Historic and Architectural Preservation Board - Regular Meeting

Alright. Thank you very much. We'll go ahead and call the meeting to order. This is the Historic and Architectural Preservation Board, 02/12/2026. It's 9AM, so we'll get started. How about roll call attendance, please?

Chair Beebe.

Here.

Ms. Trammell. Present. Ms. Moore. Here. Mr. Steckerede.

Here.

Mr. Watkins.

Here.

Mr. Green.

Here.

And Mr. Barrack. Here.

Well thank you. We'd like to welcome Helen Moore. She's our new member for today. She's very, very been involved with the Architectural Review Board and now the Historic Preservation Board and Architectural Review Board. So we're really glad to have you. So I just wanted to say that. Before you have a set of minutes from January 8 meeting, please review those. I'm sure you've had time to look at those. If there's any corrections or additions, please let us know. Otherwise the chair will accept a motion.

I'll move to accept the minutes.

Do we have a second?

I'll second.

All second. All in right. Favor?

Aye.

Opposed? All right, motioned meeting. Minutes of the eighth are approved. All right, we'll go ahead and open the public hearing.

Chair just for the record we're next to audience participation but I do not have anyone signed up

to Thank you very much. No one signed up to speak? Alright. We'll go ahead and start. This is seeking a applicant is seeking a certificate of architectural compliance for a new carport in the historic Venice Architectural Control District.

This is PLAR26-twelve at 326 Pedro Street. Our staff member is Nicole Trembley and applicant is Charlotte Milcher and Toujer Smith, revocable trust. I'll go ahead and read this memorandum. The advertisement of public hearing to seek certificate of architectural compliance for a new carport in the historic architectural Venice Control District, PLA-twelve on February 12. This is to certify the public hearing for this petition was appropriately advertised on 01/24/2026, as required by the City Of Venice Land Development Code.

Proof of publication is on file in the Planning and Zoning Office. All right.

Speaker cards, anyone who wishes to speak particular needs to sign a speaker card. Mr. Lewis could query the board please.

Yes sir. Does anyone on this board here today have had any ex parte communication that they need to disclose about this application? Sir, could you please turn on your microphone.

Yes,

my name is Greg Watkins and Tugor in Charlotte, the applicants for today's hearing are my next door neighbors one house away. We had a brief conversation about a carport that he is applying for.

Okay. Based on that conversation, would you still be able to be fair and impartial in reviewing this application here today?

Yes I would.

Okay. Please let the record reflect that the ex parte communication has been noted and that the board member has said that he could still be fair and impartial in this application. The other question is, does anybody have any conflicts of interest that need to be disclosed? Okay. Please let the record reflect that there's been no indicated conflicts of interest.

All right. Thank you very much. All right. Ms. Britney, Britney, I was going say Nicole.

Yes. Good morning. Britney Smith for the record planner, City of Venice. So this is Nicole's project. Nicole is on leave. So I'm going to do the presentation for her.

Thanks. Sorry, I didn't look over there and see.

You're good, you're good. So first I just want to say welcome to Board Member Moore. It's a pleasure to have you.

Okay. So

we're here today to talk about PLAR 20 six-ten for 326 Pedro Street with the owner Charlotte Melcher and Tugar Smith revocable trust. The request is for a CAC for a new carport in the historic district. The application was received on 01/08/2026. This is the aerial overview of the project. Here are some photos of the current building.

The first one here you'll notice is of the garage specifically. The overhang that you see here would be being removed and the carport would be being proposed to be installed in that location. And then you see a couple of the other photos here giving a little bit more perspective against the neighboring properties. Here are some historic photos of the property. So this is what I have, the best display that I have of the carport that would be being proposed to be installed.

I'd ask if you have any more technical questions on what this looks like that you save those for the applicant. As far as Venice historic precedent compliance, there are a few types of changes that are proposed. The Venice historic precedent primarily is concerning the roof materials. Relevant sections are listed below. I can look at primary materials, the required materials, looking at the permitted visible roofing materials such as clay and terracotta which are on some of the other buildings on this property, the required roofing colors and the required material profiles.

HAPB should review each of these sections as well as other sections that the board may deem relevant for the proposal. There's only one decision criteria, section seven point eight point one point C for certificates of architectural compliance. New structures and changes to structures in the historic district that require CAC shall incorporate the design characteristics of the BHP style. With consideration of this item and the requirements of the section, staff believes there is sufficient information on the record for HAPI to take action on the subject petition. Are there any questions for me at this time?

Yes one. On the applicant is a shed being added as part of

the

development for this as well?

The shed is not something that would be in front of you today, it's specifically the carport. This is what you can see from the street.

But part of this development including the carport will be a shed as well?

No.

Okay, so it's existing on the, it was a little confusing whether it was being added as part of this development or if it were existing on the applicant's side plan. I can, we can ask them. Okay. Thank you. Any

other comments or questions? Thanks Brittany, appreciate it. Okay, if the applicant would like to make a presentation at this point, please come forward and sign the speaker card. Thank you. Good morning.

Good morning. Could you just state your name for the record and? Tugger Smith. Tugger Smith?

Yes.

And are you the owner Yes. Okay, great. Good to have you here. Typically what we would want to hear is from an applicant is what they intend to do. We don't have much information other than what Ms. Smith just gave us. If you could explain your project and we've

hired Mr. Kraut construction company, Eric Kraut is the and we've signed an agreement with them to do that and they've we've had the survey done and they're in the process of drawing up the specs that would they would obviously, they would follow the present style. There's carport oh, not a carport, excuse me, a porch cover going into the breezeway and it would carport would have the same design like like it's on the house now with the same roofing material.

Okay.

This board very much requires drawings of a structure.

Yes, right.

And in order for us to make a determination or have a discussion, we really need to see those. Did you happen to bring those with you today or?

They have not been completed yet as far as the actual drawings you submit to the city. Okay. I We have the sketch that that you already seen. That's the only

Could you pull that back up, the sketch? Looking at it from the front street, that first picture on the left that we saw, which showed just the two garage doors. Right. On the garage. Basically the carport is just coming straight out covering those two garage doors 24 by 24 approximately and it doesn't go into the setback and driveway is already there.

Basically it is going to be two post and carport same materials for roofing and as on the same if he does put up, there you go, thank you very much. The gable end there will be the same materials on the house, same colors on the house. And the garage doors, you're just looking through the dark post right there, that's all there is. That and the roof, that's all there is to this application right there. I agree we should have a whole set of plan, but it's pretty simplistic. Also

there's cement already. We're not adding any driveway cement or so on. It's already there.

I

have the copy of the new survey if that would, I didn't think about it.

The survey?

Yes, that was just done.

I mean I do think the survey isn't exactly what we need. What the Board and I don't know if you were understanding this, your contractor is probably the one who would put the application in for you because it's kind of there's more to it than just building it. In order to have an application that we can review, we do need a few things that I'm not seeing here to make up. Now it's a simple structure, I totally understand that. But we require a site plan that shows where it fits and how big it is, the size of it.

And there's a number of items that will go into those final drawings that you referred to. At this we also need details, what type of roofing materials, those type of things that would match the existing character. This is a 1926 house. So it's in the historic district. So it's very stringent on the type of roofing material that it matched as much as possible at this That type of thing.

Design calls for it to match the entrance to the present breezeway that's there now. As far as, excuse me, it would not have, not gonna be a ceiling, it would be a vaulted inside just like little entrance is. So it would match very well. Right. Yeah, I understand and he just didn't have time to get the drawing done yet.

And I do understand that. Yes, I understand. Yes,

no problem.

It's difficult sometimes to make these meetings with everything you need. But I would there's also details about how the edge of the dimension of the overhangs, the treatment of the columns from what I'm seeing here are just the wood post. But you may treat it differently or just paint it. I'm not sure what the plan is. But I think from the Chair's point of view, I don't think we have enough information, detail enough to actually just comment on it.

What I do think is we also you've made the trouble to come here. We're all here. So we have a process. It's like a pre application process, which we would comment on it to give you a good idea of what we're looking for. I think those are the comments that I think might be helpful to you now. And we could potentially continue this meeting to the next one where we have time to have the drawings and do that. So any Board member have any comments at this point on the sketch that we have? We have the one elevation that might help this applicant. He

has a list, the contractor has a list of everything that's going in there. But we visually have to see this. The only other thing that I have, I don't know about the 6x6 post, how that would fit in with the architectural part of the building, the structure of the building. I would think something else other than wood two wood posts. And also you're taking off the front of the garage the way it is and to have just a gable front, how the soffits are and everything else on that is very important from looking from the street.

You have to give us a visual appearance of what it looks like from

understand this is in the back portion of the house but it is visible from the street. Yes, it's

the garage part. The garage is detached from the house. Right. So from the road, it's just going to change the slope that's there now to a gable end and the roofing would match.

If you could have your architect contractor sketch out the elevations in detail from overhead what it looks like with the dimensions from the side what it looks like with dimensions, front and all the details, the little details like the little crow's feet that you might be putting on to add historic notes to your project. All of those really need to be presented to us so that we can say, yes, that's what we're looking for, add this or subtract that and that would be helpful for us to approve the project.

And it will really be beneficial to you as you move forward those drawings that we're talking about to be approved, those the planning department has those and they make sure that it ends up being similar to what we approved. So they have to have the documents to do that. So but is there any there was a little vent on the gable, is that just to ventilate the or just for decoration because there's multiple ways could do that.

Yes. Initial drawing, we don't know whether that would be required or not because but there is a similar little bit on the present house it would match. I mean that was the point of it to make it look like the house now that has vent on it. There wouldn't be a ceiling under the carport itself so that probably is not necessary. Right. But if it makes it look better

than But that would I think you're on the right track in trying to match the elements and details of the house because that's what, I mean ideally this would look like seamless that it was always there. But we would need to know more information about it. Anyway, are there any other comments

for the application? Yes, have a few questions. So you're relatively new owners and thank you for buying the historic structure and maintaining it. I know it's that's you should be commended for that. There's always There's something you do do on Yes.

In the city. So the garage now, the carriage house, normally back in the day that wasn't used for cars, but it's constrained definitely for car use today. Is there possibility that instead of adding a carport, you could modify the storage so that I see you're adding a shed in the back, that's probably used for storage, maybe rethink and use that for storage whereas the cars could actually be parked in the carriage house and then this would not even be needed. I mean this would just be like if you were a question I would ask. Is this really needed?

We

can get one car in now. The passenger side cannot obviously get out because there's about that much space between wall and the other side I can get out barely, but we have about that much room. So that's the problem. It's my wife is not real keen on trying get Are car

you full time residents three sixty five

Not days a at this point. We are over six months period So of

normally you know in the summers really hot, sun beats down, cars get really There is a lot of development, your house is right there. So even in the worst case scenario as the sun comes across in the summertime, it's directly overhead and we'll be a few hours where it would be hot and uncomfortable in the car. So shading the car would see some benefit in the summertime. But being a part time resident and keeping it covered during the wintertime where the sun's low on on necessary might come you might rethink that to yourself. I think it gets pretty hot in here

from November and then in the spring again so. Okay.

Yeah, I still Architecturally, carports weren't historic at all. They didn't exist back in the nineteen twenty's in Yeah. The founding of the city. Understandably, you know, this is a tight lot and that would be an amenity that some owners may want. I would say that architecturally a gable end probably not the best choice there to minimize the effect of

the I mean there's we chose, we also have a drawing of just extending the present canopy that comes out now, it comes out about three feet from the garage. It's possible for that to just go straight on out then from the road, there would be very little difference.

Yeah that little eyebrow roof like if you were to use a

flat roof that

could just extend That that

was that's one of the drawings we That

would make like a shed roof coming straight out.

Yeah I mean not again this isn't precedent. We never had these so we're trying to from my standpoint, I'm trying to minimize the visual effect so that the garage still stands as it was. Yes it's been altered, the 2nd Floor has but been it's still as it is now much more of a benefit to the street view than tacking on a car port to keep the cars covered.

Our neighbor to the west has a similar coming off straight like that. The car port was just that. I don't have any problem with that either. Was just that was My point is the only way to get the gable

is wrong.

Thought the

gable looks better but coming out this way would be just fine too. That's not a, if that's what the council thinks that makes it look more like original, I don't have any problem with that.

We're not seeing it unfortunately. Yes. You know the comparison between the two but might Well, the

actual from the road there wouldn't be a lot of different from the I actually have a sketch of I just I didn't think about introducing it, but if you wanna

Yeah. I mean, this is your pre application, so I would show everything that you have.

If you can put it on there.

We see it. Thank you.

Yeah. Thank you. Actually

that's not bad for someone that's not trained.

Pretty good. Kudos.

Well

certainly this sloped roof is more less obtrusive, you know, as far as from the street than the gable. The gable is pretty strong. And I noticed in your drawings, and this is a small detail, but it's important eventually, that roof went right up to the window trim and you would never be able to do that. You would never be able to let the roof hit the windows. You'd have to flash it to keep it from leaking and all that thing. Those are all details and these are more of a concept sketch anyway. We can look past that for sure.

With your contractor team you might talk about doing a flat roof and just doing the eyebrow on the front.

On the front.

That roof profile sloping back isn't so steep. Right.

It would seem similar. Think it's more appropriate. And you could

have the flat roof slope so it drains to an internal gutter on the side so that it's all hidden nicely. That might be an option that would minimize the visual effect of it.

Any other comments for the applicant today?

20 by 20 is really a large carpool. That's two cars very deep, yeah. Well, it's Well, we see the site plan where how far it comes out. That's

This is not something that we do very often, a carport. So you have to consider everything. Could

we ask you to come back next month and with a complete detailed sketch of We'd

have the drawings next month, hang on.

And then we could continue the meeting until then.

Sounds good. Yes, we just we would need in the application it's clear drawings we need. But I think that gives you a little guidance about it. The columns themselves, I think you need to consider them. Treat them that they look like the rest of the house whether they're stucco or wood whatever how you wanna do that. But they're going to be in the way too. You're pulling them in so you're gonna back out past them. Yeah. You definitely don't want to hit them.

Yes. I would say like a minimal precast column that would hide a wood. What you're showing looks like it's gonna be a wood column that you would see that really is not what would be preferred to be seen from the street.

A block column would probably work better. Yes,

if you wanted to use the Or precast. Was very shallow low dimensional precast column to cover that completely.

Okay. Any other comments? No? All right. Well, thank you very much. And I appreciate you coming in and hopefully we helped you.

Yes. Give you some guidance. Give you

some guidance for the next time. We

will need a motion to continue to the next And again, since this has been properly noticed, all we need is the motion to give a date, time and place certain to the next month which so I believe Amanda it's March 12 at 9AM Council Chambers?

Yes that's correct.

Isn't this a pre application where he's just getting advice at this No.

This was seeking the this was seeking the the actual CAC.

Oh yeah. Okay. Alright.

Alright the chair will accept a motion for

And then chair before you do the motion I just have to put on the record that is no audience participation.

Thank you. Yeah. No audience participation. No additional staff comments today about this? Okay.

Well, I'll close the public hearing.

No, we're not closing public hearing. We're continuing on

this one. Okay. Thank you. We want to continue this to the next meeting with a date certain of March 12. And the applicant will bring back revised drawings we

see. So

moved. All right. That how that works? Ms.

Moore moves. Second.

Do we have a

second, John? Second.

All in favor? Aye. Opposed? All right. This then has continued to March 12. Thank you very much. All right. Going on to new business. We have another pre application, 408 Venetia Parkway. It's a pre application.

And if the applicant is here ready to present, please come forward. State your name to be recognized. Over to you. Good morning. How are you? Good. How are you? Good.

I'm not sure do you open with any comments or do we start?

If you just could state your name

and Yes, to introduce ourselves, I'm Matt Marovich. I'm a General contractor, licensed CGC 1540163. This is Bill Feckley, project manager. My business is Alaire Homes, KC Key. Pretty familiar with Venice area, Venice High School grad, go Indians.

And we've got a project here that it involves multiple buildings. All of the buildings that are shown here, they're either there is some form of existing building on the site. So I'm not sure if there's I think when we did this too, there is an application, we're basically looking for some preliminary guidance on what our next step is going to be as we finalize the plans. So this is a preliminary plan that's in front of you. I know we did submit plans. I don't know if I brought a hard copy with me, but we did submit something that I'm not sure you have in front of you or not.

Can you put it up

on the overhead? What's your plans look like please? Oh,

it's there, okay.

Did I miss it? Perfect.

Okay, perfect. Thank you.

Okay.

So this is a sketch of the main house, the main building. On the right section, the client, Mr. And Mrs. Deutsch are looking for an extension of the living space. There are some features on the home.

If anything on the property, we feel there are some features that are not indicative of what you would have seen in the early 1900s. So we are planning on removing some of that. There's some aluminum shutters and overhangs over some of the windows that probably weren't there from the beginning. So we plan on removing that. We actually want to keep as much of the integrity as possible, if anything make the property feel more like it would have when it was built originally.

We've gone as far as our architect, this is actually this is a hand drawn elevation from the architect, felt that even the drawing should reflect something that would be.

Do you have a present picture of the house?

Did we provide one, I'm not sure.

To see what the difference is, exactly where we started and where you're going to?

No, I'm Is sorry, we did

it just on the left?

Correct, it is. So this line here and everything to the left is existing. Is the existing house?

Yes. Correct. Okay. I'm familiar with this house.

Okay.

I used to live next door.

Did you really? Okay. So you know well.

Know this house, yes. I do understand what you're saying about updating it to be able to be utilized in 2026.

Yes. I mean currently there is some shrubbery in the front that hides in an air conditioning system. Obviously, that's not something that we would like to keep there. We would like to change that and conceal any modern comfort living features like air conditioning should be more concealed than put in front of a historical home. At least they put bushes around it I guess, but we'd like to do something better than that.

So this is an overview. So I think it was, is it John? It John's decking. To answer your question of the additions, this overhead view, there's a small addition on the back left corner and that's going to help connect this with a breeze way to what is the existing garage. And then on the right side here, it's just extending this kind of they're using it as a TV room, but it's a study.

So that's where this area right here.

So the existing walls of in your plan, they're staying and you're just taking and off the shed putting up a gable end, I guess, is that a gable end? Yes,

is. You're

extending that out?

Yes. The existing roof and I don't know if all of that is partially existing, but it does it has a gable line with a Dutch hip on it now on that right side. So the idea is to continue that same appearance. So it wouldn't look any different, not from the side elevation.

So on your sketch here, you're saying new windows, what it's showing in the concept is different than the original windows?

It's just replace like for like sizing, they just want impact windows.

Well, like there's a picture window in the center portion on the where the house extends out, not showing any break lines on the sketch that should be there, but that extends out from the house and that bank of three mold windows has a picture window and then two casements on either side on the original. That's not matching. If it's like for like that should just to give you some, that should make sure to capture that in the drawing.

Which one do you do? Yeah, right here.

There, that's correct. In the rendering.

Oh, the rendering just doesn't have the lines of

the Right, I see. Yeah, they drew the center window as active instead of picture, right?

But it doesn't appear like a bay where it

Yes, pulls the drawing is missing the lines where it's coming out from the house.

Right. Okay, I see that.

So the shutters, normally shutters historically were active if they were used, meaning they covered up the windows completely for safety from storms back in the day. Now there are these active shutters?

I would expect not, but we would want them size so they would at least appear that way that they would cover the window even though we really wouldn't want that. I think it'd be safer now and with our common knowledge of storms better to have impact windows and have a shutter that's secured against the wall, but at least would have the size appropriately that it would appear the potential to be functional.

Yes. I mean normally shutters weren't included in the original 1926 context. This being one of

the

early estate homes. Sure. We want to try and keep it as close to what the original was when it's renovated personally. So you might want to rethink I that a

think having I mean the hardware is all available now to make them operable shutters. It's desirable to have impact windows, which do break. They just don't leak. It's desirable to have those shutters in the event of a storm, someone caretaker would close those and protect those impact windows. So it's not a waste of effort and money. It's also more historic, the hardware. So it may be something you consider making them operable shutters.

Sure. It's not

that out of the realm, but it does functional. Yes. That level of detail of an actual shutter that operates the hinging, it just it's nineteen twenty six, it's nineteen thirty. It's very much telling that this was preserved and extended of that historic instead of the typical shutter that's just decorative.

I mean personally I love that idea.

Yeah. And I think the owners probably were that

connecting point right between the architect and

the It's a very defining detail of this house. So, but anyway.

Mark, for you architects, would it be to continue the awning that's over the one window in front to continue that on down the side? Or is that just overdoing it a little bit?

Yeah. These were very simple houses. Okay. I really like what you said about removing the aluminum soffits and things that are of other eras and replacing them with more historic materials and methods. So that I think that's very good for this house. And I know this particular property has multiple outbuildings. Yes. It has an orchid house, it has guest house garage, there's a lot to it. Are any of those structures to be renovated with this project?

Yes. Okay. Yes, all of them.

All of them, okay.

All right. They do want they don't want to modify over modify the main house. So it would be difficult, which we agreed to keep the historical integrity of the home and add on all the other spaces that they would like. So what they're essentially asking to do is take the existing garage, we found it's best, it's probably going to be best just to tear it down and rebuild to include all of the different rooms that they would want now including a art studio. So there's an art cabana that would be behind the home and that's this next building.

So there is an existing garage there and there's more to it than just a garage. It's garage and there's a laundry, kitchenette, a bonus room, a workshop. There's a lot more to it that's actually behind the same building but attached to the existing garage. It's just not it also is really close to if you remember Mark, it's really close to the property line that existing garages. This would So be a whole new building and it would be within current setbacks, within current building code, but the idea would be for it to look as much like the original home as possible.

Which if we're looking at the site plan, just to be clear.

Yes, I'm sorry, I've got one thing up on the screen.

No, yes, just so that everyone knows.

Yes, this building here.

Right.

And they do connect, so this building and the main house connect with a roof and walkway right here. So in the if we were to switch to the elevation, the sketch that I have here of this building, This is really not a gable end, it's in front of the door that connects to the main house. So you'd have to picture this as if you were standing at the main house and it was connecting point. So from the sides it would just appear as a hip.

So this is a completely new structure?

Yes.

And we're looking at the really the east elevation? Correct.

So you can see you would be able to see the left portion of this building if you were coming down the driveway. So from a straight shot of the driveway, you would see a little bit of it because that's because that would be where the existing garage is now. It is hard to see the wall finish is all a a like scallop hand trialed stucco that exists and we would recreate that. Tough to duplicate, but

you guys can do it.

We can. We've got a I've got a couple of different crews that could do that. We actually have with a little bit of background, my childhood, even though I graduated from Venice was from Michigan City area, Michigan City Indiana. And my father did historical restorations, Victorian homes and things up around Lake Michigan. So there's strong background and growing up around that, I grew up a carpenter and so this is a project like this is really right in our wheelhouse that we haven't had much opportunity to do down here in Florida, but pretty exciting that we had one come across our desk.

Okay. And And again, these obviously, whatever you did on the which on the shutters would probably carry throughout the project?

100%. We want the whole property to feel that everything is we want continuity throughout the entire property. So nothing would be stand out separately as, oh, that was clearly done later or that's definitely not the idea. So whatever we would do on the main house like the active shutters, we would carry that on throughout the rest of the property.

Okay. General question because there's a lot of window replacements here. To go to impact products, there's lots of options. Historically, are now options where you can do custom windows that manufacturer window. Have you thought about what you might use on those? Most likely,

this will be an Anderson or Colby product that will have a composite exterior, which will still have different color options and then the interior will be wood.

Mark, are these windows like the ones top right and so on where you have the six panes, is that a that you can't open those, can you? Are they awning windows or they're not?

I don't know whether he's proposing awning or case moving.

How you would?

Yes, could do it either way. So most likely those would be two units. Yes, you'd open them. Hold together and the bottom portion could either be a single hung, double hung or casement, most likely a casement. And then typically the transoms we make fixed just because it's hard to reach and make them and actually make them out. No one likes to use the extensions to crank out an awning window even though it is certainly an option, right? There's even powered awning windows, but unfortunately they don't self lock. So that causes a little bit of a challenge to use them here.

Our window regulations, it's usually a two:one ratio. Those 2nd Floor windows where you're banking together, that's they seem a little large by feel to that ratio.

What's the two:one ratio? I'm sorry, I'm not familiar.

That the window would be proportional to height.

I see, okay. So no more than twice the height

of There's the some variance, but you look probably three, four to one on the specific windows for the 2nd Floor.

Being multiunit, would that help mitigate that instead of doing it as one unit? Because obviously I understand the idea is that technology is different now to make a larger window, But if it's multiple units, would that not mitigate the concern or no?

I mean it's a historic house in a historic context. So we're trying from a precedent standpoint, keep the median consistent across the area.

I do like the variation that you have here because it's very is unique. So you didn't do that on all the windows, some of them are just

Probably won't see much of it

No, on the probably not.

Mean I don't think to my recollection there are any window openings larger than what have existed then. I mean I lived in a historical home in Chicago from it was built in 1918 and definitely had windows. It was to the point where the glass gave the appearance of river glass because it was still all original glass. I don't have the same storms as we do here. But those are still large windows pretty typical. Not always typical. You're not

putting in something, you're making all these decisions how it relates the historic house specifically matters and how it relates to the context of the neighborhood which this is in matters. So that's just

Sure. No, just getting that we're intending to use any windows that the product itself that window would be larger than what could have been made then?

Yes, just think about that proportion as you move forward with the design.

Yes, we should bring the other. The third building that you have. Sure.

This is just the floor plan, which you're I assume you're probably not overly concerned with what the floor plan is of the building. So this is Building 3, which if we want to go to the site plan real quick, that would be this building over here. So for perspective, you have the driveway here, walkway to the main house. This is the building that we were just looking at. It was the garage at the end of the driveway.

And there's a walking path over to this is the existing guest house, the building that we're looking at now. We are looking at altering window openings, so the upper floor and lower floor matches and we're adding on the covered porch. This building, the existing building has windows with metal shutters, the kind of old domed plantation shutter over the windows. So the plan is to remove those to add the fixed roof over the porch area. We believe it's something that would be common from its time.

I believe this building, I don't believe this building, I don't know the exact age on this one. I believe it's 1948, I believe, is when this building was originally built.

So you're just simply matching the same size window from the Ground Floor up?

Correct.

Okay.

Yes, think there are small windows that are up above now. It is two separate kind of set to be two separate spaces. The upstairs and the downstairs is not connected, right?

And just in general, are you planning on reroofing the entire project?

Think it's probably the best intention. They used a concrete tile there now. My preference would be a clay tile. So still barrel, but a clay barrel tile, I think that has a more natural look and feel to it. Right.

So that would be our preference, would be to redo everything. We would most likely need to redo this building anyways because we wouldn't want the new lower roof to mismatch the existing upper roof. The garage is going to be new, so to try to leave the main house and then which is also going to have two small additions to match would be really impossible. I don't think for the size and scope of this project to try to save the whatever it is, fifteen, twenty square of existing tile on the main house probably isn't worth it to keep the integrity of the project.

Mean that tile, they recently replaced it, correct?

They did. They did.

I think within the last few years. So you might be able to match it.

Yes, you should be able to match it. Clay tiles certainly would be the preference but that would be a significant duplicating material that just got put on. It might be consideration for budget. But maybe budgets are limited.

Project of this scope the intention seems to be clear that you're bringing up all old structures to comply and to be historic as much as possible. And also the new, to do that, the roof is the one material that continues throughout the project and the windows. Fenestration and the roofing are the two elements that have the biggest impact. Obviously, the color of the paint. So yes, I commend you for doing it that way rather than piecing it as much as possible.

It may be able to be saved, but some of them. I mean if it's not as

if it wouldn't not be a sticking point for you console then we could leave it open as an option to the client. Although our preference of course would be to replace everything and keep it clay tile throughout. I think

the color is the most important thing there. But probably would not be interest board would rather not see an alternate material on this historic structure, which we have done in the past, but probably wouldn't want to do that on this one. No standing seat.

It was not even a thought.

Or metal look alike clay tile.

Right. Replacement building for the garage, that's three stories in the context of the neighborhood that's not standard. Is a third story by square footage really needed by the owners?

So the third story is only used for to keep the staircase enclosed. So I don't know that's something we could probably discuss with the client. They really want that space just to be the roof. They want access to the flat deck above the 2nd Floor is what they're looking for.

I see.

Can you share that floor plan? Sure. To that building please? Please?

Sure. So this kind of this is the side view, so rear elevation. That's what they're looking to have access to. So you see from the side that it is a small section that is the upper floor. And for context as well, the main house has an eight foot four inch ceiling.

I don't know how they did eight foot four, but we are planning on matching that same eight foot four here for the 1st Floor and then for the rear portion of the 2nd Floor. The front portion of the 2nd Floor, this is the art studio and to help hide the height of the covered stair that goes to the 3rd Floor, that ceiling is higher. We kept it at eight foot four to the outside of the vault and then the vault increases in height. And that helps so that there's not a bunch of blank wall space for So that third overall the structure is not as tall as if you were to build a new three story structure now, you'd probably be in the 35 foot six inches, 35 foot eight inches range. We're not there.

So it's over this roof, which I think helps significantly. Right. Because we're keeping the each floor shorter. And when I give that number, mean above grade. Here you can see NAB is higher, but that's because our where our existing grade is at. The building is not that

tall.

A lot of thought has gone into this already at this point. Yes.

I wish everybody did this.

Right. Does that mean Mr. Barrick, did that answer the question or at least show give Yes,

you have a better heights on the elevation, so is that you're keeping it down as better preferable, but

I completely understand the concern. You would not want to see 10 foot ceilings and some new structure, you're walking from a main house that's eight foot four, it wouldn't make sense. So I know a lot it's probably a sticking point for some people of why they want to build new versus buying existing homes that they don't like low ceilings. But in this case, we just feel strongly that that does help the integrity of being in a historical home and property. And the only area that, that would change again would be the vaulted ceiling in the art studio, which we felt that a vaulted ceiling was one way that they did gain height in a conventionally framed system as well.

Conventionally framed vault, I think that's I'm not sure what else we could do to keep that art studio as much of a historical feel as possible.

No. What about the Orchid House? Is that anything doing that

in that one? Yes. So let's get to that. So there's not a lot there now. So what they had is that's this little building here.

We do not plan on touching that building itself. Right now, one is not finalized yet, but what they're asking us for, and this was kind of the curveball the client threw us in the last meeting, but it I understand why they want it. They want a new garage structure next landscaped drive and this would be the new garage. And there is I wish I had the side elevation of the side of the house here, there's an outdoor space and the outdoor space has some original brick and it's probably some sort of cedar that's been probably 13 coats of paint on it. But we're going to match that look actually to the garage.

So if you're standing in this courtyard, the side of the garage, you want to be able to even tell it was a garage, it would look the same as the main house. Now again, not finalized photos, right, so we will have elevations that represent all of this. But at the moment we do not have that. But we're going to use the same brick look. Everything will look the same on the garage as the main house.

Yes. I recall some of the brick in a long time but I know that it

was there. It's still in good shape.

It's in good shape. It looks good. It is. It is. And that side entrance off, is that Salerno or?

Yes, it is.

Yes. That gate exists in the wall which is probably the best place to do a garage on the site because it's accessible.

I mean this is the park is right across the street, right? Right. The main house, I mean really I think that they walk the neighborhood and they walk the park a lot. So it makes sense that the main house and main structures are in the main entrance is really just the thought of a walking path and then to move the driveway path over to Salerno. So it's not even in the main purview of the front elevation of the home.

I know that a lot of that garage I think will be hidden. There is a wall, don't think your any passerbys will even see a garage door or anything. The only thing they would see is if you're at the main house from the courtyard, you would see the side elevation of the garage and that will match the main house brick for brick if you will.

So after this meeting, what do you anticipate that your schedule is for this? Or maybe you don't know.

Well, we're just putting that We'd like to start, let me say by June. So we're looking for a construction start date in June. The architect is going to need probably six to eight weeks to complete construction drawings from what they have now, which there are certainly more here with the floor plans. There's a full three d Revit that's been built for the project. Unfortunately, in Revit, you cannot add all the details that you would to make it look historical. So it wouldn't make sense to show you that. It would just look like some contemporary block home and that's not at all would not be a proper representation.

Got that. I commend you for what you did for renderings, two d renderings within this case were very helpful. And understanding what the level of detail that will be going into this house. So all right. Do you have anything else for us as far as that go? I do not

believe so right now. The only other thing we were looking for is just any other comments or input that we should make and take into account as we move forward to a final set of drawings, construction drawings.

Any other Board member have anything for this applicant that we could help them with? That maybe something they need to consider or it looks pretty When well thought

will they return? Probably May.

I would guess the next meeting is a month from now. So would think you would want to do that.

Right, we probably so I was going to ask that. It's once a month, correct? So we'd probably so March I would have to imagine would not be possible. They wouldn't have everything ready yet, but perhaps April.

And since again since we haven't advertised yet, we'll still need to do the application process and then advertise for a hearing.

So yes. So you have to get with planning department and just make sure you don't even have time to advertise get before the meeting.

How much time is there that we need to advertise?

I don't know. I think we at least two weeks I believe, but Okay.

Oh wait. Fifteen days. Fifteen

days. So it's calendar days.

That the city takes care of the advertisement, we just need to have paperwork and everything in for that fifteen days, is that correct? Yes.

We might have to have the planning department confirm that. You'll want to do that.

They'll also work with you in the application process.

Sure. Sure. What we want to make sure is that you have in this case, if you're going start in June, you want to make sure that your application is complete. And so look at the application required drawings and just make sure that you've touched all those samples and things like that. So details, site plans, everything that's listed there. But you're going to have that, so it's just a matter of compiling for It's this not a full set of drawings.

And the approval process from you all for whether it's April meeting or May meeting, if there's a vote and everything is good, is there a time of processing from the store console or no? Is it pretty immediate No,

it goes back to the planning department and it's approved that day.

Okay. So it's not No different than going through zoning department and be

issued a CAC, a certificate of architectural compliance. Then you go into permitting, you submit your drawings. So perfect. All right. Well, you very much for presenting and take taking this step. Think I hope it was valuable to you. Do you have any questions for us that you're concerned about or anything else? Anything that

I think we've covered everything from our point of view.

Okay, great.

I just had one more comment. That's site plan, the overall site plan. You could really see the art studio, how big it is compared to the original house. I don't know how much flexibility in locating that house but tucking it so it's less that large building compared to the original is minimal. I'd have

to look at footprint. The footprint of the because the main house is really not that large of a footprint ironically. There's only going to be two bedrooms in it and that's all that's there now. The garage building footprint wise I believe is very similar. Now it actually sticks out further from the house. So will actually be shifted I believe somewhere between four to six feet more behind the house. So it is going to be more hidden now than what it or it will be more hidden when it's done than what it is now.

To comply with current setbacks they will have to shift compared to where the current now. But I'm saying you might want to even push it more to the north so that that map the large largeness does not diminish the original house

possibly. Yes. And that's actually happening, it's not updated on here but in the last conversation with the architect it is going be shifted. I think it's somewhere four to six feet additional from what you're seeing

here. Okay.

So there's not a lot of it that will be I'd have to look at the plan. Don't know that he has that dimensioned out yet. Right now let's say it's a two car garage, almost really about a car and a half that's visible from the street. Maybe eight feet, maybe a car's width is what would be visible in the new building. So it would be much less.

Yes, just having the architect compare that and how from a front view how much it overlaps in the view because within the park you'll still see it. Oh sure. That's the concern is that it gets minimized because it's so much larger as a consideration.

Okay, very good. Any other comments? All right. Well thank you for your presentation. I appreciate it. It's going to be great. This house deserves everything you can do to it.

It really does. So So property is very deserving of it.

I just love the whole approach is to do it, not the minimum but way better than that. So that's very much what we are looking for as a board and appreciate your efforts and your architects' efforts on that. Thank you. Thank you. Thank you.

All right. So

now at this you. Thank of to

you.

Division of Historical Resources.

Thank you so

much I've for having been very patient.

Yes, so I'm Tyler Smith. I'm the certified local government coordinator at the Florida Division of Historical Resources and I have my masters in historic preservation from the University of Florida. So it is a pleasure to be here today and to tell you guys a little bit about the CLG program and what it means for your community. You guys are a certified local government so we are very grateful for your participation and it was a pleasure to hear you guys review your CACs earlier. You guys are doing a great job and are looking for the right things.

So it is a pleasure to be here. So being a certified local government, so the goal of the CLG program is preservation through partnership. We're connecting local, state, and federal governments in a preservation partnership for the identification, evaluation, and protection of historic properties. And we do that through your historic preservation ordinance. And the CLG program is administered by the National Park Service and the State Historic Preservation Office which is me here today.

So the authority is delegated down and CLG communities are recognized by the federal and state agencies as having a special expertise in historic preservation. And what's really important to note is that the local government in historic preservation has all the power and as you move further up the chain you actually have less power. So you guys are you know the teeth, they're really the teeth in the system and you guys are really out here enforcing historic preservation at the local level. So for the CLG duties and responsibilities, this especially applies to Harry our CLG coordinator. Educating the public is something that's really important.

Identifying and designating historic resources and that can be either through your local ordinance, through local designations or through the national register. Maintaining a local database of historic resources compatible with the Florida master site file, and this is typically done through surveys. An annual report summarizing the previous year which Harry handles that's submitted. It's for October 1 through September 30 of the prior year and that's due November 1. And it states basically all your meeting minutes and if you had any ordinance changes and also any new historic designations are also included in that report.

So for CLG benefits what we offer is technical assistance which is me being here today. And we also have board trainings, virtual and regional trainings, and priority support with reviews. We have our CLG webinar trainings which happen every other month and we have one coming up Thursday, February 26 at thirty and we invite our historic preservation board members to attend that. And we have various topics that kind of get into the nitty gritty of historic preservation. And we also have as I kind of mentioned priority support with reviews.

If there's anything you guys are unsure of as a historic preservation board you can run it through our office and we'll give you support with understanding the SOI standards or what's permissible or not permissible for historic structures. For funding, CLGs are eligible for match waivers for our small matching grants and that's something that's really important and beneficial for when you're updating your comprehensive plan or you're doing a historic preservation survey of your community. You guys are eligible for basically free money from our office up to $50,000 a year per match cycle and I'll get into that more later in the presentation. But a viable community historic preservation has proven economic, environmental and social benefits so it's really important to have that system in place which you guys already do. And for compliance purposes it's really important to note that CLGs have a seat at the table allowing their voice to be heard in any federal or state review projects.

So you guys are getting notification of projects in advance, well in advance, and you're able to let these federal or state agencies know if you think certain impacts to historic structure should be mitigated. And it gives equal status to local designations as National Register listings. So for compliance purposes local designations are treated as equal to National Register designations. So that's something that's really important to note as well if you have any big projects coming with federal dollars. So for historic preservation economic benefits, the most recent data we have was from a comprehensive 2010 study, but in this study it said the impact of historic preservation in Florida alone contributes to $4,200,000,000 annually.

And of course this number has grown just with inflation and the general rising cost. And in 2010, a 123,000 jobs were generated through historic preservation. The Federal Historic Preservation Tax Incentive Program provides a 20% income tax for rehabilitated historic income producing properties that are listed or eligible for listing on a national register. And this contributes to $120,000,000 in tax credit investments per year and that's in the state alone. And some localities have a ten year property tax exemption for rehabilitated historic structures and if Venice doesn't have that in place I do strongly recommend it.

But this generates $13,000,000,000 for rehabilitation of historic properties and this allows you to have a ten year exemption on those improvements for city taxes. So we also have the Main Street program which provides over $3,000,000,000 in private investment. It has today a public investment of over $3,800,000,000 in net jobs for just the Main Street program is 36,000 jobs. Net businesses just over 11,000 and just over 1,700,000 volunteer hours. And the main street program is a great partnership and Venice does have a main street so that's a great partnership to kind of get the word out for historic preservation to business owners and to revitalize your main street.

And just in general, cultural heritage tourism, our state attracts more than a 130,000,000 visitors per year and at least over 65% of those visitors take part in at least one cultural activity. So that's something that's super important to note is that all these heritage tourists really want to get into the local historic nature of our communities. So that's something that's a really great selling point. So just in general one of the main things that we like to say is that reading your ordinance is something that's super important to know how that local designation process works and what criteria are outlined for evaluating changes to historic properties and knowing the SOI standards is something that's super important. And also your local design guidelines referencing those and any motions that you're making is something that's super important as well.

And what processes outlined to deal with cases of demolition by neglect throughout communities in the state. Some of them have to deal with demolition by neglect a lot more than probably Venice does. But it's something to really keep in mind how you can take some of those cases to code enforcement and try to get them to comply so you don't end up having demolished these historic structures. And what are the consequences for non compliance? Know sending it to code enforcement and what that looks like and what provisions are available for enforcing these decisions as well.

So something we really recommend is knowing your historic resources inventory. And you guys do a great job of having that on your website and showing what structures are locally designated. So just knowing them and also sharing that history of these locally designated properties, that's something that's super important for the community to know and you guys are doing a great job. It's one of our better communities in the state for showing what local designation process is and some of the histories associated with the properties that are designated locally. So knowing your historic resources inventory, you want to know your historic designations and visit them if possible.

You wanna ideally walk and get a feel of that community and the historic character of the district. Familiar yourself with any National Register listed properties in your community and you know local designation and the National Register national registered designation are two separate things. So that's something to keep in mind and identify what areas have been surveyed and those that have not. Kind of coming up with that plan on what areas you should be surveying in the future and applying for grants to do so? And are there any neighborhoods or properties that have a related history to underrepresented communities?

And are there particular property types that have not been surveyed such as industrial, agricultural or just cultural landscapes in general. So keeping that in mind when you're thinking about areas to survey in the future. So for the value of surveys, historical resource surveys and the resulting data and inventories can be used to identify properties that contribute to the community's character, identify areas whose study may provide information about the community's past. It might establish priorities for conservation, restoration, and rehabilitation. And then it provides financial and legal tools to protect and enhance historical resources.

And it provides planners with a database for which to monitor and channel new development. And that's something that's super important is to have that data available to planners and for you as a historic preservation board so you can see the changes that might have occurred to a historic structure throughout time. And you want to increase awareness of the need for preservation efforts throughout your community and the value of having a survey is that really helps kind of get the word and the history out there. And you want to enable the local government and federal agencies to meet their planning and review responsibilities and that's something that's why surveys are so important is so we have that data available when any big projects are coming to your community. And for a historic preservation board we recommend that you keep learning and that can be attending, you know, the webinars or services throughout the Florida Division of Historical Resources or throughout our other partners such as the National Alliance of Preservation Commission.

And that's the FORM conference and that will be happening this year and it will be in Minnesota. That's something that's super important to kind of know about your historic preservation and to keep training and learning. And then the National Trust for Historic Preservation, they offer a variety of webinars and services as well to train on historic preservation. And of course our Florida Division of Historical Resources as I mentioned. And the Florida Trust is also a great, they have a great resource.

They have training webinars that happen during the lunch hour. So that's something to keep in mind as well. And then we also have the Association for Preservation Technology and that's something that's super important for technological advancements in the field of historic preservation. So for educating the public, as I kinda mentioned you guys do a great job at listing your historic designations to the public and the history associated with them. But you have the Venice train depot which was listed on the National Register of Historic Places in 1989.

But it was locally listed in 2003. So making distinction is something that's super important and you guys are doing that which I really commend you on that because they are two separate processes. The National Register doesn't have restrictions to properties, but the local register does. So that's why you wanna be making that distinction. And you also have the Eagle Point Cabin Number 2 which is the contributing structure in the Eagle Point National Register Historic District and that was listed in 1991.

But it was recently added to the local register of historic places in 2023 allowing for protections to be imposed on this structure. So as I kinda mentioned, you have the local versus the national register. The local designation, it's regulatory. It's based on your ordinance, and what's really important to note is that you do have some local flexibility when interpreting eligibility and that's something you don't have with the national register. The documentation standards are very set in stone with the national register And basically to get listed on the National Register you have to have almost a college level thesis of a 100 pages just on one individual structure or a complete historic district.

But for local designation you can kind of set what is required for that. So that's something that's really important to note. And the National Register is honorary. It's used as a planning tool and it's based on federal law. But as I mentioned there's very strict eligibility and documentation standards.

In the process for determining if something is eligible for listing on the National Register you would reach out to our office and submit a preliminary site evaluation questionnaire and that will allow us to determine if it's eligible for the National Register. And of course if something is eligible or listed on the National Register it should be able to be included locally and designated locally if the property owner wants that to happen. So to your homework, so prior to your historic preservation board meeting you want to read the staff report closely. And I know Harry and your team, they do a great job at outlining the information that was provided by applicants. And you notes regarding your thoughts and concerns regarding a project.

And if at all possible you want to visit that site in person prior to the meeting so you kind of get a lay of the land and you know what to look for in that application and you examine the contributing buildings closely or the buildings that are being evaluated closely and you want to be paying close attention to the primary facade. You don't want to be trespassing on someone's property but you want to get as much data and information you can by visiting that site in person. And if not, want to examine it by Google Street View if you can prior to the meeting. And also reviewing any historical data or pictures that are available so you can be making those informed choices. So for the Florida Master Site File, so requesting data from the Florida Master Site File might help in evaluating CACs that might come before your board.

It's an active inventory of potential historic and cultural properties and this includes archaeological sites, historic structures, cemeteries, bridges, districts, landscapes, linear features. And what's important to note that this is like a source of information but it doesn't mean that it's designated historically. But when you request the Florida Master Site File you receive a picture, a snap shot of time of what that property looked like when the Florida Master Site File was created. And typically resources in the Florida Master Site File are over 50 years old, but it doesn't regard to its historical significance. So there may be things in there that aren't historic, but it is important to have this information available when you're making any decisions about a historic property.

So to move on from just as a board in general it's really important to carefully craft your motions. You want to be identifying your findings of fact. You want to identify the criteria by which you're making your decision and you want to be referencing the SOI standards or your local design guidelines when you're making those decisions and you want to identify the scope of work that is being approved and denied and you want to make that motion as well to either approve, approve with conditions, you can request more information by delaying or denying the application altogether. And we have an example here. So I find the property at 2683 Monroe Street is a contributing resource to the Allisville Historic District.

That's your finding of fact. And that the proposed replacement of 14 windows on the north, south, and west facades, that you're identifying the scope of work and then is in compliance with the local historic district guidelines. You're basically saying the criteria by which you're making your decision. And as the new windows match the original configuration in proportion you're identifying that finding of fact. Therefore I move that we approve the applicant's request without conditions and you're making that motion to approve that CAC.

So something that's super important that we like to tell all our CLGs that you want to be objective and consistent in your decisions. Decisions that are made by your board, they're basically setting a precedent in your community. So being consistent when you're making those decisions is super important. So your decisions need to be based upon the facts presented to the board through documentation submitted as part of the application and the staff report as well as the public hearing. And any personal aesthetic judgment should be avoided.

You know, I don't like this, I don't like that. That should not be included when you're reviewing a CAC. And then when reviewing historic designations, decisions should be based upon condition of the building and not future plans that may or may not happen. You should be looking at what the building looks like now and if any changes are permissible and are complying with SOI standards. And you want to encourage your city and county attorney to attend your meetings which you guys are already doing.

So that's something that's super important that we like to remind all CLGs is to have that city attorney present. So it's also important we remember that our board is an arm of the local government. You want to be abiding by sunshine and open meeting laws. So avoiding ex parte communications which you guys mentioned earlier, that's something that's super important. And just saying if there's conflict of interest and making that known to the record, that's really important.

And we want to be careful if we have any email communications with the entire board not to be hitting reply all because that count as an unofficial meeting. We want to avoid accidental meetings so having more than one board member present outside the board where you're talking about things that could be related to this board, that's something that's important. And you want to determine if board member site visits need to be noticed. So if you guys would like to see a site in person as a board, those will have to be noticed in advance. And you want to be communicating with your city attorney often.

You relationships and work closely with your code enforcement for any when projects might go beyond the scope that is approved by your board. And you want to involve your local elected officials when possible. You want them to know the great work that you guys are doing in your community and you want them to participate in any local preservation events that you guys have and also participating in the successes as well of historic preservation throughout the community. So just in general, our historic preservation board, our commandments are reading your ordinance, knowing your design guidelines, knowing that historic resources inventory, educating yourself on historic preservation issues and best practices, working with the public and educating them on what you know, and knowing your partners in the local government and doing your homework and looking at these sites before the hearing. And also crafting your motions carefully, being objective and consistent in your decisions, and then finally planning for preservation and including preservation in these comprehensive plans.

That's something that's super important for when we're thinking about our future vision for our communities and what we want it to look like in the next fifty years. We want to be planning for what we want to be saved and preserved. So just for planning for preservation, there's helpful planning documents such as an annual work plan, there's the historic preservation element of a comprehensive plan, or there's a standalone preservation plan that can be adopted. And items to plan for are application timelines for future grant projects and our small matching grants do allow for preservation plans to be made. If you wanna be planning for future surveys, any future local designations you want to highlight those in your preservation plan.

And any potential or future national register nominations you also want to have those included. And any future educational or promotional project to get the word about historic preservation, it would be a great idea to include those in your preservation planning documents. So for our grant information as I've kind of been mentioning throughout the presentation is we have our small matching grants which are up to $50,000 a year. And being a CLG community in good standing which Venice is, you get a match waiver so it's basically a free $50,000 for your community and you can apply one per application cycle. And for our small matching grants work items include a survey of any designated or potential historic districts, any preservation planning documents or comprehensive plans.

Any national register nominations or historical markers or updates to design guidelines can be funded through our small matching grants. And we another grant opportunity we have is our abandoned African American cemeteries. So if there are any African American cemeteries in your community that don't have active burials, they are eligible for up to $50,000 and this helps with cemetery research which includes identifying and contacting relatives for those interred in those cemeteries. And it helps with protecting the cemetery through repairing, restoring, surveying, or maintenance of that cemetery. And we also have our special category grants which fund up to a million dollars.

And this is our major preservation projects and work to historic structures. So if you have a historic building in your community that is owned by a municipality or a five zero one c three, you can get up to a million dollars to fund for the rehabilitation and major work of those buildings. And for the grant periods, our small matching and African abandoned African American cemetery grants last one year, and our special category grants which fund for major preservation projects those last two years. So for this presentation are there any questions by any of the board members? I know it was a lot of information.

Yes.

So the 50 ks grants are the match, are those guaranteed? So if you have 50 ks you'll definitely get a 50 ks match if you have the money?

Right. So being a CLG in good standing which Venice is, you would get a match so you wouldn't have to put in any city dollars. So you would get $50,000 straight from the Florida Division of Historical Resources and you will not have to contribute any money into that. And that's It's an application to our grants team. And that opens April 1 and it goes until June. So it's coming up and you just submit an application on our grants portal and you guys will be eligible for the match waiver so you will not have to contribute any other money or dollars to

it. Okay.

Because if you weren't a CLG community or a Florida Main Street community, you have to match it like 50%. But since you guys are a certified local government, we pass through we get the historic preservation fund from the federal government and we pass through dollars from the federal government to our CLG communities. So you guys are exempt from any match requirement.

The special grant up to 1,000,000, that's competitive through other CLGs in the state I assume?

Yes. All these are competitive and with that one in particular you do have to have a match for that one. So it is a 50% match and the match can be either in kind. So if you get services donated by an architect you can deduct that and then also volunteer hours can also be deducted as well. So it doesn't have to be a straight cash match but money or time has to be kind of upfront and it does have to be kind of matched in that regard.

And what's the total in the state that is awarded? So all these grants they do vary year by year and it really depends on what the legislature sets aside. But usually there is about $1,500,000 for the small matching grant program every year. And for special category which funds up to a million dollars for those major construction projects, it can vary year to year and it depends if the legislature approves it. Like last year none of our projects were funded, but typically most of them are funded every single year, like the whole list is funded.

So hopefully this year we get the whole list funded again. But last year was kind of a weird year. They didn't have a budget until like the last couple, we were worried we wouldn't get paid and we would have to be on furlough. But it really depends year to year.

All right, any other questions?

One last question, the webinars like there's been some interesting topics come on that I haven't been able to watch at the time. Yeah. Can you read, are those available if you missed the date? Yeah, we

provide the PowerPoint presentation but we don't provide recorded documentation of our webinars. So we provide just the PowerPoints but we don't have like a recorded meeting.

Okay. And that access for the PowerPoints is available

Yes to

it is.

So after the meeting we send it to Harry and Harry will be able to send it to you guys after the meeting. Okay. Well

thank you Tyler. It was really informative. Yeah. We've never had that much information about CLG. I'm just trying to digest but And I actually

do have another presentation for you guys today and that's on SOI standards. So I can quickly go through our Secretary of Interior Standards with your Board as well. Okay. Or we could take a short break before if you guys would like as well. Do need to

take a short break? No.

Alright. We could just go right Okay. Through Yeah. Sounds good. Maybe the cliff notes.

So introduction to the Secretary of Interior Standards. So the Secretary of Interior Standards for the treatment of historic properties, there are a set of rules used by the National Park Service to regulate preservation and rehabilitation in in accordance with federal tax programs. And of course being a CLG you are required to follow our SOI standards. And there are four sets of rules regarding the treatment of historic buildings with the SOI standards. You have preservation which is our strictest and that you're preserving as much as possible.

You have restoration. It's used when backdating a building to a specific time period. So if there are a lot of changes to a building you might be using the restoration standards to bring it back to that certain time period within a period of significance. You have your rehabilitation standards which are most flexible. You're preserving the building while facilitating reuse and that's what you guys are referencing the most is the historic preservation board.

When you have any additions to a building or changes, you're commonly referencing the rehabilitation standards. And you also have our reconstruction standards and it's used when rebuilding historic buildings. So if a building was torn down but you have any sort of documentation of that building, you know, photos, you use the reconstruction guidelines to reconstruct it. So for the SOI standards for preservation, preservation is the appropriate treatment when the objective of the project is to retain the building as it currently exists. And this means that not only the original historic materials and features will be preserved, but also later changes in additions to the original building.

So we have eight different standards for preservation. I'm not gonna read all of them, but it's just something to really keep in mind. And our restoration standards is defined as the act or process of accurately depicting the form, features, and character of a property as it appeared at a particular period of time by means of the removal of features from other periods in its history and the reconstruction of missing features from that restoration period. So you're really bringing a building back to how it looked in particular time period. And the limited and sensitive upgrading of mechanical, electrical, and plumbing systems and other code required work to make the properties functional is appropriate within a restoration project.

And there are 10 separate standards for restoration to be mindful of. And we have SOI standards for reconstruction. And reconstruction is defined as the act or process means of new construction the forms, features and detailing of any non surviving site, landscape, building structure or object for the purpose of replicating its appearance at a specific period of time and in its historic location. So there are six different standards for reconstruction. So if there's any important community building that was demolished but you would like to bring it back, you're gonna be looking at that documentary evidence and you're gonna be trying to reconstruct as closely as you can to the original.

And for our historic preservation board, our rehabilitation standards, those are what we're looking at most frequently. And rehabilitation is defined as the act or process of making possible a compatible use for a property through the repair, alterations, and additions while you're preserving those portions or features which convey its historical, cultural, or architectural values. And we have 10 different standards for rehabilitation and I'll be going into those further since those are very relevant to you as a historic preservation board. So standard one for the SOI standards for rehabilitation is that a property shall be used for its historic purpose or placed into a new use that requires minimal change to the defining characteristics of a building and its site and environment. So you want to be, you wanna be using a residential structure for residential purposes, but if you can't do that, you let's say you have this historic auto repair shop or a gas station, you can reuse it for something else in the commercial space such as a brewery or a community gathering space that is also permissible through the SOI guidelines.

So standard two says that the historic character of a property shall be retained and preserved. The removal of historic materials or alterations of features and spaces that characterize a property shall be avoided. You don't want to be any removing any character defining features of a property. So any of those important stylistic or architectural elements you want to make sure those are being preserved even though work could be done on that historic property. So standard three states that each property shall be recognized as a physical record of its time, place, and use.

Changes that create a false sense of historical development such as adding conjectural features or architectural elements from other buildings shall not be undertaken. So as you can see you have a brick masonry commercial building, but they added kind of these Greek columns onto a building. That is something you do not want to do. You don't want to be adding elements from other architectural styles to a building that didn't have that in the past. So for standard four most properties change over time and those changes that have acquired historical significance in their own right shall be retained and preserved.

So this is something that's important to note. So this one commercial building, this is a more traditional commercial brick building but it actually had a slipcover added on it in the mid century. But that slipcover has gotten historical significance over time and the community has identified that slipcover addition as important to the character defining features of that historic district. So even though it wasn't originally there when the building was constructed, it has gained that historical significance and it warrants preservation. So for standard five, any distinctive features, finishes, and construction techniques or examples of craftsmanship that characterize a historic property shall be preserved.

So making sure those architectural features and finishes are retained over time, that's something that's important and stated in the SOI standards. And standard six says that any deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and where possible materials. The National Park Service does have guidance for substitute materials, but we want to be trying to repair the historic features as much as possible. And replacement of missing features shall be substantiated by documentary, physical, and pictorial evidence.

And for standard seven it states that any chemical or physical treatments such as sandblasting and that use, that cause damage to historic materials shall not be used. So we common we see this with bricks. We don't want to be painting over bricks with latex paint. That's something that can trap water and moisture in and cause severe degrading of the mortar. And we also don't want to have harsh treatments such as sandblasting which can remove the outside finish of historic bricks and cause it to degrade quickly in the future.

It can lead to structural issues of the building. But the surface cleaning of structures, if appropriate, shall be undertaken using the gentlest means possible. And that should be done for all buildings. And then for standard eight, this one doesn't always apply to your historic preservation board, but it states that significant archaeological resources affected by a project shall be protected and preserved. And if such resources must be disturbed, mitigation measures shall be undertaken.

So just knowing that and thinking about it if you have any major projects coming your to your community, that's something to really be keeping in mind. And for standard nine it states that any new additions, and this is really applicable to your historic preservation board, ulterior exterior alterations or related new construction shall not destroy the historic materials that characterize a property. And the new work shall be differentiated, and we like to say differentiated slightly from the old, and shall be compatible with the massing size, scale, and architectural features to protect the historic integrity of the property and its environment. So commonly how this is done is adding a hyphen between the old original building and the new addition. As you can see here, that's that part that's set back in the middle adding that hyphen.

That is something that the SOI standards require. And for standard 10 it states that new additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the future, the essential form and integrity of the historic property and its environment will be unimpaired. So you don't want to be making major changes to some of the openings of that historic structure. You want to make as minimal changes as possible. So if you were to remove that addition you would still be able to bring that historic structure back into its original look and feel even without that added addition later on.

And for our important historic preservation briefs from the National Park Service, we have making historic properties accessible. And these are documents that should be referenced when you're making decisions and just for general knowledge. Adding building codes for historic and existing buildings, planning and maximizing their application. Of course building codes were developed after many of historic buildings were constructed. So thinking about how we can apply them and maybe if exemptions are needed that's something to be thinking about as well.

And of course the use of substitute materials on historic building exteriors, that's something that's super important to be keeping in mind especially for if the old materials, if there's no craftsmanship that currently exists or if the cost of these old materials or if the availability is impacted, thinking about how we can use substitute materials, that's something to be mindful of. And of course the repair of historic wooden windows. We find that you know our historic wooden windows have lasted over sometimes over a hundred years and having them repaired is something that's better than having them replaced altogether. So accessibility through the ADA. So thinking about this preservation brief in particular.

This is something that might come up a lot with your historic preservation board especially for commercial structures. So if you have any questions you can ask our team at the Florida Division of Historical Resources on where to place those ramps so it's not interfering with the historic look and nature of that building. That's something you can reach out to our office for. And also energy retrofitting, that's something that commonly comes up. People wanna be retrofitting their buildings so there's less, know, air leaks and energy leaks.

But we find that those that require minimal alteration to the historic fabric of the building are actually better better for energy improvement. And just for general energy retrofitting, this can be referenced in your design guidelines. And we find that, you know, of course an existing building is the sustainable building. And historic buildings were designed for regional climates. So thinking about how they were designed when they were constructed and thinking about those various uses such as maybe having shade trees or awnings is something to think about for energy efficiency.

And of course new technology can improve sustainability, but projects must consider the historic character of the property and how it impacts that. And for additions, as I kinda mentioned before, you wanna have that hyphen between the historic structure and the addition. You wanna make sure that addition is subservient to the historic structure. You don't want to be overpowering. You don't want to have that a new addition impact that front facade and overpower that front facade.

So you want it to be compatible in size and scale to the main building. You want the addition to be to the rear or set back from the front if at all possible. And you want it to be slightly differentiated from the historic portion. You don't want it to look exactly the same because that can create a false sense of historicity for the building. But you also wanna be preserving that established massing and orientation of that historic structure as well. And this can be referenced in your design guidelines. In the Gainesville, Georgia design guidelines, they do a great job at kind of showing what is allowed allowed or not allowed and what's kind of violating the SOI standards. Alright so any questions with all that information?

Questions? No I don't see any questions. You did a great job of presenting this by the way. Thank you

so much.

You did. Mean it's a lot of material but it was very easy to understand.

And thank you for having me here today. And if you guys have any questions feel free to reach out to our office. You can have Harry do that or you can reach out to us. And we're here to help, you know. Okay. Really appreciate that.

We don't get a lot of help, that's good. We'll take it. Thank you very much. All right. I think we're moving on to parliamentary procedures and meeting procedures refresher for the event clerk.

Good morning everybody. I'm Tony Gregory, one of the deputy clerks. I know a lot of you but you've got some new faces since I've been in here. I work with Amanda in the clerk's office and so this is something new we're doing just a refresher as we've got new board members coming and going on parliamentary procedure and meeting procedures, especially with our new chambers. We've got some new technology that will hit on as well.

So just we follow Robert's rules of order. We're we're not super strict about it here at the city, but we do follow the basic decorum, always addressing your colleagues respectfully, the chair calling on people one at a time and you should be addressing the board not having conversations between two individual members. It's important to only address items that are on the agenda not to be discussing things that haven't been properly noticed. That is part of Sunshine Law. I really appreciated Tyler's presentation.

He hit on Sunshine Law and proper motions, so here in the clerk's office we're we're big fans of of that. Another thing we'd like to hit on is not replying to public comment. So when you do you don't have a lot of audience participation here, but when you do have audience participation, that is time for the audience to give you their comments but not for a back and forth conversation between members of the audience.

And we actually collect audience participation's contact information. So if you have questions, staff will follow-up with them after the meeting. Okay.

Yes, that's a great point. You have a staff liaison always in the back and the clerk's office. If there's anything that we feel is a contentious or an issue, we're going to make sure the staff liaison or the city manager's office follows up with that. Refrain on from speaking on prior action not currently coming before the board. So even if something has already taken place, there's always a chance it could be repealed to a higher board or the courts, things like that.

So just tread lightly those those things as well. Just in parliamentary procedure, it seems like it's full of all these rules, but it's really designed to have fair proceedings so everybody gets heard, but that the action of the majority's wishes gets carried out. Motions, with this board just like planning commission and even city council, Tyler talked about appropriate motions as far as historic preservation goes. But you have your, what we call the order of operating procedure where staff is giving you suggested motions with proper wording that they need to carry out their end of things after the meeting's done. So if you follow their guidelines, that's very helpful.

Obviously you can change that, it's suggested motions, but if you and you can add stipulations and things like that, but that is the wording that needs to be heard. When when people have long discussions, when board members are having long discussions and someone just says, I so move that, that's not really a motion and the clerk's office can't capture that and then no one's really clear on exactly what you're voting for. So to have a motion be official, we really need it to be spoken clearly, to be specific. Then All of

those stipulations.

Including any stipulations, yes. And a verbal second, so and when the chair and mister Bibi does a great job of notating who has seconded the motion, that's very important. The next item when amending a motion, now this one a lot of times doesn't get followed exactly. Mister Lewis and I are just kinda giving each other a look, and it's not just with this board. If a motion is made and seconded, then that motion belongs to the body.

So then sometimes someone wants to make what they call a friendly amendment and say, oh, well, what if we did this? And everyone's kind of in agreement, and then they're like, yeah, yeah, I'm okay with that. And then the seconder says, oh, I'm okay with that. But technically, the motion belongs, once it's been made and seconded, it belongs to the whole body. So technically, there should be another motion to amend that motion with a second, and then you can vote on the motion as amended.

So that doesn't always happen perfectly but that's the way it should and that's the way we would like to see it whenever possible. And with voice votes, the chair always asks for the ayes first and then for the nays and then states the outcome. Again, chair b b handles that. And technically, if the chair wishes to make a motion, in a perfect world they would pass the gavel to the vice chair. Now technically, this is considered a small board by Robert's Rule standards so the chair can make a motion without passing the gravel.

Okay.

It it is good if they it is a good practice but it's not it's not something that has to be a 100%.

And we do have new technology in chambers. You haven't been utilizing what we call our deliberator system, but we do offer now electronic voting systems and also electronic request to speak. So as you guys are having your discussions after your presentations, if you so choose to use the electronic system, you can click your request to speak button and then it will show up on ShareBB screen and he can call you in the order. That way we have clear up who's speaking next and keep everything there. We can also do an electronic vote where instead of calling out the names, we can then display your votes on the screen.

Does anyone have any questions on the electronic voting system? That's kind of a new thing.

What does the ABS stand for?

To abstain.

Okay.

If you choose to utilize that as a Board, we can start that system up for you.

Chairman, we request a electronic vote. Yes. That's part of the motion or the Chair request?

No, it's just part of the procedure. So if you decide that you want to start doing the electronic vote systems, then after you've done, you had your motion and your second and the board discussion after the second, then you would just say to the clerk, okay, will you please prepare us for an electronic vote? And there's a few things that the clerk has and to then we display the results. So that's the way city council has been doing it and also planning commission's doing it that way. You're not required to do it that way. If you prefer to keep doing it the way you have been, that's completely fine. But that isn't an option

for you.

Okay. Thank you.

With meeting procedures, as alluded to when you were discussing the first application, public hearings are advertised and open to the public. So there is timeframes that are involved with those. Just as Mr. Lewis commented, when you decided to continue the hearing, we don't close the hearing because we're still operating on those notices, so that's why you want to not close the hearing but but keep those continued. Ex parte communications and conflicts of interest, we're lucky to have a city attorney here to address those issues.

But even when something's continued like today's hearing, it's important to refrain from discussions with that applicant and about that application just as if it's still in process, it's still open.

Ex Right. Parte communications involve talking with any of the applicants, if people approach you as you're doing a site visit, if you have detailed conversations with staff, those should all be disclosed as ex parte communications.

And voting, you are required to vote on all matters that come before you. So just because something you don't want to, maybe it's controversial, you don't wanna express an opinion, you have an obligation to vote unless you have a financial conflict of interest. And then there's a form that has to be filled out and put on the record. So that would be something you could discuss with Mr. Lewis if something qualifies as a conflict.

But otherwise you are obligated to vote. We ask that you arrive to the meeting at least ten minutes before. And I do wanna say if you're having any technical issues with your iPad or anything, try miss Moore, that doesn't count. You you you've got a patchwork situation going right now being newly appointed. But if you're having an issue, if you're trying to access the applications and you can't notify the clerk's office or IT, there is an IT help desk hotline as soon as possible at least a day prior to the meeting because when Amanda gets in here, and we'll get on this one, talk about this next when we're talking about working in chambers, but she's basically running a TV studio single handedly.

So she can't really deal with those IT tech issues. So the sooner we know about them, the sooner we can help you. And that kind of goes along with reviewing applications and supporting documents ahead of time. Tyler hit on that one too. I think as a board, are all very familiar with that because you have to deal with such detailed applications.

So that also touches base to make sure you're checking your city email frequently. Any sort of meeting updates, any sort of agenda supporting documentations will all be sent through your city email. So make sure that you stay up to date of what's happening your city email and you're also going be receiving public comment through city email.

And that's important here in the clerk's office, one of our roles is actually is to act as the custodian of the records and we're records managers as well. So when you're using your city email there everything is retained and captured according to state retention laws. If you're using personal email or personal text messages that is captured and then it also subjects your personal information to subpoena or that type of thing someday. So just make sure your city business is on your city email and you're checking it regularly. Follow the order of procedures.

I think we talked about that. That requires all the legally required language and procedures especially for public hearings and quasi judicial hearings. And when we're you're reviewing the application, again, Tyler hit on a lot of this for us. Just remember you're reviewing the application as presented to meet the city criteria and any other criteria required for your board and you can add stipulations but it's not just to give an opinion or to it's not about whether you like it or not, it's about does this legally meet our criteria. Now obviously, you had one topic today where you were providing them opinions on that pre application discussion, that's different, that wasn't an application before you.

So your board offers that almost as a service to people which is going above and beyond. Alright. And working in chambers. The microphones are are new as part of our renovation and the great thing is you can tell if it's on because it's green and it's red if it's not. But just because your microphone's red, don't assume that your conversation can't be heard.

We always we don't wanna have those hot mic situations, that's why we say this is like a TV studio, we are live streaming, other microphones can pick up conversations, so avoid having side conversations or personal conversations that you wouldn't want streamed. Sometimes if it's on break, we try to control everything from our spot as far as muting the sound and everything as soon as there's a break, as soon as the meeting's over, but everything is delayed slightly on the broadcast. So I just we always say just assume all the microphones are on. They do pick up noise such as finger tapping, pen clicking, paper shuffling, that type of thing. So just try to keep that to a minimum because even if it doesn't seem loud in the room, it is louder on the live stream.

And just utilizing your mic when you're addressing staff, I know on the dais you're kind of side by side but you always want to make sure that you're speaking into your microphone and you're close to your microphone because even if it packs up background, there's a difference from me speaking from here compared to me speaking closer to the mic and you can tell the difference in stream. The people at home need to be able to hear, so you always want to make sure you're utilizing your microphone.

And the great thing about these mics is they're adjustable, so if you move position, they just move them with you, you can't hurt them. Does any did you have

anything to add to that Amanda? No, I think we've covered it. Do you guys have any questions on?

I don't

have a question, I have a statement. So the notice, the meeting notice since we're only once a month now, like today there's a lot of items getting that like the notice that the meeting is going to be held and that we have plenty of time to review it is really important since we're only once a month.

Right. So the we actually don't compile your agenda, the planning department does, but it usually is published a week ahead of time, that is that's the goal is to have it published a week ahead of time. And I I think that's that's what they have been doing so that whether it's every week or every two weeks, that would still be the goal is a week ahead of time. So that you're getting the information and also the public gets the information for transparency.

Well, thank you.

Anything else? Alright. Thank you for your time. Know it's been a long meeting.

It's been a long meeting. We're not quite done. Roger's gonna push along right now. I can see that right now when he's coming. Thank you, Tony.

The next item of business is a discussion about the, our board, the HAP board's annual report to City Council. So I believe Roger has a few words of wisdom here. Good

afternoon or good morning. We're almost afternoon. Kind of a long meeting for you guys. But as you know, every year you have an annual report that has to go before City Council and Chairman Beebe will be presenting that. So we did meet with Mark earlier this week, Harry and I met. We kind of went over the draft. It's pretty similar to last year, but I do want to go over it with you and we wanted to make sure that you were all in the loop here. So let me just kind of go through these things each one at a time. Going to kind of just kind of bear with me and read this first one. About your past year's achievements, the Board has continued to develop community awareness of historic preservation through mail out publications and educational seminars.

A specific forum was held in May that brought together city planning and historical resource staff, member of the board and contractors experienced in historic preservation to provide owners of candidate properties for local register an opportunity to understand the process and have questions answered. This session was well attended and we are hopeful that it will provide positive results. The plan is to make this an annual event. And as a matter of fact, Harry has already reserved a room at the library for this coming May for the next forum. So we want to make this annual.

The Board approved the development of historic preservation brochure as well this year. You also have reviewed and made determinations on five CACs and you've nominated two properties to be added to the local register of historic resources. And you've also recommended one property to the Venice City Council for ad valorem tax exemption. So I think you've had a, that's kind of a wrap up of the year you've had. I think it's been a good year and I think you've accomplished a lot especially like the local register forum which I thought was a great idea to have and hopefully and it was well attended.

Think Harry said 50 to 60 people probably. So hopefully that will continue and we get a lot more properties on the local register. So that's kind of a wrap up of your year. I don't know if anybody knows of anything we might have left out there. Certainly speak up.

Beyond that, this is the most important section. Your proposed agenda priorities for the coming year, just want to go over these individually and if you have any additions or comments, we certainly want to get those in as well. Number one, continue to review applications for CACs, for properties in the architectural control districts and other applicable applications. Think that's pretty straightforward. That is your charge.

Continue a historic preservation education outreach program as we've talked about before. And then this is one that we want to discuss a little further, maintain the Legacy Awards Program. We did have the Legacy Award this year presented to Earl Midlam, which was an excellent selection for all that he's contributed to the city. But we do want to make sure that if the board desires to continue this process of doing legacy awards each year that we discuss that with counsel. So at this point, we wanna get direction from the board.

Is this something that you still want to continue? Kind of came over from the historic preservation board. They did it for years. Then we joined this board. I think we might have missed a cycle there, but we did have a presentation last year. So we want to get some feedback from the Board at this point as to whether this is something you would like to continue or

perspective, being a Chairman of the Architectural Review Board where we did not have that, that was purely a preservation item. Now as joined boards, we have tried to join most of the elements of both boards, historic preservation and architecture. Mean I think this is one of those items that was that essentially we have carried on from historic preservation. So there's probably other things that we will do in the future independent of the past boards. But this is a really continuation and I don't see any reason why we wouldn't continue it.

It's not a lot of effort, although Harry thankfully does the majority of the work lion's share. So that would just be my comment as Chairman. So anybody else can chime in. Greg Watkins.

Do you look at that?

Oh no, I don't. It goes hand in hand with education of the city and the promotion of our preservation. In addition to acknowledging the individual or the group for that effort, I think it has the broader purpose too. So I think it's a good idea to keep it going. Good.

Any other comments on that?

If I could. Of course the original purpose of the historic preservation board was to A, bring some attention to the historic preservation board and the work that we were doing. And by recognizing the work that had been done in the community in the past, we felt that was fulfilled that purpose as well as helping to educate the community on what had been happening in our community. I know we gave this last reward we did it under slightly revamped guidelines which were a little confusing because before we only recognized people who were deceased and Earl was the first one to be recognized for stopping amongst the living and having done this which is all right. I am not sure if that makes it quite historic yet but close.

I will mark it to the point. Sorry, I went to school with Earl. I would personally like to see the program continue forward. I think there is still some tweaking to be done with some of the guidelines we set up for how we are going to recognize people, programs, buildings, etcetera. But I would like to see it continue.

Good. Okay. Seems to be general consensus among the board to continue that process. That's good. Sounds good. Number three, continue community education seminars for historic architectural styles and historic preservation within the City Of Ennis and encourage local register applications for those who are eligible, analyze and make recommendations based on the consultant, provided surveys of historic resources and there was a lot, Tyler gave a lot of mention of historic resource surveys and we have received those grant funds to do that and we've done Gulfview, I'll let Harry talk on what we've done and what we're going

to be doing. Yes, thank you Roger. Harry Klinkammer, Historical Resources Manager. So we did start out actually with funding from City Council with the first survey that we did of the Gulfview section. Since then, we have now been in the grant cycle with the state in applying for the survey grants as a CLG that we don't have to match.

And so the first grant we applied for, we did receive the funding. We're actually in the process right now of surveying the Seward and Edgewood areas. The contractor that we are working with, they've already completed the field work. And so they are now back in their office working on their report, filling out, completing all those Florida Master Site File forms that Tyler had talked about or updating the forms for those structures that already had a Florida Master Site file. And we are also now waiting to see where the budget falls with the state legislature because we are in the queue for another grant to do a survey of the Gulf Shores and Golden Beach neighborhoods.

Selected those primarily for two reasons. One is going to give us an opportunity now to really look a little bit more closely at some of our mid century modern architecture. And also two, you know, with the hurricanes that we had, I guess year and a half ago now, we want to make sure that we are capturing what resources are there before we start seeing some of these getting demoed because of the damage they may have suffered from winds or storm surge or things of that nature. So assuming we do get the funding approved for that one, we are we've been ranked and and this kind of how Tyler mentioned with the process, when the state legislature and when the budget is finalized by the governor, then they start going down the line dishing out the money. So but as you said in the past, usually the small matching grants, those typically do get fully funded or almost fully funded.

So we should be getting we should be hearing from that. I feel optimistic that we will have that one funded as well. And then we can kind of keep going from there in terms of future neighborhoods that we may want to survey. We also saw in their opportunities to do historical markers or some other outreach programs as well. So there are other thoughts too, there are other ways we could go with applying for the funding including even to I would suggest down the road if we were to ever look at revisions to our design guidelines, we could get funding for bringing in a firm to help us make any updates that we might want to do down the road.

So there is plenty of opportunities for using those grants to dish out their free money to us so that we can do our jobs better here.

Great. We like free money. So I think that's obviously something we'll continue that the board will continue and consistent with those surveys, know, doing those analysis. Finalize the update of the approved color palette for the architectural control districts and reformat for easier use by Venice residents and businesses. I know it's something that the Chairman has been hoping we could get accomplished. We've kind of haven't gotten that accomplished yet, but I think we're going to be getting that done this year. We're hopeful.

Yes, are hopeful. And we may have to reach out to another assistant there for that as far as a consultant. But it is something that we would like to do. I think it's well overdue and something the Board would probably be happier with by having more colors that people are trying to ask request. So it's always good to update it about every ten years.

Absolutely. Your goal is pretty much part of the strategic plan, goal number three or actually goal number six, I'm sorry, preserve Venice quality of life through planning and policy three of that, you're hitting all three of those, big part of that you had training on today from the CLG. So I think it was definitely a benefit for the city to seek that designation and has certainly provided us with a lot of good information and we always, like I said, we like the free money so that's good. So you're definitely consistent with city council's goal there. Let's see, some areas of concern I know that there's been some board members have indicated a desire to review properties that are non Nolan and on the local register of historic resources.

I know we've talked about that a couple of times. Unfortunately, we're stuck by the legislature right now in Senate Bill 180 which is not allowing us to do anything that would be more burdensome or prohibitive for an applicant. So unfortunately, in these situations that are reviewed currently administratively by staff, if we took them to your board that would be considered more burdensome or more prohibitive. So until something happens at the state level and I know there are bills in place to modify Senate Bill 180 to hopefully take some of those overarching restrictions out or maybe reduce the impact of that bill, but until something happens with this session and it goes through committees and the governor actually signs them, we really don't know at this point. We do not only in this environment but in other aspects of our code, we have other changes that we anticipate that we would desire to make that we haven't been able to make.

So we're looking at that in a global format. So hopefully maybe that will change at this point. Finally, activities, tasks and goals, just kind of a wrap up. As indicated, the Board will continue to promote historic preservation by educating the public about the city's local register of historic resources. This goal can be pursued consistently with the ongoing historic resource surveys of the city regarding potential candidates for the register that we kind of just talked about and the Board also will continue to fine tune Section seven of land development regulations regarding historic and architectural preservation.

I think we've done some tweaking of the code since this board kind of started and I'm sure we will continue to fine tune that So through the that's kind of what Mr. Beebe has in mind to present to counsel and just kind of want to get everybody's thoughts on that today and if it's good with everybody then he'll be moving forward on the twenty fourth.

Twenty

fourth I believe is counsel, twenty fourth.

Mark? Yes. At the end of some of the meetings, I always ask of projects that we approved that haven't started and so on and we had a new city council member there and when I was walking out, he was very interested in what we had done and what hasn't happened because we continually, well, what about this building and what about that building? And I say, well, we approved it. Do you think it's necessary that in general we give the counsel an idea of what we have approved and what isn't moving? Does that help them? You think it's Well, we have We've got quite a list.

We do. We have several things that we've approved that time out.

Well, yes, they have timed out.

They timed out. And so then now at this point, some of those that we have approved, we have to now reapprove. We potentially in fact two or I don't want to get too specific, but a couple of the buildings that we have approved this last year are in the process of being sold, I understand. And a new owner may well want to do something different. There's also a situation where we approved one that now does not meet our current land development code.

So you can't go over the sidewalk, for example, on Bennington Avenue and that was approved by our Board. It's timed out or nearly, but then there's also a different timing for planning commission. So who also approves it. We have a few things going on there. I don't I mean we could update them as far as

there are few projects. I don't think you'd have to mention them specifically, but you're saying there are buildings downtown and so on that we have approved that have now gone out of compliance. Been over a year we haven't seen anything new and so on. Would be more just a general statement.

Maybe just council members need to know that we have approved them and that they've timed out and so we expect to see them again. So if you have questions of areas that have not moved since you've being approved that may be the reason. I Owners selling

think they'll ask those questions if they have those of you as chair and I think you can probably answer those questions. It's absolutely correct. We've had some that you've approved that have timed out and if they want to do the same thing, they can come back to you again. However, as Mr. Beebe indicated, there may be new owners who want to do something different. And then there's also like you said, the Planning Commission deadlines as well, which also time out at some So it just kind of depends. It's hard to be specific on what has or has not happened, but if have questions, I'm sure that you could handle those.

Good question. It could easily come up. Because I know that that's Okay.

With that, do we have any do we have consensus that this is that the Board is in agreement with this report and Mark will take it forward on the twenty fourth?

Sounds

Sounds good. And I would invite you to come to that meeting to support Mark and his presentation. It's always good to have some backup when he's there.

If you guys got time. Okay. Thank you very much, Roger. Absolutely. And Harry. All right. The last couple of items anything that we want to discuss with staff at this point in the meeting, it's been a long meeting. Anything that?

Well I was just going to say that I think Roger kind of already mentioned, so we do have a date set for our next local register forum. I just got the room reserved again at the library. It's going to be May 14 at 05:30. And so we'll need to then figure out what specifically we want to do. Do we want to redo the same workshop we did last year or if there's something different that this Board would like to see us focus on so that perhaps maybe could be something for the agenda for next month to figure out what direction we want to go in with that workshop. But we do have the date set for May 14 for that.

Okay. And that will be at the library?

Correct.

Anyone has any thoughts about changing that maybe since the meeting has gone along today that we could be thinking about that? Anything that we would want to add or include that we don't do now in that. Harry, could you send us out an outline of that?

Who would Of be what we did last year?

Yes, just to give us a refresher because I know we

Absolutely.

Sometimes we have that in our heads but most of the time those get lost in all the details. That would be great. Okay, any other comments for today? Greg would like to speak. I am so not used to that.

I know. I'm to train you.

I

wanted to thank Tyler and Harry and Roger for the presentations today and the idea that there's an opportunity starting April 1 to get in line again for some other grants. I didn't know because I am relatively new here. Is there a process or a time when we actually the Board do some brainstorming or prioritizing of ideas for grants that would help the city in our preservation efforts and architectural preservation stuff? Or do we just, when we come up with an idea, we just, one at time throw it out? How does it work?

Well, I think at this point Harry is pretty tuned in to the grants that we are eligible for and that we have opportunity to receive. Obviously, if a member of the board sees a grant that might be something interesting you think that we may be we may be able to pursue, you can certainly bring that up at a meeting or contact staff and especially Harry, especially on the historic preservation side as he is most familiar with that.

Okay. Probably bring it to Roger's attention and get it on an agenda if you have something that you want to discuss with the Board.

I was just thinking in terms of initiating the creative responses to sharing your knowledge of what we're eligible for. It seems to me it pretty broad. There's a lot of different opportunities. If we don't want to do it on a collective basis, that's fine. Just wanted to put that out.

We have done workshops in the past where we've met not necessarily chambers but in one of the staff conference rooms to just have an open discussion. It has to be noticed and it has to be recorded and all that. But it's more of just a roundtable workshop. And I think free flowing We've done that before on that particular topic. I would suggest that maybe we just bring that to Harry. You can bring something to Harry if you had an idea. If it's something that we want to have a discussion about, we can either do it here or in a workshop. Not a bad idea.

I would add that the state grant programs, with the grant cycle that Tyler had mentioned, you know, the grant cycle opens every year on April 1. So that perhaps if there is something, some sort of discussion this board wanted to have regarding pursuing a grant for a specific project, then I would suggest that that would be something that this Board maybe would want to do annually in either the February or March meeting.

That seems a big good idea. If you were to put on our agenda a small section of time where you could share some of the different opportunities for these grants that we should consider and then we can kind of bounce off each other and then some of us might have a new idea based on your suggestions and get a little bit more for the city out of it.

Or where those surveys might be held that you're going after?

Yes, I mean, it's an to see if this board has an interest on making sure that certain areas of the city are getting covered with the surveys. We've just started out, so we haven't done a whole lot yet. There's still a lot out there. So definitely we're going have a discussion over prioritizing what areas we feel we need to look at or relook at because some of the surveys that we have done, those were all done in the 80s. So they're all due for a refresher.

Very good. Thanks. All right, anything else?

I would just encourage staff with like 408 Venetia Parkway that was a pre application to consider when those come about especially historic when they're making renovations that they are aware that ad valorem that they could probably qualify that that would be part of their awareness?

Yes, no, yes, that probably would have to be designated. So that would have to be the first step. But then yes, then if they're interested in those tax breaks then they would need to start going through that process

now. I think more designations the better. So anything that would encourage them to get on the local register first and then apply for the ad valorem as part of that project would benefit them and benefit the city.

Yes, I mean that's what happened with 500 Nassau. They applied for the local register so that they could apply then for the ad valorem tax exemption.

Right, Just make them aware of it.

Yes. Okay. All right. If we're no more further business, then we are adjourned.