Council - Regular Meeting

will call the meeting to order. We have Mother Jamie here for our invocation and pledge.

Let us pray. Almighty God, our heavenly father, send down upon those who hold office in the city of Mallister the spirit of wisdom, charity, and justice that with steadfast purpose they may faithfully serve in their offices to promote the well-being of all people through Jesus Christ our Lord. Amen. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Cor, would you call the role?

Oh, wait. We got the land acknowledgement. I jump right past it. All right. We have a very special guest with us here tonight. We have Chief Batten to do our land acknowledgement. Well, mayor and city council and those from Mallister just want to say it's an honor for me to be here tonight and I just want to say just yaki which is thank you very much for this land acknowledgement. I mean to me it just kind of solidifies our relationship and and what we're trying to do for southeast Oklahoma specifically here in Mallister to see us partner on the airport. I don't know if y'all have been able to go by the library and to see how we're partnering on the library. That's going to be beautiful for city Mallister. Main Street that we had done and partnered together on that. Those are just some of the things that we want to continue to show our support and relationship that we have, our wonderful relationship with Mallister and looking forward to many more to come. So just Yakoki, thank you very very much for that. And I want to read this land acknowledgement. It says, "The Chopton Nation Reservation is located within the original homelands of the Kado and Witchaw peoples. The Pony and Aara have ancestral ties here. The Shauni and Quapa established settlements in this region during the 1700s and early 1800s while the Oage and Kawa visited the area. The Quapa tribe seated this land by treaty to the United States before is later seated to the Chakawa nation. Shortly after being the first to endure the trail of tears and death, the Chakaw people arrived here, followed by the Chicksaw, who lived among them before moving farther west. Through this acknowledgement, we remember those who came before us, honor the sovereignty and traditions of the native peoples who remain connected to this land and commit ourselves to respect and partnership with indigenous communities past, present, and future. And so with that, against a yaki, I'd like to present you with this flag and see if we can post it. I know we were going to try to post it on a poll. So, thank you very much,

Do you want to do this together or We got How many does it take to [Music] and the interim city manager. [Applause] Mr. Slam, don't you

Excellent. Now, would you call the RO here? Woodley here. Here mayor

here. We have Corum. Uh now have a proclamation. Whereas the city of Mallister recognizes the historical injustices faced by indigenous people, particularly the legacy of residential and boarding schools, where thousands of Native American children were forcibly removed from their homes, stripped of their cultures, and placed in institutions with the goal of assimilation. Whereas Orange Shirt Day is observed annually on September 30th in honor of the survivors of residential school and in remembrance of those who never returned home, emphasizing the ongoing efforts uh effects of history on indigenous communities. Whereas the city of Mallister is home to citizens of many indigenous nations, including the Chalkaw Nation, Chickasaw Nation, and Muscogee Creek Nation, and recognizes the importance of preserving and celebrating indigenous cultures and histories. Whereas or shirt day provides an opportunity for all residents of Mallister to come together to acknowledge this painful history and commit to reconciliation, healing, and building stronger relationships between indigenous and non-indigenous communities. Whereas by wearing orange on this day, residents stand in solidarity solidarity with with indigenous peoples, raising awareness about the effects of historical traumas, emphasizing that all cultures deserve respect and demonstrating a commitment of fostering mutual respect and understanding. Now therefore, I, Justin F, mayor of Mallister, do hereby proclaim September 30th, 2025 as Orange Shirt Day in the city of Mallister, Oklahoma, and encourage all residents to wear orange on this day to honor the survivors, remember those who were lost, and highlight all cultures, deserve respect, and continue to work for the reconciliation and healing. [Applause] Everybody's got to be front and center today. I didn't get my steps in earlier.

All right. Now, move on to citizens comments on non-aggenda items. Residents may address the council regarding an item that is not listed on the agenda. Residents must provide their name and address. Council request comments be limited to 5 minutes. Have several signed up, some on agenda items. Uh let's see. We'll start with Larry Cwley. Did you sign on the list or something? Oh, no. I just signed in. That's all. Oh, you didn't have anything to comment. Okay. I was kind of surprised when you called my

You know, in your in your defense, it does say meeting sign in. I was looking at this when I was signing out. Okay. Yeah, no problem at all. Debbie Leaper. Oh, I can't remember the agenda item, but I'm here about the five and six. Five and six. Okay. And then Matthew, is it Matthew? Yeah. Yeah. Five and six also. Yes. Okay. Six. And then Breeze. Burgess. Burgess. Sarah Breeze. All right. And everybody else, five and six. Yes.

Okay. All right. If there's no one, then we'll move on to consent agenda. All matters listed under the consent agenda are considered to be routine by the city council, will be enacted by one motion. There will not be separate discussion on these items. If discussion is desired, that item will be removed from consent agenda and will be considered separately. Uh I'm going to pull item B and item G. Uh, does anybody else have anything to pull? Okay, then I'll take a motion to approve item A, item C through F, and item H through K. Motion, councelor Gilmore. Second, councelor Batty. Court

here. Yes. The motion carries. Um item B that was at that was on our workshop. Uh we have it as being adjourned at 12:50. Uh but we had the directors were dismissed at 12:50 and then we adjourned about 3:15.

Yep. Council's continue the conversation. Motion to approve. Motion. Councelor Batty. Second. Councelor Woodley. Cor. Would you call the RO?

Vice Mayor Batty? Yes. Woodley. Yes. Stone. Yes. Bo. Yes. Gilmore. Yes. Mayor. Yes. The motion carries. Um item G. I'll just be abstaining from. If there's no other discussion, I'll take a motion to approve. Motion. Councelor Woodley. Second. Councelor By.

Yes. Yes. Stone. Yes. Right. Yes. Yes. Mayor All right. Oh, and the motion carries.

Off. All right. We'll move on to public hearing. All persons interested in any ordinance listed under schedule business shall have an opportunity to be heard in accordance with article 2, section 212B of the city charter. Tonight we have two. We have an I1 light industrial ordinance and then we have an A1 to RB1. Take a motion to go into public hearing. Motion councelor Batty second councelor Stone. Would you call the RO?

Yes. Yes. Yes. Yes. Mayor. Yes. And the motion carries. We're now on a public hearing. Uh, is there anyone who would like to comment on the I1 light industrial district? Seeing no one, is there anyone that would like to comment on the A1 to RB1? I think there are a lot of us on that section, but we've been told maybe to talk about on items five and six. Five and six. Yeah. Okay. Okay. Having no one, we'll take a motion to close public hearing. Motion councelor Gilmore. Second, councelor Boight. Forward. Yes. Yes.

Yes. Yes. Mayor.

Yes. The motion carries. Now on to schedule business. Item one, discussion only regarding the creation of community advisory board. Uh this is something a couple of us have been talking about of we know we have items like homeless issues and uh a way to kind of bring the community together. We know we have services. How do we bring business owners and services together to try to give us some guidance on on how we uh move forward? That way we don't kind of get stuck in a bubble and we we kind of go one way or another and and we don't make something so loose that our business owners are affected, but then we don't make things so harsh that we're moving people's dignity at the same time. And so kind of want to put that forward just to see what you all felt like if if you all would like an advisory board that would help us out. Um, I think kind of along that lines, councelor Gilmore was telling me today he had some information on the homeless count.

I do and I I want to say that u I think this is an excellent way to go as we as a city of taking a proactive approach to a problem that we all see. Uh over the last couple of weeks, I had a friend of mine with Humanity 918 do a physical head count of individuals that we have in our city that are sleeping on the street on any given night. And that number physically counted was 55 plus some that they know more is out there, but they couldn't come into contact with them. So I think as a city we can partner with these people that are doing great work in our city like humanity, SSVF, compassion 365 and other organizations and make sure this thing is equitable so we have somebody at the seat of the table that has has a bit of expertise in this area and we can look at this problem and make a good shot at rectifying the situation in our city. So I think this is an excellent thing for us to do. Uh we need to be people have a seat at the table, yes, but we also need to be sure that we maintain the dignity of our unhoused neighbors.

You know, we've been having a lot of success um with working with these organizations. Just an example, my friend Stacy's right there with Creo, and I'll I'll call her out on it. Uh but we had an individual um downtown that didn't have a shirt or shoes and was kind of in and out of businesses, wasn't really being disruptive. um just kind of looking for a place to sit down and um I reached out to Creos and they sent a team over and and tried to help address any needs that that he had and I think that's the way that we could try to address bringing the businesses and the individuals and the compassion all together at the same time and see how we can help people get them back on their feet. I know I've heard stories with Compassion 365 where they took somebody was homeless, had them get a background check and help them get employed at the same time. And so bringing all those services together, uh I know when John was doing some town halls uh a while back, I was uh really shocked about how you had all these service members in the crowd and they were literally standing up going, I need your phone number. I know somebody I can help you. I have the service I can help you with. And I mean it was just over and over. So we really need to connect all of those services and everyone in the community. So, if you all think that's a good idea, then um we'll kind of put that together on the the next agenda and try to move forward.

Any further discussion? If not, we'll move on to item number two, discussion on monthly financial update. Miss Swift,

I tried to get him to get a handheld mic. You could have done it from there, but Good evening. Good evening, Mayor and Council. Um, tonight I'm going to present to you our financial um update for um the ending of the month of August 2025. Um, these reports um you're used to seeing. Um, as we go along, if you have any questions or need more clarification, just let me know. And one of the things that we kind of just kind of give you a heads up to is over the years we've kind of added things to this report as we've gone and as you guys have asked questions or you know wanted to see more information or less information. But anyway, it's gotten to somewhat of a of a large report. But um last week when we did our audit and finance um committee meeting uh for the month, we kind of presented to them the same report that we always do. And then we have a new version of that report that we also presented and it and wanted their opinions about um the way that it looks. It was very clean. It was, you know, it was a little bit um or graphics or whatever, but um anyway, it took the same information and made it a little bit more professional looking and and so forth. But, um we kind of hope that we would bring that rendition to you in the next month and and then actually, you know, see your thoughts. Um but it went very well with audit and finance and and with give and take on a few things and things that that we're going to take out of here and um anyway, the The gist of it is is that you're

going to see something different next month um that we hope that you like and that um going forward will be a little bit less um paper that we have to hand out. So with that being said, so as of the summary uh for August that's being 16.67% of the year complete. um your general fund at a glance, our revenues um are just shy of that 16%. So we're sitting at 15.60. Our expenditures at 16.16 and basically our we're at a shortfall right now of $377,000. Um when it comes to the general fund, uh MPWA fund at a glance revenues sitting um at 16.10 and expenditures at 11.12 doing nice on MPWA. Your next slide is the general fund. This is total revenue that we've brought in. Our budget for the month of August or for each month is 1,482,000 and um we were just shy of that by 10,000. So for the month of August, we brought in 1.4 472 and this is all sales tax any kind of revenue that we're bringing to the city. Next slide is our pie chart that we um break that down into what pieces of that goes to the general fund, what piece of it goes to our bond debt um the tiff DWSRF projects. Um this is our dedicated funds and what those percentage of those total revenues are you know putting in those um those boxes there for us. The next slide is our fiscal year

percent difference um to to date for sales tax. Again it reiterates what were brought in. Um this is a little bit more comparison. It has you know from 2020 and up. It shows what our total revenue actual was and the previous year. So it shows you how we've grown and obviously last year we didn't have the best um so we had a you know 2.2 2% shortfall [Music] but um so far um with with total sales tax we're still not doing so bad there. The next slide um is another way that we're looking at um based on our population where we where does Mallister sit um as far as population rank um we have we give you the five below us the five above us um and how we rank as far as tax wise uh population and the taxes per capita there on our population we rate it at 30. Another way to look at on the next slide again is sales tax um for July and August um showing you what our difference is compared to last year. difference on this um being the 7,221 compared to the same time last year. Again, we're still talking sales taxes, just a different way that we're looking at things. Um this is comparison for the fiscal year 2025 and fiscal year 2026 on sales tax. How you can see the graph showing um how we are have increased

the same period. Um our next slide is when we take when we look at the sales tax rows looking at the the next or the um which is the sectors which is what type of of sales taxes is is coming into our community. Retail trade is always our largest and then it breaks it down with those percentages for you. who would track when we're off of a certain category. So that's one of the things that we kind of we are going to kind of present it in a different way than our in another report um that we presented. So we're going to actually kind of see which pieces are going up and down. Exactly.

Well, I think the next the next report that we kind of show you you'll really enjoy like the way that we represent it to you where Um the next one again we're looking at um sales still looking at sales tax. We're looking at five five cities above and below Mallister with um a lot of the step that was stepped in before was total revenue. This is just simply with our sales tax quarter so far for the for the first um July and a August combined there and our our population is sitting at 18,000 and how this rates um our total tax rate this obviously doesn't include the county's piece of this. Let's see the next two. Again, I will jump over to the one that we have on the compound annual growth. I think this is kind of interesting. I kind of shown this as a as a a year uh comparison um from 2025 to excuse me from 2005 to 2025. And you'll see how that the growth that we've had um over those last years. And I think that graph is really shows a big I mean, shows how we um have made those changes. Um and then unfortunately right now this year, we're compared to last year, we're pretty flat, but hopefully with things moving in um and things changing here soon, we should see an increase in that growth. The next slide is your two is the 2% general fund. Um this is what we operate the city on. Um and we at our budget for for this

particular month. Um 791,000 um and we brought in 793. This is after everything all our dedicated taxes are allocated after we've set aside our tiff after we've done everything that we have. This is what is left that we operate the sales operate the u city with. The next one is general fund. This is our use tax and after this It's basically the same kind of information that we've had that I'm reporting on the sales tax as far as use tax. Use tax is very difficult um to hone in on or to identify where we have those changes, but um there are some additional reports that we that will pull and be able to to identify a little bit better for us. Um for the month of August, um we we haven't met budget. um sitting at 16 161,000 and we've only brought in 131 for the month of August. Um use tax. Again, these next ones are the same reports just identifying how we have broken those down. um comparison um the comparison for between 25 and 26 um seeing that decline. We're hoping again as things are moving into the community, we're we're going to see movement and seeing those graphs, those lines moving moving the opposite direction. So um again breaking down into sectors how that is um that retail trade obviously is still our biggest generator and for use tax as well. to five up and five below with our tax

with the use tax tax rank on use tax. We're sitting at at um at 39. Um you'll also note out to the side of this I've kind of marked through where had 8.25 there. Um and we made contact with Oklahoma Municipal Services. That's a it's an error on their part. So it's a stagnant number. It's not doesn't change any of the numbers. It's not calculating differently. But I do wanted to make note that it shouldn't be 8.25. It should be the 850 approach. Um and then jump over I guess skip um again compared to the population rank um same reports uh that we have with sales tax. And then you'll see on the uh compound growth annual growth rate 2020 or 2005 to 2025 and you'll see um how that has also increased each and every year just about um with this this year being um slightly below and how we've compared based on our on our population ranking. The next slide is MPW revenues. Um this is water sales at the top with residential and commercial. Um we met um let's see 322,000 is what after all of the billing was completed on August for water sales. It's below the last two years.

I would probably contribute that to a lot of our our rain in the wet season that we've encountered. Um the water district and hotel um slightly below the last two years as well. One shining part of this um report is our hotel tax. Um next for the month of August we brought in 94,000 which is our second highest in the last three years. So that's really really um showing progress there for us. We still have a few um hotels that are behind on some payments um but we're doing our due diligence working with the state um to capture those.

Is there a particular event on that that made that spike? Um no construction probably, but we I don't I don't have anything matching that that I'm aware of some of the retail opening that that alludes to it. Just saying just saying

um the next slide that you have um is our um is our tiff. This is the current tiff that we have with the shopping centers. Let you know exactly where we stand and what is our you know estimated payoff. um and what our estimated portion of that coming from the county is. So we still look at um our April date being our our star month that we anticipate getting that paid off. So that's really good for us. Um finally we have our treasures report. This is our bank accounts. This let you know what we have um in our cash and those balances on each one of those um bank accounts that we have. Not really topic a little bit, but what would our estimate for this month be of what our bond payment was out of this?

Um our bond payment is 4. I think it's 4 87,000 to kind of explain a little bit. We had a meeting the other day and so how that we've got the four bonds and we're paying through the first one is it 26 or 27 that pays off 27

pays off in 27 then that portion for that bond is set over for a balloon payment and so we're paying these three and then that balloon payment hits when we pay out the second one the money that was going for the first one money was going second one they're all set over here for the balloon we hit that second balloon and we do that for the third we do that for So in that way well I think there's more balloon payments than that but as those pay off that money set aside and then we run through 2034. Yes. And so we we looked at some different options if there was way of hey do we have revenue that's available once those pay off but the the answer was no that's set aside for

mill say number it is. Yeah. What uh with inflation and and everything with the cost of goods, obviously that makes sales tax go up. Uh with the tiff paid off, what do you anticipate? I mean, is that a million dollars a year? 1.2? I've kind of heard different. Uh it's probably it's just a little over a million dollars a year. Yeah. You already have expense. No, I do not. I do not. Can't always tell it before we have it allocated. Do you have it allocated yet? question.

Kim Kim does. All right. Any questions on financials? Excellent. Thank you. Thank you.

All right. Item number three, discussion possible action to authorize inter city manager to complete the sale of property and building to Krebs brewery at the agreed upon conditions outlined with the okay department of commerce letter dated 17 June 2025. Mr. Sun. Uh, good evening, Council Mayor and Mr. Wymer. Uh, what you have before you tonight is a purchase and sell agreement between Krebs Brewing Company and the city of Mallister for the sale of a 12.3 acre tract of land located inside the Steven Taylor Industrial Park where Krebs Brewing Company currently houses its operations. Uh, this transaction is a result of Krebs Brewing exercising its option to purchase the property early under a 2017 lease agreement. So due to this project being partially funded with a community development block grant, the city was required to reach out to Oklahoma Commerce for the approval of the sale. Your packet contains that approval which was given, as the mayor stated, on June 17, 2025, in a letter from Kellen Dixon, the director of the CDBG programs planning. So staff is requesting that you consider and approve a motion to authorize the interim city manager to complete the sale to Krebs Brewery based on the agreed upon conditions outlined in the attached documents. And to confirm that was all outlined in the original lease that they could buy the the lease out the property and all that. So we're just executing terms lease.

Absolutely. Excellent. Any questions? Motion to approve. Motion councelor Gilmore. Second councelor boat right call. Gilmore. Yes. Yes. Yes. Woodley. Yes. Stone. Yes. Mayor. Yes. Yes, the motion carries. Now move on to item number four. Discussion and possible action to approve the ordinance of the city of Mallister, Oklahoma, amending Mallister City Code section 62-266 I1 light industrial district appealing to all conflicting ordinance and providing for severability. Miss

Good evening, council. Um, this ordinance amendment that's in front of you now is the result of a reszoning application that was brought to council in July and it was reminded back to planning commission to further define auto wrecking. Um, so staff looked at um auto wrecking which is um the rules and um it's regulated and licensed through Oklahoma Department of Public Safety and Oklahoma Corporation Commission. So we just some definition um in their rules and that's what's included in here as a permitted use in the I1 district. Uh planning commission reviewed this and recommended approval at their September 16th meeting and we just ask that you also approve this. Any discussion? Motion to approve. Councelor Batty second. Councelor vot.

Yes. Bo. Yes. Gilmore. Yes. Woodley. Yes. Stone. Yes. Mayor. Yes. The motion carries. All right. Item number five, discussion of possible action to approve an ordinance amending the general zoning ordinance and accompanying map thereto known as general zoning ordinance number 1843 by changing the classification zoning district for part of the north half of section 20 township 5 north range 15 east of the Indian basin meridian Pittsburgh county state of Oklahoma from A1 agricultural district to R1B single family residential district.

Okay. Um this one considerable amount of it is in the packet so I'll try not to get too much into it. Um but this one is the Wallace Meadows. Um there's proposed density of 5.34 units. Um the notices were sent on this initially on August 1st and August 2nd. um there was an error that was found. So we renoticed it roughly about 20 days later and so planning commission did not hear it at their August um their August meeting. So we renoticed all that, corrected it, sent it out, and then they considered it at their September 16th meeting. There were a lot of concerns that were um expressed by some of these surrounding property owners um about the higher density, a desire to keep the development on a similar large lots and the uncertain water supply for the development um project. Um the A1 is a default district when there's property annexed into the city and so that's how likely is you know the A1 uh the property owner would like to velop the property in on a much smaller density than the um half unit per acre. Um the utilities um you know we've had discussions with the water districts and also the PSO spoke with Glenn Smith and he said that it would be adequate. Um but mostly overall we feel that this is aligned with the vision of the comprehensive plan. Um when it defines the conservation open space, it talks about the low density of four units per acre. Um our land development codes a little bit out of line with that. However, the overall development here, they're asking, you know, to build 5.34.

Um the zoning if it was changed from A1 to R1B just the zoning alone would only allow one drawing structure on the 38 acres unless it was divided which is another application. This right here is just for the zoning for single family residential to change that from the A1 to R1B so that future development housing development could occur. Um, planning commission did review this at the September 9th or 16th meeting and they did vote unanimously to approve um the applicant's reasoning request and I just ask the same. I'm sure you have people here to speak.

Yeah. Uh, is that the edge where the color is on the map on here? Is that the edge of city limits? Yes, that's correct. So all the kind of cream colored without designation, that's county area. Yeah, the southern boundary of this parcel is the edge of city limits. Okay, perfect. That's fine. Any other questions for um Yeah, we'll take public comment. Okay, call you back up. All right, Daniel Taylor,

you'll give us your name and address. Danell Taylor. I'm the successor trustee for a trust property on 592 East Randesa Road which is just south of this property. Okay. And uh we I think I'm speaking for a lot of the out of city limit as well as in city limit people as well uh that have property and we have concerning concerns about the water, the traffic on the road, um the lot and home size as well as the how the plat is laid out for the houses. Um I just wanted to go into some of those items if I could please.

Okay, the first one is the water. Um in the packet uh it was said that they would have access to a 6-in water line that runs on the east side of peaceable road. They do not. That is rural water number five. They have reiterated over and over again to me including today that this development would not have access to rural water number five at all. That's correct. Yeah. Because they are deanexing that property to the city, right? And the city the city would then be responsible, right? That's right. Yes, ma'am. That's right.

And also that they would be concerned about using the um Carl Albert water tower located behind the the cinema u for this development as well because that would they have a legal requirement for 24 PSI of water pressure to the homes. And if this water tower was used um for that development, then all the other people um using out of that water tower would no longer have the correct pressure. Yeah. Our our city engineers are working that they both the utilities manager and contract engineer that we have have both looked at that and are making recommendations to for that whole process of getting water.

So for how the city of Mallister could do it. Yes, ma'am. Okay. So with the commercial development that's taking place in between I guess north of Tanglewood and in between the highway and peaceable you have that piece um as well as the proposed data center in Kaiwa Oklahoma which would take upwards of 5 million gallons of water per day and this development. How do you see making sure that the entire city as well as all the rural water people who take their water from the city are still going to have enough pressure.

Our city engineer, the contract engineer has actually met with ORB this week, met with them on Monday and has been working with them on expanding our water rights that will be follow. So we are looking at what it's going to take to upgrade pump station within the necessary lines to supply as well as necessary additional requirements. Um I'm familiar with some of the data centers in Texas that are um I'm sure did also did their due diligence as well and they are lacking water. Um they have no water pressure in some of these uh local houses. So we're very concerned that that's going to happen to us. Um so I just want to make sure that it's understood that that that you agree that real water number five will not

That's correct. have anything to do with it. Nor will they use the water tower. I don't I don't have specifics on the water tower. That's still being looked at by the industry. Okay. Because I've been made to understand that the deanexing would be uh a difficult road to follow if um the water tower is going to be used. So

they actually have contact with a contractor to look at our water towers to increase the pump capacity in the towers. So a lot all of that is being taken into consideration as far as theation. So, so what is the timing for the um some of the some of the so so would you be doing this in stages so that we can assure be assured that like the commercial development is going to have enough water and then the data center and this this development would you know do we know how that's being done in stages to speak on the data center a little bit part of how that that's not going to be treated water so it would be a completely different system

and so for our current water system we all Lake Mallister but also as backup we have tal one to one and two. Yeah. And so all of the data center water would come out of our co pump station which is completely separate system. So, we still But on timing, do we know about like for the about how long it's going to take to do like the commercial commercial uh development versus the the um this development? The rectangle wood is that?

Yeah. Well, yeah. That whole strip of land in between the highway and peaceable. Do you know all that? exact timing. Okay. Well, we just I guess we'd feel a lot more comfortable knowing that okay, the commercial development is is happening. It's got enough water and then you know we we have enough water for the rest of the everything as well. Um

yeah, it definitely and I know you all look at it. We supply five for four rural water districts. five rural water districts plus the city and it's definitely something we take very serious even with talking about the data centers of and I believe that's one thing which we basically just have a little bit of an understanding of yes we would go forward with this project and those conversations but part of that is city has to come first if if we have a drought and things are drying up data center doesn't get water before the citizens do

okay that was that was also something I was wondering about thank you um the next section was the lot and home size Um in the in the packet that we were given at the planning commission, it was talking about the fact that um the u distinguishing difference is the lot size requirement of 2acre minimum. So we're going from a 2acre minimum in that area to 5.34 houses per acre. So as you can imagine, that is a really huge difference for that neighborhood. um we're talking about 203 houses at two cars per house, potentially 400 more cars on the road every day. So, we're really concerned about the traffic on the road. Um especially as you are going in and out of the city limits because if you're going north into the city limits, you're coming up over a hill and as you crest that hill, you can't see anybody coming out of those developments where the actual roads that exit that development are are placed on the plat. So, we would ask that you consider um when it comes to the plat discussion that two at least two of those roads on the southern end of that development be closed off so that and traffic rerouted onto the north side because no one's going to be able to stop regardless of how slow you're going. Um you know, people are carrying cattle to market, they're carrying hay, they're just coming up over it. No one's going to be able to see us coming and we're not going to be able to see people turning out onto the road either. And it's no place that you can put a stop sign because in bad weather, you're going to slide back down or you're going to have people carrying cattle that are going to try to stop and you know how that can be that can be a mess. That could be a newsworthy item unless you have cattle everywhere. So, um

have y'all talked about how that traffic would impact that road or I spoke with the county commissioner for that area this morning. It's the first time he had so we have not had any internal discussions with the developer on that at this point. But having to talk to me about it now obviously we don't want to put anybody at risk. So if there's a way to plan it differently then we'll look and develop on coming out with best solution. I don't anybody feel like is forcing them to come over a hill and run into somebody because we drive

understand but the way that the plat way that it's drawn now that's going to I understand so it's something that was just brought to our attention right obviously we'll look at it based on that safety consideration

well and then also about the lot and home size I mentioned the fact that you know even in in this it talks about how it's 2acre minimum and It says that um the that requirement greatly hinders the single family residential subdivision that that has been applied for. Um but then it talks about um the R1B single family residential district um uh let's see it's four see four acres let's see currently out to nine uh A1 and R1A are.5 units per acre but this is now uh then you also have a a uh like suggested four units per acre but this is 5.34 and I expressed that the planning commission You know, it doesn't sound like much maybe to you all, but to us that's putting a lot of houses. That used to be.5 per acre and now we're talking about 5, you know, 5.34. To to us, this doesn't really fit in with the suburban feel of that area. And, you know, we're concerned about all the impacts uh that brings to the area as well. Um, so we we just ask that you consider that because it obviously doesn't fall in line with the the it's rules or regulations or whatever your classifications are for the for um property uh in the city, but it's it's being changed to accommodate this development. So, we're concerned about that. We don't understand why would it be changed for this development when there's already a requirement in place for.5 which would be what? One house for two acres. So, um that's our concern. I mean, do we have any understanding why we would move to that without considering the current look of the neighborhood and the feel?

Well, I I mean part of as our growth continues um areas where we can build a lot of houses. Um and I'm not saying that everything's going to come to fruition, but if some of the projects come together, I mean, we could be talking about another thousand jobs in the community and we've got to have places to put people. Understood. But I think uh are most of these jobs um would be in the res restaurant, uh, store. I mean, are are these No, the bulk would be industrial time jobs. Industrial jobs. Let's see. Good thing.

Well, I think the understood was standing was for this development, it was um older people who want to downsize and not have as much of a yard and also first-time home buyers. So, you're talking about 25% of the houses are going to be around 1,350 square feet with no garage. So, you're talking about 50 of the houses are going to be at that time and those are the first ones that are going to be built. And then if you look at the plaque, the the lots are 50 by 90 ft. So 4,500 square feet and the larger lots aren't much bigger than that. So they're all going to be very small houses in that area and very densely packed as well. So we're concerned about that. Um, so that's our biggest our big concerns, right?

Flooding. Oh, flooding. I guess there's also four retention ponds. Um, and I think that that's where some of the um the runoff water is going to be going. I guess there's some concerns whether or not those would be sufficient to hold water. And where does it go if it floods over the retention pond? Does it go into the streams and creeks that in that area or back into the city sewer system? So, I'm assuming that these are all going to have sewers and not septic systems. Okay. Right. Is our sewer. As far as the storm water, it'll all be storm water management. I don't know where that empty does it does it turn down to I don't know what the creek is.

Does it kind of flow down that way? We understand development happens, you know, I think we would all be much more comfortable if they kept to the 0.5 per acre because that's that's how that area was developed. Um, that's what I can remember at this time, but we just ask that you please consider that because I think it's going to have more of an impact than we actually And right now there's still questions about water and um the traffic and I guess it's very difficult for us to understand the process of when you're not sure about all how all those things are going to come about. Why would we reszone now when we might not have a solution for quite some time to come for water.

So thank you very much for your time. Appreciate your comments. All right. Uh, Miss Farbine, can I make one comment? When considering the reasoning, we're talking about land use in general, not development specific. So, the subdivision plat would be development specific, but the reasoning would be the land use.

So, that is correct in the negative sense of that. We're only concerned with land use. It's 43 103 title 11 state statutes paragraph B are correct identifies eight factors that you allow to determine you should consider when approving land use applications one of which is whether the property can be served adequately served by schools parks sewer and various other public infrastructures so while the particular needs of say a 12in line or road base 3 in or like is for Whether this property can be served by util utilities schools and wide is a valid consideration making zoning decision.

Good evening mayor cityine 817 east command a mallister. So I'm in support of this single family residential district and support of Curtis Woods over there. um it comes down to growth and I as you all know in economic development for the Choto nation. So I mean one of the things that I wrote down is that it's really hard to have things both ways. Um you've got to give a little to get a little and I do believe that this is a positive thing for our communities. Um we need places for people to live. I've only been here two years. I know the limits of, you know, just affordable single family housing and so I hope that everybody can understand um the retail growth that's coming here. It's all good. I mean, a lot of these people are coming up from Texas, spending their money, they're leaving, but we do need people to be in this community, too. So, I'm in 100% support of this. Joe Randes.

Would you give us your name and address real quick? It was Joe Randazzo. What did you say now? Address. My address is 199 East Randazzo Road, right across the road. right next to the fence, right across from his fence. The house is going to be right there in my bedroom and the water sir is going to run right over my property. Run off and the sewer will go over and it will come right down on top of me and lady with all due respect where she go. I'm right here.

You're not the one. So you said everybody get nothing to approach. So I'm done. I'm done with that part.

But I'm concerned that your sewer line was going to go right down on my property cuz that's steep and the water dumps on top of me. Now, as far as that road is concerned, if you go look in 1870s, federal government passed a law that said that there are farm to market roads and you built your streets with federal money. Now, that fell back there said he was going to put stop signs on that road and put and stop the traffic. That's wrong. He can't even put a no truck sign on that road because it's already been tried. I know. I know. They tried to stop the trucks. You do not monkey with a farm to market road built with federal money. So, you know, your traffic problem is not going to be solved with stop signs. That's not the way it's going to work. And you're not going to put an old truck sign down through there either. This is old time stuff. Been there forever cuz I watched it. I watched y'all try to put an old trucks on that concrete road about there. But it turned out that you built it with federal money because that is a farm to mark road to that town and you can't stop it. So it's be to your advantage to stop and think a little bit and to understand what you're up against. I mean there is some things sir that's just not exactly right about this. Another thing a legality thing. My property is right across the fence from this. I have yet to get a

registered letter and it's the law that I get one. And don't send me one now. I wish you would, but don't do it now.

This thing wasn't done right to start with. That little bitty sign that y'all put up, half of it not even legible and the other half wrong. That little bitty sign is against the law. You broke the law doing that. Now, there's some legal stuff that is very, very touchy here. because I know I got a lawyer looking into some of the stuff that was done. We were not notified in time. We were not notified before. We were not told. We had to find out on our own by a sign that you couldn't hardly read that was laying flat on the ground. Legally wrong. Sir, you might ought to have looked at some of the things you've done. It's not been done. Thank you.

Madison Bro, no comment. I just thought it was a sign in. Oh, I got you. I might need to change that to to comment sign in. We're getting everybody tonight. Uh Debbie Leaper.

Debbie Leaper, 65 Leaper Lane. I live that direction have been all my life. Don't know any place else. Um my biggest concern of course is the same as dipto uh the water and then the safety concern from pulling out onto the road. We're not used to having that many. And the other thing is the the houses right across the street on the other side of peaceable are two three acre lots and I'm sure They're upset because it's going to devalue their property and that's what I'm worried about. Thank you. Uh Matthew,

no comment at this time. Okay. Thank you. All right. Council comments. Miss Clifton, um, can you address the the notice comment?

Mr. Randazzo's was not picked up from the post office. We received both of the back. The other one I received yesterday, the second notice that was mailed. There is a mailing log inside of your packet that shows every article that was mailed. And the property owners that are mailed those notices come from the abstractor's report. This is a licensed bonded abstractor that provides the property owners within 300 ft. The mailing log is signed by the postmaster of the post office and they do verify every article that is placed in the mail that is in in put into the mail to be mailed. So they were sent.

Has there been any discussion on the road portion on that comment as far as traffic flows and um not specifically the traffic. We did look at some of the traffic with Subdivision PL subdivision review committee. But the size of the road that's more item number six though, isn't it?

Yes, that is more item number six. But we did feel that the road was adequate as far as like lane use in general because of the the width of the road and how it's built out. If it was built with federal dollars, it probably is more significant than some of our other streets. And so Mallister, we do have a lot of those. Mallister is going to benefit a lot of federal dollars. You know, water streets a lot bigger than So the question is hand is do we want to reszone it from agriculture R1B? That's correct. Okay. Then we'll talk about the plat next. All right. Any further discussion? Have a motion to approve. Is there a second? Second.

Motion. Councelor Batty. Second. Councelor Boight. Cor would you call the RO? Yes. Councelor Boight. Yes. Gilmore. Yes. Woodley. Yes. Stone. Yes. Mayor. Yes. And the motion carries. All right. Now we'll move on to item number six. Discussion possible action to approve a final plat for Wallace Meadow subdivision and authorize the mayor to sign the documents. Miss.

Okay. This is um for the final plot. Um I got the right one in front here. Um so this is for 203 buildable res. lots. There is 205 on there. Two of those lots is for storm water um retention. Uh this is 38 acres total. Um we have looked at this with uh the subdivision review committee in July and that included the city manager, planning department, um engineering, also the health department and some of our other um directors, public works. And then they did uh approve that application and ask that it would go ahead and move forward as a preliminary plot. That was presented to the planning commission on August 19th and they did approve that preliminary plot and recommended to go ahead and move forward with a final plot and that's what you now have in front of you. The planning commission did look at this final plot at their meeting on uh September it was the 16th and they did recommend approval of this and again this is some of the same information that has been provided to you before. It is the 5.34 um structures per acre. Um there were some concerns as far as this development again it was the control of increased traffic on peaceful road the impact on water electricity appropriate drainage um the tax revenue that would benefit a different school than the planning commission and staff did clarify that utilities would have to be adequately engineered drainage runoff is regulated by the state's DEQ they would be subject to the storm water permit, you know, that most large developments would have to do. So, they would have to show that the the post flows equal the preflows and so that

they're not putting water off on other properties. Um, but we do recommend approval of this final plot and just along with planning commission. So, Mr. Ro, you want to come up? ML have a question and I need some clarification over here. Yes, sir. Was the final was the preliminary plan brought to council? The preliminary plot was not um the preliminary plot from what I understand goes to planning commission. They review that and then the final plot is planning commission and council.

Does the We'll come back to that. I'm concerned about that. As a general matter, does the PL does it comply with subdivision regulations? Yes, mayor. The reason that I've as question start the first start with the second first plan approval is mechanical. If it complies with the subdivision regulations, the city has no discretion. If it means regulations indicates that yes, those things are established. So the city doesn't have to. The reason I ask about the preliminary plan presumably these roads don't exist yet. That's correct.

My concern is that we approve the final platce that don't exist. They become our responsibility. So I would say if we're going to approve the final plan sounds like since it meets the planning regulations we have to not accept the road until they're actually verify standards maintained by crews go out there. So we need that

any any approval of final plat as presented tonight would be subject to the roads and various public infrastructure are not accepted until they can subsequently approved by council system. So is that how you would motion it or wait and do preliminary? I think it's better practice to do preliminary come to council but when you're here I think we can do a final plat plat need to be boss roads are not the city's responsibility public infrastructure responsibility later council focus on that can we accept this as a preliminary plan

we accept as preliminary that will tell the developer that he can move forward this is what we're going to do then that will tell him to start spending money to build roads once those roads are built we are satisfied with the R of the city stand. So really it's whatever you like to do sir. And going back to what you said we if this meets the preliminary meets we have no discretion. So whether there's a resident that has a concern about EQ overflow or any of that that's not for our discretion.

Case on the Supreme Court 1978 Kelly versus city of Bethany plan approval is mechanical. We deny a plant that complies with zoning regulations and subdivision regulations lawsuit will be filed and would be forced to approve the project.

That being said, Curtis Woods 328 East Carl Albert Parkway. Um, so the only thing I would like to add, I believe, obviously let's have questions, but is that what Jamie said, we we still have to, you know, we're putting in the sewer, we're putting in the uh, you know, water, etc. All those require permits. The storm water, the DEQ, all that, we need permits. So whether this is approved or not approved, we can't turn dirt, we can't build roads, we can't do sewer, we can't do anything until there are all these other approvals and permits that are issued. I mean, that's

Where does the storm water flow? I know that was one big concern there. There's going to be a couple of retention ponds and then where does it go from there?

So that's where it has to end. I think Jamie or somebody mentioned it. The amount of water coming off the property has to be exactly the same as before and Mallister is a big stickler for that. And obviously, you know, different not to get into different water issues, but they that on, you know, someone mentioned some of the other developments that we're doing that was the most difficult part to get get approved on is how much water is coming onto the property before and how much is, you know, or how much is leaving the property before and how much is leaving the property after. You actually said those things unfortunately.

Yeah. So, Yes, it there's there's a lot of things that we still have to get approval on before anything happens. Have you all looked at traffic flows and where those roads sit as far as topography? Yes, I mean I understand. I mean, one I never mentioned anything about stop signs. Obviously that's not I don't have any sort of authority to put stop signs anywhere

but um now obviously that's one of the best roads in this area and I guess now we understand it came from federal money but yes I mean that handling the traffic counts handling all of that there's not going to be any issue from that standpoint of that road now again there will have to be approvals as far because the city's not going to allow us to do anything that puts people in harm's way, open us up to for any sort of anyone being injured, you know, specific to ice storms. I have no idea. I don't drive that road. I haven't driven that road in inclement weather. So, I mean, obviously, there's other things that may need to be, you know, do we make that a priority road to salt during I don't I can't really some of those comments.

How how does that play into following all the subdivision regulations as far as where the roads would intersect with? So if the city upon approval of the final plat, the roads become public roads, they come out responsible. Traditionally, a private a preliminary plan is done. The developer builds the roads and then ask for a final plan producing the city. serious possibility because they don't exist why not until tonight makes sense that's why the preliminary process exists he knows he's more or less got to build the plan build I'm hesitant to I encourage the city not to approve the final plan that doesn't include some embossment that the roads instructure are not the city's responsibility because I know you you're a good developer. I have no doubt you do it right, but I can't guarantee that I can't except roads don't exist,

right? And and and that's obviously a fair way to move forward. But we do have to move forward. But I will also say we're not going to snap our fingers and 200 houses are going to exist. There is going to be a ramp up. And yes, October 6th, we begin, you know, development on of the retail that's going to happen well in advance of any of this. So, this will be a gradual there will be a stepped process and but yeah, we're we're going to Yes, there won't be 200 houses on.

So, on your first phase on the housing, what is your projected start? You're going to do say 10 homes to start with. What is your projected number to start with? Yes, there's 25 what? There's 25 homes in what we would consider phase one. However, you're you're you're going to start with 10, 15 because again, the market is going to tell us the market's going to tell us what size homes, how fast. It's it's

it doesn't do us any good to build 200 homes if Mallister doesn't want 200 homes. meaning consumers because like we've said before, you know, Mallister is a going to be a better community with more homeowners. The goal here is to have more homeowners and we know there is a demand for housing, you know, and maybe maybe it is, you know, $500,000 homes, you know, instead of, you know, 15 16,800 foot homes. But I mean our analysis, our numbers, we think we're building the homes that Mallister needs.

How will the street go? He's going to face housing 10 or 15 at a time. Does the development have to be complet? So we could reduce we could reduce the plan into this is where the final plat have the final plan tonight is a little unorthodox practice. You have the preliminary You have final plats done in phase one final plat phase two final plat once we approve the final plat once we emboss the road problem they become our property exist have to build this complete subdivision at one time

if this was a plat prove it no problem and then we would do the final plat as that occurs phase one phase two so which Mallow is very specific in this road this way you know it's there's a lot was part of your question too of say there's 40 houses on this road, they're going to build 10. Can they build 200 ft of road and then add another 200 ft of road then add another 200 ft of road or

we could peace meal acceptance of the roads. So if we approve the final plan tonight as presented they're not public roads as he builds say road A we could accept A and as build we can accept but each of those individual roads that we accept up to standard develop they would be and the residents around it won't see a mile and a half of undeveloped there won't be streets up there without homes on them they could be that's up to the development but it doesn't do anybody good to invest a lot of money and have it sit on it.

You already answered one of my questions, but it it was going to be this could be market driven. You say, "Hey, we want to build 400 homes." You get 10 into it and you're like, "We got to have bigger yards. We better scale this down to 300 homes." You go, "Oh, we better have bigger yards. We better scale this down to 250 home." You know what I mean? Or you go,

it doesn't make sense to do anything other than that. Obviously, you can do all your research. You can do all your studies. pay this money to for some expert in Dallas to tell us here's how many homes you need. However, when homes are actually I mean we have I mean any real estate agent I'm sure I I'm not one of those but I'm sure they'll tell you that. I mean it's the market's going to tell you the homes you need. Yeah. And I assume as you're working with an agent, you're going to go, "Okay, I've got 1300 square foot homes." And they're going to go, "Hey, everybody that's coming to my office is looking for 15 to 18." And then you're going to change your plan.

Or, "Hey, I'm I'm getting people who are retired. They want no yard to maintain. So, you you'll go, "Okay, well, I need to make smaller yards." You're going, "Hey, I've got young families with three kids moving in here. They want bigger yards." And you'll you'll play to the market on that level, right? If you have $500,000 homes that aren't yet seen that no one's even scheduled showings, you probably don't want to build more $500,000 homes. Absolutely. Can we approve this as a since our item is the approval of the developer? I think so. That certainly would be less. I would definitely rather go with the preliminary version.

I think that would be better for you. You know, councils more with this because also if you talk about scaling down, let's say the market conditions require a scale down that might require a change in the plat. That's an actual district court. So preliminary platform final for phase one. We need to change that. We can keep changing that. Now with the preliminary also does that give us more availability to talk about where the category the roads come in and we can look at traffic flows.

The purpose of a preliminary plan is to give the subtle nod to develop that this is moving forward. The city is on board but it doesn't bind him the way a final does. Once final approved that changes it stops being the north district. So with the preliminary plan, he can move forward with the roads and utilities and stuff like that. However, um I really feel like our ordinances are lacking in this because it's kind of how we got here. This is an unusual process certainly deviation from statement process.

So the only thing that I have concern with is that as far as building permitting goes because we cannot permit as it's one parcel, we would have to. So if you build the utilities and the roads and come back for the final plants because until those are separated in separate plots homes. So we could what could happen is he could build a small portion of road ask for phase one final plat and he thinks they're going to be X Y next by X size then you issue building permit for that final plat area that doesn't bind him to the rest of the area final plat but the plary plan tells them we are on board with the plan proceed with the roads and bring a final plat on for that area that you feel is appropriate and ready build tomorrow. Does that make sense?

I'll I'll follow your guidance very closely. Is there do you have any issues visiting with our streets department about that hill and just making sure that there's not a major issue there? No, I think we all have the same goal in mind that I was aware of. Absolutely. Any any further questions? Mate, do you have one more? I had one more comment. Yes, if you'll come up. Yes.

So, in the previous conversation, we talked about FA they were talking about phase one being on the southerntherly uh border of that property. We're right at city limit. So, that would mean that the worst possible road is going to be intersecting uh peaceable first. So, which is the biggest safety concern possible because it's per the plat if you look at it. It's just all those houses are going to be built on that fence line which you mentioned in phase one and that road is going to be the one that's the biggest concern possible. Well, well, that's what I asked him to get with our streets department and make sure and that's why we didn't want to approve as a final plat.

I understand but I mean unless it's changed there's I I just I know I'm not an expert in that but I've been driving that for 61 to do the math. Uh, and you and I looked at it as I was coming in. You cannot see cannot see a road that comes out where that's supposed to be located. You just cannot

by the time you cross that hill, you already. So I would ask that they maybe consider doing phase one on the north side and not on the south side so that at least we have a chance to preserve safety uh while they see about the how this is going to go for them. And the other thing was about the retention ponds. If they fill up where does the water go? It's not going to happen or really sorry. Oh yeah good. But they just can't hear us at home. We're not on the mic.

Typically, correct me if I'm wrong, the way the retention ponds is they they drain at the bottom and so it slows the flow. So when you have those heavy downpours that are coming, you have an even flow on the backside and when it quits raining, they continue to flow out. But it's going to flow out into the land to the south. Correct. Not into the sewer. It would not go into the city sewer system. So it's going to out to the land to the south, which is Well, that I don't know. I don't know what the topography and how there on the south the southern edge it's going to get I don't know about the northern depending on curving and storm sewer you going to have storm sewer over there do you know okay it'll be city street so it'll have storm sewer

okay well our biggest concern then is this where is phase one going to be and I think trying something out there and doing it in a phasing approach putting it on the southern edge is the very worst possible place you could put it because that's where we're going to have the accidents. Thank you. Is there anybody else who would like to speak?

Matthew Leaper, 42 L. One of the concerns that this is approved is on Peace Road looking to put firsttime home buyers retirement age want to downsize. The young are going to be walking and the elderly will be walking and I'm my fear is them getting on peaceful road. There is not room. You got people hauling hay. You got cattle, uh, trailers, uh, coming back and forth and they're going to go peaceful road walk. Are you looking to put curve sidewalks on peaceful road? You looking to put a turn lane on from Peaceful Road into the development? That's my concern. somebody getting hit, child getting hit. I don't want that and I don't think anybody here wants that. So that is my concern. side of development but on peaceful road.

That's effective. Yes, sir. Okay. City code requires that. Yes, sir. Okay. Okay. Thank you. Thank you. Anybody else? All right. So, the the motion approval of So, motion would be for approval of a preliminary plan, not a final plan. Uh motion councelor Stone, second councelor Batty for you call.

Yes. B. Yes. Gilmore. Yes. Woodley. Yes. Yes. The mayo. Yes. Motion carries. Uh any new business? Okay. Uh staff reports. Uh we have Mr. Right. Supervisor.

Hello. Uh, please excuse me. This is totally out of my element. I'm more comfortable than I even took a bath from.

So, whose idea was this? Kim's idea. I'm not I'm not going to blame anybody. That might be that one, right? Again, like I said, my name is Johnny Reich. I am the utility maintenance supervisor. I took the position two years ago, May of 23, and I was asked to take this position um by some mainly due because of a lot of issues that we were having with the UTM department, you know, cost With that being said, I I was given the opportunity to pick two fellow foremans, Chad Kelly and Johnny, which have been tremendous in and turning everything around. And we had a we had a broken system. And it took us a little while, but we were working on two years later, we're still working on getting it fixed. Uh we had overtime problems, cost problems, equipment maintenance problems, facility maintenance problems, and just poor time management. and giving credit to everybody that that is in this department is is is the the true measure of how we are doing as we are now. Whenever I took this position, there was 256 open work orders and I only went back two years and immediately made a folder, had every one

of them printed out. Chad, John, and I would come up with a plan to to start knocking these out. and it took about four months and we winded them down a little bit to the point to where now we work on the day-to-day calls that come in and they do come in but we stay on top of them. Um these guys are are excellent at time management getting the right people on the right jobs. We changed the work schedule from the 7 to 3 that they were working to the business hours of 8 to 5. What I found was a majority of this average of 65 hours of overtime a week was right there at the 3 to 5 because people don't quit calling until they quit answering. At that point it's it's you know the emergency line has to be called. So that a lot of that. I believe the first pay period after after we implemented this, it went from 65 hours a week down to I think 7 7 to 15 one week and it went down tremendous. It was great. We uh created a system that broke down on the types of calls if they were emergency versus something that could be added to our priority list. Um who and when these this would be handled, what parts we needed. Try to get everything lined out beforehand so we're not chasing their tails trying to find

something. Which that's another part of of that was we started a stock stocking parts instead of just trying to buy them as we need them. That helped us not only with calls at night where we had to call a guy in, wait on him to come open the store, get charged $100 to come out of the middle to just going to get my parts out of a part room. Uh it also save probably I would estimate around $2,000 a month just in the over cost for the same parts. We uh the UTM foremans monitored and helped with each of the projects ensured all the time efficiency efficiency which means they didn't just point and say they were actively a part of all of this leading and guiding these guys. We changed all the on call process. We made it to where instead of just getting phone calls and having to go out and check these calls and at first it was get a call with sending guys. We learned that that didn't work. So at first I was taking all the calls and checking them out myself before anybody was called but then we implemented with the help of the non-emergency and dispatchers to start asking questions of is this really an emergency? Is it tearing anything up? Is anybody going to get hurt? And we took names and addresses of people. So that diminished a lot of those unnecessary calls. Uh these issues helped

the these issues all help putting UTM back on the track. Over this time we had many improvements such as having UTM shop redone. I don't know if any of y'all ever been out to the Herford Lane shop, but I don't know. I don't know how it was really standing with the the metal that was on it. We got that all completely reskinned roof walls and it's it's insulated. It's it's actually nice. I could actually sleep in there tonight if I had to. Uh we still need we still need some things. Our major item on that list would be a a flush truck with a hydrovac. If if we we are down on ours, it it's it's terrible. That flush truck helps us suck out packed manholes. It helps us hydro back around major utilities. Hitting 4 in gas line was never favorite thing to do. This helps eliminate that. And I will say that whenever we brought this two years ago, the flush trucks were around 450 to 500. Now they're about 650 to 675. So I can only imagine that going up as time goes by. For as far as projects and things that have happened that have been done, plan. I would like to know we are a maintenance department and we are not equipped as an a construction company. So I can't brazle and dazzle you with we got 500 miles of pipe to do unfortunately. But I can tell you that we keep up with everything we we have going on and with

our infrastructure being as old as it is in most parts of the city, we're talking old, not boat ride old, but old. So old that whenever we dig these up, just disturbing the ground will pop holes from the weak spots in these steel lines and transit lines and I've even seen lines, not active of course, but I have seen them. But as far as what we have done that could constitute as what a construction company would do is we have laid like full blocks of sewer line repairing sewer line and 300 foot I think at Elm Street. We did an alleyway over there 340 foot at Fifth and Witchah. We did 200 foot at Jefferson and Monroe, 260 foot at Second and Harrison, 120 foot at 8 8th in Washington. And as far as water lines, we did 100 foot 6 in water line at Weston Adams, 650 foot of 2in poly at Main Street from Rich Street to the south. 300 foot of 2 in poly 7th Street Cherokee. 350 foot of 2 inch poly second Kyle and I could come up with more to to add to that list, but just that I just say that just to let you know that these guys go above and beyond the call of duty and they they get to work every morning and they're ready to do their job. And for the most part, believe it or not, it it it takes telling them to leave. like, you know, this this can be tomorrow. We can do

this. Yeah. I know overtime is a little bit of a part of wanting to stay, but uh these guys are hardworking guys and they know what they they're doing. We we go through a lot of guys because of the type of work that we do and we we have retained good ones. We've lost some good ones, but we retained some good ones. So, just know that the water and sewer never gets thought about, talked about until something goes wrong. And if you picture it all as like a tall, clear glass of water that one thing that goes wrong is like somebody spitting in that glass. Nobody wants to drink it now. But somebody walks along and they're really thirsty. They didn't see that. Don't drink that glass of water cuz it's still crystal clear water. U just reiterate that this this is a team. These guys are a team. I'm at the bottom of that team. Um and we have good leaders. We have we we maintain the equipment that we have. It's old, but we maintain it. We take care of what we have and anything that we do receive, promise to make it last as long as we possibly can. So, if you guys have any questions for me, I I'll be glad to answer them if I have the answer.

For everybody that doesn't know, when you say what UTM is and what all you covered, uh, utility maintenance is maintenance of all water and sewer lines. We do everything from manholes, sewer, sewer manholes, sewer lines, water brakes. And when I say repair water brakes, I don't know if anybody's ever drove by and seen a rooster tail 50 foot in the air.

A lot of times we can't even shut those off. We have to get down in the hole with that water uh blaring like that and fix that with the water blasting us. And I've personally been out there in 12° weather doing that and it's not not fun. So we do take care of all the water and maint wherever we can. Uh you know, we try to help the uh meter readers on their meter installs. Um anything over one inch, we we usually take care of all of that on the meters. Uh we do sewer taps or not sewer taps, but water taps for for everything. anything that comes in whether it's 1 in all the way up to you know 4 in we'll take care of that but but the main thing is we we keep it flowing whether it's water and we don't want flowing on the ground we want it flowing through the pipe so as long

so is that your team I've got video of neck deep over at the hospital yes and I wasn't on that one I wasn't I was out of town And I believe Lucky Utilities Lucky was down in the was down in the mud with them. And literally when you say down in the mud. Yeah. I mean, and I I it's a video I would honestly like to show here because I don't know that people understand, you're not out there on a back co just digging and and messing around and and have those cold weather breaks. You're literally 12 degrees outside. You're in the water up to your neck sometimes going underwater trying to get those clamps. And the water is the fun part. It's when you're neck Sure.

That's true. Got some good stories on that. Yeah. And I'm I'm happy to give the glory where the glory is due on that one. But what I did tell Lucky on that was this is, you know, getting some clout around here. What people don't realize is this is almost like a day in the office, honestly. I mean, we don't have 12 in breaks every day, but it's not abnormal for us to have those. and particularly right by the hospital makes it even more noticeable. I understand that. But the guys are rock stars because you never hear about them. And the few times that you do, like I said, that's spitting the glass. You know, those little comments, they don't mean nothing to me. But I think what everybody has to remember too when we had the catastrophic pump failure at the plant,

that was a week before I started this and I was supposed to have that week transition into my office and I got I was out there. That's that's how we do it here. But but all that being said, I mean, we we have a catastrophic pump failure at the plant and for our team to manufacture on the fly a flange and come up with the idea to sanitize a fire truck and use that pump water to I mean I I don't know how much but 90% of the city everybody that except on top of a hill had some kind of trickle of water to be able to flush a toilet that that you all did that was absolutely amazing. Yeah, it it was I was very impressed.

Big team effort and I've got to give props to uh crash or maintenance vehicle maintenance supervisor over there. He's the one that actually built that. Really? Excellent. Johnny, before you leave, sorry about you. You mentioned you mentioned earlier about uh employees. You had lost some good employees.

Yes, sir. Is is that because of uh what reason is that because of pay or working conditions or is it something that we can help you with?

Well, well, it always boils down to pay. Uh these guys, they know what they're getting into on the working conditions. A matter of fact, they'll go in the same working conditions for somebody else that just pays more money. The unfortunate part of that is some of these guys can't be replaced with two or three other guys that we can hire off the street. So technically we're spending a lot more money on three more wages for three more people. Um but that's that's the main thing that I've had to deal with and our hands are really tied on that. Um I would say like I said the working conditions they're they're everywhere that they go so that's not a problem. Um, our equipment I would say that really doesn't play a whole lot in it. It and the hours don't play a whole lot in it. They would probably enjoy to have a lot more hours. Um, and I'd be happy to give them to them if we had the money to do that first off, but the truth of the matter is is we have managed keep the maintenance down to a point to where we don't have a whole lot of that except for you know it's instances like that happen.

So when you when you get somebody you get them trained somebody comes and steals them and pays them more money. It's kind of aggravating but you know you can't blame I understand but I I'm just saying that you know we need may need to look into that at one time or soon. Yeah. Uh so we can keep people Yeah. That's our problem is we get people trained and then they're gone somebody else pay them more money.

Yeah. And I have been told in the past by one excellent hand that his first year raise was I think it was 10 cents. So it's it's it's almost better to just say we're not giving raises than to give somebody that like a kick in the pants.

But yeah, that's that's the main issue. But I also wanted to to say I forgot one thing that you know our water treatment plant just got an award of course but we found that a lot of the breaks that we were having over the past years before we took over was pressure related. and through some calculations and looking at two years of graphing and seeing where every major break on any of these 24 inch lines, 18inch lines took place, we saw that the pressure was over 115 lbs at the plant. So, we made it kind of the standard and these guys have run with it and they they keep that pressure below 115 pounds and it has stopped a lot of those Sunday nights. Um, that was very normal to happen with the way things used to be run. um the pressure spikes, the way that our high pressure side and low pressure side work. Uh you know, the KFC pump pulls off of the low pressure into the car tower and the high pressure side. Well, that when that pump shuts off, that's an automatic 10 lbs of increase on the low pressure side. So, it's like a spike. And the way that they had it running before was on an auto. So, whenever it filled up, it just shut off and then go down a foot, come on, shut off. It was doing, you know, just hammering these lines. So that that's another thing I wanted to add with that was kudos to the water treatment guys. They're not just making good water. They're they're actually helping us out a lot.

The uh new pumps, have they started being installed here at the water? Well, I'm I'm pretty ignorant on the steps and where they're at on all of that out there. I think two one and four I think are in. I was out there last week. Okay. I think one in the other two. They're still working on the I was just with the hydraulic ramming that was a big issue trying to solve. So yeah, and then that will help tremendously being able to slowly go up and Yeah. Any other questions? I just want to say

these guys do work every day. They get the calls and they go out and tell them what time you just got they got finished on that hospital break. I think it was 3:00 when I got the final text. They were out there from Sunday afternoon till Monday morning. I saw the pictures. All those guys were out there. And it wasn't 105 outside that day either. It had dropped into the 70s. Yeah. Yeah. That's still a summer day compared to

I want to thank you for the job you do and how well you take care of it. Well, thank you. Thank you. Council appreciate that. It it's it's the team. I'm telling you, it's the team. If I go tomorrow, y'all won't even know the difference. That's how good these guys are. So, that's what Please tell them how much we appreciate them. We do. Thank you. Thank you. Have a good night. There's the manager report.

Yeah. Um the manager report is part of your package. But a couple things I wanted to highlight talked about it earlier. He's breaking ground on the 6th of October district. The airport terminal is complete. The grand opening is currently set for Friday. That will be a VIP event and then we will have a citywide uh open house on the 25th. We're trying to set up like fly in pancake breakfast. We're going to invite the public out to walk around talk. Sorry, my military background. We used to call them petties. It's kind of pretty cool. And then the one thing that's not in your report that that came I got an email from a contractor

who highlighted one of our employees and the comments were extremely positive about his professionalism and what he provided to the contractor. Today I I actually took it upon myself and gave that individual a letter of appreciation from me and I did it in front of a lot of the employees that were here in the city all at the time. But that's the kind of thing that I think all the directors are trying to search for is how to get their people to interact with the public in a positive and professional manner so we can kind of show that the city is working towards making things better. Just want to share that.

Thank you. All right. Remarks and inquiries by the city council. [Music] Sorry, I got a headshake there and I was moving on. Um, just grateful to get a chance to talk about the advisory panel that's coming for the community tonight. I'm excited about that. Levi expressed it perfectly. We have a lot of great resources and we have a huge need, but we have also a lot of opportunity to help with that need. I'm looking forward to that and appreciate the work that he was just explaining. Those guys, they take it from

citywide cleanup coming up pretty soon. Citywide garage sale this weekend, I believe. So, and always look at traveler.com to see what else is going on. Lots of stuff. So, say download that app and I don't even say anything now. Yeah. No, I don't have anything.

Maybe Let's see. Mayor's comments. Uh, want to thank Chief Baton for taking the time. Uh, we did a tour at the airport, tour at the library, got to visit city hall um, and come and just being a part of of showcasing that partnership uh, that we have. I mean, I know just within two projects, I think it was over $2 million that Shak Nation has given to the city on in the library and different things on. So, amazing that we have those kind of relationships and that we can continue to build that. Uh, for anybody that need to go see Beetlejuice, uh, Community Theater or Beetlejuice Jr. U really knocked it out. It was a fun show.

They Yeah, if you all aren't catching those shows on a regular, they're they're putting stuff together. Some really good stuff.

Uh, home game uh this Friday and then I know we have a band competition I think in Yukon on Saturday. Um, and I saw Kelly White. I didn't get to call her out earlier. I was hoping she'd still be here. Uh she's one of my go-tos. Uh when I see somebody that needs help, I reach out to Kelly and her and her team at Command 918. They're really good to do that. So I have to text her and tell her to go back and watch. I was trying to get her while she was here. All right. With that, we will convene. I'll take a motion to convene as the Mallister Airport Authority. Motion to include approval of minutes from September 9th, 2025 regular meeting. Mallister Airport Authority. Affirm action taken on city of account council agenda item B and adjourn. Motion councelor Gilmore second. Councelor Batty Corwood council.

Councelor Gilmore. Yes. Batty. Yes. Boight. Yes. Woodley. Yes. Stone. Yes. Mayor. Yes. The motion carries. I take a motion to convene at the Mallister Public Works Authority. Approval of minutes from September 9th, 2025 regular meeting of the Mallister Public Works Authority. Confirm action taken on city council agenda item B and adjourn. Motion councelor Stone say councelor vote right. Corridge corro. Councelor Stone. Yes. Boight. Yes. Gilmore. Yes. Woodley. Yes. Batty. Yes. Mayor.

Yes. The motion carries. I'll take a motion to convene as Macau's retirement trust authority. Motion to include approval of minutes from the August 26, 2025 regular meeting of Macau Retirement Trust Authority and approval of retirement benefit payments for September 1st, 2025 and adjourn. Motion councelor Gilmore second councelor vote right Coal Gilmore. Yes. Vote right? Yes. Woodley. Yes. Stone. Yes. Sad. Yes. Mayor,

yes. The motion carries and I think motion to convene as Mallister Economic Development Authority. A motion to include approval of minutes from September 9th, 2025 regular meeting of the Mallister Economic Development Authority and confirm action taken on city council agenda item B and adjourn. Councelor Bright second councelor Batty. Thank you. Everybody's done at this point. Would you call the council? Yes. Yes. Woodley. Yes. Stone. Yes. Yes. Mayor.

Yes. The motion carries. Uh now take a motion to go into executive session um in compliance with section title 25307B4. Uh we have two items to discuss EEO investigative attorney and then uh consider then opioid litigation. Uh so I'll take a a motion to be over executive session. Motion. Councelor Batty. Second. Council vote right. Batty. Yes. Council vot. Yes. Yes. Stone. Yes. Mayor.

Yes. The motion carries. Can we do session in here since everybody's got cleared up?

All right. It's 8:28. We are now back from executive session. Uh only those items as listed were discussed. No polls or votes were taken. U so you want to re reiterate our first motion. Honorable mayor, members of the council, thank you for your time, attention executive session tonight. Regarding item one, while no votes were taken or polls cast, I do believe an appropriate motion would be to authorize the city attorney to employ an outside council to conduct an EEOC investigation. I have a motion to approve. Motion councelor Gilmore second. Councelor Bright. Colorado. Yes. Yes. Stone. Yes. Batty. Yes. Woodley. Yes. Mayor.

Yes. The motion carries. Item number two, council. Again, no votes for taken or polls cast. However, at this time, I do believe an appropriate motion will be to authorize the city manager to participate in the attorney general's opioid litigation settlement fund. Okay. Motion. Motion. Councelor Stone. Second. Councelor Bo. [Music] color. Yes. Yes. Yes. Gilmore. Yes. Woodley. Yes. Mayor, yes. The motion carries. Remind you to help us control the pet population. Please have your pets when we return.