Board of Commissioners - Regular Meeting

You guys Ready? Okay. All right. Good morning, everybody. Going to open up this formal session of the Yamh Hill County Board of Commissioners at 10 a.m. on April 2nd. And I'm going to ask uh Ken to lead us in a flight salute. I allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Thank you for that. That brings us to our calendar session. Is there any changes? None for me. Nope. Nope. Okay. Uh brings us to our public comment. I don't have any sheets in front of me. If you're in the audience and want to give public comment, raise your hand. If you're online, raise your virtual hand. Seeing none, uh there was a couple in the packet. I just want to make sure you guys saw those. Y

um we're going to move things around a little bit. I'm actually going to move, if you guys are okay with this, item I um before we do a department update. So, I know I know the DA's got grand jury, so should definitely Oh, you finished. Oh, great.

Um, so item I1 is other business, and we're going to ask uh Russell and uh Deb to come up for the consideration of adopting resolution uh 26-04-02-1 recognizing April as child abuse prevention and awareness month. Good morning and welcome. Good morning, commissioners. Thank you so much. My name is Russell Mark. I'm CEO of Juliet's House serving Yamh Hill County. Uh this time of year is always very exciting. Uh and it's always a pleasure to come before you, not only bring awareness, but to recommmit ourselves to ending the trauma of child abuse and neglect. Increasing public awareness of the need to ensure the safety and welfare of children led to the passage of the first federal child protection legislation, child abuse prevention treatment act or CAPTA in 1974. April has been designated national child abuse prevention month since 1986 and Yaml County through Juliet's House has participated since 1998, the very first April since we opened our doors in 97. In the in our nearly 30 years of existence, Juliet's House has worked with thousands of children and families impacted by child abuse and neglect. In that same time, through our strong partnership with school districts and our other incredible local agencies, we have literally educated tens of thousands of children and adults in how to recognize and prevent child abuse and neglect. The backbone of our work at Juliet's House, beyond medical and forensic exams or therapy or even education, is cultivating hope. Hope is the catalyst for healing. Our theme for the month this year is hope grows here. Asking the question, where have you seen hope today? So I respectfully ask you

the same question. Ponder it today. Ponder it throughout this month. On our website, julius.org, org. There are many activities listed going throughout the county this month and we encourage everyone to find a way to participate to honor our children that supports the journey of healing from trauma and celebrates a community like ours that has consistently committed itself to the safety, protection, and well-being of our children. While there's still much for us to do, much is being done to build and maintain strong safety net for our families and children. We're grateful for the commission willingness to publicly state through this proclamation that we will all endeavor to build awareness, become better educated, and committed to preventing child abuse and neglect and interceding as quickly as possible when it happens to bring a swift journey toward healing. Thank you. I would also invite you to attend our celebrate the children event on May 1st out at Abbey Road. And also tomorrow, uh, McMinnville Greeters will be at Juliet's house and then on April 24th at the Argyle in Dundee.

Fantastic. Thank you very much for that. With that, I'm going to go ahead and uh larger version.

Oh, sure. That'd be great. Yeah. going to read the proclamation in. Whereas child abuse is one of the our nation's most serious public health problems with scientific studies documenting the link between the abuse of children and a wide range of medical, emotional, psychological, and behavioral disorders. And whereas it is estimated that one in four children will suffer significant abuse before the age of 18. And in fiscal FFY 2025, over 176,000 contracts were made to the contacts were made to the Oregon Child Abuse Hotline. A total of 45,868 received reports were assigned to for CPS assignment and of all completed CPS assessments, 7,797 were founded for abuse involving 11,669 victims. And whereas the physical, emotional, mental, and fiscal impact of abuse falls on children of all ages and abilities who come from all economic, racial, and social backgrounds. And these crimes affect many more family members, friends, neighbors, and communities. And whereas effective child abuse prevention efforts succeed because of partnerships created among state and local government agencies, schools, diverse community groups, civic organizations, law enforcement agencies, and the business community while recognizing that feeling connected to community can be protective factor against child abuse. And whereas Yamill County is dedicated to stopping child abuse, supporting survivors and their non-offending families, and working to prevent it through education, advocacy, and accessible family resources. And whereas each of us has a role to play in addressing the problem of child abuse by learning how to prevent, recognize, and

report it, as well as supporting prevention, education, and empowerment programs for children and youth. Now therefore, it is hereby resolved that the Yamhill County Board of Commissioners on behalf of the citizens of Yamill County hereby recognizes the month of April 2026 as Child Abuse Prevention and Awareness Month. And we reaffirm Yamhill County's commitment to creating a safer, healthier, more thriving community for our children and taking steps to help prevent child abuse. This includes promoting awareness, encouraging citizens to learn about the signs of child abuse, and how to report suspected cases to the appropriate authorities. Investing in prevention, supporting programs and initiatives that provide family resources, parenting education, and early intervention services to atrisisk families. community involvement, participating in local events, and promoting wear blue Fridays each week in April to show solidarity in preventing child abuse. Strengthening partnerships, collaborating with schools, local businesses, healthc care providers, and community organizations to create a united front against child abuse. Empowering Action, providing free resources and training for citizens on recognizing and addressing child abuse through Juliet's House and similar organizations. Community members can learn more at julietshouse.org. Together, let us protect every child in our community ensure their well-being by fostering a culture of safety, compassion, and accountability. Uh this is done on the second day of April, 2026. Thank you all very much.

Thank you. Thank you. We need a motion. Chair, I would move approval, please. Motion's been made for approval of I1. Is there any further discussion? None. None. Okay. Motion's been made. All those in favor signify by saying I. I. I. Motion passes unanimously. Thank you. Thank you guys. Hey, De. Thanks, Russell. Thank you. Oh, Deb wants a picture. Absolutely. Nam doesn't get a choice. This is doesn't get a choice today. I do.

And she knows how to dare say I know not. No, you guys wouldn't want to do that. That's great. But Sam and Kate, you have to move in like like you know them. There we go. Awesome. That's great. Thank you. Thanks. Thank you all so much. Good seeing everybody.

All right. Now, we'll circle back to E, which is department updates. Um we're going to start with public works and Mark Loggo. Good morning and welcome. Good morning. So this morning I am I'm here with Ryan Webb. He's the chair of Ryak and also in the audience is Adam Zinsky who is our vice chair. Good morning all.

Uh Ryan will be giving the the 2025 uh annual report after my update. So he'll be talking about accomplishments and then I will be talking about what public works will be doing this summer. So this month uh April uh we've hired a contractor to finish up the North Hill Bridge improvements where we re removed six beams, wood beams, replaced them with six steel beams. So that means those beams will have a useful life of probably 75 years instead of the wood uh years. The contract also removed the east wood head wall, replaced it with steel sheet pile. Again, useful life at 75 years instead of the wood useful life. This bridge was low load rated. It's now un uh not load rated. Uh public works crew this month will be prepping the the 2026 chipso and overlay projects. Things like uh ditch work uh trimming of the trees, vegetation, and covert cleaning. And then in in May, June, uh public works will start hauling the chip rock um for our chip seal projects around the county. Uh we actually do that to actually lower the cost of the mobility cost of a contractor having to transport those ships. So we save quite a bit there.

Are we finding a closer resource for that? We are. We have. Yeah, there is I think it was a Riverbend is actually going to produce this year and they didn't last year. Nice.

So yes, uh public works will also continue prepping those roads for our CIP projects. And then in July is our big project. That's actually North Valley Improvements from Ribbon Ridge Road to Albertson will start. There's four long sections of full depth repair, which means the contractor will remove the road section up to three feet and then uh replace that 3 ft with three layers of compacted fill with three layers of geopric to hold the road from sliding. Um, we'll also be replacing and removing uh two coverts, one 40in diameter and an 18inch diameter in that section. To accomplish this work, we will need to close the road for up to 14 days. Again, that's from Ribbon Ridge to Albertson.

So, we'll have reader boards up two weeks prior. We'll have a notice in the paper, the website, and all the other social media platforms. Is that a full closure? So, full closure for no flaggers, anything like So you'd be able to go up Riven Ridge or go down to do and then around. Correct. Or don't you'd want to go into Yam Hill and 47. Correct. Okay. Yeah. So after those improvements are done, the contractor uh will actually put down a 1-in uh asphalt pre-level and then finish it off with a 2-in asphalt layer. That will be open to the public. There will be definitely traffic delays during that time. We're anticipating the whole project will probably last three and a half weeks, but well worth it.

Yes. Uh in August we'll start our 2026 Chipso project with Sierra Santa Fe is the contractor. It's the six years sixth year that he has actually won the contract for the county. And then in September uh uh we'll still be look we'll work with Marian County to actually get striping of our CIP roads. Uh we've done this the last four years and it's been a win-win for both counties. All the other roads that aren't on the capital improvement list will be done by a hired contractor. In September, we'll start our annual bridge inspections over NBI and nonNBI bridges. NBI stands for National Bridge Inventory. Bridges 20T and wider are actually state bridges and they actually uh inspect them. And we have 90 of those. And then any bridges under 20t wide or nonBI bridges and the county actually hires a contractor to do that work and we have 44 of those bridges. um public works maintenance. We have received four uh solar powered your speed signs. Uh we expected a delay in that, but they're all arrived. We'll put two up on Cooney Road, uh two up on Foster Road, two up on North Valley Road in that improvement area of that I talked about earlier. And then we need to put one more on Bell Road. So, we'll have one spare, but we're always looking at ordering more and seeing if there's other areas within the county that we can install them. Excuse me, Mark. Do you have um

an estimate on when, for instance, I know the folks on CUNI are really concerned because they've had a number of pretty serious accidents. Is there something we can tell them or Belle or anybody else? It'll be real soon. We just got them in I think Monday of this week. So, we looking at installing them in a couple weeks at the moment. Perfect. Thank you. Yep. Also, during the summer, we try to have the mowers out as long as we can until fire danger. Uh, we do have three of them because it just seems like one's always broke because of the use.

I can tell you that I get so much good feedback. It must be really good, too, cuz normally you don't get good feedback. You always get maybe a complaint or two. But when people actually go out of the way to give good feedback on how wide we're mowing now and getting it's not just one pass, they're actually working at it and getting it, you know, 10 15 feet uh into the rideway. Yeah, they're doing good work out there. We're doing getting a lot of great feedback. So, thank you for that. And also this next item, the operator for whoever is operating.

Yeah, this this next item also helps out too. So, we'll continue spraying herbicide on the shoulders and the the ditch forest slopes as part of the vegetation management program. We try to do that and then we have the mower go out shortly after that and take them out so it doesn't look like all those dry bers. Uh we're always busy replacing, upsizing, and repaying coverts during the summer while the wa while the water's low. Same thing with bridges. We uh work on things like head walls, columns, beams, and the scoring uh shore, excuse me, scouring. Um we don't do much grading of gravel roads during the summer because of the fire danger, but if we do, we bring our water truck out there, really soak the gravel quite well, and then gravel um then grade out those washboard areas. Um you might have seen uh a large pile asphart grindings at the county's Baker Creek Yard this last winter. We actually got uh all those grindings from a a contractor for free. Then we rented a vibratory screener to screen out everything larger than an inch and a half in size, which is basically we turn that asphalt into gravel. The pile was 2,300 tons. And after screening, we had about 2,000 tons of usable material. So, we saved the county between 25 and and $50,000 with just that application. And more and more contractors are looking at places to bring their grindings because you usually have to pay somebody to take the grindings. were willing to take them for free. So, at the moment, we're looking at taking those grindings and putting them on um each side of McDougall, 3 ft each side. This the section between Staller Road and where 9918 come together by that blue sign. Uh trying to widen that up with the heat of the sun and what have you with the with the asphalt really can compact it quite well. And if we get more grindings, we'll do more areas of of McDougall. As you know, McDougall is I think is eight feet wide right now. It's the old uh state highway from was I think it was made in the 1900s

and concrete and concrete as well. So, we're going to extend that width of each lane to to at least 11 ft.

Um a little update on our two uh county all bridges, all timber bridges that ODOT's managing for us. Um that is railroad grade which is 10 miles northwest of the city of Yamhill and then of course you have Patty Lane which is south of Amity. uh design should be complete this fall, but bidding won't go out until summer 2027 and then construction started 2028, hopefully finished in 2029. Uh we're again it's a ma it's a 10% matching grant. So, uh we're really working hard on keeping them on budget. Um we've had several calls about, hey, why do we need to have this much staff at this simple meeting? So, we're really working hard on keeping the cost down because anything over our grant amount, we have to pay dollar for dollar. So, we're working hard on that. Um, that's all I have for this morning. Uh, is there any questions before I turn over for to Ryan?

I do. I have one. Uh, our PCI index, our pavement condition index, are we still hovering around 74, which is a good rating? We might be. It might be dropping to maybe 73, but that's only one point. Okay. Yeah, our roads are really good. Cool. Thank you. Do you have the uh washboardy roads on the CPI or are those that's a separate list? Um that's more of just gravel roads. Uh that CPI the capital improvement projects are the asphalt and chips seal projects not not paving any gravel roads.

Right. No, I I know that, but I'm just add Do you have grading or any kind of any kind of maintenance on the gravel roads on on a separate list so that when people are asking about how bad it's getting on those roads, we can say, "Okay, it's on the list."

Um, yes. Uh we're actually on our third round of all the gravel roads and that we have four sections within the county and in fact we now have a list at our front desk person which is actually Poliola Anderson and when person calls in and asks a certain road she has a list and she can see when we're going to get to that road. So we're able to give them that information right then and there and also be able to tell them hey we actually graded your road last you know last week or what have you. So we have a more uh open rapport and transparency with everybody who calls in. Got it. Thank you. Speaking of graders, I should have that quote from John Deere later today. Okay. Thank you. Yeah.

And just a a praise, your your packets are always very thorough and I very much appreciate that the the level of detail we put in there to explaining the project. So, thank you. I try to answer your questions before you ask them. All right, on to Ryak. Welcome, Ryan.

Yeah, good morning everybody. Um, people don't know me, my name is Ryan Webb. Um I am actually the engineering community development manager for the Confederated Tribes of Grand Run. Um but today I'm here as my capacity as the chair for the Rose Improvement Advisory Committee. Um so people aren't familiar with Ryak and what we do and how we kind of help and support uh public works. Um we're a committee. I think we're of nine people. There's nine positions within on the committee. Um and really the purpose of Ryak is to uh provide support, provide uh advice, guidance as well to public works and that's really related around uh looking at master plans capital improvement programs for maintenance construction work. Uh we look at kind of traffic data. So whether that's looking at volumes, looking at crash data that the sheriff's office uh provide to us and really kind of having a kind of a really a good conversation around what the county's doing and and what we can be looking to doing in the future. Um Adam mentioned to me before I sat down here, what's really uh really amazing is uh Ryak was was created in 1976. So this year is its 50th anniversary. So for 50 years, it's been providing some uh I think excellent kind of uh feedback guidance to to the to public works and to the county to help make sure that the roads are staying in the best condition. So I think that's something to to really note uh this year being the 50th anniversary. Um other things that kind of the purpose and things that we do uh we uh we also review crash data. So, the the sheriff sheriff's office is encouraged to to attend our monthly meetings. Um, and for the most part, they attend um each one. Um, and as part of their presentation, they always bring crash data on county

roads uh for the previous month. Um, and that's always good to see where crashes are happening, the types of crashes that are happening, are there any patterns in terms of that are seasonal related, um, volume, you know, traffic volumes related or anything like that. Um, and then Mark's team does a good job to actually input that data into Google Earth. And so we can then start looking at if there's like hot spots really around the county and why start thinking about why we're seeing those patterns happen. So, uh that purpose is really good looking at crash data and how it's affecting county roads. Uh we listen to if there's any kind of public complaints um or suggestions, maybe complaints is the wrong word, but suggestions of things that we can be doing better um around the county. Um and I think we did have I think one or two um public attend a meeting last early last year I think to to discuss a couple of projects. So we listen to uh kind of suggestions from the public on county roads identifying maybe where there are deficiencies and how we can go about uh rectifying those deficiencies. Um and then also just kind of studying like say existing uh conditions and data that's out there of how the the roads are performing. Um I mentioned that we're a nine-person committee. Uh this last year um at the beginning of the year we had two vacancies on the committee, but we've successfully filled those two vacancies. So now we have uh a full nineperson committee. Uh we added Russ Thomas, people don't know him. He was the the longtime a former now I guess public works director for the city of Newberg. Um I think right now he's enjoying a vacation in Maui, but he he's been uh he's been added uh into it. So he brings obviously a great wealth of knowledge to um to the committee. And then another

gentleman by the name of uh Steve Fox who lives uh in kind of the Mcmminville area. Um he actually works uh for a private company working for uh Rideaway agent. So he brings a lot of experience related to kind of rideway work whether that's looking at you know how rideaway works dedications easements how that interacts with uh with private property owners as well. So I think both of them add a lot of value to the committee. Um and every member of the committee has their own I would say unique skill set that really gives us a a tremendous kind of wealth of knowledge that really can help support Mark and his uh his uh his team. Um so I want to talk a few things just about accomplishments that we we uh achieved in in 2025. Uh again I was the chair for uh for for last year. I think I was volunteer again starting this year. So um but I have to say it's been a very rewarding piece to to kind of really lead this effort. Um, other things that we uh we really achieved, I mentioned before about how we're mapping that crash data that comes from the sheriff's office. Um, and really then providing that information to Mark and his team to look at um, look at where traffic patterns or crash data is happening and understand that. And so some of the times things are just as simple as a vegetation management issue or a signage issue that can be rectified pretty pretty quickly. And so that information's allowed us um really to to kind of like hone in on that information and provide that to to Mark and his team. Um we also uh we um I mentioned we added two new members. We also uh recommended posting uh revised speed limit on North Valley Road. And so now

it's posted speed limit is 50. Um, ODOT did that speed study for us at the request of public works. I think a lot of people would like to see a speed less than 50 on North Valley Road, but based on the data and the way that ODOT does those studies, uh, really the most it could be lowered to is to 50. And so, um, that I believe has been implemented now that signing is up. Um, and so hopefully both with the work that Mark's doing um, this summer and that new posted speed limit, North Alley can continue to be a bit of a safer place for people to traverse. I know myself, I travel that a lot going to and from on my commute. Um, and it is amazing just the six years that I've been at the tribe, the sheer volume of traffic that has increased on that road just in that period of time. really people using it as a cut through from uh really kind of Forest Grove and Hillsborough out out towards Newberg. So it's really has increased uh from a traffic volume traffic volume piece quite substantially. other things that we worked on or accomplished this this past year. Uh we looked at again with with Mark and his team looked at the county's rataway permit um making sure that it still functions the way that it needs to function and serve its purpose um and kind of provide um some additional recommendations to that. And so types of recommendations that we provided were um kind of adding restrictions on traffic uh traffic closures if needed uh requiring traffic control plans of that same permit. So we know how a contractor or someone is going to really manage the the traffic in and around that work area. Uh requiring vegetation restoration work. So, when somebody's done something, making sure they're trying to restore it to to the best it

could be of what it was prior to that as well. Um, and then kind of adding the vegetation management supervisor into the inspection piece. So, it's not only just the county to inspect the work and on that's occurred on the road, but the restoration work is being inspected by the vegetation management supervisor. So, I think all of those uh those additions to that permit mean that when somebody does work in the counties right away and when they leave leave that area that they're leaving it in as good a state as when they arrive, which I think is a betterment for for county roads as well. Um other things uh I think of note uh we continue um or the county continues to work with George Fox and their uh senior capstone project. Um and so we again had uh a group of students that came in and presented um presented uh options for what they wanted to do with their senior capstone project. Uh we as a ry provided feedback on that and then they came back and presented their final uh their final uh product um as well. Um I think it's a great relationship um that the county has with that group of students. um so much so that I am now stealing well not say stealing but I am going to utilize that same capstone project for the tribe as we have a couple of projects that I think would be great to have students on there. So I think you know from my standpoint selfishly Royak's been great because I've been able to kind of see what you guys do and and take some of those great things and apply it to the tribe as well. So, we continue to to work with George Fox and um and what they uh the work that they do to help us out as well. Um and we continue to get a student as an intern every uh summer. I don't know what's the name of this

here. Oh, yeah. Who's the who's the currently right now? It's Tyler. Oh, it is still Tyler. Okay. Tyler Kovvin, correct? But today is actually his last day. Oh, it is. So, we have Elaine last name. She just started. So, we have another one already ready to go. Okay. Okay. But again, I think those as somebody who's as an engineer who's gone through engineering internships, they're um they provide a huge a tremendous kind of way of shaping and guiding your career at a young age. So, I think it's great that the county continues to do that for for that as well.

The county ends up with 30% plans out of that, which is fantastic. You can you touch on uh their uh their pitch to the county this year? what uh what they had for their project this year. So, in terms of last uh we're actually got a meeting with them uh it's next week, right? They're presenting.

Um this this this one has been more bike focused as opposed to in the past it's been looking at a road that maybe is a bit um substandard or needing some and what they would do to potentially upgrade that road. But this one is more uh bike focused. So looking at um how people traverse through the county from a bike standpoint. Uh both looking at commuter as well as leisure. Uh what roads out there today could be uh are used and what could be used. And so they are um really focused on kind of what roads are used by cyclists and what upgrades you could do to those roads to make them a bit more biker friendly. So, I'm not sure what they're coming back with us in terms of a finished product. Is it's looking at just um a presention presentation of a network or what improvements maybe need to be done to roads to make them more biker friendly? Can you speak to that?

Well, we'll we'll see what they have uh actually next week, but uh I didn't mean to get out ahead of you. I already know what it is. I was just You do? Yes. Yes. you know more than I did. Yeah. Okay. Well, we'll wait for the presentation then. Yeah. Um but I guess I wanted to touch on it just to let people know that that meeting is going to be coming up. It is open to the public and I think it'd be great uh to see that presentation and part of that presentation. It's not like it's a siloed project with George Fox. They actually do a survey to know what areas of the county need improvements to the bicycle pass or pedestrian pass. So, it's it's got to be pretty in-depth. I think they got four or five projects uh that are going to be presented.

Yeah. And and they actually it's a was a QRQ card QRQ code that they actually could scan anybody could and actually be part of the survey. Yeah. So it was a very unique way to actually getting out to the public using social media. Yep. So sorry for getting out in front of that.

I appreciate it. Okay. Um, so I say they'll be back next week to to really provide um what their presentation is. And so it' be interesting. A lot of time when we talk about roads, we talk about what the vehicular movements are around county roads. So it's interesting. It's been quite refreshing to kind of get a different type of project that's come through from those students looking at kind of bikes and how how cyclists kind of move through the county as well. And that's uh Thursday at 6:00 p.m. at public.

Yes. Yeah. Thursday, April 9th, 6:00 to 8:00 p.m. and it'll be at the public Yan public works building. Correct. Yeah. Um, other thing of uh of note that uh Ryak uh accomplishments uh we helped support um a bench or really a memorial bench and memorial plaque that was installed at Deer Creek Park. And so that was for um for the former Ryak as well as parts committee member Dave Hansen. So, um that was um I think quite a a moving um dedication ceremony. I know that um Dave Harlson from the tribe was there um as well. And so that was something that we helped support public works and doing as well. And I think it was a great dedication to a a Riot member that did a lot for the county as well. Really, that's kind of uh the highlights of um accomplishments that Riot performed or accomplishments for for 2025. Um what I will say is um uh I think I've said it to the group before, we all have different come from different backgrounds and definitely have a wide variety of expertise. Um and I think that that different level of expertise uh really provides a great input, a great benefit to the county. Um, and it's very enjoyable. They're great bunch of people to to really kind of talk to and listen to and uh and kind of have all these discussions about the the things and the challenges the county faces. So, um truly um I'm very happy to be the chair, very privileged to be the chair and and and I think Riot continues to provide some good benefit to the county as well. So, thank you.

Appreciate it. Thank you guys. Thank you. Thanks for your time. Thank you. Thank you. We would be remiss if we we didn't um introduce your wingman over here. Oh yeah. Oh come up. Long time member. Yeah. Who's heading out on vacation, I might add. Maybe give us how how long have you been on Ryak? 11 years. Nice. Thank you for not the longest serving. Our our longest serving member is uh Michael W. 30 years. He's on a lot of different committees for the county at times. We get on because we like what we do and like who we do it with. That's great. So, thank you. Thank you for

as long as we can. But anyhow, thank you for putting in. All right. With that, we're going to move on to F, which is our work session. There is none. G is our consent agenda. We have some minutes on there and some surplus IT stuff. I would move approval. Is there any further discussion? None. All those in favor signify by saying I. I. I. I. Motion passes unanimously. Thank you.

Uh we're going to skip over H1. Other business. We're going to go to or no, excuse me. H is old business. There is none. I1 we've already done. We're going to move on to I2, which is consideration of approval to authorize YL County to enter into a GSA master lease agreement with the Bank Corp Bank, National Association for the Acquisition of Lease Vehicles for use by the Sheriff's Office, and approve the placement of an initial order for nine vehicles under the terms of the master lease agreement. If we have any questions, the sheriff is here.

No, thank you for for vetting this. Sheriff, I have a question. Don't mind. Sorry.

What is the I I I don't This is a strange question, I'm sure, but maybe it changes across uh departments or agencies. Um I know most of these vehicles are from pursuits or you know one of them got shot at and so on but what is the policy that we have from in in pursuits or I mean are we going after it? I know that some agencies but I don't know I've heard some agencies don't but are we always going no matter what. What is the

No. So, our pursuit policy really is a a constantly evolving um decision-making process about the circumstances of why we are trying to apprehend somebody. So, there's a constant evaluation both by the the deputy who's involved as well as the supervisor who's monitoring um you know, what are the the conditions that you're facing at the time? You know, what's the location you're at? Are you heading into a populated area? What's the driving behavior? what is the offense that uh is the underlying offense why we're trying to apprehend somebody. Uh a very uh significant uh factor that we consider is do we know who the person is?

Um you know unknown individuals uh versus people that we know who they are that we can apprehend at a later time. Um, so it it really is, uh, every particular incidence of any sort of a pursuit is based on the information that's known at that time um, to determine whether or not a pursuit is justified. Okay. Yeah, that's helpful. Thank you. I know that most of these come from those pursuits and it's the liability of the job and I, you know, make sure that your guys are safe and public is safe. So, thank you. And with that, I would move approval.

All right, motion's been made. Any further questions? Discussion? None. All those in favor signify by saying I. I. I. Motion passes unanimously. Thank you, Sheriff. Thank you. Thank you, Sheriff. I three is consideration of approval for the parks division manager to apply for the NPS RTCA program. I would move approval. Is there any further discussion? No. No. Nope. All those in favor signify by saying I. I. Motion passes unanimously. Thank you.

Uh item I4, we're going to move to next week. Uh we need to get a contract into the packet and Mark is way ahead of us on that. So that will not mess with his timing on getting the contract to Roy Hawk. So we're just going to push it out. Item I five is consideration approval of amendment number five between Yamill County Health and Human Services and Sunrise Family Clinic LLC to operate the McMminville Schoolbased Health Center in the amount of 65,000 per year retroactive to July 1, 2025. Chair, I move approval. Motion's been any further discussion? None. All those in favor signify by saying I. I.

Motion passes unanimously. Thank you. Item I six is consideration of approval of amendment number two to the agreement between Yamhill County Health and Human Services and the city of McMinnville retroactively effective March 1, 2026. Chair, I move approval. Motion's been made. Any further discussion? No.

Yeah. I just want to add though for those who are not familiar with this program, it's a collaboration with the city of McMinnville knowing that they had some concerns with their downtown businesses with um unlawful behavior with public safety issues and this is a contract which will pretty much mitigate that with our our community outreach specialists. It's been effective. We've been able to help folks uh do a pre-arrest diversion so if they needed services, they could go into those, avoid jail, and still get the help. And then the business owners did get a hand. So yeah,

and I I think this is the one. So I want to touch on it. Make sure ju just cuz we see that it's between uh McMinnville and us. There's actually private funds that went to McMinnville that are coming back around to us and I believe they're from McMinnville Industrial Promotions that are helping with this program if it's the same one for Yeah. for cops. So just want to make sure I put that in there because it looks like just government there's actually private dollars that are going into this. That's how important it is, right? Yep. Thank you for that. Uh I think Motion's been made. Yep. All those in favor signify by saying I. I.

I. Motion passes. Thank you. Item I seven's consideration of approval to transfer appropriation authority and funds from general funds to dog control to cover unplanned expenses for FY26 in the amount of $12,000. Chair move approval.

Motion's been made. Any further discussion? I just want to point out that if you look at the last year's budget, the way it's been broken down, the notes on that uh that suggestion on the budget committee notes, it talked about um the cost savings that were found. So, in other words, there were cost savings in HHS uh that were not being used. It wasn't that we were taking funds out of HHS and existing programs. No jobs were cut. No uh programs were impacted. So, this was basically to fund a shortfall with existing funds that didn't impact health and human services. I think there's some misinformation out there. Thank you for that clarification. You look like you got something you want. Nope. Okay. All right. Any further discussion?

Motion's been made. All those in favor signify by saying I. I. Motion passes unanimously. Thank you. I8 is consideration approval of a contract employee agreement between Yamhill County and Cynthia Thompson to serve as the manager of the Yamhill County Transit Division retroactive to April 1st, 2026. This is because she's retiring, but she's willing to give us to stay on till June somewhere in there. Yeah, June 30th. Um I would I'll motion approve and we have some uh interviews today and tomorrow. Yes. Very exciting. Um, with that is, uh, if there's no further discussion, all those in favor signify by saying I.

I. I. Motion passes unanimously. Thank you. Item I 9 is review of the 2025 2026 property value appeals board PEAB summary. And there's really not much to do with this. You can you can make a motion and to do the signify that it was presented and it's on the record, but there's really that's it. Yeah, we saw them. Motion been made that it's been presented to the board and Oh, I didn't make the motion. So, no, I didn't I'll make it I'll make the motion that it's been presented to the board. Is there any further discussion?

None. Okay. All those in favor signify by saying I. I. Thank you very much. Motion passes unanimously. Item I 10 is consideration of approval of a letter of support for the midwamtt valley council of government's submission of a revolving loan fund application seeking federal match funds to support small business loans in Yamill County. So this is the 200 and some odd thousand that's going to go to COG to go apply a total of a million. It's an additional 800 and some odd thousand that we discussed a few weeks ago. Mhm. Was there any any motion to approve? Motion to approve. Okay. Thank you. Any further discussion? All those in favor signify by saying I. I. I. I.

Fantastic. This is going to be great. Uh moving on. That is it for I. J is public hearings. There is none. Which brings us to K and announcements. You sherking.

Yeah. I uh with some conversations with Jessica Beach um had mentioned that potentially Latip County, Columbia County um Columbia County was looking for a potential juvenile um bed rental for our detention center. And so I reached out to um one of their commissioners and invited them here for a tour if um to help so they can see what's what we do and how we do it. and um she was pretty receptive towards that and was going to ask go back and ask her board and see what they wanted to do. So, uh fingers crossed there. Um continue conversation with George Fox about PCC. Um they're very open to any sort of ideas um or being involved however they can. Um, Thursday was, uh, it was at the Shayen Valley Chamber and, uh, I don't know if you guys did the same thing with at McMinnville, um, with a conversation about the bypass. Um, the lobbyists came and spoke with part of the Parkway committee. Uh, first time I've had a chance to meet with them. I Mark was here from DC. Um, super great guy. It looks like many.

Yeah. Um, and they kind of just presented to us, I think similar to the last meeting that you guys had, um, we talked about potential strategy for who wanted to be the one that, um, put in that application for the grant, uh, between springboard or or the chambers or something to that effect. So, what really was the best um, strategy or the tribe even? Um that was very nice to be able to get caught up to speed a little bit more with those guys and what that looked like. Um did you guys do one with the Mac Chamber too or There's actually three or four uh meetings that went around. Um yeah, they seem like they were touring

kind of like I brought up last week where we're trying to figure out uh some funding opportunities between springboard private funds with the tribes and then the county. So, we're looking at kind of a three-way and then it also comes down to what names do you want to see represented on that application based on who you're applying to uh i.e. the federal government. So, there's some definitely questions, but uh we trust uh we trust that uh lobbyist group summit to guide us in it. The other uh just while we're on that real quick, not not stealing your thunder. Um but the other main reason is Michelle uh who has been working for Summit for many many years is actually retiring. So

her replacement came in to kind of announce himself to us and just know that the ball will not be dropped. We're going to keep moving because there is a lot of important things in motion right now with our invite to the US Department of Transportation to get them out to come look at the Newberg Dundy bypass and they want to make sure that we're comfortable that the ball is not going to get dropped and we are moving forward and the mega grant um and the rural grant. It sounds like there actually may not be funding for that now, but we're still going to proceed to have a grant application ready for when those opportunities do come out because as we all know, it doesn't matter whether you're asking for $410 million for a bypass or $1,000 grant. It seems like it comes out, hey, you got 10 days,

figure it out, get all your letters together, get your application together, and I want this county to have an application ready to go. So, so sorry about that. No, you're that's good. there was um all of those things were discussed and and pretty much on board with the whole with Newberg's part of the bypass committee. Um

um conversation with Til County just about their parks and and how they are are running and funding their their things. Um I I always enjoy speaking with other commissioners around the state and just coming up with ideas on how how they do things. It's always very helpful. um had a conversation with uh Clackmus County as well um around their campus they're building for some of their detox um post detox wraparound services and um they're asking if we would want to be um essentially a part of that and kind of how we lease out bed rentals in our jail something similar uh arrangement between that. So, um, the chair Robin, the chair, um, and I had spoke at the AOFC conference about this and, you know, six months ago now. And so, this was just the first time that we've been able to connect all those pieces. So, Lindsay Manfran and Ken were there, um, along with their administrator, keep you guys up to speed on that. um chatted with the sheriff about budget stuff coming up and um always just kicking around ideas on how we make those um just keep bringing in being able to bring in revenue for for their for his office and um how to how to better support just those ideas that he has or I have. Um, and speaking of the sheriff, last night was city county dinner and this guy knows his pictures of the county.

Yes, he does with the uh trivia thing that Mack ripped off Newberg's uh whole program and and they did a great job last night. So glad I did. Yeah, me too. I hope that this is a theme.

I hope so, too. the one thing and make it a little fun and uh but the sheriff knows his pictures of the toilets around the the county and along with his art, public art. So, um, and, uh, along with that, uh, with the sheriff lines, I spoke with Gustavo this week and, um, check in with our, uh, application with our CIP project and, and he is still very hopeful in their internal conversations about, uh, us being able to to come through with that. Always, you never count on it until the check comes, but uh, it's nice to hear the hopefulness. So, that's it. Thank you. Commissioner,

thank you. Wanted to give you an update on the CPD board meeting and uh the contractors for the Newberg Dundy bypass trail have their permits. The pilings have been purchased. They're being stored now. There will be a few Newberg Air Park closings due to the installation. There was an update on the golf course clubhouse feasibility study. Several CPRD trails advisory committee members have resigned saying their input wasn't being considered and the there is talk about disbanding the committee. There was an update on the BMX track at Euing Young Park. The Crystal Riley Parrot Mountain Park continues to be an issue and issue of contention. Hikers and equestrian safety is the issue if bikes are allowed back on the trails. There was some concerns regarding transparency and bias of members of the CPR board. Um, also wanted to give a shout out to uh Matt Smith and Jason Fields for their presentation on the 80 acre closed Jam Hill County landfill which is adjacent to Rogers Landing. Hoping to obtain it, their proposal is hoping to obtain it from the county for a park for riverfront trails, a paddle launch. There is a heron colony, osprey and eagles there. I understand there is a sloped area that could be an appropriate mountain bike area instead of the par parrot mountain park horse trails. The landfill is within the CPRD district and in an area that will likely see development. So housing close by could see uh it could be an attractive location for families. We had the housing authority Stratus Village grand opening. It was well attended. Congresswoman Andrea Selenus, OCS's Andrea Bell was there, Mayor Morris, and a tribal representative Chris Mercier m Mercier. It's been five years in the making, and I want to point out that of

the 175 units, we have 10 dedicated just to HHS uh folks for who have persistent mental illness. And I and I was thinking when Russell talked earlier, you know, where do you see hope? I think this is a really good time and a really good week and a weekend to point out that Easter reminds us of Jesus sacrifice and his death on the cross. And if there's anything that can give us hope in this world, that's it. So, happy Easter to everybody. Thank you.

Um, Gaston FFA auction went really well, very well attended. It was their first annual and we're very excited to welcome them uh to the Yamhill County Fair this year. Um I think it was eight or nine kids that are a part of that program that are going to be coming. So super excited about that. Daffodil Festival was this weekend. They had fantastic weather for it. Um ambassador interviews, we did those this week. We chose four out of six as always. The applicants, all of them were were done. They did very very well. And it's always tough to try to figure out. I mean, we were done with interviews in probably an hour and a half and we spent another hour just trying to figure out. We had our three and then we're trying to decide on the fourth and it just so hard. So,

did you get any who applied from last year? Because we had some really good ones. Lillian applied. She applied last year and she actually got on this year. So, good. She was the she was the one that it came down to for the fourth one. She's from McMinnville High School and a horse rider. Yep. So, the rodeo committee was very happy that they got a horse uh person and the parades are going to look great this year. They always do.

Yes. Um let's see here. Uh toured the dog uh not dog kennel, but there's a dog kennel at a vet clinic in Sheridan that I mentioned. And so I toured that really quick. Um I need to take the sheriff out there. I think there might be and I'm not going to this is going to be probably longterm. we need to figure out, see if it fits in. But there's a few ideas that the city of Sheridan wants to run by us. U maybe it's a sheriff substation dog kennel, something. Nothing that's set in stone. I just want to go show the sheriff and see if we can't spitball and come up with some ideas for the future. But I think we're on a good track with dog control and how we're setting up and technology-wise what we want to do. Uh employeewise what we want to do. So, I don't want to change anything, but this might be for the future and we need to look at it. So, I'll get with you later. Sorry for the surprise on that.

Um, do you have we had an AOC courthouse funding meeting lately? Not since we January. Yeah. I've been told. All right. It just reminded me when I was picking up garbage this morning. I was picking up pieces of the courthouse and the Yeah. It's like literally the stuck was falling off and and just like reminded me where we're at with that. Yeah. The last meeting was in January where we made presentations and that that committee did put together Well, you're on the committee. So, put together recommendations on the funding and we're right in the middle. We're right in the middle. Yeah. So, I think it depends on how much the DOJ wants to give and where they see the priority.

Cool. Okay. Um, Sunday, uh, spent my Sunday doing judging for the Launch Mid Valley entrepreneur startup. Uh, very cool. There was nine, uh, startups that, uh, they had two minutes to pitch to the judges and we had about the same amount of time to try to score. So, it was this very rapid shotgun approach to uh, a pitch to a startup. And it was anywhere from a doughnut company uh, to an almond cookie company. And some of them exist, some of them don't yet. Uh, one of the winner was the almond cookie. Uh, and you'll see her around. Uh, she was at the ice skating rink for McMinnville Chamber selling her almond cookies and she ended up winning it. Uh, very cool lady and got fit it right into two minutes and clicked all the boxes on what she was supposed to say and it was it was fantastic and enjoyed it very much. Um, couple things coming up. um have chat with the chair tonight at 6 p.m. at the government services building. Right after that at 7:00 is going to be a planning commission meeting. There will be one tonight. Um which will be in this room here. Uh for chat with a chair, I think I'm going to do a little bit differently. I'm actually going to be down there and I might need an AL uh setup if it's down there already, but I'm going to sign log on to I'm going to try to multitask here. So, I have a ODOT uh safety committee listening session that starts at 5:30. So, if you guys want to come down and listen to ODOT's uh safety session, I'm going to have that running and I think it'll make kind of a interesting chat with the chair that uh the public can kind of interact with what ODOT hasn't going on. I mean, you you can actually log into it wherever you're at. It's a public meeting that ODOT has, but I'll have it available there and we can talk about transportation. So, with that, that's uh all I have going on. And unless there's anything else for the good of the order,

I don't think I have any updates. I'll close it out at 10:58. And welcome back, Christian. Welcome back.