Planning Commission - Regular Meeting

Before we begin this evening's proceedings, I'd like to remind everyone that this is an official meeting of the Kitsap County Planning Commission conducted in accordance with the Washington State Open Public Meetings Act and Robert's Rules of Order. We ask that all attendees remain respectful throughout the proceedings. Please refrain from cheering, clapping, calling out, displaying signs, or any behavior that may make it difficult for others to hear or follow the discussion. Such behavior can also be intimidating to those who wish to express a deferring opinion. These proceedings are intended to provide a fair and orderly opportunity for all voices to be heard on the record. If disruptions occur, any planning commissioner may call for order, and the chair may ask for a break. Disruptive individuals may be asked to leave the meeting room. Thank you for helping us maintain a courteous, respectful, and professional environment. The first item on our agenda is introductions, and I'd like to start online with Commissioner Hampton. Good evening. Adrian Hampton, Central Kitsap.

I'll pass it to David.

David Vliet, North Kitsap.

Ryan Wixon, Central Kitsap.

Kathy Meisenberg, North Kitsap.

Ashley Hall, South Kitsap.

Kane Fenner, Central Kitsap.

Danielle Douthit, South Kitsap.

Caleb Nelson, South Kitsap.

The next item on our agenda is our meeting protocol. Please silence all electronic devices during the meeting. If you are attending in person, please refrain from having conversations with other attendees or staff during the meeting. If you wish to provide comments, please wait until the general public comment period or the public hearing comment period. We offer four methods for public comment. For our in-person attendees, please raise your hand if you wish to speak and you'll be called upon. Please approach the podium and speak clearly into the microphone. For our virtual attendees on Zoom, use your raise hand button at the bottom of the window at the appropriate time. Your name will be called and your microphone will be unmuted. For our call-in attendees, press star 9 on your phone keypad to signal that you wish to comment. The last four digits of your phone number will be announced and you will be connected. You may need to press star 6 to unmute your line. Written comments testimony. For all of our written comments, they may be submitted to staff or emailed to cjewel at kitsap.gov by 2 p.m. on the day prior to the meeting. Please include the meeting date, your name, and the agenda item or subject you are addressing. Submitted comments will be entered into the record at the appropriate time. For all speakers, please state your name and the general area in which you live. Comments are normally limited to two minutes for general public comment and three minutes for public hearing comments. These time limits may be adjusted by the chair when appropriate. The next item on our agenda for this evening is the adoption of the agenda. Do I hear a motion to adopt the 9-1-26 agenda?

Motion to adopt the 9-1-26 agenda.

I second. Are there any corrections or additions to the agenda? All right. Seeing none, all in favor of approving the agenda as presented, please raise your hand. All right, unanimous passes. Next item on our agenda is the approval of the previous meeting minutes. Do I hear a motion to approve the meeting minutes from June 16th, 2026?

I move to approve the meetings from the June, sorry, say that again. I move to approve the minutes from our June meeting.

June 16th.

June 16th meeting.

I second. Thank you. Do we have any corrections or additions to these minutes? All right. Seeing none, all those in favor of adopting the minutes as presented, raise your hand. All right. Unanimous passes. Breezy, breezy start. All right. We will now move to the first general public comment period. I would like to remind members of the public that if you wish to provide comments for inclusion in the official public hearing record tonight, please wait until the public hearing has formally begun. That's item G on our agenda this evening. Comments made during this portion of the meeting will not be entered into the record tonight. Do we have anyone in person that would like to provide comment, please sir? There should be a little button at the base and it'll light up your microphone a light up red There you're dangerous, thank you

Can you give a thumbs up, David, if you can hear?

No. One second. Sir, we're going to replace out your microphone. Give us just one moment. We just want to make sure everyone can hear you. Thank you for your patience.

Yeah.

Oh, OK. Thank you. Sorry, I was writing. Thank you, everybody online for your patience.

yes yes got a bigger audience everyone everyone online the whole world yes yeah they made the track it's important to read it it gives you a real appreciation

Yes, absolutely.

You carried this for a long time.

Mr. Gustafson, would you mind?

I know it's a little unorthodox. Over there? Yeah. Sure. A little unconventional. Thank you. We really appreciate your flexibility. We're struggling with technology today, so.

It won't be on television. It'd be terrible. No. Can I proceed? Are we?

Yes, sir.

Are we good? Again, I'm Michael Gustafson. I live in South Kitsap County. I spent a decade on the Planning Commission. Restrictive regulation, taxes, and fees have a negative effect on housing. They come from local, state, and federal sources, but there are some, there are a number that come from local sources. I'd like you to be aware of the housing rates per 100,000 in various places in the country, because that's drawn some attention lately. Across the U.S., it's 220. Washington State, 400. Oahu County, 447. California, 462. Not much ahead of us, even though we look at that stuff. L.A. County is much higher, 758, but hold your breath. King County is 809. Kitsap is 980. That's 1% of our population is homeless on the point in count of asking people. Interestingly, nationwide, 40% of homeless people have jobs. They are earning money. They're not a bunch of zoned-out druggies. Many of them have jobs that are living in their cars. I'd like to have you consider for future work an agenda item of determining what the causes are in Kitsap County that drive our cost of housing and our homeless level beyond anything else I could find. It might be somebody, but we're in the stratosphere right here. I'm going to come again another day and talk to you about the boundary line adjustment issue, which is another fee. And when you look at homeless people you encounter on the county, please look in their eyes, say to yourself the tired quote, I helped do that. That's it, thank you.

Thank you for your comments, sir. And thank you again for your patience with the technology. Is there anyone else in the room wishing to speak? All right, and I'm seeing none online. As there are no additional speakers, I will close the first general public comment period. The next item on our agenda is an informational training on public records presented by Mark Brockman, Administrative Services, Public Records Office.

I can be patient. I work in records. I can always be patient.

But yeah, Jennifer, you can keep kind of testing that one too.

Yes. Yeah, I actually fall under the Department of Administrative Services, particularly the Risk Department. We handle public disclosure requests, kind of acting as the central hub for everyone except the sheriff, the prosecutor, and the courts. We work with DCD, Public Works, several of the elected offices as well. It's their option to use our services or not. But we handle a lot of the logistics and make sure we meet all the milestones that we have to reach. I also act as an advisory capacity for records management. I'm kind of the records management gadfly. I run around the county encouraging people to manage things that they'd rather just not remember exist in the first place.

Have you been inundated with AI?

So we have been receiving requests from companies that are clearly trying to train an AI system. We haven't received any obvious requests from AI yet. but I know it's coming.

Washington State has a very liberal public disclosure law, so the only

commercial use allowed is a list of names for the purposes of marketing. So if somebody is not asking for something that would constitute a list of names.

Check. It seems to be working. Use is fine.

Okay. All right. Sorry for that disruption. We can get going with next presentation.

All right. There I am. So thank you very much. My name is Mark Brockman, public records coordinator, records manager in the Department of Administrative Services. And I've been asked to discuss records management, particularly as it pertains to the records that you will be creating or handling in your capacity as a board member. and also to discuss public disclosure because your activities as members of the board are subject to public disclosure laws. So the presentation I'm using is a modified version of that presentation that I use for new employee orientation. So it's fairly high level. I did prepare a handout for you that covers four schedules that are likely to cover records that you will be handling. And we'll touch on these topics at a fairly high level. If you have any questions, Clara is your first port of call. But if I can assist in any way, I'm more than happy to. If you're really hard pressed to find my contact information, it is available online on the county internet. What I'm going to be talking about is records management responsibilities. We will also discuss what is a record in terms of state law. We will kind of touch on the high levels of what is records management. I do like to talk about the Public Records Act and how it affects all of us. And I do want to call out county records and personal devices. I understand that all of the board members have county issued email addresses. Not all of the boards do. So it does potentially complicate some of our public disclosure requests, but I like to touch on that as well. So to start, every county employee and advisory board member is responsible for records management in some capacity. Functionally, if you are receiving records or creating them, if you're making notes on your agenda handouts, all of those are records according to state law and they are covered by record schedules and it's the state that issues us those record schedules. For the new employee orientation I have a photograph of a desk piled high with paper. It is not my desk but it looks kind of close. So what is a record? I'm going to touch on two RCWs. 4014 is the Preservation and Destruction of Public Records Act, and it defines a record as anything made or received by any agency in the state of Washington. So if we create it or if we receive it, it is a record. as long as it is in connection with the transaction of public business. So records that you receive or create in your capacity as a board member are falling under this definition of a record. And then it's important that the state does not distinguish between format. So an email is simply a form of correspondence. It is not a record in and of itself. So handwritten records are records printed So it's important to know that the physical form or characteristics of the record aren't important. Oops, I went too far. RCW 4256 is the Public Records Act, and it defines a public record as including any writing containing information relating to the conduct of government, the performance of any governmental or proprietary function, prepared, owned, used, excuse me, prepared, owned, used, or retained by any state or local agency. That prepared, owned, used, or retained becomes important when we're discussing public disclosure. And 4256 defines writing as a whole lot of things. This little text block is really a subset. Handwriting, typewriting, printing, magnetic or paper tapes. It also includes old computer punch cards, which I haven't seen any of those, but frankly I wouldn't be surprised if there's still some kicking around. So we've talked about what is a record. Records management is managing those records that we've created. And the goal of records management is to control our records so we can reduce our risk, cost, and maximize our efficiency. This pertains more to county employees who are dealing with this on a more regular basis. But storing records implies a cost. We no longer are storing physical records at an offsite storage facility. We've called all of those back. But storing hard copy records has costs associated with it, as does electronic records. Also, if we are managing our records appropriately, destroying records once they've met retention, we can improve our efficiency. If you've ever tried to figure out which of the ten versions of the letter was the final one, you can understand that it's important to make sure that we're not maintaining records beyond their necessary period. And it reduces our risk. From a public disclosure perspective, if we've destroyed records that have met retention, we no longer have them. If someone requests those records, then we're fine saying we don't have them and closing out the request. If, however, we do have them and we don't provide them, there are potential financial penalties associated with that. And that can become important if there is a public disclosure request for any records that you may have. So in that case, we'll want to work with you to get copies of those records so we can be sure we're providing everything that we need to provide.

Mr. Brockman, I'm going to just interrupt you really quickly. Please. We are unable to have audio for our virtual attendees. Okay. And I believe actually because of all the technical difficulties, we're going to pause and cancel the entire meeting tonight.

Okay.

I'm so very sorry.

That's quite all right.

I'm happy to come back at another time. I really do. We appreciate you so, so much. We really do. And your time. And Anthony, I see you back there. I'm so sorry too. Yes. Sorry for everyone online. I'm not even sure if folks can hear me at this point.

I don't think they can.

Okay.

They look a little, I think if you can is make a motion to, um, I guess extend out the main issue is the public hearing tonight. So I think if you can make a motion to extend it and probably bump the rest of these agenda items to a later date and we can determine that at a different time.

Okay. I make a motion to extend tonight's agenda and the public hearing to a future meeting due to technical difficulties.

Is that different from adjournment altogether?

I think that would come after we extend. The public hearing is the main part that they want to make sure is extended. I'll second your motion.

All right. Are there any deliberations or questions regarding that?

I have a quick question. Can we just move this meeting one week in one week?

We could also call a special meeting.

Would we do that here or do we do that after? That's my question.

We can do it right now if...

That would be a, we have a few different departments because we would have public works and DCD staff to coordinate with.

Yeah. I think what you could do is if you're worried about the public hearing is you could call that for a special meeting, but we would have to make sure that we have staff capacity to meet that. So it would probably be easier to extend it to a later date and we will re-notice the hearing as a continued public hearing. Okay.

Yeah, okay. We already have a public hearing scheduled for that for the comp plan. I like that. Okay. I'm going to re-propose my motion. I now motion to move tonight's agenda, including the public hearing, to a future date. That will also be getting its proper noticing for the public hearing piece before that happens and gets scheduled.

I will second your motion.

We do have some deliberation from Mr. Burgess.

The road standards has a scheduled workshop number two I believe for your next scheduled meeting so we could just move our topic to that one rather than punting the issue completely Yeah, and then we can just alter our schedule for that process and then if there's an ability to come back in a special meeting to do the second workshop we would appreciate that opportunity and

I think if you coordinated with Clara, it would be better. But yes.

I just wanted to throw that in there before the minutes reflected. The entire agenda is being postponed. But yeah, we'll work with Clara to make that happen.

I'm glad someone's taking notes. Yeah, thank you.

So are we then going to move? So we'll move because right now it has two dates of discussion. And so you instead of moving this one by, say, a week, we want to move the second one by a week.

The challenge is our workshops. We have a workshop. We get feedback. We come back to you. We won't be able to provide those revised documents in order to get them on the agenda. So we'll have to delay that second workshop regardless.

Yeah. Okay. I think that sounds great.

Okay.

Thank you. Thank you for being flexible as well. Okay. Any other conversation or questions around this piece? Seeing none, all those in favor of moving the meeting, moving the agenda forward to a future date, including the public hearing with proper noticing, please raise your hand. My poor folks online. We have enough. Do we have enough of a quorum to vote for?

Okay.

Adrian said, yeah. Okay.

I put it in the chat as well.

Okay. Wonderful. Okay.

I think we luckily do not have any members of the public online.

Yeah.

Um, but we do have some planning commissioners and they have been, um, notified online.

Okay. Wonderful. Okay. Well, the mo it passes with the majority. Um, I saw Adrian, I just don't have David's boat. Um, Well, you guys, the meeting is adjourned. Let me, where's my exact wording? Due to technical difficulties, there will be no other items for tonight's meeting. I declare this meeting adjourned at 6.02 p.m. The next Planning Commission meeting is scheduled for September 15, 2026. Thank you, everyone.