Heritage Commission - Regular Meeting

all right we're recording wonderful start with roll call okay um with the size of the group that we have i will just acknowledge that you are here and reflected in the minutes uh commissioner kimball commissioner nace commissioner cotter and commissioner bowman are all present um commissioner Stedman, Commissioner Becker, and Commissioner Patrick were unable to attend today, so they'll be marked as excused. And we'll find out in the staff announcement shortly, but Mark and Derek had to step down for their personal reasons. So it's now commission of seven.

All right. Well, let's move on to the approval of the agenda. So folks can take a second and look at that.

Motion to approve.

Second.

Okay. Anyone opposed? Nope. Cool. Approved. Okay, so then that would be approval of the minutes from last month's meeting, which Brittany, I know you sent that out as well. Folks want to take a second to look at that.

Yeah, those came out this morning in an email that was separate. So if you haven't seen those, please check your inbox.

I will also move to approve upon review of those here.

Great.

I would second that if I can do that. Anyone opposed? Nope. Cool. I think those minutes can be approved then. Do we have any public comments?

Not at this time. There were two members of the public that wandered up here by accident, and I got very excited thinking that we had folks just popping in, but there's a different meeting downstairs, so.

Well, that's too bad.

I should have just stayed and hang out.

Okay, so we're on to announcements.

Yeah, so announcements just for your information. So next week I will be at the Preservation Field School, which will be a really neat opportunity. I will definitely present my findings upon my return at our next meeting, but I will not be checking email during office hours. Um, so I'll be probably logging in here and there, but I'm just saying I'm not so that folks aren't looking for me while I'm in the field, restoring some wood windows, learning about masonry repair and paint conditions.

Yeah.

It'll be so cool. Um, and then additionally scheduling, I'm going to be remote, um, for, I guess a couple of weeks in September. I'll be back on the 22nd. Our meeting is on the 23rd. I don't anticipate anything will go wrong, but if for some weird reason my flight is delayed or something terrible happens that I'm stuck, there may be a different staff person here to help you out. But I should be back in time for the meeting, so.

Cool. Any other announcements? Okay, and I think we are on to business items, the first of which is the CLG grant application briefing.

Okay, so let me, well, do you all have the agenda or the packet in front of you? Do you want me to share it or do you already have it? I have it. I can hold it up for myself at least.

I have it.

I have it, so I'm good. Awesome. Um, so I guess just an update to folks, the original idea from last, last meeting that got researched and looked into, and we've been talking about, um, applying for a survey. That idea was not feasible with the actual, like looking into how, how much work goes into it. Um, it's a lot more costs than anticipated and a lot more time than anticipated. So we've shifted the application for the CLG grant to focus on outreach and education. The individual pieces to this will include attendance for places, which is the Historic Preservation Main Street Conference, applying for field school for next year. So I bet it's going to be great. And when I confirm that it's great, I can tell everyone how great it was so someone next year can go Hopefully someone on the Heritage Review Committee, that'd be pretty nice. We are also asking for some funds to print communications. So things that will help educate folks on our offerings, upcoming processes that they'll need to be aware of, just physical brochures like walking tours, things that we already have I'd say half of them are things we already have designed. And so those will be just really easy just fees for printing. And then there's a portion of them that will be upcoming designs. So those things will include what the code updates will look like. So, you know, you're in a historic district. Here's a flyer on what that means for you. Did you know next year this update will be changing and so there will be a local district listing coming your way? What does that really mean? And then also the idea of doing a fun and engaging, cool way to explain our programming, the historic preservation in Olympia zine is going to be part of that. I think that'll be really cool, a way for us to kind of stay in the spirit of Olympia. Olympia has a pretty prominent, like there's a section for zines at the library. Folks have zine like drawing meetups. So I think that using Arts Walk as opportunities to engage the public, trying to get folks to maybe doodle or draw an illustration or something that represents local history to them. I'm sure that there's going to be folks who have lived here for a really long time that even if it's not a beautiful drawing, a zine is just, you know, it can be whatever we'd like it to be. So collecting artwork from the public at Artswalk, integrating that with some information on what our offerings are, and then using CLG funds to print those zines. And I think that'll be a really neat, fun project to look forward to. I think that that's pretty much it we have. Let me just read this really quick. Oh, and applying for funds for the home home maintenance series or the just the info series that we've started with the window workshop. I know that we had talked about potential other types of materials So I had been in contact with someone from, I'll need to remember the name, but Northwest Masonry Institute. Basically, folks who specialize in subject matter expertise for masonry to see if that's a potential viable topic. But with this grant, we've applied to say DAP will get the final say on who our presenter will be if we're spending funds to hire them. So they'll be able to kind of thumbs up whoever it is that would be receiving funds from this grant. Um, in the past we've received, well, I guess in the past, most recently the window workshop, um, it was on a volunteer basis. So Dave was just very kind and excited and wanted to, um, engage with the community. But prior to that, we had applied for CLG grant funds. I think CLG or Thurston County, there was a grant, um, where we did a window workshop in 2019 and it was, um, I think $5,000 or $10,000. So long story short, having funds for it and being able to book the venue and kind of having things sponsored, I think we could have a bit more of an elevated product, maybe have some funds to purchase more materials to do hands-on demos or whatever that could look like. I think the need for that one is we can scrape it together, but we could also make a nice one. So let's make a nice one. That sounds great. I think that's what the application is now. Does anyone have any questions or cool thoughts on things to highlight? Next week, Friday, there is a presentation to the grant review committee. Because I'll be at the field school, Bill has agreed to join that meeting just so we can both make sure that if my internet doesn't work and I can't be there, he's definitely going to be available online. And so if there's anything that pops up for folks that could be a really cool talking point that we should bring to the meeting, I'm happy to

hear them or receive them by email and then bill and i can check in and make a draft script or something but no i just wanted to repeat that this looks really really good this is a very very professional tight document um so thank you for everybody that worked on it this is super cool yeah it looks great

Thank you. I know that everyone has put a little bit into it. So yes, I also thank you very much. I appreciate it. Yeah, I think that kind of wraps that up.

Cool. So the next thing is upcoming public engagement and volunteer signups.

So the volunteer signups, let me just pull them up. I see that you have all put your name into the sheet. Kyle, Michael on Arts Walk. We got Melissa and Stephanie for some Sandman Booth. Bill, if you've got time to be out for one of these events, there's some dates specifically for these two that we have already kind of agreed to. But the agenda item has a bit more Let me just run through them. I put them in chronological order so that we can just have calendars out. I would like to see if we have enough interest to commit to these. So the Sandman booth, as mentioned earlier, it's just going to be sort of sitting there and smiling at a booth. I think it's going to be pretty simple. There might be some slips of paper that say, share a memory you have with Sandman. And then the consultant is going to gather those and do some kind of an art project with it and present that to the port. So if you've got time to be at Harper Days, that would be great. I will be returning from the field school on Saturday midday, so I could be there on Sunday for a lot of it, but I won't be able to be there on Saturday. And I know that our group, some folks who aren't here right now, which is a bummer, but folks have committed to saying, yes, we wanna do this. And so we've committed to the other group. And so I just wanna make sure that we can follow through on that.

I have not filled this out yet, but I will put my name down for something here.

Thank you.

Yeah, I can do Saturday morning.

And I think that they should also have some nearby staff at a different booth, like right next to it or adjacent to it. So, yeah, any coverage would be super awesome. And then I think that fulfills our commitment to them to have folks there, at least one person for each day for part of it. So thank you. That would be great. um next september 12th so i will be out of town again this is that period where i'll be remote for a little bit um thurston county heritage day they reached out to see if we wanted to have a booth there it is from 10 a.m to 2 p.m and i went last year two years ago and it's cute it's a bunch of tables or booths with different organizations just sort of you know the typical pamphlets on what they offer. And then people from the historic preservation community show up to go over the Thurston County Heritage Awards. There's usually speakers, some kind of a cool presentation. I think last year, two years ago when I had gone, we had an author present their book that they had been working on. And we also met some prominent folks that were being recognized for specific work that I cannot remember. It was fun and they had cupcakes. So if you want to go to that as an attendee, that'd be cool. If you want to go to that and would be open to putting materials out, please let me know so I can respond to the person organizing that. I think this would be pretty similar level to what, I mean, you've experienced the arts walk, you've got the stuff out, people say, hi, what do you do? And then you say, oh, this is what we do. Here's a pamphlet. Go email Brittany if you need help. And then I think seeing the smiling face and saying, I met a commissioner could be great for public perception. But this is also an event where everyone's already part of the historic preservation community. So this would probably be the opposite where you could meet folks and network and do some rubbing elbows with cool people that

do work near to us and overlapping with our region so any initial interest uh we've got our library campaign kickoff that day starting at noon so unfortunately i'm out no worries

yeah i'll go i'm not 100 about handing out pamphlets but i really am eager to meet other people in the historic community so i would for sure go and drag my kid along so because um if it works out could i connect with you or leave some brochures and have you just bring stuff to put on someone else's table unattended for sure do that yeah

Cool, I'll reach around or I'll ask around and reach out to see if that's something that we have space to do and I'll be in touch. But yeah, you should definitely go and tell us how it is. I wanna know. That sounds exciting, yeah. Okay. Let's see, next. We have the next day, September 13th, This is the South Capital Neighborhood Association's annual barbecue slash picnic. So this is a community event at Lincoln Elementary. It's from 2 to 5 p.m. Folks show up and barbecue and hang out. They have booths, sort of like we'll call them vendor booths or info booths, but it's very similar where it's just like, oh, this is a thing in the neighborhood that could be of interest to the residents. So I think, um, I'm trying to think of who had been there in the past that I can remember, but I think they might invite like the fire department and a fire truck shows up and people get to like hang out and go inside a fire truck. There might be information on, um, gosh, some folks like Master Gardeners maybe, or, um, plant people. I think they were plant people at one, uh, one of them. And so I think that having a commissioner there would be at a very basic level of information at this stage. Um, we'll get to this later. We have started talking to South Capitol neighborhood association about, um, historic district stuff, but this should not be focused around that. I think that this would mostly be an opportunity to be, um, getting the Heritage Commission's name into the minds of all of the residents to say, oh, yeah, I know this group, and I remember shaking hands with somebody and handing out some, like, pamphlets or brochures. There's a South Capitol Historic District walking tour that they have, but we also have one, and there's a different one that the Historical Society, I think, might have. So that could also be fun with just, you know, pointing out all the different resources that they have to access things and sharing details on what it means to be in a historic district or on the register. Advertising a future historic materials workshop if we know by then that we will have that. So just, yeah, fun stuff. And I think they'll feed you.

They will. I will be there anyway. And I'll be tabling for libraries. But I can wear a pin. I can wear like the commissioner and then, I don't know, bring like some pamphlets to. And also, by the way.

Maybe we can give you a hat so that you can literally change your hat as you talk to people. Perfect.

I'm not too. Sorry. Do we all want to go?

If you're able to go, if you're able to go, that's great. I might be able to, but I'm not sure. So I don't want to say that I can't. So if you want to volunteer, please feel free.

Yeah. I would love to go hang out with Master Gardeners and I would love to talk about the workshop series like that. I'm really excited about that. If we have more info that we can relay like 100%. Yeah. Yeah.

So it sounds like I will let them know we are interested in being present. I don't know if that means that we will need to bring our own tables and chairs and public tent and whatever that looks like. They had also reached out to the stream team for stormwater stuff and I think that So the staff person they reached out to said, oh, unfortunately I can't go. And they forwarded it to a couple of other of us that do public engagement things. So like our climate team, historic preservation, and there was maybe one or two other groups. So there might already be a city table there. I will coordinate with them to see if maybe we can have at least materials at that table. And then if Kyle's near-ish to that table to be like, You take a step over and you're like, no, I'm on this side. Unless you do want the full booth and then we can set you up with a bigger display of things. How do you feel about reserving space?

My preference would... I don't know. I would prefer not to just because, like... We already have a table for the library where we're gonna have someone sitting at and we already potentially have the city table so I feel like it would like just kind of if we already have the city table, no. If we don't and we don't want to like buy a hat that says both sides like I can see us setting up wrong but I see if we just have the city I think we just like hang out around there and kind of claim that space in addition to the city. but I plan on like walking around and smooching with people. Cause it's like Master Gardeners like that. And that, cause I used to walk around that area all the time and like Lincoln Elementary is awesome. And I'm just, I haven't been there in a couple of years. So I am excited to go. Yeah.

They also invite like folks from city council, like council members will probably be there. Like there's going to be a lot of people in the Olympia. That's cool.

Yeah.

community that um you'll you'll meet a lot of fun people yeah i can just like walking around i can just see lots of walking running so i'm not super concerned about having a dedicated space i guess okay if that's the case and it sounds like everyone's sort of in the same boat of if you are going you're either you've got multiple things you'd like to be doing So we don't want to commit to a full booth space.

Sounds good. That is what I'm hearing too.

OK. Sounds good. I will let them know. Next event. Actually, hold on. I'm so sorry. I'm going to take notes really quick. I know that it's recorded and we can look back at this, but I want to make sure that I can get the right people the right details about the right meetings. OK. So I'm going to go back up. Thurston County Heritage Day. Stephanie said.

Bring materials. Yeah.

Okay. And then for the barbecue, Kyle is open to wearing two name tags. And then Stephanie wants to attend and could hang out in an area where we have materials and Bill maybe might attend if scheduling works out. Would you, I mean, not to single you out because I'm just curious, would you want to go? I don't think I can make that. Sounds good. Okay. Pending date. So the Moore Committee had been talking about doing historic trivia. We had been working with Kyle as a liaison to three magnets to see about a day to pick some time at the end of September, early October. Um, Kyle, did we, was the, do we hear back now? Not yet.

Well, no, there was, wait, the day was, uh, was it like the 20?

It was Friday, the 25th, October or September 30th or October 1st. I think I threw three out there because it was a Wednesday, Thursday, and a Friday. So kind of spacing out the options.

Okay, hold on. Let me, so Nate's obviously been going nuts with the Scherler Sunday stuff. So yeah, it reminds me I haven't heard back. But I will call, I'll call tomorrow afternoon when they open.

um and then can you just remind me of the dates again um september 25th which is a friday or september 30th which is a wednesday or october 1st which is a thursday okay so friday wednesday thursday

Okay. Um, I wouldn't anticipate anything on either the 30th or the first but I will call and make sure and then yeah, we can set it up.

Sounds good. And I can definitely participate in that, especially on the 30th.

Okay, that would be I will say, is there like from everybody else that's here? Is there a general preference for the 30th is like Wednesday more doable?

I don't have a strong preference either way, so whatever works for other people.

Yeah, the only thing on my calendar for that day is to put out the recycling, so I should be able to make it. Nice. All right. 30 preference, but we'll discuss everything.

That sounds wonderful. Thank you very much for reaching out.

Thanks, Kyle.

And yeah, I guess the Last one is arts walk, but we kind of already looked at the sign up sheet we had folks on Friday. And so we've got coverage for the beginnings of both or For the beginnings of both days, I can definitely be there. I'll be there on Friday the whole time. Saturday afternoon is available if folks are open. But this is also in October, so we can bring it up over time. And then the activity for this one would be illustrations for a zine. I think that the fall arts walk, we can collect the images And then in spring, we can have a layout of what the zine will look like and showcase it so that people can come back and say, I did this last time. Oh, my gosh, that's so cool.

Yes, Kyle. So I am now officially qualified to use the Resograph machine at Community Print, and it is There's an app that's called layout department and it is designed specifically to make zines. And so I've been printing out like stickers for library purposes, but ostensibly I would be able to collect these images and then turn them into like a zine on the machine for like very low cost.

Awesome. Is that something that I know that they community print has like open hours or days where folks could just come in and kind of check things out. Next time you're there, can you show me? I mean, I'm not trying to learn how to use it, but I just want to see what that is. Like, that seems cool.

Yeah. How about, so take a look here. I can put it in the chat. Should I put it in the chat? Yeah, that's fine. Here's the studio calendar. So I'm allowed to go Any time that there isn't a class happening, like I'm a full like annual member. So I just do projects there all the time. So if you see a date where there isn't like a class happening or there isn't like a reservation for the reason graph, it's kind of a pain in the ass. You'll have to look at it. But if those two conditions are met, then we can go in and then we would just have to coordinate schedule.

Cool. Yeah. Tomorrow is zine night. Ah, dang.

Yeah. It's sick. I can't go, unfortunately, but it's very cool. It happens regularly. I think it's a monthly basis. So if you wanted to go next month or had the time, you could.

September 24th is the next one. Yeah. Yeah. I think part of the outreach, I would like to connect with folks at Community Print for zines. There's also, I know there's a couple of meetup groups just because I've patronized places and seen people in like drawing groups. Um, so we, yeah, let's, let's talk about some outreach next month. Yeah.

There's a mean zine scene here in Olympia.

Ooh, I bet we could also, uh, advertise at the zine stand in the library to say like, like we love zines. Come check out the heritage commission's arts block booth. Fun. So fun. Okay. um i think that's the last for the events and stuff um does anyone have any questions or want extra information about anything i don't think so but i will try to figure out what i can specifically sign up for i um will be out of state

end of September, beginning of October for an entire week, so at a conference, so I for sure cannot come to the arts walk.

OK. OK, cool. Thanks, y'all.

Awesome. OK, that was the last business item then, so I think we're on to reports. should i give a pog report about south capital reading potentially yes yes cool um so some of us met with members of the south capital neighborhood association board and brittany presented um to them about locally listing um and kind of the benefits of locally listing I will say there was a diversity of opinions expressed at the meeting about the idea of pursuing a local listing. They had a lot of questions. There was not like a consensus reached, I would say at that meeting. One of the things that was proposed that I think could be a good point of conversation for us, perhaps the easiest thing to do would be to take the national listing from 1991 and to essentially submit that as a local district on its previously defined boundaries. That is what requires the least amount of work. It requires a fair amount of work from Brittany, but it does not require an obscene amount of money like some other options would. I, after having gone to a few meetings with folks from the South Capitol neighborhood, just given the complexity of the amount of funding that would be required to do a survey and how unrealistic that is, I personally kind of feel like that is a viable path and would propose that we should see if South Capitol is up for just doing that. But I'm curious what other folks think and if there are other perspectives.

I'm curious, Brittany, what that would entail. So when Bill is saying you've got, unfortunately, a fair amount of work that would ensue from this decision, what is that? And is there a regulatory framework that would interact with this decision

like pretty introduced challenges or can we really just like adopt it at a city level like the city council presumably could say yes or the city manager whoever so there is a public process for nominating a local district um essentially we need 51 or a majority of the folks who own the homes in the boundaries to say I want to be in the district um I'm looking at the 20 or 2001 or in the 91, sorry, 91 survey. And there are 483 contributing resources within the boundary and 200 non-contributing buildings. So that each of those people get a ballot. And then I get to manage when people respond and track that they voted and So whenever this does happen, regardless of how it happens or like if the survey is updated or not, it's the same administrative work. The ballot goes out. I collect the information. A presentation gets brought to the Heritage Review Committee as sort of a preview of it. And then the full commission would get a vote to say, or I'm sorry, there'd be a public hearing with the commission. um for folks to say great we love it or we don't for some reason that that wouldn't happen um and then the commission would then make a recommendation to full city council and city council ultimately approves it um yes kyle so the question is then is there a way for us to just quote empower the board to handle you know ballot distribution collection notification because if this is something that they want

you know, there should be some skin in the game. I mean, obviously, I think that we would still need to, like, collect, count, and then make decisions about, but to have, like, you more actively involved seems like labor beyond your responsibilities.

So, I guess I'm, I appreciate that. That's lovely. I think that if this were not a district with so many properties in it, it does seem like, okay, it's a clerical task. I think actually this might be something I will bring up to see if we have administrative support internally, and it's just a function of what we do. If you pursue the nomination and the Heritage Commission is submitting the listing, or if it's Joe Schmoe, also doing the same thing. The amount of properties and like it's it's gotta get processed somehow. So I think maybe this will be a seeing what kind of internal resources we have for support in as much ways as possible so that other folks can help carry the lift in my department. And then having, I guess, the commission participate in as much ways as you'd like to be involved.

But maybe to Kyle's point, is the next step for the board itself to approve going forward with that process?

The next step is an application. is starting at ground zero. So there's a form where you would submit to say, here's my survey and I would like to apply to be a historic district. Um, I don't know the exact order of operations, but, um.

But the board themselves would be the ones who are, who would be submitting them?

When you say the board, do you mean South Capitol? It can be anyone.

Okay.

So it could be a commissioner, it could be a board member, it could be a member of the public. And I think what I'm hearing from Bill and Kyle is that it should just be us and it should definitely happen at the very least to avoid, um, the lapse in coverage. Um, but coordinating and collaborating with the neighborhood is still important if they want to pursue something above and beyond that, but staging it in a way where the coverage or the option for coverage if everyone votes yes is still happening. Bill, would you, yeah, can you?

I was just going to add, so like one of the things that Brittany mentioned when we met with them recently was that they would have, if they wanted to pursue it, they would have the opportunity to develop design guidelines for the neighborhood or design standards for the neighborhood that could be part of this process, could be part of the local listing. That is obviously something that I think we would want them to lead on because it is their neighborhood, but we would probably want to consult with them on it. But yeah, like my, I guess, personal feeling is that it may be worth it for us to submit the application. Brittany has kind of laid out the different paths for them, but my understanding, and Brittany, correct me if I'm wrong, my understanding of the process is even if we were to submit the application, South Capitol residents or property owners are still going to need to receive like a ballot of some kind, and they're going to need to make the decision themselves about whether or not they want to that so uh in my mind if we were to decide to submit the application i don't think we're necessarily superseding the neighborhood in a sense but like we're giving them the opportunity to weigh in formally as opposed to kind of back and forth informal conversations can you say that last part of your sentence again Tom Epstein, yeah I guess my my thinking a little bit it's like if we were to decide to submit the application and i'm not proposing that we move to do that tonight necessarily but. Tom Epstein, If we were to do that. Tom Epstein, It would be a way of getting the ball rolling and then give residents, the opportunity to respond to that and decide whether or not they wanted to do it, because right now. We don't really have a great way, I don't think, of reaching a preponderance of people in the neighborhood to actually get their feelings on it. But if we send out a mailer that includes this ballot and information about the decision, then they would actually have something to respond to.

That makes sense.

And by mailer, I mean, it could even be as simple as, are we allowed to put things in people's mailboxes? Would we have to actually mail it? Because we can walk the neighborhood. I mean, it sucks, but it's possible, like the whole thing.

I would be hesitant to do that. It's been some time since I've done any mail legal research, but I don't think we're allowed to do that. Like tampering with a mailbox, even with a good intent, I don't think is legally allowed. Sorry.

I feel like I remember hearing that you can't put mail in someone's mailbox, but you still have the ability to knock on a door and hand someone a flyer, but then that's 483 conversations or maybe 600 if they're non-contributing. Yeah. Yes, Bill.

I was just going to say, I mean, on one level, I very much like the idea of going around and talking to people. I think that's a good thing. Practically speaking, I kind of personally feel like this should be on City of Olympia letterhead It should be something that is clear that it's coming from us, I guess, as an extension of the city or from the city. Because I would worry that if we put something into somebody's mailbox, legality aside, if we were to do that, I just don't want things to get lost in the shuffle. I'd like something that comes from the city. I think people maybe are more likely to open and engage with. That's my sense, at least. I don't know.

I agree. Because if it's coming from something that's non-official, people might think that it's a scam. In this day and age, you just don't know what's real and what's not real. So on a formal letterhead that has an actual stamp on it from an envelope that has a city logo on it, I think is best practice and more likely than get people engaged because it's basically like giving them a formal notice through appropriate I mean, first class panel is how you inform people of things. So I think that that's appropriate.

I know that Brittany sent an email in response to the meeting that we recently had with members of their board and kind of laid out some options to them. I don't think Brittany told me if I'm wrong. I don't think anyone's responded to that email yet. um but we may want to give them a little time to respond to it and then if there's not a response maybe have a conversation about if this is something we just want to move forward with um i think so i end the email by saying that the heritage commission's meeting on wednesday we'll discuss it when you have your next meeting let us know how your discussion goes um and i

I'm happy to answer questions if they have any. So I think we can give them some time. I can look online to see when their next meeting is and then checking in after their meeting so we can just see what they think. Yeah.

I think that's a good idea. If you're able to check in with them after they have their next meeting, that way we can hopefully see what they think. And then that can hopefully be something that we talk about, I guess, probably at

our next meeting would be my guess.

Yeah.

Okay.

Cool.

I move to do what Bill says.

Awesome. Cool. Are there other reports then?

Yes. Would you like to report out on that?

I'm reporting out on the Moore Committee. I am now the only member of the Moore Committee. So if anybody is interested in joining the Moore Committee, we are going to do fun things, including trivia and prep for Arts Walk and things like that. So that's my report out from the Moore Committee.

Can I say that that's real rough. You're going to need help with the trivia. Can I... I volunteer to help with that. That's tough.

You can, you can be a, um, an affiliated member of the more committee for as long as you want.

Okay. Can we get Brittany? Does that, do I get another.

A third, but yes, yes, I can. And then also for context, um, we have. Ben with the Olympia historical society, Bigelow house museum. He's a board member there. He's also at the secretary of state doing he he's state archives. He is on the planning committee for the event and he sent us a bunch of questions for historic trivia that have been used in the past or have been drafted. So there's a huge, there's like a good starting point for programming that event, yeah.

And I do think since it's going to be right before Arts Walk, it would be fun to do some trivia related to arts and heritage in particular, right?

Yeah, I mean, there's, we can get a bunch of questions if you want from like the Olympia Free Music, you know, Kelsey and Mark Lee. Out of curiosity, have you had a chance to look at the questions he submitted? Because like we want people to have a fighting chance, right? Like they can't all just be like really hard.

Yeah. They are a little niche. And so I definitely think picking topics and simplifying them is what the game plan is.

Yes. And I also think multiple choice is a possibility, even though that's not popular in trivia nights, I think it can be helpful sometimes. Professor Bowman speaks the truth.

I also, on the note of trivia, it's not on a night where folks are expecting trivia and it is a event that will advertise and the historical society will probably advertise because Ben's on the planning

committee um but i hope you can i hope you could show up and bring a friend and tell your friends to bring a friend um i think it's gonna be interesting to just see what it's like um but yeah i will um message you britney tomorrow once i get a response they'll check the calendar at like whenever i call probably like 12 31 um and then we can let everybody else know and Deadlines.

Thank you. That'd be awesome. Cool. Thank you. More committee.

Yes.

Thank you. More committee. Thanks, Kyle, for your affiliation.

It's an honor and a privilege.

Cool. Any additional reports?

The Heritage Review Committee. There's a meeting. I have sent out an email to reserve September 14th. Is that correct? Did you get an email, Stephanie? Okay, so I'm gonna send an email out. And it's going to say, please reserve September 14th. So not everyone needs to take notes, just folks on the Heritage Review Committee, which is funny because The three folks that are out are the three folks on the committee. So I will email them this. But because I'm out, we're going to have somebody else filling in for me as the staff role. So just be prepared to meet a different person. It's likely going to be Kernan, my supervisor that you met at the public hearing, or a fellow planner who also said she's available to step in. Oh, sweet. OK, I did send it. Awesome. Thank you for confirming. So it'll be a packet sent out before the event. business as usual, but just a different person. I think, and just for your FYI, there's a, there's an applicant who has been reaching out to me about special tax valuation and a local listing for a project. It's a large rehabilitation project. I let them know that they can do their listing and special tax valuation together at the same time. So they're planning to phase them together. But the rest of the details of the project have been they have been unable to share them with me at this time. And I told them we should really link up before October 1st, which is the deadline so that we can make sure everything looks good, because if something doesn't line up and for some reason you don't get added to the register right now and we need more information, technically you wouldn't qualify to apply for the tax valuation. Then you'd miss the whole year of funds. So I don't know what their status and progress is as of today, but I just wanted to let the group know that that's something that's in the pipeline may be coming. Um, and so when it does get here, we are coordinating and ready to go and ready to look at it, know what's going on. Awesome.

Oh, I think that's probably it for reports then, right? Yes. On to other topics. Does anyone have any other topics?

I do have other topics. Wonderful. In fact, two other topics. Other topic number one is with our vacancies if anyone here personally knows folks that are interested in serving on a border commission aka this commission and that might have expertise in one of the historic preservation areas that we need to qualify as a CLG so historian architect there's a list in code that I can send out but we're going to be recruiting in October the There are a couple of folks that have reached out to me throughout the middle of the year, and I've tagged their emails so that I can re-reach out to them to say, hey, remember when you said this? Do you still want to? But I also would like to try to do some targeted outreach to architecture firms in the area. And basically, we need more folks, and it would be great if we got applications from the areas that we need to see filled. Heritage Review Committee. I think that would be the biggest need that I see. So just design folks. And then update number two. I think it's happening right now. I think at Clips tonight they might be discussing updates to advisory bodies for the city. So give me one second. Let me just pull something up. I'm trying to think about who sent it to... Okay, so there's a note that I will send out to everyone. It is a memo from Danny Madrone, who is the chair of CLPS, Community Livability and Public Safety Committee of the City Council. And the highlights here is it's a letter of gratitude to express appreciation for the input because our chair and vice chair, I don't remember, but had reached out to all of the chairs and vice chairs of commissions to get input on the process and so there was a big discussion round table thing that bill came to meet all the other chairs um so it was a thank you for that and some updates about the direction moving forward so i guess this should have been a staff update at the beginning apologies a little out of order But some of the direction that is resulting from that is to move forward with updating the recruitment process and timelines so that new terms or new appointments start in a slightly shifted time, basically to align with the work plans so that when you're joining the commission, you can see the work plan, that has been approved, but still get to develop part of it. I think like if we have to submit work plans in March, then commissioners would get started in January, February, so that there's that month of like, here's what we're working on. And they have the opportunity to be involved in that. I think They are also going to be changing the time that work plans are asked for. They are interested in seeing if they're asking advisory bodies to submit a check-in on their work plan. So like in December, tell us how far you got or what you did so that they can keep up with the work that's going on. And engaging, or I'm sorry, in developing an engagement toolkit to explore some supplemental styles of engagement so that potentially some boards that serve a specific function, very, very specific function that doesn't meet the style of being a board and having like, you know, monthly formal meetings. And it's like maybe better as a working group or something. Things can just be kind of shifted or restructured. the groups that may be restructured or they're discussing restructuring, a bicycle and pedestrian advisory committee, designer view board, social justice and equity commission, and the parks and recreation advisory committee. So those are the groups that maybe they can have the same goals met. Or I think one of the groups worked themselves out of a job basically, and they like did such a good job at making a plan and The committee started 20 years ago, but now it's no longer needed because they finished their plan, so you know what, what are they working on now they maybe they can switch to new things. As part of that design review board the. designer view board if they do end up. Being restructured I think it would be in our best interest to. see if there's folks that maybe, you know, the folks who were on the joint review committee and like they already are used to heritage folks and doing design reviews in other ways. I think it'd be really cool if maybe we could reach out to fill some of our vacancies if it works out, if they're interested and if it's needed. So more information on that when they do decide where it's actually going. In the meantime, I do think that soft asking around of folks or you know light planting seeds of interest is still probably a good idea but yeah so there's movement on the advisory board process and updates and and they are also with the recruitment process and timeline that it's not in this letter, but it also includes switching to an every other year recruitment cycle and changing term lengths. So I think that's still very, um, not finalized and was just part of like a discussion, but the idea is maybe term lengths become two years instead of three and then recruitment happens every other year. So, you know, you can kind of shift and you'd still, if you've got vacancies and you can't function, You could still be recruited on the off year or the odd year, but I think the idea is to sort of stagger things a little bit and hopefully have folks ready to hop in if there's a midterm vacancy. So hopefully that made sense and I didn't make it more confusing, but there's updates and I'll send this letter out to everybody.

Awesome. One question that comes to mind. So if they are going to restructure work plan stuff, does that mean then we would need to potentially change when we have our retreat and solidify a work plan? Like, is our retreat going to have to happen at a different time?

Maybe. Okay.

Cool.

I think it, um, I won't even speculate on how it specifically will go yet until they formally say so, because there's a lot of like wiggle room right now where things are kind of shifting to make, make things fall into place.

Um, cool.

And I also think that'll affect voting too. So like nominating for. chair and vice chair and committee structures and stuff. I think today the goal was to sort of re-look at who's on what committee, but half of the board is unavailable. So we'll probably discuss that at the next meeting with folks. Yeah, just, we might revisit that.

Okay, sounds good. Any other topics? Any other other topics? No? Okay. Should we, would someone like to move to adjourn? I move. Wonderful. We are adjourned at 6.33 p.m. We were very efficient.

Good team.

Yay. Thank you all.

Nice to see you. See you next time. Bye, friends. See you all. Bye.