Prison Committee - Regular Meeting

Alright. At this time, I'll call to order the city of Joliet Public Service Committee meeting for May 2026. First order of business is a roll call. Councilwoman Reardon has called ahead to say she'll be unable to make it. Councilman Mudrin? Here. Councilman Hug, I am here. Next is the approval of minutes from the Public Service Committee meeting of 04/20/2026. Any edits, discussion, or changes?

I'll make a motion to approve. Second.

I have a motion and a second to accept the Public Service minutes from the 04/20/2026 meeting as presented. All in favor? Aye. Next item will be citizens to be heard on agenda items. Are there any citizens who wish to be heard on agenda items? Seeing none, move right into contracts. February, award of a professional service contract for roadway mapping and pavement analysis condition classification to Cyclomedia Technology Incorporated in the amount of $199.50 dollars

So this project is to do roadway mapping including street level photography and mapping of all the streets within the city. It also provides three sixty degree imagery as well as LiDAR data so you can measure in all directions, generally within the right of way. And there's also a pavement analysis that's completed by Cycle Media using this data. This is a project that we started three years ago. We did it the first time then.

And this would be the update. The end product is similar to what you see on Google Street View, with the difference being that we can measure a lot of things in the right of way but we also have consistent data. So if you go on Google Street View, you go from block to block. One block might have been this year, another block was several years ago and so on and so forth. So this gives us a good baseline of roadways within the city.

We are able to measure items on there pretty accurately. Say we get a sidewalk complaint that this ADA ramp is out of compliance, can measure it on this imagery pretty accurately. It also allows us to look at like pavement ponding, that type of thing. There's a tool in there you can say if the water comes up six inches on the road, where does it go? Does it go into this yard? That type of thing. So it's been very helpful. Public Works has used it as well as outside contractors. I think Public Utilities has given access to outside consultants when they're designing water main projects. And it's open to all city departments.

I know planning has used it. We've given access to police and fire. I'm not sure how much they use it, but they can certainly get in there and use it. So there's two parts of this. The first being the roadway mapping.

That cost us about $115,000 And then the pavement analysis condition classification is about $76,000 Again, we did this three years ago. We're doing it again and hope to do it in the future. And this will allow us to develop longer term plans for resurfacing and have an objective view of the pavement as opposed to having various staff members go and review it, which what we've done in years past. And there's some biases that come in. If you are in a newer part of the city, you might rate roadway that's in generally good condition on more of the poor side because you're seeing everything is in good condition.

But if you're in an older part of town, you might have a different objective. This lets us be completely objective with those analysis and try and be a little more judicious expending our resurfacing dollars. So with that being said, we would like to move this to the full council for approval. Funding for this was included in the approved 2026 budget.

So is this one ninety, can it do the whole city?

It does the whole city. Yes. That's correct. So they go and it's 700 ish miles I think that they drive. Yeah. And there's a car that comes through. It's got a big giant camera on the top. They kinda with a spinning element to it and they they drive through and drive every street

in the city. Okay.

Did we do this three years ago?

We did. Yeah.

So this doesn't refresh in in between. The the original photos or videos taken stay that way until we do it again.

That's correct. Yeah.

So

it's not really

gonna be effective like to find potholes.

No. No. So that's why we wanna do it, you know, on a on a periodic basis to to find things like that. When we did it last time, we also extracted a bunch of GIS data. We found street sign locations, fire hydrant locations, which a lot them were known already, catch basins, manholes, and we extracted all that and put it in our GIS system. So it's been a very valuable tool. GIS department also has plans to incorporate some of this lidar data that we're collecting into what they're doing. So allowed us to take a technological leap forward with the use of all this information.

Okay. Anything else, Pat?

Nothing.

February, award of contract for the Public Utilities Department generator purchase to Metropolitan Industries in the amount of $349,302.

So the Public Utilities Department, we keep a inventory of generators on hand for emergency use. And looking at our inventory, we realized we needed to get a new standby generator for Eastside Treatment Plant and then another portable generator that can be used as needed as around town. So we put out a set of bid specs for it. We only got one bidder from Metropolitan Industries. Their price was a little less than what our estimate was.

Obviously, we usually like to see a little more bidders, but we did go through the usual process of bonfire and notifying the vendors that are in that space. And at this time, Metropolitan was the only one that received the submitted a bid. They are a good contractor to work with and the pricing is about what we expect it to be. So we'd like to move forward with the purchase.

Pat?

Nothing.

All right. February, award of contract for the Eastside Wastewater Treatment Plant final clarifier repaint to Dynamic Industrial Services in the amount of $327,600.

Great. So at the Eastside Wastewater Treatment Plant, we have six final clarifiers. And clarifiers one through three were installed in 1969, last rehabbed in 2008 and have started to rust. So a set of specs to rehab those went out and advertised. We received four bids ranging from about 328,000 to $4.83. And we'd like to move this council for approval for to the low bidder of dynamic. And then this is a project that like Nick and his team will oversee. So there's no construction engineering with it also.

Okay. Nothing. Just curious, so what they'll do is essentially sand or sandblast the rust off and repaint it so it doesn't continue rusting? Yes. We're not replacing them. We're

just Correct. Yes. It's like preventative maintenance before it gets to the point of needing replacements.

How was the life of the clarifier? These are old,

Oh, yeah. Yeah. They are. Mhmm. If they're maintained well, that's usually because it's they're like big concrete structures. So there's some of the moving parts inside need to be replaced every now and then, but generally, the structure of them will last for a long time as long as they're maintained.

Sounds good to me. February, a word of contract for the Eastside Wastewater Treatment Plant final clarifier slide gates installation to Dami Mechanical Industries Incorporated in the amount of $68,888 Great.

Yeah. So, a few months ago, we had an item that was just like this that was for the purchase of the gates. And then it's kind of a two part process where we buy them directly, save some money, save some markup and there was a lead time on it and then we bid out the installation for it. And so with this work, we had one bidder, they were a little bit under our engineers estimate. And I talked to Nick about why he thought we only had one bidder.

This project is generally a smaller project for a mechanical company. Do you get to that size where like a general can't bid it because there's really no markup they can put on. And then a lot of times subs don't want to bid stuff directly. So but Dame has done a lot of work for us and we have a good relationship with them. So it looks like that's why they submitted because they know us and know what it's like to work with us. So since they submitted and they have a history of good work with us, we'd like to move forward to council for approval. And this is again, this is something that Nick would be overseeing the construction of.

Questions or comments? All right. Twothirty seven, award of contract for the well 18D rehabilitation, the Great Lakes Water Resources Group in the amount of $220,907.

Okay. Great. Yes. So well 18D originally drilled in 1998 by Lane Christian, last serviced in 2021. From its age and reduced pumping capacity, the well needs to be removed for further evaluation. So they basically, it's not pumping the way it should be. So a contract to remove the well and figure out what's going on to rehab it is what this is. So we bid out the project. We had two bids from just about little under 221,000 to just about 225,000. And we'd like to move forward to a little bitter of Great Lakes Water Resources Group.

Questions? So they that this money will this does this include the repairs? No. And it doesn't include reinstalling it or yes? So the removal and reinstallation is what we're paying for, and that will pay for whatever problems they find.

And then the assessment. And then if they assess it and it's something that has to be replaced, then there's additional come back. And that will be an additional cost to do the actual this is really just for the removal and assessment of the equipment.

Thank you. $2.40, award of contract for the Campbell Street Water Tower Rehabilitation Project to Era Valdivia Contractors Incorporated in the amount of $1,893,000 and award of a construction engineering services agreement to Dixon Engineering Incorporated for an amount not to exceed 158,950.

Great. Yes. So this water tower was originally constructed in 1950. The current coating system was installed in 2000 and is beginning to deteriorate at a rapid rate. It's reached that lifespan that's kind of expected for it to have lasted.

New coating system will have a design life or useful life of about the same twenty, twenty five years. So we bid a project out to recoat the water tower and got two bids, one ranging just under $1,900,000 to just over $2,300,000 So we'd like to award that to the lowest contractor and then also is the engineering services contract to Dixon Engineering, which is a specialty firm for water towers and water system rehab that we've done work with for many years. So we'd like to move forward both these two council for approval. Oh, last thing. The pricing is a little higher than engineers estimate.

And we've been seeing that this type of work has the industry is kind of flooded with work right now. So we have been seeing an increase in prices recently. So we're kind of not surprised that it's a little higher than what we were hoping it would be.

All right. Any other questions?

No.

That's the last item on the contracts.

So under contracts, I'd like to make a motion to move to the full council with our approval items two thirty three, two thirty four, two thirty five, two thirty six, two thirty seven and two forty.

I'll second that. We have a motion and a second to send the items under contracts two thirty three, two thirty four, two thirty five, two thirty six, two thirty seven and two forty to the full council with committee recommendation to approve. All in favor? Aye. Opposed? Showing none, we'll move to change order to pay estimates and final payment. One item, two thirty eight, approve payment of the 2026 membership dues for the Lower DuPage River Watershed Coalition in the amount of $25,140.08.

So we've been a member of the Lower DuPage River Watershed Coalition since 2011. We had a similar item a couple meetings ago for the Lower Des Plaines Watershed Group. So again, these watershed groups were required to be a member per our NPDS permit issued by IEPA. It's communities who work together on issues related to permit conditions and watershed data collection. So the fee for 2026 is $25,140.08 and we recommend moving that forward to the full council for approval.

Questions or comments?

None.

That's the only item. Want to change orders, pay estimates and final payments.

So I'd like to make a motion to move to the full council with our endorsement, item number two thirty eight.

I'll second that. I have a motion and second that the single item under change orders to pay estimates and final payments, number two thirty eight, be sent to the full council with committee recommendation to approve. All in favor? Aye. Opposed? Showing none, we'll move to Ordinance and Resolutions two forty four, resolution approving an easement agreement for water delivery structure by and between the Grand Prairie Water Commission and the city of Joliet, Joliet quaternary delivery structure.

Right. So as you're aware, we're a member of the Grand Prairie Water Commission. And per the agreement we have the commission, we have to provide an easement for the water delivery structure that the commission will own and operate. And this is the point at which the water transfers ownership from the commission to the city. So in total, the city has four. This is an easement agreement for the fourth of those. And we recommend moving that forward to the council for approval.

Questions or comments? Two forty five, resolution approving an easement agreement for water delivery structure by and between the Grand Prairie Water Commission and the city of Joliet, Joliet's secondary delivery structure.

Okay. This is the same explanation as the prior memo. This is for the secondary delivery structure easement.

Alright. Questions or comments? Nothing. Two forty six resolution amending three agreements between the city of Joliet and Will County for the American Rescue Plan Act funded projects.

Right. So previously, three ARPA agreements were brought to the council for approval. One was for the public works of Roslyn Culvert project. The second was for the Fairmont extension project. And third was for the Southeast Joliet Sanitary District water main improvements project. The Roslyn project and the Fairmont project have been completed. There were balances remaining on those contracts. So in discussions with the county, they've agreed that those balances can be transferred to the Southeast Joliet Sanitary District water main project. And so that's what this amendment does, is it rebalances the amount so that they're applied to the correct project.

Questions or comments? Nothing. Two forty seven, resolution approving an intergovernmental agreement between the Grand Prairie Water Commission and the City of Joliet establishing a joint improvement agreement.

Okay. So the members of the Grand Prairie Water Commission have identified improvements to their own systems that would be beneficial to be completed in coordination and conjunction with the commission project. So for Joliet, the commission's transmission main will be running down Infantry and then on McDonough. We also have water main in Joliet's distribution system that needs to be replaced. And so rather than the water commission tearing up the street and then us coming back a year later and doing our project, we approached the commission about doing the project jointly.

And so this IGA covers the terms by which the Joliet work will be included in the commission's contract. And we'll then pay the commission for the Joliet portion of the work that's completed under that contract.

Questions? Comments? So that will be bid out by the commission?

The commission will bid this out, yeah.

Is there any disadvantage to us not bidding it ourselves?

No, can only see advantages. There'll be economies of scale and the larger contract, as well as shared costs for some of the mobilization paving that we would otherwise have to have done solely on our own dime.

Is the commission staffed now with like engineers and so forth?

No, the commission is still being managed by the City of Joliet through our program management agreement. So that's mostly myself, Kevin, and Nick Gornick. It's anticipated that the commission will hire their first employee later this year. That would be the operations manager. But Joliet will still manage the implementation and development of the project through completion.

Alright. February, resolution accepting an easement between the Railroad Street water main improvement project with Hawkeye Land Company in the amount of $40,000

Great. Yeah. So what this memo is for is there are three different locations where we're we are so we have existing water main. And so the the locations are US 6 Railroad Street and, like, Jasper Street, US 6 and Route 52 McDonough, and then a crossing located near Mira Art Schultz Park. And so there's three pipes that we have in the ground that we are going to abandon in place, and then there's one new crossing that we need to put in.

So Hawkeye Land Management actually owns the land and then leases it out to, I believe it's CSX. So since they are the land holders, that's how we need to get the easements from Hawkeye. And so what they offered to us on their terms is that instead of making us remove the pipes of which would be challenging one and then expensive two, they said that we can abandon them in place and they would give us a dedicated easement in those spots so that nobody else could bump us from that for $10,000 apiece. So since there's three existing spots that we're abandoning, and then they're charging us $10,000 for the easement for the new pipe that we're putting in the ground. And they're they're one time costs, so it relatively it's pretty fair.

Some of the railroads charge you, like, $5 a year per pipe that you have in the ground, like, forever. So $10 to be able to leave it in there forever is not that bad. So anyway, with that, we're looking to move this forward to a council for approval to leave these these easements with Hawkeye Land Management.

Matt?

All good.

Just curious, does the agreement travel, should Hawkeye sell it to somebody else? The land they own? Is that a question for Todd?

I'd have to I'm sure it's in here. Could get back to you real quick here.

Might both not dependent on it. I'm just curious.

Yeah. Most of these agreements all have assignment provisions that if they if Hawkeye sold the land, the easement stays with the land.

Final item under ordinance and resolutions.

Like to make a motion under ordinance and resolutions to move the following to the full council with our approval two forty four, two forty five, two forty six, two forty seven and two forty eight.

I will second that. We have a motion and a second to the items on the ordinance and resolutions two forty four, two forty five, two forty six, two forty seven and two forty eight that we send it to the full council with the committee recommendation to approve. All in favor? Aye. Opposed? Showing none, we can move into new or old business, not for final action or recommendation. Pat, do you have anything?

I do not.

I do not either. So we'll move right into reports on utilities maintenance activities. Allison?

Yep. So we since we last reported at the April 7 Public Service Committee meeting, there's been eight fire hydrants that have been repaired. So we currently have 63 out of service and 46 that are operational that need repairs. Four valves have been reset or repaired. And we have had nine water main breaks. So our total for 2026 is 41. Water main breaks, we're still seeing that trend going downward with all the water main replacement that we are doing. We had one new contracted service Camco completed the sanitary sewer point repair that was 18 feet deep which exceeded the capabilities of our equipment

question or comment just a reminder I can't remember roughly roughly how many hydrants do we have like 20,000, thirty thousand?

Eight thousand three hundred and fifty one.

So we'll move into public comment. Is there anybody who would like to make a comment from the public? Seeing none, we have adjournment left.

I'd like to make a motion to adjourn.

I will second that. We have a motion and a second to adjourn. All in favor? Aye. Opposed? Showing none, we're done. Thank you everyone.