Board of Aldermen - Regular Meeting

Okay, we'll get started. Uh, rise for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, liberty and justice for all. Okay, we'll proceed with roll call. Alderman Dean tonight is absent. Alderman Freeze here. Alderman Turner there. Alderman meal

here and Alderman Lewis is here and I am acting tonight as mayor prompor is out of town. Uh, call for the approval of the April 21st, 2026 meeting minutes. I have a motion. So, do I have a second? Second. All in favor? I oppose. Okay. Pass the approval of the agenda tonight. So, move second. All in favor? I.

Okay. Very good. Uh, special items, we have none. Appointments to board and commissions, we have none. Scheduled public comment, we have down William Huff. Is he here?

No. Okay. We have a reminder that written requests must be received by the city clerk by Wednesday before the meeting date. if you wish to do uh public comments on something that is not on the agenda. We have no public hearings tonight. We'll move on to introduction and first readings. Council Bill number 2026-17, an ordinance authorizing the mayor to execute the contract with Republic Services to provide public services of collection and disposal of residential and commercial solid waste from the city of Asheville.

All right. In your packet, you have the proposed contract for a 5-year renewal. As we discussed at previous meetings and during the bid award, uh, Republic was the lowest responsive bidder, uh, with the caveat being they also pitched curbside recycling and the bid was awarded with curbside recycling. So, the contract before you, it's for a 5-year renewal contract to add curbside recycling and then our our typical Republic services that we have, uh, they are proposing, uh, to start on Wednesdays with that curbside recycling. Uh the bins are starting to come in. So they are ready to move those up here as soon as the contracts approved. Services will start June 1st. Uh the one extra item to to discuss tonight potentially is when we would like to phase out the bulk bin. Uh they're happy to do that at the end of this month or they can let it linger until the end of June or somewhere in between. They're really looking for guidance. I know there was some discussion about that when we talked bid awards. So if there's a an opinion on what makes the most sense there, they're they're happy to work with us on that. And there is no cost difference between the two dates.

No. Okay.

Okay. Do we have any comments or questions from the board? I mean, if they're not going to charge us anymore, they're starting June 1st, but it makes sense to phase it out towards the end of June for like kind of a transition.

And that might be something where we can monitor it and after the first couple weeks, if it's not getting used, uh, we can always amend that and just tell them to pick it up. But that's kind of my opinion as well. Just let it linger for a little bit in case we do have some uh some flow pickup or any issues with the roll out of curbside recycling. But those bins, like I said, are are starting to come in. They would like to stage them in town so they can get them delivered promptly. They have some marketing materials to go on the bin itself. And then we'll also get some marketing materials to push out on social media to help educate folks ahead of that first collection. But as of now, like I said, it'll be uh bi-weekly on Wednesday. So half the town will be one Wednesday and the other half will be the other Wednesday. Okay. Any other discussion? All right. Do I hear a motion?

Salute. Second. All right. Uh, Alderman Freeze. Hi. Alderman Turner. I Alderman Beal. Hi. And Alderman Lewis votes I. Motion passes. Moving on to council bill number 2026-18, an ordinance authorizing the mayor to enter into a contract with Christensen construction for the fiscal year 2027 mill and overlay staff report please.

Uh thank you board. Um, an authorization is needed to award the FY27 mill overlay bid to Christensson's construction of Columbia, Missouri. Uh, the city of Ashland public works recently held competitive bid process for proposals to complete a street milling and asphalt overlay project on several streets here in Ashlin. The streets selected for this project were as follows. All of Fall court, all of Summertime Drive, all of Turner Avenue, all of Twood Court, Poke Street from West Broadway to Tandy Street, uh South Walnut Street from West Broadway to East Johnson Avenue and all of Bass Street. There was a bid alternative for Mustang Drive that was declined. Uh we talked to some other street engineers and basically it was determined that the curb there was in too rough a shape to even bother with doing a mill and overlay. So we're going to do the curb uh first and then you'll probably see Mustang Drive coming back uh next next year. Uh so the bid tabs were on the bottom. Christian Sims construction vehicle lowest bidder. Uh these bids were tabulated and verified for accuracy. Christensen's construction is a little better. They are a reputable vendor and have completed several projects for the city of Ashland in the past. Uh last year they did uh Commerce Drive, Sappington, uh Peterson. They do a great job and we've been working with them for a long time. So I can vouch for that. Total budget for this project uh was $295,800. Uh the remaining funds will be routed into a streets preservation project which could potentially see here at the

board next month depending on how the agenda looks. And that is a different system that is uh coatings a cape seal chip seal things like that to try and preserve the asphalt buminous surfaces we have before they get to the point where we have to do a milling overlay. So different approach and I think one that uh we need to do. Uh at any rate um short-term impact again is $2,165. Uh there's no no short long-term impact and I approve I recommend the approval of awarding this bid to Christen Construction Company.

Just for a point of clarification, the bid's already been awarded. This is for approval of contract tonight. Correct. Yeah, that's just the same cover letter from when we vote on the bid. Any additional questions from the board? If not, do I hear a motion to approve council bill number 2026-18, an ordinance authorizing the mayor to enter into a contract with Christensen Construction for the fiscal year 2027 mill. So moved. Do I have a second? Second. Right.

Question. Well, my employer Christian Construction operates out of one of our locations. They are a big customer of my employer. I'm not in the sales process. Um, compensation is built by a big huge area with multiple multiple locations. So I don't know if this contract necessarily means that will financially benefit but I do that but they are a customer of ours and we also pay them royalties as well too. This is they're out of the Millersburg Corey which we operate and they work for us and buy from us. So

can I ask you you're not directly benefiting from this contract? Correct. No. So there's nothing directly but Okay. Okay. Go ahead. Legal opinion. Okay. You can vote. All right. I uh Alderman Turner I. Alman Beal I. And I vote I. Motion passes.

Council bill number 2026-19 an ordinance amending chapter 38 streets, sidewalks, and other public places. Stanford Board. Uh what you have before you this evening is a proposal from the park board to amend chapter 38 to add in some fees for special events occurring at the park. Um some of you will recall over the last two years we've added some regulations just to account for special events, but there was never a fee a fee structure associated with that. So last summer our summer intern worked with the park board to establish this fee structure. We've kind of had it sitting on the back burner um waiting for approval. So, we're bringing it forward for tonight for approval. Um, it will go into effect upon passage, but we do have some special events that would not be uh beholden to the fee structure until, you know, next year. We'll have a grace period associated with that. We did have some conversations today about some minor language tweaks that we may propose before the second read just to better clarify some of the items in here, but wanted to get this to the board as the as the park board's kind of been sitting on it for a little bit. We wanted to make sure uh we can continue to move forward with some of the items that they have been working on. Um there will be an ordinance after this one that deals with with business license as they relate to special events as well that kind of go hand in hand. But for this ordinance, it's chapter 38 and the associated fee structure for special events occurring at city park.

Question. Does this coincide with the upcoming resolution about uh fee schedules? That doesn't differ. Yeah. Different. Okay.

All right. Comments or questions from the board? So that I understand this the purpose like you have a group of 50 to 99 people. You're going to pay a $25 application fee, a $50 participant fee, and if you sell tickets to this event, you got to pay a dollar per ticket. That is what park board worked on. Correct. Yeah, I've got some mixed feelings about this. Um, I understand the park board does, you know, need to look for creative ways to make a little money. If I remember right, the way this is worded, we're only talking about a thousand. Did it say $1,000 or so in in the year? Uh my concern is that it the city really shouldn't be in a money making uh period. Uh, I think our duty is to try and bring in events which would help our local businesses, not discourage them.

As I read through this, it's a little bit complicated. You know, we've we've had some complaints in the past about bringing businesses into town and that we make it so complicated that they give up. I think we've uh tried to streamline part of that. I think that's getting better. I just I hesitate to create new ordinances that make it more difficult. What I would be in favor of is possibly increasing the uh uh amount that we charge possibly as a deposit, you know. uh for cleanup and damage. You know, for instance, you know, $250 or or more if that's and you know, it could be an uncashed check if if they clean up and there's no damage to get their check back.

So, some of the other options that the the park board had explored was just, you know, a flat application fee. And the concern that they had with just a flat fee is the scale of these events. You know, we have a few events throughout the year. Some of them are smaller. Some of them just want to rent all the shelters out and just have all the shelters for a big corporate event. And obviously, we have some larger events throughout the year. So, trying to make it equitable across all sizes of events, which is why the the tiered system was was considered. But, I mean, I think the parkour is opening to open to discussing better ways to structure it. I mean, that was again, you know, we had a summer intern that that just kind of researched some of the other cities around us and how they're addressing their fee structures and tried to incorporate something that that made sense at the time of those discussions. So, you know, I think again the park board is certainly open. Um certainly not to your point attempting to make money. We're we're currently, you know, losing money on on events when we have to go clean up or fix something or or assign staff out there to to to help out. So, I think that's what they're mainly concerned with, just making sure that we have revenue to offset staffing hours when they go out there. Um, they've recently added their part-time employee. We'd like that to not be a part-time employee forever. So, they're just constantly trying to diversify their revenue streams in any ways they can. So, they have another ordinance that'll be coming at a future point with uh with regards to field utilization. I think one thing we've seen over the last couple of years is just a very large increase in the desire to use our facilities and reserve our facilities and uh with that have come complaints that facilities may not be available when when other folks want to use them in other groups. Um, so they're looking at a nominal fee to help encourage folks to to not just make blanket reservations and and keep some of these facilities clogged up or or use them and uh not have them available for for others to use when when they should be able to use them as well. So that's something they're considering as well. But again, I think they're open to comment feedback

from the board and if we want to send something back to them, they're happy to rework something. Yeah, I don't think I'd be opposed to something like that, you know. field rental or something like that. But uh I I do think that, you know, a a little bit larger deposit would uh u dissuade people from just randomly coming in and reserving the park. You know, it's like I want the whole thing and y, you know, shuts everyone out. If they've got to at least write the check, even if it doesn't get cashed, you know, that's that's going to I think reduce that. Yeah,

a bit. I don't What do the others think about this? For a I know typical average for a 100 person event that lasts four hours, how what kind of man hours, women hours do we have in the whole process between you looking at the application, make sure it checks off, checking with our police chief. And as far as a parks person working there probably on a Saturday. Yeah. It's not there. I mean from an administrative perspective, you probably have no more than an hour or two for permit review, assuming it all comes in with everything we need. Um obviously

that assumes a smaller event. We get the large scale. We're coordinating with fire department or ambulance or anything like that where we have to check a few more boxes. That might have a little more administrative cost to it, but not much. Um, in terms of park staff, again, we've just hired that park employee. So, it's usually the streets employees that have gone down there to help. And again, just a couple hours there before or after if we need to move a dumpster down there or bring trash cans down or all trash out after the event. So, five or six hours probably. Yeah. And if you're looking at an allin30 $40 an hour cost for our staff, we're not really, like you said, I think we're losing money if we don't charge anything. So, so I don't think we are making money with these fees.

Again, the park board is more than happy to evaluate something different. You know, we made a lot of tweaks to this. What we don't want is we don't want to create a larger administrative burden to process these things because we don't we don't have a lot. Obviously, the facility reservations when they go to to take a look at that, that'll be a much larger administrative undertaking um when we start charging fees or if we evaluate charging fees for for using the ball fields and whatnot. Um, you know, we don't have very many special events right now, but we do get a lot of interest in folks wanting to use it, which was the whole purpose behind the special events policy uh in the first place to make sure we had some sort of policy on on hand. So, um, what's an example of a special event? What's that? Was an example like one of the special events we have?

Uh, we have a few corporate parties that occur out there that, you know, it could be 50 to 100 employees out there that that reserve it. We've got a large church group that uses it. We have Pridefest out there. Obviously, the city fall festival occurs out there. Some other like we've had when there's big track events there, the school wants to reserve a portion of the park and use it for things like that as well. What about like the Y, all their practices and stuff like that. So, that would be facility usage. We don't currently charge the Y for that right now. Okay.

That's what they're considering under the facility usage is making sure that there's a potential for some revenue recovery there. Anyone else thoughts, you got anything? Parkboard does meet next Monday. So, if there was a desire to kick back some comments, it would not take much. I

mean, I think the facility usage just makes more sense, right? Because like if if you base it on the number of participants, how are you like are we going to send a city employee out there with a clicker to say like, "Oh, yep. there's, you know, 51. So, we're in the 50 to 99 and then click it to 101. Okay. Like, so everybody's just gonna say that they have 50 people coming. And when you challenge that, it's like, oh, like, how do we know, right? So, I think facilities, it's like, okay, if you want to take up the space of one pavilion, that's an amount. Two pavilions, another amount. I think that makes more sense than strictly for participants. Yeah, you can do more. I mean, you could structure the base fee more like a single fee,

you know, regardless of how many people you got. Yeah. I mean, it'd be very easy to to kind of have a a sector map with options. Yeah, I like that idea better. I think like it just seems impossible to me to like figure out. Okay, you have the little turntables you talk about. like to walk in with cards. Now, vendor fees I can see maybe not being as especially if we're going to somehow I got questions how we

is it a trust factor that everyone there has a business license just like the flea the farmers market we just trust everyone does or does anybody

we pretty good job of of making sure that vendors have business license. Yeah, the vendor fee is the one I is probably the one that's questionable which may save you time Leslie from having to process but uh those having some fees there to recoup some city costs. That's a fairly typical standard operating procedure. Okay. Anyone else? Do we have any comments from the public? Sure. I will limit you to three minutes.

Heard I was prepared for that. Um, hi all. I'm Caitlyn, um, owner of the Dandelion Cafe, main organizer for Pridefest that Kyle mentioned. It's one of those, um, events that utilizes the park. Um, you guys have actually touched on a lot of the things that kind of made me go, "Ah, as an organizer for a large event in the park, um, I agree. The vendor fee pay structure is kind of something that really uh was was difficult for me to kind of swallow just simply because um they only accounted for up to seven vendors whereas we will end up having what you could potentially depending on how a vendor was defined in the wording. We could have up to like 40 41. This year we have um 42 different participants but that includes people like Art Smith who comes and does free mom and dad hugs, you know, churches. YMCA is there. So, there are a lot of people there who aren't selling things but are offering things for the community. Um, do they count as vendors or are they just community partners? So, that was something that I would uh was going to uh encourage um the board to consider as they looked at the language of it. Um Kyle kind of touched on the idea of some of those vague terms like vendor or uh other ones that kind of caught my eye were like what is ticketed? If there's a VIP area, is that is that a ticket? do we need to make sure that we're getting that to you guys? Um, and then also the concept of high foot traffic. You know, what is high foot traffic to one person versus another versus where in the park is the high foot traffic and that kind of thing. Um, uh, I know that the park has been somewhat free, obviously an application fee until now. Um, you guys kind of mentioned that idea of like being out there with a clicker. And so one of my concerns with the wording was like what is the plan for oversight of adherence to the public and to organizations that are utilizing it. Um, and then really my thing was I know this is just kind of the first reading. um and that the park board is going to take a look at it

again. But my encouragement was just that if those answers kind of aren't readily available, we're still trying to chew on those that we probably it would probably be beneficial for everyone. Um I know it would be beneficial for Pridefest uh for further revision and discussion prior to like a vote that would put in place completely. So um Pridefest always tries to be really transparent about what we've got and what we do. Uh we have ways in place that help us kind of keep track of how many people we uh bring in. Um Leslie and I have been in communication. We have about a thousand vendors and attendees uh in total. Um and we do that using uh colored bags. Um and so there's 200 of one color, 200 of color, 200 of another color. And then as we get to those different levels, we're able to look around and go, "Oh, we have at least 400 people here. Oh, we hit this color. We got 800 people." Um and so that helps us. It's not a turn style. So, it's not, you know, it's not completely accurate all the time. Um, but, you know, I just would encourage the park board and the city to to reflect on how uh how the fee structure is based so that for those larger groups, uh, it does kind of get exponential very quickly um, in terms of how it's currently worded. And uh we're just here to bring more um community to Ashland to bring people in and to provide resources for folks. So I as you said, you don't want it to be punitive. You don't want to discourage and we'll make it happen if we have to, but it would be really awesome if it could be a little bit more cohesive and considerate. So thank you guys. I appreciate your time.

Thank you very much. Okay. Any other discussion or comments? Bring this to a vote then. Do I have a motion? U I'd move to table consideration of council bill 2026-9. Do we have a second? All right. You have a time period to table it. Well, I think it'll be presented in a new ordinance form u based on our comments probably. Right. It'll come in as amendment, but if you want to set a date on it.

Um when's our we're doing 19th, right? It's the next one. Yeah, probably I would say at this point wait until June. Say June 2. Why don't just go 16th? No later than June 16th. Okay. We get it done. If we get some good comments before then, we'll bring it back up. But that at least gives parkour two meetings to noodle. Yep. I'll move to table it until June 16th. Second. Second. All right. Alvin Freeze. Hi. Alman Turner. Hi. Alman Be. Hi.

And I vote I tabled. We will go to council bill number 2026-20 an ordinance amending chapter 12 businesses occupations and professions staff report.

Um as mentioned on the last report this kind of goes somewhat handin-hand in 38 with the chapter 38 amendment. Um, historically, regardless of what event it is, whether it's farmers market, fall fest, pride fest, whatever, we we have a hard time getting vendors to understand that if you are a licensed business, that you do need an Ashlin business license, regardless of if you're operating one day or 365 days of the year. So, this is just minor clarification on that language to make sure that we can point in the code and says, "Yes, we understand that you're a temporary vendor, but you still need to pull a business license." business license are 15 bucks regardless of duration. We don't have a set fee that's different for anybody else unless they meet the exemption of being a nonprofit or a true farm to market uh vendor. They they are required to pull a business license and this just clarifies that language.

Is it a one time or is that an annual if they come back it's an annual renewal? Yeah. So u when we added our uh business licensing software a few years ago you'll get a renewal notification. And so if you are intending to come back, pick our food trucks that come back every year for certain events, they do get the reminder there to to renew. Is that a year from the time that they get it or is it like July? So if you got one in June, then you'd have to renew again in July.

We give him some grace. Give him some grace. And the definition of a business is not far farm to home and not nonprofit. So the guy who comes with the hoods wouldn't have to give license, but someone selling jewelry that they may would have to. Correct. Okay. Obviously with the advent of homebased business legislation a few years ago, that's an additional argument because your your bracelet vendor likes to argue that they're homebased business, but they're selling outside their homes. They're no longer own based business.

Okay. Any further discussion? If not, do I hear a motion to approve council bill number 2026-20 and an ordinance amending chapter 12, businesses, occupations, and professions? Anyone? I don't know why yall looking at me the last one. Yeah, I did the last one. I'm just reading it real quick.

Second. All right. Okay. Alderman Freeze. Hi. Alman Turner. I Alderman Beal. Hi. And I vote I. Okay. We'll move on to old business. Ordinance number 1554, an ordinance to change the zoning of Forest Park phase 3. This is second read of a resoning for Forest Park phase 3 to change it change it from R3 and light industrial to R1 single family residential.

Do we have any comments or questions from the board? I know the uh engineer and developer are both in the audience. Do we have any additional questions for him? I think we've covered it in past meetings, but uh any other questions? If not, do I have a motion to approve ordinance number 1554, an ordinance to change the zoning of Forest Park phase 3? Second. It's been moved and seconded. Alvin Freeze. Hi, Alman Turner.

I ali. And Alderman Lewis votes. I Ordinance number 1555, an ordinance authorizing the mayor to enter into a contract with Christensen Construction for the fiscal year 2027 mill and overlay. Staff report. This is second read approving the Christian Construction contractors. Okay. Any new questions asked? If not, do I hear a motion uh to approve ordinance number 1555, an ordinance authorizing the mayor to enter into contract with Christen Construction? So moved.

Do I have a second? Second. Alman Freeze. Hi. Alman Turner. Hi. Alen Be. Hi. and I'll list both eye ordinance number 1556 an ordinance authorizing the mayor to execute the contract with republic services to provide public services of collection and disposal of residential and commercial solid waste from the city of Ashlin Missouri uh this is second reading also

this is the second read the only thing that I will add that I didn't mention the first time around is with regards to the bulk site so obviously we've got the talking robot out there uh the intent will be that we will keep that past June 30 and we will change the message just advising that the site is closed and to not use the site and we'll keep that for a couple weeks and then it'll go by the wayside. Okay, very good. Is that even that's not addressing the ordinance itself though, is it? No, just a little tidbit info. Okay. Uh do I have a motion to approve ordinance number 1556, an ordinance authorizing the mayor to execute a contract with public services? So moved. Second freeze. Hi. Alman Turner. Hi.

Alman Beal. No. Alderman. That fails. It will fail. Hold on. I was going to have a little fun. Oh, I was going to say, Mr. Mayor, how am I recorded? I was trying to keep Kyle on his toes. I'm not parliamentarian. Yes. Okay. And Alder Lewis. Kyle's gone in a couple days. We got to give him a hard time one last time. Heart attack here. I don't need no trash. What y'all talking about? Start burning in your backyard. Yeah. You know what your address is?

All right. Moving on to new business. We have resolution number 2026-14. A resolution adopting the police policy manual. More members. So, we've got uh my understanding is I guess for the uh we've never had a we have a policy manual in place that we use internally obviously, but we've never had one that's been officially legitimized by the board of B. So, that's what we're bringing for you tonight. Um it's a it's a nice light read. I'm assuming everyone's been through all of it. Multiple times, excuse me. Multiple times.

Good. Good. Um what we do, we contract with a company called Lexipole that nationally recognized. They basically come up with a model uh policy for any number of of first responder organizations, police departments, fire departments, etc. And so I have been through their their model policy. They the neat thing about that is they keep up with legal updates. So when law changes, case law changes. Um it's also state and locality specific. So if Missouri makes changes to the statute that could affect our policy, I get notified and and we have a chance to update our policy. We have it built in there that basically I'm going to bring this to you once a year. Uh in the meantime, if something needs to be changed, I can change it between now and then uh during the year, but basically that that will be discretionary, right? There'll be changes that have to come up due to case law and legislative changes, things like that. and um the kind of amendments, changes I've made, I've tried to make it briefer where I could. We've obviously gotten rid of sections on air units and mounted units and marine units um because we just, you know, we don't have we don't have um separate units doing evidence, investigative units, etc. So, things like that have been trimmed out of it. Uh but uh to the very best of my knowledge, it is up to date with current best practices, case law, federal, local, state law. The other thing it does is it defers this is this manual has also been vetted by the city administrator, Shelley Martin, our HR person, and uh city attorney. And so um we defer to anywhere there's a specifically stated anywhere there's a conflict with the city employee manual. the city employee manual takes precedence or if there's a conflict with state law or federal law

that that obviously wins over our manual. So uh we are asking for approval of the policy manual and hopefully the the ideally of course the purpose to have this is to have give our police officers guidelines on how to do the right thing and and we tried to word it that way to give them room to use common sense and to do things right. And uh should we have an officer that's not doing things right, this will give us a guideline for correction, for progressive discipline, and more if it ever becomes necessary. Okay. Any comments or questions from the board?

I mean, I guess my only my only question is I guess a slight concern. A lot of times I've seen just in lawsuits, um, you know, like people will say, "Oh, well, look at this policy manual. You didn't follow it to the letter of the law or like the letter of the policy, so therefore it's a policy breach and we're going to use that to prove claims um against the department." So, do you think this would make it easier to open up some of our, you know, police officers to litigation risks if they don't, you know, 100% comply with the black letter of the policy? Well, my my number one, we've tried to that there's very very little in the way of shalls and shall nots, right? There's a whole lot of shoulds and should not, etc. Um because I can't there's no possible way for me to address every single thing that can come up, right? Something could come up that I haven't that hasn't been dreamed up that an officer might have to react to. And so, there's room for that built in there. My all of my experience and training everything I've ever I've been taught has been that we are in way more exposure if we don't have this right if we don't have good guidelines in place to guide people that's when we get in big trouble but absolutely that is something um that both police administration can use um if officers aren't behaving the way we want them to I have to have a policy there in place to to effectively use progressive ive discipline on them and um and now likewise the officers can use this against us also if we're not following you know if I'm not following my end of it because I have responsibilities in here also and so but my understanding based on everything I've been taught in the years I've been messing with this is that we're way better off with this than without it and for that very thing you're talking about yeah

and so you think this the policy as written gives you and your officers enough leeway to be able to perform the job in scenarios that we can't, you know, kind of come up with because I I just don't want to hamstring you guys and tie you. Believe me, I don't right and that's why one of the things I've put in here is um there's very very little in the way of I mean you you shall obey the law, right? But in terms of all that great because life's easy at the edges where it's black and white, right? That that's easy. uh where where life's tough in reality when it's in the middle when when we're dealing shades of gray and and so that is what I've tried to to do this it's it's both both the Lexifold people that we buy this from and my edits are in the deal of of you you um should do this and you should not do that and if you do you have to explain it right if if we there there is plenty of room in here to go to act outside the letter of the policy as long as you can justify it and that's You know, that's kind of the game. Um, I say the game, that's that's our whole business is being able to justify what we do. Articulable facts of why I put my hands on somebody, right? I've got to have our I'm absolutely authorized by the law, by you guys, to put my hands on people when it's justified and I can explain why. I have to have articulable facts. And so, we would have to have articulable facts to say a police officer is wrong. And he or she has to have articulable facts to say they're doing things right. And ultimately, as you know, ultimately somewhere down the line, a judge or a jury makes the final call when it all go if it all goes south.

So, I hope I answered your question in some way. Absolutely. My goal, like I'm 100% pro law enforcement, so I just want to make sure. Absolutely. I don't I want to make sure we're not hamstringing you guys or tying your hands in any way um to do your job effectively. No, I don't believe so. And that's why, like I say, I've been through every letter of this thing. I'm not going to promise you you're not going to don't quiz me. I'm sure you can stump me on 400 pages. But um I I read through the entire thing with that in mind, right? Number one, to guide us to do the right thing and to make sure that we're free to do the right thing and that and that my police officers I'd want them concentrating more on doing what's right than they are on what's in this manual.

Does that make sense? But that's really what we want is common sense and decency and and the good news right now is we we seem to have promises. So um at the end of the day hopefully this is a a benefit for all of us both the citizens the city government and the police officers. That's what we're hoping for. I say you know I trust the chief if he thinks it's what's best. We're pretty good at getting sued if you're not aware. So if you think uh things were the best. Now, nowhere in here doesn't say Chief Young promises we won't get sued, but Oh, I can guarantee you we probably will.

But, um, I think this, um, we're going to be held to a standard. It might as well be a standard that we have vetted and written. Okay. Anyone else? Point of clarification. Resolutions can be a voice. Is that correct? Correct. Okay. All right. Thank you, folks. Do I have a motion to approve resolution number 2026-14 resolution adopting the police policy man? Second. Second. All in favor? I

I no one opposed. Resolution passes. Resolution number 2026-15. resolution make resolution to make certain appointments to boards, commissions and positions within the city.

So annually we have some appointments that we have to do or some board and commission reappointments. Uh generally we pull all these out and put them on one singular resolution so we don't have to go through each one individually. So you have reappointment to the board of adjustment for Fred Clipple and James Branson. You have reappointment to the park and record board for Anna Feverert and Elizabeth Subchek subzac. Um, board of liaison appointments, Sam Turner, Park and Rec board, Steve Dean, Ashlin Betterment Coalition. Um, board liaison to planning and zoning commission, Darice Slinker and Rick Lewis. Uh, and then reappointment of Rick Lewis as mayor prom, Darl Sap as city clerk, Scott Young as police chief, Nathan Nicholas Lobberlaw for city attorney and city prosecutor. Okay. Any additional questions? Not. Do I have a motion to approve resolution 20 26-15? So, one second. I'm just trying to get to it.

Yeah. Scroll through 400 pages. I never throw them all. Do I have a motion? I make a motion to put myself. He called you, didn't he? No, he didn't call me. No. Okay.

Can I make the motion? Okay. I make the motion. I have a second. Second. All in favor? I oppose. I guess I'll say no. Okay. Uh, it'll pass with three. It's a resolution. It still passes. I just want to be for the record. Resolution number 2026-6 wasn't here. You could have you could have swapped it.

A resolution adopting the amended personnel manual. Um so much like the police policy manual u this is kind of an annual event for us where we bring forward a lot of our administrative policy documents for amendment and renewal. We try and do it once a year so we're not periodically messing with it throughout the year. So before you you have the the annual adjustment to the personnel policy manual. Basically we learn a little bit every year and we make some amendments. We have federal law changes or state law changes that come down that may uh necessitate change. So, we go through it and incorporate those changes. Um, over the last year, like one of the big things for us was rolling out not only our our merit-based um pay increases, but uh just our our overall uh performance review system. So, that was something that was added to the policy manual last year that we tested over the last year and and kind of fine tweaked a little bit there to to make sure it was working for us. So you have a list of of some of the changes. I do still need to go through before we post it on our internal sites uh to update the table of contents a little bit, but other than that uh what you have before you is in final form. Okay, any questions? If not, do I have a motion to approve resolution number 202616? Resolution adopting the amended personnel. So moved.

Do I have a second? Second. All in favor? I. All opposed. Resolution passes. Resolution number 2026-17 resolution adopting the amended city of Asheville, Missouri fee schedule policy manual.

So again, this is just an annual exercise that we do. Um, when I got here, we created quite a few different uh, manuals just to help daily life be a little easier for everybody. So, this is what you have before you. It's just a fee manual that accounts for all of the fee structures in code. Um, we will need to amend this before passage just to strike chapter 38 until we decide what we're doing with chapter 38, but other than that, this just accounts for all fees called for by code or needing to be clarified based on code. So, for example, our uh cost for doing a fingerprint card, that's doesn't live in code, but we we still have it in this policy manual so that everybody knows what that fee is.

This lives on the website. We give it to go out in the citizens handbook, too. At least lives on the website. We tell people we have it and then staff uses it as a quick reference. So, mainly for staff, but also a public facing document. Okay. Any questions? Do I hear a motion? So moved. I need an amendment on that to strike Oh, so section 38. I move to strike section 38 to amend the resolution to strike section 38. You can do it all as one motion too. Just approve and approve the resolution as amended. Perfect. Okay. And a second. Second.

All in favor? I I opposed. It passes. Resolution number 2026-8, resolution adopting the amended utility procedures manual in accordance with chapter 42 utilities and chapter 36 solid waste.

Okay. Um so like Kyle said, this is just an annual thing that we do. Um the major, you all see the memo of the different um totals that are on there. The major changes are going to be the sewer and trash rates. Um as you can see, the water is staying the same. Um and then the tra the sewer rates tear up just a little bit. So, um, those trash rates you all approved tonight, so those will go in effect June 1. Um, so if you have any other questions, no other questions. Can I have a motion to approve resolution number 2026-18 adopting the amended utility procedures manual in accordance with chapter 42? Seven

and second. All in favor? I

I resolution number 2026-9, a resolution authorizing the city administrator to execute supplemental agreement with number four with TWWM Incorporated relating to the TAP grant number 9901524. As mentioned at two meetings ago now I guess it's been when we discussed uh revisiting tap there is a small engineering fee that has already been incurred in terms of the labor to amend the plans for bid. That bid pack is sitting with mod right now for approval. I'm hopeful to get that bid out tomorrow if it gets final approval from MDOT. But as you see before you have a resolution for a supplemental agreement for $4,265.92. um to uh redo the uh the plan set to pull out the YMCA trail, make the necessary updates, and get that bid pack ready for publication.

Okay, questions. I have a motion to approve resolution number 2026-9 authorizing the city administrator to execute supplemental agreement number four with TWWM Incorporated relating to the tap grant. So second all in favor I oppose. Resolution passes. Resolution number 202620, a resolution to authorize the sale of miscellaneous scrap surplus items at public works.

Before we get to this resolution, can I make a motion that we stand in recess until 7:55 on the table? I just really have to use the restroom. We'll take a You have to say all those in favor. All those in favor? I quick break. Sam. Yep. Can we get smaller images for our packet at all? I don't get to see the packet. You don't? I only supply the photos. Okay. All right.

What do they look like? overly large. Oh, yeah. Oh, on screen. Let me get there. There we go. So, that's that that's the size of the of the

That's all right.

See like that the postage stamp, right? Yeah. No. No, that's a sizing issue. Like said, you know, that's that's how it goes over as the Yeah. So, you want us to see that and I put it in high res too. So, they're like Well, you're just trying to give us the best quality as possible. But since it's PDF, that doesn't matter that much. Yeah. Gives us a chance to make sure you see every piece of rust that's on those.

Almost got it. This goes back to how precious my time is in Christ coming up here pretty soon. You know the governor appointed. So hopefully for you after that. Okay, we are back in session. We're back to the resolution to authorize sale of miscellaneous scrap and surplus items.

Thank you again, board. Um again, seeking the authorization to sell or scrap a number of obsoleted and unused items that are on hand at public works. Uh this time around, we've got uh two unused salt spreaders. So, these came into our hands from the school district. Uh I presumably again before my time but presumably they were using them for uh snow and ice operations within their parking lots. Uh they were taken in some five six years ago as I understand they were never used. They didn't fit well in our trucks. We already had salt sprayers for our specific vehicles. Uh honestly at the time they should have taken them straight to the auction because they were in really good shape at the time. Probably could have got better money for them. But again at the time it was determined that maybe they could use them. They never did. Short story. So um these two spreaders are basically in disrepair. One is hydraulically powered and the hoses are cracked. Uh you can see in your pack your very large pictures in the packets. Uh the other one is engine driven with a 10 and a half horse engine standalone that is seized and cannot turn over. So, I mean, even if we only use these two salt spreaders, we'd have to put a bunch of money in investment that I would never do. Again, they're kind of the island of Misfit toys. Um, we also have a used uh truck bed, which was taken off a vehicle that we no longer have. It was just kind of an extra in case the truck gets wrecked. Well, that never happens. We have an 8 by19 foot truck bed, uh, flat bed. We also have a trailer and an axle with wheels that came into our hands be from a generator at the old city hall. That generator at the time was trailer mounted. Uh came off the generator. The generator sold with the old city hall. We still ended up with the trailer part

of that uh equation. No use for that. We also have in the packet a western Vplow that was damaged beyond serviceability. Uh, essentially plows have cutting edges underneath them. If both those cutting edges came off while the operator was using it and ground down the edge of plow to the point where we can't get cutting edges back on it. Um, and then also we have about every six months we've got a miscellaneous scrap metal pile. we always have of bent signs, bent hoes, stuff we pick off on the road and just random metal. We have to get authorization to sell or to scrap that as well. So, uh short-term financial impact, uh it's a net positive. We don't know how much. Again, we're going to sell these items if we can on Purple Wave government auction site. If they're unable to sell after a select amount of time, we're just going to bring that metal including whatever. These are all metal items. we'll just bring them for scrap and get what we can for them. Um there's no long-term impact and uh I recommend approving or selling or scrapping these items as list questions.

Okay. Can I have a motion to approve resolution number 2026-20 resolution to authorize the sale of miscellaneous scrap surplus items at public works. So move second. All in favor?

I Okay, resolution passes. Resolution number 202621, a resolution to authorize the purchase of a K Cabota utility vehicle and accessory equipment. Thank you, G. Acting mayor. So, Healthworks is requesting authorization to purchase a K Cabota utility vehicle for use by the parks maintenance tech newly hired position um from Farm Power and Lawn and Leisure for 43,74428. Uh this is a similar vehicle if you've seen running around from the school district. I don't know if they have one or two, but I see every day. Maybe it's just one similar vehicle, same make. This one is going to have a lot more options because we're going to ask a lot of it. It's across different departments. It's kind of a I'll go through those briefly if I can, those uh options on this vehicle. So, as reviewed in the bud budget workshop uh earlier this year, Ashlin Public Works has added a park time part-time parks position. This vehicle would serve as the primary vehicle for that employee rather than buying a pickup truck or anything. Uh this is what he's going to use as a truck while attending to parks and grounds maintenance uh while also being available for routine public works tasks in other departments besides just parks such as off-road easement maintenance and that's uh water and sewer and storm sewer um maintenance. A lot of our utilities, a lot of our infrastructure is not on the road. That's way off in the woods. It's in fields. Give an example. Last night, we buried a truck up to its axles. We've had like six inches of rain in the last month, and

that those fields are soft. And here we go trying to get a standard vehicle. It's you can do the math. It's not good. Um, so back to off-road maintenance of easements, uh, special events. I know Scott has already hit me up on this vehicle. He would like to use it for parades and traffic control. So again, it's kind of an all it's not just the parks. It's kind of an all all city, not just public works uh intended vehicle. Attached is a Sourcewell dealer quote. Sourcewell again just meaning that that's the cheapest government price we can get for this vehicle. That's why we don't have more than one quote because doesn't get cheaper than Sourcewell. That's why there is only one quote. So, attaches a source dealer code for a two seat ATV with a cab enclosure, dump bed, air conditioning, heat, a trailer hitch. Uh, it can tow about 1300 lb. A Vplow or snow plow. Now, this plow differs from a regular pickup truck plow because it's scaled down 6 foot width. We can actually bend it back to about four and a half so we can do sidewalks. pay intent for that. It's snow removal on the safe walk to school along the YMCA um sidewalk there and other areas that we can't get a truck plow on those uh the cab obviously for winter um and rain. Again, this is intended as a full-time vehicle. Um lost my place here. Snow removal. Also included is a 12vt bed mounted sprayer for defolization. This goes to the sewer department. They requested uh a defoliation sprayer for maintenance at the on their lift stations. Basically spraying spraying glyophate, you know, Roundup. Uh also along there's baboon on site wastewater treatment plant

and it's got road traffic safety packages uh for use for nighttime visibility and daytime off-road traffic use strobe lights uh high viz turn signals. The this vehicle would see wide use again through public works and the city at large. So the funding mechanism for this vehicle, it's funded from several different uh departments because of its use pattern. So that follows the parks department funding $22,500, the streets department, $7,500, the water department, $7,500, and sewer department $7,500. Um in your attachment, you'll see the pretty lengthy list of options. These, again, this, you tell from the price of this, it's not your farmer one with no doors. And this has upgraded hydraulics to run auxiliary hydraulics. The plow potentially we could put a a spinning brush on this for street cleaning. Um, it's got quick attach so we can get the plow on and off quickly. Um, the rest of it is largely safety for on street use. Um, So on a rear screen so we don't shatter the back if we put branches in it and slides forward and breaks the large rear view or rearward facing windshield safety again. So short-term impact for this purchase total across all departments is $43,74428. Uh it's estimated maintenance is about 150 bucks between oil changes and eventually tires whenever that becomes necessary. Uh recommended to purchase this vehicle. Um again, it's going to provide a lot of utility to across the city, not just

public works, but all departments. Is there any questions on this? Is there a uh is there a similar four-seater version of this

four-seater? Yeah, that that kicked us into another price bracket um because of its basically uh it would be larger, but what we're we initially wanted was a vehicle that could fit into the shed at City Park. A slightly longer vehicle we don't think we could get in there. Um we want to be able to keep it there. We may not necessarily keep it there fulltime, but being that it's it is primarily a parks vehicle, we want that ability for it to fit in that small garage. Also, the four-seater again added even more cost to this thing. It's going to get heavier, etc., etc. We decided against it is primarily a one or two person uh, you know, carrier. We're not going to carry crews around in this thing for the most part. So, it's available, but yeah. Worth noting my side by side has doors and keep cool and I mean I

we understand you're okay like I was just the typical farmer casting sh just jump in farmers would rather spend money on their side by side than pick up so I got a CEO of a company okay any other questions all right Do I hear a motion to approve resolution number 2026-21? Resolution to authorize the purchase of a Kabota utility vehicle and accessory equipment. So second all in favor I I oppose.

No. Okay. Resolution passes a lot cheaper. I would make a motion that the vote by W resolution 2026-15 passed be reconsidered. So move I made a motion. You can Oh, second. Sorry. You were giving Darla a heart attack right now. Okay. So that is I'm not for sure what just happened. I move to reconsider resolution 2026-15.

The appointments motion and seconded by Sam. Okay, it has been moved and seconded to reconsider resolution number 2026-15. Uh vote to approve it. Uh vote to reconsider reconsider. Okay, we will vote to reconsider the resolution. Uh, you need that. He moved. He seconded. You just roll. All in favor? I roll. Does it need to be roll call? I I

I. All oppose. No. The vote to reconsider. Yes. So, we're recons. I I now move that resolution number 2026-15 be amended under section 5 to replace Rick Lewis with Sam Turner as mayor pro 10. Have a sec. Second. Okay. Uh can you restate that motion? uh to amend the resolution under section 5 to me. Sam Turner v mayor prot.

All in favor? I all oppose and I'll recuse. So you have two for it. Is that a pass? No. I Oh, I didn't hear you. Yeah. Okay. Yeah, it passes. I now move that we approve resolution 2026-15 as amended. Second. Okay. All in favor? I.

All oppose. Resolution passes. Are you voting or passing on that? Uh, I resolution number 2026-22, a resolution authorizing the mayor to execute the interim management agreement with Interim Solutions LLC.

Um, so we didn't have quorum last meeting, but Mr. Mr. Hancock was present to uh meet with the board that was here and have some discussion around his uh his business model, talk a little bit about his employment history and the history of some of his uh gentlemen that work for him as potential interim options. Um Mike had some questions that were asked and we got some clarification on on those to incorporate into the contract. That was just mainly clarification on the fee structure to ensure that you're looking at uh 12,000 no more no less per month and that'll be the only fee outside of advertising which the city would just most likely pay that on our own and would not run that through interim solutions when it comes time to post an ad. So before you have a contract I did speak with Mr. Hancock Tuesday. Um, you know, there was some discussion about there's multiple people that could be the interim from his company. Uh, if you would like to do interviews of any of those folks, he's glad to bring them up here if we want to call a special or if we want to do it at the next May meeting. Obviously, we're kind of running out of some runway here. Um, if you don't have a desire to interview, if you just want to read through the resumes and and pick, it's it's really up to you. Obviously, there's probably some benefit to having these potential interim candidates meet staff. Mr. Hancock has had some discussions here with the mayor. Uh Shelley Darla, were you in that meeting? Were you? Okay. So, at least met with uh the mayor and Darla and Shelley when he was here previously. So, um we'll need some guidance on that. But for the purpose of this evening, we do have an agreement proposed for approval. Okay. Can I have a motion to approve resolution number 2026-22? Resolution authorizing the mayor to execute the interim management agreement

with interim solutions LLC. So movement second second. All in favor? I I

All opposed. The eyes have it. resolution to pass it to vote. Okay. On to report um mayor's report. Uh, as mayor pro tip, I have no report other than uh I did uh on the way home from school today uh I met uh Chief Young at the four-way stop and my uh grandson saw him and got really excited and said, "There's there's Chief Scott. Chief Scott." So my fingers crossed that 10 years from now when he's driving he still has that positive interaction with the police force. I only I bring this up that you know that positive interaction came from I believe his interaction with the police department at the YMCA a few weeks ago. And uh uh I commend the police force for having that positive uh approach to our public and keep it up.

Thank you. That's all I got. City administrator. Uh so again, under the interim contract, there's a few to pick from. There's a few that are available. I think Mr. Hancock himself said that he would be interested in available to do it. Otherwise, he has one or two other gentlemen. So, if there's a desire to have any type of formalized interview for that or a few of you want to be involved with that process, just give me some guidance, send Darice some guidance so we can get that ball rolling. Um, obviously, I think it's important to probably have some department heads uh involved in that process as well. But we want to get that kind of solidified over the next couple of days here if we can so we can uh uh get them in here over the next two weeks. Other than that, I'm going to steal some thunder from Kevin. Obviously, I I sent a report out that we had a pretty catastrophic uh sewer failure yesterday over in Setters Null. Uh we had 60 plus or minus homes over there that uh had an outage. Um we actually had some gentlemen down at the sewer plant. They noticed some PVC coming through uh the grit screen and were a little concerned and at the same time we also were aware of a backup. So, we were quickly able to mobilize, get that line cleared, get service somewhat band-aid fixed overnight so people could continue to flush their toilets. We were very fortunate. Uh, previously we've approved a contract with Vision Sewer to do some sewer slip lining. They were in town today working on another part of town for us under that contract and we were able to coordinate with them to pick them up, move them over to Setters Null and get them to uh grind out the obstruction and line that section of Maine. I know Kevin will go into greater detail, but um the sewer man in question was 25 feet deep. We would had to dig a 25 foot deep by who knows how wide by 100 ft long hole in somebody's backyard had it not been for vision who are being here and able to to immediately um produce a solution for us. So, it's not something we wanted to ignore or linger. Um I do have pictures that we can show you guys after the meeting if you have

interest and what that looks like. But that wrap-up uh is done. Um, we don't have any restoration over there really because we weren't needing to dig or tear out any fences. So, everything should be good to go over there and I'll I'll leave the rest to to Kevin as needed, but I think that is all I have for my report. Okay, city. I do not have anything for you tonight.

Thank you. Public works director. Uh, thank you once again. Uh the streets department has been doing some extensive tree trimming and brush clearing in the park. Still have more to go, but being the streets department, they rotated and out crack sealing and their 10 other jobs, but they're going to be packed into the park some more. They also removed four stumps that have been there a long time and bothering myself and others. uh the north bathrooms. So, as most of you probably know, there's have been repeatedly subjected to vandalism, we'll call it. Um the update on that is public works is has ordered a I would call a lowcost camera system. Uh as far as camera systems goes, the cost, the ongoing cost, most of that lies in the connectivity, right? The the fiber, the wireless, whatever it is. Uh we found a system that is basically on an island. Um so if there is an event, we were one of the first ones to be aware of it. We can go collect the DVR, snip the the footage we need, share it with PD, share it with school if necessary, and try to get some accountability back, right? Because what's been going on there is not sustainable clearly. So, we are making an effort to uh get some accountability there, but also at a price that isn't, you know, exorbitant. And uh I think we're going to be able to do that. We're going to start with the uh what we call the north bathrooms or the ballfield bathrooms, one closest to the schools. That system works out, probably going to expand that to the southern side as well. Ioni mitigation. Uh again, um inflow and infiltration of groundwater into the the waste water system. Um some mitigation

was done at Justin lift station. Just real quickly, uh if you're not familiar, a lot of our lift stations were built at grade. And what that means is when in a month again like this where you have a lot of ground water, soon as the droplets of water hit the ground, they start running. These lift stations are always in low areas. That's because gravity is your friend. But the problem is when they're built at grade, you got storm water just rolling right into it. It's it's an ongoing problem. So Justin lift station was one of the first ones we mitigated. Uh we have several more to go, but we're tracking that and we're getting it. Uh again with storm water, uh a lot of rains, we had numerous reports of localized flooding that were taken. Uh most of them were just involving leaves and you know plugging the storm catches. I know some residents were out there with shovels clearing them themselves. So, tip of the cap to those folks. Uh there was a few of them. We do have uh two storm system jobs that are beyond our capability. We're going to require quotes from contractors. One on in the backyard of Misty Lane and the other one is on the backyard of Loyalist. So, those are two larger uh storm projects we're going to have to get looked at this summer. Uh we met with our consulted engineer on site at the end of college at the park to determine what could be done to mitigate the storm water that passes through the city park. Uh we come up with some ideas on that and that's ongoing and the sanitary sewer department a pump that was uh approved by the board about a month ago at East Side List Station was replaced. We do have a sewer one or starter sewer position open still at this time at the sewer department. And uh I got a little show and tell going

back to what Kyle was speaking about. Uh the CIP project was approved by the board last winter. And what that entails is basically uh what I'm holding is a chunk of the liner which is used to uh basically line our uh vetri clay pipe with BCP pipe which is prevalent in the old parts of town ash basically all through this area uh the original part of town. Problem is with BCPs they have 10-ft joints. They're clay uh they're prone for root intrusion and iide. What this is is what you guys approved is a fabric liner that's impregnated with resin that once inserted into the line and blown up like a balloon if you can imagine. Um is then cured at 200 degrees for about an hour, hour and a half and becomes structural. So it's a pipe in a pipe. So first time this has been done in town. Um again that relates to uh mitigation. It's been around for a couple decades now, but it's first time it's it's hit Ashlin, and we definitely need it. And uh we're going to continue with that um mitigation in an effort to kind of complete our INI program, which is a kind of a 10-year step program to mitigate that. Um I think that's all I have. Any questions?

Loaded list. How long how old is that house? Uh, it's not really the house. It's the storm system. Um, I'd have to look, but I'm guessing about five or six. It's our so storm system.

Correct. It's part of our infrastructure. There's a storm water detention pond and a large I want to say a 40inch pipe that's running through there that is appears to have a dip and a disjointed pipe to the degree that there's a house a backyard in Loyalist that has two really prevalent sink holes that are developing on the along along the fence line and clearly there's there's soil going into our storm system and creating a sinkhole a problem for the resident And so, um, I'm not sure what the fix is there yet, but, uh, we're going to have to look it out for sure.

So, it's probably somehow the the dirt or gravel underneath it sank potentially. It basically poor compaction or disjointed pipe to the point where the socket and bell didn't meet together and then soil's washing into it. Um, not sure where the fixer is yet, but yeah, these definitely are a new structure. And do you have any videos of anything of the of the park storm water that goes through there? I do. I was hoping they would share that with Yeah, right now, of course, but yeah, it' be great. Okay, sure. I think so. We have a water supervisor's report. Uh, in your packet, Jeff is preoccupied this evening.

Okay. Nothing major there. Um, I will commend the water guys that helped out with the sewer main break. They've been out there helping off and on. Very good. Uh, board alderman, do you have anything? Uh, just one thing. Um, since the board of adjustment doesn't meet very often and sometimes just not knowing what the resolution was from the previous. I know. Can we post minutes but say in the background not approved? Yeah, we'll just stamp them draft and post.

Yeah, that'd be great. I know that one took a while. The last one with the uh driveway going on the back took a while for it to meet and sometimes the park board goes a couple months without meeting as well too. So I know PNZ seems to be pretty regular meeting and so forth. So u yeah that's it. Okay. All Turner, uh, we've kind of discussed this before the meeting, but there on King Fisher, you were looking into our different options there. Care to elaborate kind of

uh, so uh, complaints were generated, uh, to PD and Public Works about, uh, either taxual or perceived speeding on King Fisher, I believe. I don't want to speak with Scott, but I don't think uh I think some research was done and there were no record of any uh offenses, but that doesn't mean it's not happening. Obviously, uh I don't do my speeding when there's a cop on the street. I do all my speeding when they're not around. So, I did that. So, there's a we looked at doing a traffic study uh for a stop sign originally, and let me condense this because there's a there's a long discussion here. the traffic the so I sent it out to two local traffic engineers they both told me one just was honest enough to sell me car blanch like there's no way I'm going to improve his stops on here that just the metrics aren't there I'm like okay I appreciate that so we have options in house that we can do uh one of them is uh it's called traffic calming and there's a couple different methods of traffic calming one is is basically uh at the intersection we put in delineators and what that does is the theory goes is that if you narrow down the road width, you slow people down. Doesn't necessarily happen to happen that way, but it's almost a psychological effect. Like when you're on I70 and the no the road narrows, right? You just kind of want to slow down. Uh that would be done with delineers. Delineers are the tubular post. Um they're not cones, but they're delineators. They'd be white because they'd be in the center lane. Uh collection of those on each side of the intersection. That's that would be a method of traffic calming. Another method of traffic calming is a speed bump. Speed bumps you got to be careful with. And um there's there's a there's an entire methodology to that too and a standard for speed bumps. You also have to put a sign to tell you that there's a speed bump. Typically a speed bump is

approached at 15 miles an hour. Residential streets are 25 miles an hour there. I have to do a little bit more research on that because I have to set if we if the board so excuses is for me to proceed with a speed bump that speed bump can't be right in front of driveway and it can't be at an intersection. So imagine your motorcycle taking a turn and you're making a deflective turn and now you're going a speed bump. So that's possibility. Um the other other mitigation methods would be a radar sign. Um, there's pros and cons to all these things, right? Radar signed, $5 to $6,000. They're solar powered, they're hardwired, depending on the different options. Uh, I've I've even heard of people speeding up so they can get the high score. So, that's there's there's positives, there's negatives. Just a radar again, speed sign have to be solar depending on the options. The other options are, you know, they they come up and down. that the looms go up uh during the day, they go down at night. Some of them report data. I don't think we need that, but it's an option. So, um I I based on the recommendations of the board or I could offer my recommendations. Uh there's a number of options. A stop sign is clearly not going to be one of those. This the traffic warrant for that is a non-starter based on the road conditions, traffic counts, or whatnot on that road. But again, not worth it. So, stop sign's not an option. So, there's a number of different methods. If the board so chooses, you could give me direction and I could offer alternatives, but I kind of ran through them very quickly. Um, but we have methods. Uh, I didn't go over the downside of the jillion years. They're going to get hit. They're just going to get hit. Reference case in point on route Y at break time. MODOT came to me and said, "Can we take these out because

we can't keep up with them being knocked over?" And I know that's a fact because I went over on Monday. Usually every Monday I circle through there and I picked the ones up that have been knocked off. So the the cost of putting in the traffic caling delineators only about 300 bucks, but that's never ending. I'll have to go out there and the same thing. One other caveat about that area. There's construction that's going to happen to the south that's going to bring in Amron trailers, construction trailers, a trailer, if you're not real careful, and most people aren't, they just tow the trailer, they're going to knock the heck out of these things. So, there's an ongoing maintenance there with traffic hauling method that involves billing acres. So, we have a number of options. I know I threw a lot of stuff out there, but uh I'm looking for the board for direction as to um or maybe we can have a more in-depth discussion on this. I don't I could literally go an hour on this on this one intersection. I

think that's necessary. Yeah. Okay. So, question. Yes, sir. Speed tables, I know, are much more expensive and I know Colombia's shifted more to speed tables and speed bumps and I'm assuming speed bumps are kind of a pain in the butt for snow removal as well, right? So, we used to have some over red tail, red wing, red whatever, whatever that is. Red tail, red bling. And those were just those were temporary ones that were attached. They weren't asphalt or anything. And I know those kept on getting tore up and so forth. They do. They do. Just like the ones behind Sam's Club. Yeah, exactly.

What's uh I mean, I guess what is your opinion as of right now? Which which direction would you go? Uh, if I had to make a decision or I had to put in a method, I would probably go with the solar powered radar sign. Again, there's cost there. Uh, the long-term cost is not a lot. The lithium ion battery probably go a couple years. That's not a high dollar thing. Um, that would be my choice just because of the area it's in and because of the traffic and the nature of the traffic and the construction that's still yet to come. anything else is really going to get beat up. That's the lowest footprint. Uh, and there's no guarantees with any of these things, right? Um, I could give you like the speed bumps, for instance. You got people who will come over to the curb, so they only hit the speed bump on the left tire, not the right. So, now the poor homeowner who's got the speed bump near them is they're bouncing off the curb and doing weird. So, I would get in all the causing this. If I had to make a choice, I'd go with the radar sign. There is some significant upfront cost on that. So, 56,000.

What are your thoughts on the stop sign?

Well, I just go off the what the studies have said that they're not terribly old. You know, the the powers that be that give us money to do roads and stuff don't like them between the federal and the state. And also this this study show, I think I shared one on the post that people will slow down and then they'll speed up really quickly as they leave and they won't even come to a complete stop in the situation. I bet if you watch the people on Liberty, you got uh I forget the name of one that's been in for a while. Was that like Joshua or what's the first one? You got the one in Middleton and stop. What's the next stop sign up?

The three-way So, John, yeah, I mean those, you know, does it really slow people down too much? The one on Liberty South, that was actually kind of for that one because that because of that hill that you can't really see. Um, and I hope that's gotten things better since they got put in. I don't know. I haven't heard much about that, but So, yeah. I don't know. I don't think there's a win-win choice, unfortunately. Chief, what's your opinion? We'd love to see you out there more. Let's uh let's place this on the next agenda for an actual discussion item instead of going on for an hour about it. Um because

if it's a stop sign, you'll have to take action on it. If it's a five to $6,000 sign, radar sign, you'll have to take action on it. The other ones are nominal costs. We can go do those tomorrow. But if there's, you know, discussion or decision to go either one of those directions, we're going to need board action regardless, which we're not taking tonight. So, same with approval of an engineering contract. If we if we do the stop sign, we'll still want to do the warrant just for the sake of doing it. So, um I'm fine with that. I just want to make sure that city staff's aware. I'm sure you guys are, but there's a lot of kids in this town that are running around. Last thing we want is someone be struck because we didn't make an action to try to slow down traffic.

Okay. Be uh following in the vein of Alderman Turner's uh report, I've gotten another constituent. Um I think this is the third time I've mentioned it in my reports over the last um year or so, but Oak Street between Broadway and Tandy. Um, I'm getting more complaints as the weather warms up of people speeding through there to get back to um like Woody's and Mary Jane's place and kind of that area. So, they're kind of running through there um pretty quick. I guess probably running that stop sign at the bottom of the hill if I had to guess. And yeah, I also got hit by somebody just the other day coming flying going north. Yeah,

you would think the the the narrowing down like you talked about, it gets narrow, it should in theory slow people down, but seem like they come fast from the south instead of the other way.

I think they come out of the gas station and then just kind of tap the brakes at the bottom of the hill and shoot it back up. Like they they don't really stop at that stop sign. And one of my constituents lives right there and he's calls me regularly. So, we can take a look at ways to improve that for him. Um, and the other citizen, you know, I think if I'm getting complaints this regularly from him, it's probably a issue for other folks, too. I know there are some of his neighbors that have kids that ride their bike around in there because I've walked through the neighborhood before and seen kids out there playing and riding their bikes. So, that's all I have. Okay. Uh, general comments by the public. I believe we have at least one here. Come to the podium. Please state your name and address. Jim Ashotti 503 Eagle Lake. Thanks for the opportunity to speak before you. Like to take you down memory lane. I believe it was 2014. George Campbell and myself were sitting up there. Mayor X was well he was the mayor and just a few months prior to us getting in our position. Mayor X conduct conducted what I called the purge. There was infighting among you alderman. There were there was graft happening. three to $600 a a month being stolen in groceries and gas by uh employees of the city of Ashlin. And uh Mayor X investigated and gathered facts and in a short time, maybe two months or

so, convinced a lot of bad actors to resign or quit. two two board members, city manager, city attorney, chief of police. Go guys. Anybody remember that? Yeah. Um, Mayor X's investigation found one council member had a serious criminal past and had or was working under an alias. and he had a history of go joining small town city administrations so he can get his name in hopes he could get his name on signature authority for the city's finances. Mayor X saved and helped this city duck a huge bullet at that guy. And uh Mayor X laid out his investigation results before this guy and he said, "You are to resign immediately and if I ever see you near Ashlin politics again, this all goes public." That man is still a resident of this town, but he's not in politics. You can thank Mayor X for that. on to happier things. Under Mayor X's leadership, here are some of the things we accomplished in four years. Uh extending the city limits up to the airport and uh and all the houses that we needed to do that, the properties, and then that big industrial area where Amazon is, hey, that's all ours. George Campbell lived on Angel Lane and he knew these people. He was part of them and he convinced them and we got it done. Colia

could have had that. And uh Mayor X, he whined and dined and he went after Larry Potterfield. and Larry Potterfield constructed Cartwright Industrial Center because one one of the reasons he considered that was Colombia had screwed him over on some sewer issues up in the Midway area where his his businesses are. And uh we said, "Yeah, we're not going to do that." And uh he liked what he heard. He liked who he met and he invested greatly. That was solidly in Mayor X's pocket. He he did that. Okay. Um he passed he helped get going and passing a $5 million bond to get the solid waste treatment facility. Sorry about this. Uh constructed and a new sewer line all the way from the airport to that facility. We were we heard that the airport was maxed out on what they could pump into their lagoon. Colombia had no way in hell of getting sewage to their treatment facility. So we jumped on that. And when they expand, which they have greatly since then, they're paying us. I believe that we've got their business for waste uh treatment. Long-term thinking. Uh he worked with the Baptist home and and investigated their their history and come to find out the package that the BA Baptist home

proposed to this city is not good for this city. Would not have been good for our some businesses. And Mayor Rex sniffed that out and he got that out of the contract and he got them to pay for their sewer connection. you know where they're at. Well, our lines on the east side of 63, they paid to go under 63 and make that connection. Um, worked with the YMCA the way we were the the the council that uh approved the fiveyear $50,000 a year payment to the Y. if the city came up with enough memberships, and we did, and we paid that five-year fee, then we have an outstanding YMCA. George Campbell was a huge proponent of that. I was personally against it. I was wrong, but Mayor X took us took us there. Prior to becoming mayor, he had a lucrative contract with the city to provide computer services and IT support. When he became mayor, he voluntarily ended that contract so there'd be no improprieties, which means for the I think three terms that he was mayor, he did so at great financial loss. I know Mayor X is not a perfect human being, but I have serious respect for what he did for this community. And I'm confident, and I was back then, that the vast majority of Ashen residents have no idea what he did for

this community because he didn't get out in the media and brag about his doings. If you haven't figured out who I'm talking to, it's Mayor Jean Roar. That guy that has the terrible haircut. You know, we always said, "Dude, he also did several years on the PNZ board before he was mayor." Okay. Why am I here? I would like you guys to consider honoring his commitment and his contribution and his sacrifice to this community. And it was significant that purge. I don't know if you guys know this, but we were the laughingtock in within the media in at the time, I believe, the five state region. and and he got all that resolved and all the other things he did and I only hit the high points. Okay. What what I'd like you to do is consider honoring what he did. How do we do that? Maybe naming the sewer facility after him, Gene Roar treatment facility or something like that. Something for your consideration. I appreciate your time. Thank you very much. Okay. No one else. Uh we will vote to go into close session.

Do I have a motion? I move that we go into close session 2.2 chapter 6 10.021 1021 section 1 legal action process of action or litigation involving governmental bodies and any confidential and privileged communications between publicly governmental body or its representatives and its attorneys and section 10 610.21 subsection 3 hiring and firing disciplining promoting of particular employees. Second. Okay. Roll call. Roll call. Alman Freeze. I turner. All right. On Bill on the other Close session.

Okay, we are back back in. We have no report of latching at this time. I move that we journ second. All in favor?