City Council - Regular Meeting

Singo de Mayo to those that celebrated. And this beautiful spring afternoon. Call this first meeting of the month of May to order. Mister Jones will lead us in invocation, and council member Soleyn will lead us in the pledge of allegiance. Please rise.

Almighty and merciful father, we come before you and almost wait if we know how. We ask your blessing upon this meeting. I ask you to leave it, guide it in a direction that you would have it to go. Bless each and everyone gathered here in the sound of my voice that love, peace, harmony, and unity will prevail. Oh, God, we ask you to walk up and down this chamber right now, God.

Bless everyone in this chamber, God. Bless them, oh, God, as only you can do it, father. Then, God, we pause and say thank you. And as we meditate and think about our service to men and women, those who stand in arms way right now, bless them and keep them on a day of protective care. And guard their footsteps and regulate their minds that they will return to us safely, god.

And then, god, that peace, love, and harmony will prevail. God, if there's any animosity, hatred, and discordance among this body, we ask you to move it right now in the mighty name of Jesus. God, move it to sick, to bereaved, to shut in. Touch them right now. And then, god, when we have done all these hands have been signed to do, give us a home somewhere in your kingdom where we may praise your name forevermore. These are all blessed and righteous name. Amen. Amen. Amen.

Thank you, councilman Solomon and brother Jones. We will now approval of the agenda. Council, what is your pleasure? Mayor Pro Tem Alvarez?

Mayor, I move to approve the agenda as presented.

It's been moved by mayor pro tem Alvarez, council member Solomon. Seconded. Seconded by council member Solomon. Any discussion? None.

All in favor say do I, or all opposed, do you no. Council member Kendrick? Got a vote. Motion carries four to zero. Next item, presentations, proclamation two six p r two six zero zero nine proclamation recognizing municipal clerk's week on if the city secretary and any other city clerks that we have join me at the mic, and then for proclamation p r 26 dash zero one zero proclamation recognizing civil star families.

If you are a family member taking care of a wounded veteran, please join me with that mic when that time is up. I guess you're the lone city clerk. So whereas the profession of municipal clerks is essential to the collective functioning of the City Of Killeen, ensuring transparency, accountability, and the efficient delivery of municipal services to our residents, And whereas the office of municipal clerk is recognized as the oldest among public servants and continues to serve as a cornerstone of local government operations. And whereas the City Of Killeen's municipal clerks serve as the official record keepers of the city, maintaining valuable documents, supporting city council proceedings, administering elections, and ensuring compliance with applicable laws and regulations, and whereas the municipal clerks of

the City Of Killeen demonstrate exceptional dedication, integrity, and professionalism, often working diligently behind the scenes to support the effective governance and daily operations of the city, and whereas municipal clerk's week provides an opportunity to recognize and celebrate the invaluable work of municipal clerks, their vital contributions

to public service, and their essential role in the daily operations of our city. Now, therefore, I, Riakos Adams, by virtue authority vested in me as mayor of the city of Killeen, do hereby proclaim the week of May 2026 as municipal clerk's week and witness whereof I have hereunto set my hand and cause the city of Killeen to be affixed this April 2026. Thank you. You. Appreciate you.

Thank you so much.

You want to say anything?

No, sir.

Okay.

So

if there are any veterans or any of those that take care of any veterans, mainly them, Silver Star, you have the, Gold Star family members. Those those are the ones that lost, residents. But as city as part of National League of Cities, this is a program they support to get that organization to become a chartered organization under congress. Part of that process across the city, on Saturday through this week's mayors are declaring either their name on the street, but we have a process for that, or they're declaring a day as Silver Star Families Day. So do we have any veterans or even family members who are taking care of wounded veterans?

We have one. I know we got some other veterans. Mister Kimball, please come join me up in the front. Miss Brown. Well, I'm not gonna I'm not gonna make you come up. Mister Vas, mister Fonino, if you choose not to, it's okay. Mister Kendrick, can join me down with the mister Solomon. Chief Lopez, you can join us over here too.

Chief Warrant Officer Lopez.

Yeah, Chief Warrant Officer Lopez. We don't I won't say what I because we're in the public. So being the city that we are, military city essentially, we want to make sure we honor and recognize all the families and veterans that have served and have paid have just soiled, paid the final sacrifice. So on behalf of the citizens of Killeen, whereas the city of Killeen has a long standing tradition of honoring the courage, service, and sacrifice of the men and women of the United States Armed Forces, and whereas the Silver Star represents one of the nation's highest military decorations for valor in combat, symbolizing extraordinary heroism and selfless service in defense of our country, and whereas Silver Star families carry a legacy of sacrifice, resilience, and strength standing as a testament to the enduring spirit of those who have given so much in service to The United States. And whereas we, as a community, recognize and honor the service members who have been wounded, injured, or made ill in the line of duty, as well as the families who support them through their journeys of recovery and healing, and whereas the Silver Star Service Banner Day provides an opportunity for the community to reflect on the sacrifices made by our nation's heroes and to express gratitude for their unwavering dedication and commitment.

Now, therefore, I, Riakos Adams, by virtue of the authority vested in me as mayor of the city of Killeen, do hereby proclaim 05/05/2026 as Silver Star Service Banner Day. And witness hereof, I have hereto set my hand and cause the seal of the city of Killeen to be affixed this May 2026. And we will now proceed to the work session. Council members, you have three minutes, three times to speak each. The only motions there's no decisions that will be made during this there was no action taken on during this period.

Twenty six dash zero one four, consider minutes of regular city council meeting of 04/07/2026. Questions, issues? Seeing none. RS26Dash066, consider memorandum resolution authorizing the purchase of technology equipment for the Rosa Hereford Community Center from GTS Technology Solutions in the amount of 235,265. Mister Resto.

Good afternoon, honorable mayor and council. The item before you tonight is to the purchase of technology equipment from Rosa Hereford. I also have miss Tiffany McNair, who's from the community development director be available to ask questions because this funding is coming from the cdbg so 01/01/2026 next McNair. She brought the reprogramming to counsel that approved at that time for this technology equipment. So we'll for Hereford community center is currently under construction as a modern multipurpose facility designed to support community programming, public meetings, education activity and civic engagement.

To ensure the facility is fully operational upon completion, installation of enterprise grade network equipment and computer equipment is required as part of the construction project. The proposed technology equipment includes network switches, wireless access points, uninterruptible power supplies, desk phones, staff workstations, as well as the workroom workstations, program support computers. And that's what those are. All equipment will align with the existing city technology standards and ensure that the centralized management operational consistency, a long term life cycle planning is available. The purchase of the equipment is from GTS technology solution.

A value added reseller is quoted through the Texas dir contracts. 57925327, and tips to contract 2301. 'five, an amount of $235,265 funding again for this equipment was accepted earlier this year utilizing the community development grant funds. And staff recommends that the city approved the procurement of the technology equipment hardware from GTS technologies using the dir contracts, a 5792534, seven, and the tips contract 230105, any amount of $235,265 and that the city manager or designee be authorized to execute any change orders as permitted by state and local law And we are available for the questions that you might have.

Any questions, counsel? No questions at this time.

Thank you.

All right. Proceeding for our 26 to zero, six, seven, consider memorandum resolution. Approving the purchase and installation of equipment for the outdoor warning sign siren Cape capital improvement project from federal signal in the amount of $250,000 $482,150,486 dollars and 30¢. Miss Williams.

Good afternoon, mayor and council. So today, I bring to you this project that was to, update and to expand our current, footprint for sirens within the city. So as it was stated in the reading of the item, that this was budgeted on FY 'twenty six capital improvement plan. And this is phase two of the, morning siren project. This project includes the installation of five new outdoor morning sirens in areas where additional coverage was deemed needed based on a sound study that was conducted by our vendor and along with staff.

The project includes one modulator high powered speaker array or mod and four high powered outdoor sirens, as well as the addition of software to integrate, for lightning detection and possibly also to integrate well, it will integrate with messaging capabilities with other systems that we have. There it goes. So you see on this map, the red circles are the existing locations for sirens throughout the city. The yellow circles show where the proposed new, sirens will go. You'll notice that on the north side of town, you have the mod, which is, labeled MOD, 5020.

That is actually going to be located at our park on WS Young. That modulator siren not only will provide an audible sound like what most people are used to hearing, but it will also have the capability to give spoken instructions to allow for patrons who are outdoors and within range to hear that to have, clearer instructions as to what expected actions they should take. Whereas with the traditional, sirens that are similar to what people are used to from the civil defense days, where it just gives an audible wailing sound, we educate everybody that when you hear those tones, that what it means is to go inside and seek shelter and additional information about circumstances. So the lightning alerting and messaging software will enhance our capability to detect lightning hazards within the defined distance of the siren locations. And you saw from the previous map that we have a pretty good blanket of siren locations across the city.

The software will also allow for responders and staff to receive additional alerts to their mobile devices regarding the activation of sirens or NOAA, which would be the weather services issued alerts and provide us additional capability to remotely initiate sirens when seconds count. So this enhanced software, we're already able to activate the sirens via an app. This will allow us to add some additional capability to that activation process to make it more seamless and much easier for individuals to do quickly. And also, this provides a pathway for integration with other emergency notification systems. So we recently brought to you integrating the notifications with Civic Plus.

This software allows us to make a connection between those so that we can hopefully make things a little bit more automated and where things will work together. So on the fiscal impact, this was, as I had said before, was budgeted for, $250,486.3 on the 2026 CIP, and that includes the, five solar powered or sorry, one solar powered mod speaker array at the community park, four solar powered mechanical high powered outdoor sirens, and five battery backup systems in the steel poles that they'll be mounted on. This was a budgeted expense. It all conforms to city policy, and Federal Signal is the vendor that, we are proposing, and that contract is under HGAC Buy contract number, HP08Dash25. So that is a cooperative, Buy board that that contract would be under.

And so staff recommends that the city, approve the purchase and installation of outdoor warning sirens, the phase, phase two capital improvement project from Federal Signal in the amount of $250,486.30 and authorize the city manager or his designee to execute all change orders within the amount set by state and local law. And I'm happy to answer any questions you may have.

Councilmember Solomon?

Thank you, Mr. Mayor. Mrs. William, thank you. I think this is really good for our citizens and being able to upgrade. One question that I have, you've mentioned about speaker that's gonna be located, I believe, near, WS Young Correct. At Longebob. Will that be able to reach all of the

So it it'll be at the community park on WS Young

Okay.

The one near the railroad tracks. And it will the sound, penetration for that will encompass all of the area of the park on both sides of the street, so they should be able to hear the audible messaging. But they will also, in addition, be able to hear the wail from the other sirens that are nearby as well. And so once you get beyond kind of the footprint of that modular siren, you won't be able to clearly understand the spoken instructions, but at least you'll know that there's something, happening that you need to seek shelter from.

Okay. Because I was thinking that, you know, West Killeen, would not be able to hear it.

So we do have other, out other similar other sirens like this at other locations where there there is one at line yes. There is one at Lyons Park, and there's a a couple of others as well, and we locate those in those areas where people tend to congregate outdoors.

Great. Thank you, ma'am.

Yes, sir.

Thank you, and I'm glad you said the part about the integration with So, I guess the question I have is there's no Oh, Councilman McKendrick.

Oh, you could finish.

Oh, no, go ahead. I'm

No, what I wanted to relay to Councilman Solomon that there's one on Bunny Tree.

Yes,

And I hear it quite often. Also, have we decided the preset messages that we're gonna put in there?

Yes. We do have some templated messages that we already have within the system, and we can also tweak those as we need to address different circumstances, but we do have some already preloaded in the system.

Okay, thank you. The

question that I was gonna ask you, I know with the change in the SIGCOG system, we will be I know we will have people in our area, would that also trigger that, would that also be able to send message? Does that require you guys to forward it?

For the Everbridge system that the cog is moving to, it would require us to forward it or ask for it to be put out on that system. Basically, we'll still have the ability to log into that system, so we would have to log into a second system to push a message out through that. But with the Civic Plus system, we would be able to tie them together and make it more seamless.

Okay.

Again, both of them are subscription based systems, so people may subscribe to both, so they may subscribe to one versus the other, but we do work to make sure that we can have those systems talk to each other as best as we can.

Okay, you. Alright, no other questions? I appreciate your presentation.

You're welcome, sir. Yeah.

Moving on to RS26-sixty

nine,

stand corrected. RS26Dash068, consider memorandum resolution declaring vacancies on the annual advisory committee board and appointing three new members.

Alright. Well, good evening, mayor and council. This item is to declare the three vacancies and appoint new members. The Animal Advisory Committee chair, miss Brand, has sent a letter to the city manager's office notifying staff that three of the committee members have missed three consecutive board meetings. Section two dash one eighteen of the code of ordinances outlines the procedures for removal of a member.

Jamie Waller, a citizen rep, Rochelle Moffett, a citizen rep, and Brianna Rosales, an animal welfare rep, are the recommended members to be removed based on absences. These are the individuals who have applied. Most of them qualify as the citizen representation, and Scottie Hilder also qualifies as an animal welfare representative. So tonight, we're asking for counsel to make suggestions for appointments after declaring three vacancies. So, with that, does counsel have suggestions? Mayor Adams, I know you're the liaison to this board.

Yes, and after reviewing the application, can you go back a slide?

Yes, sir.

Okay. Make sure I got the same people on my list. And I know Mr. Hilder, with his job, I want to recommend him to be the animal welfare representative, and then go back one to make sure I spelled her name right. Sure. Wilbanks Denise Sherman.

Okay. Alright. So we have miss miss Sherman, miss Wilbanks, and or I'm sorry. Yes. Miss Sherman, miss Wilbanks, and mister Hilder?

Yes.

Yes, sir. Alright. There's no other questions. That's all we needed.

My apologies. No admin thing. Going on to RS26Dash26069, consider a memorandum resolution expiring to conditional use permits for four properties in accordance with clean code of ordinance section three one dash four five six e one a. Miss Meister, you have that one, and the next one, I'll just I'll read that into the agenda, for the workshop two. RS two six dash zero seven zero, consider memorandum resolution amending the fiscal year twenty twenty six agreement with the Killeen Economic Development Corporation to provide economic development services in the amount of $215,000. Thank you.

Good afternoon, mayor and council. This item is regarding the expiration of, four conditional use permits. As you know, clean code of ordinances section thirty one four fifty six states that conditional use permit is terminated if the building or premises is not put to the permitted use for a period of one year from the effective date of the ordinance or the permitted use ceases for any one year period. Chapter 31 also states that whenever the planning and development director makes a determination, that an event of termination has occurred, he or she shall promptly forward a written report to the council describing the facts surrounding the determination and the reasons. So with that, we've identified four conditional use permits that have not been put to the permitted use and are therefore expired.

The first two are properties along 195 in the vicinity of Tower Hill Lane that were approved for single family use in the University District. Those were approved in 2017 and 2018. The third is a property on Chaparral Road that was approved for a retail store greater than 10,000 square feet in the neighborhood business district. And the fourth is the property there's a property on Featherline Road that was approved for a battery storage site in 2023. Each of these properties remains undeveloped, and the conditional use permits have not been implemented.

Upon termination of the CUPs, the properties will revert to the underlying zoning of the property. So this is, the zoning map of the the first piece of property on, 195 near Tower Hill and the adjacent property to the south as well. Those were, again, conditional use permits to allow for single family residential in the University District. This is the property on Chaparral and the property on Feather Line. Notice was sent as required by chapter 31 on April 1. And with that staff's recommendations of the council approve a memorandum of resolution proving staff's determination that the conditional use permits for the subject properties are terminated. Have answer questions.

You have any questions comes. Seeing none. Thank you, ma'am. Proceed to next. K.

The next item is an amendment to that contract with kdc. The city of clean entered into an agreement with kdc in 1990 to provide economic development services. And since that time, the city has maintained its partnership with KDC through ongoing collaboration and annual appropriations. In December '24 council approved a two year agreement for FY '25 and FY '26 which include an annual appropriation of 885,000 On April 21, Council approved an increase to that in the amount of $215,000 which brings the total FY 'twenty six appropriation to 1,100,000 But that staff's recommendation is for the approval of the amendment. With kdc to increase their fy 26 appropriation to 1,100,000 happy to answer any questions.

Any questions. You. Yes, sir.

Alright. Moving on to rs two, six, dash zero, seven, one, consider memorandum resolution granting an electric utility easement to Bartlett Electric Cooperative incorporated to provide power to the Highway 195 ground storage tank. And you also have ours to 6Dash zero, seven, two, consider a memorandum resolution awarding bid number 26Dash24 pavement marketing services to d I j construction incorporated in the amount of $473,664. Thank you, Mister Zegers.

Thank you. Afternoon, mayor and fellow council members. So this item is for a electric utilities for Bartlett electric for our Highway 195 ground storage tank project. And 2025 water and wastewater master plan. It included the construction of this one zero point five million hour ground storage tank that serves serving as an elevated storage tank near the hill.

It's on the East side of 1 Highway 195 and Tower Lane, Tower Hill Lane with the design of the tank complete. Well, that the design is complete and we're going to be bidding this project in the summer. We need to have an existing utilities been modified to get an electric lines up to the tank into the project. So with this item is the easement itself to get to have Bartlett provide that electric service. Bartlett Electric is the cooperative is the provider for this location in the city.

Let's see. Prior to Bartlett Electric realigning, they have to rely on electric service and install in the underground. That's where we need to have this defined easement and have it approved by council. The EC needs electric line and needs to be relocated in the easement so we can afford the maintenance a lot long term once the tank is a have our let if they need to need to use that easement. This is kind of location of the star where the hill is on the side of Highway 195 North Of Tower Hill Lane. There's an existing tank up there right now, but we're actually constructing a second one. That really is the reason for the realignment, but also the need for this this power easement. And then staff recommends the the approval of the easement.

And if there's any questions. Here. No questions. Thank you. Proceed to the next.

Okay. So this one is for the approval of a bid. We took for pavement markings, which is striping any of the striping that is done in the city by both engineering through pavement overlay program. But also our public works and aviation. We get a unit price a contractor on board.

So we need some striping anything in the roadways and they'd be done crosswalks, lane, a striping, etcetera. So the pavement marking contract, it is a two year contract, for this company to provide us the services, for the striping and the markings throughout the city. This contract is utilized, like I said, by Public Works Engineering and the Aviation Department. And then on March 31, we received two bids, for this project. And those bids were DIJ Construction Inc, in the amount of $473,000 $664 and d p t v tango LLC in the amount of $5.17 9.29.

And they've actually been providing service with the city in the contract for several years. So we have great experience with them. They're reliable. They are prompt and they do a great service for the city. So our recommendation is to authorize a bid award to, DIJ Construction and and for the amount of $473,664 And I'm here for any questions. Counsel, any questions?

You have no questions, sir. Thank you. Thank you. Next is chief chief Lopez because r s two six dash zero seven three consider memorandum resolution authorizing city of Killeen officials to apply for a set decline, modify, or cancel grant application for the Motor Vehicle Crime Prevention Authority grant program to continue a program. Targeting vehicle and catalytic converter theft. Sir.

Mayor council members presentation is to ask permission to apply for the grant for the Texas Motor Vehicle Crop Prevention Authority to continue our flock program, which we started in August. The Killeen Police Department seeks approval to submit an application for the fiscal year twenty seven senate bill two four four catalytic converter grant through the Texas Motor Vehicle Crime Prevention Authority. The grant is a key component of the department's ongoing strategic initiative to address the challenges of vehicle and catalytic converter theft as well as violent crime through the use of advanced technology and real time data analysis. The department plans to utilize this grant funding to allow to continue the flock license paid reader program for additional two years. The program has become the cornerstone of our real time crime center initiative.

The motor vehicle crime prevention act on grant requires a resolution from the government authority agreeing to the terms of the grant as a prerequisite for considering an application. If awarded, the grant funding will be used to maintain the department's assistance technological capabilities and camera systems, enabling more effective monitoring of areas with high criminal activity at our city of Killeen. The total project funding is estimated to be 300,000. The grand amount is 250,000 with a cash match of $50,000. And we have budgeted the the cash match in our fiscal year twenty twenty seven budget proposed budget.

Staff recommends that the city council authorized city manager or that doesn't need serve as the city's official representative to apply for except modify or cancel the grant application for the motor vehicle crime prevention authority grant program as well as to execute all necessary documents related to the grant. City of clean was also committed to ensuring that any misuse or loss of grant funds will be fully reimbursed to the motor motor vehicle confirmation authority. I'll be happy to answer any questions you may have.

Any questions council councilman can't injured.

Yes. Chief, so this this gonna extend that program with the, flock cameras, and the flock cameras have been a great asset to us, especially as of late. We're catching the bad guys, and we're putting that information out that you can't travel to our cities and commit crime because we got eyes on you. So I'm all for that system.

Alright. Thank you, sir. We have a lot of success stories. And when we go live, we have one year data started in August, and I plan to bring all the success stories to the council and the mayor and highlighted everything that we've done.

That's all I have.

Any other questions? Thank I want to that is generally funded to state general funds. Correct. It's not any from asset for picture anything.

The Texas Motor Vehicle Crop Prevention Act is a done through a lot insurance companies. Okay. They fund a lot of these programs.

Yeah. So thank you. Appreciate that.

Yes, sir. Thank you.

Alright. Miss Wilson, you know, RS26Dash074, consider a memorandum resolution authorizing agreement with Target Solutions. Tips contract number 23010402 to waste to water damage repair at Stone Tree Golf Course Clubhouse in the amount of $137,676

Yes, sir. Alright. Well, council, a little background. Back in January, we had a winter freeze and a copper water line broke on the south side exterior wall of the Stonetree Golf Course Clubhouse. Significant water damage had occurred to walls, cabinetry and flooring on the main level.

However, regular operations were not impacted. We requested a TML adjuster come out to assess the damage, and they have since approved a quote for the repairs. These are just a couple pictures of the, water that was on the floor and a few different rooms in the front. So a quote was received from Target Solutions through a tips contract, a cooperative purchasing agreement, in the amount of $137,676 to repair all damage covered by TML. Repairs include wood flooring replacement in several rooms, replacement of sheetrock, damaged cabinetry, woodwork, painting staining, and other miscellaneous repairs.

Repairs are expected to take about sixty days to complete, and work should begin within thirty days of approval. Pro shop and offices were in effect, and the kitchen had limited damage, so we expect operations can continue with limited impact for the duration of construction. The staff recommends the city council authorize the city manager or his designee to enter into an agreement with Target Solutions for water damage repairs at the Stone Tree Golf Course in the amount of a $137,676 and authorize the city manager's designee to execute any and all change orders as permitted by state and local law. Any questions I can help answer?

Any questions, counsel? The total amount is TML covered the entire amount, correct?

Yes, sir.

I want to make sure that the public understands this is Yes, sir.

They'll cover everything for the repairs.

Okay. Thank you. Of course. Alright. Thank you. I appreciate it. Alright. Counsel, we have completed the work session. We're gonna proceed go ahead and proceed to the regular session. And now we're gonna go ahead to Citizens comments.

Citizens are reminding three minutes. But one minute time a lot of was City Council respond with a statement of explanation without engaging and I love and your comments on the agenda. Before we start, I wanna make sure everybody have make sure you turn your cell phones to mute so that we don't interrupt anyone speaking. Alright. First person is doctor Sue Croft. Please, Chris, come come forward. You have three minutes, ma'am.

Good evening, mayor and council members. I stand before you today not in opposition of economic development, but in support of accountability and economic development. Economic development is too important to our city to operate without measurable public accountability. Tonight, you are being asked to approve an additional 215,000, bringing the Clean Economic Development Corporation public funding to $1,100,000 My question is simple: What measurable return has the public received for the current $885,000? How many jobs were directly created?

How many businesses were recruited? How much commercial tax base was expanded? How many local small businesses were retained or scaled? Not projected, not promised, but measured. Because if we cannot clearly define the return, why are we expanding the investment? KEDC has operated as an independent contractor model since 1990, but cities evolve. Killeen has grown. Economic conditions have changed. The expectations of taxpayers have changed. The accountability should change too.

For 1,100,000, this city should build internal economic development leadership. A dedicated economic development director supports staff performance benchmarks, quarterly reporting, and direct city oversight. That means the city owns the strategy, the city controls the priorities, and the taxpayers are directly evaluate the results. This is not anti development. This is smart governance.

When public dollars, increase, public accountability must increase. Before approving more money, I urge this council to evaluate whether restructuring this function in house creates greater transparency, greater control, and greater long term value for the people of Killeen. Because economic development should not just cost money, it should prove its value. I'm not asking you to stop funding economic development. I'm asking you to stop outsourcing accountability.

I went on that site, and I looked for information about what has improved, what hasn't improved. There hasn't been an update to that website in I don't know how long. KDEC The hasn't even published anything on that site. So, again, I thank you for listening to my suggestions, and I hope you take them seriously. Thank you.

Alright. Thank you, ma'am. Aka Nagu.

Thank you. City Council, mister mayor. I'm speaking on item number six, animal advisory committee. I urge you to make sure that all three members that you're prepared, that you're going to vote on removing should have the opportunity to come here and talk to you in person as to why they are not able to attend. It is my understanding from speaking with at least one person that that person requested from the very beginning to be able to attend by Zoom because of her, work schedule.

She asked to attend by Zoom. And she is very interested in being a member, but she was denied that opportunity. And again, she was in constant communication with them, whoever was preparing the agenda, that they need they want to participate by Zoom. And that opportunity was denied, at least to my knowledge. I don't think that should be the case.

If city council members can participate on Zoom, Animal Advisory Committee members should be able to participate on Zoom. I was animal I was a member of the Animal Advisory Committee years ago, and at the time, the shelter manager was required to attend. She herself missed at least three to four meetings in a row, and she was not removed. Nothing happened. So to say that we have to follow policy, you know, I would urge you to rethink that.

Again, I would say to maybe table this and make sure that all three members are notified and they're given the opportunity to come here and tell you why they were not able to attend. Thank you.

Thank you. Ms. Brianna Rosales.

Hello. My name is Brianna Rosales. I'm here today regarding the memorandum declaring three vacancies, which would initiate my removal from the animal advisory committee. I wanna start off first by making it clear that I am committed to serving on this committee, and I'm asking for the opportunity to continue. So back in September 2025, I proactively informed miss Cornelia that my schedule might not allow consistent in person attendance.

I asked for a virtual option since the beginning. That was actually our first correspondence. At that time, I was told that virtual attendance was not available. In November 2025, I notified her again that I would be starting a new position at one of our local emergency departments beginning 12/01/2025. And I let her know that I would be providing her my schedule once available.

At that point, I received my schedule. I was actually put on 3PM to 11PM. They hold their meetings at 5PM, so it wasn't gonna be possible. I, again, at that point requested a virtual option and was told then that it would be looked into, so that was positive. In March 2026, I had every intention of attending the meeting that was I think it was March 4, but I experienced a flat tire on that day, and I was unable to make it, and I think that would have made it three consecutive, absences at that point.

Later, I discovered that a Zoom link actually, today, I discovered that a Zoom link was sent to me March 24 at approximately two I think it was 02:45 p. M. The meeting was at five. I already had a flat tire at that point, so I hadn't checked my email. If I would have known there was a virtual option provided to me that day by some other form of notification, I absolutely would have attended regardless of that flat tire since it would have been easy to join virtually. At no point was I avoiding participation. I was actively communicating all the way from September until March, March 4, and I was asking for solutions so I could remain engaged. Since then, my new schedule has changed. I'm no longer working three p. M.

To eleven p. M, and I now have the ability to attend all meetings, both in person and if needed, virtually. So I have that flexibility now. I truly care about this work. I want to be here, and I'm asking that you consider my efforts to communicate, my willingness to adapt, and my continued commitment. That's all.

Thank you, Ms. Melissa Brown.

Good afternoon. Today, I'd like to discuss two items that the council has yet to discuss in this meeting. First is the parcels and trust program. I brought this up before when it was initially introduced to the council. My concern that we're actually not going to get a return on investment into this program.

Only a third of the properties on the list as far as the tax delinquency are qualified for a parcel interest or a land banking program. It will require us to hire another law firm and have them on retainer to continue to manage these programs as far as whether or not the properties are able to go up to auction. It's going to require us to pay for an auction either platform or an auctioneer to come in and do those auctions. If they don't sell at auction, it becomes the city's responsibility to maintain those properties in perpetuity until they are sold, putting more extra work on our staff members that are already stretched to their limitations. Even with that, when the city last took over three properties over in the West Side Of Killeen and we ended up selling them, we took a net loss, I would say, because we only sold them for about $12,000 to $14,000 apiece, but in that process, we waived about 8,000 to $9,000 apiece, and in one case a little bit more than that, and the delinquent fees for code enforcement and the fines that had accrued on those, and the city was still maintaining those properties in the interim.

So we put staff hours, we waived all of those fees from code enforcement, and we didn't really get that much money in the long term. We had to put out two different RFPs for it because the first time the buyer withdrew their bid on two of the three properties. I don't see where this is going to be any more beneficial to us. Now let's talk really quickly about the Millen overlay program. Swanner Loop, well, yes, that road does need some work and it could benefit from mill and overlay.

Swanner Loop is primarily used just by the business park. You all just gave KADC where you are going to vote to give KADC an extra $215,000 Part of what they are supposed to do with their money is to improve public infrastructure that is intended to bring in economic development. Since that is primarily a road used by them, then they should be paying the money to do the roadwork in front of that property. And then Turkey Trot is a road that has no curb and gutter. If you go down Onion Road right now, you'll see that the pavement that's been put out there continues to get pushed outward and continues to have ruts in it because there are no curb and gutters to hold that in.

Turkey Trot is going to be the same way. We're going to be continuously repairing the pavement that we put down and it's going to cost us more money in the long run. So until we are at a point where we can fix and put curbs and gutters in there, I think that we're wasting our money to put pavement down on turkey trot. Thank you.

Thank you, ma'am. Michael Furnino.

Mr. Mayor, I appreciate that earlier, but as far as any recognition as a veteran, the only thing I want is for city management to recognize that as a disabled veteran, I'm not the source of the city's economic woes, which is one of items the I was going to talk about is KEDC. I'm not in favor of an independent department within the government. The government does not know how to do business. Ask any failed communist state, Cuba, Venezuela, any former Soviet state or satellite country.

With the exception of Cuba, I've seen the aftermath of what that is. May I suggest and resurrect the idea to first recognize that the KEDC is a failed bloated entity that has just taken it for granted that year over year, we're just going to throw tremendous sums of money at them and we get pie in the sky promises, but in the end, we've got nothing. Perhaps if we were to severely reduce their budget and just I'm not advocating one way or the other, but just as a suggestion, perhaps the idea was brought up previously to give half of the KADC budget to an entity like Mr. Russell's IBCC, let them compete. That's business.

I mean, historically, when you have politicians and bureaucrats, that's just using the terms to delineate here, when you have politicians and bureaucrats trying to conduct business with public money, never ever really works out because it's not a zero it's not a profitloss game. So I'm just saying that business is all about competition, and the KEDC has been operating without competition for quite some time, perhaps with established heavy oversight, given the left and right limits, say, here's the scope, we expect you to produce this or that, some independent stuff, but here are some areas of focus, but let them compete. Then you're going to see who's actually business minded and knows how to do business rather than give the taxpayers the business. With regard to the Animal Control Committee, without going too far down a rabbit hole with this one, it has come to light over the last couple of days that Animal ServicesAnimal Control has had quite its share of problems dating back to the previous assistant city manager. I would say that while we're trying to figure out what's going on with the Animal Services Committee, that the council and the staff really the new iteration of the council as of next week, focus on fixing what's broken, Go back to formula, figure out where things went off the rail.

I mean, I've had some recent interaction with animal control people. And the personnel that I've dealt with have been courteous, professional, everything that one would expect. However, there's something wrong with the way it's being administered. So I think you should put that on your agenda list to look into.

All right. And that was the last public comment. Counsel, any customer has any I have a few things that questions that came up. I I will another question came up about the website. I know at the k last KADC meeting, we were briefed on an update, and I haven't been to the site to see if the site has been cleared. If another council member can make note of that or mister Kagle, we I know we were briefed on the update to the website. Okay. Yeah. For the rebranding. Thank you, council member Gonzalez.

As far as we're gonna pull the annual advisory committee appointments from the consent agenda, there's no objection to that, council with your assistance, we'll review what was brought up by miss Gonzales. Let's see. I didn't really have more statements as opposed to questions. If I missed anything, counsel, do you have anything else? Miss Gonzales?

I did. So one of the constituents asked a question about the roadway from Swaner being paid for by EC. But Mr. Kegel, or can you correct me if I'm wrong, that TERS is the one that pays for the infrastructure or would be the one that would pay for something like that?

Ma'am. Neither TERS nor KEDC is responsible for maintaining public infrastructure.

Would be

sort of like asking the school district to maintain the public roads in front of their school or it it it's a road that the public uses, it's business, commercial, no real need for residential there, but school districts on on one side, lots of commercial applications there. It's not a KEDC road. Even if they had if they build the roads, they dedicate them to the city just like a developer would on a residential subdivision or a commercial subdivision. That is the cities to maintain.

And thank you for that clarification.

And do

you think it would be too much to ask? Because I know about three years ago, we didn't update for the community on how EDC works and its function and its design, that we bring it back maybe for a refresh just because there seems to be a lot of miscommunication there as far how that actually works. Okay. Thank you, sir.

Alright. I know Anil was brought up about the after COVID, the city attorney please correct me if I'm incorrect. After COVID, the city attorney I mean, the attorney general's guidance for quorums is that even when a council member attends, they're not counted as part of a quorum. So although council members can attend even when there's a way for committee members to attend, as it stands right now, you're not counted in the quorum. So, essentially, I don't know if that's considered a absence or just not a not counted in the quorum.

It's not considered an absence, but you don't count to be counted toward the quorum, you have to be physically present. If you're if you have a physical quorum present and then someone's on Zoom, they're they're they're counted present. But if you did not have a quorum in person, you wouldn't be able to have the meeting.

Alright. That's thank you. Is there any other council members make statement of facts? I make sure I hope I got everything. If I didn't, please forgive me. Okay. Council, I'm not gonna read r s twenty six zero six eight till we get consider your motion for the consent agenda. No need to mention that. MN consent agenda. MN 26 dash zero one four consider minutes of regular city council meeting of 04/07/2026.

IRS 26 Dash zero six six consider a memorandum resolution authorizing the purchase of technology and equipment for the Rosa Hereford Community Center from GTS Technology Solutions in the amount of $235,265 IRS 20 six-sixty seven consider a memorandum resolution approving the purchase and installment of equipment for the outdoor warning siren capital improvement project from Federal Signal in the amount of $250,486.3 Moving on to item seven, RS 20 six-sixty nine consider a memorandum resolution expiring the conditional use permits for four properties in accordance with Killeen Code of Ordinance Section 30 one-four 56 subsection E1A. IRS 20 consider a memorandum resolution amending the fiscal year twenty twenty six agreement with the Killeen Economic Development Corporation to provide economic development services in the amount of $215,000 RS 20 six-seventy one consider a memorandum resolution granting an electric utility easement to Bartlett Electric Cooperative, Inc. To provide power to the Highway 195 ground storage tank. RS26-seventy two consider a memorandum resolution awarding bid 26Dash24, pavement marking services to DIJ Construction Incorporated in the amount of $473,664. RS26Dash073, consider a memorandum resolution authorizing the City Of Killeen officials to apply for, accept, decline, modify, or cancel the grant application for the Molded Vehicle Crime Prevention Authority grant program to continue a program targeting vehicle and catalytic converter theft.

And RS204 consider a memorandum resolution authorizing an agreement with Target Solutions, TIPS contract 2,310,402 for damage repair at Stonetree Golf Course Clubhouse in the amount of $137,676. Counsel, what is your pleasure? Mayor Pro Tem Alvarez.

Mayor, I move to approve the consent agenda as you just read it.

Alright. Mayor Pro Tem, move to approve the consent agenda as read. Is there a second? Council member Solomon. Seconded. It's been moved by Mayor Potomavarriz, seconded by Council Member Solomon.

And, Mayor,

if I can confirm, that was with the removal of 68? Yes. I just wanted to confirm just for clarity. Thank you.

It's been moved and properly seconded. Is there any discussion? On the motion on the motion, council member Sullivan. Oh, no. Okay. All in favor to note yes. All opposed, no. Motion carried. Thank you, counsel. Alright.

We're gonna proceed now to R s 26Dash068. Miss Wilson, can you come back for counsel, you've heard the statement made by you heard my my nominations. We had to fill two citizen and one animal rehab as presented by staff, then you had one of the members that was considered for removal. And so, do you have any questions on how best to proceed with this? Miss Rosales has stated that she had tried to reach out and that she's now conserved.

I'm okay with, removing one of those if that's what council wanna do, going forward. Council member Kendrick.

I'm actually okay with what you just said to after listening to the constituent because we want people on these boards that wanna be on the boards, And she sounded very dedicated to being on the board, so I I think we should move forward in the way that you just was talking about.

Okay. Councilman Solomon, thank you.

Thank you, mister mayor. I I agree, given that the constituent has made her way down here to explain herself. There's very few that do that. I believe that it would be the right thing to do is to consider her.

Okay.

So I'll make a motion that we would

We have one more person that wanted to speak. Oh, I'm sorry.

So thank you. Won't belabor that point, and I do agree with everything that you all said, but I just had a quick question just for future process. What is the notification process to the committee members in this situation, and then with regards to Zoom and Quorum, how are they notified if they're at risk of being removed?

Yes, ma'am. So we regularly send meeting announcements anytime there's a meeting. With Animal Advisory in particular, we really, really struggle to get a quorum. Within the last year, this board meets quarterly. We've been able to meet one time.

That's caused a lot of frustration for existing board members that do attend because they come all the way out, they dedicate their time, and then we have to send them home without having a meeting. Our care is frustrated, we have another citizen member that's frustrated, and so I'm worried about losing some members that we already have that continue to show up when we have to keep canceling due to lack of a quorum. So even though we could allow Zoom for as an option for a non chair, if it's not gonna count towards a quorum, we're gonna be in the same boat that we're in today. We did have some good applications that came through for people that wanna be there. I'd love to be able to offer a Zoom option if we repeatedly got a quorum in person, so that additional people could join via Zoom, but that's not the current situation that we're in.

Okay. And I do feel the due diligence is on the citizen to inquire about their schedule to see if it's going to work for them, but when there's a situation of a change or whatever to the schedule, did we move the meeting times, or did I misunderstand that? Or was Yes it a request to meet

ma'am. That's one of the things that we did to try and help find a solution, as we used to meet at noon, which isn't obviously going work for everybody. So we polled the group multiple times, the existing board members, to see if there would be a time that would be better for them. We heard from the folks that regularly attend. We did not hear from anybody else. So just to try something different, because we realized noon would be challenging during the week for a lot of people, we tried pushing it to five. We had the same quorum issues. And so that prevented us from meeting multiple times.

Okay. Thank you.

Of course.

If I may, Ms. Rosales, can you come forward? Again, is not a hearing. You've heard the council and I and it's intended for the approve or disapprove my nomination, and you stated that you can now attend. Mhmm. Can you make that commitment on the record?

Yeah. Absolutely.

Alright. Thank you. Within counsel, then I adjust my nomination to miss Wilbanks, mister Scottie Can you pull up so I can get the names right?

Hilder.

Hilder. Scott, Scottie thank Hilder and the rest remains the and then we will not declare miss Rosales to seat vacant. And I need a motion. Council member Solomon. Thank you,

mister mayor. I'll make that motion accordingly.

Alright. Moved by council member Solomon. Council member Gonzales.

I second.

Alright. Any discussion? All in favor? Aye. Yes. All opposed? No. Alright. Motion carried. Thank you. Alright. We will now proceed to discussion items. Again, council members, you have three times to speak, times each. Three minutes to speak, three times each. I just gave you nine times to speak. Goodness. No. DS twenty six-thirty five, fiscal 2026 ADA remediation. Ms. McNair.

Good afternoon.

To move forward with compliance with federal and state standards, staff proposes to remediate the following projects, city owned polling locations, including city hall, Lions Club, Park Senior Center, utilities collections, and rodeo grounds. In the state of Texas, every municipality that engages in a project of $50,000 or more must comply with the elimination of architectural barriers. The city council chamber remodel from 2018 is still outstanding project in the TDLR Texas architectural barrier system. This means that until the project is closed, the city is subject to daily fines. These issues are mirrored in the ADA self evaluation reports in 2019 and also 2022.

The 2018 remodel was designed correctly and as requested. The dais was originally designed and the registered accessibility special specialist, RAS, approved it to seat seven persons. Changes to the dais designed during construction altered the usable space affecting door clearances and the dais access ramps. The city expanded the dais to be able to seat eight persons. This change was not reviewed or approved by the RAS.

Current seating of nine further exacerbates the compliance and safety issues. And with that, staff does recommend, and that is by way of our ADA coordinator, that the city manager does move back to the staff box as originally designed and intended, and that is when a full council is in place. Our city hall remediation includes closing out the TDLR project. Parking lot and entrance will be remediated 1st Floor restrooms, 1st Floor hallway and council chamber. Phase two will include 2nd Floor hallway, council chamber, rear vestibule and restroom, other items and areas as required by future projects.

Our senior center is to include parking entrances and also restrooms and accessibility routes. Rodeo grounds, we have over 13,000 visitors at our rodeo last year, and we have a rodeo coming up next weekend. Little plug there. And we have 11 bookings currently scheduled for this fall. Additionally, a rise in visitation is expected this year with the Women's Professional Rodeo Award that the rodeo received just last year for medium rodeo of the year, and also there's a new honor of being named the only qualifying WPRE rodeo in the state for the Cheyenne Frontier Days.

So with the rodeo grounds, we plan to and we've already done it, added more accessible parking. We are working on accessible routes as we speak. We will be updating the west restrooms and also an investigation of accessible seating options outside of what we have as far as the gosh, I can't even think of the word but yes, the box. Thank you. So next steps, city staff is working cross departmentally to address minor alterations while plans are being made to remediate larger issues.

A preliminary estimate of 136,000 has been obtained to address improvements to parking, accessible pathways and entrances for both city hall and the senior center. Based on the estimate, an RFP will be issued in the coming weeks. Additional project costs totaling $102,000 for both facilities will remediate remaining items in publicly accessed spaces, which is a huge win and significant progress for the city on those two facilities. So here are estimated costs and it's broken down by the facility, and then you also have the percentage, a total of $434,000 and we do have that funding available in our FY twenty six CIP, the exact amount, and we do have a contingency built in. We know that currently costs for materials are rising at this time, so we do have a nice cushion built in so we can get all these projects done.

To conclude, ADA compliance is an ongoing process. Once identified, items are remediated or resolved based on available funding. After the RFP process, staff will return to City Council. We initially thought July we may push that back a little bit, but we will be back regarding the remediation work for City Hall and the senior center for the accessible parking and entry.

Thank you, ma'am. Counsel and everyone, I wanted to make sure that this was brought up because when the city manager moves and it wasn't because there was a new mayor or because I'm sure a couple of Facebook sites will say that this will comment on that change. So, that you understand, want to make sure that we are ADA compliant and within the TDLR or the state standards for accessibility and because it is a little crowded up here and there's nothing wrong with Mr. Kegel. He bathes, so it's not uncomfortable because of that.

But also with that, do you know and I'm glad maybe counsel can do a motion of direction, but I think the counsel does need to know where we stand on the ADA, status for the ADA lawsuit we were sued by DOJ.

So, I will it wasn't a lawsuit, and I see face, And she can answer it was a settlement agreement, and it has since Right. It has been terminated. Yes. Of course. That's correct.

Okay. Alright. Miss Cagle?

If you don't mind, it's probably a never ending process. We will never catch up, but we have to attempt every year.

Okay. Maybe we get the council will probably get an update as to where we are. I know it's a moving project.

So, next week we are actually having public meetings regarding our transition plan. Yep. May 12, and Savannah Brady, our ADA coordinator, is here, but our communications department has been putting out information about the public meetings for our ADA transition plan. We'll get public input on that, and we will be back to counsel with it as first a discussion item to get counsel's feedback, and they will come back later after that, I believe it's in July, for adoption of that. So that's where we are right now, is developing a transition plan that we put into place, and depending on the funding we get every year, we should be able to knock things off that list progressively each year for the foreseeable future.

Don't even want to say the next ten or twenty years, but

My we'll be working on statement was a segue for your plug for

people to

attend those meetings.

Yes.

And thank you. Any other questions for Ms. McNair? All right.

Thank you.

Thank you. DS26-thirty six, discuss partials in trust program. Ms. Messer, if you could also address any of the statements made regarding if you remember them.

Sure.

Thank you.

Okay.

Mayor and council, this is a presentation regarding the parcels and trust program. On February 3, council approved a motion and direction directing staff to establish a parcels and trust program to foreclose on abandoned properties in accordance with the local government code and make them available for sale to a developer for the purpose of creating low to moderate income housing. Staff estimates that there are currently approximately 114 properties in Killeen that have outstanding liens and are tax delinquent. This is a map of those properties as you can see many of them are located in the North Clean revitalization area. In accordance with the Texas tax code, a municipality may foreclose on a health and safety lien if the property is less than one acre, has been abandoned for at least a year, and has been tax delinquent for at least three years.

Of the 114 properties, approximately 35 meet this criteria, which means they are eligible for foreclosure proceedings. In addition to the 35 that meet the criteria for foreclosure, staff has identified 46 that are lien burdened, vacant, and tax exempt. So the next step towards making additional additional properties eligible for foreclosure will be to get these abandoned properties abandoned and tax exempt properties back on the tax rolls by filing protests with the Bell County Appraisal District. City staff has taken steps to reclassify an existing position. We had a lien collection specialist position, which has been reclassified to a revitalization coordinator.

Implementation of the new parcels and trust program will be a primary responsibility of this position. Position is currently unfilled. It says here it was advert it's currently advertised. Position is closed. We're scheduling interviews next week.

So once the position is filled, staff will begin implementation of the program. The first step towards implementation will be to establish an agreement with KISD, Bell County, and CTC to transfer property that does not sell at a tax sale to the city to hold and trust. The city will also need to part to partner with a law firm that specializes in tax foreclosures and initiate foreclosure proceedings on eligible properties. I will say that we already have a contractual relationship with MBBA, so that's already in place. It's just a question of amending that contract.

The revitalization coordinator will be actively involved in all tax sales for properties in clean. And if a foreclosed property does not sell at the tax sale, the city would take ownership of the property and maintain it until such time as as it is conveyed to a new owner. The intent there is not to own it, maintain it forever. It's to convey it to a new owner. The revitalization coordinator will also be responsible for identifying abandoned tax exempt properties, filing protests with the appraisal district and returning them to the tax rolls.

Once some or all of the properties have been foreclosed, the city will put out an RFP for development of the properties for purposes of creating low to moderate income housing, and the city will then partner with the developer to redevelop the abandoned properties, create housing, and put them back on the tax roll. Happy to answer any questions you have.

One of the items that came up was return on investment. Was that is that an is that an issue for these? I know they're we weren't we aren't collecting money if they're tax exempt already.

Correct. Correct. So the overarching goal, as I said a couple of times, is ultimately to put these back on the tax rolls, to make these these properties fiscally productive and and contribute to the city's tax base by using an existing by reclassifying an existing position. I don't know that the level of investment is significant necessarily, and mean, there's a workload, of course, associated with taking on this work. But if these properties are back on the tax rolls as a result, then I think that it plays very well into the city's overall efforts towards revitalization, which is a big part of what we're trying to

do.

Mister Alvarez?

Thank you, mayor, and thank you, miss Measure, for the for the presentation. And we've talked about this several times, and as someone who's grown up in, here on 18th Street in Downtown Killeen, this is something that I believe is, personally, is is long overdue. You know, a lot of these properties, even when I worked for the city doing code enforcement in these areas, there's properties that the city has been maintaining unofficially since the eighties, as far as I could tell, with zero return on investment. And so we're having to mow them, we're having to clean up the trash, we're having to take care of them with no end in sight. So I think this at least allows us to have the ability to control that narrative and focus, and have end in sight for these properties and this part of our community that feels, neglected.

You know, a lot of the homeowners who live there, I know when I grew up there, it kind of felt like you were the stepchild of Killeen and you were kind of forgotten about. So I think that this part of our community needs the city's help, I think that this will benefit not only by providing that end in sight and providing a final solution to the taxpayers instead of continuing to unofficially maintain these properties for the next fifty years is to to put it into the hands of somebody who's gonna do something with it and create some affordable housing options for for our community. And also, like you said, put it back on the the tax rolls and relieve the taxpayers from that burden of having to unofficially maintain all these properties. So, I applaud you all for the work, and I know it's not an easy task. You know, there's so many different moving parts, to this, but I think ultimately it will benefit, the taxpayers and the community at large.

So thank you again.

Any other questions on this measure or statements On discussion. This is the mayor pro temps it all. Thank you. Miss Mister.

Thank you.

Next item is ds 26 that zero, three, seven, discussion regarding pavement overlays for 2026 Mister Zakers.

Good afternoon, mayor and fellow council members. So this discussion is about the work that we're going to be doing this summer for overlaying the roadways throughout the city. So city right now, the city clean maintains approximately 566.24 centerline miles roadways. That's two lane three lane. That's how many roads.

How long we how many we have On 09/14/2021, that city council passed an ordinance to increase the street maintenance fee to $10. That $10, those fees are split up to $4,300,000 annually for the pavement maintenance that is used by the contracts like this for the overlay, but also through our public works. We have $4,000,000 annually for putting into a bank for street reconstruction, those for those roads that have gone dilapidated so far to the point where it's not economically feasible to do maintenance, where we have to actually do the replacements and rebuilds. That's your Watercrest, your Bunny Trail, your Kilmer stagecoach. I mean, all those roads that are just it doesn't make sense to continually put money towards.

We've got to rebuild them. And then $1,600,000 is annually to repay the $24,000,000 bond that was for the street reconstruction back in 2021, 'twenty two, and that was for Bunny Trail, Gilmer, Watercrest, Stagecoach and Willow Springs. The pavement maintenance is performed both, like I said, outside contractors, but also our public works staff. So, the potholes, the small areas of paving, cracked ceiling, that's typically done through our public works department. But when we get to these bigger projects where we need a contractor, this is where we use that funding as well.

In regard to Street maintenance. There's various ways we can maintain a road and repairs. Those that crack ceiling. That's the little spider webs you see on the road. There's patching. That's where we cut out a section replace it with asphalt. Typically potholes, you know, having to fill the potholes or patch those sort of areas. There's pavement markings, you know, that's included. So when we have to replace that striping, replace those cross work striping, the lane striping, that's part of this slurry seal. That's done through a contract.

Well, actually, I always said that some of the striping is done by staff, but also contract. But slurry seal, that's kind of that real thin sand black paint you go over a roadway. That's typically the first thing you would do after crack sealing, and that's when you have an older asphalt that's kind of getting dilapidated, the sun, the UV has broken it down, and you only want to fix the very top surface course and kind of seal it up so you don't let water go inside. That's that one. Micropaving is your next kind of level and that's where you get a little thicker part of an asphalt.

That's where you're using like a three eighths of gravel type of aggregate. So, it's a thicker layer and it's a polymer type asphalt. So, it's a thicker, more thin layer of an asphalt. And then, of course, mill and overlay is where you strip out one or two inches of asphalt, cut it down and replace it with brand new asphalt or it could go thicker depending on whatever the road is, whatever the circumstance. And obviously, goes up as you go down the list.

Cracked ceilings are cheapest, and as you start going down, prices start to increase. And when we try to determine these locations, we use what we consider a pavement condition index. It's a rating from one to 100. It helps tell us what that condition of that roadway is based on cracks. It's based on writing any of those surface deflections and surface faults we have on asphalt.

We look at that and we actually have a company comes out uses lasers and gives us that number. And that number, we can go to the next we'll go to another curve, we can explain that a little bit more. But on 10/24/2023, you know, that I was talking about. We had a professional service with a company called TransMap and they surveyed and they drove every roadway, they used lasers, they scanned, found every crack and then through software, through a certain approved program through AASHTO and a calculation, that's where they determine those PCI values. And then when we look at one to 100, our overall goal that we've been wanting to set ourselves is to maintain an average PCI for all the roads, average roads in the city to be 77.

Currently, our averages, our arterials are right around that the main roads are around 77, but our residential streets are starting to drop. They're right now around a 72. And then this is kind of this example, this curve kind of shows how asphalt ages. You know, you're at the beginning of part of the curve here, that's where it's brand new. Your PCI level is in that green, it's 100, it's brand new.

But then as the years go by, it starts following that curve, slow at first, but then as you get kind of towards that ten year or well, ten, twenty year, depending on this curve actually represents a twenty year design life, which is really what our new standards are. Our last standards, you can just double you actually half those numbers. We used to have a ten year design life. So it aged a lot quicker. It got bound to the bottom of the curve a lot quicker than our roads as we're designing and building now.

But as you see, it's flat at the top. And while you're at the top, you're using those little small, those cracked ceilings, those cheaper maintenance. But then as you start getting to this part, the condition, the numbers start dropping, you're starting to have to go to thicker, more expensive type of maintenance. In this area, in the seventy, seventy five, you're doing that thin overlay, thick overlays, that's your mill and overlays when you start getting to about here. And really in this area, between right here, to eighteen years, you have a severe drop in what kind of what the condition of your road is.

So, you get down past about here, you're at a point where you can't bring it up, you can't do enough to do maintenance to keep the road economically feasible. You're spending more money under that road to do maintenance to keep it active and not have that condition, then you're at that point where you just have to kind of just put it on a list, remove it and replace it and rebuild the brand new road. These little curves up here kind of show what the results are when you do a maintenance. So, you're coming down here and you do a micro seal, you're popping that curve back on here, you're resetting the curve. So now the curve is going to start dropping a little bit more, a little farther, a little farther down the timeframe.

And ideally, you want to just kind of let it drop, do more maintenance and kind of repeat it that you're extending the life of that road in a more economical, cheaper way than letting it drop to the bottom and then spending a lot more. You know, instead of hundreds of thousand dollars a mill in overlays, you're spending millions of dollars to replace it. Let's see, how do you get there we go. Anyway, TransMap, when they did their analysis in '24, they've actually done it three times now. So they've actually allowed us to get three points of a curve.

So we're getting a little more accurate on how we can predict how these roads are going to age. So in 2013, you can see we were really good. We were 84 on a piece these numbers are PCI values. So we were upper higher up on the curve. And then in 2019, it started dropping. We got down to that 75%. 83% are in and then in 2025, we and right after Yuri, we started putting in a lot more overlays of those arterials. So in 2021, 2022, 2023, we started doing the WS Young, Zechmeer and that actually brought that PCI level from a 75 back up to an 83. So we're doing what we want to do, at least on the arterials. Collectors, we brought it up.

They're still not quite to that 77%. And then residentials, we haven't quite hit yet until last year when we actually did a few streets. But you can see how those numbers dropped. And then when it comes to that, we start finding with those numbers, what does it take and how much does the city really need to spend to bring those numbers back up to that 77. You know, We have three scenarios what TransMap actually did based on what we wanted to do.

So, if we did nothing, didn't spend anything, and in their analysis, the arterials at 2029 would drop from that 76 down to a 68 the collectors down to 59 and then residential 60. And if you look back at that curve, you're starting to get that steep part. So doing nothing in 2029, our roads are really going to be start dropping on their quality. You're going to have a lot more failures, a lot more rough roads, a lot more parts that are going to be falling apart and a lot more expensive to try to fix them. Funding scenario number one was trying to keep the materials down to a 73, keep their materials at 63 and residential to a 63.

That is a $4,000,000 budget, which is what we have now. So what we spend annually for $4,000,000, we're kind of right now in this number So obviously our 77 goal is going to be pretty much unachievable by 2029. This doesn't take into account some of the some of the roads that may be fluctuate. And this is again, just based on the analysis on our curves. What we do every three years, we reanalyze to see kind of where we are.

Some of those roads may not age like the others. There's different circumstances based on where it is in the city, what are the soils. Every road ages slightly different. But when we look at it, that's kind of what we're anticipating if we just continue with what we're spending, on these roadways. Funding scenario two is our goals.

Keeping those arterials at an 85, a 77 on collector, a 76 on residential, and that we would have to be spending on average $9,380,000 a year for maintenance. And this kind of example shows, with the roads the way they are, the way they were built, we were building roads that were only living with a ten year design. So that was one of the main reasons we wanted to change our design to be a twenty year life. So all the new roads that are getting built, all the new residential roads, all the ones that we're replacing, we're making them to where they last longer before we have to do anything. So we can help another way of affecting the curve and how much money we have to spend if we can get the averages of all the roads with longer roads that are people take longer to have more maintenance.

We can help effect and some of those averages. So it's one of the approaches we've ever done. But also, we're having to look at other ways to maintain what can we do and play around to try to keep something between one and two with the budgets we have. But again, if as we start finding those curves, we'll know in a few years if it's actually working or is this something that we have to start looking at more funding. Okay. So this map actually is showing a little better. We darkened it. You see a little bit of if you looked at and printed it out, all the blue lines and then there's red lines in there. So all the roads that need some sort of maintenance. In the city.

And these are the type of roads that are this isn't the potholes, this isn't the crack ceiling. This is the roads that are all these things that will be needed, a micro seal, a slurry seal, a micro seal or some sort of a melon overlay. So as you can see, there's a lot of roads, a lot of them in the South End. Reason being, a lot of those roads were built ten, fifteen years ago. So you're at that point where you're at you need to do something with these things.

A lot of these old subdivision, the newer ones, these roads were aging based on what they were designed to do. We're at that time frame now, so now we have to start looking at it. And then as we go into this year, those are the roads that we're proposing. So we looked at those PCIs, we looked at those roads needed something to do. We tried attacking the lower ones that needed more of the mill and overlays this year.

We hit some of the major roads like Jasper, Bunny Trail. We finished up the main project, but now we want to finish the whole road. So south of that from Canadian Loop, that all that needed was a mill and overlay. So that's this project right here for District 4. And up here, we wanted to attack more of these subdivision type areas.

The reason we group them together, it's cheaper to get a contractor out to mobilize once instead of spreading them out all over the city. So when we look at these, we do group them into one neighborhood and we try to do all these mill and overlays in one spot. So, these are kind of the areas, you know, least graphically in the map, which ones we're looking at. The red ones are the mill and overlays. When we say backup, these are the ones in yellow.

If we get to the point where we do all these roads and we have extra money, we're going to keep milling we're going to keep milling and overlaying roads until we run out of money, and that's the goal. So the next few slides are the list per district of the ones that we plan on mill and overlaying this year and then also the backup. So if we have an opportunity to do more and prices came in good, you know, we're not using much. That's just we're going to try spending everything until we run out. So in District 1.

These are kind of the the streets we're looking at. East Jasper Drive, Lamplat Drive, Spicewood Drive, Simmerin, Carousel, Creekwood, Coach, that's one big area that's a subdivision, but these are also mostly residentials with obviously exception of Jasper Drive. And Chestnut And Silver Drive. District 2, our main road is the W. S.

Young from Elms Road to Stan Schluter, that's our arterial, but then we're going to go into the residential this year to Haines Drive, Patriotic Street, Valley Forge, Yorktown, Saratoga, Liberty Bell, Greenlee Drive, Edgewood Edgewood, Timber Oak Oops, sorry. Oh, no. I got ahead of myself. Timber Oak, Honeysuckle, Forest Hill and Green Valley Drive, again, clustering all those residentials that tie into each other. District 3, we're looking at West Jasper Drive, so continuing Jasper Drive past the boundary of the two council districts.

And then get in the residentials of Quail Circle, Corona Drive, Bermuda Drive, Highland, Bobby Lee Drive, Leanne Drive, West Lane, Leisha Drive, Mona Drive, Lee Leader Drive, Stage Brush, stay Sage Brush, Rostan, and Big Bend with Leisha actually, they're all residential. There's a little air on the clasp, but those are all residential streets. District 4, well, we're tackling Bunny Trail because it's a big, expensive, wide road. So the cost of that, trying we were trying to pay, you know, spend the right amount of money per each district. But obviously that's a big expensive one is Bunny Trail, to finish that thing out.

So that's our main arterial that we're doing for that road that district. And then we have these backup secondaries. That's where we're looking at Swanner Loop. So we're not planning to pave Swaner Loop this year. That's a backup if we have extra. But again, we also have North 60th, Dugger, Fox Creek, Little Rock, Turkey Trot as a possibility, but it's not on the list to do this year. Cody Poe, Hedgefield. Cody Poe probably won't be done because we have Watercrest under construction and that is a very expensive one. Now next year, these are the ones that come to the top of the list. So these will probably be the ones that will be proposed next year.

In regard to Turkey Trot, there was a public comment about comparing that to Onion Road. They are old county roads. It is no curb and gutter. There is a slight difference between the two. Onion Road had a lot deeper ditches and that plays into how you should repair a road.

I think Onion Road was just mill and overlaid, very treated the surface place, but with that one with the open ditches, you probably wanted to do a little bit deeper type of resection type of repair. We kind of found out when you look at it now, there is aging a lot quicker. So it was farther on that curve, so it's dropping more. In the long term, I think Turkey or Onion Road will probably be one of those roads. We'll want to actually go right to reconstruction, bringing up the standards, put the curb and gutter, but that'll be obviously a lot more expensive capital project that the city will have to propose in the future.

And then, obviously, Swaner Loop, there was a discussion, but again, that'll be on next year's list. And with that, any questions?

Thank you, sir. Don't see any questions yet. You asked the turkey trial and I appreciate that one. Mister Kendrick.

Yes. When they go into I think I discussed this with you before. When they go into all of these roles, the time frame that they're gonna let the citizens know that they need to remove those vehicles and can you pretty much tell the citizens what's gonna happen if those vehicles are on the road when it's time for that road to be overlay.

So our contractor will be working notified the public either with door tags. Put him on their mailbox, putting their doors. Also putting some signs on each Street. He's typically week week or two before they get out there, notifying the public to move their cars. If the gets to the point where those cars are still there when the contractor brings in the milling machine and starts bringing the with the asphalt, we will have to tell them. But we are planning one to two weeks ahead of time to notify everybody door to door that we cannot have those cars parked between whatever days that will have on those signs.

And the other thing I know we purchased the machine to do a lot of the potholes. Mhmm. That saved us a lot of money because there's more that we can do by purchasing that machine to to do that work. We can repair minor potholes and things like that. And I believe the company that's going to do the overlay on Bunny Trail, they will be fixing those actual holes prior to the overlay. Okay. Am I correct?

Two things, it sounds like. So, yes, our public works crews do pothole repairs. They also have a small paving machine to do small areas. With Bunny Trail, if our contractor goes out there and they mill and they remove that asphalt and they start finding soft spots or isolated little spots, they will perform individual repairs for those areas. So they'll beef up the base or add a little bit more asphalt or thicken and mill it down a little bit more in order to address those isolated spots. So that is part of the overlay as well.

All right. Thank you. I have no further questions.

Thank you. Council Member Sullivan.

Thank you, Mr. Mayor. Thank you for the presentation, sir. In District 2, you in reference to overlays, I wanna understand it. One of the streets, like Zephyr Road, is that in play for some type of repair overlay?

Zephyr is actually not in a mill in overlay. That is one of the capital projects where we're actually looking at total reconstruction. That was, I believe, we were put in this year's budget to do the design. We don't have enough to reconstruct it. It's a very long road. But right now we're in negotiations with our consultant to come up to council with a good design contract where we will design the whole project. And then when the pot of money for the street fees start piling, you know, filling up to where we can redo these roads and we get to that time was for then we will start reconstructing it. It will probably be done in phases. But and that that's where that is. We still have the second phases phase, a stagecoach to go, which we will be bidding this summer.

And then after that, we will then go to Little Springs. And then after that is effort, least for construction wise. And then after that, then from there, we'll probably look at what other roads are there. Onion could be a possibility as well.

And as we do these roads, we are in reference to communicating with the citizens. We are like know you're doing advertising, putting on you said putting on their doors. We're putting in probably the water bill. We're announcing how are we doing it in terms of

Typically, we go door to door because it's a lot quicker than having to coordinate it with our utility bills. Those inserts are planned out and typically they're months ahead of time we're laying out. This is a lot more faster type of pace. So our contractors doing more door to door and meeting the public face to face.

And citizens can go on the website to see the Yes. Entire list

We're going to have this on the website, and we'll work with communications as well, so we can get that out there.

Okay. Thank you.

Thanks. Ms. Gonzales?

Thank you. So, with the increase that we are projecting, you know, there's not been a talk about increase in the actual fund. Are we observing or keeping our eye open on, you know, state and federal grant opportunities that would present themselves over the years to help us as our need grows, and the expense also grows along with it for funding We these road

obviously look for grants. Unfortunately, grants do not affect maintenance. They affect, now when we get to the reconstruction, we're doing a total rebuild, Those a little bit available for grant opportunities. But, you know, we've we've got a long list of projects we're doing right now. Every year we're going to go for grants. I mean, that's it would make sense to know. We're actually say we're open for any free money. We can get anything to help us out. We can. But right now we're working on Ranciere, we're working on Chaparral. We've got a few other opportunities. We're looking at BNSF, trying to get some railroad grants. We're always open, keeping our eyes open for whatever's

Thank you for clearing that up, maintenance is not included.

Yeah, maintenance, general maintenance doesn't, but when you get to that reconstruction, that is a new project that's building a new road, those are eligible.

Thank you.

Thanks, Mr. Zegers. I know we voted to lower the base of the bed of the roads. Will that eventually affect some of the residential? I know like stagecoach, we took it two inches lower.

Stagecoach, made a significant change. We went from what was out there from a two inches of asphalt to either eight inches or 10 inches of rock, depending on where it was in that area. We now have two inches of a surface asphalt with four inches of base asphalt with another 12 to 18 inches of rock. So, we went from this to this.

Now, does that prolong our resident when we get to the point of our residential roads, I know you're going have to make that call that we've to replace this.

So, we updated our pavement design manual three years ago. We changed the methodology a little bit more to meet more like a tech stock, do a calculation. We're going to have a road that we want to make sure you're doing a calculation that it will last for twenty years before you have to do an overlay. So they're thicker. They're going to be you know, used to be one and a half inches of asphalt that everyone out. We have a minimum of two inch everywhere. And then if it residential, if you don't do the calculation, you're going to get three inches of asphalt. So we we put in indoor standard something that will last longer before we have to start dealing with bills and overlays. Again, trying to affect and pro and extend. You know, the need for addressing a Road.

Councilmember Sullivan brought up Zephyrh Road. I know that's a project. But we're going to make sure this overlay, this will be this year coming?

These are these are this year. This is the summer.

So they won't

won't be having issue with Zephyrh Road starting in Liberty Road? No, Zephyrh is not going to be We have to start a design. And then again, we have to then wait till the money is available to start constructing it. That's such a long road, there'll probably be multiple phases. So we'll do piece at a time as we get money, similar what we're doing with Stagecoach. Right. We didn't set it doing the whole thing at once, we did a MUF we had for money. You know, two years ago we had enough to get a contract. We got that limit to WS Young. Now we have enough in the pot of money to go from WS Young to 190, and that's why we're bidding that this summer.

And since we have a few future council members in here and a couple of current ones that are going to be here at the twelfth, We have been advocating for additional funds, this basics act, which I did sign a letter of support for, would actually open the door for some funding. But you guys are going to have to continue to fight and make sure Congress gives us that money, and that includes changing the grant requirements that Mr. Zagars talks about. One of those bills actually takes away some of those requirements to not just for new roads, but also repair because we advocated that it's not just repair stuff that cities maintain I mean, new roads. We've got to maintain the roads.

And so whoever's on K Tempo and whoever goes to NLC, please make sure your voice is allowed. And also, go down to Austin to make sure we get the funds that we need and write letters. And that's not just the council, that's also the residents because just us doing it doesn't mean as much. You write the people that you vote, you send to Congress and tell them, hey, we need this. So with that, there's nothing else on the council.

I appreciate your presentation, mister Ziegler and council, for your discussion and question. Thank you very much. See discuss the 05/12/2026 special meeting to canvas the general and special and consider ordinances approving the canvas results. Miss Calcote.

Good afternoon, mayor, council. There were two agendas that were sent out earlier today for this matter. One was the canvassing agenda for 04:00, and I believe council members Kendrick and Gonzales have agreed to conduct the canvassing. So we only need two members of council available for that. And then at 5PM, there will be another special meeting, for the ordinance canvassing the election results. Special recognitions and remarks, oaths of office, and certificates of election will be issued. The standards of conduct will be read and signed, and then an election of a mayor pro tem will be on the agenda as well. And I'm available to answer any questions.

Alright. Any questions, counsel? So, that all of you that are going to be swearing in, the time was moved so that you can get your family members here and everybody to watch. Again, congratulations to all those that won and continue to work those folks that are on council and glad we have more voters. Now we just gotta support this new count mayor and council to make sure we proceed. We're moving the city forward and doing the things that we're supposed to do to take care of it. Miss Calico, thank you for what you've done. If there's no question for miss Calico? None? Then we move on to d s

Thank you.

26039. Discuss executive search firm for a city manager appointment.

So as stated, we're here to discuss executive search firms for the future city manager appointment. Just a little bit of background on April 7, city manager Kent Cagle announced his retirement effective May 29. Also on April, seventh, the city council gave staff direction to prepare a list of executive search firms for consideration in the search for a city manager and to provide that list for discussion today, May 5. Staff solicited firm recommendations from cities across the state of Texas. Additionally, we did receive a few responses from firms that reached out to us after seeing the announcement of, the city manager's retirement, so those were taken in as well.

In total, we received 11, proposals from 11 different firms. That is inclusive of all of those on the list. You were provided either a notebook electronic file with all of the data on these firms, as well as what I refer to as kind of like a cheat sheet, which gives some pertinent information breakdown and makes it a little bit easier to compare firms, to each other versus some of these proposals which are in excess of 90 pages. So that being said, what we're here to do tonight is get direction from council regarding which, regarding which firms you would be interested in interviewing, and furthering the city manager's search.

Council. We already said we're going to help the next council. With this so it doesn't feel like they just starting. And I think the recommended numbers three. Or is it more? Counsel, you can decide that.

Yeah, you guys can decide.

But the next counsel shouldn't have this to start the process of narrowing it down, because the next step will be interviewing of the ones that you guys, and that will be the next counsel to take care of. Does anyone have any questions of Ms. McDaniel? Ms. McDaniel? Oh, Ms. Gonzalez, I'm sorry.

Thank you. So, in looking at the information, thank you for all this information that was provided, but doing a further deep dive council, the number one, the highest ranked leader amongst strategic search partners in Texas was the strategic government resources that had the broadest reach, and so my recommendation, based on their successes and the fact that they do come highly recommended across the entire state of Texas, but they have nationwide search results that have been very, very good, highest rated for municipal searches. I think that I would like to at least move strategic government resources as option one to interview, and then AFEON Public is my number two, and Clear Careers is my number three.

Okay. That's we're doing eventually, we'll do a motion of direction. So, we got so far Yes, sir. Strategic Government Resources.

The highest ranked in Texas. Yes,

Clear Careers and AFEON.

And and AFEON. Yes, sir.

Thank you. Any others the council want? Oh, we while you yes. Can you pull up? Yeah. So while missus missus council member Salvin?

Thank you. Yes. Clear career. And my recommendations would also be the GPS.

GPS, Government Professional Solutions. Yes. So, right now, we're at four. And I will say that as I reviewed these, mine was saying it was Aflon Public, government GPS, SGR, but also Mosaic was another. That councilman, see that.

That puts us at five as recommended. So but again, how you want to proceed is up to you. Any others? So we've named Aflon Career Clear Careers, Government Professional Solutions, Mosaic Public Partner, and Strategic Government Resources. And, full disclosure, I do not work for any of these, nor do I get paid by any or own stock in any of these, nor will I be working for any of these after the twelfth.

Anyone else? So we've lane five. So we can do a motion of direction. We can't make it's not for them to for staff to proceed with those five, or we can narrow it down. How do you wish to proceed?

Council member Kendrick.

I believe we should narrow it down to three by listening to few of the other council members. I'm pretty much I'm pretty much in agreeance with one that's councilman councilwoman Jessica just miss Gonzalez just gave. My bad. I'm sorry.

Hers were Aflon strategic government resources Okay. Is there a consensus? I heard it say that we want to make it four or three, so let's get that consensus straight now. We want make it five, four, or three. What is the council?

So, I would recommend four. I'm okay with obviously the selection I made. Thank you, Councilmember Kendrick. I would just add Councilmember Solomon's recommendation for GPS, and that leaves us with four. It's a balance even number. I think that's a good place to start.

Alright, Council Member

Solomon. I would agree with that.

Okay. Council Member Kendrick?

Well, I'm good with that.

Okay, it's going get a motion of direction. So, now, the recommended was Aethlon, Clear Careers, Government Professional Solutions, and Strategic Government Resources. Councilwoman Gonzalez.

I make a motion to bring forward for interview strategic government resources, AFEON Public, Clear Careers, and Government Professional Solutions.

A motion has been made to direct staff to bring back those four named. Is there a second? A second. Councilmember Kendrick.

A second.

And second by Councilmember Kendrick. Any further discussion on the motion? Hearing and seeing none, all in favor? Please do no, yes. All opposed, no.

Motion of direction carries. Thank you, counsel. Let's see. That was the last item of business today. All business being concluded. Although this is not my officially not my last, the next meeting will be my last. It has been a pleasure to serve with you all. I'm not gone. I'll probably be sitting in the back eating my popcorn and watching, and but I wish you all well, God bless you, the city of clean, and God bless America, and the two hundred fifty year anniversary. A motion to adjourn is in order. So moved. It's been moved by the mayor pro tem and second by the councilman councilman Solomon. All opposed, say yeah. All in favor, say yes. Yes.

All opposed. Motion carried. Have a good day.