Board of Health - Regular Meeting

All right. Good evening and welcome to the December 8th, 2025 Grafton Board of Health meeting. As a preliminary matter, this is Jennifer Maynard, chair of the board of health. Permit me to confirm that all members and persons anticipated on the agenda are present and can hear me. Members, when I call your name, please respond in the affirmative. Andrew Chalupa. Andrew Chalupa, present. Karen Gusttowski Govin. Karen Wasowski Govin, present. Bill Muller. Bill Muller, here. Staff and anticipated speakers on the agenda. When I call your name, please respond in the affirmative. Garcia here. Bridget Hurley

here. That's everybody. I'd like to open the meeting. May I have a motion to open the meeting? This is Bill Mer. I'd make a motion that we open the meeting. Second. This is Andrew Chalupka. I second the motion to open the meeting. Roll call. Andrew Chalupka. I Bill Muller. I Gusteski Govin. I

Jen Maynard. Uh this open meeting of the Grafton Board of Health is being conducted in a hybrid fashion consistent with the act extending certain CO 19 measures adopted during the state of emergency. Governor Healey has further extended this act until June 30th, 2027 of the remote meeting provisions of former Governor Baker's March 12th, 2020 executive order suspending certain provisions of the open meeting law. In order to mitigate the transmission of co of the co 19 virus, the act extends the requirement of the open meeting law to have all meetings in a publicly accessible physical location. Further, all members of the public bodies are allowed to participate remotely. The order, which you can find posted at the town's website at www.gfton-mass.gov, of allows public bodies to meet entirely remotely so long as reasonable public access is afforded so that the public can follow along with the deliberations of the meeting. Ensuring public access does not ensure public participation unless such participation is required by law. There are two public hearings scheduled for this evening. If the public has a question or comment on an agenda item, please utilize the Q&A feature in Zoom. Please include your full name and address when submitting a comment. for this meeting. Um, we are convening by video conference and in posted uh and and in person as posted on the town's website identifying how the public may join. Please note that this meeting is being recorded and that's and [music] that some attendees are participating by video conference. Accordingly, please be aware that other folks may be able to see you and take care not to screen share your computer. Anything that you broadcast may be captured by the recording. Any supporting materials have been provided to members of this body are available on the town's website unless otherwise noted. The public is encouraged to follow along using the posted agenda unless I note otherwise. Before we turn to the first agenda item, permit me to cover some ground rules for effective and clear conduct of our business and ensure accurate meeting minutes. I'll

introduce any speakers on the agenda for public for a topic. After we conclude their remarks, I'll invite the board members uh to provide any comment, questions, or motions. Please identify yourself by name when speaking. Further, please remember to mute your phone or computer when you're not speaking. Please remember to speak clearly and in a way that helps generate accurate minutes. For any response, please wait until I yield the floor to you and state your name before speaking. If members wish to engage with other members, please do so through me, taking care to identify yourselves. Finally, any votes in on any motions made during the meeting will be conducted by roll call vote [laughter] and acknowledging Mike Seager has joined us. Okay, I'm just double checking. All right. Um, our first agenda is uh a public hearing continuation. Um, I don't see our attendees for that just yet. Just making sure I haven't missed anything. I don't see anybody on the attendees list. Um,

as the keeper of the emails that get sent out via Zoom, they both receive the emails. Great. Um, our second hearing does not start until seven, so they have some time. Um, so we could uh move on to agenda items and then circle back if they join. [music] Um, and if they don't join, we probably should go forth and um, complete our conversation on this from last month, but we'll go down the list of the rest of the items first if everyone's okay with that. Yes.

Great. All right, alliance friends. All right. Excellent. So, some updates from the Central Mass Regional Health Department. Um, we've got new branding, which I think you all saw in the newsletter we sent out in uh, last week. Um, so you'll start seeing our new logo out there. Um, we worked Nancy provided us a lot of really great feedback. Um, and worked with all the local staff to make sure it really reflected all our communities. So, we're very excited about that. Um, we have sent out an offer for our regional public health coordinator position. So this position will serve as the grant manager for the public health excellence grant and then also be um a key staff member to sit on different boards and committees um and really you know increase our community presence so that we can have better cross um jurisdictional and departmental collaboration to promote public health in the communities. Um, so we're very excited just waiting for that offer to hopefully be accepted um and have somebody starting in that role before the end of the year. Um, I think those are major updates outside of items that we'll talk about elsewhere in the agenda, so I won't belabor them. Um, but I know Bridget has some nursing updates if you wanted to take those, Bridget.

Yeah. Can you guys hear me? Okay, we can hear you.

Okay, perfect. I can't see myself, so I wasn't sure. Um yeah, so just some brief nursing updates. So case investigations are ongoing as usual. I was able to pull some numbers from today. So from November through today, I've conducted seven case investigations involving foodborne illnesses and tickborn diseases in grafting alone. Um all cases have been followed up according to protocol and appropriate prevention guidance has been provided to affected individuals and families. seasonal illness activity. There has been a noticeable increase in flu and respiratory illness both statewide and locally. However, there's still in the low category. Um I'm just seeing more cases coming through. So just more people being tested it seems like. And then there have been a couple recalls that I've received notifications for. The first is from Wegman's. So on December 5th, Wegman's announced a recall of its 34 ouncez tubs and 11.5 ounce bags of deluxe mixed nuts due to potential salmonella contamination. The recall products were sold between November 3rd and December 1st, 2025 at Wegman locations in Connecticut, Delaware, Maryland, Massachusetts, North Carolina, New Jersey, New York, Pennsylvania, Virginia, and Washington DC. Our department has shared the recall information through standard communication channels and we will continue to monitor for any associated illness reports. I haven't received any illness reports related to this as of now. And then I also received a recall from the FDA. It's an early alert about um Abbott glucose monitor sensors. So the alert applies to certain Freestyle Libre 3 and Freestyle Libre 3 Plus sensors due to potential performance concerns. So this information has also been shared with the towns and is available on the health department's websites for residents who may be impacted.

Great. Any questions or followup from for Bridget? Thank you.

All right. Thank you. Um and then for I'll take the inspector updates. Um so for inspections in November we conducted nine food inspections, three housing inspections, and one nuisance inspection for a total of 13 inspections. Um we're 100% up to date on routine inspections. So all of the food inspections are being conducted um within their required time frames. Um Michael was recently out to inspect a temporary event this last weekend that went great. um all of the vendors were um set up well and it's been great to have that additional staff capacity to go out on the weekends to meet those temporary event and mobile food vendors. Um so that's been great. And then I know NY's working through repermitting season getting all of our annual permits. So she's been super busy in the office and Michael has been helping to review all those applications and get permits out the door. Um we've definitely seen a lot coming in and we always have the handful of stragglers. Um, but that's, you know, keeping us busy here at the end of the year.

Oh, yeah. Always a busy time. Great. Any questions for Annette on um inspections? No. Great. Well, that was easy. Where's my easy button? All right. Um, how about uh you all had the pep table pep, right? Pep tabletop exercise. [laughter] I'll ask every time. Uh would you like to give us an update?

Uh yes, we we um we did participate in a tabletop exercise that had to do with uh disaster preparedness. Uh our um uh meeting was held at the uh fire station. Uh it actually was quite well attended by other uh concerned u people from different departments um in the town. Um the um exercise was um also joined in with several other communities in in central Massachusetts. Um it involved a um heat emergency uh combined with a power outage. um and what the um areas that would be most um vulnerable in terms of [music] causing uh difficulty. And we did identify several um uh issues including um not really knowing um how many people there are in the community who um are completely dependent upon power, you know, for things like oxygen or other or other um life sustaining um things. and and um also uh what the um availability is of air conditioned spaces with generators and I think we do need to do some work on that but overall I think it was very well attended. It was uh there was a lot of good dialogue and participation.

Um, Bridget was kind enough to attend and take um extensive notes. Um, I I don't know that I've ever seen someone take such complete notes contemporaneously with the with the meeting, but that was very helpful as well. And we do have to uh make a after incident uh report and Annette is helping uh with that. Um you You participated from another town, right? With Shrewsbury. With Shrewsbury, right? So, um actually the in our region I think there are 58 towns.

Close to that. Close to that. And I think only about 22 participated. So, we're Oh, that's good. Yeah. So, we're in we're in the compliant group. Um [laughter] and uh I'm glad we were able to um get such good attendance and so forth on relatively short notice. Yeah. So um great. I'd be happy to entertain any questions that people might have about it. But you know, one of the things for example is um we could anticipate that 911 would be overwhelmed.

Um but also um If a ambulance comes to the house, they're obliged to take you to a hospital, right? And uh certainly there um we could foresee that there were people who really didn't need to go to a hospital, but they needed to go to a place that had power and had air conditioning. So I think it was worthwhile exercise. That's great. Any questions for Bill and Annette? Oh, thank you both for the updates and Bill, thank you for attending that on our behalf. Yeah, plus one [laughter]

in unison. Great. Thank you for that and obviously very valuable things to consider for all communities. Um well, while we're while we're at it, Bill, uh any updates from the Grafton Opioid Recovery Community Partnership? Uh I don't have any updates. Uh I was not able to make the last meeting. Um I do think that we're pretty far ahead of a lot of other communities in terms of uh being able to uh make meaningful um programmatic u adjustments to try to help the communities that are involved with this. Great.

Good. um ambulance sub subcommittee. Um we have a date. We are meeting next week uh the 17th from 1 to 3 at the fire station headquarters. Letters have been sent [music] out to um housing locations uh where you know we have a lot of people in one physical location. So we know we have sort of an uptick in calls. Um and then subsequent um Todd has been able to identify some additional parties um that might manage those locations or have some insight as well into some of their practices. Um and of course the alliance will be in attendance as well for that. [music] So our goal is as we talked about to just sort of present the data of what our call statistics look like. [music] Um talk about sort of in general what the state of health of ambulance services in [music] Massachusetts and beyond looks like right now. uh and see what we can do collaboratively um [music] to uh improve upon our numbers uh as well as you know just make sure as we said residents uh are aware of any services that there might be a gap for [music] and really hear feedback from those communities of you know are there gaps that um we could assist with or um or not. Um so hopeful that we'll get um folks to RSVP to that and if even if they don't hopefully they show up and we can all kind of put faces to names and start having this important conversation. Um and then we'll have um you know follow up again on uh AEDs and things like that. Andrew or others? Anything to add? long awaited [laughter] finally just in in time for the holiday season, right? You know, because it's not that busy time, [laughter] but hopeful folks will be able to join us. Uh let's see. I think we're making good time on some of these updates, so we'll keep going. Um so, we have Do you

want to kind of kick us off on this conversation before we y entertain a series of motions?

Happy to. Um so the first item that we're asking the board to consider today is accepting the central Massachusetts regional health department intermunicipal agreement. Um so as you all know and are familiar with in July of this year Grafton and West Boilston joined together to form a shared service arrangement under the public health excellence grant program. This is a state funded program aimed at strengthening public health workforce, meeting established performance standards, and expanding capacity in delivering more equitable public health services. Um, in order to establish a clear governance structure and ensure that local boards of health retain local authority, we're required to enter under this intermunicipal agreement. Um, so before I get into some of the specifics about the IMA, I want to talk a little bit about um, our shared service arrangement and what we've been up to and how this funding will support it. Um, so since joining together, we've seen some market improvements in how we're delivering public health services to our three communities. So we've been able to increase our staffing so we have full weekend coverage to conduct food inspections at temporary events. We've also supplied after hour and weekend response to hoarding and other housing concerns in our community. We've increased our community programming um which includes attendance at health fairs. We were at the senior center healthfare here um and participation in events like the tabletop exercise. [music] Um the public health excellence grant funding is for fiscal year 26 and fiscal year 27. We expect level funding across the two years. So that's a total that's an annual amount of 461,000. Um so each year we get that amount. It does not roll over. So anything that we don't spend is returned to the state. Um while we have the the guarantee of the PHE dollars through fiscal year 27, um we have a strong focus on establishing sustainable practice and staffing

levels. So we're looking to incorporate that [music] um into all of our planning as we move forward. We hope that we continue to receive dollars for this initiative. Um, but acknowledge that we want to make sure we're sustaining all the progress that we're able to do. Um, so now into the specifics of uh what the IMA is and what it accomplishes. Um, as I said, it sets forth the um, governance structure. So, the public health excellence grant will be advised by an advisory board um, [music] which consists of one voting member and one alternative me member from each community. Um, will advise on matter matters of our work plan development, our budget, staffing performance and other programmatic um priorities. This uh IMA also establishes um how folks can join or choose to leave the shared service arrangement. So, you know, if if any town decides they no longer want to participate, this IMA sets um forward clear guidelines for how somebody could withdraw their participation. Additionally, it puts financial the community. So, um if funding goes away, there's not a presumed continuence of your participation. It will require the towns to appropriate funds to continue their participation. Um and then I think those are those are really the the main points that I wanted to touch upon. Um but certainly I'm happy to answer questions if in your review of the IMA you have any questions or just more generally about the program. any or what questions uh for um Annette on the IMA in particular or the grant.

Yeah, come on in. Uh all right. If there's no questions, would anybody like to make a motion? I move that we um accept the uh terms of the proposed agreement. This is Andrew Chalupk. I second that. Uh roll call. Andrew Chalupka. Bill Muller. I Was Jen Maynard. I um and then you want to go through the second one?

Yeah. So then the second one, you know, as I mentioned, each town gets one primary and one backup representative. So one vote per community. Um so now in this next item, we're asking the board um to decide who they want to appoint as their primary and backup representative.

And that would be uh members from our board each. So it could be members from your board, it could be municipal staff. Um, you know, I think that's that's up to you to discuss. Um, we have both. So, uh, in Shrewsbury, they appointed a board member as their primary and the T town manager as their backup. Um, I believe West Boilston plans to appoint their town administrator as their primary and their office administrator as their backup. Um, so I think it's it's up to you as the board to decide. Um I know it was kind of sprung on you. So if you [laughter] you want to have further [music] discussion past this meeting um we could always postpone that to your next meeting.

Anybody have any um thoughts or you want do we want to um chat with uh some of our office team and our administrative team first? This is Karen. I think it would be good to chat before springing something on someone and being like hey I don't know Evan or Nancy or you know whatever the case is regardless or even just thinking ourselves amongst you know probably best to pause and discuss further versus just like saying hey you're going to be the primary you're going to be the secondary you have one question in that is Are the meetings because this will

possibly have some of the conversation are the meetings during the day and the week usually typically um so the the Shrewsbury appointee is generally available in the morning so I think they'll probably be morning meetings during the week um they're quarter they're going to be conducted quarterly for the most part um unless there's any special business that we have to con convene more regularly um so that's kind of the time commitment Um, and I had another Oh, they it is a public body, so they follow open meeting law, same as board of health meetings.

Yeah, that's super helpful. So, would you you mind um Annette um just sending a little blurb uh [music] to us to the whole board group and Nancy? Yep. um that just spells out a little bit of the what it's looking like details and I think it would be helpful just for since um uh Ratica couldn't be here this evening as well just to sort of put what the other towns have voted on and that way um if we do decide to perhaps have somebody in administration versus on the board kind of supports that that's a little bit of what some of the other staff is doing to support as well. Yeah, certainly. I'm happy to do that. And West Bilson's meeting is on Wednesday, so I'll plan to do it on Thursday morning so I can let you know what they end up what direction they end up going. Does that work for everyone?

Yes. Okay, great. We don't want to volunte. [laughter] That's great. And of course, members, um, if you're interested in sitting, obviously that is that's an option and should make known so we could put you forth potentially. Um, all right. And then the third I think we have time for the third one. You want to go ahead with that?

Yeah, this one's very quick. Um, so we're asking the board to consider um approving the town of Shrewsbury website as the central posting location for all central Mass Regional Health Department Advisory Board public meetings agendas in a minutes. Um, so under Mass General law, regional bodies can appoint one central posting location um for their meeting agendas. And this will really just help streamline the administrative so that not everybody has to get the agenda. um you know stamped by the clerk, it will be centralized in Shrewsbury will stamp it and then each of the participating municipalities will have a link that clearly displays on their website where residents can find those meeting agendas and it will just link to the town of Shrewsbury's agenda center. Um so it will still be public and accessible on your website. Um but we'll only have to actually upload the agenda and meeting minutes once

and those are for the meetings that you have with all the towns together. Yep. With all three towns. So those quarterly advisory board meetings questions for Annette.

Would anybody like to make a motion? Make a motion that we um embrace the uh plan uh to uh approve the town of Shrewsbury's website as the central posting location for all CMRD advisory public meeting agendas and minutes. That one. This is that one. [laughter] This is Andrew Chaluka. I second that motion. Vote. Andrew Chalooka. I Bill Muller. I Was an eye. Jen made it. I Great. Thank you. [laughter] Thanks, Annette. Those are Yes. Thank you all.

Very helpful to be able to kind of tick through those like that. Um, we just have to wait till seven before we can technically start with your stuff. Um, is there any other old uh business that anybody needs to flag or new business? I don't believe we had any mail or correspondence uh for upcoming meeting minutes. Um, we meeting minutes meetings uh January 12th, February 9th, and March 9th. Uh so far, um we can probably set a couple of more while we're here. I think we were going to try and mostly do Zoom through the winter time and then kick back up in the spring um with hybrid. I think that's what our plan was. Um but let's look at why don't we try and do April, May, and June while we're here because you know it's crazy how quickly things go past, right? Uh let's see. Are folks available on April 6th

at this point? Yeah. Okay. 46. We can either do May 4th or May 11th. Any preference? Want to do May 11th? May 11th. May 11th. And we'll be warm and cozy again. Uh June 8th or the 15th. Hopefully warm and cozy by then. Eth sounds good. Yeah.

All right. So we now half the year through. All right. Um, are you Paul? Okay. I still have a minute and 30 seconds, but you're free to come to the come to the front here and uh sit at the desk. Uh, so you have a um microphone and you have your site plan. Yeah, you have the site plan, right? To I do show these folks. Okay. Very large. So, um, Andrew and Karen, I'm gonna email you to a digital copy of the site plan so you can see that. Um, so I just sent that over via email to you, but he does have a physical plan here in person.

Thank you. Yeah, take a peek at it. Perfect. I love it. I'm a little disappointed there's not more color, though. Oh, I love it. That's a great pineapple. Where is your neighbor's house? Neighbors. The neighbors are very far away. Okay.

Okay.

All right, it's officially 7 o'clock. Um, we just have to go through uh if I don't know if you've seen seen one of these before, we have a couple of steps we have to go through to make it like official. Okay. Um, [music] so may I have a motion to open the uh hearing? The public hearing. I move that we open the public hearing. This is Andrew Chaluk. I second that motion. Roll call. Andrew Chuka I. Bill Muller. I was desk and I

Okay. This is a public hearing for 82 Potter Hill, uh, map 71, lot one, request for variance from town of Grafton well regulations, section five, distance from the well to proposed structure, a barn. Um, there's a 100 foot requirement and um, the [music] request is for variance to allow for a 50T uh, variance. Correct. Um, so we Thank you. We have the uh updated uh map here of all the things. And we did receive your letter date dated November 3rd, which I won't read all of it. Um but um if you wanted to give uh any brief summary just for the board, so it's on the record here on kind of what you're asking for and why you're asking for.

Sure. Um so I run a small farm up on the top of Potter Hill called Potter Hill Farm and um I mostly am a veggie grower. Um We try to do some animals here and there and it's tough at the top of the hill because it's very windy and overwintering has been an issue. So I applied for a grant from MDAR, the Department of Agriculture and I got the grant and it's for a farm structure or barn or whatever we want to call it with it's going to be I'd like to be a dual purpose. So animals um below like in the basement basically with an open back with an animal area the other side away from the house and then veggie storage and equipment storage and stuff like that for the second level and yeah so it's um it is like the nearest point will be about 50 feet away uh the far corner where the I would be keeping the animals and where the animals would be outdoors would be over 100t away and it's going to have a roof obviously and it's going to have a cement floor. So, um I have a lot of incentive to keep our well, you know, clean and healthy preloads and so I feel like it's given the same protection as what the varian or what the setback the spirit of the setback is. I see that you had reviewed with uh Phil Aier who's not with us here tonight but has in the past. Um he didn't express any concerns to you directly it sounds like.

Nope. I I took took a while to get in contact with but [laughter] once I did he said he um he didn't have any concerns about the site. So just a couple followup on my end and then I'll see if anybody on the board has any um any other members of the board. Um, do you have an existing well that you're like relocating? Is that what this is or No. And I'm not, you know, the setback is for new wells, but I assume I had to to do it. I I never really got any guidance about it, but it's uh it's just an existing well. Gotcha. And a new barn. So, okay. Because you're putting the barn in.

I kind of figured it out way. Yeah. But again, I never got any guidance, so I just thought it better to be in compliance. Yeah. Um and then I I asked the question only about your neighbors. Um uh uh just because I wasn't sure from one comment in here if one or any of your neighbors would be within uh less than 100 uh or their wells would be less than 100 ft from only because we're so far away. So, it's it's over 200 feet. Okay. Some measurements after I

Thank you. because otherwise we might want to hear from your neighbors if they had any concerns. So, that's that's just it was just our so that's that's the only reason why I didn't mention. Great. Perfect. Um Bill, since you're in the room, any questions? Um it looks like existing septic system is is to be um done away with. And so that that is a plan from 2014. It was already done. Okay.

Yeah. And that's not an asy printed out for me a while ago. Um it's the plan of the septic but it was it was the same way as the initial. So the current plan doesn't involve any changes to septic system as okay that's just the biggest thing that's the only thing I had available to draw on I have no other questions. Okay. Uh Karen or Andrew any questions?

No, thank you. It was helpful to have Phil's review of it. Um, so no additional questions for me. No additional questions. Either you or Bill have already asked them. So [laughter] would anybody like to make a motion or any further discussion? This is Bill Mer. I'd make a motion that we um accept the variance for this um building within 50 ft of of the well. Is there a second? This is Andrew Chaluk. I second the motion.

Roll call. Andrew Chalook. I Darren Beski Govin I. Jen Maynard I. that means your your well uh coverage or your uh new barn can be built within 50 feet. Um Nancy will um send over uh followup so that you have that variance um acceptance from us. Okay. Um I'm informed that the um the other plans are also in the office. I can show you where if you need those in that Nancy was looking for. Yeah. I mean, if you want an asbuilt, we can get you an asbuilt. Um, so you have it for your records, but it's not necessary for the variance.

Yeah. No, I she actually just printed that off for me. Um, this was a while back. I don't exactly. It was a few years. Okay. All right. I It's in the town record. Yep. Hope everything goes well with your new building and hopefully the animals are happier with some coverage and uh things go well. Thanks for your contribions. right now and they're um they're cold. Yeah, I'm sure. I'm sure it's been cold already. Sort of a open shed type thing. Great. Any questions for us before I ask to close the hearing? I don't think so. Great. Uh would anybody like to make a motion to close this hearing? I move we close the hearing. Second.

And this is Andrew Chilukai. Second. Roll call. Andrew Chalukai. Bill Merai. Aaron Roses. Jen Mayard. Eye. We're getting good at these. [laughter] Thank you for coming down. Uh it was pretty quick, but hopefully painless, you can have this. We're just up the hill, so Oh, that's true. You are, aren't you? All right. Uh and Mr. Chadri, I just want to let you know I acknowledge you're here. Uh I'm going to make it so that you can speak with us. Give me just a minute. Thank you for coming in. Have a good night. Have a good night.

Okay, Mr. Tra, can you hear us? I think I'm saying that right. Your last name. I also have a call-in user. I'm not sure if that's Let me try again. Uh, Mr. Chadri, can you hear us? Yes. Yes. Oh, great. Okay.

Yes. All right, let me take this off. Great. Okay. Um, so what we're going to do is, um, just like we did last time, we're going to open a public hearing and then, uh, we'll allow you to talk for a few minutes and then board members will ask questions and we'll kind of finish our followup from last month. Sound good? Yes. All right. Thank you. All right. Uh, may I have a motion to open this public hearing? This is Bill Muller. I move that we open this public meeting. Is there a second? This is Andrew Chalup. I second it. Roll call. Andrew Chalupa. I Bill Muller. I Was I?

Jen Maynard. I um so this uh public hearing is the continuation uh for request for Ali Rashid and Amiad uh Chadri from the Village Dairy. Continuation of the hearing uh the petition for the board regarding tobacco violation on October 7th, 2025. specifically the $300 fine, other violation of 105 CMR 665.0000 and regulation of the Grafton Board of Health uh restricting the sale of tobacco product offering for sale cigar products under the minimum pricing outlined in the regulation of the Grafton Board of Health restricting the sale of tobacco product section G1 and two first violation of fine of $300. Um [music] asking for consideration to remove that fine. Um, so, um, welcome back. Uh, thank you for joining us. Um, you don't have to go through all the things we went through last time unless any of the board members need a refresh, but I think we're good. Um, last time we spoke, we were hoping that you would be able to go through and uh, produce like the bill of sale and delivery, essentially delivery receipt of when the product in question was received at the store. given [music] um sort of the history and content of how you described how you thought [music] um the product was on display, if you will, uh at the store and um I don't know that we received that. So, want to give you the opportunity to to weigh in there and then I'll have board members ask any questions.

Yes, sure. Uh thank you for all for this opportunity. Uh I was stopped by in uh in in town hall like uh like two three days ago and I was requesting to have that ticket issue which is like tell me like what exactly cigar product is because there so many cigars and we had like two three invoices and we're trying to go through it and I don't know which one particularly like that day was coming up so I can I can bring that invites to to you guys. So when I stopped by the in town hall and I think the documentation and they don't have uh the ticket in the file. So I was waiting for the email and I couldn't receive any email from you guys only beside that uh Zoom meeting. That's it. So that's the whole thing. I I thought the um issue was that the ticket doesn't actually have the um because I did check in with the office before this to see if we had anything to review. Um that the ticket didn't actually have a specific brand listed on it. Um so I you know I don't think that we have any additional information we could provide to you. I guess [music] uh one question I would have is and I think um this was some of the questions the board had asked you last time was um you know was it atypical you not not typical for you to have to order a product that you didn't typically [music] order so that maybe looking at those um bill of sales or receipts or delivery receipts you know uh a you had mentioned it wasn't a product that you typically order it was sort of an offcycle one that somebody wanted so Um, you know, I guess in light of that, um, maybe that's the best way for you to have been able to find it, unless you have a lot of these sort of, uh, requests from, um,

customers that, uh, come up that are not things you typically stock.

See, uh, so I just ordered last week is called ny natty wrap from the customer asked me to order like four boxes. So I just ordered it. So that's how like you know I ordered like night night or game or stuff like that. So now I'm I'm like like kind of confused. Last time it's like you know and the one of the board members said like I don't want to like you can print something and bring to bring me we want to like what cigar really is. So I don't like I don't want to like give you something which is false. I want to like exactly what what product like is a white towel or is a game or is any natty wrap. So I can I can go through one by one invoices and check which date and what time is coming. So I can take that page off and bring it to you guys. This is all my question is.

Yeah, we don't have that information from what Annette has said. Um uh that is not listed on the ticket and so of course the the person who um gave it is not going to remember the exact product at this point either. [music] Um so

so what so sorry to cut you. So what I'm what if you allow me to so what I'm going to do I'm going to bring that whole invoices. So like whatever the delivery is and know how many cigar is. So how we can like describe like this is they are the price is wrong because I only I only remember my my employer that employee over there he told me is only one cigar which is cheap pointed which is a wrong price not all them just one cigar which is like you know like game game brand they had like almost seven different uh uh like sweet black um uh green sweet and diamond all that kind of things just like white owl had a green sweet black white did diamond all that kind of things so I can bring those to you guys and I just needed more time a little bit Jen may I may I ask a question

please y sorry um Mr. Shadri, it's been something like 29 days since our last meeting. Yes, sir. I don't think that insufficient time is really an issue here. There's been four weeks um [music] to resolve this. And we were we're trying to do you a favor by extending this meeting by a month in order to have you provide information that could support your claim. But I think the bigger issue is that your claim was that you

knew for a fact that this special cigar had arrived one day before the the inspection and the issuance of the violation. And now you're saying that you don't even know which cigar it is. I'm not sure how you could be sure that it was a cigar that had arrived just one day before if now you're telling us that you don't know which brand it was or what the cigar was that resulted in the violation.

So, so that's a whole thing. You're taking a whole whole thing is the wrong side. What I'm trying to said is product we had like four or five product come in the same day. So I don't know the product which product had a wrong price and which one they check. So I just want to like bring it to you right product which is last time you you the one who told me that like you don't want to like print anything and bring it to me or email to me. It's like okay I'm going to go through the one by one the invoice and bring that exactly what didn't I want to do? I I misunderstood. What didn't I want to do? Say again. What are you saying? I didn't want you said I didn't want to do something

like you say like don't bring any like email or any any print anything. Yeah. Just a physical invoice. Exactly. Exactly. So that's what I like we had like every week we had like three, four, five items coming in in the delivery. So I just want to like make sure I can bring you exactly what you want. What does the price come? You didn't. That's the that's the problem. Are you saying that you got five deliveries on the same day? All of your deliveries in a month come on the same day. So No, no, sir. No. The is the one every delivery every week, one delivery is five, six items. It's just like a games or diamonds or all other things coming up in the one delivery. So

just one invoice then, right? It would have just been one invoice that you would have needed to bring because it would have been the invoice from the day before the the violation. So my question is if I bring that invoices for that day for you, how you how you figure out which which one product is. So which product is

but Mr. Chadri, I'm sorry last month you did not indicate to us that you didn't know what the product was. It sounded as though you knew exactly what the product was. Um so it is a little surprising that a few days before and you happen to be in the office for [music] other other uh business um that this kind of came up. uh we are not going to look through invoices and try and figure it out. It would have been the expectation that you as the store manager who uh we gave this insight to and this extension to last time would have known at that time and if you didn't know at that time what the product was that would have been made known to us. Um, and as uh Andrew is indicating, if it was the day before that it was shipped, you know, we would anticipate that the name of that product would be there and it should be as simple as circling that product because at no point last time was it indicated that you didn't know what the product was. Um, and you know, to your point, if you're getting loads and loads of things in, yes, it was one cigarette or one cigar this time. Uh, but you could see how we would think that if we can't find this particular thing, there's not a well ticking and tying back to all of this. And I think what Andrew's other point was was that we did not want some assertion from your vendor that they delivered it. We wanted proof of sale from the delivery date uh so that it could not essentially be modified. Uh, that was what our point was because that's something that's, you know, this is what we're delivering and we could sort of validate um the information that you were giving us around timeline. So, um, you know, while we appreciate that you, uh, cater very much, it sounds like, to your customers and really try to deliver on what they're asking you for, um, the burden is not really on us to, to tick and tie and figure out what that product is. And, you know, it is the first we're hearing that we didn't know what the pro that you didn't know what the product was. Um, that wasn't really what the conversation was last time.

[music] Um, so, um, are is there any other, um, insight you'd like to share or anything that's changed since last time we met before board members discuss? No. No, I don't. Oh, okay. Um, [music] members, any further questions for Mr. Chadri? No. Any discussion? Would anybody like to make a motion? to close the hearing.

Um, no, we need to make a decision about whether or not we wave the the um wave the fee that was requested. Um, I just I think a couple things to [music] to weigh into to Andrew's point. Um, you know, four weeks does seem like a sufficient amount of time to try and [music] find this information. Um, and I I do think we do need to consider that if we were to [music] overturn um that we could be setting a precedence for other violations in town that may happen. So, just with with those points [music] in discussion in mind. Um, and others, please feel free to weigh in if you feel differently, but um I can't make a motion. [laughter] Um I I think using the criteria that we set at the last meeting um we don't have the information we need to overturn the violation. So um unfortunately I'd make a motion that we uphold the violation as it's originally issued.

Is there a second? This is Bill Mueller. I second that. Roll call. Hendri, Lucai, Bill Muller, Baron Weski, Jen Maynard. Um, thank you for coming back, Mr. Chadri, and trying to find that information. Um, hopefully, you know, across the board, I think we've all learned something from this experience. Uh, but, you know, we appreciate your doing business in town and, um, hope that, uh, things will be smooth smooth sailing moving forward. Thank you. Thank you. Um, would anybody like to make a motion to close the hearing?

This is Bill Mer. I move that we close the hearing. Second. This is Andrew Chuk. I second the motion. Roll call. Andrew Chalukai. Biller. I Aaron Wowski Gilai. Jen Mayor. I Okay. Uh, let's see. I think that we have actually gone ahead and gone through all of our agenda items. Did anybody else have anything to flag for us before we entertain our final hopeful motion for tonight? No. Would anybody like to make a motion? [laughter]

This is Bill Mer. I move that we adjourn. Second. This is Andrew Chuca. I second the motion. Roll call. Andrew Luke. I Bill Muller. Ironesi have an eye. Jen Mayard. I thanks everyone. Have a nice holiday. If we don't see or talk to you, I'm sure we'll email. Take