Board of Selectmen - Regular Meeting

Aliance to the United States of America to the world for which it stands. One nation under God, indivisible with the individ.

Yeah, if you want to jump right to the contract, we can do that.

Do you guys have any questions about the contract? I don't know. I know Jim and I have talked a little bit today about meeting contracts and um is there a proposed contract? Yeah. Did you sign it? Okay.

Well, we can all walk through. Yes, I can bring it up on screen. This is the actual contract and I made so this is the actual contract to sign. Those are my little notes. Uh we talked about April 8th being the start date cuz our current monograph ends the end of March. Um this is one of my little notes on it. Um we talked about the trash uh containers and where to have them. We talked about starting possibly on the 8th um to have that be the first day of trash. Is that still

Yeah. Okay. So you so your the Monday which is the 30th will will be the the last pick up for trash and recycling with um Pella. Um so that puts the first Wednesday being April 8th which we will collect trash on the 8th and then on the 15th will be trash and recycling. So that'll be that that'll be that two week period. So it'll be two weeks in a day. Um but that'll kick us off on that every other week schedule. Um April 1st we will have the cardboard containers in place um AC I believe Kathy we talking about across the street and the municipal lot.

Yes

with those cardboard containers. So on April 1st, those will be available. And um I spoke with uh back this afternoon about um I will put together a a flyer uh um by uh tomorrow and Wednesday so you can have opportunity to deliver session as a handout. Um we'll put some key key points on that these dates kind of uh clearly articulate the cardboard um process and how we're going to encourage that. Um we'll also make note that uh every resident will be giving the exact same size trash pack that they already have. So I have the list of of that detailed by address. Um we'll also make note that the recycling car or what is resident's choice of what they're going to want want to use moving forward. Um nothing was is mandated by ELM all the time as to what they want to use. Uh um it's what they're going to know, especially once you get your cardboard out of of the screen. Everyone's going to know what five container best works for them. I mean, we were picking up today and we were picking up um laundry baskets, you know. So, everyone has their own their own thing. That was only going to be able to do collecting. Um, I did speak with Katherine today about um, you know, one of the um, feedback that I suspect that you might have is from residents, but we no longer have a bowel. We got rid of the bowel when they got reissued. Um,

we could offer a um, a cart um, at the discounted fee um, as a solution. So, I'm not looking to sell the car. Am I looking at you know I'm not trying to so I don't we don't want to be perceived that you now have to buy your recycling c it's just the option for the resident that says you just now put me in hot because I got rid of my carts or my barrels or whatever and I don't have the ability to go to Home Depot and buy another one or whatever. So, you know, BLM could provide that recycling. It will be a 65gallon um product and we will label that you know for recycling you know so it's at least an option to that push back you know that's the trash that will be for recycling and so like the last part is going to be the exact same size card that each president now has. So I bet we got that and asking this. So again with this 30 30 35 or so 35gallon cars out there approximately 100 95gallon cars and then the remainder of the 65gallon right and you got to provide so we're providing those so the recycling is now resident's choice as to what they want to use for their recycling and we have no criteria what that need what that needs to be if that wants to be a little tote, a 10 gallon, a 15 gallon, a 75gallon, we will just provide the option for them to purchase a 65gallon tote. If it's a hot ship that they can't go against, they will for whatever reason. I think from that discussion that you're not doing the mechanical pickup, correct? Okay. It will be mechanical to the to the to the to the extent that um

if there was a mechanical barrel up there. It will be the um the the semi-automatic manual um copter that's on the truck. Okay. Um the the first um the first couple of weeks um of trash collection where uh we are planning on going out with um two vehicles um until we get comfortable with the group um and then we will transition to what we believe will be one vehicle and that will be of the of the the automatic um vehicles that you currently now have with you, you know. So, so um you know you residents get used to a time when we're always there, right? So that will change um after the first couple weeks as we transition from two vehicles to to one vehicle. If you have a citizen wants a um recycling coat, are they allowed to put card in that or is it all? So, so the the um yes. However, it should be strongly encouraged to bring it to the containers here. So, we don't want to if there's a, you know, we have residents that don't don't have the means to drive, don't have the means to get it, and they want to continue to um well, slice it up, dice it up, and put it in their barrels or or um or bundle it and leave it at the curb. Well, we don't when I say we, you know, you know, in partnership with the town because like we propose, you know, we want to get that cotton out of the street and we want to get it into those containers. So, it's saving the

town the cost of of of that concrete, you know. So, what we don't want to happen is they have to have the habit of saying folks can just bundle their cardboard, you know, 3x3 squares and and and tie it on, wrap it up and leave it under the curb. Um so you know our experience with the other towns is that as we see that happening you know we we we kind of knock on the door to find out why that's happening. You know is is it a hardship because they don't have the means to have to to transport it. they they don't drive whatever the same scenario is and we work those but we just don't you know you know at the end of the day it's not a huge issue because folks really want to it's a lot more convenient for them to just um and it doesn't have to be on a weekly basis. It could be they could be they decide to hold it for 2 weeks or 3 weeks, whatever they want to do, you know, and and uh throw it in their trunks on the back of their pickup trucks and bring it to the to the containers, you know. So, but the message should be is that, you know, it's it's um highly encouraged to bring your cardboard to the containers. Now the question is what's the reason why is the battery much more expensive to get rid of? So so it's the uh so it's the weight of the co the the the uh the the corateed cardboard uh makes up roughly 45% of your of your total weight in the second. Right? So by getting that weight out of stream and disposing it this way, the town the benefit to the town is that so so we're taking cardboard um and processing processing it at no cost to the town. Um,

and the benefit to the town is they're getting that weight out of the stream and therefore not paying for 100 what is it today? 100% of these recycling. So roughly you're going to cut half of the recycling volume out 25 whatever. So therefore half of this dream is gone and people take it over here and then that means that the the other half the stream which is is protest right and then um and so as we proposed this that's why we were able to suggest to go to every other leg which did which also save you safety cost because um you know my spot checking you know, your recycle bin is, you know, currently a couple of months ago was that they were, you know, significantly full of cotton. So, if you get that out, you know, that's the biggest volume. That's the bulkiest stuff. And if you get that out and all of a sudden you go more room and so the, you know, so the rest of my every other week, we can recycle them every week. But once you start dissecting it, you know how much of that space of width and now what's left and so so it it works well with in the other communities and uh hopefully that it'll work well there. Firstly, I probably want to have a tote um and just do the second because um I'd have a bin and I have that during the week. So, I get it out to the to the garage, put it in the tote, and then I get two two recycling bins out into the tote. So just as as an example, how

how much impact of your recycling this last one? Okay.

Okay. So that's that's that's um our experience that that's not necessarily the norm. Um and um and you know some folks you know recycling a whole lot more and they have a whole lot more recycling than they have trash. Um and uh and that's okay. you know there's no restriction on you know your recycling but you know as a whole and given the the number of households you have here the you know the um the demographics uh I believe to be fairly um um consistent with the other town servicing you know and you know we're confident that these numbers are going to are going to hold prove true for you that much I mean you you'll I mean, we put two six yard dumpers dumpsters out there. Um that um we very well may be picking up twice a week, you know. So that's 44 yards of cardboard. That's what we're estimating probably. Yeah. So it doesn't have to be it it doesn't have to be completely dry. It shouldn't be soaked. Um Um So pizza boxes. So pizza No. So pizza boxes in our in our our cavi mother in the supply we put out that the pizza box will go into the trash because not touched. Yeah. So I put that

the other half. Yeah. So like the liquid guy is not on the cardboard dumpster is only going to be over there. Yes. property property in the same and out

and they go to church there could come you know 24/7 you know to bring that there with at convenience I think it'll be a little bit you know I think it'll be a smooth transition then you know change is always you know BS bumps in the road once that information starts getting pushed out. Yeah. And um and then the you know the push back to the why that's always been why cost when are they told to be picked up um that that I don't know that's a cas

it'll be the end of the the end of March. So after that pick up on the 30th just correct I believe we'll find

and then we'll have a with that extra week if you will um you know we'll we plan to be by that first um distributing the cont at least have have a few days here to uh to transition those Um, so as far as the contract we discussed, um, it says 6:00 p.m. 6:00 a.m. to let everybody know that day if it's going to be cancelled, but we discussed doing it Tuesday night instead so that people aren't putting stuff out in the middle of a snowstorm or getting it by cloud or whatever. Um, so that we changed to it was 5:00 p.m. Okay. With you?

Yes. Okay. What are you using for verification? Um, I'll do the town website that does mailing to people that sign up for it and then post it on Facebook. Okay. I'll share it as well.

Good. If I may, a magnet of communication, every every resident will have um my cell phone number as our customer service number. Um there's no 1-800 um where's my traffic. So those those calls become a few I get a bunch in the beginning a lot of questions about what we just talked about and then then you know few questions about you know how you figuring out tomorrow because it's the Monday the holiday or whatever whatever those can be. I think the my experience is that the residents appreciate having that direct access um to have those questions uh to be answered immediately. Okay. Um currently it says that missed collections. So if somebody calls the town and says, "Oh, you missed my barrel." They should bring it in and have it picked up the next week. Or how is that because that's what this

that's what this is getting.

Sure. So it's a good good question. So, uh, you know, we're we're we're reasonable. Um, um, 90 95% of the maybe 99% of the calls of the miss was not not that we missed it, but the resident missed us. And we're we're reasonable on our u especially when they come in during the the the route. Um, you know, we're reasonable about when possible swinging back. Um and then we're also very reasonable. We don't have to think about it, but we're also very reasonable about um accommodating and swinging by, you know, the next day to pick it up or whatever. So,

okay. So, you're just not comfortable putting that in the contract, right? I don't think we want to put that in there then because then it becomes we need to come back and come back and it's like I said it's we're not perfect but we change it from shell to okay

and then I have my notes on that one Sorry. Tuesday. Okay. Residents choice. No profit in cost for the bi-weekly on the dumpsters or the containers. But there is an added dollar 20 $125 per dumpster um times two um per month for the broken cardboard dumpsters. But we figured that into the amount it's over and above. Okay, so I'm talking about right here. The year one, you're going to add in 125* 2 um per month, but we already did that in the amount that's in the budget.

So basically, we're renting that. Well, basically it's it's because this this because the the cod was a value added service that we could that we proposed um whereas the other containers were u contract and this was something that you know outside it's essentially a service fee. I guess you're right. It's a service for it's an upright and the reason reasoning behind it while I was there. Okay.

And then we talked about putting the dumpsters back at the town hall the school park in here. Um would the school and the fire department chair run do you think?

Yeah. So so correct me if I'm wrong but the fire department believe there's a couple of toes out there. And then um the school has a uh has a sixyard dumpster and then they also have a 4yard recycling dumpster. Um but I I um as we talked about I do want do want to get some more of the school and and um cuz that they're putting all their hardwood in that as well. So, we want going to work with them on on trying to get the couch up segated and then then they'll they'll probably just with what's left will probably just be a couple two three cups instead of instead of the dumpster. So, that that handles confided about in the school the um the park will get um a dumpster um same size dumpster that's probably there. Um, and then as far as I as far as this one here, um, I had mentioned that and again I I just taken a peek in it on the way in today. You know, that was done on Wednesday. Here it is Monday, you know. So half and I know it's and I've spot checked that a few times. I've never seen that more than half forward. Um, so my my thinking on and I know we get a car in the building here for recycling. So my thinking is that at the onset let's eliminate that uh dumpster factor and and I say that for for one main reason as the as the you know you don't want the residents using that dumpster for for trash. They're more likely to once they have these dumpsters for cardboard across the street, you know. So um oh let's just we bring our compliment anyways. is just swing go to the town hall and throw some some trash. So, I don't think the town hall needs a dumpster. They just need a couple two three cars. If we find that they don't they do then we put a

dumpster back. I think it's more of a deterrent or um you know an excuse to put some trash in that direction. Could I make this suggestion that the school have some kind of recept for the tri board because basically yeah I you know I live in my house got to go here that's fine but I think we need to take care of the school and I think that way they'll be trained to put work in one recyclable then whatever else you leave with them put that thought Thank you.

Okay, perfect. Um that way liabilities there is um there is in the termination clause um the fact that appropriations are not down to fund the agreement. That's another reason for termination just because we need to add and there's other I think that's I think we covered everything. I think that covers everything same sizes and change that time.

What are we expecting to sign this? Um, we were hoping to sign it tonight, but if you guys want time to read it, I can give you copies and you can just come back in and sign sometime. I would like to read it. Okay, perfect. All right. So, let me make the changes. Um, and then I will get that out to everybody tomorrow. Okay. Do you have any more questions for Jim? We had a lot of

Oh, the pamphlets. He's gonna like the flyer. Yeah. Yes. Yeah. Um, do you want the flyer for the deliberative session or do you want for the March vote? Which one is going to hit more people? Um, I'm just I'm a little bit nervous. I was talking to Sarah about it today, but with everything that's going to come out as a deliberative session, it's going to be a lot of information there and I just don't want it to get lost in the shop or confused with any of the other information that's going out. I just don't know what your thoughts are.

So, the vote is to Tuesday Thanksgiving in 20 days. We didn't figure it out. We'll have information out before that too. Yeah, but I'd say in the handout I think I put it at the dollar. Okay. Piece of paper. Yeah. I think it's just going to get confused. You're only going to get over it. So if you get one on the way out. Yeah. Did you have a question? Both. I'm not sure what you have for time between now and Thursday.

Yeah. So, I mean, you know, I was as we spoke today, I was willing to to know that you need to do deliberative, but it is it is a good point that um to have it pushed out, you know, almost now 60 days opposed to 30 days where the information is is more fresh, you know, um and I kind of want but I be more than happy to accommodate and get it out. But I mean, I wouldn't mind the extra time to work with you so we can make sure that it's correct. It's messaged correctly. Yeah.

Um, as we we had joined that um your local um Facebook page and I know that you know some comments had already come out there and no information pushed out yet, you know. So, so I think once once we work together and get the document, then it could be pushed out, you know, via the social media, via the and it's only within the 30-day period. And I think that probably makes the most sense. Okay. Okay. Yeah.

Okay. All right. Perfect. So, that gives us a little more time to work on them. to make changes.

Okay. What's the market that you get rid of this stuff into? What does that look like? How reliable is that? Yeah. So, I mean, so the good question. So, the um the recycling right now we have the choice of uh power facilities. Um one is um waste management facility um in Belg recycling facility and then um green works facility which um you might be more familiar with that one which is uh now owned by public services that's down on one in the evening. Um that one had just uh reopened. Um so those are the those are our two sources that have been that have been here. Um, and then the child board, you know, we're taking we're taking the child who's bailing it and uh and we're marking that uh to the mills mostly up in up in Maine. There's a couple in Connecticut. Uh, you know, so that, you know, that's the one recyclable that I can tell you is, you know, you know, 100% getting repurposed. Um the the single stream goes for these facilities and you know a certain percentage of that just um you know it's kind of what school did and all that stuff uh you know um you know ends up being trash but we do our job we bring it to certified recycling facilities and then it's up to them to and then there they you know they're inspectors that are you know making sure But but the recycling industry is not what it used to be. Um you know this six years ago there was there was actually some value given back to the municipalities for the recycling. You know now it's costing more to dispose of the recycling than it is to dispose of

trash. We did see, you know, a little bit of a spike um this month. January's um cost just came up from recycling and and um it did spike over 155 or something. Uh that's just a that's a $10 spike over the last month. So, but we'll see as we as we get uh get into the spring months, you know, that's you know, that kind of comes down. Yeah, I mean it's a it's it's a good question, but it is a possibly proposition to uh for the recycling facilities to store all that and and then find a market.

Thank you so much, J. All right, great. Thank you very much. Sure. Thanks. I'll make a change here. I accidentally uh sure

y anything going on

fire they have nothing to report um for EOS Just a reminder that the our first drill is the 4th. Um probably sometime in the morning, hopefully ending sometime around noon time, 1:00, cuz that's usually what happens. Um and uh we'll go from there. Sure. Uh I received a forwarded email to to me at the church. That's how we found you. Um the question is uh 128 road is talking about the people who are one house beyond it uh outside fuel burning or heat up out there and they're complaining one is complaining about the smoke etc company was in my recollection was we had that the church in the congregation church owned that property at 148 and we had the same situation at the time we were owning it out and chief true went to the property with with the outside furnace and found that the height of the stack did not meet code I just looked at it today come by in the for the sun was up and saw that it seemed like that has not been shrunk. I believe it's still sitting up the way it is. The high is what uh Ju has.

Um, so he has contacted me last year and I referred him to the Department of Family Services who enforces those regulations for that. Um, he also came to a select board meeting, met with the board of health. Um and Gino went there and looked at it and um there was discussion about raising the staff and the owner at 130 or the uh son-in-law was going to do that and then the person at 128 didn't like that so he came back and now it's in civil litigation and that's all that I know of.

Okay. I am just going to repeat basically what I just said to you as a history academic but I have no communications with anybody. I've switched computer systems and so therefore anything that had an email date from one year or back as far as Y and so they find that confusing I don't think my story is going to be that much so I just want to warn you around Oh yeah I I know okay I'm aware and Yeah, thank you.

Uh, it's been a busy couple weeks in the road department. Last week's storm brought nearly 20 ines of snow in and just over a 24-hour period, not to mention the posttorm cleanup of intersections, hydrants, and drifting snow. also been dealing with a statewide salt shortage. Uh Morton, our contracted supplier, was unable to provide any salt for this past month. Um I was able to procure 68 tons from Eastern Minerals. Um basically their competition. Um but I I have heard from Morton this past Saturday and their ship is docked and being unloaded in Portsouth to fulfill orders. So hopefully they can get back on track here. So

you got room in the shed for it? Oh, for sure. This was the first time that I've ever seen the shed so empty. So yeah, a little concerning, but like I said, the salt is being unloaded and I've got six loads on order right now. So hopefully I see him several. I want to thank you for where we've been on for road and Southfield. You've taken that out. So now you basically same thing you did on North Road and drink water. Yep. Trying to mitigate mitigate line of sight. You better save. Thank you.

Is there any contract with us with Martin since we had to go somewhere else that was there any adjustment made with the contract play that we would get or how that

go? So pretty much the contract we signed with Morton. Um the only provision there was that I had to take 40% of my reserve tonnage before the uh fiscal year 2025 ended which we did do. um that basically when I contacted um Granite State, a division of Eastern Minerals, they graciously helped us out in our time of need. And um they it they didn't gouge us. They they actually honored the they actually honored the $73.90 a ton that we were quoted this past uh 2025 for this winter season. So, um, yeah, I just I I really want to give them a shout out for for helping us out. So, but yeah, as far as retribution, I I I you know, have to have a lawyer look at that, I guess.

Financially, where do you suppose we are? Give me your guess. Um, I I gotta touch base because I we signed a bill tonight, uh, BNS disposal, but I touch base with Kathy, but I'm I'm from my rough chicken scratch probably 70% 70% of the winter maintenance budget works so far. So, more snow, right? horse. Chief, you got anything?

Uh, just a couple things. Last couple weeks, I've had three officers fall in the parking lot, two, we had a head injury last week that we had a transport out with an ambulance. uh probably a week week and a half before it had a guy fall on his back and the same guy that hurt his head fell a couple weeks before that. So, it's all happening over by the it declines over in the corner over there. I think the cars are there when they're running. It's melting the ice and then it becomes like black ice. You can't see it cuz it freezes right over. So something probably look into the future to see we've figured something out um to stop that from happening. It's not the first time people have taken spills out there. Just you can't see the ice and you go right underneath, you know, your feet go right underneath the guy the other night hit his head on the cruiser and then his back was hit. So he kept pretty bad now. He's still out right now. Hopefully he'll be back next week. He's on his days off. So hopefully he's recovering from it. the the cars talk about chief um are towards the my melting the snow and they're running. Okay.

And then they'll leave and it just flash breezes and then you can't see it and they back in there, get out of the car and go out to the car. So

what happened last week with the officer that hurt his head, we got a we have we've had two calls over to exit her the high school in the last couple of weeks. We had the Allison mom uh that came in as a real shooting and then they had a call last week, a fake call, but they had it coming into the student with a gun in a backpack at the school. Um it wasn't a real call at all, but it came in as a real call. So he was responding over there cuz we did Paul over first usually and he took this film in the park. I'm not going to that. And it happened. It was lucky one of the guys saw him because he didn't even know where he was. So it's lay out. So whatever in the future we could talk about it at some point where we can come up with some ideas to try to figure that out. Um you know I don't know if it's like it's come up with some kind of possible like sally board out there some stand up put the cars underneath that keeps snow from being underneath it. Um you know we've been parking the cars in the back but yeah when you scrape the parking lot it's not taking it right down and still melting.

Well it's at an angle there too and it's all coming right off the roof. So we put the We put the um the tapes to melt off all of the icicles and that wall that is melting and coming down and then turning into the parking lot. So like over here where the icicles were hanging by the side that was like today was they showed up right away. We called them. They came they plowed the parking lot. They sick over sands in the parking lot. Salted it. They did a great job. They were here in like 20 minutes. Yeah.

Um, so, you know, kudos to to PJ's company there. They're they're here right away. It's not anybody's fault. It's just more or less the driveway is the the problem. And, you know, it's where we park the cars. You know, we we park the private cars. No. Well, the cruise, but you know, where you park the private cars. Yeah. We had river those are flatter. Yeah.

Are wondering if you might want to look at putting the cruises down there. The only reason I don't like is because the camera doesn't catch all of it. Okay? So, I don't like my cars sitting where I can't see cameras on them because I can see the cameras in my house. So, um that's the only reason I don't like putting them in places that I can't see them because someone breaks a window when they take the computer out of it, they got all that information. So, that's why we have Okay. Thank you. Uh think that's about it. Please follow the just hang around. He wanted to see who volunteered.

Um, did you need um going back to management? Do you need a select board member to be there on Wednesday? Um it would be nice but if they want to appoint somebody to be in there um for them that's fine talking we're not going to be able shooting. So there's only one guy here. Okay guys I'm training Durham for active shooting. I'll be the only one here. So if you need me, I'll come up. But I unfortunately can't join on this system to work. What What is this?

Um emergency management drill. So it' be the seabird drill and it would be the the board's position on the Yeah. team. Thank you. Um, which I don't know exactly where that table. Good thing they give me an option. You can just follow. Okay. You just check what whenever. Yeah. Whenever they call. I'm just going to assume like 8 in the morning. Yeah. 8 9 probably till maybe noon time 1:00.

I can do it. Okay. um uh I can get it from Kathy. Anything I think if there's anything like coming from that like that Josh could be described or any of the materials that would be helpful to prepare for next time I'd like to see that works. Yep. Great. Perfect. Thank you. in business.

Um yes, uh the resident that had the um information about Lockwood Road, I have not gotten to hear her and she's not here tonight. So maybe we put that one and I'll find out um from her, you know, what her thoughts are. Um there was a letter here um about an action on planning and zoning board condition that Adam follow through with um

and has looked at it along with Peter and the Dustin and this is the letter that they came off to send out one more time before any kind of action and this will go to the legal council on that represent as well. Okay. Do we need a motion for that? It wouldn't be better if we had a motion for it. Just a good

Thank you. Um this is just the new contract for um we know sign another one, but this one had like a payment plan we set out for it for um the vegetation mosquito control. Um he just wanted to have one member sign if that's okay. Yes, it was previously approved by the boards and it's just a signature. The first came both April 1st you want to involve signing. Yes, it's a motion to uh sign a letter from

second. What was your favorite? And this is for 149 South Road just to keep everything. Thank you. Um the next thing I have is two veterans exemptions. Um one of them is for total disability. Mhm. This one's total visibility, too. They're both actually for total visibility. These are the ones that the warrant article is pertaining to that we have on the on the ballot. So, as of January, the they can't stack to the credit anymore. So the ballot question war article number five on the ballot will address being able to give the veterans the same amount that they would have gotten. So it's 2150 cuz it's 14. It was previously 1,400 and 750 but they hand over them. So right now it's only 1,400. Um they can't have the 750 2150 for total

for to and 750 for just the right for Yeah. Yeah. Cuz they can no longer stack. So what if we if we sign that right now then the the voting hasn't happened? No. If we want signage now before I think it would be retro, but if you want to make sure we can wait until after

it doesn't pass, right? passport, but if it passes again, so they have to apply at that point to get a full amount of hits. No, it would put to everybody that's disabled saying there's two others in town that would go wrong. So, they would lose that 750 and then they would get the the new one. So right now all the disabled bets are just giving 14. All right. So if that's the case then I'll say we can sign

and then we just sign another one after the war article passes. You wouldn't have to do okay if it's approved it's approved and they're they're ready to go. So it would just be motions for approved by map and please motion to approve the vet credit for map 4 lot 32-4 and for lot map 11 lot 40-8 I'll second that don't this is the detention yes

totally totally Go. Bye. I can check. Okay. uh the pound court. Did you guys have a chance to read that letter?

Yes. Is that okay to give to Sarah or did you want to change anything at all? I suggest adding in the panels running especially around the UV. Okay. Okay. Perfect. We're all very good. Thank you. Much appreciated.

Yeah. No problem. Um, I did get an update from the response to New Hampshire DPS about the well, the extra well that's going in, but it's not a response from the state. It's a response from the company um helping uh with the funds and boards. So, I didn't have a chance to read all through these yet, but um there's no final determination from the state again. So, we're still waiting for that final determination. So, I'll forward this to you guys if you um if you want to do paper copy copy. Okay.

Does anybody want the timeline for supposed to have a final determination? There really isn't ahead. um they have timeline listed but it depends on this is the back and forth stage where they can ask questions and then get their answers back. So dees that asked them a bunch of questions get this answer back. Now DES is going to review these again and then they make a determination based out their lastation but it doesn't really need further information. Okay. Um so we'll see if this is anything that they need. and then we'll plug that energy. Uh Peter did a great job with a bunch of these spreadsheets. Um I don't know if you want to have so many available for your information if you think it would be helpful to print some of these off um for the public. But to just go through a few of them, this current one is 2126 the budget and then we did an average of what the the amount was for the last six years and then a 10ear average as well which is right above where we are. It's 92,000 for the 10 year average where I think does increase for this year. Um there's a lot of information here. You did a great job. Thank you very much. Um and then he did some further ones sorted by department numbers which is your DRA numbers on the right. Your departments, it's a change to the budget. Um what the department submitted as well as what the final budget was for 2026.

um the percentage changes, the change to the budget, the percentage of the budget in each department is for 25 and 26. So you can see what the actual percentage of the total budgets are for each department. That's that's super helpful. People were asking for that information. Um it's sorted also by previous increase to the previous budget. So this is the increases from 25 to 26 for there's als percentages to previous budget. So that's the first sorting. Um this one is voted by departments. Looks like you have this morning. Yeah, this is the actuals and it's sorted by the departments um which is 25 budget actuals and what was left and then 26 if the budget the change the percentage there's there's there's some good information here he made up a pretty good program where he can manually manipulate the information to get these different reports which is wonderful. And he can also the other one that has all he also can expand this so that it has a lip as well. So if you wanted to have this expanded so you know what makes up the different line items. When we go to the where where this is really good is when we go to the deliberative session, if they wanted to zero something out or if they wanted to do a reduction, they're doing it by these departments,

not the indiv, you know, the itemized budget. We still have to have it available for them so they know what it is because we do have an itemized one. Um, but this is this is going to give them more information. I'm just not sure which one of these because there are some ones for actuals and budget is really just for internal or just to see how things laid out. But just the the second sheet, which is just the budgets. Um, that's probably the one that has the source by number. Yeah, I like that. I like that

it doesn't ranking but you can rank in you can see it visually on the other ones. Right. So if somebody wants to see all the problems that are under budget that you know it shows that you probably like you're referring to the second page I think which is the sort of part number. Yeah that's probably one I would do the handout. I don't think you'd want to have every iteration. Yeah. Right. That's what we were thinking. Yeah. And then I would like to have a copy of it blown up. Yeah. Um I try to do it on this file that you sent Jason.

Okay. And I had issues trying to freely do it for me. Yeah. Yeah. Um, I'm actually going to do 11 by7s of the warrant as well, so that you guys are reading big big words instead of having to, you know, scrubble to see what's on there. Um, would you like the information that I posted that I had sent to you earlier about um what each fund is? It was in red. It was a document that had all the valid um items and then it had an explanation of them underneath it. Do you think that would be helpful for you if people had certain questions?

I can't find Okay. Okay. Would you guys like copies of that too or Yeah. General?

I can email it out to you. It's just legal said we couldn't put it out there because it might seem like a left mirroring, but honestly between Peter and myself, it was our take on the departments and and the funds and we went back to the original burn articles and I did a bunch of research on on them to say what they were and it's just giving you information about the cause. Um, it didn't go into detail as to the amounts that were were done for each fund, but it does give you information. So, I've given up here. It makes sense.

Okay. Yes. And then, uh, Peter has another spreadsheet that he's worked on. It's amazing. That's almost like the start of a CIP. Well, is the start of a CP. Um and so he's got the the funds and what has been done from the start of 23. He started in 23 um and has gone from there with a spreadsheet that he can immediately different. It's it's wonderful. Very thankful. Did

you get your your write up and you put together He he spent weekend working. Yeah. Yeah. That's when the one you want both of them. No, I'm just wondering if um I was cautioned against putting them up to make because legal sounded more like the lectionary than just information.

So if you guys want them available for you have to just Okay. Okay. We are going to have legal sitting at the table with you. Um he's only going to answer to technical stuff. He's not going to get into the weeds on anything.

Um, so he's not going to be answered for you as a ward. He's just going to be there as guidance for anything legal that I can. So he's just there but he was he's not going to say yeah this we should the only thing that he was concerned about was zero budget and the implications that get 10 going forward if it were to be voted for in March. Um but other than that I think that's it. Um, so I'll have those ready for you. And do you guys have any questions about anything to do with the war or anything before we go into anything speak to budget calls to speak to the blood? Um, that's up to you. I mean, so these zoning articles are going to be first. Um, if there's somebody there from the zoning,

okay, there will be somebody there from the zoning that will speak to me about that. That's not that's not a new thing. Um, the $1 million bond for the library. Uh there will be somebody from the library trustees I'm sure that um then the operating budget that would be the board and department if people have any other questions. Um the deliberative session you usually get some questions but I'm not sure what's going to happen this year. I don't know if they'll meet me with or if they're not. I don't know. So, I'm not sure what you want people to talk about. Do you want

Well, I mean, we can all talk to what we know about the budget. I mean, it's a concept for specific department. The department has to be there. Um, and I believe they they're wellvered in their department, so they can they can help out with what they've presented for their budgets. Um, and help you out with that. I can speak to my budget as well as there she's going to be the election, right?

Um, budget isn't much of a change, right? Um and the library will read the article so that we might load the war article. Yeah. Comments.

Yes. Okay. Yep. Any amendments? Um and he'll take it from there. Hopefully he has an assistant moderator that may help him get through all those. Some of them are kind of maybe switch off instead of reading the whole thing, but he's really good at it. Um, the disabled veteran, I can speak to that. Um, what I'll do, see if I can find a specific wording in the staff of the past stating they can't stack them. the word stack. It's the picky point there. In essence, I know what it says, but I think the easiest way to say is that the the veterans exemption is $750 correctly.

Yes. And then the the the totally disabled is $14 million currently. And we have in the past said you can have the veterans and the disabled. And the new the new legislation has changed that you can only have one. And so therefore we are changing our total disabled to equal what was the sum of two in the amount of individual. Okay.

So that's that's the explanation. The worst is the one. I can talk about that one. Okay. Um, the 30,000galon tanker, that's you, your department. Do you have somebody that's going to speak about that or do you feel good getting up and talking about it? Um, it's really kept and dry. So, okay. Okay. Road construction, you're all set with that, wasn't it? Um, full-time officer, chief. You're all set with that. Uh, emergency services capital raiser fund. You agree with that one? Yep. Same thing. It's

funding for the ALS program. Are you okay to talk on that one too? Yep. Okay. If somebody departments too, we talked one more recent meetings. Um, in terms of once you looked a little closer was in the accounts. Can you remind which of those articles those were? Like it was one police and one was spotting. Yep. One was for um not municipal. I can speak to that if you want. Or was 12 article 12. Yeah.

Okay. So, article 12 and then article was it the water one? Chief. Okay. So, yeah. You were still looking at the numbers for that, correct? Was it March? Yeah, we were looking at the numbers for that.

We were waiting for I'm still waiting for it was um we have a high level right now of what the balances are in those accounts and I have them right here. Um, we just don't, what we were looking for is the detail to be able to backfill our sheet here to tell and show the information that people were looking for, like what we spent it on and where it was a couple years ago versus now. Um, that person ended up having an emergency and there's only one trustees and trust funds where we keep our funds. There's only one person doing this right now. So, it might not be able to get that detailed stuff for Thursday night, but we do have a high level of it. So, um

I can't I can't break it out exactly because as you know, your emergency services is your fire and your water together, but there's 252732 as a balance at the end of 2025. Okay. We are calculating is coming in hope and what's going to be left. Right. So you're taking out 150. Is that right? Tanker if it passes. Yep. So you have 150 732 and then 19 for the air packs. Okay.

1930 after after Yeah. taking out those two months. So it's 252732 minus 150 - 219 you got a 30. Okay. Um highway actually has 48,000. It's a it's a highway equipment for equipment purchases has 48,961. So we'll have to go back and look and see that more to see what what is equipment. Yeah. Well, this was before my time. Yeah.

Okay. Yeah. This was back in 1987. Sorry. So, it's been it's been in there and to me that even exists, right? Yeah. Yeah. There's balance. Who's the who's the authority? That's what we got to look back at. I think it's probably going to be town meeting. So, you wouldn't be able to look at anything until next year, but yeah. to to know what you could spend at 38,000 and what you could use it instead of equipment highly equipment. So I don't know if we need equipment. I don't know what you would need for equipment.

Yeah. Yeah. We could the town could use it like a backo I guess. I mean below but now whatever equipment you own now you maintain. Now you maintain. That's the reason why we always rent it. Exactly. That's the reason we rented it. So, yeah.

Well, any of the trust funds be there? I just feel like we've got a lot of questions about these funds. Uh I can I can I can see if it will be because there is a lot of questions for these mystery people.

Yeah. Okay. Perfect. I will ask them what the email we can go from there. Um okay. All right. Going forward. So 512. That's the cheapest one. 14. America 14.

That's going to include. So that 130 is going to include your water, right? It's all together. Yep. I think when we looked at it, it's going to take some of your water. There's another article separate from the water one that also puts money into the same fund, right? Just not for water. There's the ALS fund goes into the EMS revolver. Yeah. Which is a different which is a different right. No, there's another one. There's the only other one I have is the hermit fees that goes into that.

That's the other one. It's like,00. Yes. Yep. That's the first. Okay. So, that's going to put down 130. Okay. Like two 210 if if it passes.

Yeah. That's why people were wondering why you were putting that 80,000 back in. We had those questions. We taking this money, you know, putting it back in. It's to build the fund back up, but um the conservation commission the program but it's not CIP program essentially they can make sure that there's there conservation commission for April 15 uh revaluation that's the normal state mandated just so that we don't have a spike in the budget. The grain annual maintenance, we can make sure somebody's there for that machine. This is per um cemetery. there'll be somebody there and then the social list and then I don't know if there's going to be anybody there to walk on the citizens petition so I can reach out the petitioner just let them know the time of the meeting just to future.

Okay, good. On that one, I'm anticipating a question around um how much that actually equates to. Do we have numbers in the last year or so that we have? Yes, we just did that for uh PMS for the history. So, we got a lot of Y50. Currently it's 100% 100%.

Yeah, this this is a this is a direct offset to tax bills. This this money comes in from land chain tax for anybody that's developing the lands which we're going to have the Milton Res coming out of those 37. Um they haven't come out yet. So that money will be coming out. That's about uh 130,000 like so fast like 13,000. Yeah. Percentage of those would go into those either go to the conservation fund in the town off that or if this doesn't have conservation.

Okay. I think that's it. You just have bills again and payroll. I have one other thing. Sure. I mean it's not back and today is February 2nd of February the 5th. Um so the question is what's the next meeting and you got the 9th and the 23rd, right? Because resolution, right?

All right. So my opinion would be we want to do it 23rd. giving you more time to collect bills for us to approve at the last meeting instead of it come down to the we want to do it on the 24th. I will be in the way of that. something if it was something if we wanted to do a morning meeting I could do that or if we wanted to do something or if they're okay let me hear it comes down to nor

6 what you what do you think I think if we we can just Oh yeah we can do it but you know I think I'd rather have us later in a month so we have all the bills we process Okay. So, we'll put it as the 23rd. Sure. Okay. Perfect. And then it will be gone for the March 7 meetings as well. If that settle for one week later. So, we keep that on the second. Okay.

Okay. And you'll be back for time. We need Yes. as singing flights go by. Yeah. Because Miami got they got bumped, too. They had to find they had to get into a whole another line. They were going to make him stay a couple days actually. And uh they ended up his her father has a special privileges or something of one of the airlines. Huh.

Um, and so we got him to get out that day. They were they were making them go 2 hours to another airport and catch a flight there all the way. So they would have had to have another another um hotel stay last time and the rental car and it's crazy. Do you guys want to approve any of these minutes? I can't approve any lazy women,

right? I'm not see you guys want to approve some or do you want to pass it off to the next meeting which Sarah will do that so we can do it then be March 2. Yeah. So you have to do that second if not March. Oh, right. It's and I still can't do anything for you because I was the president the majority of Okay. Okay. Yes.

So, can we do these in bulk or do all the first? So, December 1st. Motion to approve minutes from December 1st through January 21st. Second. Second. All those in favor.

Might be the last. Okay. And you guys, you can see the ones from the 22. 26th. I don't want you guys sending them out. Sorry. That's fine. I can take care of that one. Okay. I can see it with that. Perfect. Perfect. We'll do that. Okay. And a second Bob's last meetings. All right.

Uh one more question. Sure. I'm being visiting you. Um, nobody is stepping forward. What do you got? Uh, every month. There's 12 board members. How many school board members do we have for planning? Still, but how many do we need? Three. We need three. So, you just have four? Well, actually, I still get cuz you only have to deal with the number four. Three. All right. And then the CBA the CBA joining seats are empty.

It's fine. Oh wow. There's 200. So anybody can put sometimes that the zoning board has the least commitment of two words or usually does. Some years it doesn't. Um I was a good baby. Yeah. Right.

Yes. on the payroll, please.

You weren't hearing. Okay. You weren't appointed to yet. Okay. bills the bit side. Yes.

So when we decide to So it's going to be the 23rd. Yeah, we have somebody and then Thursday night. Yeah. And Sarah actually made the notes that night. So, I don't know if you want to talk to her. She's gonna ask me to take them or session. Usually that's the most um but I think having the recorder generally would be helpful

to have it take the hour too

and I can bring speaker someplace to they have a speaker system.

Most people here speak.

Thank you. All right. Thank you. That That that is everything. Thank you very much. A motion to be done. So I make that motion second. Those in favor