's question prompted something with with me um living in the neighborhood when I go to get gas it'll be you know one of the existing stations over there loves or the others that are in the area as well and then if I'm heading Northbound on 99 there's the on wrap right there I'm wondering if this will generate a lot more traffic to the closer on-ramp to Northbound 99 which is a much shorter a little bit more hazardous on ramp as well has is is that a consideration has that been thought about it all or um like I said I don't know if they looked at how uh you know obviously some traffic will not be heading over to L's Flying Jay that if there's another option there for them to that I mean

obviously these when you get projectss like this that locate in and people kind of change their patterns of where they might fill up with gas um sometimes it's a little more convenient to fill up at a place like a convenience store or a gas station like this than to maybe go mix it up with the truck traffic over there by by the truck stops um as far as um adding to the on-ramp there and such is that kind of what you're after yeah that just my thought like I said they did they did in the traffic analysis there is trip Generations that come off that site they weren't terribly High um I don't recall they were terribly high they they didn't they didn't push the level of service um at the intersection of miljo um and Frontage Road and arkway and where the off ramps come together to a level service that was not acceptable so if that were the case they would have they would have been probably discussing with calr and trying to figure out if they need to signalize that intersection at this point but it didn't push those levels to that point okay good I'm glad it was looked at thank you and it is a yeah I have a question Ken um the installation of the roundabout is that done prior to the building of the structure or is that done after and if so how well and then my second question would be how long does the process of installing that roundabout take um I'm not sure maybe bill can answer the question of timing on that um as far as how long it would take but it will be a concurrent Improvement that has to happen they will not be uh getting a final on the gas station on that site that proposed site until the roundabouts complete um so but I don't know about how long it would take I don't know if Bill knows that yet or not they've got some proposals um just to kind of get cost associated with what it would take to put it in but I don't think the Design's been fully vetted out

as far as um the complete design of it and um how long it would take okay any other questions okay can I get a motion to approve this project Mr chairman if I could um as part of the motion could you U make sure we include the final um mitigated NE negative declaration and the um mitigation monitoring reporting program to make that part of adoption of the the inial study yep so the final initial study of mitigated negative declaration and the mitigation monitoring and Reporting program should be part of should be included in part of the motion okay so a motion to approve the project including the final initial study of the mitigated negative declaration plan for the arkway gas station and Retail project I I will make a motion to approve the SRB Properties LLC conditional use permit uh up 2357 B based on the findings and subject to the conditions in the staff report um and also to include the um final uh declaration and monitoring for the M mitigated report I know that's not all the exact words but I know Michael's capable of typing them all we'll make sure that gets clarified I'll second that a roll call vote David Collins yes Steven berver yes George Salan yes Deborah vanessen yes Jeff fa yes motion passes 5 Z okay our final part of the public hearing is to go over the uh RightWay Bandit on 923 South Acacia

Avenue thank you Mr chairman um fellow Commissioners uh actually I think the uh attachment you guys might have had in your packet didn't look like this one I I put it on your desk but I think what Ed up coming out this is a vacation I so back uh um this last year July you actually approved a project on ACAA Avenue um for a small project down there part of that project we identified some area that was extra right away for the city of rien and proposed to abandon that so the applicant did finally come forward with an abandonment application um and that's what you're seeing uh in front of you kind of on the screen a little sideways there um just to kind of talk you through it the uh the red area is what we're proposing to abandon that's actual RightWay that the city owns but we're not going to be using it this uh when they actually make all their final improvements if you've driven down there you know like AAA Avenue actually curves um so they will be putting in curb Gutter and sidewalk and um to match the other side and the provide the appropriate rideway there and that was extra rideway that we didn't need so we did did go through and send out a referral to all the agencies that might have Utilities in that area uh uh none of the utility companies came back with any concerns for abandoning that area they didn't have any utilities there that uh would be affected um so we looked at the general plan it does comply with the general plan it's consistent with the general plan so we would be asking the commission to make that consistency finding and then we would forward your recommendation to the city council to formally abandon that property so be happy to answer any questions it is public hearing so I don't know if anybody wants to comment on that part of it but uh turn it back over to you Mr chairman thank you director any

questions from the commission regarding this abandonment vacation okay uh opening up for discussion no discussion okay open up the public hearing open up the public okay public hearing is open oh that's true it is public hearing is there anyone who is a proponent to this project is there anyone who's is in opposition to this project okay the public hearing is closed and we will have a discussion amongst the Commissioners regarding this project questions for Ken I'll make a motion okay please get a roll call though David Collins Stephen verver George Salan Deborah Van Essen Jeff Fu yes motion passes 5- Z okay any reports k um just really briefly we I we are anticipating next month having our U housing element come before the Planning Commission so we will have the consultant come in and do a presentation of the housing element that we will be um hopefully adopting here shortly so the commission would obviously hear a presentation uh ask questions of our consultant about the housing element um

and then make a recommendation to city council to adopt it um so we're still trying to make sure that gets nailed down for next month but that's uh what we have on the agenda so far that's it yeah you don't want a big fat document with like three days to go through it yeah sure we can get you out a copy of [Laughter] that yeah certainly we'll get try to get that out as soon as possible for you guys the super Bevo I've got a lot of questions on why is it stagnant is there any any change in that uh there's not I know when they built that uh that building they they um I think the applicant um got a loan to do the shell of the building and then had to they went back for some financing so they had a lapse in there and I think they're they're finally getting the inside built out but it's taking a little bit of time so I get asked the same question quite a bit I don't know but um it's supposed to be I've seen the plans for it it's supposed to be pretty nice uh inside they've got like an area for wine tasting and such too so it should be a pretty upscale um retail facility not not not a typical liquor store like you know good question I'd been asked the same thing hey any other questions for Ken any other comments okay this meeting is adjourned you e