Arts and Culture Commission - Regular Meeting

Well, I declare the August 7 Parks and Recreation Commission meeting open. Can we have the roll call, Jessica?

Yes. Commissioner Kumarapan?

Present.

Commissioner Srikanth? Commissioner Stanik? Here.

Mr. Bono?

Here. And Chair Swamy? I'm present. Thank you. Alright. The first thing that we have or the second thing after the roll call is the ceremonial matters and presentation. The subject is parks and recreation department, senior wellness division with the recommended action to see the presentation of the parks and rec department, senior wellness division.

K. And while he's getting set, Alex is here. I'd like to introduce Alice Greer, our recreation manager at the same

Hello, Alex. It's a pleasure. Good to you.

Hi, everyone. Thank you for having me.

Can

everyone hear me okay?

Yeah. We can.

Alright.

Hi.

Yeah. There's so much just to give us a second, Alex.

Sure.

Too much excitement outside the room, so we wanted to make sure that we can time that.

We wanted to be able to give you our full undivided attention without any ambient sense.

But

We were looking forward to your presentation, Alice. Please go ahead.

Okay.

Alright. As, Sonia mentioned, my name is Alex Greer. I am the recreation manager. I oversee the senior wellness division. This division is responsible for the daily operations and programs at the Cupertino Senior Center, including senior classes and socials, events and travel, the senior volunteer program, and facility reservations.

This division is dedicated to promoting a healthy lifestyle for the 50 community through quality education, recreation, travel, social opportunities, community resources, and volunteer opportunities. And to during this during this presentation, I will be covering memberships and volunteers, classes and socials, events and sponsorships, travel, resources and services, external facility usage, intergenerational programs, and future intergenerational events. Anyone 50 can become a member of the Cupertino Senior Center and contribute to and benefit from our welcoming community. Members enjoy discounts on classes and programs, free educational lectures, access to social groups, and much more. Of our 1,700 plus members, a 170 of those are volunteers.

Our volunteers play a pivotal role in creating a positive, healthy, and connected environment with opportunities ranging from behind the scenes work to teaching courses as well as front desk support. Our classes offer a range of ongoing instructor led enrichment and fitness courses tailored to the diverse interests and needs of older adults. From chair exercise and line dancing for physical activity to Chinese brush painting and yoga for creative and therapeutic enrichment. Seniors can choose from a variety of options designed to support their interests or well-being. In addition to these many classes, we also offer daily social groups which promote interaction and fosters new friendships and brings together individuals with similar interests.

This program provides many benefits such as improved physical, emotional, or mental health, reduce stress, or may create a support network for those in need. Socials are free for members to attend but require a $5 visitor pass for any guests 50. Current social programs include karaoke, ping pong, needle craft, ballroom dance, card play, golf, tennis, bocce ball, softball, and pickleball. We also host several special events throughout the year for members and nonmembers to enjoy. Our monthly birthday bash features a festive theme, a great lunch, special entertainment, and a birthday cake for all the birthdays in attendance.

During the holidays, the center is filled with holiday decor, singing, and smiling faces. In addition to our monthly and holiday events, we also host annual citywide events such as hidden treasures, our senior center open house, and our live well, age well health expo. The Live Well, Age Well Health Expo is an event for the community to find resources specific for those ages 50 or better. Resource booths and educational sessions provide information on transportation, housing, assisted living, caregiving, legal support, health care plans, safety, and more. Fitness demonstrations are also provided to promote an active and healthy lifestyle for all activity levels.

During the health expo, smaller rooms held informative presentations or exercise demos specific for 50 plus adults. Presentations provide more in-depth information for community members to learn further about topics such as signs of Alzheimer's and dementia, caregiver support programs, rest and respite care, health care options and programs, and much more. Exercise demos showcase a variety of activities and allow community members to try exercises they may not think to try. Demonstration demonstrations include adaptive exercises for all learning level and mobilities. Next year's event will be held on Friday, May 8.

And just as last year, we sought out companies to sponsor the health expo. This year, we had a total of six sponsorships for the event with a total amount of $4,000. In addition to everything else, we also offer a senior travel program, which works towards enriching lives and expanding horizons for seniors, offering an easy and seamless way of group travel to diverse destinations. This program includes day trips to local and nearby cities or landmarks, museums or factory tours, historic and nature walks, and tickets to musicals, and much more all within the Bay Area. This program also includes extended trips in partnership with Collette Travel.

Here are a few of the trips that we have coming up, which are through Colette. We have a trip into New England, South Carolina, and Georgia, and then next year, Japan, South Korea, and Italy. Senior resources play a critical role in supporting the health and independence of older adults. In partnership with various county agencies and nonprofits, the Cupertino Senior Center provides in person appointments focusing on legal aid, health insurance counseling, and caregiver support. Resources also include educational lectures, presentations, and workshops on a variety of topics, including safety, nutrition and physical health, transportation, and tech assistance.

The Cupertino Senior Center also offers contact information for agencies providing resources for seniors. The senior wellness and recreation division is also responsible for the operations and rentals at the Cupertino Senior Center. This includes city meetings, community meetings, business functions, social events, and other similar activities. Intergenerational programs create a meaningful connection between older adults and younger generations, offering mutual learning, respect, and support. These programs are vital for building stronger, more connected communities.

In this past fiscal year, we offered multiple events such as our disco at dusk program as well as our techie teen assistance program and multiple youth led workshops as well as youth musical performances. This this year, we hosted our disco at dusk event for the third year, and this is a intergenerational summer event filled with dancing games and lots of fun for all ages. It has been held annually since 2023 and has received a great response from the public. At this event, each guest receives a pair of wireless headphones with three music channels to choose from. The glowing lights on the headphones will show others which station you're grooving to.

Whether you're dancing with friends or just enjoying the music, this event is fun for everyone. Registration for 2026 opens in early February. Another very popular intergenerational program is our techie teens, which connects tech savvy teens with seniors in need of technical support. Teen volunteers provide support for seniors at the Cupertino Senior Center twice a week from the months of June through August. This program is free to anyone 50 and offers tech advice and assistance in a stress free environment.

Interested high school students apply and complete an interview process before being selected. All team volunteers who are selected will receive community service hours. Some upcoming future inter general intergenerational events that we have coming up is our, Aloha Festival coming up in October, as well as a intergenerational golf tournament this October as well. And returning for March 2026 is our GenConnect event, and then, of course, as I mentioned before, our disco at dusk event in June 2026. And that concludes my presentation today.

I I again, thank you all for having me, and I would like to open it up to any questions that you may have.

Alex, can you keep the screen that, the previous slide open, if that's okay? Yeah. Okay. We have some questions. Vice chair. One of

Thank the three you so much. Thank you, everyone, and thank you, Alex, for your wonderful presentation. Fun fact, I love it. I love these numbers, but it seems to me that I'm looking at it's it's great and all. It's like we have less classes, more enrollment. We have less luncheon for and I'm, again, I'm referring between 2023 and 2024 to 2024 and 2025, yet we have more people enrolled, which is great. And, again, going back to funny how the mind works. Like, last year, as you all know, I'm a hospitality professional. Yeah. And I do understand you're using Colette.

Fun fact, my life is travel and agents and wholesalers. I'm only giving the best advice that even though Colette is world is known worldwide and very active more in Europe than in The United States, and they do have the footing here, It's always good as a rule of thumb to look elsewhere to see what other can provide so that you may wanna be able to make more money at the same time for equal, if not inferior, professional, how do you call that, advise or assist on the travel, side. It's just my food for thoughts. But, otherwise, thank you so much. It's great to see that, yep, there is less, but then there is more.

But my only question that I had was on the disco desk. There is a, obviously, a dip. 2024, forty hundred attendees, 47 of them were resident. In 2025, it's 60. Do we know what this is attributed to? Is there a specific reason? Was it not successful? People don't like it or the pricing, that kind of sort.

Yeah. I I I I was aware we all were aware of that that that dip in in the attendance. However, we feel 60 per 60 people attending is still very successful. We do feel, I think, you know, just, internally that in 2024, we piggybacked on the fame of Barbie. And we the disco at dusk was Barbie themed.

The banner was Barbie'd out. Everything was Barbie'd, and that really, we felt draw drew the attendance a lot higher. This year, of course, we could not repeat that same theme. This year, we went with an international theme, which was still very popular. We had k pop, reggae, and Bollywood music.

However, it was just more of a general theme compared to, like I said, in 2024, Barbie, which is very mainstream, and we feel like that drew a lot more people that we would normally see at an event like this. However, like I said, we still feel like the event was still very successful. Everyone that attended was very happy, and they had a lot of fun. It did not hit the same numbers that Barbie did, but as as I think we all can attest to, Barbie was just a a very, very popular movie, and we capitalized that on that last year. Unfortunately, they have they have not come out with Barbie two just yet.

Thank you so much. Thank you.

Thank you very much, Alex. Actually, we saw the same drop even in the parks camp encampment. I wonder what the real reason is because we are seeing this across the board. Might be helpful for us to get information as to why because it's a pretty 1% drop is quite a bit.

11 more variants, and it means it's no longer successful. That is right.

So that is, I think, something if you can look at. I know that from my personal experience, and I know commissioner Marapan also saw this, the staff is doing a phenomenal job. But that doesn't that's not the reason. So what is the reason? We should probably understand. And I'm I'm wondering, Barbie explains this issue, it doesn't explain potentially the drop in

the May I say? I I think if you the force in the foreseeable future, if you see no barbie tube comes out, maybe a Taylor Swift type of event. That might attract. You know? Just saying.

Yep. That

that'll that'll do good numbers for sure.

Alright. Stand. Thank you. Thanks for the presentation. I think

I saw the total number of senior center members. Was that around it was in the 1,700?

Yep.

Right? It still gets. Mhmm. And then so I was wondering what the previous years were for that and pre pandemic, how it compares.

Yeah. From what I've been told, pre pandemic, we were up to about 2,500. So, you know, a a significant increase pre pandemic. However, since I've been here since 2022 when the senior center reopened, we've been gradually increasing every single month, every single year. Obviously, we're not at 2,500 just yet, but we've grown from, you know, a lot lower after post pandemic to where we are right now, and it's steadily increasing year after year. And events like the senior center open house, really boost membership as well when we host that event annually as well as our health expo, hidden treasures, disco at dusk, all these big events that we do that are citywide always help promote the senior center.

So so it looks like there's some upside there that if we did some more marketing, we could maybe get Yeah.

Like, surpass Yeah.

Exactly. And we're actually, in the process currently of creating a postcard that we are gonna be sending out to residents of Cupertino in areas that see a, 45% of 50 plus population. So that postcard is being worked on currently, and we're gonna be sending that out in the next month or so. One of it's gonna be promoting the open house, but it's also just gonna be a general postcard promoting the senior center in general. So we're excited about that, and we feel like that should, really, really help boost, membership again.

Of the the 1,700, do you have, like, a distribution of you know, there are some number of members that do a whole lot of activities, and there's some that do almost none, and then most of them are in the middle doing. And so I was wondering, like, on average, how many programs or activities does a particular member participate in, and and how does that distribution look?

Yeah. I think a good number to look at is our classes and social participation, which is on there as well, you know, which which sees obviously, this isn't this is repeated customers, but we're over 4,000 people that are are participating. So, again, like I said, that's not individuals. That is repeated, members. But if you think of 1,700 members, but we're getting over 4,000 participation, it shows you that a bulk of our membership are participating in our programs and classes, which is what we'd like to see.

Well, yeah, I think you probably maybe do a little bit more digging into that to see Yeah. How many programs are people participating in and do they cluster particular interest or are they

abroad? Okay.

We I can definitely look into that for you.

Thank you. Talk. Thank you. Then,

Thank you. Thank you, Alex. I think the the numbers and some of them, I think I need to start utilizing. I became a member, but I never had started using those some of those fine things, including international trips. Maybe I should. Yes. The Japan one was totally good, so I really wanna go there. Maybe I should join it. I have a couple of questions and a few comments. Number one, I will start with it.

I think I see that on the workshops, saw chat GBDs, social media, phone photos offloading, all of them you mentioned. That's awesome because people should not think that Chargebee is for the near generation or whatever it is. But everyone should be able to use and leverage and take advantage of it. Right? So I think I'm I'm so glad that we are already giving that kind of an exposure to the seniors so they feel good about it. And they can easily ask questions or whatnot, and then now it's voice activated. So everything. So that's a fantastic one. Followed up with the question is, I see that the techy teen assistance is only from, you said, June to August and two times a week, whatnot. That looks like it is due in the summer.

But is there anything stopping us to extend it throughout the year? Because I'm sure that when we get exposed to these, a lot of these, I think it would be good. I'm I'm sure that you might have it. I didn't know. Is there any techy teen assistance throughout the year? Is it possible, or how do they get exposed to this?

The challenge we face throughout the school year is just the school schedule conflicts of the high school students. They don't get out of school till three, after three sometimes. We close at five. We don't really offer a lot of programs after 4PM. Some of our classes or socials will go until 04:30 or 04:45, but, typically, most of our classes and programs end around four and 04:30 because we, you know, close for the day at 05:00.

So the biggest challenge of offering something like that with the teens is just the conflict of their school schedule. So in in lieu of that, we offer the workshops and the, you know, concerts and different things like that where it fits better with their school schedule. So they can arrive maybe on a minimum day. They can come over and offer a workshop once a month, things like that. But the techy teen assistance, we like that it's twice a week.

And in order to offer something like that, which is so ongoing during the school year, we would just run into a lot of scheduling conflicts. So instead, we we we partner with the schools and the students offering more monthly workshops or different things like that throughout the school years to still and still encourage that intergenerational engagement, but not as frequent as we can during the summer because they're out of school.

I see.

Okay. Yeah. I think the reason I asked is that I think the continuous education, continuous exposure to any of these technology one would be great. Otherwise, they had boxed in for three months, and after that, they are completely gone. They have no idea how.

That's worry. And we and we offer tech assistance year round. The but the techie but it's offered by peers. So it's other senior it's other seniors teaching them and supporting them in the technology world. So there's we offer tech classes one on one or group support throughout the year. It's just it's not provided by a team. The the techie teams is specifically for the summer, but that doesn't mean that we're still not providing tech support throughout the year.

Got it. Yes. Another two couple of questions. One, the next one is, for example, the there are a lot of visiting parents because I work in a school and I work with a lot of communities here around. A lot of parents, they come here, and they stay here for six months. They're seniors. I see them every Sunday when they're in the school. I teach. But is there any program available for them? They can come and do it. Like, they're visiting from India, China, and many other places.

Yep.

And is there any program available for them? Because the this my school is starting next week, so a lot of parents are still here. I just wanted to when you said that you wanna promote the cards, and I said, hey. I won't even tell them. Hey. Go on there because they don't know what to do when their Mhmm. Daughter or son, they're all going to work, they're sitting at oh, they don't know what to do. Even though, like, be a barrier, but I think there'll be an awesome opportunity. And there are lots of seniors I'm visiting. So is there any program available for those kinds?

Absolutely. And that's the great thing about the senior center is anybody anyone 50 or plus can enjoy all of our programs and all of our activities. Whether they're whether they become a member or not, they can sign up for classes. They can attend the socials. They can sign up for our our events. It's really open for anybody. You just need to be 50 or better, and you can participate. We always encourage membership because it helps with parking, and and and you get, you know, the coffee and just different little perks. But in reality, even if you're only visiting for a month, it doesn't it may not make sense to become a member for a year if you're visiting for a month. But that one month, you can still visit us every single day and enjoy all of our activities.

Awesome. Okay. No. I'll definitely I'll be one of your marketing person to locally promote that.

Thank you.

Last question I have is we used to have the movie nights when I was in library commission. I know through library or through the corporate library foundation. So we used to do movie nights. Is that still happening? Because I know in your programs, I haven't seen that one. So I I do.

We do monthly movies as yes. And I do remember about yes. When I and recently, we did partner with the library to offer additional movies. I am not too sure what happened with that partnership, but I can definitely look into that and see, you know, where we're at with bringing that back. But we still do offer monthly movies once a month, But I do remember we did have a partnership with the Cupertino Library to offer more specific types of movies that they weren't as frequent as once a month.

It was more once a quarter. Yeah. But I I I'm not too sure why we we discontinued that program. Definitely can that's something I can look into with my staff.

Yeah. That'll be awesome. Because I used to come and I watch movies with top one, number one, and they bring in some of the movie critics, and then they will talk about what the movie is, how they took it. Sometimes real actors and others produce some related to that movie series kind of it was always fun. There's not many questions and people, oh, that's my time. This movie were released to kind of it's not the latest one. But it was so fun, and I I I'll be, like, always sit in the middle of it and enjoy it. And that's what I just wanted to ask. But, anyway, so overall, thank you. I think you have tons of things that I need to play, but whatever help we need, then I'm sure that I can help in one area. So thank you.

Thank you.

Alright. Thank you. Commissioner Shita. Yeah. Thank you.

One last question probably from us. Travel seems to be a very successful program. I see that there's a lot of travelers going. Is there a support, like, chaperoning or just to organize and the seniors are are on their own?

Yes. Each trip, there's one staff member that attends that is helping organize everyone during the day. They're they're keeping them on schedule. They're giving them updates. They're there obviously to keep them safe and healthy and happy and make sure, a lot of times the trips have two, three, four different elements, whether it's a tour, a lunch, shopping.

There's a lot going on, a lot of moving parts. So we always send one dedicated staff member on the trip to make sure that everything transitions smoothly throughout the day in order to make sure all the travelers are having an enjoyable time staying on schedule and staying safe. So, yeah, at least one staff, sometimes two depending on the size of the group. Most of the time, it's one one person. She's very experienced. She's been doing it a long time. The travelers adore her, and she does a phenomenal job for us.

Awesome. Thank you.

Is it it actually normal for all cities to consider 50 year old Anna Mao as seniors.

Oh, because I'm I'm senior.

I I realized And I signed up a. I never imagined that I have a senior, but Yeah. Okay. But how how did this number come about? And settled on the number 50?

Well, there's I think there's a little historical perspective on that as far as the city of Cupertino goes. I do know, you know, working with other cities, it's either 50 or 55. I have not seen many other senior centers much higher than 55, but I know the norm, in my experience is 50. And I do believe there was a time where in this in our internally in our department, one division was 55, another division was 50, and it wasn't consistent. So we changed it to make it where seniors across the board in Cupertino were 50.

But that was that was pre pre my time here. I think it was either the golf course or the sports center. There was some discrepancy in ages, and it just didn't make sense why one area was 55, another area was 50, so they made it obviously more streamlined. But I can say other cities in our area, it's either 50 or 55.

Okay. The So

common age. Yeah.

I see a lot of these photographs. These, folks tend to be on the older side.

Right.

It's a different generation. It could also be a parent and a child. Right? 50 and then 85, 80 year.

Yeah. Yeah.

They turn out because do you see the younger people show up, or is it just the majority of the people that are somewhat with their social lives and mobility and therefore take greater advantage of the program?

Yeah. I will say I think, a majority of our membership is 60 and older. We are always trying to find creative ways of bringing in the fifty to sixty, the fifty to sixty five programs like pickleball has helped that. A lot of our more active activities like Zumba and yoga and softball, bocce ball, again, pickleball, those types of more active programs that are very affordable are working on bringing in that younger age of this senior population, but we do see a lot more of that retirement age, 60, 65, more of our everyday members that are here, that are at the senior center throughout the day. But we're always, again, trying to find more ways of inviting that 50 group.

But, again, it is difficult when they most of them are still working and thing and they don't consider themselves a senior, which I don't think they they shouldn't. Right? Because they're still and and, like, just like you said, it doesn't feel like you're a senior at that age. And so it's understandable why we may not have a lot of members, fifty to fifty five, but we still are always striving to bring them in to make them feel like just because you may not feel like a senior, you can still benefit from our programs and services like something like pickleball, which they could have access to that by, becoming a member of the senior center.

No. It was really not a reflection at all about the staff's efforts. I was just making a statement and generally seeking your feedback or your input since you're managing or you're part of that, that it tends to be those I'm imagining with fewer ability to just take off trips, and therefore, it is a great thing for them to come. And if so, if that is turning out to be the the audience, your efforts notwithstanding, your by your, I don't mean just add to you, but the tea of people notwithstanding, which it could be that why would this open to everybody? Maybe there is greater agency for people between 50 to even 70 because a lot of people look much older than 70 even.

So is that something if that is the case, should there be more programs or projects that are attuned towards this older community as well is my question. Any thoughts on your part?

You said more programs for the older community. Is that

I mean, you know, the activities as you're thinking through, are you actually focused on that? Is that what your target audience is turning out to be? Because even though our introduction may be 50 to 90, it may be that people who are taking advantage of of it are from 70. Because, like, Harishna Kumarupan said, I also joined the senior center, and I would love to join some of your outings. But if we only see older people, how many people of our age because it is a generational difference.

How many people would get excited to join? And, again, it's not a statement about the state of affairs. It's a social statement about the realities of life and realities of mobility and realities of age.

May I translate a little bit what you're saying just so that I keep telling everybody I'm 29, but I'm on my way to 54.

So

to what you mean, would would you like to say, is there more a prevalent prevalent program between 50 to 58? Maybe that might be enticing more people in Cupertino to join in rather than being and and where, again, where it's not being negative in any way, shape, or form. Right? But, like, from being arriving into a senior center, we're seeing that the age gap starts between 70 all the way to 90, if not higher. I'm just saying, is there any way to maybe slice up a little bit what we mean by 50 and older? Maybe 50 to 58, and and maybe there might be something a little bit more. How can I say?

Like, even 50 to 65 because now you're required to work till 65. Yeah. And so the abilities are different. Abilities.

Yes. Like hiking also can be

I mean, so this question is in spirit of discussion, not really.

Yeah. It's

it's it's honestly, it's a it's a topic discussed amongst all senior centers because at the end of the day, you hear the word senior. And if you're 50 to 55, 50 60, you don't relate to that. I've I've even heard others other other agencies get rid of that term senior, and it's active adult or or, you know, older adult. There's there's terminology changes that other agencies have adopted in order to kind of get rid of that stigma of of a senior. I don't think it's necessary to fully change terminologies and things like that.

But at the end of the day, what we try to do, we just try to provide recreational opportunities for all abilities and ages 50 and over over. Like I mentioned, softball and pickleball and golf and ping pong, all of those are a lot of our more active activities that we do see the younger, seniors, attending. But at the end of the day, if they're still working at nine to five, you know, they may not have the opportunity to visit our center and then participate in our activities. But if they

yeah. Excellent points. I have just two quick questions, and then I will try translate the question to commissioner Stanick. Two questions. One is, are these classes subsidized or at cost, or do we make profit?

They are subsidized.

They're subsidized. Right? So they stop trips. How much is a subsidy? For example, the Japan trip or any of these trips. I'm actually moving beyond the classes to the trips itself.

I well, the the trips themselves, they do make revenue. But when you factor in everything else that goes into the programs, it's not it's not cost recovery. But if you just base it off cost of the trip and the revenue of registration, we do make money. But when you factor in staff time and different elements like that, just like the rest of the senior center, it is it is subsidized. But specifically travel, we don't we will not run a trip if it ends up losing us money.

We we would we would cancel the trip if we didn't hit a certain number of enrollments. So every single trip that we run, it does make revenue for the department. But at the end but if you really look at the final number, when you factor in everything that goes into the senior center and its programs and the facility and the staff and the full time staff, it is still subsidized.

Alex, that could be the reason why enrollment is dropping. Because if there is an external agency, like, they have group travels, and if that ends up being cheaper, maybe that can explain some some of the drop. It's not a comment on why we should we shouldn't. We are any of that. It's just could that potentially be one of the reasons why fewer people are taking advantage of these trips?

Well, I I think the travel program is is still very popular. We we sell out every single trip. We offer over 20 trips a year on average, almost two trips a month. So I I do I still we still see the trips, being very popular and selling out. We we have not noticed any dip in, enrollment for the trips or classes or or other some of our, you know, mainstream programs.

Assuming caretakers can join as well?

Yes. Yep. Caretakers are definitely encouraged to join in on classes, events, or trips.

And get they pay for their own or the person

They don't yeah. They don't have to they don't have to pay for a class. If if their client is in, let's say, chair exercise, they don't need to pay. They just sit in the back and just make sure that their their their client is is safe and and, enjoying themselves. However, if the caretaker is attending the trip, then, yes, the caretaker does need to pay their own way to attend the trip.

Thank you, Alice. Commissioner Stan.

Thank you. I just remember a couple other questions. One is we were talking about some of the 50 to 65 year olds maybe working. I I believe we used to have evening hours or weekend hours.

And have we

do we look at that periodically? Can we extend it?

And what's the Pre yeah.

Pre pandemic, the senior center as well as Quinlan, was open after five and on Saturdays. That has not been it it's been discussed, but it has not been revisited as changing our operational hours anytime soon, but I think that's still something that can be discussed internally within when within our department. We have talked about not changing our hours of operation, but potentially offering classes or even socials after hours where the facility is closed, but we would open up for a yoga class or something like that. But, again, that also has to do with availability of instructors and different things like that, which we have not come across that as of now. So that hasn't really been a door that we've opened, but it's still something that we continuous continuously discuss as it comes up because that is a great way to potentially, gear towards that younger senior population, whether it's after five or on Saturdays.

But another element to that is our facility rentals. A lot of our rentals or all of our rentals typically are after hours or on the weekends. So if we were to offer classes or different programs in those hours, we potentially could be, impacting, availability for external rentals, which is another revenue generator. So there's a lot of different things to think about, but it's definitely something that we have talked about, but there's not really a plan as of yet to, change our operational hours.

K. Thanks. And the other was with respect to transportation support. Do you promote, DSB Hopper? Do you help figure out how to use the app and things like that?

Yeah. For sure. We have that in our brochure. There's a they have half a page in our resource page in our brochure. They're on our website, and we have marketing materials in the center as well, whether it's brochures or pamphlets, flyers, all that type of stuff. Yes.

Do

you see do you see seniors using that to get to cut?

Yeah. We see the hopper vehicle pull up every so often for sure. A lot of people live nearby, so they either walk or they get dropped off or even Uber or Lyft, but we absolutely see the hopper vehicle drive through our parking lot quite often. Yes.

Next, we're coming back

to me. Alex, there was actually a very good question that, vice chair Bono and Bono asked, which is more classes and more enrollment. So my question is, do we ever turn people away because we don't have spots? And why are we offering fewer classes? Is it because we did not see some of these classes as as having enough intake?

Yes. Essentially, that's that's that's the reason you see that less less classes being offered. We do have a standard, and we set an enrollment for each class at a specific, minimum. And if a class does not reach that minimum, the class will be canceled. We typically try to, offer the class multiple times before we actually cancel it.

So that's why you see the numbers there lower from fiscal year to this fiscal year is because there were a number of classes that we tried to offer multiple times and most of them being volunteer led classes. So there is not a hit on our expenses because it is a volunteer led class. And but it's a very typically, they're often for example, one we offer is accordion. It's a very specific music class. But pre pandemic, it was very popular.

And, we were lucky enough to have the volunteer come back wanting to offer accordion. So we've been pushing and pushing and pushing for this accordion class to happen. Unfortunately, it has never seen more than one person enrolled. So this fiscal year, we ultimately, decided not to continue to offer that, and that and that's just one example. So that's that's typically why you will see, less classes.

And but we're in in, related to that, we're also offering more of our popular classes or more, more opportunities for our popular classes like line dancing. We have those line dance instructors. They may have three classes. Now they have five. It's the same class, but they're offering it a different day Because the class that they offer on Monday, it gets full.

It gets a wait list. It's very popular. So the same class, we offer it on Wednesday to allow people on the wait list to still have that opportunity to join that class on a different day or a different time, things like that. So we work with the instructors. My my staff are always working with the instructors to, you know, really capitalize on those more popular classes that have higher wait lists and see if those instructors are interested in a different day, in a different time, and, typically, they are.

Another example is chair exercise. Chair exercise is a very popular class. It was offered once a week. It's now offered twice a week. So it's not a new class, but it is offered twice a week as opposed to once a week. And that's where you see the enrollment numbers increasing, but the classes offered is not increasing.

Should they not turn again? I'm assuming.

Yeah. What's that?

They're not turning away anyone.

No. No. We're well, I mean, we we do have capacities. Obviously, our our rooms only hold so many people. So, for example, our exercise room, it's 30 to 40 people depending on the activity. So we do have a capacity. But when we start seeing classes that reach that capacity, that have that popularity, we try everything that we can to, you know, either add a second class or expand the class in any way possible in order to allow more people in to participate.

And, ladies, I wanna thank you for such a comprehensive discussion and for educating us. This has been really very enlightening. And educating you know, just even hypothesizing and exploring with us some of the questions and joining the discussion. So thank you very much for an exceptional.

Thank you, Anna.

Thank you all. Yeah. I I I enjoy talking about the senior center. We do I'm very proud of everything that we do, and I I appreciate all the support. And thank you all for having me. I'm sorry I couldn't be there in person with you tonight. But, again, thank you so much for having me.

And you wanted to see your center. Could we come and see you?

What's that?

You are available in the senior center for us to come and see you?

Yes. I'll be there next week.

Thank you.

Bye. Thank you.

Take care.

I look forward to seeing you all soon.

Cheers.

Bye.

Thank you.

Thank you.

Nice, Alex.

Was awesome. Wonderful. Good. Nice job.

I mean,

excited when I know you just learned we're singers. I don't Don't forget

to comment. Library committee four years ago. That point once you turn 50, I went to cover senior. Yeah.

It's actually a cultural issue. I remember when I was telling my adviser at one point, he used to open the door for me when we walked through because it was chivalry. And for me, he was my guru and my teacher and older than me, and I was very uncomfortable. So I said, oh, but you're old. And he said, what do mean

I'm old? Yeah.

Don't use that

word. In Asian culture, it is a compliment that you have to check with respect.

Say the word respect. Respect.

So it is it is. So I'm not sure how I feel. I'm ambivalent about being a senior now in that spirit. So are we ready for the next topic to move on? We are approving the minutes for the 06/05/2025 Parks and Recreation Commission meeting.

And through the chair. I would like to motion to approve June 5. Parks and recreation commission meeting minutes. I said just I'll second it.

Thank you. Great. So we'll go for a vote. Commissioner Kumarapan?

Aye. Yeah.

Commissioner Srikanth? Commissioner Sany?

Yes.

Vice chair Bono? Yes. And chair Swamy? Yes. Closing carries unanimously.

Are any postponements? No postponements. Are there any oral communications?

This evening, we do not have any oral.

Alright. Do we have any written communications?

No written communications. Right.

Do we have the old business?

No old business. I don't. Any new business? Yes.

The we have the Cupertino historical I wanted to have a yes fund. You have to send me a. Good question. Thank you for accommodating my humor. CooperTeenan Historical Society and Museum Annual Report. We will receive a presentation on this, and we look forward to it.

Thank you very much.

Bruce Persis from the Historical Society to present his annual report for the Historical Society.

Good evening, everyone.

Good evening.

I am I am the treasurer of the Historical Society, have been for a year or two. And I'm gonna see if I can make sense out of our yearly city grant report, which we appreciate the city's support to the historical museum. I have kind of altered my presentation a little bit page wise, and Jessica's help. So I may jump around a couple of pages.

Do what makes sense to you.

Thank you, Jessica. Short topics, the financial report, couple of fundraising activities that we've done this year, programs and projects, some of which we we've done this year and some are planned but unfunded for future years. Bless you, Karen. This is a very, very top level, summary. Our grant from this city is $40,000.

It's divided into three sections called collection management, community outreach, and curatorial exhibition activities. And the numbers on the right are what we spent on in those three areas. We spent 48 I've I'm an engineer, but I do round off everything. We spent $48,000, so we overran the grant by $7,000. Now I will say this is these are numbers only related to the grant.

First off, if anybody wants any details, we we have a fairly elaborate QuickBooks accounting system that if you have trouble sleeping at night, you can read any one of our reports. We can provide data in any any way you wanna drill down and see the details. Don't have a chance to be asked. This information has been presented along with our official submission on July. So it's an attached, but we're not gonna talk about it here.

Okay, Jessica. I'd I'd like I'd like to show you to my little supplement at this point, which is a one page handout that kind of expands on that financial summary a little bit. Grant breaks these three categories down into smaller numbers, 12,000, 15,000, thousand dollars. And and in paragraph a of my supplemental data here, I I show we spent in each one of those groups against what the grant says. Now the grant's not casting concrete as kind of a guideline as to don't we think you're gonna spend about this much on exhibitions and things?

So okay. Fund fundraising yeah. I'm sorry, Jessica. Go ahead. Fundraising, we have a couple of of big fundraising well, we have one big fundraising thing every year. We typically have around a 100, maybe a 120 people. This year, we only had about 90 people. We have sign on auctions. We have live auctions. We have entertainment.

This year, the day at the ranch fundraising thing at Blackberry Park. We had some guest speakers who talked about senior senior seniors who talked about their experiences seventy five years ago farming and and developing the agricultural aspects of of Cupertino in our area. We have a couple of little projects that don't really raise any money. I don't not sure why we call them fundraising. Traveling trunk is a program with a a big trunk of old time gadgets and things, and we take it around to the schools and explain it to the kids.

We've done three or four of those programs this past fiscal year. We have an oral history program where we collect oral histories from senior citizens mostly. We have quite a few of them on our website, and we are adding to it on a regular basis. We are working on a Monte Vista walking guide, program to take tours of, the Monte Vista area. The third item up there, community outreach.

One of the big things we do is what we call tavern talks. They're kinda history tours. We had one we've had two or three with the Paul and Eddy's and and the granddaughter of the accommodated us. We've had, two of them at, the Blue Pheasant. We had one the other day at, in Pescadero in conjunction with another historical group.

Also, we've in the last eighteen months, we've probably put on 15 12 to 15 tavern talks, and we invite the community. I mean, it's not for the it's not for us. It's something that's open for the community. Okay. Let's see what else that I wanna talk about.

Jessica, if you would, okay. There is a detailed chronological thing in the presentation, which I do not have any intention of going through. If you want to, it kinda walks through all of these things on a month by month basis. But in the interest of brevity, I decided last night to condense that all down. So if I could ask you to go back to the handout to call paragraph b where I talk about deliverable output.

Under the collection management aspect of our grant, we've done three major activities. One is a Stockholmier House task force that we've participated in on fundamentally, how did the museum get together with the Stockholmmeyer house and use it as a bigger museum? We only have, like, 500 square feet in this little museum here, and and we're kinda cramped for space. We've spent quite a bit of effort on Mary Charles Cupertino stories program. We're we're providing documents and images and photographs and pictures, oral histories.

We're doing a awful lot of work to support that. We are digitizing a lot of stuff. A lot of it's getting added to our website, and then we're we probably digitized over 10,000 pages of local history documents in the last year, that we can make available to anybody. Curatorial exhibits, again, that's the second kinda leg of the grant. We've done seven major exhibits here at the museum.

We have a permanent exhibit that's kinda goes from the Indians to the Spanish cowboys to the agricultural to the high-tech thing and but it's a permanent exhibit. Over and above that, as I said, we've done seven major exhibits. We had one about the Fremont Older newspaper typhoon tycoon. We lived up here in the hills. We had a Christmas exhibit, that complemented what was done here at the, Quinlan Center.

We had a gadgets galore exhibit, which was really cute with all of the old fashioned, mostly kitchen gadgets that housewives cooks used. It was really cute. We had a kimono interactive kimono exhibit. During the cherry blossom festival, we had 2,600 people come through the museum just for that exhibit. Wow.

We currently have an exhibit called the world of honeybees. I encourage you to pop in there. It only takes five or ten minutes to walk through it. It's it's kinda cute about bringing honeybees and to the agricultural valley of your heart's delight and what it did to stimulate the agriculture. We you can't have fruit trees without any bees.

Lastly, under community outreach reached the kind of the third leg on the grant. We've had over 20 other major programs or events. As I said, we've had the tavern talks, quite a few of them. We have we've had a walk over of the McClellan State. We've had a public speaker named Deborah Cordell who gave a speech to the public about, the Portuguese coming to Santa Clara Valley.

We support the Black Bear Smith exhibit every set the last Saturday of every month out in in the Maclellan Park. We had a John Ralston speaker who came and talked, you know, talked about his book about the, Fremont Older People. We had a tour, a walking tour we conducted of the Fulgar Estates in Woodside. I could go on and on. We had we had 23 major activities, events, and with and Jessica, if you would skip to the one called estimated funds.

These are some of the activities that we have on a drawing board, so to speak, of things we would like to do. Past Perfect is a software program we use. We'd like to get a more up to date version that is shareable with mobile people. We desperately need storage space, but I'm looking into trying to get a storage locker and put it one of those big shipping containers and putting it up at the Snyder Hammond house up by the cement plant. We spend almost $10,000 a year in storage costs at our public storage locker.

Wow. Wow. For $2,000, I can buy a

The container and then

Container. Yeah. And then I don't have any rent. But we're looking into the environmental aspects of attention. Anyways, the the same thing. These are things that we're we would like to do if we had enough money, and I think that's all I have to say. So I am gonna open myself to questions, and And thank you for your time and and your support.

Thank you for your presentation. I know we will have a few questions, and we're so excited to have this information from you and have this have a better understanding. So, I'm sure you have I've seen you have a few questions.

Yeah. No. Thank you, No. I think the the question is mainly on the single item. You said I think the collection management is the funding is 12, and the actuals are 22. Looks like that's the only area where it is draining. It you need more money on it, so I'm trying to figure it out. I know the city has a specific funding limits. How does that 22 is it based on these three, like, collection of three major activities you put in there? Is the digitization taking so much money because it's a one time? I'm to find out where that money is going in out of the three. Because that's a only over, and I see, like, 10 k or whatever.

Our our

And I was speaking up. The question is to see, okay, is there a

What is it?

Gallup does a digitization, shows up in the finances under the collection management, and we've done a lot of digit well, I never consider digitization. A lot an awful lot is actually, like, over 10,000 pages of of work we've done. The other is the storage costs that I'm

just mentioning. Just talked about.

Year ago, our storage bill, sir, was $275 a month. It is now $875, and it's going up $600 in one year. Per month. Yes. Per month. Yes, sir. So that's kinda where it got

Yeah. Okay.

Way out of it. Right. A little bit. Okay.

Looks like you have some mitigation plans, like getting our own

Storage space.

Storage space. So that's all I got.

Yes. Absolutely. Yeah.

That's the only thing. I was asking if it is going to be continuous or over learn how best we can help and how best we can do. That's the basis behind the question. So thank you. Appreciate it.

Vice chair has questions? No.

Actually, a comment. I'll just tell you that I've got some buy literally great pots of beans from local producers. It's $20. It's so much healthier than buying it at Safeway. FYI, there's no chemical. And, indeed, like, during chair of Boston, I was there counting on on my shift. I have over 500 plus kids and families. It's very cool. That's awesome.

You you buy live bees?

No. No. No. The honey. Honey. You buy a honey, not the bees.

Something on it. Why would I

They could

see the Yeah. I'm

so No.

There's a bee exhibition.

And

so they the the historical society aligned himself and with agriculture that does the who would have thought that in Cupertino, you could buy actually actual Yeah. Yeah. Honey. Maple. We're

all all here.

Yeah. Yeah. On our street Yeah. On Y Avenue Yeah. There is a gentleman. He was also on Parks and Recs, bike and ped last term. Jack, get his

It's fine.

Last night. Yeah. He makes money, and he sells on his in front of his home. And they all are from the neighborhood plants and Oh, wonderful. Yeah. So we have been buying from there for, like, ten years now. Wow. Yeah.

I just found that during this exhibition. Yeah.

So this box and pick up the honey.

I'll put

you the chair. We can just.

Yeah. Sorry. We're just amazed at what Cupertino can provide. Yeah.

Thank you. I appreciate it. Alicia's fine. Thank you.

You said that your full financials are I'm sure they're online and such. I was wondering

They're available.

Right. How

the 40 or the 48,000, what percentage of your total budget is that? Or Just rough numbers.

About 25%. Let me give me five seconds to give you

Okay.

Almost exact number.

I see. Because I've

never Yeah. I I kinda wanna make we're not funding the whole consortium.

Absolutely not. No. No.

You're not.

So it's it was in the 25% range.

I'm sorry. I've got I apologize. It should be running. There it is. Total income. I mean, it's one third.

Okay.

Our total is is well, our total income All of my expenses. I thought I had all the stuff highlighted in yellow so I can find it in a hurry. Oh, sorry. I'm on the wrong damn page. Excuse me. Our total income was I've been on a $140,000.

Okay.

That's And and and your expenses are the same. So you're breaking even

Yeah.

Shall we? Yes.

K. Yeah.

Most of those are from big have some we take some money out of on out of an on endowment fund that we have. And, legally, you have to take a little bit out of the we also were fortunate to get a unexpected donation from Apple, $30,000 last

week. Shot.

Came out of thin air.

We have And like the books.

You know, the what's on the piece of paper you have doesn't include membership dues and things. So our total income, as I said, was a little under 140,000.

Okay. So one third of. Plus to, like, $30.35 percent. Yeah. It's worth working.

Funded by the city.

Okay. All of that.

So it's just yeah. And so, clearly, when you have when you're over budget, you're supplementing what the city is giving you through your financing. Money. Yeah.

Absolutely.

Yes. Yes.

Let's see. That's the I couldn't set it to

Yes, ma'am.

Do you have any other questions?

Thank you.

Does any other commissioner have any other questions? I have just a couple of them, and they're just as related to the funding because you said that you are $7,863 on in excess of the expenditure was in excess. But it also seems to me from what you what I understand that you have endowments and that you have a significant budget. Is that is my understanding correct?

I'm sorry. We have an endowment?

You also have endowments and other fundraising. How much money do you raise through the fundraising?

We we probably I'd have to look at it. We probably raised on the nature of 40 or $45,000.

A year.

Yeah. And Well, that and that includes an unexpected this past year, an unexpected $30,000 grant from Apple.

That is nontypical. So, typically, taking away the 30,000, it's about 10,000. Am I right?

If we took away the apple, our fund our other fundraising well, let's let's just say 10,000, 20,000, 30,000, Probably is in the neighborhood of 6 50 or $60,000. I'd be more than happy to prepare a short summary and give it to you. Oh, that'd

be lovely.

You know? I'm very

confused if you $360,000, then how are you only having 40,000? There's 30,000 came from Apple.

Yes. Yes. Yeah. We we have, you know, we have membership dues. That's not a lot.

Right.

We own this junker house up here on the hill called the Snyder Hammond House, and Lehi pays us to keep it empty. And it is empty, and it it should be burned down. But, anyways, we have a little bit of income from that, and we get it's sometimes hard to and we get about 10 or $15,000 a year out of our our big barbecue in June every year where they sign on auctions and and excuse me. Live auctions, sign on auctions. Typically, we get a bunch of donations at that thing, and they're typically in the 2,000, $3,000 range.

We probably give four or five of them a year. So have all that up, and we probably get, like I said, another 50 or $60,000 a year. That includes the 30,000 that we didn't expect from from Apple.

So is it my understanding that you are very, very well positioned financially?

No. We are if if we are not. We have two paid employees that work part time, Alicia and Anna, and they're wonderful ladies, wonderful gals. They each make about $1,000 a month. We would love to have them more, but we we we literally can't we also up until last month, we had an executive director that that quit in on July 1, and he took up a big chunk of of our money. Pardon?

Oh.

Yeah. He's gone. We haven't replaced him. I'm working on maybe extending the girls' hours and what's the need for replacing the executive director pushing it down. We don't really need an executive director in my mind. We we need we need some more day to day hands on people doing doing work. You know? We have as I said, we maybe digitized 10,000 pages last year, stack of stuff to digitize.

That's very important.

We could do that indefinitely type thing. But without replacing the executive director, we kinda break even every month. If we replace them, then then we're in we need more money, and we need we we have not taken money out of our endowment, I think, last year. We I just took some out this year. Right?

Last year, I didn't need it. I I know I'm supposed to take it out, but I didn't do it. Thank you. I you know, our our big thing we would like to have is we'd like to have some more space. We're we're just

Crafting?

Really.

It's a big storage. Oh, artifacts.

We have two great big storage lockers over in Sunnyvale because we can't don't have any space here to store anything. We could do a lot more with a little bit more space.

I'm sure. And so I was talking from the slide that you have presented. And from what you're saying, it's probably a lot more expenses than. It showed, like, you were behind, like, $7,000. The city gave you 40, but then you have a whole bunch of fundraising where it seems like you're just breaking eels. So it would be great to have a comprehensive picture how much you're I'll be more

happy to push further.

That would be great. Thank you so much for coming and answering our questions. I think you're doing great job for the historical society.

When

I joined the museum about two two, three years ago Mhmm. And spent a little bit of time there, I told everybody in one of the staff, I said, you know, this museum is the best damn kept secret in the city.

That is true.

I mean, they they do a tremendous amount of work with them. Not much money and not much space and and not many people. I mean, we we don't have enough staff, so we're only open three days a week. We try and and even during those three days, we try and staff it all the time with dose volunteer docents, and we're not you know, we're fairly successful at that. I would say we're 90% successful at that. But we we we don't have the resources right now to be open five days or six days a week if we were to open on Saturday, you know, such thing.

And the staff is not funded by the city of Coppitino. It comes from your endowments and Endowments volunteers. Volunteers. Thank you so much for doing such a

Thank you very much for it. That was surely.

Yeah. Thanks, Amy. Appreciate it. Okay.

Go check the b exam.

Right? It will

only take you a couple minutes. It's kinda cute. Absolutely.

Thank you. Alright. Moving on to the next one. It is discussion on the pickleball. As you all may have seen an email come through, just summarizing that the city council thank you again.

The city council actually came up with an advisement of decisions that before from dawn to 9AM and from 7PM to 9PM daily that players use white pickleball brackets. Right? They are doing this initially just to have an understanding of where this will go, and then they might choose to expand it or not. But we the mayor said, please go ahead and feel free to discuss that among the commissioner commissioners and let us know what your thoughts are. And, of course, this is a pilot at this moment because one of the the key concerns is that the noise I don't have an issue.

I hope you all don't have an issue. But, apparently, those who live close to it, it can be absolutely and I can imagine I played table tennis, and that was noisy, but pickleball can be really noisy. And the cost to the city, we had to put up noise barriers, the transit of hundreds of thousands of dollars, which are silent pickleball bracket that the players can take responsibility. I've told that it's as little as $40. Now how good it is for the players is something I can't comment on, but certainly taking all everyone's interests into account.

It is certainly something that the city council has chosen to take the first step, but certainly would love to hear our thoughts on.

I'll just start by just saying, to be honest with you, we need to

May I call you for the vice chair

of this also? My apology. I'm sorry. No. I'm just I welcome that because I think it's part of data that we need, and I guarantee you that surrounding neighbors, what they will feel the difference immediately. And it gives us a direction whether it works or it doesn't work. If we can save money by implementing this, actually, more power to it. Personally, I would have extended from 6PM on. I'm just saying, but I welcome this idea. I think it's wonderful, and we will know very soon whether it's actually actionable, it's a real that works, and make everybody happy at the same time while they're exercising.

But there are one thing we cannot do is those people that scream while they're pushing. Maybe on the racquetball itself, but not on their voice. But that's all I have to say. But I'm welcome.

Thank you very much

for your thoughts. Thank you.

And I certainly love to encourage any more thoughts as we start discussing it. They go once more once we go through the event.

Oh, she hasn't had. No. No. I haven't.

You haven't done anything at all. You So changed your mind. Thank you.

So I love this idea of implementing this tool. It saves money and also takes care of the neighborhood. At the same time, probably there should be rules around the voice as well. They should keep it you know, there there should be signs everywhere saying it's a quiet time. As long as you can play quietly without disrupting the neighbors' quiet time, those times will be allowed. Something like that.

Yeah. Within the ball within the court. Right?

Yeah. Within the court. Oh. Yeah. Yeah. Okay. Within the court. Like, when playing, you know, exactly. They shouldn't be screaming. You know? It's natural. But at the same time, people should be conscious. Absolutely. That it's a quiet zone and quiet time. Yes. And seven PM sounds good, actually, to me since maybe a bit early for especially summertime. Someone could be, you know, kept throughout the year. Seven to nine since seven to nine, right, for the Apparently,

that is what the city council has made the decision as a pilot, but it is not beyond the scope as vice chair was saying to extend the times. Okay. Whether it's six or throughout the day or whatever it is, that's all up in the game. But right now, they've taken a proactive step to send to make that decision. Earlier on, it was apparently, like, common code, but the email sounds a little bit more definite from my reading of it.

How Am I right, Sonia? The email seems more definitive. It doesn't say it's a guidance. The email that we received said very much, like, this is what we would it says in an effort to balance community recreation, the city is introducing a new request. Request. Request is yeah. Correct. So I think this is our first baby step to get that feedback. And so, yes, thank you. Language matters. Yes. I just read that the the I skipped very quickly as I was scanning again for this meeting. Commissioner Kumaragman.

Yeah. Thank you, Chen. So couple of things. I saw the note too. I think I flagged it a lot. So they're getting the paddles, which is a noise reducing pad. And, yes, people really respond. Yeah. They can go and get it, but it's I don't know how the city is going to enforce it. So it's a reckless, and I think it's gonna be very difficult to enforce it because that means you need to have someone to monitor and do it.

It's not easy because every panel comes with it, and it says now it's reducing and then different levels. Yeah. As I said, it is 40, and even it go to $250, but still, it's some of them really produce noise based on the ball. So while I'm I'm really yes. We can request it, but I'm I'm I'm at least personally, I see that it's gonna be challenging to enforce and to really monitor. That's one. But at the same time, I like to see I think I forgot the the person who presented who was leading the pickleball one, I think, maybe three two, three months back. I forgot her name. So I

think we need

to the way in which I work with the San Jose side because I my home was nearby that John White spot, so I play there with my son regularly. And they have a fantastic way to coordinate with the community around it. And it's all done by the overall program coordinator or the person who maintains the WhatsApp group whatnot. So I think one of the request I would like to put it is that the person who presented to us earlier, we need to bring that person back, whoever is the president or the coordinator, whatever. And we do openly discuss these are the things and how they can enforce it.

And the city can give a guidance. We can provide all the help, whatever. But I think enforcing and putting the rules and regulations done should be done through them because that's how it works in San Jose's side. And they take it to the city San Jose City Council, and they wanted to get more ideas, all of them. As long as we provide and those and they will be the implementing because they'll cannot go there, the senior.

There are three, four people. Every few hours, they will be the one presenting it, they will make sure that they play and that they know what panel they bring in. Whether it is really less noise or not, they can easily spot it out, or they can tell, no. You're not allowed. They can bring the rules because they even they print the rules and put it on that one. A lot of things they do. Beautiful. So I think it'll be better to bring the same person into it and discuss it and say this is the problem. We are to collaborate and we are to kinda work with them. I think that would be my way.

I know we are issuing it, but who how we are going to make sure that it's being implemented and monitored? It's really, really impossible. As a player, I'm I'm just putting it into play.

Because there's actually a gym that I go to where there is there are huge signage everywhere that says, you know, no grounding, no shaming anyone, and it works, actually. And if someone's grunting something, there's actually a harm over there. Someone goes in and blows it. They don't call anyone.

Wow.

But it they have really in

I don't know

how I've been there. It's been used twice in the three years I've been. Some the signage is really do work because it's like, oh, I have to be mindful. People generally tend not to want to really disturb others, but they're not being deliberately thoughtless. But it may mean that they are not aware of the fact that it is a huge annoyance. And this constant term, I would like to believe that a lot of people are decent. When they see that, they might say, oh, I have to follow the rules. But and this is not the one and done. I think the city council has started. Let us do this as a pilot and do a request. And, eventually, maybe even the neighbors can come. There's a horn in place. They can just go on and then go. And people are like, hello. There is a rule over here.

And if they are getting disturbed, it's just it's it's a 100 feet for them to just get up and come and say. But and, you know, there can it can be done by the community to you know, basically I don't wanna use the word shady, but sensitizing them to them. So there are ways around it, although there are challenges for sure. Commissioner, Stan.

Thank you. I I was thinking yeah. I know you play. I don't play, but, honestly, it would be good for each of us to go out to the pickleball courts at different times. One during the day when they're not when they're not asking them to do that, and one at night and see if there's a difference and see are they Yeah. Are they abiding by this? And I was also wondering if the city could get an inventory of these paddles that could be checked out so that if someone comes and says, oh, but I didn't bring that paddle today.

Mhmm.

It's like, oh, well, you can use this one today if you're there at that time or or something like that. I mean, there's logistics to that. But, you know, maybe working again with the pickleball group, and maybe they could create it, or maybe we could fund it or something to to just help get there. So if

people say,

I don't wanna spend on another on another panel, you know, okay.

You can use this one today.

Yeah. It's kind of remove the excuses or the reasons they might come up.

Excellent point. Very similar to the buying bikes you have. Take that. Take it. After you use it, you get back in. Don't sleep. Something like that. Why is it cherry bonnet?

I think I agree with everyone, but I think it's all about the quorum. Yeah. Personally, my understanding, we still do spot checks left and right. May not be every day. Yeah. The signage is the most important thing. Honestly, we can't police everybody before as long as rules are established. And I got back last week from Korea. People cannot do notice when they bring their weights down. It's doable.

At the gym, it's not a meditation center, but everyone has to be educated and be respectful. So two things. One, I would love for, if we can make sure we are all in understanding that city council knows that we're behind that idea because I think it's beneficial to get to the residents, but to have proper signage within and and make sure that whoever in force, sometimes they do go to parks and verify, you know, like for the barbecue and everything. There are some spot checks that maybe fines can be provided if they're breaking the rule. If you put your

hand on fire, you get burned.

That's right. I think we need

to go towards that because if the only thing I disagree with you, commissioner Kamarapan, is that if we have to rely on additional third party and this and that, no. We need to empower them, the group of pickleball to win and and make sure that the rules are respected.

Oh, yeah. No. I think when I meant it, it is the people called group owner. I mean, the safety. Mean, there's no third party. Yeah. Over as a coalition, they're forming it. They always be a program coordinator or lead kind of. Everybody listens to that person puts it. So there is one person in San Jose, we all listen to him.

Right.

We're a senior person, but whatever he says, that's all. And whenever but he works with the city of any limits. So similarly, whoever is representing the pickleball group, whoever presented here, that's a person I mentioned that we need to have power, we need to work with it, and say this is what it is.

Even we can empower the neighborhood watch Yes. To reinforce the policy. Absolutely. So we can even ask for a moment.

Force hands. Yeah. So to speak. And the other thing is even with traffic, we are not everyone. Not everyone is following the traffic rules. I know that everybody gets ticketed every single time, but there is a fear, like, a spot checking that you can, that there is this enforcing. Right now, it is not, but this is actually where they want us to talk about it to give them guidance. They at least they took the first baby step. So for us to be reminded and say, for the sake of the community, I heard somebody who actually goes to a senior center regularly. He's about our age.

And takes calls outside, and he says, it's impossible for me to take calls because during the day, a lot of people who don't go to office and don't want to work from home can go in open space with this. Well, nine possible with the sound to ever take even a single call. So those are challenges. Should it be restricted to these times? If there's a quiet panel that works well if someone has invested in it, why not use it for the whole time? Let's start it. So these are just discussion points. Any other thank you. And this, Anishul. Any other question?

I think a

few other things. I see some challenges. Again, since we are discussing it, you can take the point back to where meeting or wherever this guest communicated back to them. One is that if you remember one of the citizens, he came in a presenter two times and even send the return communications that the pickleball the the people who comes there are, I think, 70% of them are Cupertino not Cupertino residents, outside residents. So when we communicate this one, I'm sure this goes to Cupertino residents center.

No. But the signage is up there.

No. I understand. So what I'm saying is that these things, whatever we communicate yeah. This is, like, if 70% of them are not Cupertino residents, how are we going to really

The signage is

Yeah. Signage is one. Say those. Signage is one, but they are all being monitored and communicated and then being controlled or being presented by the police. So, really, I think we we should really work with them again and again because we we don't wanna underestimate. So that's that's the one point.

Point to

That's that's that's the one. The other one is that which I I don't know, Sano, say, he's planning to do, but somebody presented it as the the decimal meters, they really put in there on it too. If it goes beyond that particular decibel, they will know that. Okay. Any any of the court has that one meter which talks about, okay, beyond this decibel is not allowed. That based on the pair of things, it's all not too expensive. Yeah. But they can we can play the We can put the decimal meters on on the course so that the whatever the place it would goes beyond, then they need they know that they have to bring it down. There's a visual indication. There are decimal meters available.

So that's some of our suggestion we can do, right, so that people can look into it and say, is it a paddle or a noise? Doesn't matter if the visible is going beyond, I'm gonna bring the red, and then they know that they need to bring it down. It's visually on their face. Otherwise, nobody knows. Oh, am I really disturbing the next door neighbor or not? They may not know. Again, I'm just giving you practical

It is. Thank

you very much.

Challenges so which you can share take it back and then communicate.

And One last some suggestions. So please.

Yeah. So one last thing is, I don't know whether this is related to. There was a written communication about the people about striping and then removing and

Yeah.

Tennis. There is somebody really upset about this. I know there are communication. Is it the is it part of this one or no?

We can talk about that posters. Let's talk.

Oh, yeah. No problem. I'm just trying to bring that. Is that part of the pickleball notification or nothing related?

Not really. Okay. That's okay. We can definitely talk about it.

No problem.

Probably at another time. No.

No problem.

Application, I'll have an update on Sam.

Anywhere. Oh, super. Thank you. That's all. I got

it. Yeah.

Sansham, from what I heard, vice chair and commissioner, both of you had excellent ideas. There's no risk. We could actually consider including all of that. Community, the pickleball organization, it's brilliant. The northern areas.

The the residents

can reach four Yes. Yes. Both of them. There's no. Doesn't have to be one or the other. It could be both. And the decibel nature is a wonderful idea as well. Any any other questions, comments? And, also, potentially, after the after this after this particular time slot, it could potentially become the norm for the city of Coventino itself. So I should we have a motion, or should we have should we just say these are discussion points?

How do we do this? Should we just say, these are the discussion points and leave us some of the recommendations? Because, like, the way you would like the meeting minutes to show up is that the following were the suggestions and recommendations made. So it doesn't seem like we are picking and choosing, but these are a series of recommendations.

So we did look into how if you want feedback as a commission after a discussion and when there was no action item, then you could do a straw vote as far as, like, any particular action One for a straw vote. So it would just be a Informal. Informal vote. And A straw vote. Sorry. Sorry if I wasn't being fair. No.

No. You And then having to give

you as the chair the results of that in order to then send a direct email to the mayor just giving your feedback and to let them know where the commission stood on any particular

Absolutely. Happy to do that.

Yes. Sure. I think they need to know our support, and that would be 100%.

So I does anyone want to make the motion?

I can make the motion.

But you can It could be a Not nonmotion. Be a motion. You would just do it as to vote. Yeah. It's an informal, but just if there's Yeah. Some particular something that you wanna clarify and give your feedback to the mayor on, just throw that out and say, do you each support this? And you can just do a around the table, like, just Absolutely. Motion. If I give you

around the table. It's it looks like I'm not falling.

I

should not use the word motion. Yeah. For the straw for the straw poll, do you want to articulate I I can try. Which and if you have missed anything, we can add

to it.

Okay. First and foremost, support the action of imposing a silent mode from seven to nine with Quieter. Quieter mode quiet mode with paddles reinforcing the rule on-site, alerting neighborhood watch and pickleball association to let them know that that's what the steps are taken and inform maybe the resident at the same time that this is what has been done in response to their complaint. And we're gathering data, and we can get back to resident to ensure that the actions taken actually work or not or deviate or expand or see how that time frame will allow us to get all the data to get back to them.

Think you said seven to nine. It's also the morning.

Yes. Your class?

Both the time.

Both the time. Yes. And potentially as a first step and potentially to expand the time. As as needed. As needed after you know, in subsequent steps. Yes. And also the decibel meter. We should include the decibel meter hard because it seems brilliant. And, also, the neighborhoods are empowered by the neighborhood watch to say that these are the signs. You are plotting the rules and be able to go and take off. Invest in those signage. Invest in those signage and invest. Yes. Absolutely. Including that the neighbors can come and give you a directive to remind you, and that must be respected.

Yeah? Yep. Yep. Yep.

Good. Be some of the things. If we were to call a stronghold about it

Do we wanna add anything about having the paddles to check out? The the

quieter one is actually a brilliant idea. We can say that as a recommendation in the future, we will consider that. Check it out. That's it. Absolutely. Yes.

How to check those?

I think it is informing them the type of perils is needed to play on the court.

It's gonna be a little bit difficult and more expensive for the cities. But in down the road, I really I think that would be a guidance if there if there's a possibility for them to check out, but they have to pay for a credit card, and then they take back in, then they get back.

But someone doesn't have the

right equipment. Correct.

They could say, oh, and and they start playing.

Say, yeah.

Oh, if you wanna play now.

It's like an octopus. You put the money in, and it comes out like a book.

Or some other way. I wouldn't Yeah. Throw a note here. Whatever there.

I mean,

it's just a suggestion of So I'll put the pension in one. Yeah. I think we don't know the logistics. But if the general idea Right. Is what your article I certainly think we should have that. That's a it was a very time forward thinking view. We're not saying today, but we're saying that that's something to consider as a long term focus. The three players who come there don't have well, I'm I'm 16 miles away or seven miles away. What do I do? Yes. Okay. Great. Yep. Alright. Let's take a strong word with all of those points in there. Thumbs up. Thumbs up. Thumbs up. Four thumbs up.

And one. So point of record, I think Jessica did kind of summarize for you, but she would just give that information

to Jessica, thank you

so much.

Is that I

could

just read them back to Yes. Please. Oh, we

all So there's three overall that I that I gathered. So one, the commission supports imposing the quiet pickleball paddles from dawn to 9AM and from the seven to 9PM time frame and potentially expand the time as needed in the nature. The next thing I heard was that the commission supports a partnership with potentially the neighborhood watch program to empower, I guess, imposing the quiet pickleball paddles with the community.

Opposing the rules.

Imposing the rules. Sorry. Where they can actually go individually or as a neighborhood watch do it. It can be through neighborhood watch, but it could also be someone who's not part of the neighborhood watch who can still do it. K.

I think that could be fraud. But I I think also with the the users as well doing their own oversight. You know? So it's so when you get feedback from someone who's part of your group, it's taken a lot easier. It's, you know, it's absorbed versus the David Pakwat where those people may already be angry.

And It's it's just a notification. It's a notification. The rules.

And they're doing their best,

and they can feel empowered to in enhance the rules because we don't have the paid stuff that spot checks

all Right. Right. But if if we could ask the users where they are unorganized group to

to be aware. Yes. Well, you need the word associations or Associations. Or even in English, so who's it? I can say buy in can go and say Yeah. The rules.

But the way I I've heard that Jessica had typed it, it it sound like the

focus most on the neighborhood watch. And

and the pickleball coalition, if you could put it there. That's that's very important.

I believe I think we call them the pickleball club.

Or enthusiasts.

No. Who whatever. The club association. Whatever.

Yeah. Right.

Who would present it? Yeah. She was presenting that at pickleball.

I think for this one, we could say partnership with neighborhood watch program and pickleball club to empower the community to follow the

rules. Yep.

Beautiful.

And then the last one that I have is a future recommendation of the city providing quiet pickleball paddles and then providing them for checkout.

Oh, you forgot one on the other

There's a delete time.

For for paying pickleball paddles and then checking the map for users.

Very similar to the electric bikes or whatever bikes you have in the city. You check-in and you check out. You pay a big amount of money, and once you put it back, you get deposit. Something similar. The

other one is the decibel meter.

Decibel meter is an important one. It's an evening Right.

Right. Stuff. Yeah.

And I think the evening one was not 07:30. I think right now, it's seven to nine, so we beat the seven to nine, and eventually Yeah.

I did have I do have seven to nine. The decibel one Beta. Support in those same

The the sound levels because

Yeah.

The decimal meter will visually tell them that they are won't

Speak up.

Yeah. It's it's immediately when they see if it's going on red, we can set the decimal levels. So then if it goes beyond then during the play, then it will become red, and then they go, oh my god. Okay. And I need to lower down my voice or my people about pattern is producing more noise.

It is like the speeding automated

It's a visual data Visualization

that And it can be sponsored by

a third party.

Oh, I yes. It Yes. Third party sponsorship is welcome. Not mandatory. Welcome. Welcome.

Okay. So commission supports imposing a specified decibel sound there.

Yep.

Yes.

That's the fourth Either towards the thirteenth budget or two ways. Donation. Donations. All the same.

Yeah. Sorry.

You said through donations?

I It could be either the city funds it, or they could also accept donations for the same.

Okay. Okay? So excellent.

And you should also put a note there that this would save the city hundreds of thousands of dollars in not having to build white walls by empowering the citizens or residents as well as providing responsibility to the payers. The The quorum. Absolutely. Yeah. The quorum. Alright. That's pretty good. Yeah. That's very good. So the next topic is staff and function reports. I'm

gonna try doing this and having it on my computer so I can face you. Okay. Doing this the whole time. Also, I think I'm just gonna skip to the pickleball update. So just seamlessly here Yes. That Uh-huh. I'm just gonna go back to the beginning. Is that okay? Yes. K. So a few updates on pickleball for you. Court Number 1 at Memorial Park. Port Number 1 At Memorial Park, the striping is actually complete. So they now put down permanent striping. In response, you had asked about the email that was received.