City Council - Regular Meeting

Hey, how's it going? There we go. Christ. That's really nice. house. We're going to

All right, it's 7 o'clock. Good evening. Welcome to the April 15th Dotto City Council meeting. We'll start tonight with roll call, please. Patterson here. Bradley

here. Savo here. Lane here. All are present today. All right. I would invite you all to please rise and join me in the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Our first item tonight is a swearing in for our newly appointed council member, Lindseay McCracken. Lindsay, if you would join. Yes.

Ed say Edward. Edgar at the podium. Raise your right hand. Just repeat after me. Okay. I state your name. I, Lindseay McCracken, do solemnly swear do solemnly swear that I will support that I will support the Constitution of the United States the Constitution of the United States and the Constitution of the State of Kansas and the Constitution of the State of Kansas and faithfully discharge and faithfully discharge the duties of the office the duties of the office of an appointed city council member for the city of Dotto, Kansas

of an appointed city council member for the city of Dotto, Kansas. to the best of my ability. to the best of my ability. So help me.

So help me God. Well, welcome. Thank you for stepping up to serve.

All right. Our first item on the agenda is our consent agenda tonight. On the consent agenda, we have item A, approve the minutes from our April 2nd city council meeting. Item B, approve pay ordinance number 1017. Item C, approve maintenance agreement with Fberg. Item D, approve five-year lease agreement for a 2026 John Deere Backhoe. Item E, approve acceptance of dedication of rideaway from Sunflower redevelopment for Stringtown Road. Item F, approve resolution number 2093, authorizing alcohol sales and consumption at Riverfest Park for Rhythm and Roots Events. Item G, approve task order with HDR to pursue safe streaks for all funding. And item H, approve temporary use permits for the rhythm and roots concert series. Is there any item anyone would wish to remove from the consent agenda for further discussion? Hearing none, I'd uh like a a motion to approve the consent agenda.

I'll move we approve the consent agenda. I'll second it. All right, we have a motion and a second. Any discussion? Roll call, please. Sable, yes. Lane, yes. Patterson, yes. McCracken, yes. Bradley, yes. Motion carries.

All right. Item two is called to public. Members of the public are welcome to use this time to comment about any matter relating to city business not listed on tonight's agenda. The comments that are discussed under call to public may or may not be acted on by the council during this meeting. There is a four-minute time limit. Uh if you wish to address the council, please stand and be recognized. All right. I'm not seeing any takers. Item three is old business. We don't have any. So, we will go to item 4 A. Receive update from Johnson County Sheriff's Office. And I think we had a a mixup with the sheriff on our meeting night. So, yeah, I don't see him here. So, I'm wondering if we mixed up the date.

I guess I'd ask for a motion to table this to uh an upcoming meeting.

I'll move that we table the presentation and update from the Jones County Sheriff's Office. Move it to the next meeting. The next meeting. Second. All right. We have a motion and a second. Any discussion? All in favor say I. I. All opposed. Sorry, Zach. I might not have given you enough time to say I I I'm gonna slow down on my before to allow for the lag. All right. Item B, receive economic incentive presentation from Dodto Stories LLC.

Yes, council. Um here tonight representing the project is Dustin Baker. We did receive and Patrick distributed to you by email um earlier a revised uh application submitt has a little bit of some revised information in there that's included uh in the online packet as well. Our incentives uh incentives policy, the procedures includes um you know the really the first step is a uh a presentation by the applicant to the city council um of general the general nature of the project and the general nature of the improvements, the incentives that he'll be asking of the council. that takes place really before any vetting or any negotiations or really any back and forth are done uh in preparation for uh any formal action from the council at a later date. So, uh, tonight is that initial presentation and there's no action required, but I think any any indicate you any any council direction or indications that you you want to give the staff as we proceed uh through the process would be welcome that help us uh in the in the negotiations back and forth. So, Mayor, with your permission, I'll invite Dustin to certainly come up and uh present the project. Well, thank you. Um, again, Dustin Baker with Alco Development, also representing U Dotto Storage LLC, the uh the applicant and u the current owner of the uh of the property in question. Um, so give you a little backstory about this uh property, uh, the history behind it. Um so when we were uh contemplating the development of

res at residence at Lexington uh the the current site plan that was approved did not require we had two exits for residents at Lexington. one off of 90th Street and then one off of um I think it's 90th Street Terrace um which is the um town homes to the south. Um and so at that time um the site plan was approved, but we um we noted that it would sure be nice to have a secondary exit um leading to uh Commerce Drive to the east for uh the residents of uh the apartment complex to alleviate some of the traffic uh coming onto uh Lexington Avenue uh during school time and and just just have a secondary exit. The problem was I did not own uh the ground to the east. Um it was owned by another individual and um this individual wasn't willing to sell the the property to me at that time. Um, I have since negotiated a purchase um of the uh of the lot, at least a 3acre lot just directly to the east of the apartments um in order to um try to uh put the road in. Problem is, number one, I had to severely overpay for the ground to entice the individual to sell me the ground. And then number two, um you know, with without some sort of project, um uh contemplated on the on the 3acre site, um I really couldn't afford to put in the road. Um so I went ahead and

purchased the property really not knowing what I was going to do with it. And I kind of thought and thought and thought, what is what what is really a need um a need for Dodto? Um, and it just um dawned on me that really a need for Dodto is an assisted living uh facility and a memory care facility for our residents. Um, we we don't have one. Um, uh, and I just thought, well, that that would be a good use. And it just so happens that um I have experience with an operator um that that does that that handles that service. Uh it's a company called Midwest Health and they're out of Topeka. Um they that's their that's their headquarters, but they own and operate over a hundred facilities throughout the Midwest, primarily in Kansas, but they also have facilities in Missouri, Oklahoma, Nebraska. Um uh my experience with this company dates back to uh 2018 and I developed and uh owned a piece of property in Odora just right down the street or down the down K10 Highway. um similar concept. I ended up developing buying the property, developing it, and we developed a 55 unit um uh 55 unit, 35 assisted living, 20 memory care. That facility was uh 43,000 square feet, single level, and I built it and leased it back to Midwest Health and we did that for a period of over five years. Um, and then they has since bought the facility from me. Um, I'm currently doing a second facility with them down in Hazesville, Kansas, if you know where

Hazesville is, south of Witchah. Um, similar similar size facility that the than the one that we're actually project talking about tonight. So, um what we're what we're um planning if we um if you so um are inclined to start the process with the incentives is a um a 53 unit uh 34,000 square ft assisted living and memory care facility located on the three lot or on the 3acre lot. Um, and we would uh also build the road uh to connect to the residents at Lexington. That project will cost roughly with the road about 14.5 million. Um, and it would probably, you know, it'll take us about 18 months to to construct. Um if we uh the re the purpose for the request for the um the tiff is a tiff allows me to recoup uh land cost uh and infrastructure cost meaning the road and the parking lot uh over the course of we're requesting 100% uh tiff for a 20-year period. Um, and the the infrastructure cost will be, you know, and and the road will be roughly $3 million. Um, and um, we feel like that this uh, the road and this type of facility are in desperate need in the community and we're wanting to fill that need. Um, so the plan is right now for me to uh for my company to um develop the property, construct the property, lease it to Midwest Health. At some point in

the future, Midwest Health will buy the facility from me. But usually that's um after a fiveyear period is what we've done historically in the past. So that's the structure, that's the request. Um, you know, I'm I'm I'm I'm proud to develop Indoto. I um I hopefully have shown a history of developing quality product and I'm um I'm excited about this one because I do feel like it's um in desperate need in the community. All right, any questions for Dustin?

Dustin, could you share? So 53 units. Could you share what the average size is going to be? Are you going to have a mixture of uh one or two bedrooms or are they all going to be singles?

So the average size is roughly um they they'll they'll vary roughly 3 to 500 square feet. Um and uh in the past we've only done a couple of two-bedroom units mostly. So, in the memory care, you uh you'll have just a usually just a studio. The memory care wing and the assisted living wing are separated by um by a middle section that'll have both a shared kitchen and they'll each have their own dining hall. Um, and so in the memory care units, usually you just have a um a sink and a microwave and of course a a restroom. In the um in the assisted living facility, you'll usually have a well, let me back up. In the in the assisted living, you don't have the microwave. In the assisted living, you'll have a microwave, a sink, and kind of a kitchenet area, and uh and then a bathroom.

All right. Thank you. And then also, Dustin, are are you able to provide any forwardlooking statements about um costs for a resident? Because, you know, obviously, Dodto does lack uh an assisted living facility. Uh but we also lack uh affordable senior living. Um are you able to share where you think these are going to come in?

Um I can share, you know, I'll I'll um I'll state that right now in our um at Midwest Health and Odora, I think they're they're on average, it it is all private pay. Uh on average, they're like 5,000 uh dollars a month roughly, give or take. I can get that information for you. Um uh and the the the nice thing about Midwest Health though is they um they've historically been really good about if you you know on the assisted living front, you have to be able to uh have a functions of a couple of the daily needs, right? You need assistance on a few of the daily needs, but you need to be able to at least um uh support yourself on a couple of the uh the daily needs. If you can't, then that that automatically goes to a nursing uh facility uh need if you're bedridden. And Midwest Health has historically in the past um and I and if we if we move uh further, I'll have a representative of Midwest Health come and uh speak to this, but um they try to keep the residents there um for as long as they possibly can and they have the capability to do that.

Thank you. Question. Um, it's a singlestory facility. That's correct. And is there some type of since there's probably no basement, is there going to be some way for these residents to have storm facilities also? Is that included?

Yeah, that's a that's a great question, Danny. Um we in Odora and in Hazesville we have uh did a um we took the laundry facility um and we uh did poured walls and a concrete lid over it and it was actually a in in Odora it's actually a FEMA rated uh storm safe room And that's that would be the plan here too. Thank you. Thank you, Mayor. Rhonda, anything?

I was just gonna say I um I appreciate you thinking about that type of facility here in town because I do think that is needed. Um, and at least from my point of view, I would rather provide an incentive to something we need and that um that the community will benefit from definitely than um you know some other opportunities that might be out there at times. So I think prioritizing something like this is is huge. And then um I don't know if some point along the road maybe we can uh do a tour of the Odora facility. Kind of get an idea of what that looks like and

love to do that. Thank you. Do they have any kind of recreation facility built into these places for

Yeah, they they they have a rehab um a rehab room on on both sides, the assisted and the memory care. Uh they have a walk with you know and and my plan would be to recreate this but a little walking path you know they'll they they have a fenced in area but then they have a little walking path around the fencston area. Um in Udora we actually have an an atrium. So on the out you know you uh in the assisted living part you um you have a you have a lot of rooms that back up to the at the uh in enclosed atrium within the facility. that's open to the open to the uh sky and so you can go out they they allow gardening uh some of the residents garden in there. So um yeah there's they they really focus this group really focuses on um recreation and trying to cater that to the individual too.

Um Zack, anything before we move on? Not for uh Dustin. I was wondering with the packet item there is a mention that after the request discussed by the council before the economic incentives committee and bring it back to future meeting for action if appropriate. I know had constituents ask me previously who uh the economic incentives committee consisted of what organizations were represented there. Is that something staff can answer?

Yeah, I can answer that. You policy talks about and a committee consisting of uh the the administrator, the mayor, the head of the EDC, and the U and the city attorney. Um it's all there's also avenues for other council members to be involved as well. So that that's that's the the makeup of the incentive committee per the current uh the current policy. Then Dustin, I was just um if you can just clarify. So you're not asking for any bonds or financing from the city. It's all private pay. Um you'll just get reimbursed through the the tax increment.

Correct. I will I will front the money pay um as you know a pay pay as you go uh tiff. So, I will be paying for all the improvements with cash um upfront and then looking for the tiff for reimbursement over time. Okay.

All right. I guess I just offer a few, you know, this meets a clear community need um that um um with respect to the assisted living. It also meets um um a stated desire to have a secondary access point to the residents of Lexington and you know just supports that continuum of care or lifestyle housing that we kind of miss you know here in Dodto. So um certainly supportive of uh exploring this project further. Okay. Thank you. All right. Um, good enough. Yeah. Yeah, that's that's plenty of direction. Thank you for that.

All right. Thank you. Yeah.

All right. Item C, consider resolution number 2094, adopting the 5-year capital improvement plan.

Yes, council. Um, just a couple background items on this. you remember it's been several meetings ago you you gave preliminary approval to essentially the framework of the of the kind of the five-year expenditure plan uh that that that really was the end result of the CIP. We had you do that kind of on a uh an informal basis so that we could start implementing uh some of the preliminary steps for some of the 2026 projects. There was some uh grant funding that we wanted to pursue. So, we had you do that a couple meetings ago, but uh promised to return with the full document uh and this formal resolution that does uh adopt the plan. Generally, we usually call these plans five-year plans. U but this one encompasses six years because it involves the current budget year. Um, you'll remember this is a this is a a process that we spent most of the year last year doing and and into the first parts of this year. Started with staff and and council generating kind of wish lists of of projects um quantifying what those were. We then took those um divided those into some categories that included mandatory projects which really we had to do uh for um you know for reasons that they were already partially implemented or they we really needed them from an in infrastructure standpoint uh mandatory ones. Um we also had pipeline projects three of them that are large enough u and in in cost and scope and schedule that they're likely to outlive this version of the CIP. but uh they'll take years to implement. Um those pipeline projects are uh the 83rd street corridor, a general uh transportation improvements enhancement through the 8 street 83rd street corridor, the 95th street corridor uh same and then the community center uh project that we're engaged with now. So those were uh the um the pipeline

projects and then the last projects were called top priority and those ones were identified as a result of some uh public engagement and survey results that occurred over the summer. So once we had the list of projects and kind of at the same time we also developed a funding plan uh that was based largely on our five-year fiscal projections for fund balances uh debt service levels impacts to levies and we we did a bit of analysis on whatif scenarios came up with a general plan that the over the course of the six years be about uh eight half million dollars worth of general obligation debt plus about $5 million of potential uh parks bond uh referendum. Now, that would have to be put to a public vote. Uh that's later on in the schedule. Uh and then there's also outside funding source more than I think it's $13 million worth of outside funding source pursuits. So things like the build grant that Joe's pursuing currently for the construction of 95th Street, other outside funding sources through the Mid America Regional Council. So that all culminated in this capital improvements plan. So the document you have in front of you um includes just a a narrative summary of that whole process that I just gave you the abbreviated version of. Um the appendices are in there, you know, master project lists, um kind of the results of some work sessions that we had in the spring with the council, uh the survey results, um some some recommendations from the EDC transportation committee, just some of the background information, but it really culminates our working document um really kind of occurs in terms of what the projects are in the last section of the the document here where it's a colorized version of here's what here's here's what the project includes. Uh these projects for 2026

uh you can see we skip through step through 27 28 29 the rest of the program those are the ones for now uh that are that are in the timeline for this um is is important. We wanted to get done with this and formal adoption of this in time to begin the budget for 2027 because uh in essence the only thing you really commit to is the budget for 2020. Like now we're kind of committed to the budget for 2026. There's no promises for about 2027. So we wanted to have this done so we could start the budget process for 2027 um with with this kind of under our belt. So um that is the summary. Mayor, I'm happy to answer any questions. the resolution adopting the plan. We'll formally do that and we can start the budget process probably at the next meeting.

Okay, questions from council. I just had a question on um next steps from this with um actually implementing projects, you know, and timelines and due dates. And if it was in there, I apologize that I might have missed that. Well, so for each item, you know,

yeah, we don't necessarily have a breakdown of like a complete schedule breakdown of each project. The bigger projects um not notwithstanding uh the pipeline ones, but the larger ones are generally broken down and we're going to design this year and build the next year. That sort of thing. Uh we have what we'll do is we'll develop those timelines for the ones that are under implementation. We have those. They're not in they're not articulated in this plan. Uh but the expectations are if it's funded in 27 it's implemented in 27. Um so that's that's kind of so the answer is we don't have that level of detail for each project I think. Okay. uh but the basic expectation is there the sequencing of which projects in which years is generally included and the the the the funding sequence if that makes sense.

Thanks.

Anyone else? I know it's a lot if you Zach, anything from you before I give you a chance? Uh, no. I noticed on there the 83rd Street uh various projects were included and and there's a lot of line items for that. I was wondering Mike if you could just kind of quickly explain what that covers. I was down on somewhere like pageu the project list.

Yeah, sure. So the 83rd street corridor is one of these uh uh the pipeline projects, right? And so the main goal of the pipeline projects is to first pursue clarity on prioritization of what should be happening first when uh secondly to be able to come up with a framework where we can pursue outside funding sources. Very important for the 83rd Street project. So um and Zach I don't know if this is the the exact page you were asking about want me to pull out but I'll just pull the uh exhibit. Oh boy. I thought this was going to be I'll get there. Um

I think it's a few pages above there. Generally, I was just asking to make sure that you know we had some grades that I think a lot of times u when we say the 83rd Street project that's pretty broad potential there. I mean all the way from Lexington to eastern border of the city. It's a longterm project that piping and everything other stuff going on the roundabouts things like that. Yeah. I guess my biggest concern is I looked at it. I want to make sure we have budgeted for design phase of the entire road or

no certain section.

Certainly not. No. So the intent here for 2026 this year u there's $50,000 in for the pursuit of outside funding but also some preliminary engineering. So get just that next level deeper dive. Remember, we have the 83rd Street corridor that gave a 10,000 foot view of of the overall of the overall uh corridor had some specific improvements at specific intersections and what road sections uh should look like in the future, but stopped short of of phasing out an implemented sort of overall plan. And it also articulated that additional detail study is going to be needed for for final design and primary design. So the intent for the 50,000 for 2026 is to start that next level down to start identifying which intersections might be a priority from a safety perspective or from a community investments perspective or or or what what that is. Uh pursue those outside funding sources and identify um you know it it probably will be an intersection but maybe it'll be a turn lane, maybe it'll be a traffic enhancement, maybe it'll be a pedestrian. uh we don't really know but this the 26 will be spent further identifying what the first phase should be. Uh 27 that goes off that goes over into 27 as well from that preliminary engineering. So when you talk about preliminary engineering about $200,000 in 2027, that will that will really kind of help us focus on, you know, limits of rights of way and specific improvements so we can make specific requests for outside funding and come up with a more detailed plan about what that first thing should be. Now also in 2027, there's some engineering for one of the intersections there. That's relatively speculative. It's, you know, happens to be here at Pinter Lexington. Maybe that occurs. Maybe it's Kill Creek and and 83rd. Maybe it's some other

intersection. Maybe it's a maybe it's a pedestrian improvement somewhere. That's a decision we can we can manage, you know, throughout 2026 if we need to change plant, need to change that location based on what happens with the preliminary engineering. But um the other lines are just kind of some and you'll see that the funding is kind of blank for the other lines, but um those are just kind of some preliminary rough sketch ideas about how the project might be phased over time. It's tens of millions of dollars to do the whole thing. It's we're not going to do it all at one big project, even though that might take 10 years. It's going to have to be a, you know, kind of a strategic surgical implementation of of what needs to happen first. What's the the dollar best spent uh at the right time for that? So, Zach, I hope that I mean it gets to what you're I hope that gets to what you're

Yeah, that your question and I guess the only remaining question would be that part of that preliminary designer design would include evaluation of prioritization which section should be focused on or is that something that we decide as a council? No, no, that preliminary is very much Yes. Yes, you'll decide it as a council, but it's very much aimed to um to to um help you with that decision.

Yep. All right. Any other thoughts from council? Are we ready for a motion to approve resolution 2094? I move to approve resolution number 2094 adopting a multi-year capital improvement plan formally titled Dotto Kansas 2026 to 2031. Second. All right, we have a motion and a second. Any discussion of the motion? Roll call, please. Lane, yes. Patterson, yes. Sable. Yes.

Bradley, yes. McCracken, yes. Motion carries. Okay. No executive session. So, we will go on to advisory reports. Mike, uh, nothing tonight, Mayor. Thank you,

Patrick. Um just the memo that I distributed um tonight pertains to a new law on streamlining residential developments and it goes into effect on July one. We'll probably need to amend some of our code provisions to be in compliance. So we'll bring that those back before July one. Happy to answer any other questions. So this go through planning commission then the local codes or well mostly probably the building code. Okay.

Yeah. We have local regulations that um so it may be some of our planning you know site plan but also um some of the provisions for the building code. Okay.

Anything else? That's it. All right. Any other any questions for the city attorney on that? Zack, did you send one to Zack? I haven't, but I will, Zach, because soon as the meeting's over, I'll send it to you. Uh, city planner, no, city engineer Joe. And really the only update is Clarkson will start construction on the next P next phase of Astra Parkway Monday. They should be done to 111 Street by October of this year. Okay, Brandon,

couple things. Um, tomorrow we we have our hometown town hall um for the community center master plan. That's going to be downstairs in the senior center. Um the event set up as a build your own community center event. So participants will receive u not only an update on the project but we'll also be asked to prioritize um the kind of typical amenities you see in a community center based on other topics. Um following that we'll wrap up phase one of the master plan uh proc uh the master plan and that process will be reviewing the results of the survey that um just closed a few weeks ago with focus groups and input from the steering committee. Um, we're tenatively scheduled to present that report to you at our next city council meeting. Um, then another update is, uh, it's going to be hard to tell with all the rain, but work has begun at the Riverfest soccer field project. They're starting to move dirt and mobilize. Um, so that project will continue through the summer and early fall with a completion date end of October, early November. And then finally, the property tax relief program starts on Wednesday. Um, so if the last two years have been any indication, it'll be a busy start to the program. So with that, I'll stand for any questions.

Um what have we gotten participation wise the last couple years in our relief program in terms of just numbers of people? Yeah. So um our first year we had about 55 um and we had about $400 left over at the end of the year. Um in 2025 uh which was the second year of the program because we dropped the mill levy. We had about 65 applications that were approved and I think we spent all of the money So the full $25,000. So roughly a hundred people we've over the two years we've Yeah. A little over. Yeah. Great. All right. Thank you, Brandon. Have a question for Brandon?

Sure. Um so for the event tomorrow, is that a come in and out event like or is it a scheduled this is a presentation then we'll do an activity for this amount of time. So, people free time available. How is that going to work? So, um at the beginning of a presentation, but the the majority of it is going to be kind of a sit down event. Um what you're going to get is you're going to get a place card and you're going to be able to basically spend $100 um to put together your community center. So, it's not really a comeand go event. It's really a sit down and stay for the for the time frame.

All right. We'll go on then to council comments. Zach, I'll let you carry on. If you have anything for the group tonight,

nothing except for one thing I wanted you to do last council meeting was to uh recognize that uh I receive some grace from the Kansas division of emergency management uh who was they were complimenting our emergency manager Mr. committee um and said he is doing a great job. So I want to pass that on make sure that public record but uh he apparently isn't impressing other management professionals in the state and we're clear. So I just wanted to make sure that uh I acknowledge that that's all I have. Thank you Joe.

Uh I'd like to welcome Councilwoman McCracken. Thank you. Thank you for stepping up for your community and uh it's great to have your family in attendance as well. Uh that's all I have this evening, Mayor. Thank you, Rhonda.

Yes. Like to also welcome Lindsay to the to the group. And then I also would like to thank Joe for um working with the Hen family. They had brought up some issues with their curbing on this the streets and so forth that had been ongoing and the result is Joe definitely talked to them again and uh they said he was great to work with. So I just want to thank you Joe for for getting on that right away. Then I'd also like to welcome Councilwoman McCracken and her family and uh thank her for her commitment to the city and thank you very much.

All right, that's all I have. Yes, thank you. I'm excited to be here and excited to serve the community and continue learning and thank you for the opportunity. All right. Uh well, you know, just keep it going. Welcome. Very happy to have you here that we've got a full body again. Uh thanks for bringing an audience. Appreciate that as well. But uh uh I guess a reminder about the pancake. Oh yeah. Um what hometown

cakes and conversation um April 24th. Um, so come we don't have to cook pancakes or serve pancakes. We just have to be there to conver down in the community center. That will be down in the Yeah, in the community center. So 25th. Yeah, it is the 20. Yeah, Saturday. 25th. See, I'm off a day because this meeting is Wednesday instead of a Thursday. So my whole month is messed up now. Uh but with I don't have anything else. So I would entertain a motion to adjurnn. I'll move we adjourn.

Second. All right. We have a motion, a second. All in favor say I. I. All opposed. We are ajourned. Welcome aboard. Thank you. Um I'll reach out. I'll give you the email. Not the average.

The average age. Yeah.

See you, Danny. Why do I