City Council - Packet - Regular Meeting

Tonight's invocation will be given by pastor Brett McDonald of Central Baptist Church. Pastor, come on up.

Thank you. Let's pray. Father, we come before you, and we ask for your help tonight. I pray for my city, and I pray for the leadership of my city. I pray for righteousness and justice and wisdom for these leaders. I pray, Lord, that you would keep our city safe and secure and prosperous. Amen. Thank you, pastor. Alright. I'll call

the 06:00 meeting to order. Anne, please call the roll.

Mayor Morgan? Here. Mayor Procham Stevens?

Here.

Council member Lee? Here. Council member Flores?

Here.

Council member Fleming? Here. Council member Ortega? Here. Council member Montgomery?

Here. Alright. If you'll stand me for the pledges. Honor the Texas flag.

I pledge allegiance to thee, Texas,

one state under god, one indivisible. Alright. Citizen communication. Any citizen wish to speak wishing to speak during citizen communication regarding item on or off the agenda may do so. After completing the required registration card, all comments must be no more than three minutes and link per section two dash two six b five of the Round Rock Code of Ordinances 2018 edition. Any comments not on the postage and may not be discussed or responded to by the city council per state law.

Gary Oldham. My name is Gary Oldham. I've lived at 2928 Clinton Place in Round Rock for the past twenty years. That's where I was last night just before 11PM when my wife and I heard this. We weren't alone.

Hundreds probably thousands of other residents heard that jarring and frankly terrifying noise as well. It went on for nearly twenty minutes. What we did not hear was anything from the city of Round Rock or CapCog's Warren Central Texas system at any time. Like others, I immediately checked my flight radar app and found no nearby aircraft. It sounded like a jet right over hit.

I then checked the city's numerous social media accounts on multiple platforms and found no information there whatsoever. Finally, my wife and I began checking other source of media platforms and Nextdoor, Reddit, etcetera, essentially crowdsourcing information about an emergency situation occurring in our city. People on social media reported hearing this intensely loud roar all the way from Ryan's Crossing to Georgetown, particularly at Paloma Lake and Avery Center Avery Center. Some residents in Avery Center had posted that they weren't going to wait any longer for official word and fled their homes and their neighborhoods self evacuating because of this intense noise with no source explained. Some people on Reddit said they called Round Rock PD's non emergency number and they were told it was a gas leak and that the fire department was out looking for it which gave a little bit of, at least information.

Others reported they called 911. They were told the same gas leak story except the callers to 911 were told to stay inside their homes. That is a shelter in place advisory, but one that was only given to those people who called 911. No proactive outbound notification was made at any point. We never have heard anything from our city about this event.

The community members, not the city, were able to determine last night that a massive release of natural gas by Atmos had taken place near County Roads 112 And 117 immediately north of Avery Center. We still haven't heard anything from the city about this incident. This isn't anything new. Another example of a massive failure to notify was a second alarm fire at the Sabee data center in 2024 that caused $2,000,000 in damage and resulted in the release of carcinogens and toxins into the air, into a storm drain, and ultimately into Brescia Creek. No one was notified of that major incident either.

No information still has been publicly released. Yet on social media, the city continues to say data centers don't use public services and regularly need emergency responses. The city must stop propagating patently falls, nothing bad ever happens in Round Rock, fairy tale, and begin informing us of emergencies and threats in an accurate and timely manner. Anything less is sheer malfeasance and dereliction of duty. You regularly failed to protect the citizens of this community as demonstrated by repeated failures to warn. The gas leak or release, the Sabie data center fire, and doubtless countless other emergencies about which we remain unaware. Do your jobs. Thank you.

Alright. Anybody else wishing to speak? Alright. E one considered proclaiming March 2026 as Rodeo Austin ambassador month in the city of Round Rock. Come on up, gentlemen, And I'll read this, and I'll let you say a few words.

Whereas Rodeo Austin is a vibrant and dedicated organization with a long history of volunteerism and advocacy for local youth with a mission that the best way to nurture the next generation is by investing in our community's roots, and whereas the Rodeo Austin ambassadors epitomize the organization's mission to cultivate the next generation by overseeing the junior league I mean, the junior leader program, which offers young men and women the opportunity to serve as leaders and become ambassadors themselves. Now therefore, I, Craig Morgan, and the rest of Round Rock City Council do hereby proclaim March 2026 as Rodeo Austin Ambassadors Month in our great city. This month serves to recognize the outstanding contributions of Rodeo Austin and its ambassadors to our community. We applaud their efforts in empowering and supporting our youth and in promoting a sense of togetherness that truly embodies the spirit of Round I call upon all residents of Round Rock to join in celebrating Rodeo Austin Ambassador's Month by participating in the festivities and supporting the noble endeavors of roost of Rodeo Austin, March, 2026. Together, we can shape a brighter future for our youth and our community.

Proclaim this March 2026, mayor Craig Morgan. Y'all go ahead and fight over it.

Y'all make me nervous. Hi. I'm Joe Straub, and I'm chairman of the board of the rodeo. Thank you, Mayor and Council for doing this for us. We really appreciate it. I don't know how much you know about us. We've been in business since 1938. Couldn't remember 'thirty eight, but for a very long time. We are now over 500,000 people that come to our rodeo. We gave away $3,700,000 last year to the youth of Texas.

It looks like we're going to have another great year. We're way over in our barn already with FFA four H kids bringing their animals. We've got over 10,000 animals coming in where we actually built. Actually, built that facility back in 1984, so it's very old. But we originally built it to hold 8,000 animals and we're at ten five now. So we're scrambling trying to, you know, range things. We have the largest carnival in Central Texas. So we really appreciate what you guys do for us. We really do. I'd love for you guys all to come out. If you'd like to come out, I'm gonna send y'all an email. Just let us know, and we'd love to have you.

Alright. Anybody have any comments? Alright. Well, thank you all so much for what you do, and thank you for all the the the donations and money

and support of you.

Alright. E two, consider proclaiming 03/13/2026 as National Nourishment Day in the city of Round Rock. Come on up, miss Wayne. Sit right there and I'll whereas the Nourish Project, a student led initiative at Westwood High School, has created meaningful eating disorder awareness programming reaching over 70,000 people through social media and students through in person presentations in Round Rock. And whereas, the Nourish Project had received first place recognition at the HOSA area competition for their community awareness campaign.

And whereas, March 13 has been established as National Nourishment Day to promote positive body image and healthy relationships with food among youth. Now, therefore, I, Craig Morgan, mayor of the city of Round Rock and the rest of the city council, do hereby proclaim 03/13/2026 as National Nourishment Day in Round Rock. Proclaim this March 2026. Craig Morgan, mayor, city of Round Rock.

Thank you. Hi. I'm Angie Wang with the Nourish Project. We created National Nourishment Day to celebrate helping our body. Tonight, Round Rock Week made it official. March 13 is National Nourishment Day. So tomorrow, join us. Eat something that makes you feel good, move your body, and spread the word. Let's make nourishment the new norm. Thank you, mayor Morgan, for helping us remind people that taking care of yourself is something to celebrate.

All right. Thank you. Here you go. Angie. Good job. Great job. All right. Right. Staff presentations f one, consider presentation and department update from the information technology.

Good evening, mayor and council.

Good evening.

Thank you all for opportunity for me to be able to speak a little bit about my department tonight. I have some folks in from the department, so this is my opportunity to really share the work that they've been doing all year and and brag on them a little. I thought it'd be good to actually start with a a step back, before I present some of the work that we've been doing, just to look where we came from. And even some of my newer staff, they they probably don't know these things. But in 2009, we did a strategic planning, with a with a consultant, and some of the results were we weren't a bad department, but we weren't a mature department.

And, you know, the findings were that we had staff kinda just assigned to different departments. We weren't centralized and organized, kinda fragmented as far as how you were requesting help. You know, a lot of systems that were despaired, not integrated, a lot of paper processes still for the city at that time. And then we really didn't have the the data center technology that we have today. We had a GIS team at that time, but we hadn't fully realized how much that technology can do for us.

And then spending was kinda all over the place with departments kinda doing their own things. So this is what every kinda organization goes through from an IT perspective, but it's good sometimes to look back and go, this is where we came from. And where are we now? Well, we're a well organized, very mature IT department and enterprise operation. We have a unified support services with our team.

We have a lot of systems that are integrated and, our enterprise level, you know, our ERP system does multiple functions including our finance, HR, utility billing. These were some of the goals and findings from that study. A lot of digital workflows. We have two data centers today. Our enterprise geospatial platform and team are second to none in the state, if not the country.

We use it pervasively across the city. And then we've kinda taken over organizing organizing spending for IT, functions for those departments. And, you know, in some of that study, there was talk about governance, and you can do that a lot of different ways, SLA agreements. We took the approach, I think, through these many years of just partnering with our departments and having them know that they could trust us, come to us, that we weren't gonna be a roadblock. So we're not doing it by dictating through policy.

We're doing it by trying to be good stewards and partners with them. So that's kinda where we are today. This is the team. This is our organized group of 25 staff members. And as you see, can we do have this unified support services group, and then we have our geospatial services group and our systems operations group that takes care of all the networking data center cybersecurity things.

So going into some of these projects that we do get to work on today with with how we've progressed. City works has become a enterprise system for us as well. All of our permitting, work orders, asset management, for many of the departments is all integrated. Many departments working together, doing inspections. All of that has been has been transferred from a lot of paper process to digital processes, payment processing online, those kind of things.

We'll be upgrading municipal courts, encode software. I'll show tonight an IT asset management app that we built today, this past year. Kinda cool. We're still working on employee onboarding, modernization, and I'll show that a little bit as well. We have web accessibility compliance that is coming up in April that we've been working through with communications.

With PD, we're working on drone as first responder, upgrading our nine one one audio recording systems. And then a lot of stuff with with HR, with Sandra coming in, Michelle coming in. They brought some fresh eyes, and it's been really good. We're we're open to helping them, and so we're doing some improvements with NeoGov and how we onboard people in through their process and then, enhancing Munis, our ERP system. Audio visual projects, I like to just call this out because these are big projects for us.

A lot of this is related to the bond, but I like to call it out because there's so many, and some of them are are quite expansive. So these are the facilities that we're gonna be bringing new audio visual or upgrading audio visual. So for example, Rockin' River, we're doing the expansion there, but we've decided to come back in and redo all of the phase one audio visual for that facility because that's all the original equipment. So we're trying to take those opportunities and take advantage of the progress we're making on these facilities. Public safety, CAMRMS.

You've heard me mention this many times. Just a nod to the team. We went live on January 27. It's been really smooth since we've gone live. A lot of support from my staff and a lot of, really kinda great buy in from both PD and and fire staff. I thought it was interesting. We pulled this. Megan and and the team led the charge, and I said, let me see how many meetings you had just through this past year of of implementing this thing. And the number was 432, which is astonishing. But that's the level of kind of effort that they put into organizing this thing and what it takes to get a project like that off the ground and successful on a on a go live.

Two other things that need to occur is we're gonna be introducing data data analytics module, which is gonna be really great. That's new features that they didn't have in their previous CADRMS system. And then we're moving our CAD to CAD integration, which helps transfer nine one one calls between agencies, Williamson County, Austin, those kind of things, to the cloud. So those are very important, next steps. Network data center improvements.

Again, this is just the maturity where we, back in the day, didn't have fiber optic to all of our facilities, and we didn't have two data centers. So what we've done is just enhance our network across the board. I'll call out a couple of things here. I I spoke about this a little bit at the retreat. All facility facilities, we've now made it where if for some reason we lose our Internet connection at city hall, they can now route out a PD.

So that's many facilities that were if if if city hall was down, everybody's down, and we've we've added some redundancy there that I think is huge. We've also added a secondary Internet provider at PD as part of that. And some of that strategy is because we've added a this CAT RMS system that is cloud based, so it's it's very important that we don't lose that connectivity. And then we're redoing some of our data center technology. And for the first time, we're gonna be replicating between RPD and City Hall data Center all of the data.

So if we were to lose something at either data center, we're actually able to quickly bring it back up at the second data center. Facilities, just a little bit of what we've been doing is a lot of it's driven by the bond projects. We expand our fiber optic network to Fire Station 10, and we're working on 11. As that comes on, that that we'll we'll expand to that. Obviously, the Lakeview Pavilion, the stage, pickleball courts out there, and we're at the water tower with that project going underway.

And then from a security cameras, and badging perspective, we've added a lot of security cameras to our water and wastewater treatment plant. Those were very important improvements. And then we have a project in conjunction with general services where we're replacing all of our landlines, which, that's something where the telecom companies are trying to get out of that business. We're trying to stay ahead of it, and we're moving to cellular solutions for some of the alarms and elevators, that require that connectivity in our buildings. I'd just like to call it the effort that my staff made on our mobile device refresh.

This is one of our biggest programs between our computer replacements and our our mobile devices, keeping technology in our staffs our city staffs hands as fresh as possible is one of our goals, and they replaced over 1,200 mobile devices across the the organization this past year. Now I get to show you guys a couple of cool things that that, staff had worked on and built this past year. So this is a new solution that we came up with. You'll see through this animation, which is an app where we're we've mapped all of our security assets. So security cameras, badging at all of our facilities.

Very creative way that we did this was, this is all GIS based, but we put just a basic floor plan down for each of our buildings. And then we went in and inventoried all of these assets, and now we're able to dynamically kinda track the location of all of these. And if you think about the usefulness of this when we have to do replacements of wireless APs or cameras or badging, going into a building and finding all of these, this is a really neat way of tracking it. I don't know that any IT department has partnered with GIS or GIS staff and and done something like this. So we plan on expanding it to a lot of our different assets.

Pretty neat, solution that we've come up with here. I think it's gonna be really useful. So and they also took the time of taking pictures to, like, show what the camera angle is looking at, which is really helpful of just seeing that and then taking a picture of the badge reader or the wireless AP for where is it actually located. So should help with efficiencies. Pretty neat.

And then I mentioned the onboarding tools. So, I talked about this a couple years ago, but this has really been more of a trying to standardize for all of our different roles that we have within the city and be as efficient as possible when we're bringing somebody into the organization. So, several of my staff, have worked really hard kinda just thinking through the process of what are the different needs of these different roles and how can we kinda make this as efficient as possible. Ultimately, it led to a really neat tool that they built that we developed in house, but it was about trying to figure out, you know, where do they need access to a building, what kind of, security access do they need to software? What kind of software licensing do they need?

What kind of computer equipment do they need? And we're gonna continue to kinda expand that from a standardization standpoint. But currently, where we are today is we have a tool that it's you you fill out the form, and this is our for our staff. They fill out the form, and it automatically creates a user account, and then it assigns many things from a security standpoint, access to buildings, access to data, those kind of things, all automatic. So pretty neat, very sophisticated.

This is just kinda you know, it looks pretty on the front end, but behind the scenes, it's very sophisticated, the the code and the functions that have been written. And I'll mention that, you know, we're discovering the the the beauty of AI and code assistance. So we were able to kinda move this project along very quickly. We're really starting to get into that kinda use of artificial intelligence. Alright. Some of the fun stuff where I get to brag on my employees. Staff updates. We were able to get two promotions this year. Ariana Burnell was promoted from GIS technician to a systems administrator. That's a big promotion for her.

She started out as an intern with us, has, you know, been incredible and worked with us for five years, and she deserved this this promotion. And then Trey Taylor, the original Taylor, has moved from supervisor to an IT manager. We're really happy. He actually, again, started at Clay Madsen working night shift at at the counter, but he was coming from Dell and started out as just one of our technical support specialists on our help desk. Took on the role of supervisor, and then he's grown into it so well that we said we need to make him a manager.

He's he's he's doing, all of the things that deserve this. So really, really proud of those two. Some other things that are going on. Megan, our assistant director, is pursue pursuing her CGCIO certification. That's certified government chief information officer. And then Jared McArthur, one of my other managers for SIS ops, graduated from HR's leadership development program. So that's as he was taking over that team, he we we thought it'd be good for him to go through that program, and I think he really enjoyed going through that. We had a graduation. Patrick Gabriel, one of our technical support specialists on our help desk, received his bachelor's degree this past year. This is super important.

We received the GOAT award from our friends at Sports Management and Tourism. So very, very proud of that award. They were very kind and brought staff lunch, we're just thankful for some of the support that we gave them and, presented us with that. So great relationship with them. We did the disc training. All of our our department did the disc training with Darren. Can't say enough about Darren. That training is excellent. We have staff that are, you know, ho humming, like, why why are we doing this? But everybody got in the room, did the training with Darren, and they were all talking about it and raving about it for the next weeks weeks and weeks after.

So it was great training. Darren's great at that, and I highly recommend it for the other departments. We always participated in our internship program. So we had Leah Frissell and Eugenia Huang that participated on our GIS team. And this is kinda cool.

They were very talented, and they went out and surveyed as many of our monarch trees throughout the community as they could, mapped all of them, took attributes, identified the ones that are, you know, considered the the the the largest and have passed this on to planning and development into the forestry group to try to continue that program of tracking these in a more digital friendly way. And then getting through just kinda us getting out behind our desk, we always the GS team does the GIS Day with Williamson County and the other agencies around the area to bring in some elementary school kids and introduce them to GIS technology. That's a wonderful event that they participate in every year. We always participate, obviously, at Round Rock University, but I I highlight this just because once again, I had a staff member that participated, and I had two last year. And then Homer, one of my staff members participated in it, so just showing their interest in not only working here, but, really getting to know the community and the operations of the entire city.

Pretty neat. Of course, we always like to participate in fourth of July, rain or shine. We don't remember last year it was rain, so here's our rainy pictures. And we participate with our friends in communications and finance. Name's getting a little long on the on the float, but, we always have fun.

And then we also participate with our friends at community and neighborhood services and always try to go out and hang some Christmas lights. So it's just just fun, and this is just our our staff, you know, doing doing above and beyond to really kinda be part of of this operation and this this community. Lastly, our Christmas party, we always have fun. So there there's us just having fun being a good good team members. And I'll leave it with this.

This is just going through some of the wonderful comments that we received from our departments that we support. We again, I can't say it enough. We have a wonderful relationship with them, and and this is a testament to them. They reach out and tell us when we're doing something right, and we really appreciate it. And this is also a testament to my staff and the kind of compliments that I get sent time and time again, making it sent over and over.

And so just really proud of the staff. Had a quick stat here just since we went to our new help desk back in 2018. We're sitting on 63,000 support tickets that we've done for that. Not every ticket gets captured, so the number could be higher, but that's a pretty good number of what these folks are dedicated to to taking care of and providing support. So with that, I'll say thank you to you all for your support of our department, and thank you to my staff. I have some of them.

Yeah. Why don't you have them stand and be recognized? Everybody that's with IT. Anybody have any comments? Mayor Councilmember Flores.

Just a a couple comments. I I was curious on the redundancy aspect of it. Is that redundancy also by vendor or I mean, do we have multiple vendors

to

provide that? Correct.

Yeah. And this is the first time where we've had multiple ISP vendors that are providing connectivity at our PD.

Okay. Good. Yeah. And then that GIS asset management tracking thing, that was really cool.

But Yeah.

That's not made public, is it?

No.

Okay. Good.

No. This is about as public as it got?

Yeah. Yeah.

It's changing the IP address.

I was a little worried.

No. That's a that's a great question. I was

a little worried about that. But but, no. Good good stuff. And it's always it's good to see all the good things you're up to. So, thank you to you and your team.

Thank you, Council Member Flores.

Any other comments or questions? Comments? Mayor Proton.

Sure. First, I want to say congratulations on your Goat Award. Did you bring it for us to see?

Oh. I guess I should have. Megan was trying to talk me into it actually and put it right here. There

you go.

I'm gonna behave.

Yeah. See? That's why

you should listen. I know. Usually, I do. Usually, I'm the one that actually And

Chad was here tonight to see it.

Yeah. Yeah.

And congratulations to all your team members on their awards and accomplishments. That was awesome. I do have two questions.

Yes.

So the first one was the drone as a first responder. So we actually got to see last Saturday from the police department how the drones help them and they interact and find the bad guy before they have to. How is that what does that look like on your end? It was on your slides. I'm just curious how what what y'all are doing with that.

Yeah. I mean, role is definitely smaller than what PD is doing with it, but it's it's provide network connectivity. We added a security camera to the library's top roof. So it was just making sure that they have the the connectivity for the base stations and then securing that that device. Perfect. And so we'll do that as it expands potentially.

Okay. Awesome. And then the second question was around the internship project that they did. Yeah. Was that something your interns came to you with and as an idea or did y'all have a suggestion for them and said, this is what we need you to do?

Planning and development actually came to us with that, and we said, you know what? That would be a great intern project, just the ground truthing that they have to go out and do. We happened to get some really talented interns that were they were older and actually kind of their second career path. And so they came up with some really advanced work through the guidance of Nathan, the manager of that team and and the entire team that also worked on that solution.

That's awesome.

That was a really neat project.

Yeah. That that was amazing. So I appreciate it. Thank you, and congratulations again.

Thank you, mayor Proto.

Councilman Ortega.

I wanna say thank you all, the staff, especially because you all are real critical to our city and the way we function. So kudos to you as well as the leader who keeps them, I guess, in line. But

No, Megan keeps them. It

could be the other way around as well. But I have two maybe two questions. One is that I know within the county, have, like, 911, and their lines were cut. Actually, severed right through it. And they had to be rerouted to Round Rock, which I did not know. I I just learned this on Wednesday. Is that something that your department also try to keeps a look at for the the load that comes in through us? Because there's quite a bit of it apparently.

Yeah. Lee was actually calling over to us and discussing beforehand whether or not they were gonna have to potentially take that take that on. So we're prepared for that, and we have great communication with the dispatch staff over there. Great relationship with Williamson County and and, not only their dispatch and public safety group, but their IT group.

I wanna say thank you to to that team for doing that because I understand that's pretty critical

Yeah.

For our county and the cities that have those wires that go through them. Also, do you guys have a cybersecurity team also?

That's part of our SIS ops team. So they they wear the cybersecurity hat. We have a dedicated, security administrator that's in audience, Take Hendrick, actually. Okay. So he kinda leads up that charge, but then, we all kinda contribute to the cybersecurity, you know, efforts. It's a big interest to my entire department, and, I didn't have I had a slide last year on kinda all of the improvements that we did cyber security wise. Didn't have it this year, but we diligently always try to improve across that that that front, so to speak.

And I actually have one more question, I'll be done. As a backup, do we have a backup to the backup? Yes. Okay.

Yeah. So so we're doing the redundancy between the data centers. We are doing backups on premises, but we're also sending back backups to the cloud.

Great. Thank you to you and thank you to the staff. You guys are like I said, the heartbeat of our community that keeps us safe and keep us running.

Thank you, Council Member Ortega.

Any other questions or comments? Yeah. I mean, there's not much really I can add, you know. Just thank you for all your hard work. You know, this is way above my pay grade. But I know it's important to the the city and and I know how what my IT department deals with at, you know, my office. And I don't I feel sorry for all of you because you have people like me going, hey. I don't know why I can't do this. You know? So of those 63,000 tickets, I it probably mine would be about, like, 10,000 of them. So know? But great job, and thank you all for what y'all do, especially all the staff, and we'll see you again.

Yeah.

Alright. Appreciate it. Hey,

Rams. Thank you.

Alright. Consent agenda. All items listed on the consent agenda are considered to be routine by the city council and will be enacted by one motion. There'll be no separate discussion of these items unless requested by a council member in which event the item will be removed from the con the consent agenda and considered separately. Anybody have anything? Alright. I'll read the consent. G one, consider approval minutes from the February city council meeting. G two, consider resolution authorizing merit to execute agreement with h two I group, Inc. For the purchase of demolition installation services related to divider curtains at the Round Rock Sports Center.

G three, consider resolution authorizing merit to execute agreement with Odessa Pumps and Equipment Inc. For the purchase of water and waste water pumps and motors. G four, consider resolution authorizing the mayor to execute a professional consulting services agreement with Rabba Kristner in Inc. Inc. For construction materials, testing services for the recreation complex, old settlers build out project. G five, consider resolution authorizing merit to execute an agreement with Kufal Prater Equipment LLC doing business as United Ag and Turf for purchase of John Deere equipment, repair, parts, and services. G six, consider resolution authorizing merit to execute amendments number two to the city manager. Executing amendment number two to the city manager employment agreement, Brooks Bennett. Entertain motion to adopt the consent. So move.

Second.

Motion made by councilor Ortega, second by the mayor pro tem. Any other discussion?

And please poll the council. Council member Lee. Yes. Council member Flores. Yes. Council member Fleming.

Yes.

Council member Ortega? Yes. Mayor Pro Tem Stevens? Yes. Council member Montgomery? Yes. Mayor Morgan?

Yes. Resolutions h one, consider public testimony regarding and a resolution approving a third amendment to the CDBG twenty nineteen twenty twenty three consolidated plan and the CDBG annual action plan 2019 to change the use of the CDBG CV funds that were originally for senior services to home repair and rehabilitation.

Good evening, mayor council. I apologize for the number of acronyms. We'll try and

I'm telling you. Next time.

So this item is an amendment to the CBG five year consolidated plan to address some unspent CBG COVID funds. So in 06/25/2020, we received almost, approximately 400,000 in CDBG COVID funds, and we allocated that entire amount to the Round Rock Area Serving Center for rent, mortgage, and utility assistance for residents who are experiencing job loss or illness due to COVID. Five hundred and fifty eight residents were served. And then in April the following year, we received a second allocation in the amount of $668,787. The Round Rock Care Serving Center was again awarded some funds.

They received $474,258 of rent and mortgage assistance with 401 residents served. The 474,000 amount was the maximum that, the serving center could accept because they had also received a similar grant from the county, to do the same thing. So we were left with a remaining balance of approximately 194,000, and staff researched other appropriate uses for these funds to assist our residents and presented a senior iPad program for council consider. The program consisted of purchasing iPads and mobile hotspots to provide seniors during the COVID pandemic to assist them with tele doc appointments, ordering groceries, downloading and reading ebooks, video calls with friends and family to help keep them safe at home. The program was administered by the library staff, and then it was recently discontinued.

The seniors were able to keep their iPads, and everybody appreciate the library team for their leadership and execution of the program. However, we are left with a remaining balance of $76,566 that needs to be spent by July 26. Staff recommends amending the plan to allow us to reallocate these funds to complete three home repair programs. There are two houses currently being repaired, another three are in the bidding process, and we have five homes on the waiting list, waiting to be approved. And if council approves this, we will be able to spend these funds in time. And with that, I'm available for any questions that you may have.

Any questions? Customer floors. So I

was just curious if we had not reallocated the funds, does it have to be just sent back to the federal? Correct. Right. Okay. And there's they don't have to approve our changing of the uses of funds. It's up to us or counsel?

Correct.

Yes, Thank you.

Any other questions? Alright. This is a public hearing, so I'll open up the public hearing on h one. Anybody wishing to speak? Seeing them, public hearing is closed. Entertain a motion to adopt the resolution. So moved.

Second.

Motion made by council member Ortega, second by council member Fleming. Any other discussion? And please, public council.

Council member Flores? Yes. Council member Fleming? Yes. Council member Ortega? Yes. Mayor Pro Tem Stevens? Yes. Council member Montgomery? Yes. Council member Lee? Yes. Mayor Morgan?

Yes. H two, consider resolution authorize thank you, Joe. Consider resolution authorize mayor to secure a local agreement with Williamson County regarding cost sharing related to the Deepwood Drive project. Michael?

Good evening, mayor and council. Good evening. This is a ILA with the Williamson County. We are it is for the Deepwood Drive Road project that we are currently under design with. As you see here, this project will extend Deepwood Drive from 620 across Brushy Creek and then we will tie in at Sand Bass Road.

This is for the county they have contributed or agreed to contribute up to $11,000,000 for this project and that is a fifty fifty split with the city. Our estimate for the project is $16,200,000. Before we get to that, we have applied for Campo funding in the amount of 9,700,000.0. So whatever we get from Campo, then whatever the remaining cost is to build the road for construction, we will split that cost with the county $50.50, up to, we won't need the full 11,000,000 for this if we do get the Campo money. And then hopefully, can have, the county agreed to use, that additional money for another project in the city.

So we'll work on that. So recommend approval of this interlocal agreement with Williamson County for cost sharing on the Deepwood Road project. Be happy to answer any

questions. Questions? You want take a motion adopt the resolution?

So moved.

Second. Motion made by council member Flores, second by council member Ortega. Any other discussion? And please vote the council.

Council member Fleming?

Yes.

Council member Ortega? Yes. Mayor Pro Tem Stevens? Yes. Council member Montgomery? Yes. Council member Lee? Yes. Council member Flores?

Yes. Mayor Morgan? Yes. H three, consider resolution authorizing Meridos Junior local agreement with Williamson County regarding cost sharing related to the Kenny Fort Boulevard Segment 5 project and the Kenny Fort Boulevard Segment 6 project.

This item very similar. It's also an interlocal agreement with the county for Kenny Fort 5 And 6. Kenny Fort 5 will start at Old Sellers Boulevard, extend northerly up to County Road 112. And then Kenny Fort 6 project will take it from there and head through this property here to university. We also applied for CAMPO funding on this one.

So just to give you an idea on CAMPO, Kenny Fort 5 around a $35,000,000 construction estimate. We've applied for 21,000,000 with Campo. So if we do get that, then that remaining amount we would split $50.50 with the county. Just to let you know for both these together, the county is committing up to $9,000,000. So, we would use somewhere around 4,500,000.0 each for each one of these segments.

So we will find out from Campo hopefully this summer if we receive any of that money, and then that money would become available hopefully sometime around the 2027. So we'll see how that plays out. But obviously, we're using as many partnerships as we can to help build these road projects. So we do appreciate Williamson County agreeing to partnership on some of this cost for these projects. So I'd be happy to answer any questions. This project here is currently under design and then we're in the process of acquiring right of way through the end of the year and then we'll go from there before we can start construction. Recommend approval of the ILA and be happy to answer any questions.

Questions on this item? Councilman Flores.

Michael, subject to funding, I mean, what's your guesses for this one in the previous road? I mean, as far as

being ready? There were there's about $330,000,000 available to be divvied out, and there was about $1,000,000,000 worth of request. If all things So are equal, we'll get about a third, right? About a third of the money we we applied for four projects. These three and then North Mays Gap, that total was around $55,000,000 that we were asking for.

We feel good about it because our projects are going to be construction ready. And also the requirement was for the applicants to provide 20% and Campo 80% of the project. We committed 40%. So by doing those two things and getting it ready, we feel good about it. So hopefully, we receive $55,000,000

All right.

Thank you. Yeah, we've been pretty I mean, you know, we've been pretty successful with Campo funding. I mean, it's been fortunate because of, you know, kind of the forward thinking of the department. But, I mean, I think that 40% match, a lot of cities don't like to do a match. I mean, they want, you know, they like to have the full funding. And so I think that, you know, I don't know if we'd get all four, but it sure would be nice for sure. Councilman Flumman.

Do you know out of the billion in request how much are shovel ready like our projects?

I do not know that off top of my head. I know there were several that for for planning and design different phases. I do not have that breakdown in front of me. No, ma'am.

Okay. Thank you.

Any other questions? Alright. I'm gonna take a motion to adopt the resolution. So move.

Second.

Motion made by council member Ortega, sound by the mayor pro tem. Any other discussion? And please pull the council.

Council member Ortega?

Yes.

Mayor Pro Tem Stevens? Yes. Council member Montgomery? Yes. Council member Lee? Yes. Council member Flores?

Yes.

Council member Fleming? Yes. Mayor Morgan?

Yes. Public hearings. I won. Consider public testimony regarding the oh, sorry. H four. Consider resolution authorizing mayor to execute an air local agreement with Williamson County for participation and updating of Atlas 14 models with LID AR survey data.

This is another in a local agreement with the county. They've been in the process of updating. This is for floodplain. We wanna make sure our floodplains are as accurate as possible, in the city. So the county started a process to update, unincorporated areas outside of the cities.

They finished that part, now they're asking the cities and the county, if they would like to update the floodplain models as well. So this is for February. We would agree with the county that they would continue on with the project. This will use Atlas 14 rainfall data and then it'll improve. LiDAR is basically a a sensing where they they fly it, and they determine your topographic topographic elevations, and you take all that data, put it with your rainfall data, and then you update your models.

At the end of this, we will hand that over to FEMA to update the FEMA models so that they're the most accurate as possible so that when properties are coming to develop, we know exactly what the hundred year floodplains are as most accurate as possible. So recommend approval of this interlocal agreement with the county so we can update our models and our floodplain maps.

Questions? Entertain a motion to stop the resolution.

So moved.

Second. Motion made by councilor Fleming, seconded by councilor Ortega. Any other discussion? And please, public council.

Mayor Pro Tem Stevens?

Yes.

Council member Montgomery? Yes. Council member Lee? Yes. Council member Flores? Yes. Council member Fleming? Yes. Council member Ortega?

Yes.

Mayor Morgan?

Yes. Public hearings, I want to consider public testimony regarding the annexation of a 1.5, one seven acre portion of County Road 107 Spur right of way South of County Road 107 and North of Chandler Road. Mayor, how Good. Are

so this is, annexation of a segment of County Road 107 Spur. It consists of 1.52 acre portion of

that,

right of way. Annexation will provide continuity to portion of the city's, ETJ and future plan right of way annexations. Tonight is the first of two public hearings. The second will be occurring on, March 26, and then council action will take place on April 23. Any questions? Any questions?

This is a public hearing, so I'll open up the public hearing on Aisle 1. Anybody wishing to speak? Seeing none, public hearing is closed. Alright. Council comments regarding items of community interest. Councilwoman Montgomery.

Congratulations again to the IT team, and good night, Round Rock.

Mayor Pro Tem.

Good night, Round Rock.

Councilor Ortega. Good night, Round Rock. Councilor Fleming.

Happy birthday to my daughter, Jenna, who turns 19 on Saturday. Good night, Round Rock.

Councilmember Flores. No. Happy birthday to my son who turned had a birthday yesterday. And good night, Round Rock.

Councilmember Lee.

Happy spring break. Good night, Round Rock.

And I have nothing. And I'll say good night, Round Rock. We have an executive session. K one, consider executive sessions authorized by section five five one point zero seven four government code related to the revaluation of the municipal judge. We'll recess into executive session at 06:51.

Alright. We'll reconvene from executive session at 07:35. There's no action to take, so we stand adjourned.