Planning and Zoning Commission - Regular Meeting

I pledge algiance to the flag of the United States of America and to the for it stands one nation under God indivisibley and justice for all. First thing I would like to do is introduce our new uh commissioner, Charles Bchini Jr. Welcome. [Applause] Gerald, can you please take roll call?

Fryover here. Bright. Yes. Ortini here. Tal. Yes. Next, we'll have the approval of the regular meeting minutes of September 2nd, 2025. There's not any corrections or addition. I will ask for a motion to approve the minutes and a second. I move to approve the minutes from September 2nd. It's a motion. Is there a second? I second. Motion and a second.

Cheryl, will you take the vote? Tao? Yes. Ry Hoverver, yes. Um, Bright, you were absent and Borchini wasn't here yet. So, that's it.

Next, we'll have public participation. There's no limit to the number of speakers, although public comments will be held to an overall time of 30 minutes. Speakers have a time limit of three minutes per person, may only speak once, and may not seed time to another commenter. Please remember that the commission cannot respond directly to public comments. Is there anyone who wishes to speak in the public comment period? Seeing none, we'll move on. Next item four, we'll have public hearings. First public hearing. Resolution number 11, series 2025, a conditional use permit, presented by Jason Armstrong, interim director of community economic development, Cortez, city planner. Jason,

good evening, commission. Give me a second here to get set up. I do not see that coming up. Can you guys see my presentation on your screens? No. All right. Great. Okay. Uh so this evening we bring before you a conditional use permit for a metal carport in the front setback of property located at 1540 Arrowhead Lane. Uh, Patricia Manuso is requesting a conditional use permit to construct the metal carport over her driveway, which will property has commercial zoning and the site is bound on all sides by commercial zone properties all having a primary residential use. This application will also require a special exception or miny de deviation be applied to the condition use permit for the purpose of addressing the carport roof which must be constructed in such a manner it appear as part of the original construction of the principal structure per section 3.0642DI of the land use code. Um as you'll see in the presentation I've provided a graphic of the uh standards development standards. Um you can also see that the one that needs to be addressed uh the front setback is requires the cup. I provided you with uh the code describes the accessory carport and the need for the conditional use permit. I've also provided you um with

some conditional use permit conditions and some decision-making criteria. I'm also providing you um the section 5.012 012 of land use code which speaks to the um special exception minor deviation that can be applied to this application. Um general discussion uh the city right away extends approximately 3 feet from the back of the sidewalk and the applicant has indicated they will construct the carport to eliminate this conflict. Um, this project has considerations for the required vision clearance triangle created at the intersection of the driveway and the street. Um, the carport is opensighted to the height of 7.3 ft of glare clearance as designed. Um, I noted that a gas line utility easement may be required and the applicant reached out to Atmas and uh they indicated that there was no conflict there. um provided you with uh some pictures from the applicant of where the carport will be and what it will be constructed of. Um we did get some agency comments. Um the uh the rideway uh that public works uh indicated that's being addressed by the applicant. And then uh Amis Energy indicated there was no need for an easement for a gas line. So uh the alternatives for you guys tonight, the commission can recommend that the council approve the conditional use permit for a carport in the front setback on property located at 1540 Arrowhead Lane in the commercial zone as submitted by Patricia Manuso. Uh the commission can recommend denial

of the application for the conditional use permit and site development plan and state its reasons. The commission can ask for more information and continue hearing to a date certain or it can table the application or the commission can recommend that council approve the conditional use permit and state any conditions it feels would be necessary to ensure compliance with the land use code. Uh staff recommends uh alternative 4 approval of the conditional use permit uh through planning and zoning resolution number 11 series 2025 few conditions. Um the first one is all requirements of utility providers, city departments, seed dot and affected districts must be satisfied. And the second is uh the appropriate construction drawings or reports for the project must be approved by the building official and a building permit obtained prior to any construction on the site. Uh with that um that ends my presentation to you guys on this. Um the applicant is here if you have any questions for her. Are there any questions for staff before we move on? Questions? Would the applicant like to make a presentation or to discuss this? Could you please go to the podium over there? Okay. Okay. Thank you. Um, yes. I was hoping for this carport because I want this to be my final house and, um, this would help me to not shovel so

much snow at 70. And um I've had knee surgery in the summer. Um one time I went in my car it was 108 and I had a heat stroke at 17. So that would help my everyday quality of life. Um, I I want to put it where it is because I have had homeless people come up Hartman draw um and try my back gate and around the front of the house. So, where it is where I'm proposing it, I can if I hear a noise, I can get out up and look out my bedroom window and see under that roof and see the car if anybody's messing around. Um, what else? I don't know. And I also have macular degeneration, so I would love that carport to be close to my walkway up to the house. And um gosh, that's all I can think of except to apologize that I didn't know I needed a permit, but my my neighbor told me and then that's how we got it rolling.

The commission have any questions for the Thank you. Thank you. Is there anyone else who'd like to speak to this item? Seeing none, it's back to the commission. The staff has a recommended motion there before you, but uh is there any discussion first?

I just maybe for Jason, all of the issues you had have been resolved, correct? Yes, sir. No more questions, Charlie. And according to the plan, it's going to be metal, correct? Okay. Any other questions or discussion?

The chair is looking for a motion. Well, let's all now race to it, huh? Um, all right. I move that the planning and zoning commission to approve resolution number 11 series 2025. A resolution recommending that city council approve the conditional use permit for a carport on property located at 1540 Arrowhead Lane in the commercial Z C zone. as submitted by Patricia Patricia Manuso through PNZ resolution number 11 series 2025 with the following conditions. All requirements of utility providers, city departments, C dot and affected districts must be satisfied as outlined in adopted city codes and other regulatory documents. Specifically, all public improvements shall comply with the minimum requirement of the 2009 city of Cortez construction design standards and specifications. And also, the appropriate construction drawings and report for the project must be approved by the building official and building permit obtained prior to any construction on site.

There's a motion on the floor. Is there a second? A second. It's a motion and a second. Any other discussion? Cheryl, could you call the question? Fry Hoverver. Yes. Ta. Yes. Orchini. I And I didn't hear who seconded. I did. You did. Okay. Thank you,

Cheryl. You didn't ask for my vote. Bright. Yes. Okay. Next item. Resolution number nine series 2025ation of Proposition 123 by Nancy Dazd Doll.

Good evening and welcome Charles. The this is a request for code revision and I'm going to go over a little bit more background maybe in the staff report because I'm realizing this might be pretty new to Charles. Charles, wave your hands if I'm boring you or you don't know or or you have questions or um I'm going into too much detail, but Proposition 123 was adopted by the electoral electorate um a couple years ago, I think 2023, maybe 2022, which is a a proposition that includ It's administered through the Colorado Department of Local Affairs or DOA as we call it. Um, and it allowed communities to either opt into the requirements or not opt in. The city of Cortez opted in and Proposition 123 opt in means that the city committed to developing, encouraging, trying to get developed affordable housing in our community, a certain percent. And I'm not sure I have the details here. Um, so the city opted into that. Um, last year the state adopted or this year actually new requirements for those communities that opted in to Proposition 123 which says that we need to put in place a guaranteed expedited approval process for affordable projects. Um, it's required that we get that adopted by January 1st of 2027. Um, did I say it must guarantee approval

or denial within 90 days of a complete submittal to the city of an affordable project? Go over some of the more details as we go on. Um the the state however has added some incentives to that to get early adoption from communities so that if we get these amendments adopted by the end of this year, December 31st, 2025, um the city will be eligible for a $50,000 grant from Dola, no match required. And there's broad uses for that grant. All of which the city has plenty of reason to um want to speed this adoption process through. Um so we're pushing it forward in front of you. Uh just for the record, the city already has a fairly fast process. There's just nothing in the code right now that guarantees that fast process. And um we I did check the the most recent review of an affordable project which was housing solutions for the southwest. I think they had a sixplex [Music] um forplex. Um anyway, some town home units. Um it was approved in 53 days from complete submitt through planning commission and city council. Um, however, to make sure that we're eligible for the additional grant fundings and to make and not knowing how future staff members might process applications or how busy the city would get, um, we've prepared for you some code amendments that would guarantee and be compliant with the state process.

I've got some revisions in front of you that I dropped off tonight because as you'll see with the document titled memorandum fasttrack courtesy review, we got comments back from the state this morning uh on whether or not the process would comply with all their requirements. I guess the the the good news is um it says required revisions for compliance. no required revisions identified. Um they said that the draft policy we have in front of you does meet all statutory requirements, but they do have a couple of changes that I'm going to go over as I go over the process. The the memo that was sitting in front of you printed has some red lines in it. um if you were to decide to recommend those red lines, we believe we would be fully compliant with the state's process or requirements. So anyway, the idea here is that we would actually add a new section to the code 3.07 which would be entitled incentives. And the idea here is it's an incentive. There's more than just the fast track that would apply to only affordable housing projects that meet the code requirements. We'll go over um just to help understand the reasoning here. We kind of thought that the idea of having this separate section with incentives would allow you in the future maybe to include other types of development that also might be eligible for the incentives. So for example, if you found if you decided that commercial development that created a certain number of jobs, you wanted to do a fasttrack process for that, you could

add that into this section. So anyway, that's why we thought it might be easiest or it might be a good idea to do an incentive section. Um, so it goes over the incentives that are available and in the and the way we've drafted it, it's only available to affordable housing projects. Uh, and here it does say that like 307.2 two that we would not include any incentives that don't comply with the code. So, in other words, they have to meet the requirements and uh any other development would, but there's a few things that would allow them to get somewhat preferential treatment, I guess. So, um, based on state requirements, they have to say that you can decline the incentives. You're not forced to go through a faster process if you're affordable developer. The first suggestion we have from the state is under 3.07.3 107.3 B, which is it's it previously we said affordable housing developers are permitted a one-time extension request for up to 90 additional days. And then we added some language add agency review outside the control of the city cortez or similar situations. Additional extensions may be granted. It seems like it's permissive. You could grant as many

extensions as you wanted. Um, and the idea here is that the reason why they're asking for incentives is that what happens when you have a tight timeline like this, if the project isn't fully compliant, if there's a problem with it to comply with that 90 90day deadline, it says approve or deny. So, it comes up with a recommendation for denial. if if they weren't ready at at the end of 90 days. So that's why extensions are important here and often wanted by the developer. Um all right, so to earn the incentives and then go over what they are. That's the most important part here. There's a couple of definitions here on the levels and amounts of affordable housing. The first one we have there it's it's a option one says at least 80% of the gross floor area the proposed development shall be residential uses. Um the reason to say that is for example if someone had a commercial all right let's go with one say family dollar came in they wanted they to to speed through the processing they were going to add two affordable units up above um you want to make sure that it's not they're not getting the incentive when really it's not an afford affordable project. It's really an afterthought for the development. So that's why that provision's in there. Um where was I? Um the other one is

basically the definitions of what's an affordable development. So whether if it's for sale, they need to be affordable to houses earning no more than 100% of the area median income by household size while spending not more than 30% of their income on housing expenses. Um and then if they're rental units, the rental rate must be affordable to households earning no more than 60% of the area medium income for the county. um again not more than 30% of their income. The next restriction is one that we've had in our code which is the sales price and rental rate limits shall be binding upon the units for a period of at least 20 years. the state is recommending we delete that and their reasoning is that it, you know, there might be a development that needs a or is proposing a 15-year limit on how long the units are affordable and the city might think that's a good idea and it's compliant with statute. So, they are recommending that we eliminate that, but again, it's it's up to you. They're saying we don't have to, but they're recommending it. So, think that through. Um, it then goes on, the draft goes on through some other restrictions. And then there's another way to qualify, which is if you're a liac development or otherwise got funding for affordable housing, um, you're sort of an automatic in. And then the important part is under 3.075 which are the incentives that would be

awarded which number one of course would be the expedited review and processing with the n 90day limits. Um, number two, we decided to add a little bit more um, carrots in here, which is if the project includes no more than 16 dwelling units, and that's a number we're looking for direction on, um, it could it could be approved at an administrative level. Right now, the code limits that to four unit development. So, four units can go administratively. This would bump it up with an affordable housing development up to 16 units. Um, I think if that feels right to you, there are some good reasons to allow affordable housing, more of an administrative review. uh in part because uh those of you that were here were any of you here when the housing solutions for the southwest came through. So, it was a four-unit development, fully compliant with the code. Really, there was no reason why anyone why you could say no, no legal reason. It met all the provisions of the code, but it's up in front of the public. You're notifying the neighbors and a few of them will show up and say, "Well, we don't want affordable housing in our neighborhood or an affordable project in our neighborhood." even though they may very well qualify it for it given some of these income limits. Um so it to some degree it seems not not quite honest to say hey come on in public tell us what you think about this development when really the answer is pretty much going to be it's approved. So bumping up that limit um

makes some sense but it's up to you. certainly not. It's maybe one of the things the state might recommend, but it's not required. So, think that one through before you vote. Um, we've got the 90 days in there. And then the third incentive is um the the the the next incentive is um what's already in our code, which is um a density bonus. um for up to 20% for affordable projects. So anyway, this new incentive section sort of brings all that nicely into one section and um staff at this point is recommending that you review these revisions, listen to any public comment, although I don't see any public here. Um, and give us your feedback if if it looks good to you. Um, we have a possible recommendation there and a revised exhibit A to the resolution that includes the changes the state recommended. I can take those back out or make any other changes you see appropriate after discussion here tonight. Does any member of the commission have a question for staff?

Not here. Come on. So Nancy, I I don't have a question on the changes that you've made, but while I was perusing through um I know how to find the median income for the county, but not everyone that we deal with on a affordable housing level may may know how to do that. And when you figure I guess the annual income is 63,000 and so 60% of that is 30 37,800 and that is an income of $18.90 an hour on based on what the IRS would consider a work year. Um, is there a way we can can put something in there that shows a formula or a place to find this information? Because I I'm sure you get a lot of questions or people or applications or applicants who may not understand or know that part of it.

I think that's a great idea. We could make a reference in the definition to where to find that. I don't want to certainly don't want to put it in because it changes every year. Absolutely.

Um so I think we could add that. I do think however that anyone proposing an affordable project is going to know where to find those and of course staff would help um find those. Jason are has if you anyone else wants to see the numbers we have the chart well it's not coming up but we could pull up that chart so that you could see it but Richard just gave a great review. It is based on household size. So for example the numbers Richard was just going over are probably for a one person household and then the numbers go up if you have more than one person in your household. That's all I have. Any other questions from the commission?

Yes. Um, for that unit dwelling, you said it's currently four. Yes. For an admin review.

Um, I honestly would be comfortable leaving it at four. Um, I understand the controversy of like making it public or known to the neighborhoods around there, but as somebody who lives in town myself, a homeowner, I would also be concerned as well. And I would like to know that information before um somebody builds a 16 dwelling unit next to my home. Um, I think four is reasonable and understandable. Um, I think 16 is kind of a party at that point.

That's that's what I would

any is is there a way to restrict the uh the density whether like my fellow uh colleague is talking about the the number four. Can we increase that like in the central business district and limit it to a certain area or does it have to be for the whole city? That's a creative way to look at it. You could say right now I think it references which zones anyway. Well, that's for the density

because I I'd feel comfortable having a high density in the, you know, on the main highway on in the business district, but not definitely not in a residential neighborhood. I wouldn't want a giant complex. Well, it's they're going to have to meet the density restrictions that everyone else meets, but they get a a bump of 20%. the number the 16 unit development. It would have to meet the density restrictions in the zone. It's just whether or not it comes in front of you or stops with city staff. Do you see what I mean?

I I definitely want to build I I'd like to have, you know, different standards for, you know, the main highway as opposed to the residential areas. That's what I That's my opinion. Yeah. But just to clarify the these edits do not deal with density. That's a zoning issue and we're not proposing to amend the zoning code. All this number is is defining at what level the review can be administrative only as opposed to having to go to planning commission and city council. So, and so the idea being

right now it's four. If it's four or less, it doesn't come before you.

If it's if it's if if you set the number higher, 16 was what Nancy had inserted, but that there's no hard and fast rule to that. You you may decide again uh four is appropriate or you might decide eight or six or 20. So, it's Uh obviously the the the larger number of units potentially the more public interest and uh need for public participation in the approval process. So uh certainly you do would probably be advised to put some limit on it. Uh, but whether that number is four or something higher than that is certainly what what I think Nancy is asking for your input on.

Any other comments or questions from the commission?

So So basically anything under 16 would be fasttracked and would have a much quicker um review process. Well, anything under 16 would probably be faster than 90 days because it would stop at the staff level. Anything over 16 would still have to meet the 90day limit, but it has to go through planning commission and city council. So, it's a little bit more of a struggle to meet that 90 days. And it's more likely it'll hit pretty close to 90 days. It's a nice incentive honestly for developers. They get pretty excited and we had one in today saying, "Whoa, I'm going to do it this way so I don't have to go to a public meeting." Um, just because a lot of them have been through some pretty tough public meetings. Um,

well, I my I want to see projects completed. I don't want to see a developer come and, you know, give a pipe dream of what he's going to what he says he's going to do and then, you know, a quarter of the project is completed and, you know, we're dealing with vacant land should have been developed properly. Any other comments, questions? We'll move to the public hearing. This is a public hearing, so I'll open the public hearing. Any member of the public wish to speak on this item. Seeing none, I'll close it. And back to the commission. Uh we have a resolution before us and staff is suggesting some changes to that. Uh the chair will be looking for a motion and of course it's your prerogative whether to make any amendments to the resolution or adopt the resolution at all. The chair is looking for a motion. And just to maybe help you out a little bit in the motion, if if you want to include as part of the recommendation for approval some or all of the amendments that Nancy has put before you, uh, the red line amendments. ments then you can say with the amendments suggested by staff uh or with the amendments suggested by

staff except for and then identify which amendment you don't want to be part of the motion for approval. Uh, and certainly the the the the two changes that the state recommended that Nancy included would be two of them that you want to consider. And then also, it sounds like whether you want to stick with four or go to some other number. Uh, 16 was suggested by staff, but that that's certainly whoever's making the motion may have a different opinion. So, if if you want to include a different number, then by all means, make sure that's stated in the motion.

And if I can help you out, from what I heard from two people, so tell me whether you agree with this. Um, I'll have to play with the wording a little bit, but under 2A, which is the definition of affordable housing for sale, where it references the area median income for Monizuma County. I'll add a phrase that says as determined by Dola and um Chaffa. Yeah. Um, so the Colorado Housing Authority.

So I'll I'll add that to both A and B definitions. And then the other one I don't know whether you've decided or not on. We could do on the expedited um review under A1. We could say if the project is located in the C commercial or CBD central business district and includes no more than 16 dwelling units, a final review, etc. So that would exclude it from the residential districts and neighborhood business. I don't know what you guys think about neighborhood business. We could add that in or not. Thank you, Nancy. So, we're looking for a motion. Somebody can craft some language to incorporate in that.

I think I don't know if I'm if I would if this would suffice, but uh help me out here. Okay. Um, I make a motion that the planning zoning commission approve resolution number 9, series 2025, a resolution recommending the council approve the proposed revision to the land use code as stated in the resolution with the amendment suggested by staff with the exception of 3.07.5A1 of no more than four dwelling unit. We have a motion. Is there a second? I second it.

There's a motion and a second. Discussion on the motion. And just to be clear, the we're going to pass the motion that strikes out number three, the sales price and rental rate limits in subsection two binding. Yes. Yes. Upon the unit for a period of at least 20 years that will be deleted. Yes. Okay. Any other questions, comments for call the question? None. Call the question.

Tal. Yes. Ryhover. Yes. Orchini. Hi, Bright. Yes.

Thanks everybody. Thank you. Thank you. And we're going to have this in front of the city council on the 28th. 28th. Any public listening listening to this will be uh before the council on the 28th. Uh, number five on the agenda, there's unfinished business. There's no unfinished business. Number six, there's no new business on the agenda. Number seven, other items of business, a draft storm water master plan presented by the interim public works and general service director Casey Simpson. Welcome, Casey. Thanks for having me.

Good evening, Commission. Casey Simpson here, first time attendee, longtime listener, whatever they say. Um, I've got uh Ty Copenhafer here with uh Jones Deill Engineering. We have our storm water master plan to present to you tonight. Um, he's got a computer and an HDMI cable and we're hoping that it uh hooks up and gives you some visuals for that. Um, I think the the In short, they have prioritized or his his firm has prioritized a list of projects throughout the city that will um benefit residents and businesses both with, you know, smaller weather events and certainly with uh large critical weather events. um storm water infrastructure um as I understand it has not really been um targeted or improved in probably 20 to 30 years uh significantly. And so the city's looking at what can and should be done next 10 to 20 years. And that's what this master plan focuses on. Um, I'll let Ty present and then I'll sit right here and we can answer questions as they come up after the presentation. Sound good? Does this Yeah, this one works. All right, great. Well, thank you commissioners and thank you Casey for the introduction. Uh, my name is Ty Copenhafer. I'm the office manager here in Cortez for Jones and the Mill Engineering. Um, we're an engineering firm. We run about 200 engineers across the western states. primarily in rural communities. Um, it's a good good niche for us. We like working with those

clients. It's where uh I grew up in Manis, so I love being here and being able to help on these projects. Um, Casey provided a a good introduction. This is kind of the the first stab at improving storm water infrastructure throughout the whole city. um the the project that we um took on it had some uh pretty pointed objectives for this first path. Um so the first one was to compile a database of your existing infrastructure. Um a lot of that information you guys already had um available in your GIS system for us. Um the next objective was to evaluate all the infrastructure you have in the city um for compliance with your new criteria in the land use code. Um and that includes hydrarology and hydraulics of all those components. Um and also any anything that drains through the city or into the city um is a concern that needs to be addressed in this master plan. Um, I talked about this a little bit, but uh, when we look at those, we identify deficiencies and where we need to improve and hone that down and, uh, concepts. Um, they're preliminary engineering. They're usually around a 30% design. So, all the projects that you'll see on some of these maps today, um, they do still have to be taken through final design, through coordination with land owners to get all the way to the construction process. Um, so this whole report is is really a good planning document. It's good for budgeting, laying out where your priorities are um and making decisions on how to improve infrastructure in the city. Um, another objective of this was uh for us to facilitate facilitate input from city staff and from the public. So part of this was creating this GIS website um that's a public facing item for public

works to use to approach the public with and for you guys to access and quickly get the information you need but not all the the boring engineering behind all of it. um which if you want to talk about I'd love to talk about it but most people don't care too much um with this I'll go through it a little bit more but um we prioritize the projects based on impacts to the area around it anticipated impacts um so you'll see some of that as you come through this um I'll jump over here to um your existing infrastructure so a lot of this information was provided um in the city's GIS system. I'll zoom in here for a second just on this intersection of um Empire and 145. Um so you can see there there's quite a bit of infrastructure going on. There's underground pipe networks. There's storm inlets. Um there's coververts. Um a lot of what's not shown here is roadside ditches, swailes, things like that. Um but all this infrastructure goes into a storm water model. Um and it looks at each individual pipe and the slope on the pipe. um and does it have enough capacity for these flows that we're expecting to see based on the design criteria. Um a good example of this and I'll zoom in again and just use that Empire area. Um so looking at city infrastructure, you can kind of see there's there's two big water sheds within the city. Um there's kind of we called it the Hartman Canyon, but it drains a little more than Hartman Canyon. um to the north of town and then to the south of town. The majority of the city drains to Mckelmo Canyon. Um this is a a really big benefit for the city of Cortez. Most communities are built like Durango on a on a river system or something where major flood conveyance has to go right through the middle of town. Um but luckily Cortez there's kind of a line through Monizuma

Avenue where it splits the city in half and everything drains away from the city. So, you're not seeing you still have major flood areas, but you're not seeing the huge drainage areas that a lot of other communities see. Um, so this map here kind of shows you the connectivity throughout the city. So, we took your existing infrastructure and we connected it based on those surface drainage features, ditches, things like that. Um, make sure I'm zooming in here on Empire. Um, so it tracks the flow and anywhere where it over tops or the pipe is sircharged and it's coming out and going to run into the street, it's flagged as a deficiency and something that needs to be improved. Um, we took those and put them into a project list. Um, so this map is our project list. We've separated them by area. There's I'll zoom in here in a minute, but there's these red dashed lines that group the projects based on area and cost. Um so, for example, when you zoom in on Empire, um there's some pipes here along the road that are undersized for the current design storms, and those were all grouped into a project assuming that they should be completed geographically as well as based on cost. Um trying to think what else would be important for you to know about this.

May I ask a question? Are you going to prioritize the different projects? Yes, sir. Like and so they could be incorporated in maybe an annual capital budget or

Yes, sir. Yep. That's a Let me go there. I think that's where I'm at. Anyway, um so we put together we're This is just a draft GIS map. We're still working on some kinks here, but we put together a project summary table. Um, so based on that project map, you'll see um there's numbers associated project 3-2 7-1 and those are tied to maps on your existing infrastructure, so everything's uniform. This project summary table is where we've done that ranking. Um, so you'll see there's several columns here. I don't know if I can zoom in super well. Can you guys see that? Okay. On your screen, All right, thank you. Um, so the project number aligns with the maps and then each one has a name based on what street it's on or what area it's on. Um, and then it's if it's in a FEMA flood zone, something that's regulated by FEMA, it's classified as a major flood project. Um, and if it's just minor infrastructure throughout the city, not in a FEMA flood zone, um, it's a minor project. Um, and those two also have different design criteria. Um, with this table, we really tried to to make it a tool for planning for public works. Um, so this deficiency description, it's telling you what the current size is and what the issue is. And then project description is what improvement needs to be done to fix it. So, there's going to be areas when you look at here that there's maybe a 15-inch covert that needs to be an 18inch cover. and maybe that's one that the city chooses not to prioritize right now because it's not that unders sized. Um so we tried to provide that to you as your benefit. Um we also did a project ranking one through four. So one is a high priority project. It's one that directly impacts homes or infrastructure. Um two is one that might impact a road but not necessarily someone's personal dwelling. Um three is getting down there pretty

far. and four. I think the only one that's four is non-critical infrastructure. Um the example would be the Carpenter Trail through that Hartman draw area. Um there's a covert there that's undersized. The risk of it over topping, you might have to put in some new sidewalk, but it's not going to affect anyone's personal property or anyone's lives. Um so we've tried to provide a ranking there on what's important as well as showing you what the deficiency is. Um so you can make decisions moving forward. Um, we also cost estimated all these projects and put those into a summary table. Um, and we're in the process of working through that planning effort right now.

Thank you. Is there any comments from the commission questions? When was when was the last time the uh the system was overhauled? To my understanding, never. Okay. Um, another challenge, and I don't know, this probably isn't my place to speak to it, but the funding is also a challenge.

Yes. So, um, this will, I think at some point before the end of the year, go in front of council as a master plan to establish a baseline. Um, because we don't have a current storm water master plan. And certainly um it's important to recognize for the community um and for you folks specifically would be that the the funding to um complete these projects in a timely manner would completely exhaust the entire street improvement fund budget in its entirety um without any improvement to streets specifically. So, um it's certainly a significant concern and one that um we're diligently working to find solutions to and for be kind of like eating an elephant about bite at a time.

That's a good analogy. Yes. The meat would probably go bad before you

got to the end. Do we have photography of like when it's kind of a worst case situation where somebody goes out there and when it's really coming down or when there's a lot of volume so we can actually see like a photograph of some of these problem areas that you have highlighted here. I I might personally on my cell phone have um pictures of, you know, Maine and Market during one of these events because that's one example of a storm drain that um doesn't function or isn't adequately sized or designed. Um I don't know that there is a a photo cache of the of the overflows. I think that the benefit to the engineering work is that they can actually just model it and know without the photos what it will look like. But yeah, I mean certainly we get correspondence from residents frequently when we have major rain events like detailing how it's overflowing into their yard or basement or things of that nature. It's like Bob said, we can't do everything at once. And if we have a feeling of, you know, what's uh you know, what's a bad situation, it might help us to understand whether either video or pictures of some of the areas because like you said, luckily we don't have a river. I mean, for good or for bad, we don't have a river flowing through town. So I mean that is one benefit that you know we're not you know as at as at risk as other communities like Dolores Manis Durango where flooding you know it is it could be a life and death situation

often. Thank God we uh like I said for better for worse don't have that river. So, I mean, I think you make a good point, though. It could be a good and perhaps fun public outreach project to try to collect community photos from these rain events. Certainly,

but but we want to help the people in the community to deal with uh I mean, flooding is a very difficult, very dangerous, very uh tough problem to solve. And uh where does all the water go? And we have a pretty flat community here. So you know are there pump stations? Are there you know are there other solutions than ba than you know just the basic infrastructure that we can maybe employ? Um are there sensors in certain areas that can detect if there's you know um higher flow or I mean is there a way to divert the water? But I guess that's what this whole master plan is about. And uh it's important for our community and you know we use the water. Water is our most valuable resource and we need to protect it and we need to we need to know where it goes. We need to protect our community from the flooding. So thank you. I'll just include real quick this this map. Um all these yellow dots are major outfalls. Um, so everything drains to a yellow dot one way or another. Um, a lot of it's through through city infrastructure to get there. Um, but I thought that might be a helpful thing to point out there.

Yes, sir. Is this available to the public via the city's website? Um, not yet. We're still in the draft phase. Um, part of our public outreach is this meeting. Um, and then, uh, Casey's team is going to do some public outreach on their end as well. Um, but the plan is to get this ready um to be public facing and it's pretty close. Just needs some cleanup items and I think it'd be handy for the public to be able to see this.

Yes, sir. Yep. Yeah. And we tried to do our best to simplify things and and uh point you to the information that's important um as simply as possible. So, if there's any questions that come up um we can supply Casey with the report, the the full documentation and he can supply it to you. feel free to coordinate with Casey any questions you have or comments or um you can work with me as well and we'll figure it out.

I think the large just to kind of simplify the the the greatest impacts that um the public would see would likely be private land owners that have a drainage on or near their property where construction of the ly sized um storm drain covert, etc. would impact some aspect of that property. Maybe they've got a driveway or a parking lot or something that has to be, you know, ripped up or business closed for two weeks to install, you know, the the pipe of a new pipe or something of that nature. So that's we would hope that the the public we would hope that the public would be in favor of installing adequate drainage to to deal with storm water and that we would we would work to minimize the impact on the homeowner or private business should they be affected by the placement. And certainly there are businesses or homes that have been placed in areas that are at risk of flooding and the solution to that flooding is replacement of the the infrastructure to do so. Yeah.

Any other comments or questions? Thank you.

Thank you. Next item 7B, administrative approvals, presented by interim director Jason. Uh yes, Commission. Um so at each meeting, I will present to you the administrative decisions that we've made since the previous meeting. Um between August 1st and September 30th, we approved two minor subdivisions. I provided those application packets and all the documentation including my planner notes um letters to the applicants with those approvals kind of outlining any uh conditions that were necessary for approval. Um and with that I'll just uh see if you guys have any additional questions but you do not need to make any decisions about these tonight.

Thank you Jason. Uh see building permits

in the packet. Okay. I will take a motion to adjourn the meeting. Second. Second the motion. I I need to mo I'm just asking for the motion. I will take a motion. I will I motion to adjourn the meeting. Okay. Do I have a second? Uh second. Okay. A motion and a second. Sorry about that. Question. Are we good? Okay. Ta. Yes. Forini. Hi. Ryver. Yes. Bright. Yes. Okie doie.