City Council - Special Meeting

Good evening everyone and welcome to the special city council meeting for March 31st, 2026. We have a quorum and we'd like to begin. Can we get a roll call, please? Council member Maloney present. Vice Mayor Pearson is absent. Council member Mendoza here. Council member Orleman's here. Mayor Meyer here. Please join me in the pledge of allegiance. To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

We are going to start this evening with a presentation. Item C1, America's 250th celebration. Thank you, mayor. Good evening, mayor. Good evening, city council. Tan and recreation manager. Um, so tonight I'm very excited to announce but also provide an update um in regards to our planning efforts for the city of Brentwood's annual 250th celebration happening this upcoming 4th of July. So before I get into my presentation, I wanted to provide some background. Um, America 250, also known as America's semiquincentennial, um, is a nationwide celebration and this event is celebrating um, and commemorating the 250th anniversary of the signing of the Declaration of Independence. Overall, the theme of the national event is to celebrate the journey towards historic milestones, and take the opportunity to pause and reflect on our nation's past, honor the contributions of all Americans, and look ahead towards the future we want to create for the next generation and beyond. For us here in Brentwood, we aim to bring Brentwood residents and the community together to highlight um our history, including our agricultural history, celebrate our community groups, and to connect our past, present, and future. So, I'm very proud to uh unveil this logo that you see in front of you. Uh this was created in-house by our recreation supervisor, Stacy Dempsey.

The logo combines Brentwood's landscape, including reference to Montiablo, um our agricultural identity blended with the red and white stripes of the logo and our patriotic imagery to represent our community's contribution to the American story. So, into the event. So, uh, we're very excited to announce that we have a day packed of activities, uh, for the community to celebrate. Uh, the day will start, um, 9:30 a.m. with our annual Fourth of July parade. Um, shortly after that, we'll have, um, multiple activations. Uh, we're calling it a community celebration downtown, and it's going to feature a number of things that we'll go into a little bit depth today. Um but it'll include welcoming remarks from our dignitaries, presentation of colors, national anthem, land acknowledgement, um organized lawn games, educational booths with community partners, kids activities, and much more. Uh we'll also have a concert in the park from 12:30 to 3 um featuring the Ragdolls, the ultimate female Aerrol Smith tribute. Um all together, again, a lot of happening on that day. We're very excited um to bring the community together uh with these activities. So, diving in a little bit more into into that celebration downtown. Um, we'll be featuring many local or organizations that make Brentwood what it is. Um, we've been building this event with our local partners in the community. Um, for groups or individuals looking to volunteer for the event, we encourage them to reach out to us um to learn more about how to get involved in the in the event. We've already reached out to many of our community organizations and have confirmations from groups such as uh veteran service organizations, Harvest Time, um Downtown Front Coalition, um and many, many others. Um in addition, America 250 is designed to be a welcoming, interactive, and accessible for all ages and abilities. Um with additional activations downtown, including honoring service um with our

uh veterans with the veterans resource table. Um we imagine and want to have uh their presence to have informal storytelling and conversations with veterans. Um we plan to have flag education activities for kids um including voting demonstrations um and partnering with the local scout troops for proper flag disposal. Um we also want to tie in our history with pop pop-up exhibits from with local artifacts, photos and maps um and get updates from groups such as the John Marsh Historical Trust and information on the future of the Marsh Creek State Park. Other interactive experiences experiences include the America 250 art walls and opportunities for residents to share their vision for Brenwood's future. Um, as mentioned, uh, Brenwood has a rich history with agriculture and transportation. Um, and we want to make sure there's activations at the event as well for these items. Um, so we want to make sure there's items such as celebrating Harvest Time's 50th anniversary, uh, corn shucking, tractor races, family activities, um, highlighting the UPIC capital of the world and other information about local farms, um, and historical farm equipment and vehicles. For transportation, we, uh, intend to have agricultural rail history and freight movement, regional transportation, and future mobility information. Um, we also plan to have a mini train ride with the ADA caboose, um, and other interactive displays. And then we do we do have some designed um fun and inclusive activities for all in the family. Um some of these include a sensory quiet area. Um our mobile wreck will be on site with arts, crafts, and games led by C our Camp Brentwood, rock climbing wall, base painting, balloon animals, and much more. So, with all of that, we uh hope that you save the date, Saturday, July 4th, um from 9:30 a.m. to 3 p.m. to celebrate America 250 with the city. To learn more about the event or any uh questions or or comments, please reach out to the parks and recreation department. Um as mentioned, um we're available by phone,

online, in person, our community center, and our senior activity center. And also, we have a newly uh published 2026 summer activity guide that can be found online. Um, but you could also visit us and ask any questions at any time. With that, that concludes my presentation. I'm available for questions. Thank you, Ten. Everyone, this is Tian Nuen. He is our recreation manager. And do we have any um questions or comments for Ten? Thank you very much. Thank you for the presentation. Looking forward to it. Thank you.

Stacy, you did a great job on the logo. I think it represents everything very well and you did a great job on the presentation. Thank you for that. Okay, moving into public comments. The public comment time for tonight's items will be three minutes each. In order to ensure that all speakers feel welcome to share their views, members of the audience are kindly requested to refrain from applauding or speaking to the council from the audience without being called upon first. In addition, in order to maintain decorum and ensure that no one's sight is obstructed, public commenters are reminded not to approach the dis. At this time, the public is permitted to address the city council on items that are not on the agenda. Items listed underformational reports are on the consent calendar. Requests for future agenda items, new requests, comments for the meeting's detailed agenda items or business items should be made when those items are called. Please limit your remarks to three minutes. The microphone will be muted when the timer expires. I do have four speaker cards in person here. The first speaker is Dan Madame Mayor, city council members, uh originally I was going to come up here and ask for some money for the 250th anniversary because unfortunately, I don't know what happened, but we didn't get the opportunity to ask for money initially. because we wanted to close First Street so that we could have a car show in front of the hall which would draw some people in and we had planned on doing a couple other

things like free hot dogs and things like that, games for the kids but uh that got passed over. So um other than that uh I think it's wonderful that as a city we are celebrating like everyone else but hopefully it lasts more than one year the 250th. How about the 22nd or the 53rd? It's a wonderful time. It's the celebration of this United States of America becoming the United States of America. Most people tend to forget only on the 4th of July do they come up and say, "Hey, those of us that have served know better. We know that on the 4th of July every year is why we did what we did." And I think that sometimes people lose track of that. We don't but most people do and unfortunately or fortunately this year everyone is remembering so that's a good thing. So I thank you for your time and for listening.

Next speaker is Don followed by Paul followed by Germaine. Good evening, Madame Mayor and honorable city council members. Um, I'm Don Hester. You probably know me, but everybody else doesn't. Um, with the Marine Corps League, a veteran service organization here in uh, Brentwood and the Brentwood Veterans Memorial Building. Um, we would like to request, and we've talked to city staff a little bit about it, but we'd like to request that as a part of the 250th anniversary or the fancy word that he said earlier, that we would include the Veterans Hall as a focal point to that. Uh, what we believe is the Veterans Hall is not just a meeting place, and we've talked about this extensively in previous comments here, it's a memorial to all those that sacrificed uh for this country. And it seems fitting that on the 250th anniversary that it be included as a part of it. It's definitely a part of Brentwood, the hall's been here longer than Brentwood's been here as far as a city. Um, it's been here for 100 years. And so, and as the representation of that, uh, we would like to have it included in some way, shape, or form. We talked about some things, you know, could we do a a car show or other types of things? All those are details, but we would like to be able to draw people to that part of town. I believe that would help the downtown coalition as well because it would draw people further down away from just the civic park here um and make it a little bit larger of an event. And so that's what we're asking for. And in today when this country is so divided, this celebration is much more important bringing uh people together uh as one as one nation as we are. Um that is all I have. Thank you.

Good evening, mayor, city council, staff. Most of you know me. My name is Paul Radliff. Excuse me. I've lived here 30 years. I'm the vice director of the American Legion writers out of the Brentwood Post. I'm a member of the S program and I am a staunch supporter of Brentwood. I'm also a staunch supporter of the city in itself. When I first moved here, it was very monochrome in color. My family's like BaskinRobins 31 flavors in counting. And anybody that's ever been to a family get together, it's it's quite funny because we are from all over. I've watched with a lot of pride how the diversity in this town has grown to meet the people moving here, living here, and becoming a part of the fabric of our comp of our state in our town. The one thing where I think we need to keep very selective is our current interimm chief of police. There's a lot of things where we can grow in diversity. But what I find at my age, in my 60s, in watching cities bring in police chiefs from other part of the state, other states altogether, is they don't understand the nuance and the history of towns of our size. We're we're pretty big compared to when I first moved here. There was 12,000 people here when I moved here. We now have what, almost 80. But there is a nuance that grows with small towns like ours and understanding of that nuance is very very important because we're bringing in diversity. We're bringing in some wonderful things. I'm speaking about Chief O'Rnik. I remember the first day he started here. He's a youngster to me, but he is one of the finest people I've ever met. And within two weeks of him becoming an intern chief, we had a huge tragedy in this

town. And it was awful. It was terrible. Emotions are high and people are full of pain over what happened. And I understand that I've lost many family and friends. But what we need to understand, what needs to be known and understand, I don't think it's out there. when he followed procedure and the report went to the district attorney's office, he no longer had a say in when it was turned over. The mayor didn't have a say in when it was turned over. Our attorney, city attorney, nobody here had a say on when that video camera and that investigation and report could be turned over to the family and the city and anybody here. Again, I understand the pain. My best friend, my older brother died in my arms from a rare form of Lug Garrick's disease from the Gulf War. And he cried in agony from the pain of trying to breathe. And I understand the pain. But it's important to understand through your personal pain that the chief had no say, the mayor had no say, the interim city attorney, this nobody here had a say. Thank you. Germaine. Germaine testing.

All right. Sorry. Um, good afternoon or good evening, brothers and sisters of mayor, council members. I just want to come here and personally say thank you. Thank you for the grant um for the basketball tournament that we're throwing June 13th and 14th. I wanted to also personally invite everyone to come and attend. Um with that basketball tournament that we have coming up, we've been able to partner with Chick-fil-A Long Tree Way. They're going to provide a free meal for the first 50s that register. We're also seeking sponsorship from a couple other organizations um to sponsor some teams, kids in the community that want to play but probably can't afford it. Um, and we're personally going to sponsor a few teams um, from local AAOU organizations such as uh, Dream Team. I spoke with Dream Hunter earlier today and told them that, you know, we want to sponsor a couple of their teams. So, I just wanted to come and personally say thank you for the grant and thank you for all that you guys are doing in the community and I appreciate you.

Last speaker card I have is Oxana. Good morning uh council members, staff, madame mayor. Um my name is Axana and uh we've met over the last year and uh just wanted to say a huge thank you for the 250th anniversary that we're having um this year. I absolutely love the theme of agriculture and American roots. Um, you know, as a naturalized immigrant that came from a country that didn't have a lot of freedoms, my husband is from South America. He's a Latino. We all speak Spanish. Um, it's just really nice to be in a town where we do focus on our unity. Um, I absolutely love diversity and I've shared this over and over and I just wanted to say a huge thank you um for creating events and we're looking for leaderships that um leadership that unites us and um we hear a lot about sanctuary cities and white privilege and this and this and I just love that Brentwood is a I like to call it a city of refuge. this is where we could come and we take a deep breath. Our agriculture, our nature, our neighbors, um we overcome pretty quickly. And I just wanted to say a huge thank you. I have service um my family uh even though we're naturalized immigrants, we served in this country, service members, uh law enforcement, and I just love what we stand for in Brentwood. So, just wanted to say huge thank you. We'll be coming out supporting and um God bless you. I have no additional speaker cards.

Thank you. Um I would like to ask staff to follow up with the veteran just to make sure we're covering all the bases there. Um also wanted to ask Harold, did you have any introductions you wanted to make or anything planned for that?

Yes, mayor. Uh for the record, G. Harold Duffy, the city manager. I'd like to announce as as yesterday, Terrence Davis is our new assistant city manager. Terrence comes to us from most recently from the city of Berkeley where he was the public works director for I believe three four years, two years and public works director. Before that he was with the city of Vallejo.

Thank you and welcome Terrence. Moving into the consent calendar, we're going to um pull proclamations for item F2, F3, and F4. And I would also like to pull item F10. Anything else? We're good. Oh, you want to make a motion? Yeah. Ready? Okay. the motion to adopt consent calendar on all items um um for especially the presentations that we'll be doing except for F10.

Second. All in favor? I I and consent item passes. We're going to move into item F2. Doing things a little bit differently today, so bear with us. We've got a few to present and we're going to start by asking Mary Black and Dorene Fllo to provide a brief history lesson on the city of Brentwood and its agricultural roots.

Oh, sorry.

Good evening. Um, I'm Mary Black. I'm president of the East Contraostasa Historical Society and I'm Dorene Forlow and I am the past president and the current person in charge of the resource center. Oh, my turn first. Uh, thank you city council for allowing us to be here this evening. Um, we are um the museum where history comes alive. Um, in the in the late 1800s and early 1900s, people came here and they stayed. Excuse me. Um, they stayed because of the fertile land that they found between Mont Diablo and the Sanwaqin River. That land was used for farming, first dry farming and then irrigated farming. Today, it is mostly covered with houses. Um, but not all of them, not all of the land is covered with houses. Luckily for us, a small group of citizens fought for the la the egg core that remains today. The egg core is Brentwood's identity. It is in jeopardy uh of losing it could be in jeopardy of losing its identity as San Jose has lost its identity. Excuse me. Not much is left. But that that is left is fertile. And if you watch what you do, you can still feed yourself from January to December in the fields of Brentwood. We provide that much food. Um, East Contraosta County, East Contraosta Historical Society is proud to have collected a huge amount of agricultural memorabilia and history and we are also proud to be the keeper of that history. Mary,

so I'd first just like to ask I see a lot of children in the room. How many of you have been to our local museum out on sellers? Third grade. I see some hands. Yeah. How many of you turned butter? Oh, there you go. Okay. All right. All right. See, Harold, it's more to do than ringing the school bell.

Good evening. Um, yes, that rich, fertile farmland historian has described is what makes the farming history of Brentwood and East County possible. And our East County Historical Museum is dedicated to sharing how farming history has evolved from dry farming of wheat to irrigated farming of orchards and row crops that you see today. At the museum, you can learn how dry farming started by John Marsh in 1837 gave way to irrigated farming under the vision and leadership of the Bowfort and Guthrie Company in 1910 when they built the canal system to provide consistent water supply from the river to the farms. You can learn how the land once used that that was once the Los Maganos Rancho of John Marsh was subdivided for farming into 98 tracks of 5 to 34 acres each and each would receive water from Brentwood irrigated farms. You can learn how Valfor Guthrie mapped the early town of Brentwood, established water and sewer systems, paved many streets, instituted a phone system, and built the hotel and bank to impress investors, all in 1913. You can learn how farming played a critical role in bringing people to Brentwood during the Dust Bowl and depression of the 1930s and with the Brero program in the outbreak of World War II in the 1940s. Farming has always offered opportunity and improved living for families throughout our history. And in turn, those families whom came here have contributed to creating the community that we know today. We are proud to share the history of how important farming has been to our area. We look forward to welcoming harvest time next door to us to offer the present and the future at their a innovation center and having the past, present and future

together will be a unique experience that will define Brentwood to lead the way in agurism. So I would like to invite everyone to the museum. We are open April through October, Saturdays and third Sunday of each month, 10 to 2. And opening day is this Saturday, 9 to 2. You can enjoy a yummy pancake breakfast sponsored by Rotary and Lions Clubs of Brentwood. You can um as our motto is bring local history to life. You can sit on the fire engine, wear a hat, a badge, ring the school bell, sound the caboose siren, and you can crank homemade ice cream at 11 o'clock. So, there will be a petting zoo, quilts on display, games on the lawn, and all the museum buildings will be open with dosens with a special display on the history of the East Contraosta Historical Society. So, welcome all. Hope to see you. I've memorized all your faces. I'll be watching for you. Okay. If anyone would be interested in a brochure with more interesting uh information, they'll be on the back counter back there. Thank you very much.

Thank you.

Thank you. And if you couldn't tell, Mary Casey Black used to be a teacher. So, we are now going to invite Farmer Al with Frog Hollow Farm to receive our National Agriculture Day proclamation. It's an honor for us. We all follow you. Okay. I'm going to read this to you and then we'd like if you could say a few words. This proclamation is being presented to Farmer Al. Does everyone know Farmer Al? Okay. From frog Hollow Farm. Frog Hollow Farm began in 1976 as a small 13acre farm in Brentwood and has grown into a leading organic orchard known across California and I think beyond. At a time when conventional farming relied on chemicals, the farm shifted to organic practices in the late 1980s and helped push sustainable agriculture forward in the region. Frog Hollow also changed how small farms stay viable. By selling directly through farmers markets and CSA programs, it strengthened local food systems and supported fair pricing for farmers. The farm continues to invest in its community through year-round jobs, worker housing, and local partnerships. Today, Frog Hollow Farm plays a key role in defining Brentwood's agricultural identity while advancing sustainable farming and supporting the people behind it. So, for the proclamation, were you ready for their wherees? Okay. Whereas the city of Brentwood proudly recognizes agriculture as a cornerstone of our

community's heritage and economy, shaping our local identity and contributing to the vitality of our region. And whereas National Agriculture Day 2026, celebrated under the national theme together we grow highlights the essential partnership between farmers, ranchers, agricultural workers, educators, and consumers in sustaining a strong and resilient food system. And whereas Brentwood's farmers and farm workers demonstrate innovation, stewardship, and dedication in producing high-quality crops that nourish families locally and across the nation. Whereas this day offers an opportunity to celebrate the spirit of collaboration, sustainability, and forward-thinking practices that ensure agriculture continues to thrive for generations to come. Now therefore, it be proclaimed that the city council of the city of Brentwood hereby recognizes March 24, 2026 as National Agriculture Day.

Oh, and happy anniversary. It's your 50th anniversary. So that's a long time.

It's been a great journey. It's been a great journey. And yeah, sure. Hey, Mark. I see some others that have been here longer than I have. Uh it's an honor to be receiving this uh recognition and uh I will continue to do this as time goes forward. It's great to be part of this community. It's community. Brenwood's been a great community. When I came here in 1976, I had no idea what I was doing. I was a rank beginner and I want to thank my neighboring farmers for giving me the guidance to help me succeed and it it's I'm just so proud to be part of this this great community. I also want to thank the many people who the farm workers that till actually till the land and do the hard work out in the field and in the packing shed. Uh we couldn't do without you guys. Thank you very much. Thank you. We'd love a photo. We'd love a photo. And if you have anyone you'd like to bring up,

to now welcome forward Jose Antonio Martinez. Good evening. Thank you for coming. Antonio Martinez has been a farm worker in the region for 30 plus years. He is a loving husband to his wife Patricia and an amazing and attentive father to his two girls. He is someone who will consistently greet people with a smile and has always been a huge advocate for his team. We are grateful for Antonio and his immeasurable contributions to Brentwood. And now for the warehouses. Whereas farm workers play an essential role in bringing fresh, nutritious food to our tables and sustaining the agricultural economy that supports communities throughout California and the nation. Whereas the city of Brentwood, located in the heart of a vibrant agricultural region, recognizes and values the dedication, resilience, and hard work of the men and women who plant, tend, and harvest the crops that nourish our families and strengthen our local economy. And whereas National Farm Workers Day, observed annually on March 31st, provides an opportunity to thank and celebrate the individuals whose daily efforts make it possible for farms to grow and harvest food at the scale needed to feed our communities. And whereas the 2026 observance encourages communities across the country to show appreciation for farm workers and recognize their vital contributions to our food system and way of life. Now therefore, it be proclaimed that the city council of the city of Brentwood hereby recognizes March 31, 2026 as National Farm Workers Day.

I just want to say thank you to everybody. Thank you for this. Do you have anyone you'd like to Would you like anyone to join you for the photo? We do have one uh member who'd like to say some words for this proclamation as well if that if that would be appropriate. John,

thank you for the Thank you for the brief moment to speak about Antonio. Um, my name is John Dwelli with Dwelli Family Farms. Uh, Antonio has been our employee for decades now. And, uh, I'm not much of a public speaker, so bear with me. Um, first off, I'd want to apologize. Not all of our whole family could be here tonight to honor Antonio, but the rest of them send their love and congratulations. Um, thank you for recognizing Antonio uh for all his hard work and dedication to an often overlooked profession. Uh, I've had the pleasure of knowing Antonio for most of my entire life, ever since I was a little toddler probably. And, uh, he's truly a person that I respect and look up to. Um, he's a true leader and a valued member of our fam farming family. uh without his management and expertise, we surely would not have survived all the highs and lows that come with farming. Um Antonio, from the bottom of our hearts, thank you. And this is a recognition that we have always known privately, but we are so happy to share it in such a public forum. Um congratulations, Antonio.

before we move into our next one, I'd like to mention that we have been asked to use the word conflict instead of the word war. And out of respect for the veteran who made the request, we are very definitely doing that tonight in our proclamation. So, I'd like to bring up um Dan Duran.

You ready? Okay, we're going to do some where's I have to say uh Mr. Duran has been very active in speaking at at city council meetings as you heard earlier. He is never afraid to raise his voice and he has very definitely earned the right to do so and also earned that right for the rest of us here. So thank you for that. Whereas National Vietnam Conflict Veterans Day is observed each year on March 29th to recognize and thank the millions of Americans who served during the Vietnam conflict era and to honor their courage, sacrifice, and dedication to our nation. Whereas more than 2.7 million Americans served in Vietnam and over 58,000 gave their lives in service to the United States, leaving a lasting legacy of bravery and devotion to freedom. And whereas many Vietnam veterans returned home without the recognition and gratitude they deserved. And this day provides an opportunity for communities across the nation to offer a heartfelt and long overdue welcome home. And whereas communities throughout the country continue their the national call to thank and honor Vietnam veterans and their families by recognizing their service, sharing their stories, and celebrating the enduring spirit of those who served. Now therefore, it be proclaimed that the city council of the city of Brentwood hereby recognizes March 29th, 2026 as National Vietnam Conflict Veterans Day. Thank you.

Why not? Um, first of all, uh, I'd like to thank the city council for changing to getting the word war out of that because it wasn't a war. For those of you that don't know, war has to be declared by the Congress of the United States of America. And all these people knew. Uh so on behalf of Vietnam veterans that have passed and those that are us that are still living, thank you so much.

Okay, at this point we are going to move into item F10. And this item is to review and approve the housing element um annual progress report for calendar year 2025. I had some questions on this. I don't know if other council members did or points to make. Would anyone like to say anything or should I just start? Okay, Amanda, because we're um offering this as a separate after we do the presentation, then we are we're doing a presentation. No, this is available for questions. This is Okay, you can if you want to start with factual questions or we can open a public comment period, whichever you'd like to. Uh

if you don't mind, let's start with public comments. Okay. Thank you. I do have two public comments received and we did receive four how many one written statement prior to which is uh summarized on the screen. First speaker is Tanya. Hello, mayor and council members. I wrote it down this time so I'm not crying. Raise up your head. Thank you.

Um I was coming. My name is Tanya Street. I'm a single mom with two adult children um that have disabilities and I've been asking for a couple years now bringing the attention that Brentwood does not have any housing for people with disabilities. In 2022, my son, my oldest son who has disabilities was living in he had to move to Pleasanton, California for Sunflower Hill um apartments. Sunflower Hill Apartments is an an apartment place for adults with disabilities that can live with support, independence, and dignity. In 2022, I beca I got sick. I had cancer. I commuted four days a week to support him in Pleasanton because I his caregiver. Um, and he wanted to live on his own and try to see if he can do it. Sorry. So, in 2022, I had cancer and I had to have him move back to Brentwood to help me and so that I cuz I couldn't even continue to commute to help him. Because of that, he now lives in Oakley and he lives independently while often I check on him. But the reason why I'm coming forward today is because we have nowhere for our children who are going to be aging out of school for them to live. We are all getting older as adults and so we will be passing on as we get older and our kids have nowhere to go. Nowhere at all. And right now, Sunflower Hill, I brought to the attention of the mayor two years ago, is a great place for us to have something like that here. We have a lot of students in the community that are going to be aging out eventually, and there's nowhere for them to go. A lot of parents have, you know, have their children with them the rest of their lives, but we're not all going to be here forever. And I think if we bring somewhere like Sunflower Hill Community Apartments here, they'll be able to live

on their own or with roommates and have support from the staff that is there. They also have caregiver units so that the caregivers can help them live on their own independently. The regional center of the East Bay can provide supports, living um life skill training, transportation training, and success community resources in Sunflower Hill. Um, sorry. My other son has Down syndrome and he lives here in the community. He grew up here. We moved here when he was in preschool. And that's one thing that hit home when I had cancer. I didn't know what was going to happen to my Braden. And I'm not the only parent with Down syndrome. We have a huge Down Syndrome community here in Brentwood. And none of the parents have anywhere for their children to go when they pass on. And at least this would give them the freedom, the dignity that they deserve. The speaker's timer has expired for this item. I'm sorry. I'm not sure if I'm pronouncing it right. Is it MNA? Can you can you hear me? Yeah. Yeah. Hi. Um my name is Mina Rimson and um like Tanya, I have a daughter 38 that lives out of um Brenwood. I have to uproot her two years ago to Oakley in the same apartment complex is called Anton

Vidian. And anyway, um she wrote me well I helped her write something because she had been telling me that she wants to move back to Brenwood and like uh Tanya I don't have anybody um to take care of her. So I thought, well, I'm going to put her in a place where she can live independently with help. She has a couple of people helping her, but um she really wants to move back here. And then this is what uh she wrote. My name is Christina Ramson. I'm 38 years old. I have Down syndrome. I used to live in Brenwood for 26 years, but I have to move to Oakley because Brenwood does not have housing I can afford. I live in Nanton Vidian under section 42 lowinccome tax credit Li HTC that's what it's called. I go to Brenwood seven days a week. I have my Delta gym that she goes that I go four times a week. exceptional program. I go bowling on Mondays. My friends and family live in Brenwood. I wish I can live in Brenwood that I love so much. Please make housing affordable. Christina Rims. Thank you.

Have no additional speakers for this item. Thank you. Jennifer, you were you going to just be available for questions? Okay. uh if you wanted to come up. I'm gonna Does anyone else want to say anything before I start? Um you you can go first and then I'll because I have a slide to show.

Okay. So, uh I have a few items I wanted to discuss, but one of them um of course is regarding accessible and affordable housing and I did meet with Tanya and MNA and um other another mother I think uh a couple of years ago. We did take a tour of Sunflower Hill in um I think we looked at Liverour actually and they are also in the process of building at the time the one in the Lamarinda area. Um and I think uh we might need to ask them to move out to the lobby. Um there is there is definitely a need for this type of housing. We we we had Sunflower here in town to do a tour of sites. There was a site they were really really interested in. But in looking through the housing element update, um I was looking at all the different action items and we have action um particip or partnership program, action for support housing sponsors, action for land acquisition, action for affirmatively further house fair housing, action for housing opportunities for special needs group, action for reasonable accommodation, action for housing for persons with developmental disabilities, and action for reasonable accommodations. And with all of those different action items as part of the housing element, um I I just really feel like if we're going to focus on specifically looking at ways to bring in affordable housing to meet some of those numbers that it would be a great thing to also meet the accessibility needs of our city and our residents. Um we did talk again as I mentioned with Sunflower Hill and they had a lot to say about kind of layering fundraising and how expensive projects like this are. And at the time, again, we had a a site that we were um offering up. Um there are of course all kinds of grants, uh state grants and county grants, and I don't know if they're federal or not. I'm not sure. But I'm bringing this up because I want to make sure that as we are moving through our cycle for our housing element approval, I'd like to make sure that we're also focusing on the accessible, affordable, the combination of a community that we could develop

here in Brentwood to serve that need. And I don't know if I Harold, I would love it if we could take a tour another tour since you're here now, but if there is there anything you could um add to that or respond to that with or Yeah. So, I am very familiar with Sunflower Hill. Um I actually previously worked for the city of Pleasanton and from start to finish through entitlements through project application to construction and final I worked with Sunflower Hill and Herby Ranch. Um, so it is something that is very near and dear to me, but like all affordable projects in the city, they do take partnership. Um, it's typically not something that we have access to do on our own and neither does Sunflower Hill. So it would take um extensive partnership. Um but part of our programs um within our housing element is to create those relationships with uh private entities with housing developers and put them in connection with um companies or uh nonprofits like Sunflower Hill. So that is something that we are definitely working on through our housing department um and continuing to do throughout the housing element um cycle.

And I don't think we introduced you. Can you do that please? I'm Jennifer Hagen, principal planner with the planning department.

Thank you. Uh I think it should be noted too at the time when we first had the conversation there were grants available at that moment. I think we've got two mics on uh available at that moment that kind of before things were ready to happen like there's there's a whole process that as Jennifer knows takes years to put into place and so I I I wanted you to come I wanted the um newer council members to also hear about this is it's something that um would satisfy an affordable housing need as well. Um, and then we don't have we don't have impact on schools. We don't have impact on roads. Um, there's not a lot of parking uh infrastructure issues. This is kind of for me the best of both worlds in trying to meet the needs of the state and also to meet the needs of our residents. So, just wanted to bring it back into the conversation and potentially um continue conversations about it. Jennifer, thank you for that feedback. I'm going to turn it over to Council Member Mendoza and then I have a few more points as well.

Yeah, I think the the difficult thing for us right now is that we know that federal funding has been cut. So um a lot of the people who were working on and we see articles about this all the time. The money the dollars that were going to go for affordable housing have now been cut by the current administration. So the fundings are not as available. But um I am going to share my screen real quick. Um one thing I need the public to understand is that we do have um affordable housing requirements. This is the fifth and the sixth cycle. And the sixth cycle is the cycle we're in now. The fifth cycle is the one we finished. So during that fifth cycle, I think we produced about 3,636 homes. Uh 3,500 of them were above moderate. So um that's part of why when Susanna and I got elected, we really fought for inclusionary housing and no in fees any longer because we knew we were um as a city there was a a mis a disservice being done when it came to affordability. Um the six cycle is what we have to build. So 148 um 641 above moderate, 247 moderately low, 232 low, and 402 very low. And um these are for ownership, but our the the good thing about our inclusionary affordable housing is that it's both for rental and for ownership. So, as soon as we have we haven't, as far as I know right now, we don't have any apartment complex um applications, but when we do get them, they will also be um they will also have to meet our requirements of 18% affordable housing. So, hopefully um once we can get start getting those build, we'll have some units that are available and and they're not in a development like Sunflower, but they will be in, you know, every day of um apartments. So hopefully, I'm crossing my fingers, we get some apartments. Um the innovation center is supposed to have um a lot of multi-unit housing. So we hope that happens. But I also want people in the public to understand that when it comes to building, I know a lot of people say don't build, don't build. Um there's times that we can say no, but

as long as they're meeting the California requirements, we have to build. And um the thing about it too is that halfway through your sixth cycle, if you don't have 50% of all of the tiers done, not just total 50%, but each tier, then it's kind of it kind of goes into a builder's remedy kind of scenario where they can kind of do whatever they want to do with the zoning. So, um I know people don't want us to build, but um and trust me, that's kind of why I ran because I did not want any more development, but and we do fight it as much as we can, but sometimes the laws forces to. So, that's kind of where we are right now. And I just wanted everyone to know because by next year, if we don't have 761's homes built, which is a number, you can't see it because of the the ticker down there, it's it's, you know, we're going to be in a world of hurt, but um the numbers are a little different. I just think it's timing of when I downloaded it today, but it probably hasn't gotten all of your numbers, but thank you Jennifer for doing that. Um, and I will say only 12% of the cities in the entire state have are meeting 50% of their affordable housing number. So most cities across California are going to be stuck with a builder remedy type um scenario. But so that's one thing, but I am hoping we get some apartments and then when those come in hopefully um there there is a list. So, when you see the affordable housing list open, please sign up for that list because then that's kind of the lottery um of when those units become available. So, thank you.

And Jennifer, can you potentially speak with our two speakers to just let them know how to find that? I I do have a question actually. Um, since the last two years when the you have done the tour and everything, has there any been any type of interest from partnerships or nonprofits or developers to collaborate on something or something to collaborate with the city on something like this? Not that I've seen specifically. Typically, the developers that we've seen have um been developing their own affordable units and are carrying on their own instead of partnering with other nonprofits.

And to be clear though, Sunflower is interested in working with us. It's just the other part of it that we're missing. Okay. They don't have a partner currently to work with. Um Yes. So, Sunflower currently has no partner to work with. Correct. We need to partner them with a usually a private developer who comes in. Um, the way that the Pleasanton one worked is there was a single family developer and as part of their entitlements, instead of paying their affordable housing fee, they donated 2 acres of land to the city in which the city then worked with Sunflower Hill to develop the project on that 2 acres of land. Um, so it was a collaboration between the private um for-profit single family development, the city, and Sunflower Hill.

Got it. And does the city at all like in your past experience does the city solicit for any of these partnerships? Yes, the city can definitely go out create these relationships with these partnerships um and then based on you know circumstances have the right nonprofit developer to partner with different um types of projects. Thank you. I appreciate the holistic view.

Thank you. And I've I've just got a couple more points to make too. And and this for me pulling this had the dual purpose of addressing accessible affordable housing and also just making sure that our residents are clear on where our controls stop and the state takes over. And so um I wanted to just clarify a couple of things. Um can you talk about what discretion we do have when a project comes to us?

So currently right now um the overarching discretion that we have is currently setting the zoning. Um we have our zoning and that sets the density and the types of residential development that we want on each of our parcels. Um from there basically we are currently working on our objective design standards. Um we have an interim objective design standard that we are currently applying to all residential projects both single family and multifamily. Um but we are working on a more robust um comprehensive set of objective design standards that are hopefully going to go before the city council within the next two months. Um and that really is is our biggest toolkit for using um as part of that objective design standards. Developers need to come in and they need to meet all of those standards. Um they have the ability to request exceptions to those standards. And if they're requesting exceptions from those developmental standards, that's when the projects become more discretionary and the city council or the planning commission would have the ability to um approve or deny some of those exceptions. um and the overarching project. Um but the thought is that if a developer comes in and they meet all of the objective design standards, the cities for the most part have very little um discretion for a project.

Thank you for clarifying that. Um we've had an ordinance uh change an adjustment amendment I should say to our uh ADUs. Can you give a brief overview what that looks like and what people can expect from that? So, we have actually um amended our ADU ordinance every January for the last I'm sorry, we should say what an ADU is for people who don't know

an accessory dwelling unit is a what we call an ADU. Um the city we've actually amended our ADU ordinance every January for the last four years. Um this is one of the hot ticket items for legislation. They are continuously um changing some of of the legislation to make them more streamlined and make them more available to all residential properties within the city. Um our last update in January actually did not make many substantial changes. Um I would say the most substantial changes were within probably two years ago. currently um accessory dwelling units. If they come in, they meet setbacks stated um from the state which we are unable to to modify. As long as they meet some of the state criteria, we have very very little um that we can do. It's um an administrative process. It goes directly to the building department. Um planning only checks for setbacks, heights, and in some cases minor design.

Thank you. And I think I'm just going to go back to what Council Member Mendoza mentioned um as far as what the numbers are and what we're technically required to at least have zoning for and and and where we're supposed to be halfway through our cycle. And so just to to make it really clear to everyone listening, this is um it's kind of a battle for us. Uh obviously we're going to follow the law and do what we have to do legally to meet um numbers as best we can, but we're also going to do our best to try and um stand up for what what's best for the residents because at this point we are not able to and you can confirm if you don't mind. We're not able to make any housing decisions based on schools being overcrowded, roads being overcrowded, our jobs housing um being out of balance, any of those kinds of reasons that you might think we don't need more. We don't need another huge housing complex over here because there's not a new school to balance that out. We are not allowed to make that decision that way. So, anything else you want to add to that?

That is absolutely correct. Okay. Thank you very much, Jennifer. Yeah, but I also think if if you have a problem with the numbers that we're giving by the state, that's up to our residents to contact our state legislators. So, Anna Marie and Christopher Kabalden are the ones that vote for us and they voted yes on every single one of these housing bills. So, if you want them to vote no, you got to tell them. And if we're not telling them, then we can't blame them because they're donors. Give them a lot of money to vote yes. And you can find your legislators by by searching find my legislator and putting in your address. Thank you, Jennifer.

I don't There wasn't Oh, just to close that one item. Yeah. Yeah. So, um, a motion to approve the housing element annual progress report for calendar year 2025. I'll second. All in favor? I.

Thank you very much. Okay, moving into item F. Actually, no, I'm sorry. Business item G1. Um, move over here. Lindseay Panel, recreation supervisor, will present the next item regarding the 2026 PAOU N project. And if you could uh spell out what those acronyms mean, that would be great. Thanks, Lindsay. Good evening, mayor and city council. Again, I'm Lindseay Panel, recreation supervisor. I'm also the staff liazison to the arts commission. I'm here tonight with the PAT class to present the proposal for the their 2026 project. And um PADA stands for public art and design academy. Um so tonight staff's recommendation is to has three parts of a recommendation to approve a resolution. The first is to approve anou memorandum of understanding with Liberty Union High School District for the public art and design academy in the amount of $8,500. Um the second part of it would be to amend the 202526 operating budget by $8,500 to the public art acquisition fund um for the utility box preparation and painting in six locations and increasing the operating budget by $2,500 to the public art administration fund um for a ribbon cutting ceremony. Lastly, um it authorized the director of parks and recreation to execute theou and make any minor revisions as approved by the city attorney. As you can see the fiscal as fiscal impact um we are looking for $88,500 to go from the public art acquisition

fund for the materials and artist compensation for the utility box project in six locations. And again from the public art administration fund $2,500 for the ribbon cutting event with a total budget amendment of $11,000. um for the event and the cost of the utility boxes. Usually, as you know, with our ribbon cutting events, we do it at the site of where our public art pieces are, but with six six different sites, we are hoping to do it at the community center and have one big celebration for the completion and print out posters and have models of the utility boxes for people to see. to keep you updated on the projected fund balances of as of June 30th um included in the requested amendments on the previous slide as well as adjustments that are going to be requested in a separate agenda item tonight being represented um the June 30th 2026 projected fund balance in the public art acquisition fund is going to be $3,236,751 and in the public art administration fund, it will be $1,61,95. Just a little bit of background. Um, in 2012, the arts commission recommended partnering with Liberty Union High or Liberty High School's PA program to create five agricultural theme designs. Um, and that launched actually our city of Brentwood's utility box program. So, those were the first five that were done in our city. And as you can see at the top, there were strawberries and those are located on Brentwood Boulevard and Second Street. The corn on Brentwood Boulevard and Oak Street, the cherries on Walnut Boulevard and Oak Street, the peaches on Second Street and Maple Street, and the

pumpkins on Second Street and Pine Street. This year's proposal includes refreshing the same five utility boxes located near and around Liberty Union High School um that were done in the 2012 pro project. And the scope of this is to keep the the kids the PATUP program the students and the teachers decided that they wanted to keep our agricultural theme going. Um so this will they will change the designs of the boxes by keeping it agriculture but also will be providing the current students the opportunity to create new and original artwork of their own. Um in October PA presented 24 design concepts to the art commission. The art commission narrowed it down to six designs. They were hoping to narrow it down to five because we had five boxes that we um chose to refresh. But all of the D designs were so amazing that they decided to add in a sixth box. So we now have six boxes and six designs. Um so the students will be prepping, priming, and painting the boxes. The new location is currently a blank utility box on the corner of Brentwood Boulevard and Sycamore Avenue. and the the students will come up and go into each of the designs. But the arts commission the designed the farmers market pomegranate tree blooming day blooming night culture in Mount Diablo. And now I would like to invite the PA students up to tell you more about their designs. Um good evening madame mayor and Brentwood city council. Um or is the

presentation coming up or okay um so we the PA class of 2026. We are looking into repainting some of the um electrical boxes pictured beside. These were initially painted by one of the first PA classes over a decade ago. So this is kind of an important project. Um, these new works would serve to best represent the multiple aspects of Brentwood's environment and culture, as well as allow us to get experience working with a major project like this in designing with a city. Um, the original designs have kind of aged. It's been a while, like due to the elements, they've been a bit weathered down, and I think it's a bit like in time for a repaint. Um, and it would also allow us to like represent Brenwood's culture because we have a lot. So yeah,

good evening, city council. Um, just like Alexis has previously said, we are excited to um propose a public art transformation for these utility boxes into smart small pieces of artwork that reflect Brentwood's natural um and agricultural roots. Um, our first design is called Blooming Day. This design includes California poppies, butterflies, dragonflies, and baby's breath set against a blue sky background. These elements represent Brentwood's farm, pollinators, and open spaces and their its peaceful character. Um, beyond the beautifification of making these, um, boxes, you know, just look nice, um, it is said that painting the boxes is proven to reduce graffiti and maintenance costs while increasing community pride. This project would turn everyday infrastructure into something that quietly celebrates Brentwood's pride and beauty as a city. Um, in our design, we have the orange poppies, which is, of course, our California state flower. This represents Brentwood's place in California and its agricultural landscape. Um, and is a symbol of resilience, growth, and natural beauty. Um, we also have a butterfly that represents its pollinators, which is essential to our agricultural roots. Um, and is a symbol of transformation and reflecting and thriving. Just like Brentwood, we also have our dragonfly um which is found near the wetlands and creeks that we do have just from Brentwood. Um which symbolizes harmony with nature and a clean environment. Um and of course we have our baby's breath scattered along in the paintings um which represents a community connection with many small parts just like everyone in the city to create something beautiful. Of course, our blue background is what our set of the beautiful blue skies we see almost every day. Brentwood Brentwood is known for its

farms, orchards, open skies, and natural beauty. These designs bring those elements into neighborhoods in a subtle, positive way that residents will recognize and feel connected to. This project is a simple, low-cost way to bring art, nature, and Brentwood's identity into everyday spaces while creating something residents can feel proud of. Good evening. My name is Mocha Darrett and I decided to have the design be centered around Matt Diablo because it is a major it is in the city of Brentwood logo as we can see right behind the mayor. Um the design I created here is centered around pop art and scrapbooking style consisting of bolder lines, brighter colors and patterns resembling screen tones in classic in classic artworks like comic books. I believe a bright palette for this Mount Diablo design fits appropriately because it's such a stark contrast to the calmer and earthy tones this city holds and is surrounded by while emphasizing the colorful nature that reside on the mountain. A simple interpretation of the flora was set to highlight the core elements that make said floor eye-catching and beautiful. This includes the bush monkey flower, California fuchsia, hospital canyon lark spur, California milkweed, and purple needle grass that really shine crimson in the sun. The mountain being primarily a warm yellow is to highlight the true star of our setting horizons, Mount Diablo itself. I believe it also brings out the energy that Brentwood's community has with different textures to represent the variety of cultures that built this city. Additionally, the binder paper and sticker scrap paper elements reflect the thousands of childhoods that have been nourished as well as being an overall representative of the youth of Brentwood. They're considered the foundation of the future after all. With all the included designs in this presentation, it can motivate young aspiring artists to continue and

decorate our town and uh with pop with pops of color and life into this city.

Thank you. Hello, my name is Zoe Boise and our piece is titled The Farmers Market and we really wanted to focus and hone in on the agriculture side of Brentwood. Um, in our design up at the top you can see the original renditions we made digitally and at the bottom showcases the life-siz versions that we painted on the side of a wall. We wanted to capture some of the stages and environments that the fruits and vegetables of Brentwood go through. The first design depicts one of the many farmers of Brentwood at work. You can see him collecting fruit while the sun is rising in the background which which represents the long hours and how the fields and farmers never rest even when the sun does. In the next design, we are taken to one of the upupic fields. As the UPIC capital of the world, it felt disingenuous to make a design about Brentwood agriculture without including such a pivotal p part of the culture. Here we pictured a long rural road along the side of a cherry orchard with a big uppick sign in the foreground inviting people in. The third design brings us to the farmers market stands. Every Saturday downtown Brentwood downtown Brentwood hosts a farmers market with a wide array of different products. This is a very important part of our piece as we feel it is a very important part of Brentwood. On display we can see apples, cherries, peaches, and blueberries which are just a small fraction of the different crops that the farmers work so hard to get on our tables. In our final design, we focus on the simple yet meaningful act of picking fruit directly from the tree. This moment represents the connection between the people in the land, emphasizing the hands-on experience that defines Brentwood's agriculture. Uh good evening council. uh our pieces uh depicting culture uh rather than you know a more straightforward topic like the farms and

the uh environment and especially like Mount Diablo we had to depict culture which was a lot more of a complex and nuanced uh topic. So rather than a very straightforward uh concept, we chose to depict it through like an abstract art form around uh a lot of the times we chose uh a mix of uh abstracting a lot of the uh how say we we extracted a lot of the the various uh things you see in Brentwood. For example, we have uh the Delta Theater, you know, is a very uh big landmark in downtown, but we use various colors to, you know, depict the abstract uh emotions that are brought forth. uh due to visiting and living in Brentwood. Uh another thing uh or another example of that is the depiction of the Saturday markets, the farmers markets which have uh very bright colors to emphasize the you know colorful nature of the uh markets and the various uh stands that are there. We depict the um the sunset with the pink as well as the bright blue skies you see on a Saturday. And generally the whole is a lot more like an abstract emotional representation of Brentwood rather than like a straightforward concept. Thank you. Hello, my name is Rissa Ali and I'm the designer of Pomegranate Tree. Um, this piece is inspired about what I see in Brentwood every day. Whether I'm walking down the street or I'm sitting in in the backyard of my mother's garden, I see pomegranates everywhere. And Brentwood is known as the upic capital of the world. But I don't see pomegranates being talked about a lot, even though I see them everywhere. Which is why I made this design one morning sitting in my mother's backyard.

Do you want to go? Do you want to go? Where did it end off?

Take your time. Something you might not know is that a pomegranate season is during the late fall, early winter. This piece was also supposed to balance out another piece my friend made which was a daisy field which bloomed during the late spring early summer. The hummingbird you also see there is a native California species that is called ants. Thank you. Um, this piece is called Blooming Night. It's supposed to complement Blooming Day. This is the nighttime version of that same scene. So, it has the same flowers like um baby's breath, California poppies, as well as California fuchsia. It's supposed to show and talk about how um Brentwood has more to offer than just daytime activities. There's also we also have a very lively like nighttime scene. Like if you walk out right now, you will see a lot of people talking and socializing. I honestly see more people socializing at night than day. But um um we wanted to add the fireflies because I think that kind of resembles the way that the lights on the trees are. And I think that's a very like relatable and cozy feeling that a lot of Brentwood residents might have. So I think it's just a cozy and relatable piece about what it might look like at nighttime in Brenwood. Thank you.

We have one more slide budget but I did just want to um explain to council there is a picture on the top of the screen and that is what we gave the students initially when we do our call for artists we give them an 8 and 1 half by 11 piece of paper with the different sides of the utility boxes and so they started off by designing the utility boxes on that smaller piece of paper. um count uh arts commission asked them to make a bigger a larger scale drawing to have them come back and show them. So the students had paper on the side of their building over at Liberty and they drew the larger scales. So the bottom pictures are of the actual paintings that they that they practiced um through which will be going directly onto the utility boxes. And with that we have our budget. Is anyone This was an example budget that I made to demonstrate how we would be spending the money that we get. Um, this and any excess that we have from this we will also be using to get chaperones on the weekends that will monitor us during the six different locations as we paint. And also focusing on getting a variety of paints so that we don't run out. And we mainly focused on getting the main three colors so we could mix new shades as we go on and increase the variety of paints with that we use in our pieces. And also we put in we also plan on spending some money to put it for some comfort for the um for painters as we paint. We are planning on getting sunscreen, bug repellent, and water.

Thank you. So, up on the screen now is just a reminder of our recommendation tonight. Um, that concludes our presentation and we are all available for any questions.

Thank you. Does anyone have questions for staff or the artists? Okay, we're going to move into public comments and we'll have comments ourselves after that. At this time, the public is permitted to address the city council on this agenda item. If you're participating via Zoom, please raise your hand to speak. If you're in person, please file a speaker card. Your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired. We receive zero written public comments in advance. And I don't have any public comments in person. I do have one hand raised in Zoom. Tracy, go ahead. I am wondering, can you hear me?

Yes, we can hear you. Okay, awesome. How do I hire one of these kids to paint an Xfinity utility box that's leaning that I would love to have painted? A leaning tower of Pisa. I want to hire one of these kids. So, how do I do that? Amanda, would you like to follow up with this resident? I'd be happy to. Tracy, I will reach out to you. I appreciate that. Um, yeah, very much. Thank you. Double checking that this is not a city utility box that you're having painted, right?

Yes, it's uh Exfinity, and I've called multiple times and they just apparently don't mind that it's rusted and leaning over. So, I thought if I painted it, it might uh not aggravate me as much. It might aggravate an expinity, but Okay, I've called. Trust me.

Thank you. I have no additional speakers.

Thank you, Amanda, and thank you, Tracy. Moving into discussion. Who would like to start? Uh, I'd like to say thank you all so much. I love I love everything that you do. The fact that we have our youth involved in the development and the expression of our arts throughout our community and everything, your artistic ability, I'm fascinated by it. You are all inspiring. Thank you so much and I'm really proud to have you here. Um, I echo those sentiments. Thank you so much. I've said it every single year. This is my favorite meeting when you guys come and show us what you're going to do and then when you when we actually see the final product. So, thank you so much for all of your time and dedication and to your instructors who um put in so much time and effort as well. So, thank you. So again, uh it it's a pleasure to have you guys come forward and try and explain your visions and then for us to get to experience them like the mosaic right out in front of the community center or the sculptures out on O'Hara and Sand Creek and the vision you guys present to us, seeing it come to life is amazing. Thank you so much for everything you guys are doing. I do have maybe a kind of a question, but just so clarification for some of our citizens. Carrie, can you explain where those the funds for the art uh project balance and the arts administration fund come from? And

yes, thank you for the question. Good evening. So the funds that are being used for this project are from the public art fund and those are all contributed by new development in the city. So when new development comes in uh they provide dollars for infrastructure such as water, wastewater and roads, but they also provide dollars for public art to improve the city. And all the funds being used for this project are strictly from development dollars.

Thank you. And I'd just like to add, it is an inspiration to see everything that you all are bringing forward and cannot wait to see it actually on the utility boxes. I'm a little disappointed that the grand opening is going to be on paper, but it makes sense. So, we'll we'll uh try to all attend that. Um, I love the the representation. I love the abstract. I love the color choices. I love the way you all see Brentwood in such different ways and the way you express that. It's just it's beautiful. So, it's been said by everyone. This is really truly a favorite of ours. Um, it's very uplifting. It's very it's just very cool to connect with all of you and to hear what you think about Brentwood and see and and see how you view it. So, thank you so much for spending your time. Again, thank you to the instructors and we really appreciate your dedication to art and we hope that you have huge and very successful art careers moving forward. Thank you so much for coming and we are going to take a motion. As set forth in the staff report, I move to adopt a resolution approving anou with the Liberty Union High School District regarding the 2026 PA project in the amount of $8,500.

I'll second. All in favor?

I. And the item passes. Congratulations. Moving on to our next artistic endeavor. Item G2, TNUN, recreation manage uh manager will present the next item regarding the banner up program. Thank you, mayor. Uh again, good evening, mayor, city council. Uh so tonight, uh presented to council is an approval for an agreement with the AR guild of Delta for their 2026 banner of program and to amend the fiscal year 2025 2026 operating budget. So for tonight's presentation um uh I intend to provide some background information about the art guilds of the delta and their banner of program provide some history on funding and past partnerships uh with the city highlight some past challenges and proposed changes to the program and provide a recommendation for the city council's consideration. So to start with some background, the Art Guild of the Delta is an 18-year-old and 18-year and older membership 501c3 organization founded in 2013. Its mission is to bring together people with a mutual interest in fine arts while promoting camaraderie and ethical principles and practices as well as fostering creativity among artists. The art gallo Delta will be a service to the community by providing cohesive and congenial groups who promote the arts

and advancement in all areas of artistic endeavors. Um, in the honest tonight we have Mary Lamb, one of the co-founders of the art guilds of Delta. Um, so we appreciate her presence tonight. Um, so that's a little bit about the art guild. Banner Up is a program that's been hosted by the art guilds for the last nine years. Uh, it's community art program um that engages local artistes and brings vibrancy to downtown Brentwood during the summer months. At its heart, it's an educational program as uh public art naturally creates opportunities for learning by integrating creativity into everyday life. The program invites artists of all levels to design original handpainted banners displayed throughout downtown and city park. These pieces not only beautify the space, but also tell the story of our community and support local tourism by bringing people to the downtown area. Um, so as mentioned, uh, Banner's been around since 2017. Um, in its inaugural year, the city partnered with the art guilds of Delta for the program. Um that first year in 2017, the city did provide some public art funds uh to start the program as well as economic development grant funding for the program. Subsequent years uh the program has been funded uh mainly through economic development grant funds. As competition for these grant funds have increased and costs for the program have increased, um award amounts for the banner program have also decreased. Um the art guild of Delta has been challenged to find ways to continue this popular um bannerup program. adding an or maybe in addition to some of the financial challenges to the bannerup program. Um in 2025, two banners were hung that generated some criticism regarding the imagery and messaging presented. In response to this, the Argila Delta undertook a review of the bannerup program guidelines. As part of the review, the Argild of Delta determined to move forward with program by establishing annual themes to promote greater alignment in messaging and introduce additional selection criteria to provide clear guidance in determining which banners are approved for display. The art guilds of the Delta also presented

uh their program again to the arts commission in late 2025 to establish a partnership with the commission and to again request uh the use of program public art funds for the program. Following discussion, the arts commission recommended to partner with the art guild of Delta banner up program. City staff worked with the art guild of Delta to establish program criterias and selections as well as clarifying um that participation in the program does not guarantee banner display and also mutually agreed upon standards for public display suitability. Um, this is referenced in the draft agreement attached to tonight's staff report and the um, art guild of Delta will be presenting these banners to the arts commission in the future for review prior to the banners um, being hung. Consistent with pri consistent with prior years, the art guilds of the Delta remains committed to collaborating with the city and community partners including downtown Bramwell Coalition to ensure the program continues to celebrate and unify community through public art. Um, so I did want to provide a little bit of a kind of a a schedule just to kind of give uh the council reference. This is also included in the uh draft agreement as far as um project schedule. Um, but where we started was the project was recommended by the arts commission back in September 2025. Where we are is tonight requesting approval from city council um to use public art funds for this. And then if approved tonight, that would then go to um have the Art Gilda Delta release the call for artist for banners in the spring of 2026. Once that call closes, um the art guild of Delta would go to the arts commission to present the eligible submissions um for their call for artist. Um banners would be installed in summer 2026 and then banners would be move removed no later than September 30th, 2026. So, with that for city council's consideration tonight, um staff recommends authorizing the city manager um to execute an agreement for public

art um program administrative services that amount to not exceed $14,000 with the Argill Delta for the B 2026 banner program as well as amending the fiscal year 2025 2026 operating budget by increasing the public art administration funds by $15,000. Um and then authorizing the city manager um to execute the agreement for the public art program administration services um with minor adjustments um as approved by the city attorney. That concludes my presentation and I'm available for questions. Thank you team. Do we have questions for staff?

Yeah, I have I have a couple questions. So let's um just the finances of it. So we were doing it out of the economic development. Are we no longer going to do any funds out of economic development? It's all going to come from public art fund. Um yes, council member Mendoza. If if if council approves tonight, the the funding would be coming from public art administration funds. Okay. Um and our guilded Delta feels council that they would not then apply. Okay. For economic development grant funds for this year. Perfect. Thank you.

I have one question. Maybe it's for Carrie. with us using the public arts uh funds for for these different projects, how is it going to affect the Marsh Creek Event Center and whatnot? And I don't I don't know if we can use any of that funds for that, but I just want to make sure. So, currently the funds that we have most in supply are the public art funds, and those are actually funds we're looking to disperse. We're more limited on economic development funds, frankly. those are always in high competition. So in terms of scarcity, I would say these are less scarce uh and more readily available. So making that swap uh probably provides more flexibility to council.

Got it. Thank you. And if I if I recall correctly, we couldn't use a lot of the art funds for the amphitheater because it wasn't it was just some of it could be art, but for the most part we couldn't use the dollar. So there was a lot left over. I remember I remember that we couldn't use anything for construction per se, but if we wanted to do any types of arts projects around it, we could. Yeah. And I think we took some funds out for that, but there was still a lot left over.

Good. Okay. So, um and I should have asked No. Okay. Um it's been a couple years since I was on the lead committee, the land use development committee that makes the decision on economic development grants. And so I'm trying to remember the awards that come through that. Are they calendar? Are they fiscal? July. Do you want to just repeat what I think that was? From my understanding if Tina could just to make sure people at home can hear as well. From my understanding their fiscal um to answer your question mayor.

Okay. And so thank you. Thank you very much for that. Um so last year during fiscal year 26 was there an award for for the banner program? So the so last year um and I'm looking at the chart um July 22nd they received $5,000 for 2025. Um the request originally was for 13,000 but they were only awarded 5,000 and and and that was for 2025. This year's request is for this year's 2026 banner up program.

Okay. And so the July 25 happened last year. So it's actually fiscal year 26 but in the year of 25 given how fiscal years work. Okay. Um I'm asking because I'm also curious um what the tie-in was. This does seem like a good fit um to to to pull these funds from the art funds as opposed to the economic development. But I'm curious what the original fit was with economic development. Do we know that? May maybe the short answer, mayor, for me is I'm not quite sure. What I was able to gather at the time was um when when the when the banner program started, it was part of a e economic development initiative just to provide um additional banner displays downtown. So the the banner program was part of a bigger initiative and that's where um the military and van military veteran banner program also originated as well as some of the seasonal banners that you see downtown as well. So all that kind of together as an economic development initiative, but I don't want to mislead you, mayor, that

No, that makes total sense. I don't have the full story, but that's from my understanding, researching it.

Thank you. No, that's that's a great answer. Thank you. Um, and the the last thing I I I just wanted to be clear because I if there was an award of 5,000 and we are currently asking for uh I'm sorry, 15 or 14, I can't recall because the resolution says 14. Yeah, if I if I could clarify that the $14,000 would be going to the art guild of the Delta to provide the public the the art services for the program. We wanted to set aside $1,000 in administrative funds for city staff. Um because if there's a partnership, we also want to do promotions marketing for the program as well. So that's why we set aside that $1,000. So um essentially the agreement will be $14,000 going to the Art Guild of Delta. that second action of um updating the operating budget for 15,000 would be the 14,000 for the guild and then $1,000 for staff administratively um to help promote and partner the program.

Got it. Thank you. Um and I guess my last question, I know that there was several years where there was a request for funding, but the full amount was not granted. Um but the 5,000 was. So the 5,000 plus the 14 is going to be the total at this point for this fiscal year for the project. I'm a little confused about how that's working. And at this point, maybe you would you mind would you mind coming up and speaking to the microphone? I thank you so much for helping us to understand this. If you speak in the microphone, we can make sure everyone at home hears as well. Thanks.

Hi, as Ten said, I'm Mary Lamb. I am a co-founder of the Art Guild of the Delta and we did put in a request for grants for the current year, the year that started and received $5,000. We would not use that $5,000 for this year. We would strictly use the money that the parks uh and wreck is recommending. So, great. Thank you. If we didn't receive that, then we would uh attempt to do the program with the 5K. Got it. Yeah. Thank you so much for approaching. Sure. Okay. Any other questions? Thank you, Tan. Okay. We can move into public comments at this point, please.

At this time, the public is permitted to address the city council on this agenda item. If you're participating via Zoom, please raise your hand. If you're in person, please file a speaker card. Your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired. We received four written public comments in advance of tonight's meeting which are summarized on the screen. I have one speaker card in person. I believe it was Oxana. I don't have a name. Oxana.

Thank you so much. Um just wanted to say thank you so much for this banner up program. Um there was a lot of beautiful art up there last year. Um we spent a lot of time downtown as a family and uh we actually got a chance to go online and get to know know the artists and their hearts behind it. So that was really beautiful. There were two controversial pieces. one had a foot stomping a flag and it was just it felt it was a little insensitive to our strong veteran veteran veterans community and um there was another one that um I found it a little bit insensitive but it's a it was this beautiful little piece with a lot of different hands on it and it says you belong here with all the same rights as a white dude and I was just like oh man I have three little white dudes both my husband and I are immigrants but our children tend to look a little bit more whiter and I was like h how do I tell my little white dudes they belong here too. And so um I appreciate the theme um this time around and would love to um I think as a public get to know a little bit more what the theme might be if that could be made available or um I mean I guess I don't mind the surprise but uh just would love to see that theme. Just loved what the kids were talking about again that fresh air that nature, our history, our culture, our agriculture. Just love to continue to echo that through this program. Thank you so much.

I have no additional cards or hands raised in Zoom. Thank you. Moving into discussion. Um just wanted to make a comment myself. Of course, art is always up for interpretation and and I absolutely respect the the ability of people to be able to express themselves however that best fits what their vision is. So, thank you for that part of it. Um, if we don't have any more discussion, then we will take a motion.

I'll make a motion. As set forth in the staff report, I move to adopt resolution authorizing the city manager to execute an agreement for the public art fund administration services in the amount not to exceed $14,000 with the art guild of the Delta, Inc. for the 26 Banner Up program. I'll second. All in favor? I I and the motion passes. Congratulations.

Okay, moving into item G3. Christine Andrews, assistant director of finance, will present the next item regarding the donations policy. Mayor, if I might, before uh Christine Andrews starts, I would just want to take a moment to thank her for her time as the interim uh finance director. She did an outstanding job and it was a great way to see the depth that we have within the within the organization when someone rises up to to a different level and then people back fill them to do an exceptional job. So, I wanted to say I was thoroughly impressed with Christine.

Thank you, Harold. I think all of us would agree. Thank you so much, Christine. I appreciate that very much.

So, good evening, honorable mayor and city council members. Tonight, we are presenting proposed updates to the city's donation policy. This policy provides a framework for accepting or declining contributions to the city made to support a public purpose in a way that ensures transparency, impartiality, and compliance with applicable laws. Donations are different than sponsorships that may be received for city events. Donations are made without expectation of benefit in return whereas sponsorships could offer recognition in event advertising, social media posts, and other benefits. The primary driver of this update is to ensure that the city has a way to accept public donations in advance of the community day of service along with other events throughout the year. This policy has not been updated since 2018 and city operations have involved. The proposed updates include revising the city manager's authority to accept donations. The current policy allows for city manager to accept unrestricted donations of up to $10,000 without council approval. The update would allow the city manager to also accept restricted donations of up to $10,000, which could apply to donations restricted to events such as the annual day of service. However, the policy has also been updated to clarify that any donations that would impose more than a nominal future cost on city operations would still need city council approval. The policy also requires the city manager to evaluate all donations to ensure that they serve a public purpose and that the city maintains the highest standards of transparency and impartiality when accepting donations. The revisions also formalize the process

of accepting donations by requiring the use of a donation acceptance form and by providing the donor an acknowledgement form that meets IRS requirements within 30 days of the donation. Finally, the policy proposes annual reporting to the city council of all monetary donations greater than $500 and information on all nonmonetary donations. Staff recommends adopting the amended donations policy which provides a clearer process, improves accountability, and increases transparency. This concludes my presentation and I'm happy to take any questions you may have. Thank you, Christine. Do we have questions?

Okay, thank you. Moving into public comment at this time. The public is permitted to address the city council on this agenda item. If you're participating via Zoom, please raise your hand. If you're in person, please file a speaker card. Your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired. I did not receive any written public comments in advance of this evening. I have no speaker cards in person and I have zero hands raised in Zoom. Thank you, Amanda. Moving into council discussion.

Um, I kind of see this kind of in line with our behested payment, the new rules that we have with behested payments in the state. And I was wondering if we could change the threshold to 5,000 to be in line with behested payments just so they kind of all match up. And then um the other thing I was wondering is could and I don't know if this is a big deal Carrie could we get reporterly quarterly instead of yearly. I think yearly goes really really far um out. And I'm just thinking myself as um when you're a resident you kind of want to see what donations are coming in and from who. And I will tell you that someone already called me and they're like is there going to be any paytoplay with this? I'm like there's no paytoplay. It's just it's just donations. So, I think the more transparent we are, the better it'll be. So, those were just my two suggestions if we could add that um those updates. I think that would make it just a little bit more transparent and a little clearer and in line with um behested payments. And then my other question is if if a council person because the behested payment just says you solicit, it doesn't differentiate between donations and sponsorships. So, if a council person is asking for these uh sponsorships or donations for if you're doing it for um community day of service, do does the mayor have to report out if5,000 and more for that? Do we know if it's the mayor actively making that request?

I I don't believe a report out is required for that for council for the for the community day of service. But if it's 5,000 or more, how does that not fall in line with behested payments? Because the beested payment says, behested payments are defined as payments made at the behest of a of a committee, an elected officer or a member of public utilities commission or an agent thereof. These payments are subject to so it's if it's over 5,000, these payments are subject to five to $5,000 from a single source in a calendar year. And so if the if the question is is it above the $5,000 if she were to get like $6,000 if it qualifies as a behest of payment, okay, which is what I just read, then it would be reportable. Yes. Sorry, I think I misheard you.

Okay. Okay, perfect. So that's just what I was wondering. So like we have that and we have Junth. So all of those anything over $5,000 and over should be reported anyway. Yes. Okay. Is that reportable by the city or the individual elected official? That would be the individual elected official. Although the money is going to the city, I just want to make sure that. Yes. Okay.

It's anytime you ask for a donation. Um then you have to if it's $5,000 and over, you have to report it. So to be clear too, um if this is for inind items and uh cash donation or sponsorship for that matter or just donations. I also want to while you're looking I want to say too that I would much prefer staff solicit anything for community day of service. I don't want to be asking for anything. Uh, if there was somebody that reached out to me and said, "We have $5,100 in gift bags for your community day of service," I would turn them over to staff. I don't want to deal with that.

So, so I'll have to get back to you on the inind. I mean, um, what I'm looking at right now cites the $5,000, but it, uh, I'll have to research the whether or not the applicable in kind it would make sense that it would apply if it has a $5,000 value above, but I don't see it in the text that I'm looking at right now.

Okay. Um, and then I think at this point, Community Day Service is not looking for sponsors. So, it it's kind of a moot point, but I do think it's wise to, you know, to have this kind of thing in place, too. And again, donations and sponsors are very different. very well aware of that my nonprofit work. But um I do think it's it's a good idea to have this clear. When you were talking about um Council Member Mendoza about a reporting, is that something you would feel comfortable about putting into consent and pulling as necessary or do you want an actual staff?

I think the consent would be fine or even like um my god the warrants. we get a, you know, a monthly warrant, I think, or maybe we could do a quarterly list of this in an email just as an FYI, unless you feel like you need to publish it to the public or I mean, I don't know if you want to put it in actually consent might be a good idea since we don't want to be accused of paytoplay.

So, yeah, consent might be actually now that I'm talking through it. So to be fair though, staff could they could make the solicitation and there wouldn't be any issue there. Even if it's for a community day of service or whatever event it is, they could reach out to like if say if we had a contact at um I don't know some big corporation that said, "Hey, how do I get involved?" They asked me that question and I turn them to you. That's still okay. Yeah. Well, so in the behested payment rule, what we're looking at is we're looking at a committee, an elected officer or a member of the public utilities uh or an agent thereof and so staff is separate from those uh definitions. Yeah.

So, for example, if we have like concerts at the parks and we have businesses that are donating like massive amounts of water, that's not reportable as long as the elected official is not a part of that ad hoc committee is what I'm understanding. Yes. Okay. Thank you. Well, I think as long as you're not the one asking for it, you can still be part of the committee, but if you go ask someone, like if you call Clorox and hey Clorox, can you donate $10,000? Then you have to report it. But the way I'm understanding it, if you're on part of that committee or am I wrong?

So if so, the committee falls under the rule. And so if you're a member of the committee, if the question is does that then committee apply, right? Yes, that applies. It says a committee, an elected officer or uh obviously not public utilities commission but an agent thereof also. That's what I understood and I just wanted to clarify. Thank you. And I'm going to further clarify just to be really really clear because community day of services in the planning right now. Um I'm on a I'm a leazison committee whatever we're calling me. I don't even know this this for sure we're making something official like that but I'm not making any requests for anything. So, if staff were to get um a request for an item or a donation or whatever and I have nothing to do with it, I don't have to report that.

That's correct. Because that doesn't fall into those categories. Correct. Great. Yes. Thank you. It it can be a little nuanced. Thank you for that. Uh any other comments from council members?

Uh the change to the that council member Mendoza requested lowering the standard to the $5,000. uh little concerning in the sense that we're talking about huge corporations like Clorox or um Costco or any of these large organizations. As long as we're not soliciting the money, why are we going to put a limit on the city manager or staff accepting um up to $10,000 without having to come to council to ask permission first? Um, I I trust that our staff is doing their job extremely well and ethically. Um, I'm not saying we're not going to tell the public we're getting these funds. It's going to be reported out anyway. But the minute we start talking about limiting those numbers or lowering lowering those numbers, it's going to put a a little more stress on our general fund or wherever else we're going to have to go looking for that money instead of donations. I I I think the $10,000 limit is fine uh through staff. Um I I don't have a problem with the $10,000.

I I just think the $5,000 would be easier because then it's in line with the beested payments and if it's on consent, I don't think it adds that much more of a burden. They have to do the work anyway. It's just a quick staff report like standard staff report. So just to be clear too and I think when you're talking about the behest, are you saying an FPPC policy? Yes. because they their guidelines are 5,000. I think that we should air on the side of caution and do the same guidelines and not miss anything. So, and you're not just I just I want to make sure we're can I just interject that the reporting the reporting part is we are saying uh anything over $500 would be reported in any inind

and we had annual we could make that quarterly. Okay. Um, so that you would actually see every donation over $500, which I think is separate from the city manager's authority. I don't I just want to make that clear that we weren't saying $5,000 and up to be reported. Yeah, this is for it coming to council. I mean, I would just I for transparency purposes for the public, I'd like for it to come to council. Um, so it's for the public, not necessarily for staff is why I want it to be super clear. I just kind of wanted to get the opinion of our city attorney and city manager on your take on this.

So essentially what you're asking to do is to when when you align those limits, you're giving yourself greater visibility and greater ability to detect what's happening um in those payment ranges. And as long as in my eyes, uh, what you're really looking at is do you mind the additional, you know, work that's coming your way in exchange for additional visibility and making sure that you're in alignment. Um, and so, uh, I think it's a I don't want to if I already have a perspective on it, I think it's it's a very responsible move for you all to make if you are able to deal with the additional work that comes associated with it. If not, um, then, you know, you just have to make sure and I'm sure the city manager will exercise, you know, his professional responsibility and, uh, make sure that he's providing sufficient information to give you that comfort. I think the ultimate decision will be made upon how you actually feel about that oversight. Do you want to bring it to the level where you can have closer scrutiny of it? um or are you comfortable stepping uh you know stepping uh backwards uh from from that range which would be between the $5 to $10,000. Um also I think one of the most important things to consider here is uh operations. So, for example, let's say if it's $5,000 or $10,000 and if you want to talk about transparency, what you don't want to do is create a system where we can't accept a gift because it's we have to get authorization first. So, maybe what you want to do is to say any gift that the city receives within a certain period of time at a certain number needs to be reported to the council. So, so for example, if someone were to give this as the city a donation of $5,000 and we could ac

$5,500 over that 5,000 threshold, we can accept that with a requirement to report that to the council within 30 days. That way, it's the transparency is there and you also have a requirement to report back on those items. And that also helps with operations and doesn't doesn't limit the ability to accept those. It just means reporting differently. That works. Yeah, I like that we're still getting the report and you can go ahead and do what you need to do. Yeah. Thank you everyone. Very good contributions to this. It really helped. Okay. Um, any more discussion? Do we have a motion?

I can make a motion. So, um, I move to adopt a resolution amending council administrative policy number 00-10, donations policy, as stated with the updates that anything over 5,000 will come can be approved by city manager um, within his rights and then um, will come for just as an FYI to council within 30 days and the reporting of over 500 will be quarterly versus yearly and that could be in in consent. Yeah, I'll second. Are there questions on that or are we clear? Are we good? Casey, you look confused. Oh, no. They were you guys good? Are you paying attention?

You have to stay after class. Okay. Um, all in favor? I I

That motion passes. Thank you very much. Okay. Moving into G4. Brandt Wilson, associate civil engineer, will present the next item regarding the awarding of a contract for the pavement management program 2026 concrete. Good evening, council and mayor. My name is Brent Wilson and I am an associate engineer. Today I'm presenting the contract award for the pavement management program 2026 concrete project. This is a city-wide initiative focused on improving pedestrian accessibility and removing sidewalk hazards. The red dots on the maps to the right indicate the project location. The scope includes reconstruction reconstruction of 6,350 ft of sidewalk, 736 linear feet of curb and gutter, 689 ft of driveway approaches, and 12 new ADA ramps. Here's an example of a tripping hazard that we're addressing at 1792 Maro Way. The city received 11 bids for the project. The lowest apparent bidder is

Spectrum Engineering, Inc. at 7 $773,195, which was well under our engineers estimate. The project is funded by general funds and RMR funds. The pistol impact will be a total of $429,174, which is the base contract plus 15% contingency. In summary, staff is asking council to approve funding for the PMP 2026 concrete project and authorize the city manager or design to execute the necessary documents in an amount not to exceed $429,174. Thank you. And I'm happy to answer any questions.

Thank you, Brent. Any questions for staff? I have one. Um, thank you again for the presentation. The photo that you showed of the current damage that we're we're trying to fix, an example of what that we're trying to fix. Um, that's a significant difference between one side of the sidewalk and the other. How long does it take for something like that to get to that point? And then how quickly can we address it or paint it or do something to make sure that people are aware of that hazard?

It really depends on what's causing the damage, on how long it could take. Um, a lot of the the uplifting of the sidewalk is typically done by tree roots, which can help happen over a couple years. Um, we can usually send staff out within a day or two to to do some markings if if needed to to make that aware and um make sure that we we get the process of of putting it on our remove and replace. And mayor, if I if I'm might also add when you get when you when you finish, you can step in.

Sure. I was just going to say that uh your question is a very important one in terms of uh identifying those items and then also to how quickly we respond. But I also wanted to get an opportunity to have uh Sakari Basher, our um uh HR director who's also risk management who's done a phenomenal job for us in terms of addressing these hazards. So she might have some comments in this area also.

Thank you Harold for that opportunity. Us being proactive and fixing the uh issues with the sidewalks helps us in terms of any trips, fall, hazards that we may receive. the city receives claims for those and it may result in us having to pay those out. So, I'm thankful to hear that we're being proactive to help to reduce those claims and the liability for the city. Thank you, Sakari. And and thank you, Brandt. And I wonder too if if residents do see something like that, is that something they can report with a photo and upload to our 247 app?

Yes, thank you, Mayor. That's that's correct. The majority of these are brought to our attention through the 24/7 app from residents and we typically have a response of next day um for those and we don't just mark them. We'll either cut them or we'll ramp them. We'll take some asphalt and we'll smooth them over until we can get our contractor out to repair or do those repairs ourselves. But most of the time we have those um responses to residents within the next day. Thank you very much, Casey. I appreciate all of that actually. That's very helpful. Um

can I just Yes, of course. Didn't Didn't we just recently within the last year or two purchase the grinder for the concrete to kind of smooth out the less big bumps in the concrete and we can do that quite quickly ourselves since we own the equipment. Yeah, we can do some of it in house. We have a grinder. Um depending on the height of the the cut that needs to happen, you can lose the structural integrity of the concrete. So, um how we repair that depends on on how big the lift is and some other factors. Thank you all. Uh moving into public comment, please.

At this time, the public is permitted to address city council on this agenda item. If you're participating via Zoom, please raise your hand. If you're in person, feel please file a speaker card. Your microphone will be muted. If you speak on items that do not pertain to this agenda item or after the timer has expired, we receive zero written public comments in advance. I have zero speaker cards in person and no hands raised in Zoom. Thanks, Amanda. Any further discussion? Want to say thank you again, Brent. We don't get to see you present very often, but that was terrific. Thanks very much. And then Sakari for stepping in and Casey as well. Thank you. And Harold, of course, I can make that.

Okay, we have a motion. As set forth in the staff report, I move to adopt a resolution approving the contract documents awarding the bid and authorizing the city manager to execute a contract and necessary documents for the pavement management program 2026 concrete CIP project number 336-31705 with Spectrum Engineering Inc. I'll second. Sorry. All in favor?

I and the motion passes. Thank you again. Uh we are going to move back intoformationals. That typically is at the beginning and we're moving that to the end now. So um council member Orlemans, can you please start with yourformationals? Uh yeah, I was gone most of the time from the last council meeting until the current council meeting. Nothing to report out, but thank you.

You're allowed to have a vacation. Council member Maloney. Um, since our last meeting, I was able to visit with some of the harvest time uh members for to actually see the first upic sign that was installed on the side of Vasco. That was beautiful. I'm so excited to see all those signs all over our area. Um, I also attended the Brentwood PAL crab feed. What a great event put on by the Police Activities League and with the support from the Brentwood Explorers. That was a really nice event. I also visited downtown for their Irish pub crawl and it was great to see all the businesses and the DBC bringing the community together in such a fun way. Um, I also was able to visit the Filipino Street Food Hub located at 7760 Brentwood Boulevard. Definitely worth checking out. It was awesome. The food's delicious there. The owners were really nice. Um, I also attended a budget and debt management ad hoc committee meeting alongside our finance department and council member Mendoza, your favorite committee. Um, thank you to everyone that was involved. Christine, Carrie, thank you all. Um, I additionally, um, attended the Brentwood Winter Market ad hoc committee, uh, with Council Member Mendoza as well. I'm really excited to see that coming to fruition. Um, I also attended the social nuisance ordinance ad hoc committee meeting with Council Member Mendoza. I'm happy to share that this item is expected to come before us end of April. Um, and thank you. We've been working on that for the last year and a half. So, I'm super excited to see that come through. Hopefully, it can help some of our residents. Um, I also connected a couple of our community members with our planning department to help address some of their questions and needs for permitting um and businesses and whatnot. I also visited Dad's Diner, formerly Diner uh Dad's Cafe, which recently changed ownership. So, please stop by and show your support. They're um starting to have some activities and whatnot. Um, I also attended the one-year ribbon cutting for the artisan

peacock. Thank you Sarah and Medina for creating such an amazing community space for everyone and they also organize an artisan market at the fountains at the streets of Brentwood which turned out great. It was really cool. Um, I also attended the grand opening of the card lab supply at 420 beatatric and I'm really really inspired by the young entre entrepreneurship and the energy that it's going to be bringing to our community. So congratulations and I also loved all the Eid celebrations. Um al fat is basically a three-day holiday for our Muslim community right after Ramadan. So um happy Mubarak and um also Easter is h is coming up. So happy Easter to everybody. Council member Mendoza,

since the last time we met, um attended our budget subcommittee meeting, attended a um a business owners meeting over off of Brentwood Boulevard um to talk about the East County Service Community Building, which actually had sadly had its ground breaking today. Um attended a meeting where um Assemblywoman Anamarie Faras spoke about the 11 bills that she has coming. She does have more housing bills. Attended a meeting with the president of the uh Chamber of Commerce. Uh let's see, attended a Cal's legislative update. So committees, the budget subcommittee, the winter market um subcommittee, the social nuisance subcommittee, attended attended the Latino caucus uh communications committee and Latino caucus uh board of directors meeting. Um uh joined the mayor to um with the Muslim community to celebrate ifar, I think I'm saying that correctly. um attended the one-year anniversary for Artis Peacock where they have a where they had an artisan market um where the mayor presented a one-year anniversary certificate and then we had a meet and greet with neighbors on Sunday. Um so that's what I've been up to. And since we last met, I attended IFAR during the Ramadan ceremony at the Muslim Community Center. Did the swearing in for the um returning planning commissioners. Uh community day of service planning meeting. Swore in the arts commissioners, the new ones. Um attended a legislative overview by Assembly Member Anamarie Abraas, the Eid ceremony at the Muslim Community Center. I served lunch at the senior center as part of the meals on wheels Diablo region march for meals campaign. Attended the Cal city's 2026 legislative briefing. Um did some state of the city planning. Uh mark your calendars. I think we are we established for May 18th confirmed at this point. Okay. So mark your calendars May 18th. More details. Two follows. Met with staff and then um our vendor Webblative. Uh Tri Delta Transit board meeting the elected and

empowered women's lunch. um did a city hall tour with Odyssey of the Mind students, attended the grand opening of the Terrar office building expansion downtown. Space is available if you're interested in being downtown. Um the Artisan Peacock one-year anniversary and the presentation uh meet and greet at uh Brentwood Hills. And for those that are reaching out about it, we are we're still trying to plan a date for our aging and disabilities committee. We've had some trouble with getting those dates lined up. So, we're working on that. Um look for more details soon. And then Harold, would you like to give any updates?

It's very briefly, mayor. Thank you. Uh, since our last meeting, I had the pleasure of actually having a ice cream or pie social with our 19 new employees that that joined us since August of 2025. I also attended with the mayor the EAD ceremony, the Muslims Community Center. Uh, I had a chance to work with the congressman Desai's office to discuss potentially getting some federal earmarks for the city of of Brentwood. Um, I attended today the East County Service Center uh groundbreaking. And then I also uh had an opportunity to visit the citizens academy with badge number 19 and that is of course chief of the chief. Thank you very much.

Thank you Harold. Do we have any requests for future agend future agenda items? I'd just like to get an update on the communications policy and if it when it's going to be coming back to us. So that could be an email or an update. It doesn't matter.

Any others? Um I I don't know that this is actually um a future agenda item, but this came up in in some discussions around the art funding and the appropriate uses. And I know a lot of this will come up again when we have the presentation for the vineyard amphitheater discussion, wherever that's leading. But do we have something more official at this point about whether some of those funds can or cannot be used for anything performance related or is it specifically just visual arts? Also, we have over $4 million in there. Of course, we're changing that a little bit little bit this evening, but um there there was some discussion too around the idea of the um harvest time signs and the fact that Brentwood does not have any welcome to Brentwood attractive signs at our major entrances, too. So, just curious about some of the uses if we have gotten anything more specific policy-wise. I know we were going to be doing um some research with our previous city attorney and I don't know if we got that far with it. I haven't seen research from the previous city attorney on those things, but I'm happy to do that.

Okay. So, it does this need to be an agenda item? Is this something we should just I mean, is is that part of the policy potentially coming up with that other agenda item? Well, mayor, what I would recommend is that uh when the council does its strategic planning workshop coming up that one of the things that we do in terms of all of your committees that you have like the arts commission, uh if it's the aging commission or any other commission you have, the council needs to give a charge to those commissions to be able to have a set of work product. And so, for example, uh whatever the council would like to see, uh the arts commission take on uh like whether it's entryway signs or uh additional programs like like we saw tonight, then they have sort of a list of things and we've been given some direction by the council. It could be could be just, you know, a a directive that they could fill in with the goals and goals and objectives. But I think that that's really a kind of a way for the council to set the standards and we could follow up with expectations from there.

Great. Thank you very much for that. Okay. Um I believe we are just looking for one final motion. Yes. Nothing else. Motion to adjurnn. All in favor? I. We are adjourned. Thank you everyone.