City Council - Regular Meeting

All right. I sent the city manager on an errand that I didn't need to. So we'll give him just a couple of minutes to get back down here. Deidre, if you want to text him, tell him. That was my mistake. If there's anybody here that wants to speak on something that's not on the agenda, just come sign up real quick.

Yes, he did. Yeah, his phone's right there. He left his phone here. My fault. He left his phone up here.

Hey, do you get all those emails about, like, AI and craft? I don't really get them.

Oh, all the time.

Yeah, all the time. They're trying to sell stuff, and they don't realize our charter doesn't allow us to do that.

Never mind Brooks, I found it. Sorry.

OK. With that, we will call to order the September 8, 2026 City Council meeting. Would you call the roll, please?

Kathy Griffith. Here. Sid Porter. Here. Melissa Hunt. Here. Louie Williams. Here. Adam Webb. Here. Rob Clark. Here. Mark Camp.

Here. And would you please stand for Pledge of Allegiance?

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

OK. At this time, I have a couple of presentations that myself and the city would like to make for a couple of folks that have served on our various boards. And it's going to be Miss Janie Milam. Well, Janie, Clint, if y'all would like to come forward, we'd love to present this. And as you're doing that, I'm going to just read what it says. It says, on behalf of the city of Moore and the entire community, I want to extend our deepest gratitude for your service as a Moore Board of Adjustment member for the past 14 years, with the past year as the board chairperson. Your service has contributed to our community in a meaningful way. Your thoughtful contributions, sound judgment, and commitment to fairness have played a vital role in upholding the integrity of our zoning and land use decisions. The time and energy you invested, often behind the scenes and without fanfare, have helped shaped a more balanced and responsive approach to the community development. Whether reviewing variance requests or navigating complex appeals, your steady leadership and attention to detail have made a lasting impact. Your service reflects a genuine care for the well-being of our residents and the future of our city. As your time on the Board of Adjustment concludes, please know that your efforts have not gone unnoticed. We are sincerely grateful for your time, expertise, and the spirit of public service you brought to the board. Wishing you the best in your future endeavors, and we hope you'll continue to stay engaged and share your insights with us in the years ahead.

We're going to do a couple of these.

And here we go again.

Thank you so much.

Okay, and now I do have a proclamation that I would like to read. It is, whereas September 17, 2026 marks the 239th anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention, and whereas it is fitting and proper to accord official recognition of this magnificent document and its memorable anniversary and to the patriotic celebrations which will commemorate the occasion. And whereas public law 915 guarantees the issuing of a proclamation each year by the President of the United States of America, designating September 17th through September 23rd as Constitution Week. Now, therefore, I, Mark Ham, by the virtue of the authority vested in me as mayor of the city of Moore, do hereby proclaim the week of September 17th through the 23rd, 2026, as Constitution Week. In the city of Moore, and urge all citizens to reflect on the privilege of being an American with all of the rights and responsibilities that privilege involves, and to reaffirm the ideas the framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us throughout the guardian of our liberties, remembering that lost rights may never be regained. Signed and approved this eighth day, September 2026, And Ms. Carolyn McCabe is here to receive this. Would you like to say anything before I present this to you?

Could you come down? Yes, I can. I'd like a picture.

Yes.

Got to have a picture.

Okay, once again, a couple of these. One, two, three.

I would just like to thank you, Mayor Hamm. If my voice will hold out.

Sorry.

I'm the current regent for the Moore Oklahoma Daughters of the American Revolution. And we are going to have a Constitution celebration at the Moore Library on Monday, this coming Monday from 10 to 4 o'clock. Come on over and see what we're all about. We love our community. Our chapter has been here since 1980, and we meet at the Moore Baptist Church on 12th, September through May. And if you have any relatives that think they might have some patriots back there that fought in the Revolutionary War, Give us a call. We'll help them with their genealogy and see if we can find their connections. Thank you again.

Thank you very much. Thank you. All right, and that will bring us to item two, our consent docket.

Make a motion we approve a consent docket, items A through F. Second. Would you call the vote, please?

Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Mark Camp.

Yes. Consent docket approved. Item 3 is considered the final plat of Riverstone Villas located in the southeast quarter of section 9, township 10 north, range 2 west, being north of Northwest 12th Street and west of Santa Fe Avenue. Application by Northwest 12th Partners, LLC Davin Methvin, Planning Commission recommended approval 7-0.

Mayor and council, I'd like to take this time to introduce Sarah Melcher. She's our new associate planner. And she'll be presenting items number three and four tonight.

Good evening. For the Riverstone Villa's final plat, the property was rezoned as a PUD for single family patio homes on May 4, 2026 under RZ1054. The accompanying preliminary plat was approved by this body on July 6. The subject site is located north of Northwest 12th Street and west of North Santa Fe Avenue and is currently vacant. The applicant is proposing to develop 104 detached single family patio homes with 45 foot wide lots and three commercial use lots on the east side of the property, resulting in 4.6 residential dwelling units per acre. Public water and sewer are available to serve this site. Stormwater detention for this development is required. The proposed development includes a detention pond on the west side. A studied floodplain is also located on the west side of the site. No residential lots are shown within this floodplain. The applicant will be required to comply with all FEMA requirements for development within a floodplain, as well as the 2021 drainage criteria, including a 30-foot creek buffer within the floodplain. access for the proposed development is provided by Northwest 12th Street to the south and North Santa Fe Avenue to the east the envision more 2040 plan calls for this location to be urban residential as approved on May 4th 2026 with comprehensive plan amendment number seven land uses allowed an urban residential include residential development with single-family up to seven dwelling units per acre This application was reviewed for conformance with the intent of the plan. This application meets the density and placement requirement for the urban residential land use and works towards furthering the goals of the comprehensive plan. Therefore, no amendment to the plan is necessary. This final application reflects the approved planned unit development under RZ1054. Staff recommends approval. I'm happy to answer any questions.

Any questions? Make a motion we approve.

Second.

Would you call the vote, please?

Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Mark Hamm.

Yes. Item passes. Item four is receive a report on the 2025-26 storm water quality program.

There we go. All right, I'm going to go over our updates for this past fiscal year for our stormwater management program. As a reminder, these requirements come from the Oklahoma Department of Environmental Quality as part of our permit to operate our municipal stormwater system. We have one primary staff member who covers the majority of these measures, and that is our environmental services manager, Nathan Leach. And for this presentation, I've reorganized the requirements into four categories, which are outreach, inspections, complaint response, and good housekeeping. For your reference, these are the categories that OKDEQ uses. There is public education and outreach, construction measures, industrial measures, as well as illicit discharge. And I do want to point out that because we are in the Lake Thunderbird watershed, we have additional commitments to help manage runoff to that water body. For outreach, we are required to issue stormwater education flyers and newsletters. We did about 1,000 of these on various topics, as well as stormwater education included in the October 2025 water bill. We are also required to maintain a stormwater web page, which received 290 active users and 420 views this past fiscal year. We are required to do school presentations and an e-waste recycling event. We did two of each of those. We are also required to do a household hazardous waste disposal event. However, the city of Moore replaces that with continual access to the Oklahoma City household hazardous waste facility, which received 414 visits by Moore residents this past fiscal year. We are required to conduct both staff training and industry outreach. We had two instances of staff training and four of industry outreach. For inspections, we are required to inspect these monthly while active and once well finished. We, in fact, did this weekly while active and once well finished for a total of 587 inspections. The weekly frequency was, again, because of the Lake Thunderbird watershed. We are required to issue land disturbance permits. These are inherited in the case of residential subdivisions. There would be one for the subdivision that is then inherited by each lot. So we had 25 issued this past fiscal year and seven closed. We are required to inspect our best management practices, such as detention ponds. And we inspected all of these. We're only required to do 50%, and that was about 350 sites across the city. We are required to inspect our industrial facilities. We only have two, and both were inspected this past year, as well as conduct some outfall screening. So these were inspected monthly for discharge under dry conditions. If anything's flowing when there hasn't been rain, that's usually indicative of illicit discharge, which we would then attempt to track back to source. And we also conducted water sampling to try and build data for tracking water quality over time. For complaint response, the city is required to maintain a hotline. We have both a phone number and an online reporting form and received 57 complaints that were all addressed within 24 hours. We are required to inspect our own city facilities, which we accomplished, and we are required to conduct 2,000 miles of street sweeping, which was accomplished by Public Works. We are required to include water quality messaging on our storm drains. We installed 46 new drains this past year and all included that water quality messaging. We are also required to supply spill kits to city facilities that have a spill risk. We have 18 of these and four were used for small hydraulic leaks. We are additionally required to maintain our storm sewer map as well as our list of industrial facilities and city facilities. Now there were some measures that we were not able to accomplish this past year and they come in a couple different categories that I want to go over. The first is low impact development initiatives. So these are things such as bioswales and green roofs that helped both slow the flow of water and improve water quality. One of these measures was to review local ordinances to identify opportunities to promote these techniques. We were also required to assess the code that affects impervious surface, such as your street code and parking lot code, in order to implement design standards for these low impact development techniques, as well as give preference to these techniques when using best management practices on construction sites. Now I'll go over in the conclusion some reasons why these were not met. We are also required to identify priority areas for screening that have a higher likelihood of illicit discharge. We do inspect all of our outfalls and try to track that, but we don't necessarily have a priority system since there are just five of them. One measure is to ensure that vehicle wash waters are not discharged into the storm water system. We do have measures for commercial car washes, but this becomes challenging in the residential side of things. For water quality, we are required to assess the impacts from new flood management projects as well as include water quality considerations during site plan review and to provide oversight on city funded contractors to ensure that storm water quality measures are met. So with our one primary staff member, we have been able to meet our requirements for outreach as well as inspections. However, the missed measures relate more to citywide procedures, interdepartmental collaboration, and overarching policies that need to be applied at multiple levels. This was the end of the past five-year permit cycle. We do anticipate more intensive measures moving forward, just because that is the trend from cycle to cycle. And we do anticipate that we will need additional support to address those measures that require that holistic, integrated, city-wide approach. That is it, but I am happy to answer any questions you may have.

I'm good. No questions?

I'm good. We don't need a vote. That's just receiving the report, correct? OK.

Thank you very much. Thank you.

Good job. Welcome on board. Item five is consider appointing Noah Guerrero to fill an expired three-year term on the Moore Planning Commission. Make a motion we approve. Second. Would you call the vote?

Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Mark Camp.

Yes. Item six is consider appointing Chris Appel to fill an unexpired term until August 2027 on the Moore Planning Commission.

Make a motion to approve. Second.

Call the vote.

Louis Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Mark Camp.

Yes. Item 7 is consider appointing Chris Appel to fill an expired three-year term on the Moore Board of Adjustment.

Make a motion to approve.

Second.

Call the vote.

Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Mark Hamm.

Yes. And Chris and Noah, thank you guys for your willingness to serve. Thank you. We'll appreciate the work that you're going to be doing for the city. Thank you. Welcome. And it doesn't pay anything, by the way. Just make sure you know that. Item 8 is consider accepting a warranty deed for city ownership of maintenance of the curve located at 1550 Driessen Drive and authorize city staff to execute all required documents for the deed transfer application by Ryan Hudspeth of Belmont Development Company, LLC, Melissa Fisher, Texas Curve, Moore, GP, LLC.

Mayor and Council, this is primarily a housekeeping item. When the Curve development was originally approved, it was approved with the understanding that the parkland that was developed would become city property and a true public park. The development is now considered to be completely developed, and they are now making that deed transfer over to the city. If you have any questions, I'd be happy to answer them.

And just for clarification, this is just for the park?

That's correct. Just the park.

Has nothing to do with the apartment complex. That's correct. That'll answer a thousand questions I've had. I make a motion to approve.

Second.

We've had the motion and second. You can call the vote.

Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Mark Camp.

Yes. Item passes. Agenda item 9, consider adopting resolution number 14-14026, approving the issuance of multifamily housing revenue bonds by public finance authority in aggregate principal amount not to exceed $30 million. and recognize the city of Moore is not responsible for issuing the multifamily housing revenue bonds and has no financial obligation to pay any principal or interest of the multifamily housing revenue bonds.

Mayor and council, this item is in regards to the financing, the permanent financing of the curve. I'm going to actually have Sean Smith, a managing partner of the curve development, to come up and explain exactly what this is.

Very good. Thank you.

Good evening. Nice to see you all. Yes, this relates to the Kerr Apartments, same as the previous agenda. As you all may recall or you may know, this property was originally developed utilizing affordable housing tax credits, tax-exempt bonds issued by the Oklahoma Housing Finance Agency, and, of course, CDBG disaster recovery funds from the city of Moore. So as Elizabeth mentioned, the property is now complete. It's stabilized. It's been operating really well for the past few years. So now the time has come to refinance the current loan that's on the property. The construction loan is still in place, and now we're putting the permanent financing in place. This is really just a technical issue with issuing tax-exempt bonds to comply with IRS regulations to do that. The code says basically that the jurisdiction that covers the area where the facility is located must approve this public finance authority in issuing the tax-exempt bonds that then become the funds for the permanent financing. So this is really just a a formality again we want to reiterate you know there's no obligation from the city of moore here to either issue bonds repay bonds or anything of that nature so happy to answer any questions if you have them any questions thank you thank you make a motion we approve second with the motion and second you can call the vote please kathy griffith yes ed porter yes melissa hunt yes louis williams yes adam webb yes rob clark yes mark ham

Yes. Item 10 is consider the creation of an animal welfare board and appoint a selection committee.

Mayor and Council, the criteria and understanding of the board was emailed to you earlier this week, and so if a selection committee is appointed tonight, then happy to work with the selection committee and get the applications on the website and begin taking them for initial review when the selection committee chooses to.

That was my question. It'll be much like the planning commission and all that. We'll put an application out. Perfect.

Are there any? Volunteers to serve on the committee.

I'll do it.

Melissa, if she doesn't volunteer, I'll nominate her.

Yes, there you go. OK, couple more.

Adam.

I'm willing to do it.

OK. Nominate Kathy.

Do you want to do it?

Or sit? No, I'll pass.

I'll do it.

Rob? Perfect. Good.

Okay. So I'll make a motion that we appoint Melissa, Adam, and Rob to the Animal Welfare Selection Committee. Second. Second.

All right, we have the motion and second. Would you call the vote?

Sid Porter.

Yes.

Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Mark Hamm.

Yes. Items approved. Item 11, consider authorizing the budget to purchase of 10 handheld radios and associated accessories to replace outdated models from L3 Harris on source well contract number 020625-L3H and SIT number 116321 in the amount of $36,930.83.

Mayor and council, items 11, 12, 13, and 14 are all budgeted items and routine equipment maintenance. This particular item is maintenance of our handheld radios, which are daily use. We'd recommend approval.

Make a motion to approve. Second. Call the vote, please.

Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Mark Ham.

Yes. Item passes. Item 12 is consider authorizing the budgeted purchase of 10 ticket writers, printers, and associated accessories to replace outdated models from Tyler Technologies. Doing business as Brazos on source well contract number 060624-TTI in the amount of $36,230.

Make a motion to approve.

Second.

Can you call the vote, please?

Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Mark Hamm.

Yes, item carries. Item 13 is consider authorizing the budgeted purchase of safety equipment for the installation on six fleet vehicles from Fleet Safety Equipment doing business as Dana Safety Supply in the amount of $79,272.60 using state contract number SW0142. Motion to approve. Second. You call the vote.

Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Mark Ham.

Yes.

Item carries. Item 14 is consider authorizing the budgeted purchase of six mobile radios from L3 Harris Technologies in the amount of $34,073.86 using Swartzwell contract number 020625-L3H and SIT number 116321.

Make a motion to approve. Second.

I have a question first. What's the difference between the first radios and these radios?

Thank you for that question, Councilmember. I was getting nervous. The first are handhelds, so like these that go on the individual officers, and these six under item 14 would be the actual in-car radios. Item 13 and item 14 are related to outfitting new vehicles that the council's already approved.

Okay, thank you. How long do they last?

Which, the cars or the radios?

Handhelds.

Handheld?

Oh, that would be a better question for the emergency manager, Galen. He's been in the game longer than I have. But generally, radios are a lifespan of 10 years.

Really? Okay.

I'll answer that. I'm next.

Well, you're going to get an answer.

Depending on who's using them, sir, some last a shorter amount of time.

Just like toys.

Some people are a little more abusive, so... Did we have a motion and a second? Yes, and a second.

Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Mark Ham.

Yes. Item passes. Item 15 is consider declaring 59 Motorola XTS5000 portable radios as surplus and authorize their donation to public safety agencies.

Mayor and council, good evening. These radios are portable radios, such as what the chief showed you just a moment ago. Many of these, or most of them, were the original 800 megahertz radios that were purchased on a grant from the then brand new Homeland Security Department. And those radios were bought in 2006. and have served us well. We've done upgrades to those. We've changed radio brands. We've implemented some things along the way as technology changes. So we have 59 of these right now that are ready to be surplused and donated to other agencies that may still use them. The radios have been completely deprogrammed. There is no programming in them at all other than the caretaker stuff in them. But we did go ahead and tune them while we had the opportunity. So we'll be giving some radios away to folks that are in need.

Good. Make a motion to approve. Second. Would you call the vote?

Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Mark Ham.

Yes. Item passes. I might add that we'll have a few more coming up. We just don't have them done yet.

Thank you. Item 16 is consider acceptance of emergency management performance grant. FY25 from the Oklahoma Department of Emergency Management for our outdoor warning system upgrades in the amount of $65,000 with the city providing a required non-federal matching funds in the amount of $32,500.

Good evening once again. This is a grant that we have received from the state that will purchase and install one new siren. We're going to move an existing siren to a little better location. And we're going to replace the equipment that we use to set them off, which is what we call the encoders. The state, again, has granted us $65,000. Our share of that is $32,500. The next item will be a companion item. And I will have some good news with that here in just a second on that one.

How many salaries do we have currently?

We currently have 45. This will be number 46.

All right.

Make a motion to approve.

Second.

Would you call the vote, please?

Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Mark Hamm.

Yes, item carries. Item 17 is consider authorizing the purchase installation of one federal signal 508-128 outdoor warning siren and controller with solar power option, three federal signal SS2000 plus encoders and associated equipment, and the relocation of one existing siren from Joe Goddard Enterprise LC in the amount of $63,456.57, utilizing the TIPS contract 220105 and funded by EMPG FY25 grant funds.

The state gives and we spend. This spends the grant that you just previously approved. We do have a new amount, however, for that grant. The original quote had some items in it that we're not going to need to replace. So the new amount is $59,016.57. 59016.57.

So it's not the $63,000?

That is correct.

So whoever makes the motion, we just need to amend them.

I make a motion that we approve with the adjusted amount.

Second. Second.

We've had the motion and second. Would you call the vote?

Sid Porter? Yes. Melissa Hunt? Yes. Louie Williams? Yes. Adam Webb? Yes. Rob Clark? Yes. Kathy Griffith? Yes. Mark Hamm?

Yes. Adam Carries? Thank you all.

Thanks. Galen?

Item 18 is consider authorizing the Parks and Recreation Department to solicit bids for budgeted annual maintenance of the station aquatic center slide.

Good evening, Mayor and Council. The Parks and Recreation Department monitors and maintains the station's aquatic slides for safety, structural integrity, appearance, and operational performance reasons. We request authorization to solicit bids for this budgeted item. Recommend approval.

Make a motion to approve.

Second.

Sue, have you ever slid down the slide? I think next year you need to initiate the improvements.

Have you?

Not that one. I'll do it if you'll do it. OK, I'm sorry. We just need a motion and a second.

We got it.

You already have it? Go ahead and vote. Or call the vote.

Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Mark Hamm.

Yes. You're not supposed to ask me that. I'm the mayor.

I get to embarrass you.

Item 19 is consider authorizing the Parks and Recreation Department to solicit bids for the budgeted installation and adaptive turf infield for the existing ball field number five at the baseball complex at Buck Thomas Park.

Thank you. The existing baseball field number five at the Buck Thomas Baseball Complex has been selected for renovation and will be used as an adaptive turf infield for the Courage League and other baseball league play. The Parks and Recreation Department is requesting authorization to solicit bids for this budgeted installation.

So both the Courage League and normal regular baseball will use it? OK. Very good.

Thank you, Sue, for working on this and getting this that's been needed for a while. My staff has been excited about the future.

It's an exciting improvement. Thank you.

Let's take a motion to approve.

Second. Would you call the vote?

Louis Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Mark Hamm.

Yes. Item passes. Item 20 is consider approval of budgeted installation of pavilion shades for the Fifth and Markwell Park and Cottonwood Park in the amount of $32,992.

The 5th and Markwell and Cottonwood parks have very little shade in the park areas around the playgrounds. The Parks and Recreation Department is requesting approval for the budgeted installation of pavilion shades for both parks in the total amount of $32,992. Recommend approval.

I've not been to the one park, but the one at 5th and Markwell. How much of that park are you trying to cover?

It's just a bench, enough for parents to sit under, so they're not dying in the heat.

Was this a request from some of the parents?

Yes, in the neighborhood. It's very hot there, and at Cottonwood.

Very good. There's absolutely no trees, at least in the one on 5th and Markwell. Trees are very small. Yeah. Make a motion we approve. Second.

With a motion and second, you can call the vote.

Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Mark Camp.

Yes. And item 21. Okay. We've been requested to table this item. I make a motion that we table item 21. Second. Second. Would you call the vote?

Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Mark Camp.

Yes. Items tabled. Item 22 is consider approval of a contract for construction manager at Risk and Crossland Construction Company Inc. in the amount of $4,000 for the pre-construction value engineering phase of construction of the public works maintenance facility phase 2 project.

Mayor and council, this is phase two of the public works facility, maintenance facility. And Crossland Construction, they performed the phase one project. And so it makes sense for us to move forward with them doing phase two, because they're very familiar with the project. What this consists of is about 7,200 square foot for add-on to the existing phase one project. And the divisions that will be housed in there, this is mainly for, well, it's for solid waste collection and disposal, as well as some additional storage space and area for building maintenance for this facility.

So is this a facility on 27th or the new one over on?

No, this is 27th and east of Shields. East of Shields.

Okay. Very good.

Thank you. And this, what you're voting on tonight, is just for the value engineering portion for $4,000 and would recommend approval. Now, they will be the construction manager if we go ahead and approve this portion for the at-risk project. OK.

Very good.

Make a motion to approve.

Second.

All right, you can call the vote.

Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Mark Camp.

Yes. Item passes. Item 23 is consider approval of a agreement with Pinnacle Consulting Management Group Inc. in the amount of $60,150 for right-of-way acquisition services for the Northwest 27th I-35 to Hillcrest Drive reconstruction project ODOT State Job number 3810704.

Mayor and Council, this is a typical acquisition project for Pinnacle, and they would perform the services that are required for acquisition. There are nine parcels for this particular project. This is an ODOT project, and so they'll be required to do an appraisal and a review of the appraisal and right-of-way staking and title search and so forth.

So my question, this amount is just for Pinnacle's services and have nothing to do with the actual acquisition of all the property?

That's correct.

Okay. All right. Very good. Thank you.

Can I make a motion we approve?

Second. You can call the vote, please.

Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Park. Yes.

Yes. Item passes. Moving to item 24, consider approval for budgeted purchase of a Craftco crack sealing machine from Craftco Preservation Products in the amount of $96,268.40 using source well contract number 050625-CFC.

Mayor and Council, this item is used to preserve city streets by sealing cracks before water and ice can damage them further. The item is to replace a 2006 crack sealing machine that needs to be retired. I'd be happy to answer any questions you may have and recommend approval.

I had a question come up to me. Did we buy two of these last year? We did not. We did not buy any of these last year?

No. The last one we bought was 2017. How many will this make us have? Two. It'll be three, but one's being retired. OK. So we'll still have two?

Yes. OK. Thank you.

Make a motion to approve.

Second.

And you can call the vote.

Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Mark Ham.

Yes. Item carries. Item 25 is consider approval for contract to replace the existing artificial turf by a forever lawn in the amount of $59,966.80 using source well contract number and authorized a deposit payment of $29,983.40 to begin the project.

Mayor and Council, the current turf at the shelter has eroded to the point that it needs to be replaced. This system provides better drainage. resists harmful germs and bacteria and is easy to clean and maintain using antibacterial cleansers that won't harm the animals or materials used. And I'm happy to answer any questions you may have. Recommend approval.

Help me understand where this is going.

On the north side of the facility we have areas where the animals are allowed to move around outside that's all our animal shelter correct okay okay very good so is um is this the typical lifespan of that turf or was it just not good turf in the first place it was bad turf in the first place um the current turf is just glued to cement it doesn't allow drainage the way it needs to and

So this is a turf that's prepped ahead of time with... Prepped.

It's made specifically for animal feces and urine, and it actually consists of better drainage. They're going to rip out the old cement and put in new drainage.

Okay. Okay. Very good.

That's included in this price?

Yes, sir. Okay. Very good.

Had the motion. Who did the second? Make a motion to approve. OK. Melissa made the motion to approve, and then Rob will be the second. I'll second. Will you call the vote, please?

Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Mark Hamm.

Yes. Adam Carries. Thank you. Thank you. Item 26 is consider approval of budgeted supplements for the FY2026-2027 for multiple funds carryover prior year open purchase orders.

Mayor and Council, this is our annual, if you will, purchase order carryover. All the open purchase orders that were obligated but uncompleted during FY26 are being carried over to FY27 so the work can be completed and the goods be received.

And this allows us to fully close out 26? Yes. Okay. Make a motion we approve. Second. Okay.

Do we need a motion?

Already did.

I'm sorry.

My fault, Mayor.

I distracted you.

That's all right. Go ahead. Call the vote, please.

Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Mark Camp.

Yes. Item passes. And item 27 has been requested to be tabled until a future time.

Mayor and Council, I submitted the wrong agenda item language, so I'd like to table it tonight and bring it back at the next meeting.

Okay, make a motion to table. Second.

I need to call the vote.

Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Huey Williams. Yes. Adam Webb. Yes. Bob Clark. Yes. Mark Hamm.

Yes. Items tabled. At this time, we're going to recess the city council meeting and convene the more public works authority meeting.

Okay. So before we vote on the consent docket, we've been requested to table item B, 28B. So I'd make a motion that we table item 28B.

OK, so the motion is to table item 28, or item B, on the consent.

Is that B or D?

B as in boy.

OK. Kathy, seconded. Second.

OK, we have the motion and second for tabling item boy. Call the vote.

Sid Porter. Yes. Melissa Hunt. Yes. Lubie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Kathy Griffith. Yes. Mark Camp.

Yes.

Item B is tabled. Now I make a motion we approve consent docket item 28A, C, and D. Second. You can call the vote.

Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark.

Yes.

Kathy Griffith. Yes. Mark Hamm.

Yes. Items tabled. We're going to recess the more public works authority meeting and convene the more risk management meeting. Make a motion to approve consent docket items A, B, and C. Second. You can call the vote, please.

Kathy Griffith. Yes. Sid Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Mark Hamm.

Yes. Consent docket is approved. We're going to recess the moral risk management meeting and reconvene the city council meeting. All members are still present. Item 30 is new business. Item A, citizens forum for items not on the agenda. Nobody signed up. Anybody? Item B, items from city council trustees.

Just one for me. Went to the promotion ceremony for the police this past week, and it was well done. I was very impressed.

Yeah, we've had quite a few. I saw the email. I wouldn't be able to be there. But there's going to be some promotion opportunities for some people. We had some supervisors retire. Good. I'm glad you're able to go. Anybody else? Council? Item C, items from the city trust manager. Nothing at this time. Item 31 is adjournment.

Second. Call the vote.

Kathy Griffith. Yes. Porter. Yes. Melissa Hunt. Yes. Louie Williams. Yes. Adam Webb. Yes. Rob Clark. Yes. Mark Ham.

Okay. We're adjourned.