City Council - Regular Meeting

When called to order the 05/12/2026 Port Orchard City Council, regular business meeting. Why don't we join me in the pledge of allegiance? I pledge allegiance to the flag of The United States Of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. And we have a published agenda this evening. Can I intertation oh, Jay?

Mayor Pro Tem, I move to approve the agenda as presented.

Second.

Okay. I have a motion to approve by Jay and a second by Heidi. Discussion? Councilmember Dedmon.

I know we keep doing this, but I wanted to bring forth one of the meeting minutes to business items because it's something I tried to get done offline, but I don't know if I got it done offline.

Okay. So am I hearing a friendly amendment to remove that before we make a passage of the agenda?

Exactly.

Okay. So we have a friendly amendment. Do I hear a second?

I'll second that.

I have a second for Scott. Any discussion on the amendment? Pulling of the meeting minutes from the consent agenda, I assume, and putting them on a business item. Hearing no discussion, we approve the amendment first. All those in favor, please say aye. Aye. All those opposed, nay. And the amendment passes. Councilmember Rosapevi.

So mayor pro tema, I'd like to amend my initial to approve the sorry, to approve the agenda as amended.

Second.

So I haven't I don't know that we needed that since I used that as an amendment, but we get the whole gist that we've made that change, and we're gonna move forward with the amended agenda for this evening. Any discussion on that?

Yes,

Councilman So we're gonna move Consent item C now becomes business item G.

Thank you.

Hearing no discussion, approval of the amended agenda for this evening. All those in favor, please say aye.

Aye. All those

opposed, nay. And the ayes have it. We have a published agenda. Thank you. Up next on our agenda this evening is a public hearing on the McCormick Village development agreement.

I want to take staff report before I open it? Perfect. Director Bond, I believe this is you.

Yes. Good evening, counsel and mayor pro tem. I've put together a last minute PowerPoint presentation to go over the terms of this development agreement. And I passed out copies on the dais for each of you. And I'm going to walk you through what is proposed in this development agreement.

So the city has received a development agreement application from McCormick Communities LLC, and it deals with McCormick Village, which is the area between McCormick Village Drive, Yarrow, Old Clifton Road, and Figley Road. So first of all, what is a development agreement? A development agreement is a voluntary contract between a local jurisdiction and a person who owns or controls property within the jurisdiction detailing the obligations of both parties and specifying the standards and condition that will govern development of the property. And although agreements are voluntary, are binding for the parties and their successors after they have been made. In our municipal code, POMC 20.26 is adopted locally and has further restrictions on what can and can't be included in development agreements as well as the process for approving development agreements.

And so there are a specific list of code sections that can be altered through a development agreement NPOMC 20.26. So the McCormick Village area is governed by a sub area plan that was adopted in December 2021. And back at that time when the city was beginning to see development again in McCormick after the acquisition of all of the old entitlements by McCormick Communities LLC, the City Council at that time was really insistent on seeing the commercial village portion of McCormick North go forward. And so that was something that was in a master plan from years ago but wasn't ever entitled. And so there was no assurance that it would be constructed.

It was just something that was part of a plan for a future phase of entitlement. The city talked to McCormick Communities about this and they agreed to put forward a plan for how that could possibly happen and to provide this commercial area. They proposed a middle housing development coupled with about 20,000 square feet of commercial retail type space. And that sub area plan was adopted along with development regulations governing development within this area. When we wrote the plan McCormick hadn't done their final engineering of the Platte.

And so when they went into engineering they started noticing little things about the code that we had adopted that didn't allow them to do what they had set out to do. And so this agreement really aims to fix a couple of those minor design issues that they are having. So Section 14 of the proposed agreement deals with design flexibility and it generally covers lot coverage, parking, porch setbacks, facade variation, siding material and detached garages on nonstandard lots. And I'm going to walk you through what each of these is real quick with some visuals to help you understand and help the public understand what's being done. So the first design departure deals with lot coverage.

In our R3 zone which is the majority of this site we have an 80% lot coverage standard meaning that 80% of the site can be covered with hard surfaces that isn't landscaping. McCormick has realized that there is room between each of their detached alley loaded garages for some additional parking. But in some cases that is pushing their lot coverage above this 80% threshold. And so to address that they're proposing to make pervious hard surfaces so that the infiltration of the site remains the same but they're able to use that additional space. In most cases this is only a few percent above the 80% threshold.

But this first provision will give them flexibility with regard to that standard to provide some additional parking for their residents because our minimum parking standards are they're now governed by state law but they are sometimes lower than maybe what the market demands. And so after they started renting these they realized they probably need to squeeze in some additional parking where they can. Another standard that they're seeking a deviation from is the minimum parking stall dimension. And again in Port Orchard Municipal Code section 20.12415 there are minimum parking stall dimensions. And so this area between these detached garages is actually a little bit less than our minimum parking stall dimension.

I think it's within a foot either way. And so this section of the development agreement would provide them with some relief to that standard. For porches, our code allows in the R3 District for the front porch to encroach up to three feet to the front property line whereas the occupied portion of the interior of the house has to be set back at least five feet. And so they have some lots that are on curves where maybe one corner of the front porch encroaches a little bit more than three feet. And so the plans that they have developed for use throughout this subdivision, in some cases they just don't quite fit without this little one foot additional allowance.

And so they're seeking to reduce that minimum front porch setback from three to two feet. The front wall of the house would remain at a five foot setback. Another standard in our code that was adopted at the time requires facade variation. And it states that you have to have a minimum of two additional alternative design elements to be considered a facade variation. And so this is a picture of a couple of the homes that have been built out there within the last two years.

And you'll see that every other house has a gable or a hip roof on top. And then they're using different color schemes and siding materials to help create that variation. What you see here is only one variation in the housing design. And the thing that's unique about this development is they're mixing four plexes and six plexes throughout the development which does provide additional architectural variety but it isn't single family variety. And so they're asking for that standard to be reduced from having two additional design elements to create variation to making it just a single different design elevation understanding that paint isn't something that creates that variation but they're providing these very distinctive paint colors.

Next is siding material. And back in the '70s and '80s T-one 111 siding was something that was used pretty frequently and it was very inexpensive for developers. It didn't it wasn't very durable. And as a result a lot of cities have had prohibitions on the use of T-one 111 siding. Since then you now have cement fiber T-one 111 look alikes.

And so I I think what McCormick is actually using in these houses is a cement fiber siding. But there's some confusion in the code about whether we're talking about plywood siding or plywood siding that is a single sheet that has grooves that looks like T111. And so I think this is something that probably isn't even needed in the agreement but it's just providing additional clarity to say yes you can provide this type of siding without having masonry at the bottom of the house and on the lower section of the house where you might have like a brick or a stone facade. And these houses that have been built already through this interpretation show what this type of siding looks like in the board and batten application. And so this is just memorializing it in code to say yes, this is in fact allowed and council is endorsing it.

And then finally there are some detached garage standards in the development agreement and in the Overlay District. And we have alleys and what are called Woonerf Streets or shared streets throughout the development. And we adopted code language that said that all garages had to be accessed from alleys. There are a few there's only one I believe in their first phase but there's a few more in later phases of these non standard lots where they had room to squeeze in a lot but actually the garage has to enter. It doesn't have access to an alley so they would either have to not have a garage or get some relief from the city.

And so in the example clouded here in red, Lot 43, that is a side entry garage on the back of a house in this area where they were able to put in an additional unit. And so we're just saying that on a non standard lot you can have an alley accessing something other or a garage accessing something other than an alley.

And

so for there to be an agreement between the city and a developer, there does have to be consideration to the city. And so what McCormick has proposed and which I believe Dennis reported on at Utility Committee tonight is that McCormick has agreed to help expedite the Parrish Creek augmentation station. And so they're going to furnish designs for this augmentation station which will go from there's a green dot on Parcel One-six, that's our reservoir. And so we've got to get water from that reservoir over to the creek in the blue line. McCormick is going to design that station and will come forward later with an amendment to their water agreement to actually get credit for building that in the future.

But for now they're going to put the bill for the design as consideration for us giving them relief to some of these design standards. So that is the end of my presentation on the development agreement. And the recommendation tonight is for the City Council to hold a public hearing on the development agreement and then it is on the agenda later this evening as a business item.

Excellent. Thank you, director Bond.

I can I just add to you We for talked tonight with the utility committee? So the city is starting the initial process for

the Paris Street Paris Creek augmentation.

We are doing the concept to see where the alignment needs to be the survey of the property. And then if we have an agreement with the property owners, procurement of the needed easement. And then McCormick would do the remainder of the design.

Thank you. I

believe we probably have one person on the line that wants to test it.

I'm sure there are. So with that, I'm going to go ahead and open up this public hearing around the McCormick Village development agreement. If there's anyone who would like to address city council in this public hearing, you may approach the microphone or raise your hand feature if you're on Zoom. Are you expecting him?

Well the applicant is online but he has not raised his hand so maybe he feels like it's been satisfactorily presented.

I think he did for a second, and I did unmute them. So I believe he can speak at this time.

Mister Krabbe, would you like to address counsel?

Sure. Good evening, counsel. My name is Greg Krabbe. I'm I represent McCormick Woods in their entitlement. And, I mean, this is a good deal for us. It it it you know, there was no way for us to anticipate all of the subtleties of this type of community. So these minor adjustments to the village, community plan is very helpful, and we're happy to help the city out with the, with the, Parish Creek augmentation project.

Perfect. Thank you, mister Krabbe. Anyone else wishing to address city council may raise their use the raise their hand feature. Hearing none, I will go ahead and close this public hearing. I'll remind City Council we will have the opportunity to discuss this in business items. Thank you. Next up is citizen comment period. If you have something you'd like to address with city council outside of what was in the public hearing, go ahead and use the raise your hand feature. And seeing none, I'll go ahead and move forward and close the first citizen comment period. Thank you.

Next up in our agenda is to consent the amended consent agenda.

Mister mayor pro tem, I make a motion to approve the amended consent agenda.

Second.

I have a motion from Councilmember Diener. I'm gonna give a second to Councilmember Fenton on the amended consent agenda. Any discussion? Hearing none, I'll call for the question. All those in favor, please say aye.

Aye.

All those opposed, nay. The ayes have it. Thank you. And we move into we have no presentations. Business item. First up is an adoption on an ordinance amending Port Orchard and Municipal Code to establish an administrative approval process for final plats, update bonding provisions, and make related amendments. Director Bond, I believe this is you.

Yes. Thank you. The City Council has asked to consider the adoption of amendments to the POMC to establish an administrative approval process for final plats and updated related bonding provisions. The proposed changes align local procedures with state law, streamlining subdivision processing, removing duplicative public hearings that occur after preliminary plat conditions have been satisfied. Under our current code, final plats are processed as a Type IV decision requiring public notice and an additional public hearing.

The structure mirrors the preliminary plat process even though preliminary plats already undergo a full public hearing before the hearing examiner. By the time a final plat is submitted, all conditions of preliminary plat approval have been addressed through the construction and a land serving activity permit review. State law treats final plats as a ministerial action. As a result, the second public hearing provides no additional public benefit and adds unnecessary time and uncertainty to the end of the subdivision process. In early twenty twenty six, staff presented an analysis of these issues to both the Planning Commission and the City's Land Use Committee.

Both bodies supported the development of an administrative pathway for final plat approval. During drafting, staff also identified the need to update the bonding provisions in POMC 20.98 to ensure consistency with the administrative process. The proposed ordinance clarifies when bonding may be accepted and which improvements are eligible and the procedures for reviewing and approving bonds. The draft ordinance was reviewed by the city attorney and transmitted to the State Department of Commerce for the required sixty day review. Commerce also approved an expedited review.

A SEPA determination of non significance was issued and no appeals were filed. A properly noticed public hearing was held before the Planning Commission and there's a typo in the staff report. This was on 05/05/2026, just last week. No public testimony was provided. The commission deliberated on the proposed amendments and unanimously recommended approval. The staff recommendation is that the city council adopt an ordinance amending the POMC to establish an administrative final plat approval process and update bonding provisions consistent with state law and current development review practices.

Thank you, director Bond. Council member Chenieri.

Yeah. Mister mayor pro temp. I move to adopt an ordinance amending the Port Orchard Municipal Code to establish an administrative approval process for final plats, updating bonding provisions, and make related amendments as recommended by the Planning

Commission. Second.

Okay. I have a motion by council member Tenere, a second by council member Rosapepe. Discussion? Council member Rosapepe.

I I think as Nick pointed out, and we've talked about it before, this has come to land use, we've, you know, wanted to move this forward. Another thing for council is we're often chastised for not changing our policies to speed things up, and this is a perfect opportunity to do this, and so I'm fully supportive of this.

K. Councilmember Deano.

I'll just add a couple things. There's no good reason not to do this and I would agree with everything that Jay has said. Many jurisdictions have moved this way, so it's the right thing to do.

Alrighty. So you'll be voting on an adoption of an ordinance amending Port Orchard Municipal Code to establish an administrative approval process for final plats, update bonding provisions, and make related amendments. All those in favor, please say aye. Aye. All those opposed, nay. The ayes carry. Business item B, adoption of an ordinance approving the development agreement with McCormick Communities LLC for the McCormick Urban Village. Director Bond, do you want to give another one or we got it covered? Thank you.

Before the city council is an ordinance approving a development agreement between the city and McCormick Communities LLC. Generally, deals with design flexibility including lot coverage, parking, porch standards, facade variation, siding material, and detached garages on nonstandard lots. And in exchange, the city is getting a design for its Parrish Creek augmentation station. The staff recommendation after tonight's public hearing is approval of the ordinance approving the development agreement.

Thank you, director Bond. Council member Warden.

Yeah, mayor Pro Tem. I move to adopt an ordinance approving the development agreement between the city of Port Orchard and McCormick communities for the McCormick Urban Village and authorizing the mayor to execute the agreement. Second.

I have a motion from council member Warden, a second from council member Diener. Discussion? Council member Rosepepe.

I have a question, Nick. This is a very unique design element. And having walked it recently, it's helping with the city's density in our growth area. So have you seen any there's two questions. One, have you seen anybody possibly propose this for another area of the city yet?

Or at least saying, hey, this is a great idea. Let's move it over here. Curiosity question. And the second question is these design elements that we kind of made an exception for, is this something that we should adopt for our code so it would not come before us again or it might help somebody look to put this into a development?

So the first question, there's not any specific interest yet, although we have talked about incorporating this into a future sub area plan for McCormick East, which could come in the coming years. I did give a presentation to the Kitsap homebuilders about shared streets and just generally the approach to this development. And so I have shared it with our development community. And I think there was generally interest in it because you're saving a lot of money building narrower streets and getting more units per acre. So I think there's also a lot of demand for these are all rental homes, but there's a lot of demand for houses that you can rent and this provides something that really isn't available widely in the market. What was your second question?

Is this something that we'd want to adopt in our municipal Potentially.

I think these are all really minor deviations. Deviations. And if this site had been just a little we went through a lot of design iterations trying to figure out how to create circulation on this site. And it was kind of a small site north to south for what we were trying to do. And I think some of the challenges are related to the dimensions of the site and maybe other sites wouldn't have the same challenge just given topography and other considerations.

So I don't think it's urgent that we do it. And if we had another development like this in the future we would probably look at doing a development agreement for that as well to because planning writing a code that allows for something of this nature is really difficult. I think that a development agreement is a much more flexible way to approach it. If your plan says this is what we want to do in the area, use the development agreement as the tool to get you there.

All right. Thank you very much.

I'd like to just add a quick bit. I learned that earlier today as I thought only development agreements were in terms of infrastructure and talking about how we're going to use impact fees and things like that because I asked the exact same question Councilmember Rose Pepe did around should we be adopting this into code. And this is a way for us to make an exception to code that maybe we wouldn't do everywhere else. Thank you. Any other councilmember oh, who's first?

Go for it.

Member Betten.

Is this the first time we've done something like this with an agreement with builders?

No, not at all. We've probably done 15 or 20 of these in the last ten years. Notably we had the Johnson Link orthodontist that's going in up by the high school and there was a big outcry about protecting a tree. And our design standards actually required the building to be oriented a certain way but that was going to result in the loss of this magnificent Sequoia. Sequoia. And so we passed a development agreement and the benefit to the city was the tree got saved but we had to provide flexibility. There's numerous other examples. There's going to be an agreement coming forward soon with Home Depot that includes some of this similar type of flexibility. It's a tool that we use from time to time because writing the perfect zoning code pretty difficult.

Right. And then my yeah. And I think this is going to be great for out there and especially to bring some commercial out that way too. Now my on the little packet that you gave us and it says on page three for the lot coverage, it says R3 zone. That was already R3 or it's not out

there Yeah, that's zoned R3 on our zoning map. There's an overlay district which adds a layer of design standards to the R3 zone in that geographic area. But the lot coverage is governed by the underlying zoning. In this case there wasn't an alternative standard in the overlay district that we created.

And it's going to definitely be middle housing. It's not going to be apartments out there, right?

Well, it's single family detached with ADUs or four plexes or six plexes. I think there was a concept for an eight plex at one point in time but I'm not sure if they're still going forward with that. And then there were these Paseo homes which was kind of a cottage cluster of several cottages around a common open space. So those were generally the housing types that were called for in the plan.

Councilmember Dean here.

Don't know if Councilmember Rospeff wanted to talk about Land Use Committee. It's been in front of the Land Use Committee at least twice. Think once long ago and then very recently last meeting. I think there was general support. I don't know if that was completely unanimous but I would say that it was mostly supported. I think there was perhaps one issue that was a sticking issue. But there was general support for this and saw it as resulting in a still great product.

Councilmember Warden.

Yeah I can answer the apartment question. The four plexes are gonna be apartments.

And if they bill a six

or an eight, they're going to be apartments. Anything that's one on top of the other, that's considered an apartment.

Not middle housing, yeah.

No, it's middle housing.

Oh it is?

Yeah, it's middle housing.

Okay.

In our code an apartment is defined as five or more units. The six plex is technically an apartment but the four plex is not considered an apartment. It's more in the middle house.

Six plex would be apartment. The other one would be considered Middle house. So four plex would be one on top of the other, two by two, what would that be?

It's still rented like an apartment. It just isn't defined as an apartment in our code because the apartment is a building type that's five or

more units. And the parking pads that they're using Perrys Pavers for, we discussed that in land use didn't we? We did. Last year, right? Because they wanted the additional parking. It's great use for the space. So I'm glad they found a way around that.

All I have.

Director Bann, do you know, speaking of pavers, are those going to be visible from the street or that may depend on the lot?

I think it's mainly on the alleys other than those nonconforming lots or the non regular lots that don't have alley access. They might have some impervious pavers to create an additional parking spot but yeah it would be off the alley.

Okay Perfect. That would kind of be my only concern there. Just as a resident over there, I actually walk this every week all the time with my dog. So I love what we're doing over there. I was just curious if we'd be able to see that because that would change a little bit of the design aesthetic over there as well. So thank you. Any additional questions? Okay. You're about to vote on an adoption of an ordinance approving the development agreement with McCormick Communities LLC for the McCormick Urban Village. All those in favor,

please say aye.

Aye. All those opposed, nay. And the ayes carry. Item C, adoption of a resolution authorizing submission of an Opportunity Zone nomination for Census Tract 923. We have the Director Bonshow tonight.

I'm running out of breath here. So before the City Council is a resolution authorizing the submission of an Opportunity Zone nomination for Census Tract 923, That is the census tract that is generally bounded in the North. It's very narrow between Bethel and Blackjack Creek. And as it gets to Mile Hill, opens up and generally follows the Bethel corridor down Sedgwick and goes east into the Port Orchard UGA. And so the Opportunity Zone Program, it's a federal tax benefit to encourage investment in designated areas that are generally lower income trying to spur investment and opportunity in those geographic areas.

And so we held a public hearing. That's part of the scoring criteria for an application which goes to the governor and then they're going to evaluate all the applications that are received. And there's only so many opportunity zones that Washington gets that they can then forward to the federal government for approval. So we believe that this opportunity zone will be competitive in that application process. We have investments in the Bethel Corridor coming.

We have lots of development in the pipeline, Home Depot and a couple of additional housing projects. And those all factor into the scoring and this should help stimulate economic activity in Port Orchard. So the recommendation is approval of a resolution authorizing the preparation and submittal of an Opportunity Zone nomination for Census Tract 923.

Thank you, Director Bond. Council member Diener.

Mister mayor pro tem, I move to approve the resolution authorizing city staff to prepare and submit an application for opportunity zone designation for Census Tract 923 as presented. Second.

I have a motion from Councilmember Dehner, a second from Councilmember Chenieri. Discussion. Councilmember Dedmon.

I've been having a really difficult time understanding the area without pictures. And is this area highly residential?

It includes a mix of residential and commercial. And I'm going to pull up the map and I can put it up on the screen. I know that it's a little hard to see across the

room. All

right.

So when I zoom in here

There we go. Thanks.

So you can see there are several eligible districts in yellow around Sinclair Inlet. There's five of them up towards Bremerton and two of them in Port Orchard. So this is the northernmost of Port Orchard's two tracks. And the boundary at the south here, this is Sedgwick Road coming from Highway 16. And so this is down just across Blackjack Creek is essentially the west boundary here.

The east boundary, follows Bethel until Mile Hill and then goes out roughly to Jackson, I think that is, and down to Sedgwick. And so the boundary is a lot of Kitsap Regional Park is in here. There's a lot of residential out in the urban growth area. But the Bethel Corridor is mostly commercial with some residential back towards Blackjack Creek.

So the area specifically within the city is mostly industrial? Mean commercial? I Sorry. I used the word industrial.

I would say it's probably fifty-fifty. There's we have well and that's a complicated question because our commercial zones do allow residential housing in a mixed use context. So even if something is zoned commercial it could develop as multifamily or commercial in some instances. So it really depends on the zone. I'd say it's mostly zoned commercial but probably fiftyfifty in terms of what will actually develop on the land.

I think from my perspective it's difficult because I haven't seen much discussion around the potential for rising costs, especially in terms of when there is incentive incentives for investment that can lead to speculation and increase home prices. And right now, I know the community is really, you know, struggling to afford homes already, and Port Orchard was one of the the last sort of the the the asking about especially residential the and trying to really understand the impact to the existing community. Is there anybody I mean, is can you explain a little bit more about the impact to the existing community?

Well, I think that rising housing prices is caused by a shortage of housing more so than any sort of speculative behavior or tax incentives that lead to potential development. When we've had record development since 2020, I think we're averaging about 5% or 5.5% annually. In 2022, we received an appraisal as part of one of our development agreements where we gave an impact fee credit. And it showed that for the first time, quarter over quarter rents started going down. And it was a slight decrease, but I believe it was because the market became fairly saturated with new units which had the effect of stabilizing prices.

Puget Sound in our Vision 2050 through the Puget Sound Regional Council, we're projected to add I believe 1,800,000 people over twenty years to the region. And if those people move in and we're building houses at a slower rate than they're moving in, the prices are going to rise. But if we can encourage the development of additional housing units, can keep housing prices flat. And I think the only way to short of subsidizing housing keep housing prices low is to increase supply. And I think Opportunity Zone program helps make that possible in Port Orchard, which hopefully keeps rents lower in Port Orchard.

But housing prices also vary by the region. So the whole region has to do its part. But I think Port Orchard has done pretty well. I know that rents are lot higher than people want them to be, but they have been stable for the last few years. And now you're seeing incentives for people to move in that are first two months free, things like that because people are having a hard time renting units now.

My question is more geared towards homeownership because I know that in the community there's a lot of discussion around specifically homeownership. And so from what I was seeing, you know, when we were talking about and, again, you'll have more information than I do at all. But when we were talking about, like, downtown, which is where I live, and it used to be an opportunity zone in this area, It no longer qualifies. It seems that the housing prices in this area went up significantly. Did that happen in the other area of city in this within the city that we're speaking of, were the housing prices, did they also see a rise?

Think housing prices in the real estate market for sale houses also increased, but they have also flattened out as supply has increased. Again, there's a finite in downtown, we didn't see a lot of housing development. The 429 Bay Street project is the first significant housing project in our downtown area in quite a long time. But there's more demand for a finite number of units and that's going to drive prices higher. So I think whether it's for sale houses or for rent houses, adding supply is really the answer.

With that said, there is a fundamental problem in our economy where the way development regulations are set up, developers have an incentive to build bigger and more expensive houses because of just the return on investment is higher. If they have a fixed lot size, they're not going build a small house because the profit margin is lower. And so I think there are other issues that are leading to a lack of creation of small houses. And some of the recent initiatives on middle housing are hopefully going to address that for homeownership. But building a single family house is a lot easier than building attached housing from a code standpoint.

And there just aren't a lot of contractors who are interested in building that type of smaller housing. So there are other things that need to change to encourage the construction of smaller and more affordable units. And I'll share I went to a conference two weeks ago. I was a panelist on a presentation about creating preapproved plans at the state level. And there was a bill this last session that didn't get out of committee but they say it usually takes two or three tries to get something through the legislature.

And they were proposing that the state take the lead on developing preapproved house plans. And that would lower the cost of development for homebuilders by not having to hire architects and by having things that are ready to go. I would also add that one of the other panelists was a prefab homebuilder in the Port Of Tacoma and they can do assembly line construction of wall assemblies where they're building these things in a factory on an assembly line rather than on-site, which greatly lowers the cost. He was indicating that if the state approved plans that were used at a large enough scale where there's enough repetitive use of the same plans that they think they could lower construction costs by 50%. And so I think there are other tools out there that are going to address the housing affordability and making sure that there's a supply of affordable smaller houses rather than what we're seeing which is a lot of 3,004 square foot homes that are not affordable for a lot of folks.

So just to I just wanted this for clarity. So do you think that with this area that was previously zoned OZ opportunity zone was previously an opportunity zone versus the other area that we're now looking for to be an opportunity zone, would you say that there's not a lot of development that I've seen over there either. So you're saying between these two areas, the home prices have probably gone up relatively the same?

Yeah, I would say so. I mean, I think prices have risen pretty evenly across the city.

Councilmember Fratton?

Yeah. Since we're going to be voting on this opportunity zone, do you have an example like another city that went this way and how it worked for them?

Well in the original Opportunity Zone one point zero which was part of the it the Tax Cuts and Jobs Act in 2017 I think that's what they called it that was I believe there were 130 or so census tracts statewide that were designated. Some of them were in Seattle. Some of them in Spokane. Some of them were rural tribal areas. They really varied pretty wildly in terms of what was built.

And we heard example from Mr. Sego in the public hearing about the spyglass in Bremerton was an opportunity zone project. So there's a variety of types of projects that have been built. I think a lot of times it is encouraging the construction of for rent type housing and business investments. And so usually if somebody has a capital gain and they're looking to reduce their tax liability, they're wanting to reinvest that in something else that's going to generate a return.

And so that lends towards multifamily. But I think it also it's very attractive to somebody who maybe you retire and you have stock and you want to start a small business. And so you can buy property, you can start a small business, you can create jobs by leveraging your capital gains and keeping that money away from the federal government and in the local community. So yeah, I think there's numerous examples. But I would in this corridor I would say it's probably I think Home Depot could potentially take advantage of this.

I assume that Home Depot has capital gains somewhere that they could make sure that they come and build the store that they're talking about building in Port Orchard. They've come to us repeatedly asking for tax incentives because they're not sure that the store pencils. We've said anything that there's authority to do in state law we're willing to look at, but they haven't been able to identify a specific incentive that is something that we can really do for them that would help them. I think this is one tool that is a federal tool that could help get that store built and result in jobs and help the Bethel Corridor.

Okay, thank you.

Council Member Deeney.

I just wanna remind that this is a nomination process. So there's just no guarantee that we're gonna be selected. Commerce will administer that. Just didn't want this discussion to overshadow that. If

there's none other, I'll take my opportunity to just say I think we can just look no further than within our own four walls here. A business owner Gulch decided to invest in another business opportunity across the way that was built with opportunity zone credit. The Marina Square over in Downtown Bremerton was done utilizing the Opportunity Zone. So I think our own people right here in Port Orchard already see the benefit of that in other areas. And why not bring that to our side of the water, right?

So let's see how that goes. With that, you will be voting on adoption of a resolution authorizing submission of an opportunity zone nomination for Census Tract 923. All those in favor, please say aye. Aye. All those opposed, nay. The ayes carry it unanimously. Going to business items d, adoption of a resolution authorizing the retention of ER and R vehicle ten twelve and expanding the existing public works fleet. Director Ryan, thank you for giving director Bond a minute to breathe.

Thank you. Good evening everyone. Public works is requesting to retain equipment fleet equipment number ten twelve rather than surplusing as originally planned. With recent staffing increases in public works and the addition of the public works operations and utility buildings, staff has been separated, so the need for and demand for shared vehicles has grown. Our current fleet can no longer consistently support operational needs.

Keeping vehicle ten twelve is service providing an immediate cost effective way to ensure operations administration team has reliable transportation for site visits, coordination between facilities, and day to day duties. A mechanical review found the vehicle to be serviceable condition, needing about $800 in minor repairs. With those repairs and routine upkeep, the vehicle is expected to remain useful for about five more years. The ongoing costs include $11,000 annual contribution to the ER and R replacement fund and about $600 per year for maintenance. These costs will be incorporated into the ER and R funds ongoing operations and future replacement planning.

Retaining vehicle ten twelve will support operational continuity and ensure growing team has dependable access to vehicles to perform essential work.

Thank you Director Ryan. Council Mayor Fenton.

I move to approve a resolution authorizing the retention of ER and our vehicle number 1012, removing the vehicle from the surplus list and expanding the public works ER and our fleet accordingly.

Second.

I have a motion from Councilmember Fenton, a second from Councilmember Rosapepe. Discussion? Councilmember Chenieri.

Director Ryan, come on. What is the make model and mileage of number ten twelve?

Thank you. You know the devil is in the details. That I believe it's Escape. I could probably look through the fund and find roster. It a

it EV or is it a

It's it's a it's a gasoline light sport utility vehicle. And this is primary for our operations manager and the supervisors and administrative staff at the ops center.

Thank you.

Councilmember Wharton.

Well, that's probably why Noah wanted it out of here, you know.

He's he's on my He

wants it Noah, that's why

he wanted it out of here. I do have a question. If the vehicle only requires $800 in maintenance and it has five years left of a lifestyle lifetime, which is an average vehicle, a lot of most most people have, why are we getting rid of it?

We are surplusing it because we our fund had built in a replacement cycle. The new vehicle that replaces has already arrived.

That's my question.

Yes. So

Are we replacing a vehicle that has five years left of life on it?

The reason is the model, the way it's set up is that if it hits so many miles, so many years, they replace it. Ideally we still get a good cost at auction that we can recover a useful value for it. We are we are demoing a software, telematics software right now that gives complete diagnostics vehicles. Actual usage is something that we haven't tracked in the past. So we're gonna be able to see vehicles are idle, if they sit long. There's vehicles in the fleet that have low mileage. That's a realistic thing that happens.

That's okay in a small city.

And Council Member Wood, I might remind you, we're going to take a look at the entire ER and R policy at the finance committee. I don't know exactly which month we have that coming, but Noah's told us that that's queued up. So we'll have the opportunity for some of that input. But I think that's the reason we're here tonight with this is

I want to handle

it tonight, John. Well, hear you. I would love to, but I don't want to get the skis out too far in front of us. But I think he's asking because they're seeing value in it. The program said we should be replacing it going to Yes, hold on to an keeping the vehicle.

No, that's a fair question. I can say that models sometimes they're on five year replacements. I've seen ten year. I've seen them stretched out to twenty years. I see them get to the point where you're pumping thousands of dollars a year into keeping something on the road that shouldn't be on the road.

Councilman Friend.

Basically we're getting a car. That's what you want a car.

We already have it. This car has already been replaced. So this was scheduled to go to auction to sell.

If I can enter The

component of The

point of order.

Yeah. Okay.

We can just have recognition before we speak.

Thank

you. You. And then can I just interject

real Counsel, gonna say I Director Crocker wants to say a few words? Thank you, Director Crocker.

Yeah. Thank you. I was trying to look as quickly as I could, but director Ryan is correct. There's three criteria that we look at when we're surplusing vehicles, age, mileage, and potential replacement cost if the vehicle's gonna be have repairs in excess of 50% of its remaining useful life. We also try to time these vehicles to get the greatest value out of when we surplus and sell them.

So I'm guessing this is probably in the range of fifteen to twenty year vehicle, even though it has low mileage. And at one point, probably at the beginning of the biennial budget, we had our mechanic assess all the vehicles. And at the time, he said, hey. It's it's met it's mileage replacement date, it's year of life replacement date, and it could potentially have huge repairs. And so it would make sense to replace this with a new vehicle and and really turn the fleet over to a newer fleet, and that's what we've been trying to do. But we've reevaluated it and hope we can get at least another year or two out of it. So I think the five year estimate might be generous. Anything can happen at any time with these older vehicles, and that's what we're most cautious about.

So just to make sure we fully understood that, Director Crocker, you could have your replacement vehicle on

It is in service.

And it is in service. We wanna retain what it was supposed to replace, but we don't know for how long.

The mechanic, so

He says maybe up to five years.

The fleet person that works for NOAA, they get together with their mechanic and they forecast what the possible remaining life is and they came up with a five year.

So then I wanted to make sure I fully understood that because I have a follow-up question for Director Crocker. Does that mean that we need to amend the ER and R policy as well?

No. I think by this resolution, you can ex you can the ER and R policy provides for us the ability to keep vehicles

in

the fleet. And so that's what director Ryan's asking is, can we keep this in the fleet and expand the fleet? There's a cost, and that's a part of the ongoing annual payments for future replacement as well as the potential kind of real cost today. What's it gonna cost? A thousand dollars.

So part of the calculation would be we might only be able to get, you know, $6,000 for this vehicle, and you're gonna put a thousand dollars into it. So you kinda kinda weigh and consider those types of costs and investments when you're looking at each vehicle. But by this action, the council is expanding the fleet by one vehicle. We will, in the next biannual budget, budget those replacement payments as a part of it, and we will take it biennium by by biennium as we evaluate these older vehicles, whether they can continue to remain in the fleet. I know a few

Cracker.

Back, we had a vehicle that we thought had a longer useful life, but then the motor immediately blew out that year. So I only caution you on this five year mechanics evaluation estimate of perhaps it can get five more use more years out of this vehicle. That's what we're hoping for, but we'll have to look at it every year anyways.

Okay. Director Crocker, follow-up question to that then. So if we're building $11,000 in the replacement fund, does that mean we're permanently adding an additional vehicle in the ER and R policy? We're not simply retaining this particular vehicle, but we will also replace this vehicle once it we decide to retire it.

Yes. That's an accurate way to describe it. We are actually adding a vehicle and and planning for that.

So we're adding an entire vehicle permanently into our fleet.

Correct.

And it's an incremental capital instead of all upfront. So $60,000.70000 dollars $80,000 up front, you're investing $11,000 a year to build that up. And so anything can happen. It could go two years. We've built $22,000 Is that accurate, Noah? Yeah.

Yeah. That's correct.

Yep. Okay. Any additional questions on the item? Hearing none, you're gonna vote on adoption of a resolution authorizing the retention of ER and R vehicle number ten twelve and expanding existing public works fleet permanently by one. All those in favor, please say aye.

Aye.

All those opposed, nay. The motion carries unanimously. Item e, adoption of a resolution accepting a 2026 congressionally directed spending appropriation for the Bay Street reconstruction project. Again, this is director Ryan.

Thank you. The city has been awarded 3,554,000 in Federal Highway Administration funding through the 2026 congressionally directed spending process. Secured with the support of Senator Cantwell, Washdot confirmed the award on 04/29/2026. These funds will support the Bay Street reconstruction project must be used within the project area following the FHWA and the wash. Federal requirements.

This project will rebuild a key portion Downtown Port Orchard's aging infrastructure, addressing issues such as failing utilities and flooding risks related to sea level rise. The corridor lies within federally designated opportunity zone and near the HUD low mod communities making reinvestment especially important. Improvements align with the city's downtown sub area plan and will support long term revitalization and economic activity. The total project cost is estimated at 10,700,000. The city has already committed 4,200,000 and previously secured another 3,000,000 in federal funding.

The new funding provides the remaining federal support needed to move this project into construction planning in 2026. The grant requires a 13.5% local match formal obligation by 09/30/2029 and full expenditure by 2034. The project must also remain in the city's tip STIP and following all federal reporting and ADA requirements.

Staff's recommendation.

Staff's recommendation is that council authorized the receipt of these federal funds.

Excellent. Thank you, director Ryan. Council member Rosapetti.

Mayor Pro Tem, I move to adopt resolution accepting 3,554,000 in a congressionally directed spending appropriation for the Bay Street downtown Port Orchard reconstruction project WA four zero four.

Second. I have a motion from council member Rosapepe, a second from council member Diener. Any questions? Councilmember Rosepepe.

My comment would be I think what most of the council would feel is we can't move forward soon enough. Right. Truth.

Any others? Hearing none, I'll call for the question. All those in favor of adopting a resolution accepting a 2026 congressionally directed spending appropriation for the Bay Street reconstruction project, please say aye. Aye. All those opposed, nay. The motion carries unanimously. Second to last business item is business item f, approval amendment number one to contract C088Dash25 with Transpo Group Inc. For additional services related to the Southwest Old Clifton Road Anderson Hill Road intersection improvements. Director Ryan, this is you once again.

The city entered into a design contract with Transpo Group in August 2025 to complete the final design for the Southwest Old Clifton Road and Anderson Hill intersection improvement project. The contract at just under $294,000 advances the previous $75,000 design from 2018 to full 100%, including updated standards, utility coordination, environmental review, and pedestrian and lighting improvements. During design development, additional work was identified that was not part of the original scope. This includes added project management coordination, extra topography survey work due to updated grading and stream delineation needs, and the additional environmental permitting tasks that are required, including a stream delineation and mitigation plan. These tasks are detailed in the updated scope of work and are needed to complete environmental documentation and final design.

Transpo has provided a fee proposal of $30,800 for this additional work. Amendment number one adds these services and updates the contract amount but does not change any of the other terms of the agreement. The city public works staff recommends that council authorize this increase of contract in this project.

Thank you director Ryan. Council member Warden.

Thank you, mayor pro tem. I move to approve amendment number one to contract CO88Dash25 with Transpo Group Inc in the amount of 30,800 for additional design, survey, and environmental permitting services for the Southwest Old Clifton Road and Anderson Hill Road Southwest intersection improvement project.

Second.

I have a motion from council member Ward and a second from council member Fenton. Discussion? Councilmember Rose Pepe.

More of a question. So Dennis starts to move this project closer to the final design and therefore construction. I think we talked about that as a council in our retreat to moving this project forward, correct?

Correct. The goal is what I'm hearing is that we're shooting to have this then possibly at the same time as the intertie work on the liftings. We're targeting summer twenty twenty seven.

Super. Thank you.

Councilmember Chenieri.

Director Ryan, does this take us to 100% design ready?

This does take us to 100% design.

Thank you.

And the environmental permit process as well.

Seeing no one else, I'm gonna call for the question. Approval of amendment number one to contract C088Dash25 with Transpo Group Inc. For additional services related to the Southwest Old Clifton Road Anderson Hill Road intersection improvements. All those in favor, please say aye. Aye. All those opposed, nay. The motion carries unanimously. What may be our last business item for the evening is now business item g, which once consent agenda c, approval of minutes from 04/21/2026. Council work study. I hear a motion. I move

to amend 04/21/2026 meeting minutes.

To say go ahead. Go.

Oh, to

excuse me.

I'm in the following language. It currently says, counsel suggested changes to the eligibility criteria and requested an ordinance be brought forward for adoption. So I, would like the word council to be changed to council member Dedman to reflect what actually happened in the meeting.

Which item was that under? I'm just trying to find that.

If you go to d.

Okay. D. In the building resurface I'm sorry.

Yes, correct.

Okay.

Mhmm. So the second line. I just wanted it to be accurate.

Okay. So I might just say that we move to a point where we only do action items on many minutes so that we don't have to have this in the future.

I reached out but I was

I know the mayor's out of town I think and so maybe

No I guess I thought it wasn't a big deal to just have this change to be accurate. And I was told that this is more than an administrative request so that I had to bring it up now.

Mr. Mariportem?

Yes. The

notes that I received from that meeting, because I was tasked with preparing the ordinance, indicated that the full council had four amendments to the document and I think that's why staff said council requested changes both to eligibility criteria and other aspects. One of the changes was specific to eligibility criteria where the council asked for ground floor residential, that to be added as an eligibility.

50% instead of 75% So match I as think that's

I think it's accurate insofar as the full council asked for modifications to be made.

Oh, you mean because the language then states and requested an ordinance be brought forward?

No, the full counsel requested modifications to the eligibility criteria. My notes that I received from Director Bond say the full counsel said

Oh, that's not accurate. Think if you go back specifically about eligibility criteria.

Correct. If I can finish. The modification that I received from the full council was the pre existing as to ground floor residential. So I don't know if the council has any recollection. We can go look back. Should

we table this for another meeting?

We can. I didn't hear a second to the amendment so I think it's going to fail and we'll just approve them as is if I hear that motion.

Well then we'll have to still bring up somehow that it's inaccurate unless you guys want to approve an inaccurate meeting minutes. I mean I guess that's your I

mean I think what the rest of us are trying to say is we agree with what our Ms. Archer

And one alternative edit would be to simply strike the language counsel suggested changes to the eligibility criteria and just say counsel requested an ordinance be brought forth. That's an accurate reflection of what occurred.

Okay but then it doesn't include the fact that council member didwe did talk aboutwe did have a discussion discussing changes to the eligibility criteria. You're Correct, saying strike the language that shows this so that it's not reflected in the meeting minutes? Is that what you're suggesting So

what the mayor pro tem is pointing at is the direction from council to staff has been to do what's called action minutes. So the minutes are only supposed to reflect action and not summarize the discussion. So that would be consistent with the direction we received. The action was draft an ordinance. So I'm not saying we're removing anything. Because your meetings are all recorded, everything is completely transparent for the public. Not silencing it. We're simply Board

of Police

Oh, I apologize.

Thank you.

I'm simply offering that as an edit to be transparent and clear without misrepresenting any information.

Perfect. Thank you, Ms. Archer, and thank you for your spirit of debate. At this point, we don't have a second for that amendment, so we're gonna let that fall. I have a question.

A question

about the I'll give you just a second, and we can get that in discussion next. I'm gonna recognize council member Chenieri, because he had his hand up before that.

Yeah. Mayor Protramp, I'd like to approve the approve this item as as presented. Presented. Second.

So I have a motion from council member Tenere, a second from council member Rosa Pepe. Would we like to have additional discussion at this time?

Yes. I would like

to have additional discussion at this time.

Councilmember Dedmon.

Okay. So just I wanted to get your I just wanted to have clarification on what you stated. It's action items. So you're saying that all whenever we have meeting minutes, no discussion, all it should ever read is council and staff discussed and then we brought forward an ordinance. Is

Actually, it should the ordinance was on. We don't even need to memorialize that discussion occurred. And I'm happy to circulate information about that. That is best practices from the Jurassic Parliament's opinion, from other folks because then we're not mischaracterizing anyone's comments from the public or otherwise. Because your meetings are recorded, the full picture of what exactly was said is available. Awesome. Yes please.

I look forward to that.

Okay absolutely.

Council Merritteener. I just was

gonna add that the ad hoc committee is looking at rules of procedure and action minutes are grounded in that.

Am I hearing that ad hoc committee plans to bring that forward? Would anybody here be opposed to making that our practice today since we don't have it written?

I believe it's actually already part of the direction that the clerk's office has received in the past. We were trying to do a sort of a forensic analysis of the quo remains and then

the Technically applicant but we've just been maybe a little more colorful than

none. I think the direction has oscillated based on work study direction. That work study minutes were historically a bit more robust not the work of the ad hoc committee will memorialize the existing practice with a little bit of an enhancement.

Good to know what the actual rules are.

Any additional discussion? Hearing none, I'll call for the question. All those in favor of approving the minutes of 04/21/2026 as presented, please say aye. Aye. All those opposed, nay.

Nay.

And the item passes. We have no discussion items. Item nine, reports of council committees. EDT met on Monday. On Monday we had a report from KITA.

Gave us a little bit of update on what they've been working on, including some upcoming childcare playbook, I think was the word he used, to bring more childcare businesses to the greater Kitsap area. We discussed the downtown facade grant as well as beautification efforts on behalf of the city downtown. And then we talked about the smart gov integration into the permitting process and some of those changes and then kind of went over some high level details of some particular pre application meetings of some potential permits that may be coming forth. I think the most notable item that I took out of that was possibly if the old Rite Aid could become a McDonald's? Or a Ross?

The Ross was across the way. So we're not sure about the Ross yet other than they applied for a sign. They don't have anything else working just yet. But there's that one. And then we had a little bit of roundtable as well.

Utilities. Looks

like you met. Today?

We did. Thank you. Dennis talked a little bit about the stream augmentation at Parris Creek as part of the Cormark Woods agreement. That's basically is starting to tie in with the Foster pilot program. For those of you that think that Foster is moving forward, there are numerous hurdles to still go through, including memorandums of understanding with tribes and also other partners.

So it's a step forward, a positive step forward with Foster Pilot. We also talked about that the Old Clifton Intertie is moving forward to 60% design, again construction in 2027. So that's moving forward. And then we had a discussion that we had had a public comment about storm water utility impervious surface, that someone had, been concerned about that affecting their church, and, Dennis has been in contact with them at this point in time. It's nothing to bring to counsel because any changes with rates on one side changes rates on the other side.

So more information to fall possibly. We're going to have discussion about quality report at our next meeting, just how it functions and see what questions there are. Dennis brought up something that I think it's probably time to start thinking about in our mind, and that is the fact that the state has been under a drought alert, and we're starting to see more and more signs of that. So it may be something that may come to the council for action, whether it's anything from and I won't go there at this point in time. So just be aware of it.

And that was our meeting, and it was productive. And thank you.

Thank you. Jay, finance has not met since we last met. Transportation could have or did you already get a report since

you no. Okay. I agree with report.

Okay. Land use? Nope. Haven't met. Lodging tax, no. SAC, no. Anybody need to report on any outside? No? No. Okay. Committee reports are done. The mayor's report is that he is out of town. I believe he was boarding a riverboat for dinner down in Houston this evening when I talked to him a little earlier. So that's his report this evening.

Is it for fun or is it

No. Something

He is down there I believe with Commissioner Root and several other electeds down here from Kitsap Transit. Director support. Why don't we start right here with director Ryan?

Thank you. The first thing to let you know that is a 2011 Ford Escape. So that's the vehicle. Sorry about that. I get caught up with just the numbers of the vehicle. Real brief just to let everybody know, next week is National Public Works Week Oh. May 17 through the twenty third. This year's theme is rooted in service and powered by community. We wanna recognize our crews for their vital work in keeping Port Orchard's infrastructure safe, reliable and running smoothly for our community. We'll be doing some social media posts to get the word out next week.

Engineering staffing updates. We now have four engineers. It's the first time we've been staffed with engineers since I've been here in almost three years. That's a big achievement and we're very excited. We are currently recruiting for an additional inspector. That remains our only opening in the office here in our engineering division. We did have staffing levels back up to where we need them to be, so we're looking for some big successes. Operations continues to be busy. Spring is here, everything is growing. We're fighting roadside vegetation this time of year and we've also been busy with the downtown beautification improvements.

Flower baskets will be coming towards the end of the week. We've got the planning day this week in the volunteer event. Staffs coordinating with the downtown association. I think it was 350 plants that will be planted in those pots. We've got the banners up, the historical photos. A large banner has been ordered that's going on Marina Pump Station. It's gonna be 10 foot by five foot. We'll change it out if if there's the desire to put something seasonally. It'll just be connected by some d rings. And then the last bit was the picnic tables that are scheduled to be installed mid to late next week. So that is all I have.

I have

a question. Oh.

Council member Warren.

When we're buying all this stuff, are we shopping local?

Are

we getting bids and estimates from local people?

So we do have some service levels. There's minor where we don't aren't required to do business. We

try I'm required to, but I mean

We do. Council member Fenton asked me a great question today about the HVAC contract that's on staff. So something that big where, you know, we have to use the MRC Small Works roster. There's certain thresholds that we can just pick three sometimes. We see where they're at if they're local. If they can respond quicker we do it. The banners downtown, those were really high quality printing, the size of them. I think they turned around in two days for us.

Did we ask?

I went online.

We get

the three printing companies that we have in downtown?

I did not.

I did not for those. That was the vendor I was looking for that was originally looking at doing wraps at the generators and I had the contact information and it sounded like they wanted to get them out there pretty quick. When we were talking about wraps on the generators?

I I remember.

Yeah. We did use local for the smaller pendants that are going up. The flower baskets are local. And we did a competitive bid for the benches and picnic tables and that was a local vendor who got that. So we do try to encourage local. I participate and Kita does a incubator for local businesses. The city goes there and reaches out to local vendors how to sign up for the MRC roster, how to participate. So we try to we have to follow our purchasing policy. We have to follow the Washington Administrative Code when we're doing open procurement. But when when we can, we try to encourage

local folks.

Councilman Franton.

Yeah. Yeah. It's it's looking great down there. And by the another week and a half, woo hoo. It's gonna be a whole new downtown. Did did you get any more information on the flags? I I don't think we ever saw a a flag picture that's gonna go with, you know, the hanging baskets and then the flags.

The anchor picture?

Yeah. Is

it just

an anchor?

Was established 1890. Do you have it, Rainey?

Mean don't remember do you guys remember something like that at a city council meeting? I never saw anything.

I think it was one of the images that Josh provided.

Yeah, so we left like that was eight months ago when he came and

talked So to

nothing's changed?

I don't believe so.

It's the exact same logo.

Okay. Thanks.

Thank you Director Ryan. Director Buck?

Nothing to report tonight.

Thank you. Ms. Archer?

Just on behalf of the clerks, the microphone issue is if you leave your microphone on when you're not speaking, it picks up absolutely anything that you say, so we just want to make sure to turn it on and off just when we're speaking. We've had to edit out some side conversations. So just please do that. Thank you.

Thank you. Ms. Wallace.

Yes, I am hoping that you guys will indulge me for the next five, maybe ten minutes depending on the conversations to show you the new agenda management system that we are offering to the public. You may recall a few months ago you guys authorized a contract for the staff to go out and change our system. So just real quick, you or the public or staff can go to the city's website and go straight to meetings. And what will, populate is, a calendar mechanism. Highlighted in bold is the meetings that have been, scheduled, and then you'll also ability to scroll down and have more details.

Here's the meeting here. It lists the time. It tells you the name of the committee meeting. It also tells you where it's being held. So this one for example in most of our, if not all of our committee meetings are being held via Zoom and it tells them that they can find that link on the agenda. And then with our regular council meeting they can again shows the name of the council meeting, the date, the time, where it's being located. And if you can see this right here, we are broad streaming live through the agenda management system. And I'll show you in a minute what that looks like from when you are done with the meeting. You can also see it live. You can also have the ability to search.

So when you type in any type of word, it will search the entire word throughout the everything that's inputted into the system which is January 1 to the current. It will tell you that that word zone is found in our agenda packet as a whole or excuse me, the agenda as a whole as well as the packet and it'll also tell you that there's a resolution with the word zone in it and then there's that document there. Here's the three items that you can download if you wanted to talk about that item. And again, you can scroll down that the word zone was in the planning commission on May 5, and the word zone was also on the April 28 meeting. And so that's just a quick search feature for you.

You can also filter it to search. So I will show you real quick icons over here. Oops. I'm gonna go back up here real quick. To the right I think I have to get out of there. Feature. So again there's a video icon and then a download icon. The video is the actual recording of that meeting. However, we didn't start the live streaming with this system until April 28. All the other recording is just the YouTube or the Zoom meeting.

But moving forward, the meetings will be the April 28. We will go to the city council meeting. We'll click on the video. And what that's gonna show you is the video here. It may be a delay just based on loading capacity, but as you notice there's timestamps over here on the right. So if you wanted to go to the agenda approval it will skip and go to that spot. If you want to go to the presentation, it will go straight there. If you want to go to consent agenda item, it will go there as well. There's a little bit of a lag. And you can also go to the files.

Here's the actual packet, bookmarks, and then I'm gonna go back to the meeting. To sign up for notifications, you obviously have to have an email because we'll notify you when it's publicized and to do that you just go up here to the right hand corner where it says sign in, create a login and then you select all the meetings that you want or only the meetings that you want. So that is what I have to share with you guys and the public. So encourage everybody to go in and search and check it out. We are probably about 95% done. We're just gonna go back and do some final checks, but we believe that we'll be 100% by the next council meeting, have all of our past meetings up again from this year.

Thank you, Ms. Wallace. If you guys haven't taken the opportunity to use this, I find this to be a way better tool than our previous, just for me personally. But I don't know how much time this is saving Clerk Wallace and her team, but I got the opportunity to help set up our agenda for next week because the mayor's gone again next week as well. So we were doing that lickety split. She had this stuff already done and it's already published out there for next week's meeting in the like ten minutes we took discussing that. So I'm assuming you're enjoying it as well. But I was happy to see how easy it is on the back end too. Councilmember Diener.

I've enjoyed it as well and it's been pretty useful and I like it way better than what we had before. For the people who were looking for meetings in YouTube, have we advised on our website that that is no longer a thing for meetings beginning after April 28? And and do they know how to get there to here essentially for those recordings?

So we're not removing any of the access from YouTube. We're still livestreaming YouTube and we're still and we'll keep those recordings. Just for the note to the public that when we livestream YouTube and we have issues with YouTube, we have to remove the live and upload the Zoom recording or this recording. So when you go on the website and you're looking under the livestream, it's not there because we had to move it to the actual I can't remember the tab that it's called, but it's videos, current videos. So you just have to look at a different tab. It will be there. You just gotta give us a day or two and we'll re upload it. But it's in addition to. The system is, yeah, it's in addition to.

And I just wanted to add just I love the timestamps that we can easily go to. That's a pretty neat feature as well as the search feature for certain keywords.

And keep in mind the timestamp is manual aka me. So the April 28 isn't quite aligned but I think today it was pretty good. So as I use the system, it'll get better.

Excellent. Councilmember Warden and Councilmember Damon.

Yeah. I just wanna give a quick shout out to previous Councilmember Chang who argued and fought like heck to get a new website up, you know, for a long time, and this would be a glorious day for him. So yeah. Anyways, I just wanna recognize that. I think he'd like that.

Thank you. Councilmember Dedmon.

So the way YouTube works, it's really easy to place things in playlists. So I think that I know that it is kind of confusing for people to go to that other live tab. So it would be great that and then they wouldn't have to worry if it was live or reupload it. They'd be able to easily find it under a playlist that says like twenty twenty six council meetings and that would definitely make it easy to find.

We do have some play we have the playlist up but in honesty we just haven't maintained it and so hopefully with the additional help we'll be able to get that squared away and accurate and up to date soon. I appreciate that. Thank you.

Thank you, Ms. Wallace. Director Crocker, just because I gave everybody else a bite at the apple, would you like one as well?

Yeah, there's nothing for me tonight. Thank you.

Thank you, sir. That concludes our department directors. We are to our second citizen common period. There is no one here with us in chambers. I see but one person online. Please raise your hand. Seeing none, I will close the second citizen comment period. Before we move into the go to the order, I just wanna make sure I had one more item on my list and I failed because I was too busy worrying making sure that I was going to moderate or or chair this. I had that we were going to possibly be approving a contract for a fence builder today as well. That just not make the agenda?

That that is gonna be on the

next one.

It'll be on the next one. Perfect. Thank you. I just don't wanna forget that because I know the mayor said that was coming. So go to the order. Team, what do we got? Council member Fenton.

Okay. Oh, yeah. The cleanup is this coming Saturday, the sixth The cleanup for the downtown, and director Ryan did kinda mention it, but it's on the sixteenth from nine to one and meet at the library. And then my second good of the order, The Rack, which is a gym, they have free teen night the third Friday of the month. And so teenagers from sixth grade to twelfth grade can go there for free and have a great time. And so what a great outreach for our teens.

Thank you. Councilmember Warden?

And the microphone was off the entire time.

Councilmember Dayton.

So the military has had, I think it was a week ago, an update on where they're at with the water quality. Specifically they are addressing the issues of PFAS going into the water or there are PFAS, PFOs and all that stuff, but Forever Chemicals going into the water. So it's great to see that they are addressing this and trying to look into ways to remediate.

Anybody else? Go to the order. I'll take my opportunity if you didn't get the opportunity to attend. We had one of our premier events this last Saturday down on the water front at two p. M, the thirty fifth annual seagull calling contest right here in Port Orchard. And I believe their sign I'm not gonna get this right. I should have taken a picture of it. The nation's longest and maybe only seagull calling contest. So I like to just call out the things that put us on the map. I do believe the only other one I've seen I think was overseas.

I don't remember if it was Iceland or where it was that also has one, but I've seen a because they claim to be the world's longest running, and I think theirs was going a little longer than thirty five years. Second runner-up. We'll take it for the world, right? Right here in Port Orchard. So just celebrate what a lovely slice of the world this is. Anybody else? Go to the order. Okay, none, we do have an executive session with no action to follow.

Pursuant to RCW 04/2001 the council will enter into an executive session for ten minutes. So we will return at 08:15.

08:15. Let's just put it. It gives us two minutes to move.

Seventeen seventeen minute executive Yes. Thank you. With no action to follow and to adjourn following the exec session.