City Council - Regular Meeting

see Vanessa here and sign up to speak.

Seeing it's just after 6:30, I'd like to call City of Moore's city council meeting to order. Um item one is the roll call. Kathy Griffith here. Sid Porter here. Melissa Hunt here. Louie Williams here. Adam Webb here. Rob Clark. Mark Ham. Will you please pledge uh stand for the pledge of allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you. And you may be seated. Item number two is the consent docket. Do I have a motion? Make a motion we approve consent docket items A through C. Second. We have a motion in a second. Will you call for the vote? Sid Porter? Yes. Melissa Hunt? Yes. Louie Williams? Yes. Adam Webb? Yes. Kathy Griffith.

Item. Yes. Item carries. Item number three is consider adopting the resolution 13326 changing the street name of Manhattan Drive between Applegate Drive and Southwest 42nd Court in the Apple Valley section 4 and Apple Gardens section one additions to Southwest 42nd Street. Application by Marty Hileman.

Uh Vice Mayor and Council on August 18th, 2025, council approved resolution number 116.25. 25. Uh that resolution changed the street name of Southwest 42nd Street from Applegate Drive to Southwest 42nd Court to Manhattan Drive. Um this was requested by the only resident of that segment of the street. um due to confusion on um mobile mapping platforms um and there was also another segment of southwest south southwest 47th street 42nd street um in the western farms that also caused confusion um since that time since we passed the um previous resolution uh the applicant has not seen any improvement in the confusion and misdirection um the mobile mapping platforms have not been updated and the post office um and county have also not updated their information. Um city staff did offer to assist him more aggressively in adep updating the street names in um the county and the post office. Um but we don't have control over the mobile mapping platforms. Um the applicant has decided to not change his address um just because of the um the continued confusion that he believes that the mobile mapping would would provide. So, uh, he's requesting the street name segment to be changed back to its original form of Southwest 42nd Street. If you have any questions, I'd be happy to answer them.

Does this seem to be Do you agree that this is a reasonable answer? Um, he is the only person who has the address off of 42nd Street, right? Um, I feel that whatever he would like to do would be appropriate. Um having it as 42nd Street does not affect u emergency services or anything like that. Yes. Okay. Make a motion we approve. Second. We have a motion, a second. Will you call for the vote? Melissa Hunt? Yes. Louis Williams? Yes. Adam Webb? Yes. Sid Porter? Yes. Kathy Griffith?

Yes. Item carries. Item number four, consider approval of amendment number four in the amount of 41,000 to the contract with Garver LLC for additional engineering services required to address ODOT coordination comments to resubmit 90% design plans for the Northeast 12th Street reconstruction project from I35 to Eastern Avenue.

Vice Mayor and Council, recall back in 2223, we had two separate projects. We had the Eastern Avenue project from uh 9inth northeast 9th that went to north of uh or just north of of Crest and that whole intersection of 12th and Eastern. And then we had another project that was a different consultant that was doing Northeast 12 from I35 uh to Flicker Ridge. And so what we did um when we applied for the ACOG grant uh we went ahead and combined the two projects and submitted them as one to ACOG and in that process um it was it was very successful in that together they were able to get us about $7.2 million uh almost 60% of the overall project right now. Um but at the time uh they both projects were 60% complete the design and so what we did is is we met with ODOT because they didn't have very many of these type projects where they had combined two projects into one and we met with ODOT to determine how do we move forward to get to 90% plans and submit uh so that they go ahead and approve it through their quality control so that we can go ahead and bid the project. Um after a couple of meetings they they decided that uh the best way that they felt would work would just go ahead and have a part a identify anything that had to do or any references to one project, the 12th Street project as part A and keep the quantities separate all of the tables uh and then part B have things referenced to part B uh for the Eastern Evans project. And so we went through that process and and made those changes to the plans or additions to part A and B

and submitted them and uh after review from ODOT uh they had said that they can't do it that way. They just they don't feel that it was just too confusing because the quantities were separate and the quantity you know or you know they just felt it was confusing. What's part A? What's part B? He had 120 pages from one and 120 pages from another and uh they they said we need to go back to the other alternative and combine them into one set of plans. And so what these changes are for the first item here on number four are for all of the changes that uh basically they had to remove any references to any documents on either part A or part B. Um, and the distinctions from the sense of plans, they had to establish a consistent stationing. Uh, the Eastern Avenue project is a little bit more because they had to redo all of their stationing to match up where the pro first part project east or the 12th Street project ended. Um, and any supporting document, uh, they had to go through and make sure that, you know, they they caught everything because there's, as I said, there's 120 pages and there's multiple tables, combine all the quantities, uh, all the summary of drainage and and everything. And so, uh, because of that, that's what the for 41,000 was the cost for Garver to go ahead and change their plans. Uh, theirs is a little bit more because of the change in stationing. Um,

and are Garver and Freeze and Nickels working together? Yes. Okay. Oh, yeah. Yeah. And they were working together back then, you know, when we when once we combined them at the 60%. It's just the the the trail that and there was two alternatives, the A or part A, part B or try to combine them at that time. And and uh the direction was no, let's do the A and B. And uh then as I said they felt it was just too confusing. And so would recommend approval of the amendment for uh 41,000 on the Eastern Avenue project. Okay. I make a motion we approve.

Second. We have a motion, a second. Will you call for the vote, please? Louie Williams? Yes. Adam Webb? Yes. Sid Porter? Yes. Melissa Hunt? Yes. Kathy Griffith. Yes. Item carries. Thank you. Item five, consider approval of amendment number four in the amount of 33,500 to the contract with Frieza Nichols for additional engineering services required to address ODOT coordination comments to resubmit 90% design plans for the Northeast 12th Street reconstruction project from I35 to Eastern Avenue. Okay. Make a motion we approve. Second. We have a motion, a second. Will you call for the vote? Adam Webb, yes. Sid Porter, yes. Melissa Hunt, yes.

Louie Williams, yes. Kathy Griffith,

yes. Item carries. Item number six, consider authorizing staff to solicit bids for the contracting of landscaping services to include basic landscaping, enhanced landscaping, tree maintenance, and irrigation installation repair with designated areas within the city. Vice Mayor and Council, the landscaping bid is for contractors to maintain and upkeep city flower beds, city streetscapes, and trees in the locations listed in the bid. This would be year- round care starting at the end of April with bi-weekly services to the flower beds and streetscapes through November and monthly services from November through March. Tree maintenance would be a minimum of once a year and an asneeded basis. This would include planting flowers in flower beds in both spring and fall. Approving this would begin the process of enhancing and improving the beautifification of the city's parks and streetscapes escapes. I uh recommend approval. I'd be happy to answer any questions.

So, are we going to are we going to dictate what flowers and how many? They are in the contract. Okay, that's all. Okay, very good. Anyone else? I'll make a motion we approve. Second. Have a motion, a second. Will you call for the vote? Sid Porter? Yes. Melissa Hunt? Yes. Louie Williams? Yes. Adam Webb? Yes. Kathy Griffith? Yes. Adam Carries. Thank you very much. This time we'll recess the city council meeting and convene a more um econ uh public works authority meeting. Number seven is the consent docket.

Make a motion we approve the consent docket items A through C. Second. We have a motion for the vote. Sid Porter, yes. Melissa Hunt, yes. Louis Williams, yes. Adam Webb, yes. Kathy Griffith, yes. Item carries. At this time, we'll recess the more public works authority meeting and convene the more risk management meeting. Item eight is the consent docket. Make a motion to approve the consent docket items A and B. Second. We call for the vote. Louie Williams, yes. Adam Webb, yes. Sid Porter, yes. Melissa Hunt, yes. Kathy Griffith,

yes. Item carries. This time we'll recess the more risk management meeting. Convene the more economic development authority meeting. Item nine is roll call. Kathy Griffith here. Sid Porter here. Mark Ham. Louisie Williams here. Adam Webb here. Rob Clark. Melissa Hunt here. Item 10 is the consent docket. Make a motion to approve consent docket item A. Oh, second. We have a motion, a second. Will you call for the vote? Sid Porter? Yes. Louie Williams? Yes. Adam Webb? Yes. Kathy Griffith? Yes. Melissa Hunt?

Yes. Item carries. Thank you. At this time, we'll recess the more nope.

Item number 11, consider approval of a development and financing assistant agreement by the between the more economic develop authority meeting project star real estate investments LLC and Scanel Properties number 767 LLC. Chairman and trustees, this item is seeking approval of a development financing agreement between the city of Moore and the Moore Economic Development Authority. a developer and a prospective new business. The project site is north of Northeast 27th Street, north of First Baptist Churchmore, uh between I35 Access Road and Pole Road. The developer is purchasing a 50 acre tract of land that a portion of, which is 23 acres to be exact, will be sold to the prospective company. The economic impact this development and specifically the prospective company will have on Moore and Cleveland County is significant. Therefore, the city in concert with the Cleveland County Industrial Authority are working together to offer meaningful incentives to make this project a reality. Per the agreement, the city with the assistance from the county will offer up to $11 million in infrastructure improvements and up to $3 million in cash incentives at the completion of the client's sixth year on the site. to tell you more about the company and their long-standing global excellence. John Lino, the vice chairman and head of CBRE's site selection team in Arizona, is here representing the company and he would like to address you all.

Uh good evening, Vice Mayor and Council. As Dedra had uh explained, uh we represent a company who has been operating within the greater Oklahoma City region for 30 for 37 years and the company is looking to expand. The firm is a Fortune 100 global pharmaceutical distributor. Um, we have been working with the city for the last year, almost almost a year to date, trying to identify locations within the community that we can build a 300,000 square foot facility, state-of-the-art, highly automated with a lot of robot arms. Um so if you can imagine uh when you go into a pharmacy and you see little pill pill pill bottles or you know mediumsiz uh kind of pill containers multiply that by a few hundred thousand and this basically this facility will be um automating fulfillment of orders that are then shipped out to hospitals to ph to um to physician groups to clinics each and every day. So, we've identified that land site as uh Dedra mentioned along Pole Road and it's ideal for our operation. Uh we've spent the last year partnering with uh the with the city, with Cleveland County, with the state department of commerce and with the state finance authority to help create the best economic opportunity for this client to potentially tr choose more. Uh the company is will be owning the facility. The capital budget's estimated at $179 million. A lot of that is in that automated equipment that I mentioned. So, they're basically upgrading their current facility in Oklahoma City from what is a 25-year-old material handling equipment to the Mercedes class new stuff that

they have today. Uh the facility once it's up and running will house about 200 employees in the city of Moore in that facility. average salaries are are above the state average, the quality jobs average, right around 48 to $50,000 per year. And from a timing perspective, uh should the company choose to close on the land site, which we're trying to kind of put everything together before the end of the March, end of March, uh construction should start soon within the next two months, and building construction should be completed by summer of next year. Then after that, the company spends about 18 months installing equipment and calibrating all the robotics to figure out where all the boxes are within the uh warehouse. So ideally uh go live is estimated at the end of 2028. It seems far off, but in when you're setting up a big operation like this, it's they're pretty much behind uh the clock right now. Um, I I we work site selection projects globally, one for this company and then many other companies that that uh work with CBRE and I'd like to give kudos to uh the to the city to Cleveland County and our state partners. Everybody has been basically on the ball from day one working in concert to try to solve problems and we've had some problems with with this real estate site, but we've all figured it out together. And I would the message I have from the client is they're very very pleased with the reception that they've received from the community and from all the partners. And it's very evident everybody wants this project and I would like to answer any questions that you might have.

So how do how does the city recoup the funds that we're putting? Is it sales tax? I'm looking at sales tax and property tax revenue. Well, we don't receive property tax, but yeah. Okay. Um, so sales tax, a small, well, a tiny tiny portion. Yeah. Okay. Okay.

What's the funding source again? It's going to we're county and the city of Moore. So also on on in a tiff for the tax increment financing district, we will receive those um the incremental um revenues that come in for the property taxes to pay for this project. So while in a normal property the property taxes go to the county and then they're dispersed to the taxing entities, every taxing entity serves on the tiff committee and then they agree that the tiff is needed and necessary and therefore any of those property taxes are then captured from where it currently is and it currently is at zero because there's nothing on there. So every layer of value that gets added onto that property gets captured and then that's the dollars that we are allowed to use for the project. So in essence, we do receive the property taxes

until a certain amount of time and that's basically when everything gets paid for. So we figure to to create the tiff, how many years will it take to recoup those dollars? And let's just say 11 years. If it's 11 years, then that's how long the TIFF runs. And at the end of the 11th year, we would assume that everyone has been paid back. So, Council Member Porter, to your question, who are the funding sources? Originally, the city, these will be budgeted items for most of these infrastructure projects. So, again, it would be improvement of Pole Road, widening of Pole Road, signalization of Pole Road, um a new road that's connecting Pole Road to the access road. Those are projects um also utilities putting sewer and water where we've needed greatly uh needed utilities in that area. So we are able to elevate and add new facilities and pay for it through these these tiff dollars. Um the funding sources again the county is has agreed to loan the city 3.5 million and then they will then get paid back with interest from those tiff proceeds and then the rest would be city funded and then we would get reimbursed from those tiff proceeds

in theory at the end of whenever this tiff expires it's net zero at that point. Everybody gets paid back. So the the the amount of tax that we would have gained during that 11year period won't be we won't get that. We'll pay that back. But at that at the point that the tiff expires, we're at net zero right there. So and we and we think that's going to happen in 11 years. Is that what you or you don't?

Actually, I think it will happen a lot sooner than that. this is a significant um generator of tax. And then on the sales tax side, we will receive 100% of the sales tax that's generated from the construction of the project. And we are estimating that to be a little over $4 million and that will go directly to the city. And then that happens before the project even opens for business because it's during the building of the project, which is the first two years. Yeah. And where will the TIF go and it will be 100% of all that money that'll go to this?

It we haven't decided that yet because the TIF is just being created and so we haven't yet had that very first um TIFF meeting. The entities some here are in the audience. It would be the county assessor, um the school district. Um it it depends. At times the school district um does ask for a portion to come back to them but again we haven't been asked for that nor have we offered that. So let's just say it's 100% at this point unless the they would ask for a portion of theirs to come back to them like a small percentage to come back to them rather than contributing that to the tiff. Um the amount of the length of the tiff is only as long as what it takes to pay back what is spent. So again, we've run projections that really get us in about the 9 to 10year range, but just to be safe, we might do an 11-year and then get out early. Very easy to do that. Once it's paid off, then your your tiff is completed.

The loan from Cleveland County that we have to take and pay back to them with interest. Is that correct? That Well, we pay it through the tiff. So the city doesn't pay it. we pay from the money that's been acred from the property taxes. But yes, so kind of like using them as a bank with interest. That's exactly right. Make the more money on that. That is correct. That's right.

And the and an advantage of this tiff is the fact that with the exception of the uh sales tax that was mentioned on the equipment, uh this is a straightforward tiff in the fact that the repayment source will be the the added incremental value and the property value. So that's where that's that's the source of the overwhelming majority of the revenue that over as Dedra said roughly nine to 10 years will repay everything that's been spent. So we're not we're not counting on other businesses to come in and and generate revenue through retail or anything like that. Just the incremental increase in the value of the land and the property will take care of the u money spent. Will the loan not happen until you're we're ready till something starts on the the site?

Yes, the loan from the county. Yeah,

absolutely. Yes, we're still negotiating that and u we will work at the county at their pace um for what's needed. Um but yes, as soon as that again that's we don't need that money right now, but the sooner the better. So we'll we'll get it when um again we've developed an agreement. And again all interest can also be recouped. So interest that would be paid on that which we assume will be favorable but still would be recouped. Um administrative fees are also recouped from that. So any of our time working on this project, any of our um staff's time with the finance department, all of that is recouped through the tax increment. And the road's going to will be built by them or and then we will pay for it as well.

That's correct. There's two pieces. They um the developer will build one of the roads and that's the road that's connecting the access road to Pole Road and then the city will do the pole road um improvements based on again what we had have discussed over time of just needing to improve Pole Road and the intersection of 27th Street and Pole Road. And the um how many so in in tax dollars when it's all said and done, is there going to be a certain amount that they receive from from us for building over in this area? Is that kind of how that will end up?

Yes. Yes, there would be. Uh and and also the Department of Commerce, they were vetted and came through the Department of Commerce like lots of large projects do. And so the Department of Commerce is also um uh allowing them to do a 5-year tax exemption. So they are free from taxes for the first five years of of the project. But we still get those taxes. The state doesn't leave the C communities lagging behind. So the state will make us whole on that on those taxes in lie of the company paying those taxes. So, tonight once we get this approved, are we going to be finding out who the company is? How is that going to be? I mean, I'm sure it's not going to be tomorrow morning, but um cuz it's a lot of money and stuff and you know, people go, "Well, who is it that you know, and everybody's excited?" And I understand. I just don't know what what part. I mean, we're not talking about, you know, two years or whatever, are we?

No. Before the end of March. That's when they plan to close on the on the sale of the property. Thank you. You're welcome. And Dedra, what would be the next step for the developer if this is approved this evening? The developer just goes through as they would a normal development. They've already worked with our planning department. They have plans in with the planning department. So, they are um they've gone through the um planning commission and have had um plans approved. So, they are ready to start. Okay. Have a motion. Any questions? I make a motion we approve. We have a motion. Do we have a second?

Second. We have a motion, a second. We call for the vote. Sid Porter, abstain. Louie Williams, yes. Adam Webb, yes. Kathy Griffith, yes. Melissa Hunt,

yes. Thank you. Motion carries. Thank you very much. At this time, we'll recess the more economic development authority meeting and reconvene city council meeting. Uh number 12 is new business. We do have some citizens that have signed up and come to the podium. Um Destiny, state your address, your name, and you've got five minutes. Were you hoping you weren't the first one? What? I said, "Were you hoping you weren't the first one?"

Got be first, but that's okay. I can do this. Okay. My name is Destiny Bivvens. My address is 11:09 South Howard Avenue here and more. I've been here for six years. Um, I opened up technically a business in 24. A friend opened Thrive Early Learning Center over the railroad tracks. The intention was for me to run it as the director and buy it off from her in a couple of years when it got up. DHS came, made some new roles. She's like, "You got to buy it now." So, she made it work where I bought it myself. So, I've owned it for a little over a year. Um, just so y'all know, child care in this state is in a crisis. Um, here's what I'm like, just I know of two locally that closed down in December um because kids came to me. one in August, a kid came to me and just for functionality of children having to bounce from center to center because they're closing because of whatever reason the government has and DHS have come through with different things that have affected us to close. Um here's the problem. We are putting out LCA has made a couple of different um legislative things to go to the legislators to their floors that would help some of us keep our doors open if it could just be heard. It's not going to cost the state a thing. It's stuff that we've created that will help us make ends meet on our end until DHS can figure out their budgeting in but it's falling on deaf ears that they're not even making it pass committee or if they are they're not getting heard. So if you know anybody in the legislative committee this that you can be like hey put the childcare stuff out there. It doesn't cost the state a thing. They've created stuff that can help us keep our doors open because if the majority of us get hit in April with a $5 a day cut per child so we're $4,000 a month in my facility. turn around in July and they are cutting the number of families that will be able to get DHS, I can guarantee you that a lot of my families won't be able to afford it and they will walk, which they're going to have to figure out something at that point. So, what is our problem today will be a everybody's problem tomorrow. So, if you have a voice, please use it to somebody that can actually help us. Otherwise, you're going to have a lot of child care centers closing and you're going to have parents looking at what they can do then.

Can you send us the information that you have on the bills and and that that you I absolutely can. Yes, ma'am. Thank you. Yeah. And all of our email addresses are on the website, so please send it to all of us. Thank you. Thank you. Thank you, Destiny. At this time, Jason, would you please come to the podium, state your name, your address? You've got our business address 1940 North Broadway. Thank you. Uh, thank you.

My wife and I own two childcare centers. That's my wife, Angie. Uh basically we're going through the same thing that um the previous person spoke about. We're uh have 120 children enrolled and more. Um we have another center in Tcumpsa with 116 license capacity. Uh in November the DHS cut our funding by $5 a day on school age children. then also cut the ages from 9 to 12 that are no longer able to be cared for us. So, no telling where they're at now. Um, but we are the first cuts in November cost each one of our centers about 6,000 per month. The next cuts in April are going to be $5 a day per child straight across the board from infant to 8-year-old is what we can go up to now. And that's going to cost cost us another $6 to $7,000 per center. So within 6 months of of span, we're losing around $10,000 or more per center. Uh we are not able to cut employees. We have a ratio we have to meet.

So that is not a a thing that we can do. So um is that a DHS established ratio? Yes. Okay.

Okay. Um but uh we're asking there are 56 daycare centers here in Moore, Oklahoma. 3,000 kids approximately 3,000 kids being taken care of that when these cuts happen in April, you're going to see a lot of daycare shutting down because they cannot make it financially. They don't have their personal pockets to go into to fund the daycarees. My wife's family uh she grew up in the childcare industry. They had six centers. they have now closed their last center this past month because they were not able to make it. Um, so we're just asking if you know anybody at the legislature office to let your voices be heard because you know it's not we go to the legislature. We've been to the legislature last week. We were here. We were there today again speaking. We get a lot of doors closed in our face because all they think about is the money that DHS wants to spend or DHS has to spend on the childcare. Um, we're not a babysitting. We're early childhood development. These kids learn to read, write, uh, socialize, interact with each other, and so by the time they get to school age, they're already up to speed with what's going to happen, what's going on. And so, um, it's, uh, yes, we asked for $57 million. They came back and said, "We're only going to give you seven." And so, um, it's going to be very devastating to our industry. Uh, we are, the workforce, we help the workforce grow. And if without daycarees or childc carees, parents can't go to work. parents going to have to quit their job or they're going to be send their kids to some home that's not licensed that

they it's not over overseen by anybody and so um you know when CO happened child care was an essential business and we had to stay open when the teachers walk out happened childc cares were there to watch the teachers get I mean we are there for the workforce and we are helping grow the uh not only the state of Oklahoma but also the city more with all the economic impact that this will have on the city and the state. Um I got she just hand you out. I won't read it. Um but uh there's 20,000 child care jobs statewide. Um it's 450 to 475 million in direct revenue to the state. And so it's not just costing the state money to keep us open, but it's going to cost the state and the cities around, you know, quite a bit of money and quite a bit of workforce and unemployment. Um, not counting foster care. That's going to affect

please. Huh? 30 seconds, please. Oh, I'm sorry. Okay. But, um, we have some people here. I'll just have anyone in the daycare industry, please stand up. the parents, everybody. So, these are people that came to represent. Um, we have owner of Beyond Learning, which is right by us. And so, anyway, we just need your voices to be heard. We've talked and we're not getting anywhere. So, please help. Thank you. Thank you so much.

Thank you for the information. Anyone else that's not signed up? Thank you. Um, item B, items from the city council trustees. Item C is items from the city trust manager. Budget meeting start tomorrow. Yeeha. Anything else? Item 13 is adjournment. So moved. Second. We have a motion and a second. Will you call for the vote? Sid Porter. Yes. Melissa Hunt, yes. Louis Williams, yes. Adam Webb, yes. Kathy Griffith,

yes. Meeting is adjourned. Thank you for coming this evening.