Alamo Rma - Regular Meeting

Call meeting to order.

J. Asel called the meeting to order at 3:01P.M. Members present: J. Asel, L. Miller, E. Chan, S. de Leon, and T. Wendorf.

Minutes from February 26, 2025

A motion was presented by L. Miller for approval of the meeting minutes, seconded by E. Chan, motion was voted on as follows: J. Asel, L. Miller, S. de Leon, T. Wendorf and E. Chan all voting "Aye". The motion was approved.

Monthly Financials

- Monthly financial statements for November of 2025 to include the following: Balance Sheet Statement of Revenues, Expenses, and Changes in Net Assets Schedule of Budgetary Compliance Fund Balance Sheet

Projected work for this month

Preliminary schematic submittal 4/27/26 Continued refinement of roadway alternatives Continued utility coordination - Planning for upcoming public meeting to present the project to all stakeholders

Projected work for this month

Beginning ENV work Beginning planning for Public Meeting Continued Utility Coordination - Continued addressing of all comments received for the (30%) design submittal

Previous Month's Progress

UPRR coordination continued FSP Grant Application was submitted on 2/6

Projected work for this month

Conceptual design is continued with a May 2026 submittal date likely

Previous Month's Progress

- Survey and SUE data ahs been collected - Geotechnical pavement cores have been collected - Preliminary Pavement Design has been completed - Coordination with UPRR initiated - Preliminary traffic projections completed

Projected work for this month

- Field coordination meeting with UPRR representatives - 30% Schematic design submittal

Previous Month's Progress

- Survey work is complete

Projected work for this month

- Right of Entry letters have gone out to property owners - Utility Coordination continues - Bridge Conceptual design advancing - April 3rd 30% Submittal

Previous Month's Progress

- RFQ Issued on 1/15/2026

Projected work for this month

- SOQ's submittals received on 2/20/26 - Staff will score with anticipated shortlist to be presented at 3/26/26 Board Meeting

Discussion and appropriate action regarding acceptance of the FY 2025 Annual Financial and Compliance Report prepared by Garza Gonzalez & Associates, CPAs. V. Mojica and R. Galindo. presented.

Background: This item requests approval of the Annual Financial and Compliance Report of Alamo RMA for the Fiscal Year Ended September 30, 2025, as presented by the independent auditing Firm, Garza Gonzalez & Associates, CPA's. The Independent Auditor is expressing 'unmodified', or 'clean opinions' on the Financial Statements and on Compliance for Each Major Federal Program. Garza Gonzalez & Associates will be providing a brief presentation on the Audit to the Board. A motion was presented by L. Miller for Acceptance of the FY 2025 Annual Financial and Compliance Report prepared by Garza Gonzalez & Associates seconded by S. de Leon which motion was voted as follows: J. Asel, S. de Leon, L. Miller, E. Chan and T. Wendorf all voting "Aye". The motion was approved.

Discussion and appropriate action regarding approval of the submission of the Annual Compliance Report for FY 2025 in accordance with requirements set forth in 43TAC§26.65:

Background: This item requests approval of the submission of the Alamo RMA's Compliance Report for the fiscal year 2025 to the Texas Department of Transportation (TxDOT). The Compliance Report certifies that the Alamo RMA has completed all necessary reporting requirements under Subchapter G (Reports and Audits) of the Texas Administrative Code, which the Bexar County Auditors have confirmed that the Alamo RMA remains in compliance. A motion was presented by L. Miller for Approval of the submission of the Annual Compliance Report for FY 2025 in accordance with requirements set forth in 43TAC§26.65 seconded by E. Chan which motion was voted as follows: J. Asel, S. de Leon, L. Miller, E. Chan, and T. Wendorf all voting "Aye". The motion was approved.

Discussion and appropriate action on the selection of the Financial Advisory Service Provider, and authorize the Executive Director to negotiate and execute an agreement with the selected Financial Advisors F. Khalil presented.

On October 24, 2025, a Request for Proposals (RFP) for Financial Advisory Services for the Alamo RMA was released. The submission deadline was November 7, 2025. A total of four Financial Advisory firms submitted proposals: - PFM Financial Advisors, LLC - Tijerina Financial Consulting - Estrada Hinojosa & Co., Inc. - Hilltop Securities, Inc Staff from the Auditor's Office and the Finance Department evaluated proposals submitted in response to RFP #1215 for Financial Advisory Services. Based on this evaluation, staff recommended selecting PFM Financial Advisors, LLC as the primary Financial Advisor, with Tijerina Financial Consulting as co-advisors, who were the top two scores of the evaluation. The previous agreement with PFM Financial Advisors and Tijerina Financial Consulting expired on October 31, 2025. Staff is also requesting the Executive Director have authorization from the Board to negotiate and execute the agreement. Item was deferred for a future Alamo RMA Board of Directors Meeting.

Discussion and appropriate action regarding approval of a contract amendment between the Alamo RMA and Pape-Dawson Engineers for the Alamo Ranch Parkway Project

Background: On January 15, 2025 the Alamo Regional Mobility Authority issued a Request for Qualifications for Professional Engineering Services for the Alamo Ranch Parkway Project. Statements of Qualifications were due February 21, 2025. On March 20, 2025 the Board of Directors directed staff to negotiate with Pape-Dawson Engineers to provide the requested services. The scope of work includes the preparation of Schematic and Environmental Services related to the Alamo Ranch Parkway Project. Staff is requesting an amendment to the original agreement to reallocate funds for services that were determined to be unnecessary to services that will be required to complete preliminary schematic design. Additional services added as part of this amendment will include additional survey work, additional environmental studies and additional roadway design work. There was no overall cost increase associated with this amendment. A motion was presented by L. Miller for approval of a contract amendment between the Alamo RMA and Pape-Dawson Engineers for the Alamo Ranch Parkway Project seconded by E. Chan which motion was voted as follows: J. Asel, S. de Leon, L. Miller, E. Chan and T. Wendorf all voting “Aye”. The motion was approved.

Discussion and appropriate action regarding approval of a shortlist of firms to be considered for design services for the South Texas Parkway project. R. Fountain presented.

Background: On January 15, 2026, ARMA issued a Request for Qualifications for Professional Engineering Services for the Alamo Ranch Parkway Expansion Project. Statements of Qualifications (SOQs) were due February 20th. Twelve SOQs were received for the South Texas Parkway Project. Staff reviewed and scored each SOQ based on criteria previously presented to the Board. Two firms were disqualified for failure to meet RFQ requirements. Additional information regarding team composition and technical scores are included. Submitting Firms were: 1. Poznecki-Camarillo 2. HDR 3. LTRA 4. WSP 5. Atkins-Realis 6. LJA 7. Jacobs 8. BGE 9. Consor 10. HNTB 11. DCCM 12. CEA Upon approval, staff will establish interview criteria and coordinate with the selected firms on a time and date for their interview. A motion was presented by E. Chan to interview the following firms: 1. Pznecki-Camarillo 2. HDR 3. LTRA 4. WSP 5. Atkins-Realis seconded by S. de Leon which motion was voted as follows: J. Asel, S. de Leon, L. Miller, E. Chan +*-and T. Wendorf all voting “Aye”. The motion was approved.

Citizens’ Communications

Jack Finger signed up to speak.

Announcements

There were no announcements.

Section 551.071. Consultation with Attorney - Consultation with and advice from legal counsel concerning pending/contemplated litigation, settlement offers and negotiations, ongoing disputes and potential disputes, pending procurements, project development negotiations, and other legal issues.

Section 551.072. Deliberation Regarding Real Property - Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way.

Section 551.074. Personnel Matters - Deliberation concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel.

Adjournment.

There being no further action for the Board, J. Asel adjourned the meeting at 4:14 p.m.