City Council - Regular Meeting

[clears throat] I'm in the spotlight. I don't know about some of those around here. See that? open right now. So, not that you So, we got you on for tonight. Okay.

Yes.

No, he's good. Don't share. As far as I know. Don't ask about the I didn't think so. I don't think so. [laughter] I did.

I don't know if you believe that, but my office We have polic next to the White House. Yeah, I forget what it's called. Yeah, I know which word. Seriously. Well,

things are being put in other places. I went threw something in the garbage in the hall by the county commissioners, a little boooo honey from Louisiana back in my office and nobody brought it back in. Why? And then I'm like, it's got to be one girl in her office that always does these tricks. And then today I thought it was her, too. But she worked as she they say chocolate. You can hear when she's walking. So I would have seen her. Yeah.

If there's stuff when I get there tomorrow, probably. I'm calling the priest

apparently there's been a lot of politics in that in that spot so I don't think I think there's just a I'm waiting open house for however this way. He didn't say anything about

he didn't see anything. Oh jeez. Oh boy. must be number.

Oh, yeah. [clears throat] Oh. You wouldn't think everybody's

you can take the whole table if you want to be here. Yeah, he's he's

Where's that at? We're going to bring this meeting to order at 6:31. Um, let's say the pledge, please. I alian to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

We have an excused accent with counelor and I'm still thinking counselor over here. Um, but the rest of us are here. We have any anybody something wrong. That's why I never mind. That's the way it tells me every time.

Anybody online? No. All right. a long pass. Then onto our consent agenda. Anybody? Um I move to approve the consent agenda with the um minutes of February 2nd as amended. That's

I'll second. Okay. I have a motion from councelor Mc Peterson. All those in favor. All right. Motion passes. We are going to start with our presentation from Portland General Electric. Come on up. Good evening. Is this Does this need to be Do I need to talk? Sure. We can probably

It works. Okay. [laughter] I don't know if that was for like reporting or anything. Uh but good evening. My name is Tyler Kelly. Uh I'm with PGE as the local government affairs manager for the Yamhul County region. Thank you so much for having us out here today. Uh my contact information will be at the end of this uh presentation here, but I also think I had a chance to meet most of you. I hand out some a business card. Feel free to reach out to me anytime. My primary role is to be the primary uh contact for the city of Dayton. Uh also joining me today is Larry Beckadall, our senior vice president for strategy and uh and advancement. Uh the agenda is just to go through a short, you know, 10-minute presentation and talk a little bit about some of the work we've been doing in the area, but the primary reasons we're here is just to hear from you. So, we set aside most of the time for Q&A. So, without further ado, I'll bring Larry.

Great. Thanks, Tyler. Thank you. There's a pleasure, right?

Oh, good. All right. Mayor Frank, council members, city manager, appreciate the time here this evening to come. Uh, Tyler said, Larry Beckall, senior vice president for advanced energy delivery. Probably just means I'm the old guy that's been around. Um, and back prior to PG, I've been here at PG for about 11 years. I was at Bonavville Power, ran a transmission for Bonavville. Prior to that, I was uh at Clark Public Utilities across the river in Vancouver. Prior to that, I was at Pacific Core kind of all over the Northwest and did some international work and um so I've seen all the colors of money of utilities. Um, more importantly, the electrons are the same and the physics behind the electrons are the same. So, I like to stick to that. I've been a a student in the grid for about 45 years now. I love it. Um, lot going on. And that's why I want to share some of those thoughts with you here tonight. Before I get rolling into it though, Tyler, as he introduced himself to be the main contact with you all, by all means, if you've got a question, use him. He has access. We've given him kind of the magic wand to say you can go anywhere in the company and pull anybody out and get the answer to the questions that people need. So by all means use them. that could be even there to say but that could be in the out something that you know in in my history um you know we've seen the evolution of utilities and I'll just say you know for many years we had customer offices we had lots of contact and communities etc and uh we slid away from that and uh so as part of this effort as we are coming around and going to all the communities we have 51 one uh communities here in Wamtt Valley that we are partners with and uh we want to make the reconnections. We've got to think about

planning and uh so as I go through uh and even starting on this first slide, I don't know how much you can see that's pretty small print.

Oh, you got your packet. Okay. Um what I would call attention to is you go back to 1990 size about 1500. you basically doubled since n or 1990. Why is that important? That's kind of the history of the Northwest in the 30s of the last century. Um the New Deal came about and dams were built, the hydro facilities and put people back to work. Shortly thereafter, World War II broke out and the aluminum industry came to the Northwest and the building of, you know, ships, planes, etc. But the aluminum industry um caused the transmission to be built and so the major as I mentioned Bonavville Power 75% of the transmission was built by Bonavville to connect the hydro facilities to the rest of the Northwest and that was all completed by the early 70s. We have not built transmissions since that time

and I kind of put the 90s out there and in fact uh for Bonavville I built the last 150 miles John McNary Big Eddie tonight the 500 that they've done. Now we've got a whole bunch of projects slated. Um Bonavville's got about $6 billion worth. Uh we've got about three billion to try to enhance and build the transmission grid again. And we're going to talk a little bit about that because it gets into affordability issues. Um, many of you would ask about data centers. We'll talk about that as well. But what I call to attention is that we've been slowly growing and it was slow. Gosh, the last 25 years it was less might be 1% or less communities and the usage. We had energy efficiency that was happening and you know we were doing a really good job kind of maintaining what our usage was. Well then we moved into things like heat pumps which are much more efficient but you're converting from electric maybe it was gas maybe it was resistant heat to a heat pump much more efficient but all a sudden you've got air conditioning too. If you recall the heat bubble of uh 20 summer of 2021 115 degrees.

If you were to see the curve of our energy usage during that period of time, you would have seen it. Typical day goes up. You get up in the morning, right? Breakfast and such starts to go up. Business is open. That day we hit a flat and it went flat for about three hours and then it came back down. We everybody had anything and everything that they could turn on turned off. Every fan, every air conditioner that was available. The following year at 96 degrees, not 115, but at 96 degrees, we hit that same peak. Everybody went out and bought air conditioners and put in their houses because it was hot. Yeah. It's changed. So, so I call that uh you know our intent because that was a 10% increase between 21 and 22 just just due to that air conditioning load. But what we've really seen is about now about a 3% growth pattern 3 and a half% um and that again things like electrification electric vehicles um people are using electricity a lot more. We're dependent on it for many things. um be it our communication systems etc. So, we're watching it. We're trying to think about it. Just like you think about the water system, the sewer system, are we staying ahead of it? But one of the major reasons why I want to make those connections with communities is the planning side. So if if I looked at um facilities here and uh you know again that growth that we talked about customers you start to see some of the projects that you've got um you know the 27 residential lots in Dayton Village but I know the Twin Towers here development of the Dayton in etc. you've got some things that you're

working on and we had one feeder that was kind of hitting its limits about 103% of its limit and so we're rebuilding that as we speak. But between those two the loads you run about 17 megawws. Now what's a megawatt? I'm sorry I throw numbers out sometimes. Megawatt's about 300 is 350 holes. each home is about 3KW. So, okay, that's multiply that out, you get to 3,000 residents pretty fast. Um, or homes, I should say. So, you know, when you think about, you know, 10 megawatts, but what we have is 18 megawatts of capacity. So, we got some room. And if you go through your traditional planning and growth, you're growing at about 3%. We've got a lot. But if you bring somebody in here and you say, "Okay, we're going to add 20 megawws for this." Whatever it is, could be manufacturing, could be some sort of agricultural processing, whatever it might be, talk to us. We need to to hear, we need to think about it, get ahead of it. And so, if you're thinking about development, land, space, etc., you know, please, by all means, touch base with us. Let's make sure that we're in sync because it takes time to order equipment, design things. You all experience it. we have the same same issue but we want to get ahead of it and it's much ways we we talked about the advancing the the threats that are happening to us

just like that heat storm now you think about the ice storms that we've had uh 2022 came to mind and 2024 for me um you know how are we preparing for that we're starting to do things where we forecast we have meteorologists now on staff we never had it but for a couple of reasons s the storms clearly wanting to understand when they're going to happen, where do we need to put people, can we get them there faster and have them set up because if we know it's going to be in the southern part of the valley, we want to get people there. If it's going to be in the northern, I will say in 2024, we missed on one. We thought it was going to hit Salem. No, it hit, you know, up in the uh the north end. And uh I call it the the Columbia River uh the gorge. It comes flowing down from the north, hits through, and then just swirls in the valley, and you're not quite sure where the ice is going into. So, we're doing a lot more planning, a lot more thinking about how storms impact us. Extreme weather also is wildfire. You've seen it. Um, we're thinking about hardening. How do we harden our equipment to make sure and how do we know about We now have what we call pano AI cameras. There are cameras that look out. They see the area and they look for smoke. They actually detect smoke and then the alarm usually they tell us ahead of time. Well, now fire departments, the states, um fire marshall, others have access to that and can call on that.

How does it differentiate the different kinds of ah it doesn't differentiate the kinds of smoke. It will tell us where it is. Now, is that a burn? it's a, you know, somebody's got a slash pile that they're burning or is it a real fire, maybe it was a lightning strike, maybe it's a campfire that was left, etc. Either way, you know about it

and you can react to it. And in fact, we get people now anywhere from an hour to four hours ahead of time from which you know before you would. and and in high fire risk periods when you got high winds, the humidity is down, you got lots of fuel on the ground, the sooner you get to it, the better. And so it really is a it's a tool that you know has really come to life for all of us. Um we never never have dreamed about it a few years ago. Um well, cyber security we have mentioned here. Um you all are dealing with that as well. bad guys keep getting worse. Yeah.

And and we have to all stay ahead of that. We have to think about it. We have to manage our our ways through that

earthquakes. Um that's one of the reasons why we moved our our integrated operations center, our dispatch center, the brain if you will of the grid for us uh from what was the World Trade Center downtown Portland. Because if the earthquake took place, the building that we were in, the liquefaction, you would survive, but the building wouldn't function. So, how do you operate a grid from there? So, we moved it down to Qualitative. And we invite you, if you haven't seen it, if you'd like to see um there's a little bit of a snapshot there, but um we do all of our energy management trading right down into the visibility into the distribution. Um it's it's unique. We took the best of the best across the nation and we brought it here and uh it's really I very proud of it. It's it's a really cool center.

Where's it located at? Um I don't know how you describe it. It's the brown nondescript building off the uh um is it offer Sherwood? Um oh in Sherwood. Yeah. Yeah. Okay. um in the industrial area down, right? And it's set back about a half a block. If you see a a nondescript brown building with a black fence around it, that's I avoid the street lately. It's got a lot of construction.

It's been much better lately. Uh it's finally getting finished. Thank goodness. Yeah, but we all feel that. But if you have an interest, seriously, u and Tyler, you know, we're having tours uh inviting council members and county commissioners, etc. to come and visit. Um, so just know that, you know, we're thinking about what's happening, trying to make ourselves more resilient. Here is a on the far left is a a snapshot of one of our data or excuse me, battery centers. Um, we have three of them um that we put in. One is in Russian or Troutdale area. One of them is in St. John's, and then the other one is a smaller one that's in Hillsboro. Um, they're equivalent to 500 megawws. Okay, getting back to those megawws. Um, so multiply that times 300 homes per megawatt. Uh, our grid, our system is 4 and a half gawatt. So 4,500 megawws is our peak. So we have roughly 10% of our peak in batteries. Now what does that do? Wow. If I can take solar when it's cheapest during the day and stuff it into a battery and then have it available in the evening or the morning when energy isn't as prevalent and the cost is up. I can save dollars. If I can take wind at night for instance and store it in the battery and again use it during the day at the peaks. So we're using it to bring overall power costs down. We've never had storage devices before. the only thing close to it was hydro facilities and really Grand Kulie was the only one that really could hold back and and store a lot of energy. Um, so this is a real, you know, newbie to us. It helps us with things like frequency response and I can go into a lot of different ancillary services, but

it's a great tool for us and it helps us with our transmission. It helps us operate the system in a better way and uh it gives resiliency. So those communities where that battery is, you got 200 megawatts at a site like this that can serve a community for a extended period of time if you've got a storm coming through that sort of thing. So So you you're seeing more batteries across the system and uh California they put a ton in it because they've got a lot of solar. It was causing a lot of fluctuations in power cost. So summer time we might see $1,000 a megawatt when it was normally 25 $30 a megawatt. And this last two summers it's been peing at about $150 a megawatt instead of a thousand because they put batteries in and they've levelized the allowance. So So anyway, huge on the affordability issue. Um let me keep moving along quickly here. get Larry rolling too much. Wildfire we talked about. What I would say is that we got to figure out better ways to harden. Our only ways to harden are well you can do the tree trimming but when you got 200 foot tall trees you're not going to cut 400t swast through for a distribution line. So either you cover it covering on the wire itself and steel poles to harden the system or you got to think about underground. Those are kind of your options right now. um because you can't cut the tree back far enough. So, we're doing a lot of that. Um we also have what's called a public safety power shut off. That means when the conditions are right, high winds, humidity is down, fuel is high, um we will turn power off to certain areas. And it's completely a preventative maintenance. We learned our lesson. We did that on Mount Hood Memorial or

excuse me, Labor Day of 2020. remember the fires of 2020. Um, best thing we ever did, be honest. But I was fighting in a way was like, gosh, how do you cut off? They won't have water. They won't have lights. They won't And yet after the fact when you saw all the trees down, you saw the lines down everywhere, we would have burned up Mount Coop. So, it was best decision we ever made. So I I I share that with you to say we've got to think about how do we protect not only um you know like that about hood situation but how do we protect our communities, how do we protect our homes, how do we get smarter and it's all of us together that are going to make that happen. Um this is a quick snapshot of our energy and you know how we supply. Last year 45% was non non-emitting. So between the hydro, the wind, the solar, um you know, you can see across the board here still there's a little bit of coal that comes out of eastern Montana, natural gas that we have in central north central Oregon. And then others, that's 13% that's unspecified. We purchase on the market. Most of it's coming from California. Most of it solar, but we can't call it green because you don't know if the electron truly came from there. So um so just know that we continue to try and refine how we uh delineate that 13%. But we're moving towards you know the state has a target of 80% by 2030. I think that's pretty aggressive. Um, it was commissioner from the Oregon Commission, public utility commission Megan Dicker, chairman, who said, "You got to have your goal." But sometimes when you're on that highway and the kids need to potty stuff, you're going to take the offramp, right? And then you get back on. And why I bring that up is

we've got to think about affordability. We got to make sure that it's affordable and it's reliable. So those two things, we've got to make sure we we get it right. So the other thing uh I want to touch base is on a controlling cost and u you all know this uh probably better than we do. Um last year we cut $25 million out of our own end expense. Uh that meant letting people go easy. Nobody wants to do it. Um that's the first time since I've been here at General. This year we're taking out additional on top of that. Um we have got to make sure for keeping our costs down that every dollar counts. So, it's really important to us. And um what I will say is that we do also have a program. You've got quite a few um seniors uh low-income customers here in the community um and households uh that are taking advantage of it right now. About 212 um out of 512 that are eligible. So, only 41% are taking advantage of it. Uh we've worked with quite a few communities. I would say the average is probably about 70% uh in other communities. So we're happy to work with you. We've done things like, you know, put things in your newsletters, etc. to encourage folks. But when they call in, if somebody's having trouble paying their bill, etc. Um and we will direct them to this program immediately. But but know that you know again there are those that are eligible um you know seniors on fixed incomes that you know we want to make sure that they're able to get through uh this period of time. So so know that that program is out there. We encourage that. So as I mentioned you know we want to collaborate. We want to you know be working together. We want to plan for the future and um electricity sometimes can seem like a mystery. Uh I like to

take the mystery out of it. I'd like us to think about what we can do. How do we use this product? Um, and uh, make our communities better. With that, maybe open up to questions or no. Well, you touched I have a couple different questions. You um, you touched on the fire suppression just a little bit. Are you working with fire departments?

Yeah. Oh, absolutely. Absolutely. every uh fire department that's out there we've been working with individually trying to understand and we've designated certain areas as high fire risk and part of it is because how far it is to get even fire um suppression to that area uh as well as the type of vegetation trees etc. But um but it plays a real critical role is make sure that we're in line with it. could that's that's um the battery centers are you are is PGE planning to create more battery centers. There are yes

what are the environmental concerns with battery centers? Um what I was if there's maybe you're alluding to the fire fire issues um hazards that I mean you know I mean you know it's very it's probably not possible but Oh it is it is and it's been a real issue in the past um lithium um if it goes under a thermal runaway um it catches fire it releases gases etc. So what we've learned is that moisture, water in penetration into lithium battery centers like that is a problem. So why aren't they covered?

So they are now. I mean they're sealed to the extent that um you know those containers now are extremely sealed and and also what was happening was if one did catch fire it would cascade through the whole thing. Yeah. instead of now they've got isolation so they'll just keep it so you can shove one in.

So basically just can self-contains and um you're not so we've worked with Pacific Northwest National Labs. They have a grid storage uh test facility that they do some amazing work. They also train communities. They train fire departments and so we've used them for that as well. Um what I would say is that it's much much better um than where they were a few years ago. So yeah, I have less. Now there's concerns about how do you u get the original ore? How do you process the ore? Environmental concerns associated with that.

Uh typical battery um if you drive an electric vehicle in a similar way, you're going to see degradation over time and then you're going to replace parts of the batteries. Um, boy, I wish I had a number to say it's 3% a year or something. Um, but they just changes up. Yeah. Yeah, you you can sense that. You get a feel for that with again smaller. How fast you're ramping them up and how you charge them makes a big difference. Yeah. So, but there are other materials that are being looked at that are better that hopefully start to replace

and Sorry, one more question. I know you have questions. Um the and oh actually I have two board maybe you're gonna touch them. Um so um with the battery centers we just bombed I ran. What happens if we're bombed here in one of those locations? I mean because it's easily seen overhead. So in that way to me it's not um as secure secure. Yeah.

We we have lots of I mean you think about the chemical tanks etc that are um by many of our manufacturing facilities etc. There's well I I heaven forbid I just you know we really dread the day that something of that nature happens on our soil. Um because there are plenty of I mean as simple as a dam is somebody takes out a dam and think about the water flooding and all those things that happen. So it's

well and the red flags that keep raising and nothing ever happens and so I just was curious. Yeah, it's I you know I worry about u u since Jeremy's from North Carolina a few years ago if you remember there was um attacks on a substation. Yeah.

And uh they took out I think three different cities in North Carolina um somebody had targeted and took out the substations that serve those communities. Um that same period of time uh we had 14 attacks here in the Northwest we don't talk about um but it's concern and uh you know again people going in and trying to disrupt systems um you know we have to get better how we harden how we respond all those things become really important just like cyber security

yeah I mean I always think about our water supply and just go oh my gosh And that scares me. So, but that's another thing. Um, there are um the transmission centers. Are you How many more of those do you think you have in the battery centers?

Um, did you say how many more that you might plan to build? No, we have uh I think in this latest um uh RFP um I think there were three sites uh one in the Talatin area. Um I can't tell you where the other actually a couple of them are with our wind farms. So we try to combine a little solar battery together

because not always the wind blowing and the sunshining holding this, you know, be able to ship it out from there. So, so some of them were involved with those facilities as well. Um, we could get an answer back to you, but uh I I know there's been a little bit of thought um down toward Salem as well. And data centers and AI. It's a great one. Um, so I I won't go deep into, you know, AI and how being used and where and how we're all going to be impacted by it, you know, as time goes on. But

god forbid we learn something in advance before we actually utilize.

So when uh we think about data centers, there kind of two that you should be thinking about hyperscalers or large learning blobs. When you hear the discussion of a gigawatt facility, that you know, again, that's 25% of all of Portland in one site. That's huge. Uh it's a lot of energy. These little server boxes that they put in and they put them in stacks. It used to be 1KW, then it was 3KW, which is equivalent to a house, right, in a box. Then it was 8KW. Then it was 15 KW. Now it's 140 KW. Next year Nvidia's box will be 300 KW. And they plan on one a couple years down the road that they believe will be at 600 KW. So energy density in these boxes is is extreme. And they're getting more transactions per watt. So they're more efficient,

but they're doing a lot more, right?

And uh what I would say is those sorts of facilities, a gigawatt has to be sitting next to generation cell. So you're going to put those in locations where there's large generation. Who would have thought they're going to open three mile island again? Um Tri Cities, they're looking at small modular reactors. Um there's clearly a lot of gas plants being built around the nation etc that serve that. That's the large learning model. What you do is take the large learning model, you scrunch it down. It's kind of like an app on your phone and it's put into an inferencebased data center. Inference base is what you and I would use all the time. So it gets created over here and then it gets stuffed into a box over here. The smaller inference base can be in lots of locations and can be much smaller. So it can reside in something that could be a five or 10 megawatt facility, not a gigawatt facility. So you're going to see many of these come about in the future. A lot more spread around. So here comes the the the ultimate and and what we've been working on if you've been tracking with the Oregon commission right now cause causation. So the data centers that come in pay for what they're causing. So if they're causing the demand distribution is very easy. You got a substation, you got feeders that serve you, you're paying for that. If they're causing transmission, it's a little more technical. Then the generation you can tie them to the generation that they're having to pay for as well. So what we're anticipating, we passed legislation last year to put a special rate class on for data centers separate from everybody else. We can identify that clearly.

And we do things like they have to take or pay on their energy usage. They also have to commit to 15-year contracts so that they can't just walk away. Um, you know, leaving a stranded asset sitting there. And on top of that, you're going to see rate increases for them. Significant like 25%. In other words, they're going to pass it on to us. No, no, no. Well, I mean, however they do it with with their industry. That's But they make a lot of money off of every megawatt. A megawatt is worth about 30 to40 million per it's a big piece and they don't want to pay for it either. Not really.

Their balance sheets they're paying us. And what I would say is it's comparable to the aluminum industry of the last century. They paid for the transmission. So we have an opportunity to have them help us build that grid of the future and pay for it. So I just share that don't even like to get taxed.

Well, you know, when it comes to their property tax with the billions of dollars that they have inside those boxes, you go talk to county right now, they're fighting over which park to enhance or which uh streets that they're approving and and they're not filling their schools, etc. So, it's it's interesting to see how um the dollars that they're bringing into their community based on that. Interesting. So, I have real mixed feelings, but to your point, cause causation. You cause it, you pay for it. That's that's the direction we go.

Well, it's nice. We'll see how I actually place that. Anybody questions

actually? Yeah. Um, we are dealing with aging infrastructure. We're having to own pain. Where does PGE stand? Are do we have to worry about some of our transformers blowing up because they're at the end of our line? Are you guys actively working? Are you able to keep up? um on all assets. No. Uh I'm going to use underground as probably a good example. Um depending on vintages, [snorts] when it was installed, the quality of it, when it was purchased, etc. Um you're finding that failure rates are different in different locations. So, so what you planned on and said, "Oh, I'm going to replace it." the these periods, some is accelerated, some is behind, some that you're ahead of. So each asset we're learning a lot more about. Now we polls the classic polls. Absolutely. We're we're changing out a lot of polls this last five years or so and we're going to continue um to make sure we stay ahead of that. But it's also where are you seeing the failures? We don't see a lot of poles fall over, but we do see things like um uh insulators, arresttors, things that fail that they cause an outage. So, you want to change them out. You want to improve them before they cause the out. If I can change it out the day before, that's the best. I got the most out of the but I just never know which day that is. So yeah, two major power outages within a block within a month last year. But I was also hearing that there are things that can't be buried. We can't just take these things and bury them because they're too hot. They

Well, you can you can't it really is a cost issue. So, so I mean you take the transmission and um typical distribution and what I would say first of all subdivisions if you can put them underground when we start that's the best time to put it underground. Yeah. Oh yeah. The cheapest way to do it. Um and when you know because if you have to come back later

it gets really expensive for homeowners to have to change their services etc. Lots of complications. So do it upfront. But when you think of transmission, so your home is 120240 service coming to your house. Transmission is 115,000 volts or 230,000 volts or 500,000 volts. So to take that out and put it underground, now you got this cable that's big. It's going to cost you instead of, you know, two to $3 million a mile, it's going to be 10 to 15 times that. And so it becomes really really expensive and you know we don't have fires do the transmission because the tall you know steel structures and you see those things and you got wide swaps around it. It's the distribution facilities that that really cause most of the so I share that with you is that you know as we consider underground distribution a lot easier than trying to take any transmission. you.

Yeah. Wait a cities of Dundee and Lafayette have recently gone to a more decorative lighting on their main street of 99. Did you at PGA participate in that upgrade at I don't know get an answer to that. You know, I can get an answer back to you, but it depends on who owns the lights. Sometimes a lot of the the prettier lights are owned by the city. Um, but they they could work with us if it's PGE like own. So, I can look into those. I don't know for sure. Uh, but it is possible to work with us to, you know, add decorations to lights that happy to talk about that.

Excellent. Do we have any more questions? I also wanted to give a plug since uh you know Larry mentioned it earlier about the IOC that if you're interested in a tour uh the next one's going to be on March 18th uh and I'm happy to send information you know we've had city councilors, mayors, public work, you know, city managers, everyone from the city be able to come out and they're really great events uh where you kind of see a lot of the behind the scenes stuff. Uh the next one's March 18th, but we're also planning on doing one in April as well of March 18. It's too soon. So if you're interested in that, I can send more information about it. Happy to have it. Yep. You can handle this. Yes. Yes, we have elevators. Yeah, absolutely.

Great.

Well, thank you for having us. Appreciate the Thank you. [clears throat] All right, we're going to move on to our planation and possibly appointment. Has everybody had an opportunity to go to the applications? Oh, do we have people here? We have people here. I emailed him and texted him. I believe

I think he's out of town. He is. He's out of st. So, we have um let's see two candidates here. Um what? One of them looks like it's Steven Hman. Yeah, Stephen will be out. So, and it looks like we have Michael Howard and Katrina Katrina. So, um I Why don't I just have you both stand up and even though I just sort of introduced you, go ahead and introduce yourselves and

maybe give a little spill. for doing. I've worked at point the last five years and looking for ways to get more involved there. Maybe I'm Howard. I've retired from the electronics industry. I was a manager at various levels for 35 40 years. U spent four years in the army. I'm been retired for about 10 now. Uh I served on planning commission in Amity. I was the chair for a while till I moved out of town. So, thank you. Thank you. So, you guys have any questions? [clears throat]

I I do. I have a question for you, Michael. Um, you've chosen to just felt like it wasn't important for us to know your vision, but I disagree. Um, I would like to kind of know your vision for where you think Dayton should go. I think it's a it's a pretty powerful thing for being on the planning commission and um [clears throat] we need to know that that you

well I'd like to characterize I don't it's not that I don't think the vision is important it's that I don't think it's the uh someone who executes the vision isn't necessarily the one that should drive it. need to understand it, agree with it, and implement. That was the thrust. Better than the fact that I absolutely hate the many many consultants that I've dealt with to come in and try to tell them what my vision should be. So, I have a emotional reaction to that. Yeah. I think um I guess the reason I disagree with your answer is that um you're the one in the room. I'm not going to be in the room at Planetation. And so I guess I'd kind of like to know though.

Um kind [clears throat] of like I don't know. I mean I you're putting a lot of trust in your hands and I guess I would love to just know who you are and who you are.

Uh I'm happy to tell you who I am. However, I don't think that's germanine to the issue about vision. Again, we can disagree about that. I don't think it's an executor's job to set the vision. If you're an executor, you're supposed to know what it is and follow it. And my pl past experience planning commission was we were executors. Okay. All right. And did you anybody else have any more questions for Stevie or for? He's my Sorry.

That's okay. I'm so sorry. My grandma called me. It's all right. It took her a long time to get my name right. I know. And he's just sitting a seat over. You can't see the name tag. That's That's the problem. It is a couple times. So, I guess I guess I have a little question. Um, what's your favorite thing about Dayton? About Dayton? Uhhuh. Well, where I live is my favorite thing. [laughter] How about I've always lived in small towns. I tried to live in large ones and it doesn't work out for me.

I'm a country boy. So, I'm I live next to the greenway. Oh. So, I'm almost in the country. Almost. Yes. And I mean, it's a nice clean town. It's quiet. Everybody's friendly. um didn't used to like him when we played a good football, but that's long ago. Same question to you, Katrina.

I love having a small community and it I think that Dayton does a pretty good job of getting in an effort to get the community involved. I love the fireworks thing that we did last year was amazing. Those took part in landing that very good job. Um I pointed out we had it was small enough that we had a red light that was like absolutely awesome. for giving people directions like the old town nearby that had a single blinking red light. But um yeah, I think that there's a lot of potential. Excellent. Excellent. Anybody else have more questions? Thank you to both of you for being very excellent. Okay. Thanks. All right. Do you Well, I'll wait until we have an opportunity to speak with Steve before we determine who we'd like to or do more appointed a seat. I think it's up to folks. How would you like to go?

You want me to step out? Um, I mean his uh his application is very complaining I think and Steve and though a couple times I disagreed with him I really like his I mean that's good. Agree. Yeah. Well yeah I know and he carried a fairly new conversation even if you disagree.

Yeah. I think that's important. I think on the planning commission there should be some discussion. Sorry. Well, I'm happy to entertain some motions to appoint if you so feel I mean if you wanted to ask Steve questions we we can wait until that otherwise I mean you could even appoint Steve while he's not there if you really want. Yes. It wasn't a requirement, right? It is a preerred thing, but we didn't get it on the app as a requirement, right?

Like to make a motion. Yes, please discuss it. [clears throat] Um, I move to appoint Steve Vestling and Katrina Wan. Yes. Wanted um to the county commissioner with the term expiring December 31, 2026. If I may planning commission. Sorry. Thank you. I don't know what I said. D plan commission. Yes. big discussion.

I really would like to see or to have Drew and Scott here in Yeah. Um I mean I hate then again I hate to push this again. I mean it's been too many times but we already have two seats. We have two seats. One expires uh 26. So it be renewed that till and then the other one is 2028. So until we have an opportunity to sleep with I don't know. It's up to you.

Is there any visions coming up within the next month or two for the because they don't leave for months at a time sometimes. Are we in a are we in a hurry to appoint somebody right now? Do we need to move or can we take another month or two? We don't have any upcoming business as of right now that I am aware of or that the planner has told told told me about. So you could also have the option of appointing one and leaving the other one pending if that's comfortable for you. But there isn't an urgency at this moment since we don't have a meeting coming up.

So what would you like to table it and until we can have the other two counselors here or do we want to at least point one person? Um I do have a question about address. Are you can you live in city limits or um inside? Okay. And just thank you. She's my walk and walked here today. [laughter] Do we have somebody who would fill that out of the city? Steve or neither of them are they're both in the city limits. Um I don't think anybody applied from outside of city limits.

It's not a requirement either. Yeah, it's not something we have to have. I mean that's something address you have to have a date and address but not um there's one position they can be outside of city limits and have a date and address at the same time. Yeah. No, long as they have a date.

We did have at a time um Commissioner Hallebertton was in Mville because he was a city limit and he moved up size. Well, I'm gonna make a decision for y'all if you guys got there's a motion on the floor actually.

Yeah, motion on the floor. Otherwise, if nobody's, you know, seconds or anything is just going to fall off the table completely. I'm sensing you folks want to wait. Okay, we're going to table it, please. Sorry, and we'll have the other two um their feedback and the other two counselors.

Yes, the other two counselors. And then we'll have their feedback and we will not be holding it back next time. Yeah, that sounds good. Okay, excellent. Would you like the candidates to come back? No, we won't make you come all the way back for that. Your application is awesome. Yes, we really would like what? [laughter]

Okay. Um, we'll move on to the second reading. Um, adoption of ordinance 669 amending the city of Dayton comprehensive plan page 103. Somebody want to read the second reading. Please. Okay. Um I Let's see. So I say I I move to approve second reading of ordinance 669 by title only um an ordinance amending the city of Gateon comprehensive plan adopting the 2025 parks and recreation master.

What a point of order. We need to read. She just read the read the title. She just read the she moved to read the second reading of the ordinance and she did say the whole title afterward.

Okay. So I have a first reading of or excuse me a second reading of 66 669. I'll need a motion. or second. Thank you. Second. Thank you. I have a motion for the second reading and a second from councelor wrong last name Wilkins. All those in favor. [laughter] I'll just keep calling you council. Thanks. All right. Um and now we need uh

yes opposed. Yes. Can we ask? Oh, I didn't see that there was all those in favor. You opposed? I am opposed. Okay. All right. So, I have uh four of us in approval and one opposed. Okay. Um, now we need somebody to actually we've adopt it. We have discussion.

We were on the final thing. We should have had discussion like three. I move to adopt an ordinance 669, an ordinance amending the city of date comprehensive plan adopting the 2025 arts and recogn. All those in favor?

All right. I have one uh who opposes and the rest of us. So motion passes. All right. On to the next item on the list. Discussion on virtual versus inperson Zoom meetings for executive session. That's on May 2017. And I believe u councelor Mackin is um heading that one up. activities.

Well, for starters, in our council rules, it specifies meetings, work sessions, and executive sessions are to be hybrid. Um, if we deny access to executive sessions to the media, there is a chance you will be denying me access to that meeting as well. I think it's a little bit extreme. I would like to call attention to the agreement we just passed. I believe it is safe and secure, especially if we put our trust in the news register. What the arguments I heard is that there's no guarantee that they're recording or they're meeting attending our Zoom meeting virtually. They could get hacked their house.

It's not just about hack. We could have somebody say they're really um media and not really be media. But we ha we just approved a document that they have to sign before they can come to our meet before they can even come to our meetings. We are asking them we have were you here? Um

I must have not been here for that one. I must have been sick that time. We have a document. We're asking the media to sign it. We are requiring that it be a an established media source. We are requiring that the reporter be established with the media source. And we only have one really. The news register is the only one that's interested. That document that we just created gives us the power to restrict who is in the executive session and it is a matter of trust. We can't guarantee that this room is a bud. We are demanding that the media guarantee that there's no way they could be but um that was the argument I heard. We can't guarantee that the media re representative isn't bugged that you know wherever they're listening they could somebody else could over hear it.

So what's the vetting process for media? Is there a vetting process for Oh yes there is I'm sorry. Um I mean what I know she's saying that but what are we actually [clears throat] doing? What happens on paper is different than what is in practical use. you do you recall what policy?

So the policy requires the media to fill out an application to establish themselves as the media and once it is filled out and they I believe they also have to submit like a letter from their media to establish the media that where they're from. um then they are granted the permission to be on.

And what can we legally um require of media um if we are going to allow them in terms of vetting them and allowing them into an executive session? If you're going to hold a aside from a ve some very few specific exceptions, media are entitled to be in executive session.

No, I understand that. But if we had allowed them to be in the executive session electronically via Zoom or whatever, what are we doing to vet that reporter prior to allowing them into that executive session?

I don't think there would be any anything different. Well, how I anticipate this would work is with somebody from a news organization would contact us and state that they would like to be in attendance at that night's executive se session and they would like to have the credentials to be able. We would compare that to the forms that have been completed. See if the email address looks legitimate and is matched up to our records. And if so, we'll give them the the meeting.

So I So [clears throat] I think I think clear because we're a small town and because the news register I trust that um I think we can the the media. Um, I think the only thing that maybe we would need to add to protocol of being having people come online to an exec is possibly for them to say, you know, for example, if it's Kitty, to say there is no one else in the room, right, in my room right now. Um, I'm alone and no one else can hear this meeting and and have to say that on the record. Um, because there's no way for us to know that you're hiding or someone else is heading. Um, and then I think we would need to do been with the media if someone came them to say on record that they're all over and they are not reporting. I think those are some safeguards that we need to put in practice.

What are other cities doing in terms of that if they're allowing media into their executive sessions or whatnot? But I don't know, but we can research that and get that to you. Could we do that please? I'd like to see what other cities are doing and maybe what their legal departments are saying as well. Yeah. Everybody good with that? All right. Diggity dog. So for now, mayor, what is the council's direction on how it want to handle um to have staff research what other cities are doing for

if an executive session needs to be held between now and then how does this council wish to proceed? Oh, I think until we figure out what we're going to do policy-wise that we should just continue our, you know, media in executive session unless we know it's Paris. Madam Mayor, yes, that is in direct violation with our written council rules at this point. Yeah.

Um how do we address that? Our council rules say in um hybrid or even work um for executive sessions how well we got to have a way to vet. And so if if we're going to have some media in in executive session coming soon, then I I suppose it would only be, you know, news register and it wouldn't be that big of a deal. I'm just when elections start getting closer, there's a lot of small media groups. And several years ago, we had major issues with these groups.

How many years ago? Uh the first drop 1.0 interest. Okay. Yeah, we had some issues with people saying they were media. Not at council meetings and other things in other areas and stuff like that. And we actually did have some people come and say they were media from but but they're just bring another question in is what is media? So if you're an independent journalist are you media? Right. But can we we just that

but we have we we just created a form to establish all that. Could we revisit that form? um maybe get a copy emailed to us so we can review it cuz I was pretty impressed with that document. I was too. I had seen the document because I'm sure it wasn't time here so I apologize. Could we please along with whatever other cities are doing? Um would it be appropriate to put a copy of our council rules for meetings in with it? Yeah. That way we could see council rules and it all blond. Yeah, that would Thank you.

Is that good with everybody? Does that give enough direction for next time? Well, in the meantime, uh I'm going to proceed with the what's currently on the books with council's rules, provided we all understand, uh what I have here under policy background on my staffing board. I I agree, Jeremy. I think stay with what is whatever they decide what is written down right now. Thank you. Excellent. All right. All mad mayor if I may. Yes. Um Scott is he's on vacation. He told us about this. Oh, I forgot about it too. He just texted me.

We need to do better job or I do but not my little child. Okay. [clears throat] Um we are going to move on to discussion on offer to donate land to the city church and first street. Did you want to talk about that Jeremy? Yes.

All right. A citizen approached me about potential offer to donate land. I have that marked on a screenshot from the county session. It's in the location of Main Street and First Street. There's about a 1 acre section there close to the river and close to the asphalt plant. It's mostly or it is all wooden. It appears there may be wetlands there. They suggest that this potentially could be a park property. I have an obligation to bring this to you for your direction if you want me to proceed with further uh discussion with the owner on the city acquiring this through a donation.

Does it have um access to the river? does not have access to the river. As you can see on the map, there are two lots to the norththeast. Two fairly big lots it looks like.

Yes. And those are owned by the owner of the asphalt plant. So the city would have to acquire those plus that little wedge to have ripper access. So now [clears throat] Um, if I keep to say just say no, we can't figure it out because we don't know enough. I think we need to know more. And I know it has new budget and here we are with no margins in our budget. Um but I guess I would like to um explore a little more kind of environmental well you have a list of things there next steps. Um I I would like to ask that we kind of look at it and go that way. Um, I think it's an amazing gift and I don't want to just say, well, they don't have the time or the money right now to to answer your question,

right? I mean, I I hate to turn it away, especially if it's going to be donated. I It could be park. It could be maybe additional access some days to get kids. It's almost there. I'm going to exploring Well, personal

I would say no. Um, I'll be selfish. It doesn't look like there would be any kind of wheelchair access. We'd have to build it. In order for us to use anything, we would have to put a lot of money into it. Maintenance and property taxes doesn't seem to be a good timing. And it doesn't fit in with our parks plan either. If I like the report says I would I'm not in

So I've got two radio people in the Uber too only because the two logs that are adjacent that actually run to the bedroom they don't use those the um I know but with this for water access to the river. I'm not saying it for water access. I'm just saying a backup plan for water access. Yeah. But if you can't get those other lots and if there lots are owned by the rock company, I mean I see that as part of the exploratory. Yeah.

As part of the exploratory process. Yeah. Yeah. Um, well, we don't have to use it as a park. No, we don't. Maybe we decide we need a parking lot. Yeah. For the dang hotel that doesn't have a parking lot. Yeah. But then park and they have to what? No. If it's val parking, somebody can pick them up and drive them back. That's up to the hotel, not ours. Mayor, may this this property is in a flood zone. If they can develop on it, I think they would have. But now you just really

which makes me think it would be better as more of a natural area for people. It doesn't necessarily have to be like a finished park, but a natural park, which a lot of people like because um you could put a picnic bench down there. You could I don't know. There's different finishes to this. I also like the idea that only because if there's ever a flood, it's nice to have some open area the water can go to besides homes and that's traditionally what that part of the land was used for before we have I think it'd be maybe at least to explore a few ideas and thoughts and and uh I mean if they gave it to to us and we accepted it and we just sat on it and didn't really do anything with it. It's not doing anything different than what it's doing now, but then we have it in our back pocket for something in the future possible.

Well, I I would caution the council to recognize that if we own it, we have to maintain it. I'll give you an example along the north. Could you pull pull that up for please? Let's go to the All right. Zoom in a little bit, please. Thank you. Thank you. All right. So, take a look. If you um see here it is. Here's First Street. So, on the original plat of Daisy, this first street goes all the way through, but there's no really no street there. It's just it's um this public rideway, but it's all trees. It's built.

Yeah, I know. So, this is public rideway. We're responsible for it. That means if there are trees that are about to fall on somebody's house, we have to cut it down. And we had an issue like that recently. So, we're having to pay money out of a parks budget money that we don't have budget to maintain trees in this remote part of town because nobody else owns it. The public owns it. We're the public. And if it falls on somebody's home, guess we've been working on that. So, I just want council to know if if we own on this property, where's the nearest homes? Right behind these lots right here.

Those are the ones that line the other side. Actually, was was it these ones? Yeah, that one. And then the one down right there. I'm pretty sure that's what we looked at ears. Can you go a couple slides forward too? Something else

right there. Just so everybody's clear, this right here is the sewer overflow pipe. Great big huge manhole that sticks up out of the ground about this high. So the lift station ever were to fail, that's where all the sewer comes out. So the the current if that were to fail. No, that would fall on us. But I'm just saying if you guys have this thought of making this beautiful and everything,

I wouldn't think to make it beautiful because it is going to make it real ugly. Just remember that smell and if it ever does overflow, that's likely where it's going is to the low spot on this land. Okay. So, some of the things, right? But you have explored it a little bit because that that would be part of what I would think would be the exploratory process.

Okay. And and what are your

I my recommendation is in my staff report is not accepted at this time. It's not in the and the reason is it's not parks master plan. We'll just adopt it. We have a lot of other needs. Uh, and we have a bud budget pressures and budget stretches. I just don't see how this ties into our strategic uh goals as an organization. I don't see how it's aligned with our priorities. All right. And and I'll say too that I have been in cities where property owners have approached the city with what seems like a nice property that you can develop into a park, but it r that rarely materializes. It just sits there and it becomes an abatross and you can't get rid of. So if if you want me to do more research or investigation, I can. I'm not saying no. I have an obligation to bring this to you if you think we can do something with it. I will fulfill that that direction. I just want you to go under this with your eyes wide open.

I was just thinking we take it and don't do nothing with it. At least not right away for a long time. True.

I mean, it's a good place that to be able to own to be able to access our utilities down there. And if something does happen, then ultimately we're it's our property. We're worried about not somebody else's. I don't know. I'm open. Whatever you guys want to do. Well, again, is this something that we want everyone's got to weigh in on is everybody feels strong? Seems like we're kind of split. So, can you bring it back around to us? um next meeting.

There's no rush. I think you'll get some more um input and maybe we'll have some more clarifying thoughts, too. Yeah, there's no rush. Yeah, I would probably do the same. [laughter] All right, we're going to move on to the next item on the agenda. This uh page 177, discussion on doortodoor solicitation policy. And Jeremy, did you want to up give us an update on that?

Yes, ma'am. So, I ran this by our legal counsel. Our legal counsel's advice was the the ordinance in your packet which is what we brought to council which what which you all have been working on likely violate state and federal constitutional protections regarding the first regarding free speech. If we cut out the requirements for the permits and the fees for corridor solicitors, everything else will be fine. It's just the permits and the fees that will be violations of free speech rights.

We can't get a permit for free speech and can't get a charge people for free speech. You you can um reduce the hours. So, currently it reads what's currently on the books is 9:00 a.m. to 9:00 p.m. You can change that from 9:00 a.m. to 6:00 p.m. Oh, please do not let anybody come knock my door unless it's the Amazon guy delivering and you can change the sign to the 3 by 5 in. You can do that. I'd like to change time. I don't know about you guys, but I don't want somebody Well, we already kind of did that, right? We reworked all of the 900 p.m. You guys

It was currently it's 9:00 a.m. to 900 p.m. What the What the council wants to do is change it from 9:00 a.m. to 6:00 p.m. Yeah, I think you should maybe go to 7, maybe 7:30, 8, but I would go past that. And the other reason I said is in the summertime when the weather is good, it stays light pretty late. 6:00 p.m. barely anybody's getting home. So if somebody's coming knock on your door, I just know this from door knockocking my sons.

Oh, we are um stalling out a lot today. [laughter] We're dragging our be and I [clears throat] part of that it's Monday. You guys must not have slept or you drank too much. I don't none of that. Drew is the one that feels really strongly about this since the only problem in the first place. Well, and yeah, he's sick. So, um so again, I don't know if we It's only two things that we have to change aside from the time and day. So, I don't know if that's seem crazy things to change.

Um, so I'm sorry, Jeremy, would you remind me? We already went through kind of what we wanted to do, right? And what this document is that we're looking at is what the lawyer said you can't do that or that. So, um, everything else is fine except for So, the the things in red, the things are in red are what the council directed us to change. Okay. So, that reflects the process that that Dave worked with you on this past fall. Okay. And that's what I thought. This is what the council endorsed for first reading.

Okay. Uh, I ran it by the attorney and she anything in here that talks about permit or fee needs to be checked out. What that leaves is the time changing at 6:00 p.m. and daylight savings 5 p.m. with standard and the sign 3 by 5 in. Quick question. Um, we pulled a lot of this from other cities, correct? So they had these enacted in their cities and they're not coming across or

probably because they're attorney is not concerned about it or they don't care. So that that only that's my only question. So if you read City of Hillsboro versus Pcel, I have that case citation on there. That's exactly what that case is. That's our state supreme court where the city of Hillsboro put permit fee requirements on board for solicitors. Other cities have those requirements. They're breaking the state constitution. So they're Yes.

So somebody that's I think people eating dinner that want to be just heard seven.

Well, are we good with it or did you just change? I'd like to know what the c how the council would like me to proceed. Well, I I think we need to take out the visa and then I take out everything that's illegal. good stuff. No, there's no point in it. So, I think take those things out and then let's get it done. Okay, we'll take them things out and get her done. Everybody in agreement of that?

Yeah. Yep. Sure. All right. 133 local auction levy update. Did you mind doing a little update? Sure. Um, so I added the article that um, Dave wrote for the third street news because that is a newsletter that is going out um that we had on here um, as one of the goals to accomplish.

So that's completed

and uh, we know that for a utility bill insert uh, we need at least 10 or 45 days. So, if either council dries staff to write the newsletter or if council wants to write something for that bill insert letter, uh we will need to program it on which months um you would like to get that insert in so that we can uh determine the the 45 days so that we can get it in. Um, so if you have an idea of what months you think is a good idea or do you want to space it out, um, that's what we need to know so that we can determine the 45day

back. Yeah. We definitely want probably want to start doing that in like May, June. If you want to start or we can do one and then skip and do another and then something like that too.

So B Street News uh should be going out probably this week which already has that article. Um, so if you really want to wait till June, if you get the next billert, we can get that 45 days and then either one of you write something that you want to include or staff. That's your direction. Who wants to write something? Because I don't want to budge staff again. I can write something. We can get together and write something. Somebody can write portions then set it off and the next person I mean and this is a one pager so it's daunting.

I mean if we if we were able to get together put something together what's the deadline on that? What when do you need it? Yeah. So, um I will let you know the next council meeting the exact date that I need it back. Okay. Thank you. Um because I need to talk with Ricky so that we can get it into the June um bill. Okay. I'll be laying in bed on my butt. So, I can type anything and email it, but I'll be here. That's why we zoomed. [laughter]

You two can have the Zooms. Right on. Okay. So, we can figure that out about that. Thank you for your work on that. Yeah. Thank you so much. Um, page 137. This is the water town hall discussion. Jeremy,

this just a reminder of our upcoming water town hall. I have some notes in here about what we've been working on the past year. If there's anything you want us to be prepared to address, please bring it our attention either at this meeting or if you think of something, email it to us. Otherwise, we'll we'll move forward. Question. Is it this month that we have um our goals? Yes. What day has that been? March 20th. Thank you. Friday.

I think it's really interesting that it's been a year that I was like, "Oh, is that really how that worked out?" Okay, I just need to take my little note because I couldn't remember that that date for work. Okay, excellent. Any questions or comments or thoughts on the waters town hall? Is there anything that you need us to do, Jeremy, prior to or at town hall this year? Just coming right up.

Just uh refresh your yourself on what we've been working on. I gave you a little cheat sheet here. Okay. Yeah, it's in your other part, too. Excellent records. I say one thing on this um say I have people come up to me all the time because you know working at the bar and everything. People always come up to me and they're like why do we build two new wells instead of getting on Mac water? And I hear that all the time. So if we're if this is talking about a water town hall coming up, that may be something we may want to address.

Absolutely. that they should come to because they are because I've had several people address you may help them that and I've been telling them I can't really talk about it you know too much you know because I don't know that much about it and that they should come to these meetings you know for city hall and everything. Yes. Thank you. Please tell them to come. Oh, I've been I've been telling people, you know, come to city council meetings. Come to the town hall meetings. Come to these. Have a little flyer. They're great.

I created some for the first street news, but I can make some. And maybe we can hand some out to some businesses to hang on their walls. Yeah. If you just throw some my ways. I will. Excellent. I love it. Okay, council welcomes. Thank you for the heads up. We can certainly be prepared to answer that. Thank you.

All right. Yeah, let's move on. Uh page 139. This is a joint work session proposal with an Hill County Board of Commissioners concerning the Baiton Land. Anybody have thoughts, concerns, or any objections to that? I just had a question uh that asked the city council wants staff to hold a joint work session. Is that And then at the top it was Animal County has asked to meet jointly with the Dayton city council. Is it the council or staff? That should read. Do you want us to schedule?

I I I thought so. I just want to put Thank you. I have a personal guess. I I am for a schedule please. Yeah. So yes, please. So give you dates and times in May at work. Yes, please. Mine is anytime before the 9th and anytime after the 18th. Can you write this down? Nothing on the 19th. We're in May, right? Yes. Say anytime before the 9th or after the 18th. I'm open.

I think I'm open pretty much any day except for the 19th. [laughter] Yeah.

Is everybody else flexible within um I'm fairly flexible. I'm not really available like I don't know 18 to 25 that week.

18 to 25. No. I could maybe we have a special meeting schedule already and I can let him go to you guys in your schedules. Let me reduce that restriction [laughter] 20th to the 25th. I could do 18 minutes. wanting to tell you that is a no. Okay. What they call her cats. Luckily, I'm a cat. I'm a cat.

Uh I believe the board meets in the mornings. If if they have to do a morning meeting, is that something we can work around? I can do. Yeah. As long as I know in advance. Terrible. almost be out of state the night. He's looking at reloading. [laughter] He's running on us. He's running on us. All right, I'll uh let you know. Excellent. Okay,

page 141. Um similar thing sharing double off some days for this as well. Um we're going to do a counselor training in May and June. That way um some of the newer counselors can learn some of the stuffs that we are and are not supposed to do as counselors. It's great training. So, did you want us to put out some dates for that? You said May, June, or you just want to bring it down the line? Yeah, May to June and I'll tell you what works.

Since we're already got something in May, you can move it to June. Yeah, sure. [laughter] So, this is 3 to four hours. I'd suggest holding it either in the morning or or afternoon so that everybody's energy level is still still good to might be a little entry on my Not 100% sure. I still have some things to work out with.

I think most of anything for me is fine. Maybe you not available 10 11 not available.

So, I'd like to I'd like to assure we have 100% participation into this. So, if folks still need to work out some calendar, some scheduling stuff, could we could we have that firmed up within the next two weeks? Is that feasible? Um, another thing to do, Jeremy, might be um give us a few options and people like Yeah, the survey monkey not available. You know, all these work for me. No, no. Yes. I think that's efficient, right? Meaningful.

All right. Excellent. All right. I'm going to move on to points of concern. But we're going to take a little five minute break. Y'all okay with that? Sure. Do you have something there? Yes, I do. D

us to have cake. That's awesome. Thank you all. That's great. Wow.

There you go. Right. That is really nice. Thank you. Uh folks, I've heard Dave say on more than one occasion that economic development, what do you say? Say it. It's a long game. You rarely see the fruits of your labor. The seeds that you've sewn here will continue growing and bearing fruit. I'll tell you what, when you come back to Dayton in a few years and that hotel's built rings are on me, baby. [laughter] I'm just gonna call your wife and tell her she has to bring you to the hotel. Oh, for sure. I'll be back for that.

I'll definitely That's awesome. You've been Thank you again. Yeah, we'll cut this sucker up when we're all done. Right. We're having some right now. Okay, let's take it a little. [laughter]

Let me get away from the knife.

Nice small slices, right? Like Yeah. Oh, see I just need Vanessa here because she does. Yeah, exactly. There you go. That's a good point. I like that as well. Prove is recorded. Good wife. There you go. You can now say you're having something. All right. We'll slice like so. Perfect. Thank you. Do the deal.

Thanks. Anyway,

you know, you watch the first person you losing weight.

Thank you. No way. All recording. party tonight.

That came later. Now we're all going to have a sugar tonight. [clears throat]

Is it DK is good. Is that uh what was the

Now you guys are going to have to h for days. Yeah.

Oh, you believe it. how the works by noon truth. Oh yeah. So David is fluffy. Fluffy Gabriel and Gabriel Elesius comedian known as Fluffy love cake or people would bring cakes to his concerts.

Is there a cake fanatic in the city of Dayton when he would have people bringing cakes to him? Somebody would have to like cake a lot. They have to like cake as much as I Well, I know guys that like cake like that. [laughter] I'm not fluffy. That was his body.

No. loud. Yeah. Yeah. One other piece. It's good. You're [clears throat] not eating chocolate. This is what I eat. Turkish chocolate.

Yeah. Well, actually just it was that would have been nice. Unfortunately, I never remember the end of my birthday. Well, Rob, did you know that there is a birthday you were only allowed to celebrate for half a minute? No, I did not. It's the one that comes after 31. Yes. The 32nd birthday.

Oh, 36. Although, if you go another 30 years, you go for a full 62nd birthday. That's my next round. Oh, well, congratulations. Remember, only a minute. Only get to celebrate for a minute. No, I'm good.

I didn't remember much. I remember setting up the

outside of city limit. So, we're all I was going to say I know nothing. from living here all my life that some of those firefighters are the worst golf prs. themselves, [laughter] right? You make a mess, you split it up right away. Sometimes [laughter] exactly what we're doing.

Very good question. I worked with the police department when I was going to public office. I got invited to go partying with a few with the dispatch. Oh my goodness. Talk about not following the law. You're supposed to say it was kind of scary. Yeah, I met a few of those too. There's a line. I'm sure there is a line. All right. Is everybody okay to get back into the business?

Jeremy, do you want to wait and finish? Keep rolling. All right. Well, hi D. Councelor Peterson, any comments or concerns? Well, two things. Well, I'm um just starting a plan to create a reception for Dave. and I start wanting to start a me working with him to find a date that works for him and family and then we'll um just kind of you know so find a space to do something for honor day invite

when I've talked to a few people um oh he's retiring oh we don't want you know that kind of thing so yeah um county commissioners [laughter] and the people who want to say goodbye. Yes. And there's a lot of people in in Yamill County that care about dates. Absolutely. Working on that. It's really grass for sure. Um and then uh second thing, Jeremy, you had sent an email about discussing official compensation packages, food provided and we didn't discuss that. Correct.

Okay. But it I think being said, we'll discuss this later. I just Yeah, there's there's some complicated logistical things. Um half of the council will have to recuse themselves and then the other half will have to vote to authorize the policy for those who who aren't voting and then vice versa. I just I need to make sure the mechanics are right. I've never seen anything like it before. So, I just want to make sure. Well, I just didn't know. I was just looking at the agenda and did something.

All right. Thank you. I'm not hurry to discuss it. I just All right. You got any comments, concerns? Um, not at the moment. Okay. me. Well, we haven't touched it yet, but I did a question on some of the uh staff notes. Can I ask about that one? Sure. Before we even talk about

I was just curious about the the uh the uh the foot bridge and the mainline celebration. How the heck is that? Don Donald's got a whole big thing he'll tell you. Okay, that that one is just other than that, pretty sure that's what he said. [laughter]

Other than that, uh just kind of updates on some of the event stuff that I've been working on. Uh Cinco de Mayo is uh rolling along smoothly right now. Um, I've got several applicants already in uh that are working with getting insuranceances uh for the booths for the vendors, trucks and whatnot. Uh, parade's moving along smoothly. Um, there's been some interest in a possible Dayton Stars and Stripes day parade. So, the school district possibly might want to be involved in as well. They're also part of the Sink and Ohio parade. So, there's some interest there. uh golf tournament is gaining six feet. Uh we've got uh about six I think there's six members right now unofficial volunteer members putting that together. Um, our forms are most completed uh for sponsors and flyers. Uh, there is a uh a sponsor nonprofit that I've been in contact with and established uh that will help uh receive the uh raised funds that will be donating them back to the city for the firework show.

So, that has been established. Um, see what else? What market? The farmers market is is coming along nicely. Uh we just met on Monday. Uh two other members and I just kind of look at layout park. Um and we're going to start going out and talk to some of the uh businesses around to try to get some input to from them. And but yeah, that's moving along. Uh it's going to be a summer preview, so we're only going to do again one a month. And it's we thought we'd start in May, but it's going to be June to September. There's probably more stuff.

Yeah. Yeah. And we're thinking the last Sunday of the month this month. [clears throat] So that's kind of where we're at right now. Cool. Very exciting. And again, I just want to thank city staff for everything you guys do. I again, I call you guys a lot. Uh and I appreciate it. Uh public works, thank you guys. Uh, there's a lot of stuff you guys do not have to deal with. Dave and Dave, you'll be missed. Thank you for everything you do. I'll miss your call. And I will ask you, you know what? He's just going to be calling you right now. Oh, yeah. Yeah. That's okay.

He knows. He does. That's okay. Um, and I think that's all I've done. All right. All right. Well, I really don't have anything either. Well, I mean, I always have something that I won't find. So, we'll just move on toformational reports. We'll start with finance.

I wanted to uh bring or just one thing. Um if you look at the summary page um with the uh net change of fund balance for the general fund and then the balance of the general fund uh as a toll total bottom. Um Jeremy asked me to look at that. There was concern that we would be in the negative by end of fiscal year. I looked at it uh did some analysis on it and it doesn't look like that and the saving grace was here tonight. Um the fee that we get from franchise fe PG it's a one ski year and about March or April and that kept it. So basically what I projected is about the same as what balance is right now. Very good. Any questions?

Thank you, sir. Very huge change. All right. Um, was did you guys um look at the library um breakdown of information? Did you have any questions? All right, Rosio, did you have anything you wanted to talk to us about other

um for the TMDL report to DEQ? I just got in contact with DEQ on Friday. Um there are some items that we need to look at for the next year and but um so that will be completed um once we get the letter and then we'll start with next year's TMDL. I'd like to note on that too with with the um with what the state gave us back in the TMDL. They knew that we were planning to implement a school water fee. They're expecting us to do that to do what?

To implement the storm water fee that was talked about during the budget process on top of the other fees we just did. So it was talking about the budget. I know. I just forgotten about it. So they're expecting us to have a funding source in place to start developing a storm water master plan and start doing storm water projects. and it is enforcable if we don't do it. So, just just want you to know that we we're still working on swarm water fee and you'll be seeing some progress on that in the next few months.

And how are we going to u educate the population about this fee coming? I I think we're still a little ways out from that. We need to figure out how we're going to pre uh calculate the in the first place. accessible. That's our stone block right now. Okay. Um Yeah, cuz I think before we just put it on there, we need to do some

PR. This seems like it'd be a good thing to bring up at our next at our upcoming town hall meeting preparing for it. Explain what it is we're going to be doing and why. And we're going to be having to bring this to you soon. And is that too soon? April 14th. Too soon. You may not have all I don't think we'll have enough information to roll it out. We're just saying might be enough to sit there and be like, "Hey, this is something that's coming up. If you guys have any questions about it,

can we come up? You can come and contact us. And we're still in research about it ourselves. Could we come up with a ballpark? Looks like it might be $5, $10 a month. Can we do anything even that close? No. The methodology is going to be so unique to this that I don't even know what it's going to be. What we can do is communicate what the what the state requirements are with respect to our school water. Yeah. And what that means for us going forward. Yeah. I mean we have an opportunity coming up. Yeah. We need to take it.

All right. And tourism and economic development. I do have one quick question. Yes sir. um in the fair street news the coffin with the counselor fire when does that begin if we had um Drew and I were the first ones out on that so you have done um okay economics you got anything you want to add to what's already in the report

yeah just real briefly the uh small cities a lotment grant. I got that done last week. It's all ready to submit, ready to push the button today and they contacted us on Friday and said they're pushing it back several more weeks before they're going to open it up. But because like I had mentioned before, I've been able to populate it already. Um, Rosio and Cindy both know and will be notified. They're on the email last list for this grant. So once it's notified, they already have the links. All I got to do is press the link, hit submit, and we're in. Um, wow. I finished the LGP grant at 5:00 this evening, actually. Um,

that grant is for the Alderman Park improvements. Um, that ended up being 16page grant. It had 28 attachments. It's a very detailed grant, much more so than the Miami for the parks master. I was like, "Oh gosh, what did I get into?" Anyway, that is all set to go. Once I review it again tomorrow, we'll submit that because it is open as of today. Um, I had some time last week, so I went ahead and put together a submission for the LOC um, award of excellence for the bridge project that we completed in the last year or year.

So hopefully we'll be recognized for that at the LOC conference uh, this spring. um our city sign. We took one of the ones that we took down from the entrance to the sign, had it refurbished, and we're going to mount that in front of the annex. So that it will say city of Dayton, city hall underneath. So that'll give it some dimension as to where we're at now. Um that's good.

Um the now you passed the parks master plan, the copies of that will be mailed out tomorrow and we'll get those to everybody that needs them and so forth. So the hard copies will be on hand and I am meeting with a final meeting on Thursday with Kitry from Scarlet to just go over the last thing as well as the demarketing and the push going forward. So um that's where it all stands right now. But yeah, it's all coming together. So it's good. It's good. Questions? That's awesome. When are you going to meet with? Thursday morning. uh kind of an odd time cuz we're going to be with the Michelle Ware as well.

So it'll be around 11 11:30 something like that if you're okay if I absolutely uh we'll probably start at the office and then go over to Thursday 11:30. We'll do. All right. D [laughter] [clears throat] So, Friday, February 13th.

As you all know, we don't work on Fridays, but that Friday, we did. [clears throat] We spent six hours trying to excavate a location that we couldn't get any equipment to that we own to try and see if we could fix a leak on the main line for the water distribution from the springs waterhed that goes across the foot bridge utility bridge. Uh after six hours, we got enough exposed to realize that we needed replacement parts and it was going to be a lot more than what any of us had anticipated.

Oh dear God.

There's a very large seismic joint that is at the base of the bridge. So it's a in place to allow movement of the bridge. So this joint actually is supposed to expand and contract certain amount design. I think this one is plus or minus 4 in but we've um something that caused it to contract. Not sure what caused it. The only thing that everybody that was on site from contractor we brought in to help with the repair, contractor that built the bridge, city engineer, everybody kind of came to the same conclusion that would cause it to contract would be a increase an increase of pressure on that water and pipe. So it basically would have been from the treatment plant going towards the river. That would have caused a spike and pressure to force that joint to suck together. Cuz when we finally got everything exposed and got down to where we were going to make where the repair needed to be, we could actually stick our fingers between the joint and the pipe coming out of the frame. which is why we needed parts and repair pieces because nothing we could do to force that back apart. Nor did we want to try and guess the proper adjustment on that pipe. So, we were able to go in there, put in a repair piece, put the pipe further into that joint so that if it does move, it has enough pipe inside that joint that it won't separate. So, it was a huge undertaking. We spent

six hours Friday, got to the point where we needed parts and quickest we could have was Monday, which Monday happened to be a holiday. My crew dropped what their plans were and came to work. Our contractor that we work very close with brought in a crew and we assisted them and in nine hours we had it completely fixed. We were able to keep that pipe isolated so we didn't have to do any sort of boil water notice. We once we got it repaired, we were able to blow off some water at the fire hydrant by the dog park. Um, which the way the valves are set now, it didn't affect anybody. So we were able to blow water off, get chlorinated water back through that pipe, pull a water sample, take it to the lab, leave it isolated until we got the results back following day and we got a passing sample, no bacteria. We're able to put it back online. So it was kind of a best case or potentially a worst case situ situation. So, and while we had everybody on site, we went ahead to thoroughly examine the wastewater side to make sure that there was no

no similar issue.

Yeah. And that nothing stood out. And the city engineer also pointed out it would be highly unlikely on that side because that system runs on a much lower pressure than what the water does. So even if there was a pressure spike on that side, we operate somewhere around 30 PSI when we're sending it over to the ponds. So it would take a huge spike that we're not even sure our pumps could create to cause that on the wastewater side. So everybody was pretty confident after inspecting it and discussing [clears throat] logistics that were okay on that side. But yeah, that was two days of pure excitement and holding our breaths and hoping for best case. So, wow.

Thank you. Thank you, your crew and everybody involved. Yeah.

So, this is still When this project was bid out, it was required in the contract, I guess, of proposals that it had to carry a 2-year warranty. So, October of 26, it's two years, and that's when the warranty ends for Saturday, I think. So, this is all Wow. Yeah. Good for us, but all of the time and the overtime and all everything everything. Yeah. Good. So, like I said, best case to potential worst case. Yeah,

that was pretty amazing. Yeah. Thank you. Thank you. We're supposed to be glad that this happened. No, I was a bad day in my office, too. So, it was terrible. When the phone rang, I was figuring it wasn't going to be good. And then Yeah. Wow. Like, oh, I don't want to answer it, but I have to. Yeah. [laughter] Like I said, luckily my crew is very dedicated to the city and they dropped what they could and came running. So,

you guys are awesome. We appreciate it very much. Very much. I want to make a comment about that because um we had a meeting today about a payroll issue with the crew and it was a very clear at that meeting they all at first they didn't like the outcome but I mean we worked it out but they said well even if we don't like the outcome we're committed to doing so they they all said yeah those guys are the guys. They're awesome. Very good guys. Yeah, we appreciate you very much. Thank you, sir.

Yeah. The only other thing that I would like to point out in my report is the vandalism in the park. As my report said that we completely painted the women's bathroom twice in four days. We are up to three complete paint jobs in the women's bathroom now as of this morning. And wait, which bathroom again? At the main park. And then we've had two partial paint jobs to individual stalls there. So, what color did we choose?

We're still painting white over all the vandalism. They keep coming back. So, and this guy cost us I mean it cost us our hours cost us the pain cost $223 today for material and yeah pieces to fix things over there so bar where I work we have a camera out front that shoots a little bit over into that We have cameras that point right down on top of the door. So, we'd be already seeing the noise,

but you never know because somebody could go in and go out. We wouldn't necessarily You don't know when it happens. Yeah. Yeah. Yeah. And I hate to put it bluntly, but I don't have enough time in my day to sit there and go through 24 hours of footage because the last time we were in there was yesterday at 8:00 in the morning and then we were back at 8:00 this morning. So somewhere in that 24 period. So even racing through the footage is time consuming. So, can somebody volunteer to help watch the videos?

Everybody looks at Jeremy. Mr. Jeremy, if we volunteered to come look at the video, could we help? Give me a call. I'll talk about it. Okay. All right. Segity. By that, I know some bartenders that just when it's slow at the bar, they just like when we're watching videotapes, like I said, we shoot over near that area anyways. Be nice to get the time then. Yeah, I think they probably spend some time in there if they're sitting there repeating. I'm gonna say it's some guys and I'm gonna say I

Yeah. Yeah. I don't know. Some of the stuff that's in there looks or has looked pretty childish to me. So I think we're looking at some teenage kids, but yeah, that's just me. Straws back teenage boys. But yeah, that women bathroom has been nightmare the last three, four weeks. What are they writing on the walls? Just anything and everything. Do we need to show them?

No, not yet. But that might be a discussion we might have to have at some point. I mean, if this Yeah. Yeah. What if we just didn't think God? [clears throat] I think you would probably get some complaints about some of the stuff written on the wall. Some pretty nasty words. Yeah. Yeah.

Hey, it was flying on the on the street there for so long. I'm sure it's that same word that's on the flag across from the fire hall. F Bon F you for voting for him. That was up in public. Um but no, we shouldn't be allowing it. But this is something we got to talk about with the levy. We don't have the money to keep repainting and repairing and all of that. Somebody is seeing this. We need to get refuel.

All right. Um, we're going to move on now to city management report. Jeremy, did you want to cite anything specific?

Uh, yes, ma'am. Uh, to start with, I received an email this evening from Recology. They informed me that recycling curbside was missed today. They had some staff that were out, some mis internal miscommunications. They're going to put out an automated call to customers and resume service on Wednesday. Just wanted to be aware what's going on. Turning over to my report, you'll recall that we spent a lot of time o since the summer working on the integrator of record issue. That culminated in a special procurement process which the council approved in December. We issued the request for proposals. We selected a company which negotiate contract. We issued a notice of intent. will be conducting those contract negotiations and bringing that into a future meeting. That is a a big win for the city to be able to lock in this kind of service. to guarantee it's a resume auto system and to have somebody available on an emergency or athletic basis. Moving along to the Fiser Farms project, the city planner and engineer and I had a reap meeting with Dan Hill County Planning. Since the property is outside city limits, it's going to be accountable. We have to have county planning approval. So, we had a productive meeting with their planning department. We have initial plan review submitted to the Oregon Health Authority.

It's currently under review. In the next few weeks, we anticipate having site plan approval, which formalizes OA's determination that the wells are viable sources to develop. After that, we'll develop construction plans. Once the hydrogeeologist is further along, then it goes back to OA. going to give us conditional approval and then we can start construction. That's the best case scenario. If again the hydrogeeologist study has to come back they have well well testing is going to occur in the next few months. We prepare a study and bring that to you at that point we'll we'll decide triggered. They also identified some wells that they didn't know about. Those need to be decommissioned. So, I approved a a an amendment to our agreement. Do that. And we've had ongoing conversations with two property owners about possibility for restricted easements. If those are unsuccessful, there is a procedure for us to have an exemption from that requirement. Uh you've heard me talk about a water supply analysis and financial projection at previous meetings. I submitted an intake form of business to fund this. There's been some back and forth still working on that. I bottom line is I needed some updated costs from one of the consultants so I can plug in the business lawyer form. Uh once I have that form ready to go, I'll bring them to you for approval. And I'll also bring the request for quotes to you uh so we

get started to hire the consultant. This will be to develop a long long-term plan, long-term strategy for water system to evaluate all the options on the paper. As you're aware, the Mid Glavin Valley Council of Governments is leading a regional water study project. They issued a request for proposals. All of participating cities, including Dayton, scored those proposals. We have a a follow-up meeting this week, I believe it is, to talk about who we want to bring on board. Once the cog selects somebody, we'll have the kickoff for that regional water study. This isn't costing us anything except for staff funding. Also signed the scope of work with the call for grant writing services. The US Economic Development Administration has$ 1.45 billion dollars of funding just for Yan Hill County associated with that disaster relief funds. Cog reached out to me and other cities to see if they could help us tap into some of that. Uh we have some shovel ready projects. I sent it to the COG so they get working on on the grants applications for that. And um these are very time consuming applications. I'm estimating between 10 and $20,000 in planning fees. If we can use that, if we could leverage that into getting a couple million dollars in in grants, I think it's worth it. But some public outreach may be required and of course your review will be required. And then lastly uh with our infrastructure gsi is completing the annual rail monitoring for wells. Moving on to economic vitality goal B. Miss Needle, we talked about development code text amendments, working with the city attorney to uh factor in some of

the comments that you had as well as some possible amendments to SDC credit process which only applies currently to residential development. On your goal C, we contacted OD dot on behalf of the citizen whose house damaged on Highway 221. Sergeant Eubanks talking about that. You can see they installed the lineators. Well, they they did say that uh guardrails are not appropriate for that curb. I'm working on the open burning ordinance on your gold D. As to you citizen comments or or contacts, the extension service has scheduled a food preservation class here at the community center in our kitchen August. On the goal a city hall movement is substantially complete. We just have a few little things that we're tweaking. It's 99% done. We've received numerous responses for our city hall and library study where staff are conducting interviews this week and we should have somebody to recommend you soon. I'm renegotiating franchise with specifically completed employee one-on ones. I've forwarded everybody the results from those one ons. The biggest things were compensation. Then also better communicating how individual efforts tie into big picture. I have a draft new fully handbook completed. We're doing our internal review. After that I'll get to the attorney then I'll bring it to you.

Current handbook is over a decade old. So this will be another another big big project done on my own time and at my own expense. I sat for and passed the senior professional human resources exam for human resources certification. You click on that link, it'll tell you all about it. It's quite important what I understand. So awesome. It was it was an interesting test. Thank you. And then the budget process, what questions do you have for me? I have nothing.

You sleep and you do so much. I have a pretty good work life balance. Good. All right. That's good. Thank you. Stories should say that. All right. Um the chat well I can I ask a question that Oh SEI um can I just reach out and ask that that's what we're here for.

And I just want to say that the uh city hall the new model looks fantastic by the way. Yeah. Great job. Thank you. Yeah. My husband was pregnant. [laughter] The only thing he didn't say was where's the door? Are we journed? 854. 854. Yours is good. A year is enough.