City Council - workshop

Okay, you're good to go.

We're live on everything?

Yep.

All right. Welcome. I'm going to call this work session for September 15th to order. We have three items on today's work session agenda. Sherwood Senior Advisory Board Roundtable. Then we will have a Washington County update with Commissioner Jason Schneider. And then we have a short topic of Discuss City Manager Performance Process. So we are going to start with the Senior Advisory Board Roundtable and I kick it to Craig or we're going to go straight to Maya. Okay. Great to Maya. So thank you for having us. We're super excited to be here.

I'm bored and talking and preparing to come tonight. Um, has been really excited to talk with the council, share with you guys what we've been working on and get some feedback.

Well, awesome. We've been having roundtables through all of our boards and commissions, which has just been great because not something we've done in the past. And we started out a couple of years ago, having an annual meeting with the board chairs before we went into goal setting, which is helpful for us to talk to you guys and think of things that you guys might want to be working on and just make sure that council goals and board goals like we're aligning and we're all working on things that move the city forward together um we have another board member jim myers yes okay you need a chair come on up i wasn't sure who was all on the boards i didn't smile waved at you So we're going to start and we'll start off and go around and introduce ourselves and where we serve. So I'll go this way. I'm Kim Young, City Council President.

Dan Stankey, City Council. Taylor Giles, City Council.

Eve Mays, Council. Brian Adams, City Attorney.

Renee Brous, Council. Tara Berg, Senior Advisory Board. Jen Myers, Senior Advisory Board. Anna Mays, Senior Advisory Board.

Rick Fubble, Senior Advisory Board.

Kristen Schweitzer, Assistant City Manager. Maya Martin-Verbank, Marjory Stewart Senior Community Center and Senior Advisory Board Liaison.

Cliff Taylor, Senior Advisory Board. Greg Schultz, City Manager. And Cass Thompson, Senior Advisory Board.

and the Mayor and Councilor Scott are both absent this evening. So we will just start, and Lua and I fear whoever's representing to just tell us what the Senior Advising Board's been working on, anything you guys want to share with us, any questions, and then we'll just start a dialogue there.

Sure. So I've been nominated to speak on the board. A bunch of shy people. So something that we've been working on, I think a lot of the council members are aware of, we've been working on the Age-Friendly Business Award for Sherwood. As part of our Age-Friendly Sherwood application, we said that we would make a way for businesses to become knowledgeable and accepting of older adults in our community. So it started off with the Age-Friendly Business Award with the Chamber of Commerce at their annual award ceremony. And it's graduated to our age-friendly brochure for businesses to be able to read about, learn about, and be able to grow their businesses with being more acceptable and accommodating to older adults. So the power ran out. I meant to print enough for everybody, but I couldn't. So I have two, but I'm happy to email them to you. And this is a prototype. It's being moved into InDesign currently. So it'll be... You want to share around the campfire?

Yeah, we're probably feeding it, I would assume.

Take a look at that. I'm very sorry. And now beyond the award, we're hoping to help businesses become age friendly and advertise that to people through an age friendly Sherwood campaign. emblem that they can put in their business window, on their business page, and be listed on a website that would connotate that they're age-friendly and acceptable. We have two levels of this that we're hoping to do. We're hoping to work with the Chamber of Commerce to be on the board to look through applications, but we're looking for an age-friendly business award and dementia-friendly business award. So people know that if they go into a business with one of these designations, that they can expect to be respected and feel comfortable in that environment. And that will lead to comfort for people who are older and those who are experiencing the various types of dementia to be able to move about the world in a more comfortable and accepted manner. Um, that's the thing that we've been working on the most over the last couple of meetings. We had a great action committee meeting, um, this past, um, two weeks ago. Yeah. Um, to kind of really put together what the application would look like.

So this would apply to, to you, to the board or to the board, which we're hoping to, which is what you're hoping to create. Yeah. Yeah.

So is there a, Is it like valid for a period of time? And so that they, can you give them something that says, yep, you can receive this. We know that this is true. And in two years or whatever period of time, come back and see if they're still age-friendly, dementia-friendly, whatever. Make sure conditions don't change or in case they potentially improve.

Thank you for rolling into my next topic. So you'd have your initial application, which you would apply for, that you would have an age-friendly or dementia-friendly pledge. You would go through and list the things that you've done to become age-friendly, indicate things that you're going to be doing to grow. And that would be a certain processing fee that we'd like to add to the fee schedule next year after some discussion on the topic. And then every two years, we would have a re-upping of that. So if you come back out, make sure you're still being friendly to our elders and go from there. Yeah.

Are you envisioning a sticker, much like what Jane mentioned?

Exactly. Having a sticker. Alzheimer's Association of Oregon has a similar thing that they do for businesses. There's a lot of age-friendly business examples on the AAR age-friendly website. So we're not rewriting the story here. We're looking at other examples that have worked for other communities and building on that and making it specific for ours. Yeah, so it'll be the website. Part of this too is education. So we will be holding trainings through the Washington County on how to interact, communicate, and make people comfortable, especially with dementia, people experiencing various types of dementia, how to interact and make people comfortable, caregivers comfortable, because that is a little bit more nuanced than our straight age-friendly pillage. So I've already talked to the county. They're already super excited to do that. And they'll also put in some mandatory guidelines training on how to report for elder abuse in that training that they'd be doing for us. So it would also help our community watch for and take care of our community.

That's the one thing on the two years of renewing after two years also is you figure there's going to be employee turnaround and stuff and it'll give them the opportunity to revisit all of the procedures and guidelines and stuff like that too.

Yeah, employee training is a big part of it. I'll be interested to have the fee conversation. I'm just trying to understand that. They're going to pay a fee to get that designation, but really they're working hard to accommodate the city and the residents of the city. So I understand the processing fee, but I just wonder if that's going to be a hindrance to businesses. I'm going to put in all this work and I'm going to go do training and I'm going to pay a fee, but I'm trying to do something for the city. Sure.

Sure, but they'll be getting the training, they'll be getting the knowledge to help support their business grow and be able to support. So that's a benefit to them. Yeah, and part of the information in this and the presentations that I do is very much on what your business gets by bringing in older adults who have a large spending power and are country right now. And it is rising. The spending power of older adults over 55 is growing. So being able to welcome, show that you're welcoming and interested in bringing older adults into your business is going to drive that market up for you potentially. Also being listed on a website that totes their age friendliness and they're being welcomed to the public. Is advertising for them having the emblem in the window so somebody will be like, oh, hey, I can bring my mom in here, my dad in here. I can go in here and not have to worry about where I'm going to sit, what the lighting's like, if I can read the writing, if somebody's going to disrespect me, if I can find a bathroom, kind of all the different things that are part of this process. They'll be able to rely on that and know that they can use that business successfully. We'll also be having an online emblem that people can use if they're not a brick-and-mortar business. So if they are an online business doing business online, For Sherwood residents, they'll be able to have that same logo.

I missed the meeting, Maya. Was there consideration of tying it to the business license in some capacity or another? Oh, that's a new one. I don't know how difficult. I don't know that process. But that might make it a little bit easier if it was somehow tied into that. That's a good, that's a great idea. Yeah. You guys made a lot of progress last week.

We did. I'm so excited. We even started building the mock-up of the application. Nice. Yeah.

We're excited. I remember it's been, I don't know if it's been a year, whenever the Senior Center hosted the last paper meeting. You guys talked about it as well. Have you had any businesses reach out with questions?

Yeah. And that's the reason that we're talking about this is I had three people come to me after that being like, well, how can I advertise this? How can I advertise that I'm an age-friendly business? How can I learn more? How can I do this? It was like, oh, there's obviously an interest here. So if we start looking into ways to make this happen, we can get the buy-in from the business community we feel. And actually, we've had a lot of, like, that was great. We had a lot of the community members from the businesses, offer services, volunteer, want to be involved. So it was really fun.

Yeah.

So that's what we've been working on. Is there more questions about that? Comments?

Thank you.

Oh, you're not allowed to talk. We'll bug you later then.

Farrah's here.

She can talk. Is there something Farrah needs to tell? Oh, no. I don't know.

I don't know.

So we have looked at, Maya brought to our meetings, a lot of different information and stuff from different communities that already have these type of things in the process in different states and everything. So we're kind of using all of their blended information. Exactly. And there's some great ones out there. So I think that'll help us really pinpoint exactly what it is that we want to require and stuff here for it.

Yeah. And it's helping us guide the trainees too. Like what, what, how can we help impart information and not just send businesses out there, you know, like, well, I don't know, what do we do and make it an empty thing. We really want it to be a quality service that we're helping to provide for them and vice versa.

And let's hope that some of this information will urge business people to hire older adults that will stick around and still be there two years down the road that would have keep the training. Because I think businessmen often forget that the older adult has a lot of experience and they have a good work ethic and they're a good buy. So it'll all roll in the different aspects of this.

And the requirements aren't like real expensive for the businesses or anything like that. It's like increasing your font size so more people can read it, you know, using a specific font size, having more seating available in your establishment so somebody can sit down if they get winded or somebody else is shopping there. I mean, lighting, you know, there's some really minimal things that are very easy for the businesses to do.

It's laid out in a cost, like from lowest cost, Things to hire cost, like if you're building a new business, if you're remodeling or something like that, that you can apply to. But if you're not, then you can still obviously partake.

I wonder, to Xana's point, if there is a way to incentivize hiring older adults, being mindful of HR policies, procedures. But I wonder if there's some way to incentivize that. Yeah.

It would be great. There's a lot of older adults that come to the center that do want to work, that do want to find a part-time job. They want to work like 16 hours a week or 20 hours a week. So they're not looking for full-time with benefits and retirement. They're already there, but they're looking to be engaged, to have the sense of worth, to do something with their time.

And to engage in the community policies like we can businesses can give like veterans preference, those with disabilities preference. Are there? Nope. Our HR is saying, nope, there's no preference for like over 65 or something.

It would be blinded to walk delicately, but there's some ways to find it.

Right. I'm trying to look at ageism in hiring practices. It's an important thing to address, but this can help start that conversation and maybe make some changes down the line or what other cities are doing, especially with the upcoming HR1 coming into effect in January. there'll be people that are looking for part-time work in order to keep their benefits. So lots to talk about on that issue for sure.

What sort of things would a business need to do to be dementia friendly?

Dementia friendly is having, it is a lot of knowledge, staff knowledge is where a lot of that comes in. So that's where the specific training, but being well lit, not having shadows, having things easily demarked, demarketed, I don't think that's a word, but marked so that people can visually see what they want, not necessarily in words, but in pictographs, making things less challenging. On glass doors, not having a lot of glass doors without signage on them so people can really see that there's a glass in it to minimize the reflection, because reflection can be very trying for people experiencing dementia.

Is there anything in the age-friendly arena that you need from council as we go into council goals that we should be thinking of? Or are you guys kind of set on your path?

Do you guys have anything?

We were talking about the fee.

Yeah, the fee is definitely something that will be an ongoing conversation until we kind of get to that.

Have you had any conversations with the PARP board about age-friendly exercise stations at Century Drive?

That's our next topic. We kind of want to know when we can start looking for grants and so forth. We've seen these grant opportunities come up and I'm like, Can we start looking for that to help finance that? Yeah, we've talked with the, we've had the co-meeting with the Parks Board. David, who's on the Parks Board and very involved there is one of our volunteers. So he'll come up and we'll have little conversations about things. go from there.

So yeah, we're definitely still really a lot of different parks and equipment, playground equipment, but pretty much the same thing. Old people, playground equipment.

I have like, yeah, looked at our Liner Park.

Our park board has emphasized. And the big thing is that we have to have bathrooms.

Yeah.

And so that's where we really need the grants.

Yeah. Because I hear those aren't cheap.

I hear they're more than $5. And there are, I assume we just don't want, you know, four to five.

But is there a...

Right. And by the way, it might be one of those things where if we, I mean, can we babysit that? Can we, I mean, do we have to do everything all at once? Or can we say, hey, we're going to get a piece of equipment or two or three and a porta potty. And then the next year we're going to get a permanent bathroom and one more piece. You know what I mean? Like, do we have to have everything all at once or is this a stage thing?

We wouldn't be able to do everything all at once, at least, especially with the equipment. I think it'd just be more of the timing of a

HAB-Masyn Moyer- restaurants yeah and we're ready to be I think it would all be based on funding and when when grants and funny could be secured and what is available in parts board with work on that.

HAB-Masyn Moyer- Yeah. HAB-Masyn Moyer- Yeah.

HAB-Masyn Moyer- We're doing enough. We're doing prep work to be HAB-Masyn Moyer- Ready, ready.

Maya, were we going to talk about the priorities that were deemed, because that's on the list of all the priorities that we were looking at, the big list of all the priorities, the urgent needs for the community.

Oh, the SWAT that we did? Yeah, that was on one of them.

On your guys' SWAT? We did a SWAT for us, yeah. But I can't remember where it landed. We have a big list of priorities, things that we would love to tackle. So I don't know if you've talked to them about

Yeah, so in spring, we did a... Spring? Late winter, early spring. We did a SWOT for ourselves looking at various elements of age-friendly process and the things that are deemed important by AARP and the WHO and looked at Sherwood's ability to support those goals. And whether that we were, you know, safe here, we didn't need to really work on this, or this is on fire, we need to look at this and see what we can do to improve in this area just to kind of help align what we're doing.

Is the park and that type of equipment part of an age-friendly city process? Oh, yeah.

Oh, yeah.

Okay.

Yeah, because, I mean, it fulfills public health. It emphasizes community and intergenerational interactivity. Having the bathrooms is a huge thing because it allows for much larger walkability and use of the area. So, yeah, it falls into kind of several categories there.

Just couldn't remember where it landed in the, like we had some things that were like really on fire that I think got addressed, like the transportation was number one in that.

Transportation and housing were really high on the priorities. And of course, as everybody knows, we're very interested in being involved in Sherwood West and trying to see how we can help support a training development there. But we also recognize our limits and where we can make meaningful change in the present while we're still building to help to build a future of age-friendliness too.

And the city council has already stated that they are very interested in age-friendly housing along with other housing so that we can have a good overall availability for our community.

And so I know that we talk a lot about not in our current Sherwood, how so many families raise their kids and then their kids go off to college or whatever. None of our kids can afford to come back here. That's number one. And number two, now we have this big house with just two adults in it. So they leave Sherwood because there's nowhere to downsize in Sherwood. So that's a big discussion of Sherwood West cottage clusters opening.

Yeah, variety within the neighborhood because that's the one thing I love about Villawise. I talked to a woman there and downsized her house, but moved across the street and down three. And it has her same neighborhood club, same neighbors, same restaurants, everything. And she's in a single level, you know, home and stuff like that. So that's really important to me as well. But I wonder on this park equipment, we do have some interest at ADA compliant park equipment and stuff at a different park. Is there a two birds with one stone kind of thing here where we can, because I know part of getting the surfaces done at the Murdoch Park is because they said, well, it's hard for people with walkers and canes and stuff like that to be able to interact with their grandkids there if it's bark chips. And so as we're looking for Because frankly, I don't consider myself an old person, but I am looking forward to working out at Langer Park and doing a circuit there. Because that's just, yeah, you know what I mean? That's what I just like. But I feel like, is there equipment that accommodates for both of those things? Or is it all geared towards age-friendly equipment? workouts, I guess.

Are you thinking they were going to get two for the price of one?

Well, like, it's the ADA requirements, and then, yeah, you get, like, the foam, permeable concrete, or, yeah, or whatever, the softer, squishy foam around the play thing, or the, not, it's not playground equipment, it's exercise equipment, or whatever, yeah, but it, and so, so is it both ADA compliant and age-friendly? Yeah. Like, so we can

Age-friendly by inclusion is connotatively ADA as well. And something to say that you don't consider yourself an old person. Age-friendly doesn't have the word old in it at all. It's built for everybody. That's the whole point about inclusivity. Yeah, it's inclusive, so it's for use for anybody.

I mean, I bet whatever goes in at Langer's, we will see kids on them. Absolutely. I would use it. That's my...

I look right out of language. So I look right out of the place, my house. So, yeah. And we really want a bathroom first, because I don't want old people PM behind the tree behind the tree.

I mean, I grew up in the, in the, in the San Francisco area, it was called a park horse was what it was called in our place, but it was all around a track. And that's how I exercise as a kid. was going around doing pull-up bar and then running and you'd have to do step up.

Circuit.

Yeah, circuit training. But it was, and I thought, how is this not still a thing?

You know, anyway. We have the best sidewalks in Langer Park for that. They're nice and wide.

Yeah, it's great looking.

It's flat. Yeah, it would be great.

And people will be able to do like physical therapy exercises on this equipment without having to go and purchase things that might be prohibited for them.

Yeah, but the reason I asked about that two for one, though, is that there is an organization in town that is raising money for that playground thing. And I just wonder if They're a way to put you two together to say, hey, here's additional, I don't know if they've got more money than they need or less money, but, you know.

I thought that was just an idea. She got 503.

Yeah, they started that. I mean, we had the chili cook-off was part of it.

Oh, that money was for something else, though.

Yeah, I mean, it's all part of the same 503, but it's, yeah.

They have bids, price bidding?

I think preliminaries. You know the ballpark of what it's going to cost. And so they're not that near to it. But anyway, I'm just, again, I'm wondering if we can get a little bit more oomph behind some of these grants or whatever, because we've got more organizations involved or more, you know what I mean?

Organizational buy-in is always a help for grants.

Yeah. Well, partnerships in general.

Yeah, absolutely. Well, can you evolve in support, Sean? Sure. Yeah, we'd be interested in that, too. It's not just Langer Park that we're looking at. It's making all of Sherwood as age-friendly as possible. So taking away a park from that doesn't make any sense. So, of course, we'd be interested in that. We would definitely want to help encourage them. And if they want to reach out.

Yeah, well, Kristen knows who they are. Yeah, it's good to look at, too. Yeah, sure.

Were there any other items that were on fire for us that we haven't been to, things that we could actually make meaningful change?

Yeah.

Well, these are the ones that we're working on right now. The transportation, it sounds like there's been some great movement in that arena, based on what Keith was telling us when he was at our meeting last. So excited for that. Cannot thank Sherwood's support enough in going after... keeping the bus line here, keeping the paratransit that goes along with that bus line engaged. We have a lot of our center attendees, OK, not a lot, but a significant amount that would not have been able to continue coming to the center without that bus line and the paratransit that goes with it. So thank you guys for working with that.

Yeah.

We became an age-friendly city in October of 2023. Age-friendly city process is a five-year process. So we're gearing up to go into our second five-year. The next thing we need to work on is resurveying and to do an age-friendly action plan for our group. So those are the next kind of two things that we'll be working on over our action committee meetings. And when I say action committee meetings, we have a board meeting every other month. And in between times, we have our action committee meeting. It's a work session. We get a lot done. And it's been a process that I think it's helpful for me to be able to support the advisory board because we're able to get stuff done together effectively. Childlike. So that's what I'm saying with the action committee meeting. So we're going to be working on putting that together, going through the eight realms of age friendliness and looking at what we can do as a committee to support and grow in those realms. Very nice.

Anybody have any questions about the senior center? How's that band working? I see it around town all the time.

The band has gotten to a point where we have a good problem like we have with everything else. Not enough band? Not enough van. Not enough van. So yeah, it's because we have, we pick up a van full to come into the center for lunch and then we take a van full home. from lunch and from activities. And then we also have everybody who wants to go grocery shopping, doctor's appointments, friends' houses, to visit people at different facilities, kind of a whole bunch of other things. But yeah, the scheduling is so complicated trying to get everybody in that we're not able to meet the needs of everybody right now.

So have it prioritized. What?

We prioritize first come, first serve. And that really changes what we're able to do because we really want to make sure people are able to get to their doctor's appointments. We really want people to be able to come into the center and get what they need. We really want people to go grocery shopping. And so trying to make sure that we're covering all that is becoming difficult.

How many of these people need help getting on an offer? If there was a bus that was just going around Sherwood, On a loop. Could they hop on and off that with themselves or.

Yeah, most people can hop on and off of a vehicle, but the, I mean, I'm sure you guys are aware of the rules and restrictions of, of a, of a stop based bus system. Right.

We are just possible to be done with that. But I also, I just wondered if it was. worth doing if everybody needs a specialized help or wheelchair help or something, you know what I'm saying?

Which is people that don't drive and need to go to Walmart or go get their prescription somewhere or something like that.

And if it was a bus going on a half-hour loop or something, they could just get on the next one that was coming and stuff like that. Okay.

Yeah. Yeah, that would be great. It would take care of some of the issues, but some of the population that uses our service lives in kind of the hinterlands of Sherwood. And we want to make sure that people who are not in the city center are still being able to have their services. Do we focus ours on Sherwood residents? residents rural Sherwood like are we picking people from Tigard and Tualatin no no just Sherwood based so we only pick up in Sherwood and Sherwood drop offs are prioritized with manager approval people can go outside of Sherwood. And that manager approval just basically is, can we physically do it?

I mean, a doctor appointment could be outside of Sherwood.

Yeah, yeah. So we do have a 17 mile limit for our drop-offs, but it is based on, can we accommodate that trip with the other trips. And so we do pick up multiple people and people, some people love going on the long rides.

They're like, yeah, we'll be dropped off after so-and-so. We'll go to Tiger and it's fine.

It's like being out. Absolutely. Absolutely. Um, so yeah, some people don't mind that, but it's just, um,

With like a spreadsheet or something? Or do you have trip planning software?

We have a trip planning software.

Which I used today for the first time and it was awesome. I used the little application thing, you know, on the phone. Where will you be going?

Oh, yes. It's not awesome. Because it doesn't do, it doesn't schedule, like we still have to basically figure out how long it's going to take, like in our minds, how long a shuttle is going to take to get to point A to point B to point C. So I have some feelings out to see if we can have a software that will

do that i think my sister-in-law rides up in snohomish county and they have on their rides called hope link and then i have to tell them what time she needs to be at her doctor's and then estimate how long the doctor point is going to be so what time she needs to get picked up and then they email me back and say okay well her pickup time then is from this to this and then return and so they figured out like the travel time all that like i don't know if they mentally or the their system does it i don't know but there's a lot of systems that do yeah that are able to map it out and i go that's

Yeah, there's quite a few us. Yeah. Offer that do it for various municipalities and organizations.

Well, and there's some also that you could say, I need to go grocery shopping either Tuesday, Wednesday or Thursday. And then it will group you based on, you know, what other and so Again, if something like that can help, let us know.

That would help. I will let you know right now.

But I'm just saying that that might be something where we can.

What's that? But it just depends on what that cost actually looks like and if that's feasible. If that's even something that we could do. Because right now, we went with the lowest cost option last time we put it out the bin. It could be a grant for something like that.

A grant for an age-friendly item. There's transportation grants that were available, but they haven't been.

Or a student that is looking for a project to put together a...

I had that last time.

Anyway, we can get into the words about the software. It's all volunteer drivers.

Yeah, it's all volunteer drivers, and they are fabulous.

That's pretty consistent. You're not having to feel like, oh, can't come today. I mean, unless they're sick or something, but it's that.

I mean, of course, there's openings, but they've been really great about subbing for each other. We have sub drivers. Farrah's a sub driver that will come in when they can if we have a need. And worst comes to worst, Kelly, who's our front desk assistant, she or I will drive. I see.

Yeah. It's one of the hardest adult tests I've ever taken. It was actually like I had to go up. You have to go up and learn how to secure the wheelchairs. Oh, yes. It's actually quite technical because all wheelchairs are different and the way you do it. Yeah.

Yeah.

But I get to do fun stuff too. I'm doing a field trip this Friday to the zoo. Take a bus full of people. So that's fun. It's like one of the coolest things. And even just driving around Sherwood is the most fun thing ever. People wave at you.

Going and looking at Christmas lights at night. That was like a huge thing for senior people.

I literally think we probably have the best senior center in the state. Anybody arguing with that? I've been told that several times. I say that often.

I don't even know what that is. I'm just saying it can't be as... So our new best thing is that we have more men coming to lunch, or a higher percentage of men coming in than anybody. Men don't cook as much.

They are just slow to want to get in and talk.

And they're there, and they really enjoy it.

So I think we're 40, 60% is that what you said? Yeah, we have a different approach to getting people to the center.

And it has to do with just the cultural habits of different demographics and trying to appeal to different people to bring them in for different things. And once you bring people in and they find other people that they can find kinship with and they stay and get involved and do the things that they want to do. If somebody comes for lunch, how long do they hang out and chat and... It really depends. We have some people that will come in in the morning, have coffee and stay there till after lunch or till they close. They'll stay there and they'll do different activities. They'll have lunch. They'll play games. They'll put together puzzles. They'll just sit in the library and read books. They'll just hang out. Some people just come for lunch, which means they'll usually come in at 1130, staying there till about 130, eating their meal, jabbering. Yeah. Yeah.

And Larry, one of our drivers, the bus driver, he comes in when he volunteers and he plays piano in the dining room while people are having their lunch and stuff. So they really like that. Yeah.

And we did just start up karaoke once a month.

What is that?

It was the last Thursday of the month. What kind of songs? All sorts of songs. Sometimes solo, sometimes group. Sometimes one person will sing and then a lot of times people just sing with them. So it turns into a big old sing-along.

Last Thursday of the month.

1.30pm. All right.

Shelby Bell just left you her sing-along book. It's in your office. I put it on your desk.

I now have music.

All the pages of sing-alongs. Yes, she's really excited. She's excited.

Yeah. Well, as we wrap up, we have about five minutes left. We, I think, in December, the board chairs. So the board chairs will come back for one meeting with us. And so that would be a good time since I broached the question like 15 minutes. that you think we should be thinking about for our goals, send them with cabs and we can talk about it in December as we head into both settings in January.

That was a great introduction. Love having that. Love being able to send an envoy to hear what other boards are doing and learn. Like that's where the parts board connection came from.

We've loved doing that last year, but now we're just growing by now having also an annual meeting with each board commission. I don't know. I find it so valuable because oftentimes we don't know what they're working on because we don't connect.

Yeah, exactly.

I think Taz represents you all very well.

I don't know. She says that. She's not... Is there anything that the council would like the board to know and keep an eye on as they move forward in their work, in our work? Our? Y'all's?

You guys are getting locked up. You guys are getting locked up. Keep an eye out for our holiday craft fair coming up. That's such a good idea.

November 21st is the holiday bazaar. Keep an eye out for our again, Maya and Amy things. Sherwood Santa no Santa's for Sherwood seniors oh yeah yeah yeah yeah so we um and on Halloween I put out the paperwork so people can anonymously sign up for gifts that they might want or need. And then we post those online about two weeks later before Thanksgiving. So people, if they're out on Black Friday, they can pick up some extra socks or a blanket or something. And Santa delivers them and we have a big party and it's really quite lovely.

You just mentioned Halloween and somebody contacted me today trying to get businesses and such together to do Trick or Treat in Old Town Sherwood. Do you think Seniors would want to be involved in that or the senior center or something. So it is on Halloween from 2 to 6.30 is what they're, 2 to set up and then it's 3 to 6 to do the event itself. If you're interested, let me know and I'll.

It'll be the kind of thing you'd want to.

Yeah, I'd have to think about that. Yeah. Yeah. Well, it's farther from. Yeah. Yeah.

We'll talk after. I've been collecting, I've been doing some custom podcasts for some of the seniors over the springs in Lake Oswego that have some phenomenal stories and just capturing them and being like, oh, we've worked for four presidents, so tell me about that. You know, stuff like that.

Are you in the memory care unit? That would be a story my mom told me all about when she used to be in the Vietnam War. Yeah.

but just recording their memories they were no they were just recording stories what they did for a career what you know lessons they passed on to their grandkids you know stuff like that it was just it was just part of my my work business but when i started when they started sharing it with their friends they would be like oh you should talk to so-and-so he was a helicopter pilot and blah blah you know and they and then i get that guy and he'd say oh yeah i was one of the first guys who worked on the internet and it's like, geez, well, we've got a lot of very interesting people here.

And that's one of the most edifying things about doing the work that I, that I've been doing for a couple of days now. Um, it's like learning stories and like the stories of world war one veterans that still live in my brain and world war two veterans and experiences of all these different lives lived. It's delightful. We do have, um, starting in mid January, we do have a story graph. So we'll be recording people's stories. We have Write Your Life right now, which is every Wednesday, where people are writing short stories about their life. But we're moving into recording. I think it's January 18th is when it starts. Oh, wow.

Very cool.

We have a group on Tuesdays that come in, our Legends of Sherwood. And it's a group of about 20, 25 people that meet for coffee. And most of them graduated from Sherwood High School in like 54, 55, and 56 years. And they're like the Edies, the Meineke, you know, all these people. And they just, it's amazing to sit down and listen to them talk about Sherwood and how it's grown and the differences and the changes. And we just had Marion, who's one of the ladies in there, and they had a party for her two weeks ago on Tuesday. It would have been her 80th class reunion. And she's the last living person in her class. So it was pretty cool. Yeah. That's pretty cool.

All right, well, then I am going to

I encourage all of you to come visit us at the center. As you probably can hear, like it's very exciting. It's full of people who are lovely and interesting and wild and crazy and boring and all the things that we all are as people. So stop by, see what we're doing, meet some of our wonderful community members. I can't.

They want to eat.

They need to call it here.

We're full. It's to like get a tour by my, I think we brought Eric. in one day and he got it for my mind i think it was very eye-opening to him just how the center runs and all of our programs oh yeah what it takes to do it so if you haven't had that chance it's really powerful how many employees are there at the senior center there's five of us total yeah yeah part of them are part-time they're all part-time except for me except for you and the rest is all volunteers that's amazing how much stuff gets done yeah it's about 700 volunteer hours a month

So if you're bored, or you ever want to drive for us, that's the one where I'm always trying to get some drivers at the last minute, especially during flu season.

I have a new mom about giving benefits. You have to have a job. volunteering counts, right?

Yep. And I have a system set up in place to help people. So if people are concerned, send them my way. I'm happy to talk to them about that. And also, if anybody is working with an older adult, has friends, family members, community members that you're working with, that you have any sort of questions about this, that, the other thing, housing, transportation, can I find a primary care physician? My medical insurance is changing. being depressed and down, being socially isolated, not eating as they should, anything, call me. I have a lot of resources. I have a lot of answers. And if I don't, I can find them or send you to the right person for them. So please send people our way.

I think I have Maya. Thank you all for serving. Thank you for coming tonight. If you want to stand there before you go, help yourself. We're going to start our next workshop.

Hey, we just got told we can't eat if we show up.

They said if we just show up at lunchtime, we can't. Oh, that's... Different standards.

I prefer... Very popular. They used to say come at lunch with us, but now they feel that's what we say about lunch.

Yeah, we're doing about 85. What a priority at the community. All right, welcome back to our work session. We now have Commissioner Jason Snyder with Washington County to give us an update, chat, whatever comes to mind.

Thank you, counsel. President Young, I appreciate that. I did want to give you all some updates real quickly. And also, I think just some really exciting things that are happening in our community, some maybe things you know about. So we'll do that. Then I've got a couple of points of maybe just regional concern that I would suggest that you all at least be aware of and maybe be partnering on on the public safety front. First update I would give you is that we did hire the new general manager for clean water services. He started in May, came from the end of May, came from the city of Hillsborough. and has been doing a great job in further stabilizing the operations there. And the other thing that I would say about what's going on at Clean Water Services is that we are now fully in the cycle of preparing for renewing our next NPDES permit, which that's the permit that allows us to discharge stuff into the So, it matters a lot to all of us, even if you've never heard of that or don't know what that is. It does matter, and it's extremely complex getting, because of the nature of the Tualatin River, it's a very complex process and a lot of stringent requirements there.

When the discharge makes up the... majority volume of the river in the summer. It's a thing.

It's rough. So just giving you an update on that. We also are launching our new community engagement program, launching this month. The meeting that was supposed to be for District 3 was scheduled for Thursday night of this week, and I believe it was just canceled because of some of the activities that occurred today at the commission.

Nothing to see.

So... Well, it's very rude. Yeah.

So I didn't want to talk about it in here.

Some other updates. We're just preparing for commissioner transitions. It's going to be a big, that's going to be a big change no matter who is elected. And so we're trying to make sure that that goes well. LAM research. I don't know if any of you were, yes. Counselor Mays is watching this video. So the land research strategic investment program that we approved and negotiated, I think it's just worth mentioning for both Sherwood and Tigard and Tualatin that it will have a significant impact throughout that entire region of the county. Huge investment and will benefit all of us to some extent. Does that impact The we have some lamb research in Sherwood as well. Yeah, there. I mean, I'm sure it's collaborative, but they're, they're building a $1,000 research facility expansion into Wellington.

Okay, so that doesn't I mean, I know that they were, they bought some space in our Are they staying there, or is it all going to go to the... Yeah, they're just growing. Okay, great. I just didn't want to lose... Yeah, they're looking for more space. Okay, great. More space. Great.

I just didn't want to lose.

I was very excited that we had them.

Yeah. So a couple things to mention. Just updates on the vehicle registration fee. You may have seen that we did move that forward, but based on all the feedback and I'll just be honest, a lot of pushing from me, we faced it in over six years. So it's only increasing $10 every two years and no one else on the commission liked that, but that was the only thing that could get three votes. So I won. Good job. Just FYI on that one.

Building consensus and advocating a position.

What do you mean from feedback? How did you guys get feedback?

From cities, frankly. There was a lot of feedback from mayors and city councils about that and then also community organizations and just in our own community engagement processes.

So did you guys reach out? I mean, okay.

Yeah, we did a huge sort of a huge blanket offer to speak at council meetings and brief stuff I think mayor Rosner got briefing and said that it should work so that he he didn't feel like I don't think we did a brief did we do a briefing for the whole council and sure I don't think so so that there were probably half the cities that said you know the mayor got briefed and we offered and then you know they will got to choose whether we had a full-on discussion. So King City raked me over the coals over...

So $10 every two years, what was the other option?

Well, some members of the commission wanted to just double it immediately overnight, which would have gone from $30 to $60 every two years. This is the county portion of the... A couple other quick updates, the jail and community corrections facility and courthouse planning. Those are huge projects that we're working on either, you know, 500 million to a billion dollar types of projects that we have to figure out what we need and then how to get the money to build it. So I'm convinced and I'll just say to all of you, I'm very involved in that project and I'm absolutely convinced that they need to be co-located or immediately relocated. you know, adjacent to each other. So that's the amount of money we're spending moving people right now is extreme back and forth from the courthouse. So to me, if we're starting over and we're going to be spending $500 million. Yeah, look at line items. Transportation can highlight. I mean, it takes, I think, at least two and usually four deputies to move people from the jail to the courthouse for a small group, and it can be more for bigger groups. And that's happening 20, 30, 40 times a day. Again, I'm ignorant on this. Didn't we figure that out during COVID that we can do virtual? There's some virtual court that's happening. That's still continuing, but that's not the primary way that the work is done. Okay.

Okay. Billing it is one expense.

Operating it is another. I mean, if it costs an extra $4 million a year to operate it because we don't put them near each other, that needs to be evaluated and I'd rather pay another $20 million to get the right thing and then cut $4 million a year operating expense. At least that's how I think. Anyway, we're pushing on that. So, Two exciting things that I think, well, one's not exciting, it's concerning, but things I'd like to dialogue about. One is e-bike and e-scooter safety. That's becoming a major issue in all of our communities, and I don't...

I'm looking at Captain Jones back there.

So the Sheriff's Office, I think, and the Sheriff herself are wanting to lead, I think, region-wide efforts around trying to educate and push like What are the actual laws? And frankly, if there's things that when people are following the rules, if it's still unsafe, then we all should be talking about collaborating and advocating for some state level changes.

Technology is evolving so quickly.

Yeah, it is a it is a wild. sport going on. And I don't mean that in the... I mean, trying to drive... A 12-year-old riding down 12th Street Road in a driving lane without a helmet makes you pause a little bit. My son was driving. He's 21. He's a pilot, so he pays attention to stuff pretty closely, I would say, compared to the typical 21-year-old. And he was coming home from the gym at about 9.30 at night and had three different incidents in a two-mile stretch with e-scooters and e-bikes where the people almost got hit. I mean, it's just bananas. So, okay.

Any feedback or anything you want to tell me? I'm all on board with that. Okay. Yeah, no.

last uh well i just wanted to say from the police's standpoint um captain i guess yeah do we have a do we have a policy or anything i mean we ticket the kids do we warn them do we have any thing in place currently for e-bikes and okay i mean there's obviously there's the laws changing in january for the age requirement as well so that'll

what's allowed on the road, what's allowed on bike paths and all that stuff.

So yeah, there is some stuff in place. And is there any kind of, I mean, I know when I was a kid, I had to get a bike license, but it was mostly in case it got stolen. But I remember them doing safety briefings and stuff like that. Do they, is there any program like that at all? Nothing I'm aware of. I mean, just getting education out there.

Some are a 16-year-old. They have to go get a license to grab a car, but the 16-year-old can drive their e-bikes and e-scooters without any... Well, I wouldn't even know.

If I was a 16-year-old and I got one for Christmas, I wouldn't know where to go to figure out what's the rule, the law.

Education of people that are purchasing these for other people as well. It's great to get a gift, but What does that come with? Some of the police departments and the sheriff's office in the urban area and then some police departments are starting to step up quite a bit on this and getting pretty aggressive about it. For example, if they have time, every time they encounter someone on an e-bike or an e-scooter doing something wrong, they're stopping and contacting them immediately. If they're underage, they're addressing that too.

Yeah.

So just a thing. That's good.

It's so important.

I think it's a huge safety issue. Yeah, we do have a vendor here in town. And so we could probably reach out, you know, maybe through the chamber or something and just see if they'd be interested in hosting a class or hosting a flyers or whatever it is to say, here are the new laws and Um, you know, I don't know if the police would be willing to teach that class or something, but we could figure that out.

The other couple of dates I want to give you are just more heads up some things to think about. One is the drone is a first responder pilot that the sheriff's office has run and that we're considering funding further and frankly saves a lot of time and money in the what we've seen in the pilot program and then the potential of also going the next step with that information and moving towards a more of a real-time crime center coordinated response type of approach that could help countywide. So those are all things that are just ideas at this point. The drone as a first responder is probably a little bit more than an idea, but the stories, I've been in the control room observing. We have had just incredible, uh, prime resolution from the ability to get that, um, visibility within 60 to 90 seconds, three minutes at most. Um, one of the best ones was actually a target shoplifter who then turned it into a burglary by their behavior, um, or robbery, sorry, a robbery by their behavior. And they were, um, the drone got on scene right as they were getting on a TriMet bus. And it was about a minute and a half to two minutes. And because of that, We knew where the suspect was. We knew they were no longer at the location. The deputy that was observing the drone video live was able to tell them exactly what bus person was on. Crime was solved in that moment. Like that is the kind of outcome we're talking about. That's the kind of situation that could have taken detectives and a whole bunch of resources, hours and hours of time. and got solved by a piece of equipment that could respond quickly and be observed by an expert. So I think you may see a, or there may be more discussions with your public safety leadership as well about the value of that as a county program. TVFNR is also very interested and has had, even in the short time that it was being piloted had huge benefits. There was a house fire that they not only could see was a real act of fire as soon as the drone took off. And it was a big fire, not a small one. And that was critically important. And then there was also a situation in an attic with thermal visioning that could show that there was huge amount of fire in the attic and the firefighters greatly valued that information and kept them more safe because of it. So these are the kinds of uses that are, I mean, we only did the pilot for in a small area for, you know, six or eight weeks and it had really dramatic impacts.

So commissioner, we have some drones at our current police department. Would that mean that you guys would then take that cost on and be able to

Well, first of all, I think the discussion about who and how it's being funded is a discussion that would have to continue tbf and r is talking about partnering so is the city of beaverton um because of and i think there's discussions with other cities that will be continuing uh because of the value that it that it provides but it's not to replace what you may already have that would be two separate things where the first responder i mean they have a designated building where these these

drones are in a thing and the roof opens and off it goes different than our officers just pulling one out for something a different purpose right but i just but just like tvf and r i mean we we don't all want to build the exact same thing for each city yeah that's why ours isn't a perfect that's why it makes more sense yeah so that's that's just it is i want there to be coverage but i also know that you know, sharing it.

Sometimes our drones aren't used at all during the day. I believe we think there can be county coverage with like 11 locations, some of them on TVF and our fire stations on the roof, because they're in more strategic locations than some of all of the other facilities. Okay.

So that's, I mean, that's definitely something that I would think would partner.

So just a heads up for all of you. I think the sheriff and the sheriff's office leadership team will be reaching out if they haven't already. And these are just major pieces of work that are changing pretty quickly.

And costs are going down as well.

Yeah. What we concluded just in those discussions, Councillor Mayes, just to be clear on the talking points is that It probably won't lead to eliminating jobs, but it will prevent us potentially from having to hire more and more people in some areas as fast as we would have otherwise. So just so you guys know, these conversations are going on already, staff-wise.

I think that some of the big concerns that we might have, just to throw it out there, is... and what the funding looks like and the cost. That's our biggest concern on that in response time to the South Canada. So just so you know, that's all the things you got to talk about. So, but it's in the works of being talked about.

Well, yeah, and it is interesting because is, you know, is it like a... A drone can, you know, probably the same kind of drone can respond to a fire and do a police, you know, thing. And so it's, it's this weird first responder that's kind of both. That's why TVFNR wants to partner on it.

Yeah.

And so it also, it just makes sense to, I don't know, have drone pads at the fire station.

Anyway, great.

So I've done a lot of talking. The last two times I've come, I've been listening. I just did a lot of talking. So what do you guys want to tell me? Are we out of time?

No, we're not. The Brookman area continues to build out. Recently, we've had several citizens come in and make public testimony about the safety of Brookman Road. Does the county have any near future plans for that, whether incremental changes or like a complete corridor overhaul?

I don't know offhand.

I can certainly ask and get a response if you're... Post-election, after November, it is through when we know who is going to be county commissioners. I think we'll definitely want to engage on this topic. Okay.

Now on the right time.

The wait a couple months. In the past, there was a tool that Tigard and Hillsboro was able to use to bond against mis-tipped projected revenue and development to build roads immediately instead of waiting and putting them in the queue in high growth areas. When we pursued that after Tigard and Hillsboro got theirs the county chose to end the program which upset me because Brooklyn would have been the prime candidate to be able to do that so that'll be something I want to bring back up after November let me know who's on board and we'll want that same tool as we master plan out I'm sure with rest yeah

I know. Yeah. So how many homes are in that area? 400? 500? Which area? Dorkland? Fine. Yeah. So there are about 500 homes. A lot of have young kids and we don't even have a way to connect right now to the trail system. So it's just really not safe. It's a county road kind of a thing. There's just, it's, it's a real death trap, dangerous trap for way to happen. And there might be a way As a city, we're looking at potentially doing a stopgap to connect a trail so that they can at least ride their bike or walk through the city. And so there might be some ways that we could get a smaller amount of money to help with that project. No, it's different buckets. It could be different buckets. I'm just saying he knows where all the buckets are. So I'm saying it may not be the same program, but there might be a stopgap while we're trying to figure that out because we had 10 or so citizens come to our meeting the other day and say, we got to have a safe way out of that neighborhood because it's 400 houses that don't have a way to walk to school, ride their bikes.

Are any of your community development or public works leaders in the room? There and there. Okay. So do either of you, are either of you engaging with the county at this time?

We've voiced our concerns to the county about broken road in Seattle.

Okay. We can bring it up again, if need be. Well, I want to know where I'm starting when I engage with county staff.

It's on the list of important county roads. Yes. Which is for being eligible for MISTIP. Yes.

But on what you said about bonding against MISTIP, that's a county road, so Sherwood wouldn't bond against MISTIP for Brookman Road.

So the way it was done before is it was bonded through the county. You're doing an estimate on the amount of revenue, this incremental revenue of the permanent tax rate that's on the county. And to bond against that over a period of time to be able to get a bucket of money and maybe pair it with some SD transportation. And it worked very successfully for Tigard, very successfully for HealthWorks.

I would be curious why they stopped it then.

What was the time frame when that was done? When it was stopped?

Because the argument against it or the bank pivot was it sucked up revenue for those projects and delayed other things.

We'll get you a response.

Thank you. The road is unsafe for the increased volume of vehicles that are on it every day.

Sounds like I've got my next go out and drive it. Yeah, you definitely need to drive it.

Do it during the day so you don't go in the ditch. For the time you drive it, you don't want to drive it.

Do it at night. Do it slow.

Yeah.

It's rough.

There's lots of lovely opportunities, challenges of the road. You'll see there's a railroad crossing. There's a... What's your favorite?

There's two 93 turns back to back.

There's a couple of creeks. There's a big PGE or excuse me, Northwest Natural Gas. above ground thing.

I'm thinking that should be changed into like a Malibu Grand Prix racetrack. People may use it like that already. Children used to like when I'd go over the hill fast and make sure LUT is who we talked to. I was assuming that. And was that primarily with Stephen or with Aaron Wardell? We've done a few different people.

Stephen, no. But probably... Traffic engineer.

Okay.

There have been some improvements out there. I mean, you did add some striping and some additional things out there.

Yeah.

Some of them.

But not, but more incremental. More incremental. Transformative.

And the roller coaster analogy is a good one. There. Because it is, it is rolling. That also adds to the expense of what we do. I'm not going to tell my children to wear that. A pilot might get some use out of it.

Yeah.

So that's a, yeah. We're happy with working with staff on the planning of the future of EDL work. That planning effort, that's great. And we're excited about enrolling in to do the upgrade to EDL. improvements that are needed there.

I will say I've had three citizens of varied political backgrounds come out and ask if we're the county is making a rule against flock cameras with some added cases that are being brought to light of people abusing the database, essentially, and looking up ex-girlfriends and things like that. Nationwide. Nationwide. But because of the way that the share works, if you share with one agency and that agency is shared with somebody else, you're shared with that other agency. And so there's these, and I know that the, know that, you know, I've talked to the chief about this a little bit. I'm just saying in the last, I'm going to say two weeks, I've had three people come up and say, and luckily we don't have any insured except for one at Home Depot that is on private land.

Can a block just also make some changes as well?

You know, again, it's one of those things where I would rather move much slower, even if it's, you know, hey, we can you know, solve all crime everywhere. There's something we're giving up on that and we need to, I'd rather go a little bit slower And make sure that the data, because part of the concern was the training, even if you opt out, even if you break those shares, according to the contract that I saw, which was a very recent one within the last four or five months, the training data is still available to the parent company. And so all of that stuff, you can't wipe it. You can't, you know, it's still being used.

Never shared its data to begin with.

I know I'm just saying that I'm, I'm telling you that I'm getting people asking me and I said, well, let's talk.

Yeah, we, we, we never shared data. I mean, this is the briefings that we've had never shared any, any data anyway, before all of this was a big, you know, kind of a big public, um,

We just had the sheriffs here, and they answered that question.

They had no intention of putting up... Yeah, well, the only purpose that they even had a few before was for the organized retail theft enforcement. They were using them during those, like, enforcement periods at specific locations to basically...

But just not countywide everywhere? Yeah.

Yeah, they were... I mean, they're... The whole purpose of it was very targeted and very focused and done with the DA's office and really trying to focus on that retail crime.

But I do agree with you. I also have seen outrage on all sectors.

Yeah, it's one of those things where, again, there may have been a great pitch initially, hey, we'll knock down shoplifting. But because of the expansion of it is where people are getting concerned. We're like, wait, I'm being... Tracked when I go to get groceries.

But let's just be clear. The government of Washington County, including the sheriff's office, never shared the data to begin with and never was using them in general use. Yeah. That's great. That's great.

I will report back to them.

There you go.

Anything else you guys want to talk about?

We have one more topic for tonight's work session. Oh, I did have one last question, though. You said the meeting that was supposed to take place Thursday, that is canceled due to other things that took place today, which seems weird to me that they still couldn't hold that.

Well, I was not asked, and it's in my district, so it was just canceled.

Yeah. Have they put another date out for that? Or is it still to come? Okay. Yeah.

Commissioner, appreciate your, A, being here, and B, your first time being here. Your access to us as councillors has been great. Greatly appreciate that. Thank you for what you're doing, representing our part of the county and trying to get the commission to work well on certain topics and things together. um collaboratively yeah yes how are things or is there anything you want to highlight in relations between our county and metro with the different revenues um i guess i could give and maybe it should have been on my list there was a lot of there's a lot of stuff to cover but i am now the new

representative for Washington County for the county on the supportive housing services regional oversight. Commissioner Willie had been doing it, but I was his backup. He missed the August meeting. He's missing the September meeting. He's going to miss the November meeting. And then he's out of office. And I was like, I think I should just do the rest of this. So I've been attending and advocating for the last, during the last two meetings. And I am now our regular assigned commissioner and, So just an update there. And then I don't know if you have other specific metro related questions. That's the one that gets a lot of airtime from us right now because we operate a housing authority.

Just glad that you're there. I'm not paying too much attention just about revenue distribution and potential changes and such. Yeah.

Well, the mayor's consortium is advocating for some increased city resources and recognition of the contributions that cities are making. And so that's been part of the discussion, too, about that contribution and how to measure it.

Yeah, the effectiveness of it, right? Because I saw that the legislature is going to try to do that where, you know, legislatures always love to champion the bills that they issue. help get through, but nobody ever goes back and says, oh, five years ago, we did this and this is what is working. And so that's, for me, the pragmatic side of me says, hey, I'd love that we're spending and we have oversight on how we're spending the money, but I need to see, oh, and it's making the problem better in these ways.

Well, that's been a major focus. In fact, we know the volume needs to be turned up. I mean, part of the discussion has been like, if we don't do the work now, with metrics and outcomes and be able to collect the data and demonstrate it to the public in a way that feels like the data matches what they see when they're driving around, there's not gonna be a future that would be successful.

I mean, that's a reality we- But we're running out of time, but next time I'll ask a question, I'm sure. I know your number.

I'll just add one other thing. Commissioner Schneider is also the vice chair on the Region 1 Area Act on Transportation. And since he's joined that, become the vice chair and working with the chair, Paul Savas, Clackamas County Commissioner, like trying to rein in 33 people with varying ideas, with many of them being from Portland, Multnomah County is very challenging, but Commissioner Schneider has really helped bring that focus back on and getting some procedures in place that makes coming to the meetings feel more useful.

I didn't know I was going to be embarrassed so much. We could use a little loop here for our seniors to

Well, we definitely appreciate you coming out.

You're the commissioner we've seen the most in my 10 years, so I appreciate that and

Great evening. We're going to kick out one more work session.

You're welcome to hang. I enjoyed your senior center conversation. I actually couldn't listen to that.

All right. We got Ryan. We are ready.

So it's time for the annual city manager's performance review. So just wanted to get some feedback from council. It looks like council is okay with it. It looks like Renee and we'll be on the committee to give us a piece.

So, you know, I wasn't, we weren't appointed. Apparently we were the only two that said they would take on this task.

I did say I would help, but I didn't think you would appreciate my approach.

Probably. Renee and I can handle it.

I can date it in a more diplomatic manner. I did it last time.

Yeah, we've all done it.

So the question for council is what process, if any, would you like to work?

I like how you did it last time.

Yeah.

We had an online survey. 360. Okay, so we have that.

Lydia, can you come on up here?

Now I'm going to bring Lydia into this because she's the one who helped us with that last time. And I think we have a really good template already using the same survey. That one worked really well. The question with council is, do we want how many layers? Senior leadership managers, senior leadership, council, of course.

Remind me, what did we do last time?

Both. We went down to the manager level. Yeah.

I mean, my, I think really what my recommendation would be is that you just table it with the senior leadership team and council. I think that's where you're going to get the most valuable feedback. We do citywide survey. We do our network. So I think that really gives you the acid test for the organization as a whole, I think. We just did one recently. We did. Yeah, we do it every quarter.

Is there any value in just picking 10 random lower employees just to, again, just to see that?

I think I honestly believe our net promoter does that already. It kind of does the categories that include communication, management, leadership. Yeah. You know, and I'm happy to share if there's any specific feedback in that that would be valuable to Council, I'm happy to share that. But I truly believe the value really is in the direct reports from the Council.

And the smaller pool will still allow people to voice?

Anonymity? Yes. Yeah. So the tool that we have used historically is basically SurveyMonkey. And we have a template. We do now have a performance 360 element in our HR software, which we could use, which I'm happy to discuss. If it's, you know, Kim and Renee, we can sit down and look at both options to see what tool would be I mean, I think what we used was simple and easy, was fine, rather than recreating something else. And the nice thing is that is 100% anonymous, unless a counselor, for example, calls me and says, hey, I'm having technical difficulty. I just hit send. Did it come? Other than that, there's no, it is completely anonymous.

Do we want to go with a long survey or are three simple questions doing more of a net promoter type of a survey better?

I mean, it was pretty short. I think it's 10. I think last time we had 10 questions. I guess the question is, does council want to do that with senior leadership as well? Or does council just want to discuss?

They're already doing surveys, right? So we're already getting that feedback. That's why I would suggest doing a smaller survey with a leader leadership.

Yeah. I mean, and what I, what I can share with council is that our net promoters for is going up. Yeah. So 32 was our last. Anything above zero is considered a good net promoter score. Anything over 20 is considered excellent. Our last one was 32. So if that gives you, and we had our highest participation ever in our net promoter score. So if that gives council some direction about how it's going.

So team effort. Yeah, my only concern with the fewer questions is to just make sure people feel like they're able to be heard right and so i don't want to you and i were the ones who i think the last time we remember it was really long and we got it down to the pen right but that's but that's the thing is i don't want somebody to go oh you know what well as long as there's a i don't know a fill in your complaint issue.

Like Renee and I can meet with Lydia and go through and make sure that what's on this isn't duplicated from similar to what they've already answered. We've already answered that.

I don't want any.

Yeah. And then cut it, pare it down if needed. Yeah. Okay.

I think that sounds like a good plan.

Is there any value in asking a senior staff person, does this cover everything, right? I mean, is this I think the nice thing about doing something that we've done already or short version is that we can be very efficient.

Because we're already a little behind.

Right. So I think, you know, as usual, if we do something simple or do what we've done before, you've got a comparison.

Yeah, so that's what that is. But we can be very efficient with it. You can look at previous. Look at last year's and we go, oh, is it better? Let's just look at it, make sure there's no duplicates.

And yeah, we'll do that. So we'll arrange to, and then we'll arrange that. And then after it goes out, Ryan and I can work together.

Sales on that.

Yep.

Sure. All right.

Sound good?

Everyone good with that?

I mean, clearly we volunteer all the time and we do enjoy it, but I just don't want to, if somebody else was, you know, dying to do it.

I'll volunteer and go next year.

That's the area that I feel like I contribute the most. That's a good area.

All right. Anything else on that? Do you guys have any questions on that process?

No, I think I'm back to not that process, but back to the first work session. We need to take the, now that we're maintaining Langer Farms Park or Langer Park, we need to actually, that needs to hit the CIP as we move forward this next budget process. So just so you know, internally, that's what's going on. So I just wanted to follow up on that.

Ben, I will call this work session. That's what the word on adjourn. Thank you. And we have next meeting informed.