Planning & Zoning - Regular Meeting

Call the April 13th, 2026 Planning and Zoning Commission commission meeting to order. If you'd all rise and please join me in the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. Roll call. Yes. Uh so, Wyverne and Shannon McGuire absent. Uh all the other members are here and we have a quorum for tonight's meeting. Excellent. [laughter] All right. Item three, consent agenda. Um any comments, questions by the I'd approve the consent agenda as as presented. I'll second. All right. All in favor? Aye. All opposed? Motion carries. That brings us to 4A, the Jamestown Estates petition to vacate utility easements public hearing. Yes. So, um there was a final plat that was approved as part as part of the consent agenda items, uh Jamestown Estates re-plat. Um so, as part a related application is the vacation of some utility easements. So, there are 11 lots out in Jamestown Estates and they're proposing a re-plat and reduce the number of lots from 11 to eight. Um when they do that, some of the existing utility easements ended up in the middle of some lots and so, the idea is to uh petition to vacate, remove those utility easements, and then that final plat would re-dedicate easements uh in similar locations along the the uh property line. Mhm. So, if I can scroll, I'm just going to scroll to the location map for this case because it kind of highlights where the

uh utility easements would be uh vacated. Almost there. So, there's a copy of the uh location map and if you can see that bright green, that neon green. So, there were uh those utility easements are located between lots two and three, [clears throat] lots four and five, between 12 and 13, lots 13 and 14, and lots 14 and 15. Um utility companies were contacted about this vacation. Spire responded that uh didn't affect any of their facilities. We didn't hear back from any other utilities. Um the city doesn't have any uh water or sewer lines in those utility easements, so we think it's appropriate to go ahead and uh we recommend approval. Staff does. And then, this will be forwarded to the Board of Aldermen for final approval and because it's petition to vacate, there's public hearing that you want to open it up for. Okay. All right. I'll open open the public hearing. Anybody wants to speak? We've got no one online, just Ryan. Just Ryan. Just Just Ryan. Just Ryan. Okay. Going once, going twice. All right, we'll close the public uh meeting. Hearing. Hearing. Uh and do commission discussion. Any questions? I would move that [clears throat] the Planning and Zoning Commission recommend to the Board of Aldermen approve the Jamestown Estate re-plat of lots one through five, 10 through 15 final plat with conditions and recommendations of staff.

[clears throat]

Is that the right one? No. No, this would be item 4A, the petition to vacate. You want to do the one line up. Okay. I move that the Planning and Zoning Commission recommend to the Board of Aldermen approve the request to vacate utility easements in Jamestown Estate as recommended by staff. I'll second. All in favor? Aye. All opposed? Motion carries. Thank you. 4B. Okay. 4 Item 4B is the Wilkerson Farm lot three site plan for the fire station. And I'll scroll down a little bit for that, too. Just site plan sheet. Welcome to the fire uh fire district. So, fire chief and some of the fire board members are here in addition to their engineer. All right, on the screen uh you'll see the the basically the site plan layout for uh the Wilkerson Farm lot three site plan for the new fire station. Um it's a they propose a 10,200 square foot building. There will be two driveway accesses. Uh the main access will be on the north side where you see the uh I would say passenger vehicle uh entrance driveway. And then leaving the building, there's a driveway on the south side. Um and you'll notice the loop driveway around the back. That allows them to take their fire vehicles, drive through the site, go through the building, and then that way they're always driving out onto [clears throat] Nation Road and they don't have to worry about trying to

maneuver on Nation Road to get back into the fire station, which I think we see them sometimes do here, close by in the older station. Uh copy of the site plan and the elevations are in the packet. We can look at those if you'd like to. Um of note on their site plan, they show a 10 foot shared use path um rather than a five foot sidewalk and that came about because of the Nation Road complete streets project has a 10 foot shared use path along the east side of of Nation Road. We don't know when that project might have funding to get constructed and so, we asked that they construct at least a five foot sidewalk along Nation Road. Um if they want to do the 10, that'd be great, too. We either way is okay with us. Staff would recommend approval of the lot three Wilkerson Farm first plat site plan with the following conditions. Submit revised drawings if necessary. Two, construct a minimum five foot sidewalk along Nation Road. Three, city engineer approval of site plan revisions and any changes, modifications, or alterations required by the same to the site plan revisions, which is standard language that we've added within the last year. Four, submit a detailed land disturbance permit if required. Five, install and maintain sediment and erosion controls during construction. Six, install a key box as required by the County Fire and Rescue Protection District and yes, they will require they themselves pay. Mhm. Seven, submit a building permit application prior to construction. Eight, submit a sign permit prior to installation of signs. And nine, develop project in compliance with all codes, conditions, requirements, plans, and payment of fees and taxes. Uh taxes would not apply in this case. This application be forwarded to the Board of Aldermen. Um again, we have several members of the uh fire uh district and fire chief and their engineer here for our questions. Okay.

[clears throat] Do you have any idea on the easements for the water line? Last I heard that they're trying to get some last easements that maybe they will have them by the end of this week. According to um Shelly. Hopefully, anyway. Can I have one question that might be silly? It's page 26. Uh front of the building has three doors, garage driver yeah, garage doors and the back has two. Which is Is it Yeah. [laughter]

I think it might be they have smaller vehicles like brush trucks or something maybe that don't need go through the building. Uh Kevin Graff for the African Fire District, 2016 Street. Um yeah, uh it's a small bay for uh either to put in an extra ambulance or potentially a brush truck, a smaller vehicle. Just to just for storage purposes if nothing else. Um I would just say while I'm up here, uh we our vote passed in '24. Uh we sold our bonds in '25. Um not that we're on an extreme time crunch here, but uh supposed to try and spend those down within the first three years, so we're [clears throat] we're well into move it through year two. Uh hope to get started maybe June. They're looking at a mid mid-year uh go live open date for us next year, so. Happy to answer any other questions and Pat Warren, our engineer, is here as well. Thank you. I think it's great uh service on the other side of the interstate. Especially as it's not There's only so many ways across. Yeah. So. It'll be great for us for response times. Yeah. And public safety things like that. Yep. Yeah, we're excited. Anything else? All

I'll move that the planning and zoning commission recommend the board of alderman approve the lot three Whupple's and Flatt first Flatt site plan with the conditions recommended by staff. I'll second. All in favor? Aye. All opposed? All right, motion carries. We'll take us to C. The Innovation Fourth Flatt lot one two Fulfillment House site plan. I'll speak down a little bit for that one, too. So, we'll start here. Here we go. Okay. Okay, so Fulfillment House is represented here today by Kurt Hamilton and Travis Hedrick who would would be the consultant construct building for them. He They built Hedrick Construction has built several buildings out in Innovation. Proposes a 17,000 square foot warehouse building on lot one A Innovation Fourth Flatt at 915 Premier Drive. That is to the west of the Purdue building which was recently approved to last year. Um across the street from Hoffland Custom Homes building that was approved a month or two ago. Um some other projects that we've recently seen go through. Floor plan shows 15,000 just under 15,100 square feet of a closed space and then on the east side of the building there's a canopy overhang for an additional almost 2,000 square feet. Building includes gray siding and gray stone wainscot with additional stone extending full height of the facade by the main entrance and then some I call them pillars spread throughout the rest of the frontage of the building. Um site plan was reviewed and approved by the Innovation Board of Trustees. Site plan shows a 5-ft sidewalk from the street to the front of the building. It They show that over the top of the

easement that has sanitary sewer and storm sewer within that easement so we've asked that they relocate that sidewalk and move it outside of the easement. [clears throat]

Um the proposed project also proposes 22 parking spaces and they show five deferred spaces on the east side of the parking lot. If you look at the site plan you'll see them hatched in. Um they only they need three additional parking spaces based on the square footage of the building and the number of staff members they have to meet parking requirements and we think they can do that by adding some parking parking lot striping on the existing uh driveway that they show and not worry about the extra hatched in area on the east side. Maybe they can run some spaces parallel along the north side over by the street or maybe on the east side along by the dumpster on that side of the curve. Staff recommends approval of lot one A Innovation Fourth Flatt site plan with the following conditions. Submit revised drawings that include relocation of the sidewalk connection to the building outside of the existing utility easement. Revise landscape plan to identify the native spruce or pine species. They just They just didn't have a label on what type it was. Add three additional parking spaces for 25 total and other revisions if necessary to Innovation Board of Trustee approval which we have received. Three city engineer approval of site plan revisions and any changes, modifications, or alterations required by the city to the site plan revisions. Four, submit a DNR land disturbance permit if required required which we also have received. Five, install and maintain sediment erosion controls during construction. Six, install a key box as required by the fire district. Seven, submit a building permit application prior to construction. Eight, submit a sign permit prior to installation of signs. And nine, develop project in compliance with all codes, conditions, requirements, plans, and payment of taxes. This application be before the Board of Aldermen for their consideration. And then Travis Hedrick and Kurt Hamilton with the Fulfillment House are in the audience if there are questions.

[clears throat] David, excuse me. David, are the the finishes on this building similar to the other buildings around? Yes. Okay. Yeah. That's part of what the Board of Trustees also looks at as well. Okay. Is there any lighting on this building? I was just going to ask. Yes, are there any lighting? They have some lighting around the building. I don't They're not lighting the parking lot but they're lighting around the building.

The site plan has it There's a spec sheet built into the site plan sheet so it's They've got shielded lights. Okay. And we're just looking at the current proposed enclosure of the future addition just to give us an idea of the hope for the future. Okay. Right. Now, the size of that may not require it may not require going back through site plan so No, it will. It's over 5,000 square feet so sorry. then it would change the number of parking spaces they needed, too, I would assume. Yeah. Yeah, I think that's why they had they requested the deferred because they didn't want to build parking spaces and curb and then tear them out.

Right. Right. [clears throat]

Any other questions, comments? I move that the planning and zoning commission recommend the Board of Aldermen approve the Fulfillment House site plan for lot one A Innovation Fourth Flatt with the conditions recommended by staff. Second. All in favor? Aye. All opposed? All right, motion carries. So, for D which I think was also public Uh not not yet.

Oh, not yet. Okay. Major Commercial Center lot one C Frank's Auto Shop. Let's go down to that. Site plan also Let's move that over. Here we go. So, Frank's Auto Shop uh applicant isn't here tonight for this item. Um Frank's Auto Shop uh proposes to build a 1,600 square foot detached garage at 700 North Country Avenue. So, this is the site of former Pink Gas Barbecue, Abby's Frozen Custard. There was a video store which was most recently I just reference all those old ones because people I think remember those locations. Um site plan They need to go through site plan because the proposed building is more than 50% of the size of the existing building. Even though it's not that big of a building, the existing building is small and so that site plan kicks in a little easier than at maybe other locations. Um the proposed elevations of the building show vertical metal metal siding and brick veneer wainscot and with a metal roof. Colors and materials aren't They weren't labeled on the site on the elevation sheets. Um staff has recommended that they uh use building materials and colors similar to what is already on the existing building. So, gray brick wainscot around the building and then wood siding light gray wood siding around the rest of the facade of that building. Um the auto shop will use property for minor auto repair services. I just want to note that that is a permitted [clears throat] use in the C commercial district. So, if they were to do anything with major auto repair or vehicle sales or rental lots or need a tow lot, they would have to come back for a conditional use permit. That's They've been notified of that but I also

want to note it in the meeting, too, so you guys are aware. Staff recommends approval of the lot one C Major Commercial Center site plan for Frank's Auto at 700 North Country Avenue with following conditions. One, submit revised drawings if necessary. Two, building elevations to include brick veneer wainscot with wood siding above such as LP Smart Siding or something similar. I think the Smart Siding is what the existing building has. With materials and colors matching the existing building. Submit trash enclosure detail. Construct trash trash enclosure as part of the building construction. Install a key box as required by Carbondale Fire Rescue Protection District. Submit a building permit application prior to construction. Submit a sign permit prior to installation of signs. Develop project in compliance with all codes, conditions, requirements, plans, and payment of fees and taxes. This application be before the Board of Aldermen.

[clears throat] How do we differentiate between major auto repair and minor auto repair? Minor auto repair would be those things such as tires, oil changes, you know, like a Jiffy Lube type of shop. Major auto repair would be locations dealing in wrecked vehicles. Okay.

You might have a you know, vehicles in disrepair at the site. You know, I think the key there is uh you know, a vehicle like that you want to have screened so it's not visible. Get that out of case. Okay. And I assume our code enforcement person would be watching this to make sure that there isn't major auto repair being done. You would have to Yeah. [clears throat] Yeah, be something that we would end up needing to do. It's right across the street. It's close by, too. So, that is [laughter]

But, it's right across the street from where he is that does what I would consider major auto repair, right? So. Yeah. And then it looks like in the past that I've driven by there, it's pretty Some of the stuff he's doing in there is pretty major. Recently, are you are you talking about 700 North Country? Okay. In fact, there was an engine laying on the concrete. If that's not major, then [clears throat]

So. Also, the elevations that were in our [clears throat] packet appear to show metal. Mhm. So, he's been made aware that as part of his approval that he's going to have to put wood. They were forwarded copy of the packet today. We've had discussions with them over the last several weeks. It's part of a pre-application meeting that we had with them. So, we've brought that to them on several occasions. And just to be clear, this is a second building on the site, right? The The original building structure is going to remain. Okay. What's the separation between the two buildings? Well, the elevations are a little different. The existing building has kind of that drive-up. So, it's 10 ft or more from the other building. It'll be 10 ft or more. Okay. Yeah, I would think you'd want it if you're keeping the existing building to look very similar to the existing building. Otherwise, it's going to it's going to be wildly different, right?

[clears throat] I think the example out there is The only other place I think that has multiple buildings is American Pride, and American Pride All their buildings are have a similar design. Yeah. You know, outside of that, there's police station. There's one building there, the gun range. There's Hunt's Car Care has one building. Mhm. [clears throat] So.

[clears throat]

Any more discussion? Or do you want to make a motion? I move the Planning and Zoning Commission recommend the Board of Aldermen approve Block 1C Major Commercial Sandwich [clears throat] Shop Plan for 700 North Country Avenue with conditions recommended by staff. I'll second. All in favor? Aye. All opposed? Motion carries. Now, the public hearing. Yeah, the public hearing, yes. So, there's a proposed code amendment to sections 405.700 and 410.070 regarding APWA requirements for stormwater. It clarifies that natural drainage features and waterways are not considered public improvements to be accepted by the city for ownership and maintenance. And then clarifies that city ownership and maintenance of public improvements begin after formal acceptance by the Board of Aldermen. We always approve an ordinance accepting a final plat. We're going to kind of do a two-pronged approach where when they build the public improvements, that goes to the board for with an ordinance officially accepting those improvements into the city. This was This ordinance was prepared by the city attorney. And if you want to look at maybe what the changes in the language were, you know, the additions and structures, we got a tracking version

[laughter] packet. Staff recommends approval of the proposed zoning code amendment to sections 405.700 and 410.070. There is a public hearing scheduled for this item, so you want to open the floor for a public hearing. And then this will be scheduled for the Board of Aldermen at their meeting next week. Okay. The public hearing is open. Still just Still just Ryan. [clears throat] Just Ryan. [gasps]

Anybody? All right. Going to close the public hearing. Open it for commission discussion. [clears throat] [cough] What version of APWA are we on currently? [clears throat]

An old version. I don't know the year, but it is 90-something. 98. 92, 98. But, that that is something the Public Works Department is working on updating. That would be good. Yeah. And they If you look the code, it had something written, but it's kind of hard to understand. And so, that [clears throat] particular section update to, you know, the most current APWA. Anything in particular that's inspired this to come about? Like, this change to the What prompted

[clears throat and cough]

this code change? Who Yeah, I'm not sure. Go ahead if you want. I was going to say Basically, it's it's stormwater issues. So, people think that the city owns street streams and creeks. And the city doesn't necessarily own streets. I'm sorry, streams and creeks. Doesn't streams and creeks not necessarily have to carry it. So, yeah. So, the city takes over public improvements. So, you know, when we see a subdivision come in, and those public improvements include, you know, street improvements, sanitary sewer improvements, street storm improvements, so pipes, and water lines. Those are the things that become the public improvement. I move the Planning and Zoning Commission recommend that the Board of Aldermen approve the proposed amendment to municipal code sections 405.700 and 410.070 as recommended by staff. I'll second. All in favor? Aye. All opposed? All right. Any other items for discussion? They go to the order. I'll make a motion to adjourn. I'll second. All in favor? Aye. Oh, look at that.