Leach Library Trustees - Regular Meeting

Ready? All right. We're calling this meeting to order. Um, this is a regular meeting of our board of trustees for the Leech Library. We're going to be begin with the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. So, as you can see, we have a new trustee seated with us this evening, recently appointed by our town council, Miriam Malik. And Miriam, I'm going to put you on the spot and ask you to spend a minute or two and just share some things um with us about you.

Yeah, sure. Uh so, hi, my name is Miriam. Um I'm actually uh currently um working at Wakefield Public Library in um Massachusetts. So, I'm a head um circulation there. Um, and I just looked at the position and I thought like I wanted to contribute to the community. I live here in London, so I just decided to come here and join the trustees. Very good. Well, thank you. We're very glad. Round of applause.

We um we've had a we've had a chaotic year, but um we we are looking forward to the work that we're doing. As you know, our library is currently closed and under construction, and Don is going to share more about that with us this evening. Um, as I promised at our last meeting, I'm going to read our mission statement because I think in the course of last year, we kind of went sideways a little bit. So, I would like to read the mission statement for the Leech Library. The Leech Libraryies mission is to provide materials, information, and services for community residents of all ages to meet their personal, educational, and recreational needs. Okay, we're going to move on to our consent agenda. Has everyone had an opportunity to view the minutes?

Okay. Okay. Very good. Um before I take a vote, I just want to bring to your attention some of our upcoming um meetings. We will have a meeting on Tuesday, May 19th at 7:00. It is a special meeting and it will be here in the Moose Hill chambers. Th Thursday, June 4th, we will also have a regular meeting and it will be here in the Moose Hill chambers at 7:00. Thursday, June 25th, we will have a special meeting at here in the Moose Hill chambers at 7:00. Thursday, July 9th, 2026, we will also have a regular meeting here in the Moose Hill chambers at 7 o'clock. Thursday, July 22nd, we will have a special meeting here in the Moose Hill chambers at 7 o'clock. Um, may I please have a motion for the consent agenda?

Um, I move to accept the consent agenda. That was a motion by um Erica. And may I have a second, please? Second. Second by Beth. Um, any discussion? All those in favor, please say I. I. Are there any abstensions? Any nays? Very good. Public comment. Is there anybody here from the public that would like to comment on anything this evening? Going once, going twice. Very good. Staff reports, Miss Plant.

All right. Thank you. Um my report is pretty lengthy. I won't go through all of it. Um there were a lot of meetings and a lot of building stuff is happening. obviously I'll um go go to the building update under that um piece of the agenda. Um so instead I'll just cover more of the like the regular maintenance stuff for you. Um I had noted at the last meeting um but I it wasn't actually on my report at the time. And so I'm just going to reiterate that our cleaning company um agreed with a request from LPD to um clean the community room and the public restrooms over at the police department since um we're bringing in a lot more foot traffic than than they're used to over there. Um and that has worked out really well. I actually checked in today to make sure everything was going well. We didn't have to make any adjustments. So the um cleaning company's doing that for a significantly less rate than our usual monthly contracted rate. So

you report that to the town council. Tell them we have some good news. Again, that is the good news. We're helping. We swear. Yeah. Um so there is some savings there and we're grateful that they because they could have, you know, made us stick out with the contract contracted rate. Um, the elevator, I think I've emailed this as well, is currently in like suspended status. Um, because our one of our vendors wasn't comfortable entering the building while it was, you know, a health hazard essentially.

Um, which is understandable. So, it's suspended right now. We did have to pay a fee to suspend it and we will have to pay the regular fee to inspect it once we're back. Um, really we can do that as soon as the mold's remediated. So, of course. Yeah.

Um I had given you updates about the boiler but um earlier in April we um had a Saturday that the boiler was not running and there was a leak from coming from pump one. Um I had to call for emergency service. So unfortunately we had to pay more than normal because of that. Um they were able to restart it but it did fail again within a few hours. Um thankfully the weather was okay so it didn't have a huge impact on building temperatures. Um they did come on Monday. It was a an issue with the motor. They came on Monday replaced the motor. Um but unfortunately that was an expense that's going to be coming out of it's not coming. It's not out of uh the maintenance line yet in this copy. So um it is still coming. I do actually have the amount because I wanted to tell you. So, the total invoice was $1,931.94. Um, that's including the emergency service and the replacement of the motor.

And was that for the plumber? Did you say or was that? No, this is um for our Hback company. Um, okay. Eene. So, may I ask you a question since we're on this? Yeah. I I'm noting in my business that I'm starting to see fuel charges on invoices. Are you starting to see fuel charges on invoices? Oh, yeah. That's been pretty common for us. Um I wouldn't say it's I mean I wouldn't say it's every vendor but the majority I would say I'm definitely seeing them. Okay. I had seen them for a while and then you know things were had lightened up a little bit and now I'm starting to see them. But you don't see them on all of your vendors just some. Yeah we also some of our vendors are local so the fuel charges aren't as steep as they would be if they were farther away. Okay. So

all right thank you. Yep. Um, so the boiler is set, but that was an expense that's going to bring the um maintenance line e over even more than we were anticipating. Um, I did want to note we had a great staff development day. Thank you to the board for supporting um, lunch and for um, also supporting it as a professional development day for our staff. Um, we really appreciate it. We had some great presenters. Um, and at the end of the day, we did a kind of like teamwork art work piece that's actually going to be installed at the library. Oh, that's wonderful. Open. Will you share that with us before you? Absolutely. Okay. I can see it.

Yeah. So, that was really great. Um, let's see. We I submitted the data for the annual public library survey at the end of April. That took a village for everyone to compile numbers. So, we I kudos to all the staff that helped me with that. Um, we I submitted two capital improvement plan requests um for the library as the board um approved me to do. Y

So, those have been submitted. Um and we had our annual emergency lights inspection. Um there were some that need new batteries and that's why that's on the agenda later on. Um, we also sent out the press the news release this week that updated the public on the building status and summer reading and um that I had shared with you as well. Um, I left our satellite location services in there um for the public's knowledge, but I know that you it's the same that I've been posting. Um, there's some information regarding statistics for reference and adult services.

Oh, I'm sorry. I skipped a section. Thank you, Megan. Um the friends I wanted to note that um because this is not something that I think you have to accept as unanticipated funds. Um they sponsored two new limited time museum passes. Um one is the Institute of Contemporary Art in Boston and the other is the Wright Museum of World War II in Wolfboro, New Hampshire. Um I never knew that was there. Have y'all ever have y'all ever been there? No. I have not visited them yet, but it's very very interesting. That's awesome. Donna, both of these were actually patron requests that we've held on to. Um, and I also encourage the right museum because of the 250th anniversary of the US. So,

great. Um, both passes are available now to reserve online. So, excellent. Nice. Uh, let's see. There's our usual statistics. There's my whole list of meetings. Um, and I just wanted to remind you about Oh, well, back that truck up. Those are all them you have to go to. Yeah. A lot of them are related to the building projects. They're This is not normal. Um, that makes my hair hurt. It was a lot. I have a headache just looking at that. Yeah. Guess I missed that.

It was It's probably the longest one I've had reported before. Um, and then I just had a couple reminders for you and the public. Well, this one's for you specifically that um the Spring New Hampshire Library Trustees Association conference is is going to be held on May 27th in Manchester. Um registration does close tomorrow. So if you have not registered yet, make sure you do it by tomorrow. Yes. Um and then just for the public to know that our summer hours and summer reading registration will begin on the same day this year, u Monday, June 15th. for the for the trustees conference. Do we have to say who's going? Do we have to vote on anything? Just go. You can just go. Y

Yep. And I do I I can send this email again, but I had um asked for a specific date if you can because you get reimbured for the registration fee. Um so if you can get me receipt or proof of payment, okay, um as soon as you can, that would be great. We can process it. I have the link open. I know you sent this um before, but my brain did not hold on to it. Um so I've got it right here. Um um I've got I've got the link open if anybody do you all want me to email it out real quick? Sure. Okay. I will send that real quick. Good. Thank you. And since Megan is here, she can deliver her report live if you'd like. That would be great. All right. Nice to see you, Megan.

Nice to be here. All right, bring this a little closer. Um, so this one's Jen's report. So, um, in March we had 3,617 visitors to the library, uh, which is great. Um, and then we had a total of 54 new patrons register. So, we're still getting foot traffic. Seriously, that's awesome. I was really excited to see that. Um we also had obviously a significant drop in circulation numbers for

um we have a large browsing community as well as holds. Um so the browsing obviously is less. So, uh, we did circulate, uh, 4,735 materials, um, from our location at the police department and we had 4,841 from the digital collection, which is a total of 9,576 materials. Um, wow.

Which is really the first time that we've seen the digital ever be higher. So, we do know people are using that. Um, it is a steady growth up. Um, if you kind of track, which I do if anybody ever wants to see my stats, I have stats for everything. Um, we did have 230 Leech Library patrons visit other Gmails libraries where they checked out 1,851 items. Wow.

Which is huge. So, we are only able to look at the stats of the people who actually check stuff out, but we do know from talking to other Gmails libraries that our patrons are visiting. Um, I know Rogers in Derry in particular are getting some of the higher numbers of um kids coming in and using their play space and just visiting. Um, so it's a really great opportunity. So, it's really really impressive that we have are part of this Gmail and we're still still able to offer services. Um, I agree. I mean, can you even imagine now if our library were closed and we didn't have G-milks. Oh, yeah. My kid has a ginormous canvas bag full of books from Windom.

Yeah. And it h it's always it's unfortunate with the building and everything, but having patrons come back and be like, "Oh, you know, I saw this collection or I saw this." Um,

yeah, it it's it's been like the best of a bad situation kind of thing. So, it's it's nice to see that. Um, my meetings this not quite as lengthy, but still there. Um, so in March, we had uh five programs for teens and a total of 15 participants to uh at all of those. And I just wanted to give out a special thanks to the London Dairy Arts Council and Miss Greater Jerry's team for the participation um in partnership with um our special event for the maker lab. We offered a um mental health focused um space to be able to do come in do whatever kind of art you wanted with no pressure to submit it. But there is a teen art contest. So we gave them the supplies. Uh one of our regular volunteers, Molly Carrian, is Miss Greater Derry's teen. It's a long and her platform is mental health. And so she was like, "Let's do this." And I'm like, "I think that's amazing." And so she did a little presentation and it was just amazing to see her like really connect with kids her own age and get some of the quieter kids to kind of talk and then the arts council was on hand to help kind of guide with some tricks and tips. So it was the most well attended um program in March. Um and then we do have some fun things coming up for teens. our George Washington Secret Six book club. It is the young readers adaptation. Um, so you can pick up copies now. And it is all about his spiring, which is really, really fun. And I've read uh both the kids version, the young adult version, and the adult original book. And they're just it's a

fascinating piece of history that I I love spies and spies things. So that was fun. Um, we're partnering with the Movie Night on the Common. Um, we're Movie Night on the Common. We're partnering with the London Police Association uh for National Treasure and we're able to do that. Um, our regular license only covers indoor movies. So, we have to get a special license and they are covering the licensing fee. That's nice. That's great. So, that's really fun. Very good. Yeah. All right. And then um I'll highlight from Yeah,

thank you Megan. Uh I'll highlight from Jen's report that um Jen and Laura both attended the Cliff conference um at the end of March and they went to some really great um presentations. I asked them to split up so that they could cover more presentations and um they both brought back some really great ideas. Um, I also wanted to thank the YMCA of London um for hosting our Magic Fred performance um in early April. We had to reschedule it um but they were really great to work with um and we appreciate them lending us some space. Um it was also uh probably the best program attendance we've seen for kids since we've been out of the building. So, um, we're grateful to have worked with them.

And, um, Jen has some upcoming programs like edible food arts. Um, there's another session of Growing Up Wild with Miss Colleen. Um, there's a children's book bingo that's still going to happen. And then, of course, summer reading will begin. So, sounds like it's been busy and it's going to get busier even though we're displaced. I'm I'm pleased that these statistics are as strong and healthy as they are. So, I mean, it just speaks to the support of our community and it certainly speaks to that we need to get this library reopened. So, okay. Thank you very much. I appreciate that. Any other comments or questions by the board? You all are amazing for

being able to consistently do as much as you're able to do with this situation. I'm very impressed and very grateful that we have all of you doing what you're doing for us. on top of everything else that are your regular duties. Yeah. Uh you have nothing to do otherwise trying to constantly pivot with uncertainty, especially with summer programming. I that's exhausting in and of itself, but to have to find alternative places to do programs, um reach out to the patrons. Yeah, agreed. Ton of extra work. Thank you. Thank you. Okay, we have a treasurer's report. Hey,

that will kind of go into the other part of the consent agenda with Do you want to do this do this now?

Sure. I can just um want to give a big shout out. Thank you, Colleen, for pil compiling this all together. So, at the end of March for the um start. So, starting with the book account, the ending balance in March is $37,30029. And then for the other trustee account, uh mainly with donations and things like that, that is Thank you. Uh $51,716. Um but with kind of going into that ad hoc financial is that okay?

Yeah, you already had blend the two together. Sure.

Yeah. So going right into that yesterday um the ad hoc financial ad hoc committee met uh this was basically for us to get a road map of what we need to do, what we're doing and try to start on the right path so to speak. And we will be continuing to meet. will of course post the agenda. Um, and where we're meeting, everyone is welcome to come. Um, and so we talked about the timeline for budgeting because the town wants it sooner, even sooner. And so that's end of July. Um, so we've decided that we'll tackle a couple budget lines at a time with of course the help of Donna and Colleen. Um, and this ad hoc committee, we do not make any final decisions. that is with the board. But the big purpose of of the ad hoc committee is that we are able to come to this board with questions, comments, and try to continue to streamline our meetings because we are doing so much right now.

I know. Um and then also we've started to talk about the trustee account that has donations uh involved with it because we as trustees have not kept good track of what donations are coming in, what are supposed to be going out and so with the help of Donna doing the research to see how other trustees are holding themselves accountable and keeping track uh so that we can do a better job with that. Um and Erica Beth, do you have anything? No, I think that covers it.

Yeah, the video should be available because it is recorded. Every uh meeting is recorded. Uh so the public can watch at their leisure. Um and as soon as the next meeting is scheduled, we have to look at room space. Uh we're going to post that and let people know. So any any questions by the board?

No. Um I think I do want to emphasize too that um AZ was doing a really nice job with um really limited um materials. Um she came into this board, you know, weeks ago and she's digging through um a year's worth or more um of really just kind of disrupted um

uh recordkeeping. So she's working really hard. Um but we want to acknowledge that um with the changing of banks um we're seeing some problems. We're seeing some flaws with the transfer of money and um the recordeping of that those transfers um of checks that were not properly voided out. Um so it we're asking the community just to bear with us because um this is not a business asusual kind of transfer of power. um you know, we really have to do a lot of um a lot of esavating of, you know, of finances and we have to require a bank that no longer has business with us. Um and we none of the people that were on that um on that, you know, signing uh privilege are even present. So, we have to like kind of figure out how do we get these financial records. Um so, bear with us. um we want to be transparent but uh unfortunately those records are not available to us um to date. So we're working on it.

So one of the questions that we have is that there were checks that um were sent to us new checks but they still say trust account. So not trustee account. And uh Nancy as the chair and myself the treasurer um we have signing power. At some point we need to figure out going to the bank and why, when, where, how. Speak if you want.

Yeah. Okay. And um try to get that back in order so that's not confusing. We've talked about the financial procedure um in past meetings. What does the treasurer do? What does staff do? Um and right now we're also looking into financial policy. So again, Donna and Colleen have brought different samples that were looked at before and we're going to spend some meetings going over to have a strong financial policy that goes along with the financial procedure. And so I have a couple of questions. Yeah. So where would you say the the the largest deficits are? Yeah. In in in where we are today and I don't mean like shortages of money, but areas that

need the most attention. Yeah. Um I think Donna you can feel free to jump in here too. And yeah um one of the big ones is uh previous previous members of the board where there are deposit slips that are still missing. And in order for us to do our due diligence, we have to talk to citizens who was our previous banker. That if we can't close those loopholes that we can say we did our due diligence xyz so that if when we are audited we can feel confident about that and that

so we're missing deposit slips from citizens bank. Do you have a a period of time? So, there are ones that have been listed by by Donna and Colleen that we need to look into. Okay. Yeah. So, we have checks that are I heard you say there were some checks that were voided that are missing. Um deposit slips are missing. Yes. And and the voiding process was never done um to standard. So, yeah. Um yeah, that that's problematic in of itself. Yeah. And then we can't identify where they went cuz there's a procedure for that. Yeah. Yeah.

And what I was given was not complete or necessarily organized. Um so going through that and finding items that were on Donna and Colleen's lists were great, but there's still a good amount that haven't been found. And so I'm really grateful that we got the financial procedure going because now we have more of a clear idea. Whereas with the passport, the treasurer was doing a lot of the bringing the deposit slip, but then also not bringing back the deposit slip and for order for Donna and Colleen to be able to do their jobs efficiently. So, 100%.

Um, right now we don't we're not bringing in a ton of cash, but um when we do the staff will be able to go and we'll still have checks and balances and things like that, accountability, more accountability for the board, but we continue to say we're we're moving forward, but in order to move forward, we have to clean up our financial house. Okay. All right. Thank you for that. Thank you, Donna. Um, questions or other comments by the board. We know that that's going to be a work in progress and um

we as I'm speaking for all of us. We as a board are empowering you to bring whatever concern back that that you need support on. Yeah. If you need help on something, um, we're here to help you figure that out because I I know that our finances are in a state of disarray and we have to get them straightened We have a responsibility to our community. We have a responsibility to the state of New Hampshire. So, um, we got to get this right. We're we're probably going to need to consult with the town manager to ask what is the protocol when the people who were the signers

um and who were was the director at the time are no longer here to vouch like citizens bank can't just hand over financial reports to just anybody that asks, right? So, how do we, you know, either get the legal representation to move that forward or, you know, who do they need to talk to so that we can get the papers um that will identify what they have on record so we can check crossch checkck it? Yeah. And that's part of a a broader conversation that we're having about

town and library relationships. We're really working together. The town is more than willing to help us, of course, financially, but also with their organization skills. The budget committee has some amazing members. our um liaison has reached out to to us and so I will continue to keep Nikki um updated. Would you Nikki? Nicole. Nicole. Nicole. Okay. Um we'll continue to keep her updated about the financial ad hoc committees and invite her because we can use all the help we can get. All right. Very good. Madam Chair, may I add something?

Absolutely. I just want to clarify for the public that when we're speaking about the finances that need cleaning up, um it is not finances that staff Yes. see is doing every day. Correct. We know that. But thank you for that. Yeah. That um staff and town need the library and the town employees have been doing what we have to do to make sure finances are in order in terms of the library budget. um what we're referring to is more related directly to the accounts that the trustees oversee, specifically the trustees account.

Um so I just want to note that and I also said at the meeting last night that the staff at this point were really we're just going to focus on the now and doing what we need to to keep things moving ahead. Um and obviously we just need the board to figure out what it needs to with cleaning things up. We're here to support you. We're here to help. Mhm. Yeah. And it's for sure you you have done everything above and beyond um what is expected and the the board has been lacking and the board will take accountability for that and we will selforrect. Um but for sure those are very different um figures

and the stuff that's not right is the responsibility of the board for the board's account. So we will definitely take responsibility and find that. Thank you. We will. Okay. Anything else? If not, we're now we're going to move into committee reports. And you've already given me yours, so thank you very much for that. Um, did anybody else have a committee report that we were we had scheduled we're scheduling our meeting for?

Yes. Yes. Um so um Chair Hendricks and I are going to be meeting to look at the trustee bylaws and we have scheduled a or we are tentatively scheduling a meeting for Wednesday, May 20th at 6 p.m. location to be determined. Um but that will be um posted and we will be proceeding accordingly to get our bylaws in order because that is also an area where we need to bring some clarity and um some and and some direction and clear guidance. So, your board is working. Yes, your board is working. Any other committee reports? No. All right, Donna, back to you.

All right. Presentations and discussion. Building update. Building update. Um, so I mentioned in my report as well, but press release went out to the public um confirming that the library will remain closed through the summer. That is the latest update. Um some of the reasoning for that was related to some delays with the contract being signed. Um I am happy to share that the contract was signed uh the contract with REARC was signed last week. Um they are in the process of um getting change orders that also need to be signed over to me. I am hoping next week um they're going to actually review them with me as well, which I appreciate. Um, and then after that's all signed, the invoices should follow soon after. Um, the unfortunate thing is they're probably going to all hit the budget at once, but um, we know they're coming, so I just wanted to give you a heads up. Um, on Monday, the town council authorized funding. Um Nancy and I both went to uh present and um that funding it's a total it's $94,518 that was authorized on Monday as additional funding for this project. Um it includes the remediation work that was um identified as needed in the more thorough mold testing. And um they're also going to be replacing the carpet in the staff break room which is on the lower level of the building. Um and they're replacing it with tile. Um and that was a recommendation also from the mold report um because that is the only carpeted area in the lower level of the building.

So can I say something about that? Yep. So, we were we knew that we were going to be in front of the town council on Monday evening and we were expecting to bring a figure to them of in round figures $45,000. $45,000. So, Donna calls me late in the afternoon on Monday and she says, "Guess what? It's not going to be $45,000." I said, "Oh, well, how much is it going to be?" And she said, "It's going to be $94,000." And I said, 'We going to the town council to ask them for $50,000 more?

And she said, 'Why, yes, yes we are. I, but I want I want you all to know that your town council, our town council had some some pointed questions, but they were 100% supportive, as was our town manager. So, I just want you all to know that this is the level of commitment that we have um in terms of of getting our library reopened. So hopefully we don't get any more numbers like that. Donna. Yes. So the reason why um that number did increase so much is because we also added um work that we felt needed to be

addressed immediately that was from the external envelope report. They in the uh water testing that they did on the roof, they found essentially two holes in the roof um that weren't the holes we were expecting to find, but um they needed obviously to be repaired um since you know it's a it's part of the rainy season right now and it's a concern. So um that's why the number went up suddenly on Monday is because we added that on. Um so the good news is that um Envirro Vantage who is doing who is coming back to continue the remediation work um has moved some things around in their schedule for us and they're going to be on site to continue work on Monday. Um

good. We are expecting that the so the majority of the work is taking place in the children's room. Y

um so we are expecting that the children's room will be unavailable for staff for several days next week if not the whole week. Um we're planning for that. Um but staff will be able to still access um the rest of the building and as um there may be areas that they need to keep us out of for a short term while they're cleaning, but otherwise we'll still be able to pull holds with the exception of the children's room. Um after remediation, the um insulation and drywall patching work is going to begin shortly after that. Um the what's gonna there's going to be a little bit of a lull before the carpet replacement work starts because we know about the lead time for ordering the carpet and they couldn't order the carpet until the contract was signed. Um so there were there were a lot of steps before that happened. So there is going to be probably a little bit of a lull between that work happening and the carpeting starting. Um I also wanted to share that there's a um been a conversation with the town manager Moholland um regarding what we're calling phase the phase two work. Um so he's hopeful that um there may be funding to encumber from the operating budget at the end of this fiscal year um to kind of go after or not go after but complete some of the um higher priority work that we're we're seeing for phase two. Um so that right now is to include some exterior envelope ex uh recommendations um as well as engineering work that will help us plan ahead for the second part of phase 2 which is related to the rooftop units

um and also preventative work such as um I'm getting a quote for putting glycol in the system to prevent freezing until we can replace the rooftop units um and do some of that more um heavier insulation work in the area that we've been having trouble with. And um the other preventative item that Rearch recommended because of the question about our units being able to control humidity um they are recommending that we rent cooling units that will dehumidify the spaces um over the summer

um in our high humidity time. So um that will also be included. Um he's asking that we present that to the council on Monday, May 18th and a decision is is expected from town council no later than June 15th. Um and they the town manager did suggest that the board vote to recommend or not recommend spending that those funds to the council. So, um, the challenge there is that you don't have another meeting scheduled besides tonight until the 18th. Your meeting's on the 19th. Mhm.

So, um, the number I have tonight is the estimate from REARK, but it does not include those preventative measures. Okay. Um, that we're going to add for the glycol and the portable unit rentals. Um, so you could recommend moving that forward tonight. you won't have the total number, but you'd have the estimate and then you could say plus the number for the glycol in the y units. Um or you'd have to schedule another meeting before the 18th. Oh, no, we won't be doing that. So, I can tell you the number that Rearch has right now without those preventative measures. Um

you did you include that anywhere I in this? No, because this was a very new development. Um it is not attached in the agenda. Um the estimate that RERC provided to us um is $494,012 and I can go over the scope of that in more detail if you're interested. Um half just to make sure I understand that number correctly. We have just under half a million. Yep. Okay. Yehaw buildings cost money and the buildings cost money.

The total amount like I said will we'll add on the glycol and um the rental. So this is not the total. This is not the total. It's that plus. Do we have any idea at all Donna what those other numbers are going to be? I don't I I not familiar enough with glycol the cost of installing glycol um into a system. I have given um the like the quantities that they needed to put that quote together. So, I should have it very soon. Um but again, we're getting it from one vendor or two versus if we did a bidding and I'm not I have no idea what cost it's going to come back as. So, it could come back as a million dollars. No,

I don't think so. No, it's going to be small change compared to that number. Mhm. Yeah. Yeah. And I I certainly think it would have it would have been a savings if it prevented the pipe burst, you know. So, I don't think it will be not terribly scary cuz it was a number that we were going to pay originally. We were considering paying under the maintenance line. So, yeah. But we don't have a choice. I mean, if we're going to remediate mold and then invite humid July to come hang out with us in a building that's closed up, that's bad. Yeah, that's how you make gold.

I was gonna say I I I feel like it kind of undermines the entire project to be like and we're not going to work on these remediation or these um preventative measures during the time of year when all of this is going to just bloom right back up, right? And just from like staff experience and being in that building, the children's room is by far the worst when it comes to humidity. Mhm. Um so and you're putting a lot or you and the town council are putting a lot into investing in cleaning that space um making it much healthier. So yeah, I would agree that the humidity protection is really important.

What's the board's pleasure? I make a motion to accept Riark's suggested amount of $494,000 and 400,000 $494 94,2 plus the additional uh costs of glycol and humidity remediation through rental units. We have a motion by Beth. We have a second by Erica. Discussion questions

to just to clarify. So you are recommending to council that they move forward on this. Perfect. We are pretty pleased. Thank you so much. But it's like going to pay for crowns and not buying a toothbrush. Like you can't just invest in one thing and then not maintenance. Like you can't. All right. We would like to see those numbers as soon as you get them. Absolutely. Okay. So, that was a motion by Beth with a second by Erica. No other discussion. All those in favor, please say I. I. All those opposed. The motion passes. With heart palpitations. Yeah. Okay. Do you have any more good news for us?

Um, that is it in my building update. Okay. potential impact of the town complex parking lot expansion. Yes. Yep. Um so this was raised briefly at the last meeting. Um

and I did have a short discussion with um Dave Wallally as well afterward. Um so I wanted I'm what I'm basically looking for tonight. I'm going to give you the broad intro. Um, but what I'm looking for is whether the board wants the staff to invest some time in this right now or if you more so want us to get through what we're getting through and think about this later. I know where you're leading.

Totally up to you. Um, so why we're why we're asking this is because as you know the carpet's being replaced in the main reading room and where we will have professional movers removing items and then putting them back in that whole space. Um, we have the ability to determine if things are getting put back in a different place than they are in right now. Oh,

and we do not have this opportunity frequently. Um. So, the reason why we're bringing up this larger project, um, can you go back to the site plane one more time? So, the, as you've seen from the tree removal, it's the parking lot extension is really coming way closer to the library than we really thought initially. Um, so this is the current one of the current drawings. Um, you can find it I found it on the planning board agenda from April 1st. So, um there is going to be a walkway that also extends from the new parking lot and the that will be like the rear parking lot. Um it's going to attach to the walkway that currently ends at our emergency exit.

And um you know, you can then walk entirely around the the library building from there. One of the things that's a plan in this parking lot project and really the sidewalk as well is that um students are going to be encouraged more when they park to go to the high school. Um oop sorry to walk through this lot and use this sidewalk instead of crossing by the fire department. um what happened to make things safer and to bring them to the signal in front of the library essentially. Yep.

So, we know there's going to be a lot more foot traffic just with students coming through here from the trail from Lafa um through the parking lot in front of the library. And right now, the front part of this lot is marked a lot of a about half of it for staff parking. Yeah. Um, I anticipate what we'll what we'll absolutely need to do is move those staff spots to the rear lot

um to make things more convenient for patrons cuz even if we change nothing, they patrons have to if they're parking in that front lot, they're walking all the way around the building to get to the main entrance. So something we're realizing is that an impact could be that it would be much better for patrons if there was also an entrance where the emergency exit is. Um emergency exit going to go? It would still be an emergency exit. It would just operate as an entrance too. Like there'd be two entrances to the library essentially. um that I mean it's not as simple as

unlocking the door. Um there's a lot to consider in terms of accessibility. Um their rearch I briefly brought this up to Rearch and they said you're going to have to build a vestibule um because you don't want 10 degree wind coming through the door every time it's open. Why not? And uh losing all your heat in the building. So, and then when you talk about building a vestible vestibule, you're either taking space that's from inside the building or you're building out. Um, so there are definitely things to think about.

The other thing that is a potential idea that's come up is we we frequently get um all kinds of I would say negative feedback regarding the c the library's current handicap parking situation. M a the fact that we only have four spaces in front of the building. Three. Sorry, I added one. Three spaces in front of the building. That weird one in the back. Yes. Um but also that in the after school hours it's used a lot as a pickup spot.

And we've I mean I think this is going on 10 plus years of this being a problem. Um, we've tried like DPWs put up signage. Um, there are days when I see, you know, officers stopping and saying things to people that are parked in there that shouldn't be. Um, but it's it's definitely a an issue for library users that changes their experience while they're in the building or visiting us. Um, something that has potential is that we could add a lot of handicap parking in that front lot

more than we have right now. Um, if we also turn that emergency exit into in accessible entrance. Um, can you go into the inside picture for a moment? So since we have the opportunity now to decide where things are being put back, this is our current line of sight to that emergency exit. It's um basically in our stacks area. Mhm.

So, um, in order for us to even consider this being a future possibility, I would suggest we try to move shelves to open up that line of sight and widen that area for entry. Um, Megan already has some great ideas of what we could do with the shelves. Um, obviously it's going to take a lot for us to basically because not not only are you moving shelves, you're also having to think about the collections that are housed there. Um, like if that collection is now going to have less space, um, if we're talking about weeding project, like there's all sorts of factors. So, we're we're looking for direction on is this even something you want us to spend our time on or um or not. Do you want us to just focus on, you know, the problem at hand?

So, it's not that I don't want you to spend time. I'm one of seven people on this board. It's not that I don't want you to spend time on it, Donna. I I just want to look at the numbers. you know, it's that's certainly going to add to the bottom line, right? So, I would have to know how much and you know, I mean, the town council is being generous and and supportive, but they don't have a bottomless pocketbook of money. Agreed.

So, from my view, I agree that this would be something I would want to look at, but I would have to see some data and some numbers. I don't know how anybody else feels. I mean, I think that this is a good time to do it because the library is under construction and if financially it's feasible, then then we should talk about it. But if it's financially not feasible, then then, you know, I mean, we have to draw the line somewhere and and so does the town council. So, I I just want to be clear that um the there is no added moving cost because they're already no moving. No, I understand. But the in terms of the entrance work, correct? I I think that would have to be a later CIP submission honestly and it and very well

this is just like step one that was going to be my question is it it's I'm getting the impression I mean I would love magic wand make this just be incredible but it seems like what you're asking us to to to consider and potentially get on board with is doing the like not not approving the expenditure of anything additional for the um for the entry entryway or a vestibule but to create the conditions so that in the future we wouldn't have to go through the moving and all that. We would correct bring the materials back in and arrange them in such a way so that as part of the CIP in the future we can say yes we want to do the vestibial vestibial project and we don't have to account for material moving as part of that. Am I understand

correct? Yeah, you're kind of it's a two birds one stone situation. Yeah. Uh or backwards. um the other way around. Birds are going down. Um birds are flying away. Yes, I know, right? No stones. So, yeah, it's more so we have the opportunity. We don't have that opportunity come frequently. Um, so if this if you also see this as a potential need in the future, if it's worth asking if it's worth the time in planning for like two shelves to be moved. Um, I I I to make this a future possibility. Yeah.

And what we can do now is make that more I think you're talking like a seating area. Um, which our patrons love any kind of seating area we can give them. So since we're not authorizing the expenditure of money, I think this is just a not of consent. Consensus isn't shimmy shake those things. So explore, you know, bring us some data, bring us some information and let's talk about it. But this is like costfree. They're just literally going to shimmy some things. It seems like in general, if I can put additional like four more cents in, it seems like this is an ideal opportunity to think about arranging everything in the library. So like, oh, there was some Oh, look. She's Oh, I saw that.

We're like we're like this this arrangement is outdated or this arrangement, you know, if we put things in like this, it gives I mean I know for for example in the children's room talking about changing the alignment of the shelves slightly. I know the lighting issue is is not going to happen. But if there were projects like that where it's, you know, just you, we don't have to approve that everything goes back exactly the way it was because you you know how how to meet the needs of of our community and our patrons doing that. And if it doesn't cost anything, it seems to make sense to me that like dreaming big about how to put things back in. That's like half the fun of a project like this. After all the work, you get to like make it look cool again. Okay. But we also have to consider staff time, right?

Because time is money. Um, and they already have enough to do with and there's a lot of other priorities that are happening right now. But I know how Megan's brain works and she's just driving to work thinking. So, we just have to be considerate of that. So, even if this is free, it's not free. And I I know if you give a mouse a cookie or if you give someone free moving, they're going to want to hold move the entire building. And so, just kind of being realistic. be conservative. Um, so when Donna and I first spoke about this possibility, I was already planning like, let's move these shelves anyway. Um,

of course she was the space can be used shaking back there. Um, it would just be removing. That's how I got the teen furniture the last time was just moving things around in a different configuration just to help things. Um, but the construction we have to remember remember it's they're not even done with the I know the stuff here. So, it is a lengthy process. So, we wouldn't even be looking at this partial. It's really just moving these shelves for now. Well, we don't mind if you I don't think anybody anybody minds if you move shelves.

And then it gives us a good year or so before we would even look at doing that like I I agree and I think that you who said CIP project you know that might be that might be a topic of discussion for next year but moving shelves if it's not costly and it doesn't take a lot of staff time I think you have consent from the board to move forward with that

okay thank you appreciate it and um sorry it kind of piggybacks but um we found when we were renovating the library that because we had already contracted out some of these businesses um we were saving oursel money. Um so if we tag this on to a project like you know if they have to build the the you know admin building it may be down the road that we get like um some discounts from you know arranging two projects in the same space. Um, so that that's a great thing to put on a CIP because we might be able to get it for less than what we would anticipate later.

Yeah. Okay. Very good. Thank you. Let's keep things rolling here. So, thank you for bringing that to us and we look forward to the next discussion about that. So, thank you for that. Okay. Deliberations and votes. The first item that's up is our quarterly internal financial report. Should we uh which you have submitted to us? Yes. Okay. Go ahead.

So, this was all compiled together by Donna and Colleen, so I can't take any of the credit. Um, we have not had a quarterly report in a long time, and so I think having one again, um, is important. Um, do we have the right there? We would agree having and we look forward to this being consistent. Yeah. So, thank you for that. So, yes. All right. So, at the moment, our trustee account has an ending bal cash balance of $45,9142.

This was the ending balance on here was from uh the end of September. End of September. Yeah. Okay. Okay. This is the July to September report. That's right. These are the ones that you were telling me that we hadn't Okay. Yeah. So, the this is this is three quarters of this fiscal year um that you're looking at. The second quarter report is the lengthiest where it had um both accounts still and it um was challenging to show the um the movement of the funds there,

but everything did match up. um which is good and then the most recent quarter that closed at the end of March is the final page. Um I do want to note that I mean we cannot answer whether any trustee has double-cheed these reports. Um so I just want to make note of that. I think we anticipated um that um we were going to need to vote on it tonight and then as the um ad hoc committee is um kind of reviewing

old records, if there was anything that came up and we're like, "Oh, this just didn't make an appearance." Um we just update it and revise it and and vote on it again. Yeah. But to at this point, this is what we have, right? Yeah. And that it we hope it'll be quick, but it probably won't be quick if we're working with two different banks and none of us have um the ability at Citizens that we weren't signers on there. So, it's more to come. Keep Yep. More to come. Okay. Well, very good. Well, I appreciate the work on this and thank you, Colleen. Um

can we have a vote or a motion, please? I'd like to make a motion to accept the financial report um from July 1st, 2025 through September 30th, 2025. That begs a question. Do we need to vote on all of these individually? That is up to you. You can do all together if you give March the end date and stuff. Amend.

I'll make an amendment. I will amend um my motion to say that I make a motion that we are going to accept the financial reporting uh July 1st, 2025 through December 31st, 2025. No, again March I didn't see the back through March 31st, 2026. Very good. That would be a motion by Beth. Is there a second?

I second by Miriam. Any more discussion? Um I just want to add that um the trustee account as Azra had mentioned earlier um whatever figure we can like present to the community um it is not a real number in the sense that some of the account funds um are trustee funds

and some are donations that were entrusted to us that we are to pay out when those funds are used um for like specific collection um type things. So, we are still in the works of making sure that if people donated to the library and we are holding the money that we are accounting for that money to go specifically to what it was designated for. So, whatever our total is is not a real total in the sense of what we have to spend.

Yeah. And that the book account isn't the book sale, it's the books that are approved with the budget to clarify because it can be a little bit confusing. So everything that the staff are spending comes from a separate line item and everything that they touch is accounted for. Yes. I just want to make that clear to the community. Okay. So that's a motion by Beth with a second by Did you second that or you Oh, I beg your pardon. I'm sorry. Yes, you did. So, is there any other discussion? All those in favor of the motion, please say I. I.

Any other or excuse me, any abstensions? All those opposed. That motion passes and thank you again for this work. I know that this is ongoing and um we appreciate your efforts. Okay, funding requests. All right, Donna.

Um so the first funding request is from our um pest company, Precision Pest. Um so they recently they do a monthly check of our um boxes that we have inside and outside the building. Um and they noticed there was some activity inside the building in one particular location that's on the um towards like the front of the building like the sidewalk side. Um and they are suggesting three additional exterior stations be added um for a total of I think it was $180. Um this PPC to add three extension stations at $60 each total of $180.

Yeah. Um this I leave entirely up to you in terms of do you want to put it off knowing our budget situation. Do you put it off to the next fiscal year? Do you do it now? Um, I do think putting it off there's some risk that things get worse inside the building. Um, especially where we don't have as many people inside the building at the moment. Um, so, but entirely up to you how you'd like to proceed. What's the board's pleasure? Buildings cost money. Buildings cost money. Small change to um avoid major destruction. Yeah, we don't want wires getting chewed and then a fire to happen. I have pet rats. I can tell you they are highly destructive. All right, then. Can I have a motion?

I make a motion to accept to approve the expenditure of $180 to add three um pest control stations. Okay, that was a motion by Erica. Is there a second? Second. Second by Beth. Is there any other discussion? All those in favor, please say I. I. Any opposed? That motion passes. All right. Thank you. And just so you know, that will be coming from the maintenance line. Okay. Okay. Um the second one, so we recently had our emergency light inspection um from Johnson Controls and they when they completed the inspection, there were five batteries that needed replacing. They are much more expensive than I thought they would be. Um do you have that one under the post?

Oh, is it in the same? Yeah, same. Yep. Keep pulling. Um it is scroll down a little bit. which is $635 total um for a total of five batteries to be replaced. This is one I wouldn't recommend putting off because you do have staff and vendors in the building um that obviously would need the emergency lights functioning in an emergency. We would agree. Yep. Is there a motion? I make a motion to spend $635 to replace five batteries that need replacing. That was a motion by Erica. Is there a second? Second.

And discussion. Any discussion? All those in favor, please say I. I. Any opposed? That motion passes. Thank you. All right. Next is our summer reading programs. Much happier topic. Um, keep going. There's there's a lot of these people send, you know, these people do I do business with these people, too. And this is the way it is. You get 85 pages of stuff. So, um, at your request, I brought forth what we expect to spend for summer. And obviously, it takes place during two fiscal years, so it's split up by fiscal year for you.

Um, I do want to give a huge kudos to the staff because this is the most I have ever seen for private funding coming in for the summer. um between sponsorships, collaborations, grant funding, um the staff have done an amazing job really offsetting the costs this year. Um and you'll see when we get to unanticipated funds, there's even gift cards coming in um which are not actually factored into this at all. That that's amazing, too. So, um really great job by the staff.

Very good. Yay. Kudos. Um that's a lot of work that's really goes unseen by the public a lot because it's you get a lot of nos too. So imagine for all the yeses you probably have equal amount of nos. Um but also great thanks to the community because they um community has been amazing in wanting to work with us. So um so for FY 2526 we for this fiscal year we expect after removing the the commitments we've received for other funding um uh $2,574.35.

Um I did look at the manage the management services line is where the program funds are spent. Um as of tonight we're in the $4,000 range left. I think a little over that. So um this is you know a little over half of what we have right now. Um and then the fiscal year 26 27 um we're estimating total um there were less sponsorships right now coming in for the second well the later half of the summer. Um so we're looking at $5,247. Okay. So because this is in two different fiscal years.

Yes. I would like this done in two separate motions just for the sake of transparency. Sure. So, could I please have a motion for these estimated expenses? Well, first of all, is there any discussion? Could we have a a motion for um the fiscal year 2025 summer reading estimated expenses? I'll make a motion to approve the uh the fiscal year 25 to 26 um expenditure of $2574.35 cents from the management services side of the budget. All right. Very good. That was a motion by Erica with a second by Beth. Any discussion? Seeing none, all those in favor, please say I. I.

All those opposed? That motion passes. Could I please have a motion for the fiscal year 2627 summer reading estimated expenses? I I move. Okay. We need a dollar amount on this. Um I move to approve the expenditure of $5,24.7 from the management services line of the budget for summer programming for fiscal year 26 to 27. Okay. Second that. That was a motion by Erica and a second by Beth. Are there any any discussion? All those in favor please say I. I. All those opposed. Motion passes. Very good. Next.

Okay. Thank you. If you are interested, there are further attachments with the specific tentative programs. And you look really cool. Yeah. And um who we currently have committed to sponsor too. So you have an idea. So awesome. Yeah, you are. It's a lot of work to get sponsors follow up on it. Yes. Okay. New Hampshire Women's Leadership Conference. Yes. So, I'm bringing this to you. This will actually um it won't impact this fiscal year's budget. It will be in next fiscal year's budget. However, um it's such limited um space that I'm asking for it now so that I could register for it right away. Um so, it's the women's leadership conference um hosted by Primex, I believe.

Yes. Yep. Um and there Yeah. Like I said, there's only 150 spaces. This is I think this is the first time they're offering this. Um so I'm really excited and it it will take place in November in Meredith. So what is the cost attached to this? Because according to this it's $175. $175. Okay. And this would come from the um seminar and workshop line. So it's just the $175. Correct. And the mileage would come out of mileage. Yeah. No, I know that. Yeah. But there's no like stay overnight or anything like that.

All right. So for this one, because we don't know what your mileage expenses are going to be, how about if we have a motion for the expense of the um conference and um travel expenses as well? Sure. Um I make a motion to approve the c the expenditure of $175 from the seminar and workshop line for staff to attend and um for the expenditure of mileage out of the travel line of the budget. That would be a motion by Erica. I can second Mary. I got a second first motion by Erica with a second by Miriam. Um, any other discussion?

All those in favor, please say I. I. All those opposed. Motion passes. Okay. Teen area furniture replacement. We're in a budget freeze. You all know this, right? So this is with the insurance fund stuff got wrapped just to be clear. All right. Do we have a cost on this? So the available funds with the um it's $4,46646 and that is for the insurance for the furniture that was damaged uh and the materials and this is less than the replacement of the materials.

Yep. That's how I figured it out. Yep. The check that they gave us minus what we'd have to pay and then this is what's left. Okay. So, I broke it down um with the total request amount uh and kind of the areas where we get to get new furniture for this. We have to get new furniture for this area that was damaged. We can make it more really teen ccentric. So, I focused on um some soft seating, some high seating, so like a cafe table, some soft seating. We're going to have some new reading nooks with the moving of the music.

And then having a charging station uh table. Um so, the tabletop quick boost and power strip would allow kids to plug in their devices and um also use cords, preone cords. We actually use both of these um brand materials in the library already to great success. It would just be this is so cool slightly different. I know.

So um the addition of the wayfinding is some signage for the teen section and um some relocation of furniture from other areas to um at no cost. Um, so that the total it for everything is um just a general idea of what the the furniture looks like, some

seating and things like that. And then my recommendation would be to purchase everything except for these dividers and wait until the new fiscal year for that. That's $110, which would be not covered by the insurance anyway because there's $100. Is your total request $456733? Mhm. Plus where? So the total request is $4,567.33. That's what I just said.

That right. And it's $100 over. So, if we did not purchase the book dividers right now and wait until next fiscal year, um we can't use them at the moment anyway because the Yep. teen stuff is still in boxes. So then is your request tonight minus that? So it's 446646. Yes. To replace the furniture as in Okay, that makes sense. Okay, that I just wanted to be clear on that. Okay. So, um could I have a motion then, please, to um approve the 4466.46? I make a motion to approve the expenditure of $4,46646 to replace furniture in the teen area.

Yep. That was ahead. Sorry. Go ahead. A motion by Erica with a second by Miam. So, any other discussion? Okay. All those in favor, please say I. I. All those opposed. Okay. Very good. I was going to wreck something. I'm glad it wrecked that because it was due for due for change anyway. It was. Okay. Um, acceptance of unanticipated funds under RSA 202- A4- C. Donna.

Yes. I'm just going to review the list really quickly. Um, the friends of the library um donated $200 um to pay or to reimburse for um the New England Aquarium Summer Pass, which I'm sure will be highly used. Um the London Friends of Music are co-sponsoring um the really great musical drumming performance that's coming um at the end of June, the Aquaba Ensemble. So, they're co-sponsoring for a cost of $250. Um the local business New Hampshire Float Therapy donated one session uh one-hour session gift certificate for the adult summer reading as a prize. Um O'Neal Cinemas also for the adult summer reading program donated for movie ticket vouchers. Backyard Brewery for adult summer reading donated two $25 gift cards and Mousell Orchards or Max Apples donated two $25 gift cards also to adult summer reading.

Very nice. Could I have a motion please to accept um unanticipated funds? Do we need to do each of them individually? No, we can take we can do these but but we need the just you need the RSA. Okay. Um, I make a motion to accept these unanticipated funds under RSA 202- A4- C. That was a motion by Erica. And who's going to second that? Second. Miriam was a second on that. Is there any discussion? All those in favor, please say I. I. All those opposed. Very good. Well, we have a very supportive community and we appreciate our community very much.

Um, and thank you for bringing those to us. Um, we're going to move to public comment. Is there anybody here from the public?

Madam Chair, I have two things I just wanted to bring up to the board that were not covered on the agenda. Um, so I did receive an email from the Dair Medical Center Charitable Foundation. Um, they typically donate to us every year and they have um offered that to do that again. Um, they're offering a $1,000 donation. Um, we have not actually received the funds yet. we have to tell them how we would like to use them. Um, we have used them for a whole variety of things, usually collection related in the past. Um, my recommendation for this year would be to use it to purchase some more Wonder books

for the collection. Um, we really haven't bought anymore since we started the collection. Um, they are, in case you don't know what a wonder book is, it's the print book combined with a like reader for the audio book. So, you get the audio and the book at the same time. Um, and they're really gaining popularity in the children's and teen collections. Um, so that's where my suggested, but you get to choose. Can I Why wasn't that on the agenda? Just out of curiosity. Um, so I just received the email today and I don't usually put it on um the unanticipated funds until we have a check in our hand either. Okay. So we don't have the check yet? No.

So you're just alerting us to this? No, I before they send us the funds, we have to tell them what we're going to do with them. Oh boy. Okay. So that's why I'm bringing it to you. Okay. So your recommendation is Wonder Books? Yes. Okay. I don't think we need a vote on that. We just consent consent that, can't we? Yep. You're good with that. Consent. Consent. Great. And the one other thing I was going to ask about is um so the children's room lights that actually were brought up earlier, the electrical work for moving them, that was a vote by the board and then um I mean no movement has happened with it, but there was kind of discussion of overturning that vote because of the budget freeze,

but I'm just asking if um the board would like to like formalize that in a vote. Yeah. Um, I make a motion to um I would like to make a motion that we um un that we revoke our um approval of the expenditure of funds for moving the the doing the electrical moving in the children's room for the current budget freeze. I'll second motion by Erica with a second by Beth. Is there any discussion on that? All those in favor, please say I. I. All those opposed that motion passes too.

Thank you. That is all I That's all you have. All right. Very good. So, we're going to go back to public comment. Is there anybody here that from the public that would like to make a comment? Anybody at all? Don't be shy. Seeing none, I would like to close with what I closed the last time. We are committed to reopening our library, reestablishing our relationship with our community, and rebuilding trust with our staff. Is there any other business that needs to come before this board this evening? If not, I would like a motion to adjurnn. And then for the record, um I want people to know that we did have a non-public scheduled at six o'clock this evening. We did not have a quorum to go into non-public. I have been advised that it is perfectly appropriate for us to go into non-public after this meeting, which is what we are going to do. So I need some motions, please. Um I move to adjourn our regular meeting um to be able to then um go into the non-public session.

I'm sorry what I think we have to make the we have to make them separately going to non-public first. Okay. So so we have to make go into nonpublic and we and we have two sessions of non-public that we're going under in in going into non-public under if you could just read them both. And what will happen is we'll go into non-public and then when we go into the other variety of non-public, we come out of non-public, we go into public, and then we go back into nonpublic. I think we have the option though of just closing the public meeting and then um I think I believe Hannah thinks differently. Okay. All right. That's fine. That's fine. Just I don't mean to argue with you.

No, no, that's fine. So let's let's go into our non-public under the first one if you would please. So I make a motion to enter into non-public under RSA 91A uh colon 3 section 2A the dismissal promotion or compensation of of any public employee or the dis disciplining of such employee or the do I need to read the whole thing? You do not. Okay. Etc. Okay. This is a roll call vote. Uh Azer Po yes. Eric Lowi yes. Nancy Hendricks yes. Seth Morocco yes. Mary Melik yes. Okay, very good. We are going into non-public and then we'll be we have to come back into public and then go back into nonpublic. We'll do the dance.

Okay. I make a motion to seal the records from that non-public session because it is determined that dulgence of this information likely would affect adversely the reputation of any person other than a member of this board. I have a motion by um Erica. You have to let us know how long you want to seal them for. Oh, for five years. Very good. Motion by Erica. Second by Beth Brea. Thank you. All those in favor, please say I. I. Very good. Anything else? Nay. Motion to adjurnn. Uh, I move to adjourn. By Erica, second by Beth Morocco. Very good. All right. Thank you, ladies. This point, right?