Planning Board - Regular Meeting

See some headlights. Yeah, sometimes people know a lot of people. So this thing about the Kuga data campus, are they submitting something for the February meeting? They are. So I'm assuming that's for February.

Okay. my contacts. I'm thinking that we do a Judy do committee ready to myself. I don't think it's appropriate for us to have the same council as the town board has for their defense against terror. Um talking to God wants to be that counsel. Uh I don't think he wants touch see what he has to say and you want to be you want to be involved in that project review committee welcome as vice chair.

Yeah I getting involved behind the scenes stuff. Yeah. Yeah that's fine with me. Okay. Find out the spirits as I can about it. Yeah. Well, I see 6:30, but we're we'll wait another minute or two for John to see truck.

This is Daniel. This is your first meeting at planning board. Yep. So, to everybody met Nathaniel? I've never done them before. Hello. I'm Daniel. new planner for analyzing take a long time right to that's great which is super exciting you got to start yes I agree 12 14 weeks before Daniel you want to give us a little bit of your background

I am a new start here last week uh been a planner for a couple years now I'm coming from Kayuka County where I was a planner for two years and uh yeah excited to work here and uh help out with the planning So, so do you live in Kyuka County? Uh, yeah. I live up in Auburn. Oh, okay. Yeah, it's pretty nearby. Too bad. Two, three, four, five, six. So, that'd be a quorum anyway. All right. Why don't we get started? It's 6:31. Call to order. Tom Butler here. Sandy Conlin here. John Duthy here. Alelli

here. Christine Hos here, John, sorry, Freddy Vano here, and DH here. If you guys don't speak into the microphone, it doesn't go any long. Let's um Sean's not here yet. Let's induct uh Freddy for tonight as a voting member since uh Danielle is not here. What about for John? Sean Labra. Oh, you going to uh we'll we'll kind of wait and and see what happens.

Um we are going to take project C, the 18 818 Verizon Lane off of the agenda for tonight and put it on the February agenda. and we'll go ahead and have um the people for 163 Drake Road please come up and talk to us about your project. Welcome.

I'm Carlo. This is my husband George. We are selling our home at 163 Drake Road uh through the Hummers. Um and we simply want to do a lot adjustment um so that we own our head row as we are currently residing at 71 Drake Road. So the line adjustment will just move over to 71 Drake Road so that we

word any questions for the Rush Lows. And there were a few things on the um short environmental assessment that we should update. Um 3C should show 51.61 total acres for the for the project or owned or controlled by the applicant. Uh, number four, it looks like, excuse me, there's some uh rural residential, rural, non-aggriculture, potentially agriculture because they've got a hay field and maybe forest because they've got a hedro there. And number four, uh, number nine should be marked yes, that's always a confusing one. Just a note that it's it's really non-applicable. No construction activity. And same thing for 10 and 11 that it's it's not applicable board. Any other questions or observations on this? So we do have a draft board resolution and um you can see in the first whereas it talks about um doing the um subdivision of the tax parcel into two parcels A and B. Um I think we need to add on under the conditions that there will be a consolidation as shown on the uh survey map that the um parcel B is to

be consolidated into tax parcel 37.1-1-15.23 23. Anything else anybody wants to add? Do I hear a a movement for this resolution? So moved. Second. Tom Butler. Yes. Sam, yes. Uh Alley, yes. Christine H. Yes. Freddy Banana. Yes. Dean Shay, yes.

So, they can come in. Kelly, tomorrow. Yeah. I'll I'll give a shot and let you know anything. Thank you. Thank you. It'll probably be the afternoon tomorrow. Okay. Great. Thank you. Thank you.

Okay. Okay, our next agenda item is minor subdivision at 374 Holden Road. Nolan, are you here? Come on up. Welcome. You want to tell us about your project? Um, I was in here I think October. We subdivided it off of the agricultural. I just kind of dragged my feet. We were going to knock an acre out for another building lot. So, here I am. So,

board. Any questions about this? Pretty straightforward. So on the A statement, we need to put in the town, the tax map number and the address for Willlet Dair. Pass this down if you would that information there. Um, on the short environmental assessment, we should probably put the tax map number on there in the project location. And under, excuse me, number five, um should probably also check residential suburban.

I don't know. Would you count that as suburban out there? Well, you got homes. Um, Al, do you know what the deal is on the tax parcel? Do they when do they get assigned a new tax parcel number when the when the split goes through? Okay. So, the assessor's office will

Yeah, they usually don't. They they start they try to do them beforehand and it just got to be a mess. So, they wait until it's filed and then they'll they'll give you a new tax parcel. Okay. The only other thing is is part of this in do you have an egg exemption on any of this? I don't know. Will it only on theirs? But not on what what we're talking about here is not there's not an egg exemption. Okay. Because you'd have to get a new map if you did. But okay. Board. Any questions?

So, what do we have to do, Dean? Open it up for a public uh comment next week. Next. So, we scheduled a public hearing for next meeting. Okay. We'll see you in February. All right. What is the date? 23rd. February 23rd. Great. Thanks. Okay. Thank you.

Yeah. board. I'm I'm assuming that we will, but yeah. Yeah. So, board members, um, we're looking at an increased load of work between potentially Tara Wolf and then starting in probably mid to late summer, we'll be looking at um zoning revision stuff coming out of the committee. So, um, in the past we have had two meetings in a month. We haven't done that for at least a year, maybe two years.

Yeah, a couple. It's been a couple years.

Um, so I would like to move us back to two meetings probably starting in March. Two meetings per month. Does anybody have an issue with that? So Dean, would one meeting be just for the data center and then the second meeting would be typical business is the way is that the way you going to try and work it? That's what I think that we will do and we'll have to kind of see how things go with with data center once they once they apply and we get their stuff in. But uh and when we start receiving things from the review committee um but I think it's important for us not to you know hold up the people's business for

for these kinds of things. Um I think if you have a crowd that's related to data center and mixing it with the typical you know crowd that we have for the monthly work may not be a good mix. I think that would be well it makes the crowd wait. Yeah that's what I think. And then uh for for one thing um which isn't really fair to them because we've got three or four things we got to look at. Um so I think it just makes sense for us to um move through our normal business and and try to uh work on the data center as well.

So are you thinking uh the second Monday and the fourth Monday? That's what we used to do. Yeah. So, we'll have to look at obviously all of the notifications accordingly, all of our timing notifications and all of our timing requirements. Yeah, it'd be great if it could be on the same week that I do maybe the zoning so it doesn't take a third week just for all intents and purposes because I have the other meetings. So, when do when do you do zoning? Uh, we do we do zoning the second Wednesday of the month. Yes. So if we did the planning board that Monday that would take up another whole week of yeah second and fourth that makes sense.

Um in the past when um we were going to two meetings if um there was not agenda items I mean we didn't hold a meeting just to hold a meeting. Correct. We would we would cancel the meeting. Yeah. Absolutely. If there's nothing if there's no business before us we're not going to meet.

Okay. Can I make another maybe I'm I don't mean hey get the cart before the horse here but I mentioned this to dean on the related to the data center. I I I made a recommendation that maybe we should break the the data center review into various topics. So you know we're going to look at storm water, we're going to look at wetlands. We're going to look at you know taxes. We're going to look at water usage. and maybe we should prioritize some of those and and and do them. In other words, the first meeting might be whatever we say it's going to be whatever storm water and wetlands and then the second meeting is going to be um whatever you know um employment and traffic. The third meeting is going to be water usage, whatever. But anyways, maybe we should take those break it down into the individual topics and then just be detailed at each meeting and that way because it's easy to go back, you know, drift all over the board. I'm guilty of that as well. You know, we're we're talking about one thing, we go to something else. Let's let's put to bed the traffic. Let's put to bed storm water or wetlands. and and that way also if we have an agenda um I think it's it's good for the public because there may be somebody that that's concerned about let's say noise they don't want to attend every meeting until we get to the noise one possibly maybe if we say the noise is going to be meeting number three so they know okay the third meeting we're going to come to the third meeting or somebody may be concerned about um whatever um drainage or pollution to Cuga lake. Well, that's going to be done in meeting, too. So, maybe we need to get together with the applicant and the board or dean and just kind of prioritize those and maybe assemble those and maybe do two or three a meeting. What do you guys think about

that? Bad, good, fine. But there may be crossover because we might start on one topic and then realize like, hey, did we discuss this? And you know, we have to go backwards a little bit sometimes. Well, and they're often resubmitting document documentation and details to us. So, there's going to be some mixup. But I I like the idea of, you know, saying these are the things we're going to talk about, maybe re making readjustments as, you know, each meeting transpires so that if we didn't finish traffic in one meeting, we can talk about traffic the next. Or if they say, "Oh, well, it's going to be a month before we can come back with a new traffic plan," then we can we can make those adjustments,

right? and and and you know there's some things that I'm I'm personally maybe not but I'm anticipating we might want an independent review like we had a a traffic uh study done for Danny Mart. We're probably going to want a independent study on the noise I would guess possibly and maybe even traffic during construction. I mean I don't know how many employees are going to be there and what that impact is. We'll find out as we talk to the applicant, but maybe we should like prioritize the ones that that we think we might need additional research on or comment. What do you think? Well, why don't you generate that list and

put the topics and then we can say, okay, these are the one these are the order we should board members. Okay. All right. I'll do that. Yeah,

that'd be great. So, did everybody see this submission of request to the planning department? Um so so typically when applicants come in kind of sounding uh board you know trying to see how they should proceed and um get additional guidance. We have a project review committee meeting with them. So that would include Sean from MRB Group who is our consultant in the planning department would obviously include Nathaniel and myself and I think I want Tom there as well as the the vice chair. Um, and um, I'll talk to Guy about representation because we're going to want to have a attorney representation for the board here. Um, and so I think that I need to talk to Guy first, see what he has to say about representation. and we need to lock that down and then I think that we can schedule something with them. It obviously has to be relatively soon because we want them to be as prepared as possible for the February meeting.

I mean I I look through that submission that site plan application. I don't know if anybody else had a chance to look through the the one back in September. Yeah. I mean it's pretty thick but it's it's not adequate at all. There's a lot of stuff missing in there. It's very sketchy. Yeah, it's all in the wetland stuff. You know, there's, you know, buildings and dimensions and sizes and are we look, are we looking at this through there's two phases. Are we going to be approving both phases or just the first phase? You know, there's my question there's a lot of question is phase one. Is this segmentation?

Yeah, I don't know. A lot of questions we we're going to have here. Well, we're going to be looking, I believe, at the entire parcel's development in terms of things like storm water, what have you. Um, so you say both phases we're going to be looking at then. Well, at least for because their their original application is just phase one.

Mhm. The other thing that we need to decide as as a group too is we've been invited down to the old plant and so we're going to want to coordinate that at some point, but I don't think it's appropriate to do it yet. You know, I think we want to start to get into the project and understand it better so when we go down there, we have a a good idea of what we're looking for and looking at. and Dean if it helps at all. Um they are being required to submit a a new application based on Yes. So the others

so the original one is is not is going to be superseded or rescended or from what I understand they'll have a full clean plan based on oh they are the zoning board determination if right I believe that is correct. I believe they will also have updated materials. So they will likely look different than what was initially submitted for site plan review. Okay. So that way it's a clean across the board. Okay,

that's good. That's good. Then we don't have to track changes. So, we're going to want to set up that project review committee meeting after talk with Guy to um have that happen fairly quickly so that they can respond for the February 23rd meeting. Even though that's a pretty generic presentation at that point. Okay. Anybody have any other things to bring up before we look to adjourn?

Does Joe or Judy have any? Yeah, you guys want to give a report? What's going on, Joe?

First off, I want to remind you guys of when you guys had two meetings a month, you often got creep in which I want my project to happen a little quicker. Can we schedule my thing on the second meeting and stuff? So, I think you guys ought to come up with a policy of if you're going to let people move their project to that second meeting and what the criteria would be because otherwise you're going to get a lot of people who are going to try and we saw this before and I know some of you remember this. Can I squeeze mine into the next meeting? I don't want to wait a full month. So, I I recommend that you do a policy uh so that's clear. Um the town board has hired Megan to do all terrible wolf stuff. So Guy Guy will comment a little bit, but she's taken care of all of it. Uh has up until this point dealt with the ZBA and stuff and for continuity sake and since she

So she's done the board and the ZBA. She's doing anything connected with ter. So she's doing all the foil requests. She did the ZBA and my understanding is going to continue on with this part of the project because she has all the background already. Is will she be reviewing our meetings with with Tara Wolf or will she be actually here or what's you have a I don't know whether she's going to come down whether she do it online which she's done some meetings online. You know you could have her up on the screen talking to you. I think it all depends on what's needed for that particular meeting.

Okay. So we it is up to it is up to us. If we feel we need some legal advice on a meeting, we can ask that she attend that meeting or be be available via Zoom or something. Okay, good. Who is this now, Joe? This is Megan. This is the uh lawyer from Harter Crest that we hired to deal with the Terow Wolf issue directly. Okay.

And has been all along. She's, you know, she's still working on it. So, um, in terms of updates, um, I want to thank you all for informally responding to mine and Dean's request as to how to deal with the chair and the vice chair. I know you guys missed your December meeting and missed your opportunity. And I'm glad we were able to do that smoothly and in in between meetings. And so, congratulations Dean and Tom. You got reappointed at our last meeting. Good job, Tom. I think Dean this year. All right.

And Al and Freddy have been reappointed and the town board has set up a new committee to interview John and Amy. And I don't know when that's going to happen. I assume they'll contact you guys. And I think Tom and uh Dean and John and John are going to be on it as is Judy and not Judy. Um Ruth Ruth and uh Lori. Lori. So other than that, the last two meetings have just been the general, you know, end of year stuff, beginning of the year stuff. I don't know. Do you guys have any questions? How's the highway barn coming? It looks great. Have you been out there? Are you on schedule with that? CMU is about done.

Um I The building looks like a building now. It doesn't have sides or a roof, but it's starting to. Um it's reasonably on time. I don't know how exactly, but I haven't heard of any real problems on it other than it's really cold. It sounded like it was within like 2 weeks. Yeah, the usual. Yeah, things moved back and forth a little bit. The weather has not been great for them and I'm sure today has not helped. Understatement. And and when's the completion date scheduled? Hopefully. I don't have that off the top of my head. Okay. Are they staying within budget?

Um mostly. They've had a few uh changes, but uh nothing uh hugely substantial. Most of it's been within the range that Ruth can approve on her own. It's it's a fixed price contract with change orders. It's not a cost plus. And yeah, the big the big deal was the foundation had to get changed when they started drilling their holes. They discovered that the new holes were different than the old holes they drilled and so they had to do some adjustments on that. That was the big cost uh change. Then the rest of it just been minor changes additions that are, you know, not that big a deal.

So I heard from Ruth that the interviews for for planning board are already set up for next year on the calendar or this this coming fall on the calendar. So, good job. It won't be forgotten. And maybe you guys want to pick your chair in November. Yeah. Because who knows what'll happen to December. Yeah. To not repeat this year because I I know that's that's not ideal. I think it worked out fine anyway, but let's try to not repeat our mistakes.

Anything else? Anybody? No. Thanks, Joel. Thank you. Thank you. Judy, you have anything for us? No. We hear a motion to adjourn. So moved. Second. Okay, we're out of here. Thank you everybody.