Town Council - Regular Meeting

Well, good afternoon, everybody. Thank you for joining us. The meeting is now called to order with the clerk. Please call the roll.

Mayor Stanton? Here. Vice mayor Andean Keller? Here. Council member LaBelle? Here. Council member Liepman? Council member Moore? Here. Council member Pace?

Here.

Council member Thomason? Here.

We have a quorum.

Thank you. As a reminder, this meeting is being streamed live on the Internet and will be archived on the town's website for future viewing. The first item on the agenda is the study session. These items are scheduled for discussion amongst town council staff or their designees. Votes will not be taken on any of these items at this time but may be scheduled for final action later in the meeting or at a future meeting.

Members of the public are asked to hold their comments until call to the public is scheduled to begin shortly after six p. M. Public comments will also be invited when the agenda topic is placed on a future agenda for action. There are three items on the study session agenda this evening. The first is a discussion of proposed amendments related to the administrative review of certain plat applications that will be presented by our community development director, Chad.

Mayor council, thank you. This is, an effort we spoke to you previously about to meet some changes to the state, state law that were passed this year regarding how we pass various types of plats. We do have a couple of cleanup issues in here as well that we found in the course of going over the code. But with that, I will turn it over to Paul Michaud.

Ah, thank you. Good doctor Mayor, members of council. See you. So as mister Weaver mentioned, this is a discussion regarding the text amendments, for, the chapter six of our subdivision code. So just a bit of background, which I'm sure you're aware.

So the legislature passed house bill twenty four forty seven this year. They changed to shall rather than to a May regarding, administrative review of certain site plans, development plans, lot line adjustments, etcetera. Also in that bill was to allow municipalities to adopt a self certification program which was a May, so we're not pursuing that. So this is really just the focus on the plat changes that might happen. And, this would become effective on January 1 and hence why it's being discussed now.

So, again, you discussed this several times. The last time you discussed it was your exec session on September 11. Based on that discussion, staff lightly touched and made some changes to our chapter six code and brought it forward to our planning commission for some input based on your input, and that's pretty much what I'll be going over. So this is a text amendment to our town code, not the zoning ordinance. As such, it normally would just require council review and action, But as I mentioned, there was some direction to bring it to our planning commission for their input, we did on November 4.

Really only two things came out of that. They did see the draft that you have in your packet. The first, they talked about but really didn't take any further action on. As you recall, our current process for a lot split that is under two and a half net acres goes through our planning commission for review and action and is appealable or directly goes to you if somehow they deny it, for your action. That's actually not changing that component of it, but they were talking about possibly having it appealable instead of directly going to you.

But real realistically, what we have today is the most expeditious, which if the if the planning commission denies a lot split, it directly goes to you. So they decided at the end of the day that there would be no there was no suggested change on that. But there was a lot of discussion on that during that meeting. The second was was more of a cleanup thing. You probably recall we've had a couple of these.

The side lot lines in the first 40 foot of an r 43 lot has to be at an exact 90 degree to the street, if a straight street. And so there were some possible suggested language to maybe change that. We added nearly and they felt that wasn't very specific enough, but there's a lot of case by case things that go along with that. At the very end of that meeting, we discussed maybe doing something similar to what we're you'll soon see on the final plat stuff where we do with managerial special use permits, which is staff approval and a seven day sort of review. So we do possibly have some draft language with that.

You can certainly discuss that. There's certainly other considerations for you. Don't change it at all. We do have a reorganization coming up on the tail end, maybe pass it to there and have it looked at. So there's a lot of different things we can look at, if that's it.

But those are really the only two items that were discussed at the planning commission. So again, the approach that staff took based on your direction was to really lightly look at changes to the code. We do feel as we've discussed before that our process, what we do today, is administrative for all these various applications. And then, of course, this gives us further opportunity to clarify and define things, make some corrections that we saw, in the current, ordinance. The current processing would remain the same for preliminary plat, replat, easement, a right of way abandonment, which all goes in front of commission and or council.

Doesn't change anything with our private road conditional use permit or special use permit process or conditional use permit process for private roads. So that's all staying the same. This is really just focusing on the plat stuff. So lot line adjustments, preliminary plat, you know, final plat, those sort of things. So attached, to your staff report is this land modification process table attachment, which really just goes over all our current processes as well as sort of a broad look if you wanted to change it or more not a broad look at there. And I won't go into any detail on that. Really, I'm just gonna focus on the summary of changes that are in the text amendment that you have in your packet. So as Mr. Weaver mentioned, there are just some corrections. So the first one is that there's a correction, regarding the word final plat.

Final plat isn't approved by the commission. They used to go through commission and council and as you know, our current process for a final plat, it's reviewed and approved by the council. So that needed to be changed because it's just inaccurate of today's process and any current process going forward. The main change that you're seeing, would be in chapter six on the final plat map. So as I mentioned, right now that process goes for your review at a work session and then we bring it back again for your action.

So the suggestion here is, for our staff to review, and approve it and then do very similar to what we do with the managerial special use permit, give you the seven day review. So all that sort of text that you see in the text change is really just copied from that section over to here. So that would be that process. And what's useful with that is any time you have a final plat, you have a preliminary plat and the preliminary plat process is not changing and that preliminary plat process goes for the planning commission for their review. And then, it's always, you know, if they don't approve it, it would move on to to counsel.

Or if there's a deviation in our code, it still goes commission recommendation then counsel. So that's the change on the final plat that's being proposed. That's just all the text language there that c through g is all that process steps for, ascension, that seven day review process. Then there was another correction on our general plan where we talk about these cross sections. As you recall, the last general plan, we used to reference we used to have the cross sections in the general plan.

We pulled them out at the last general plan amendment, we can so we're just referencing the cross sections themselves. Right now, they live in a policy. I think they'll eventually live in the some sort of engineering manual that's being developed. Then as I mentioned before, we have the criteria regarding the loss with the 90 degrees, so there was discussion on that which I mentioned that the planning commission had discussion on. There was some reference regarding lighting on subdivision walls and fences.

We just changed that to the, article 11 because a lot of that comes also with our conditional use permit, which we never used to have a while back. So just generally referencing, the, article 11 secondtion. Also under the hillside provision, there's a section regarding, private roadways. Those are approved by conditional use permit, not special use permit. They they used to be. So there's just some cleanup here on some corrections. To the next probably change would be to modify the lot split on a nonspecial use permit property. So this is again what I was mentioning, the loss split under two and a half net acres. Again, that still goes in front of the planning commission that's still being proposed to remain the same. That is the only process we have that is a unanimous vote.

So just changing that to a simple majority vote like everything else. And then on the non administrative land modification on the special use permit property, So this would be a lot line adjustment and easement modification. You've seen some of those with the combination at the Scottsdale Plaza and things of that nature. That followed the same final plat process. So again, just following the same proposed final PLAT process where it would be a council or a commission or excuse me, a staff approval and then a seven day review, by council.

And then that's just showing the text changes that you have in your packet on that. As I mentioned, there's no change to any process regarding a deviation so if someone wants to deviate from any of the standards in chapter six that still requires planning commission review and recommendation and council review and approval. And then again, as I mentioned, no changes to our private road conditional use permit process, or private gate special use permit process or the SUP amendment, process at all. And that's pretty much the text amendment and this is, scheduled for December 11 at council.

Thank you. Very concise. Questions from the council? No? Councilmember Moore.

Thanks, Paul. Thanks for the summary on all of this. Question for you on the the part that's that's nearly

Mhmm.

On the side property line since we do measurements with degrees. Did you guys consider looking at a specific degree that you would be acceptable to approving? And did you look into nearly seems too flexible.

Mayor, council member ninety,

what would you want it

to be?

Yeah. I think we were generally talking. We talked about that. Some of these are very case specific when you start getting into. But, I mean, I think in our mind, we're thinking it's a degree or so. I think it would just depend on the metrics of the street, and topography and things of that nature and how the other lots lay out. So it could be a degree. It could, in some instances, might be one and a half degrees. I I I'm not sure. So we kinda started talking about that and maybe creating some certain criteria for it. That's when we started thinking, well, maybe do a same sort of seven day review so there's a a check, if you will. But, yeah, we certainly were looking at

I would be more something

more precise.

If having you decide on a degree whether it's one and a half, two, three, and then writing that in just to simplify things. It's more consistent with your applicants to know expectations and for us as well. Since this is coming up, I mean, there must be something that is you've seen that you would like some flexibility in that. So what is that?

Yeah. There's nothing upcoming. We've just had a couple of those that were were given to counsel. We sometimes get that even at a staff approval level when we're doing our our administrative, you know, blot splits or combos or things of that nature where people don't show it exactly 90 degrees, zero minutes, zero seconds, then we tell them you have to correct this. So, yeah, there's nothing in queue. But, yeah, certainly if there is a specific degree, we can certainly do that because, again, it would just fall back to it's a deviation, go through the process.

Thank you. Thank you, council member. Other questions or comments for Paul?

Vice mayor.

Thank you, mayor. I too had, starred the nearly 90 degrees. So, yeah, I would like a little bit more definition around that as well. The the other question I had, these new text amendments will also take away public hearings. Is that correct? There'll be no public hearings for these amendments? Did mind what I'm Right here it says administrative personnel to review and approve site plans, development plans, blah blah blah, approve design review plans based on objective standards without a public hearing. So

Right. I mean, mayor madam vice mayor, I think that the key to that is that we don't have public hearings now. So that this isn't eliminating public hearings. There are none.

Okay.

This is creating a more streamlined administrative process to what we think the intent of the statute was. But technically speaking, you don't have any public hearings to have eliminated.

Okay. Good. That's good to hear. Again, with the, modify for the town council to appeal the decision, it's a seven day process like the managerial, and there have to be three council members, so it's not a majority?

That is correct.

Okay. Mhmm.

And then my other question was on the general plan that you were gonna correct the general plan. Can we do that when it's voted on by the public body?

Mayor, and vice mayor, the correction there is the the street cross sections in chapter six says the street cross sections in the general plan, well, they're not in the general plan because we pulled it out of the general So where they live right now is they live in a policy document that's on the community development website. Uh-huh. So that's why we just put the town's street cross because if someone looks at that, it's not in the general plan. You'll you'll never find it in there. Right? Yeah. So it's that that's just like a scrivener's error if you wanna look at it that way in that. So you're not really changing the general plan because the general plan already doesn't have the cross sections.

Exactly. So I thought you were gonna include them again. Okay. So why

is No.

No. We're just what it is is in chapter six, it's it's it's telling you to go to the general plan to see these cross sections.

Oh. Does that make sense? Okay.

And they're not there. So that's just inaccurate.

Understood. Right. Alright. That's my question. Thank you.

Mhmm. Council member Pace.

Thank you. Now I've got into my computer. That helps. Thanks. A couple of things. The, I guess maybe starting at the top. The nearly 90 degrees, what is driving that and why would we change anything that makes things more dense and more construction in Paradise Valley and have staff approve things instead of committee members and committees that we put in place to preserve Paradise Valley. So why are we doing that? I I mean, I'm sorry. Don't mean

to Oh, that's okay. No. Sure.

But I don't get it. I don't get why we would change anything that restricts construction and size and density in town.

Mayor, council member Pace, I I I don't think it's a matter of restricting. It's a matter of not requiring things to be so perfect that you end up seeing things. We it's happened once since I've been here and and I think one time previously near to that because they weren't exactly dead on '90. It had to come to you and go through a process.

Property back that they built to make it '90?

No. No. No. At all?

Because they need it right away.

It's just a matter so you've got two lots, and it's a matter of them being perfect according to the code now. Whereas if you move this line an imperceptible amount, it will be off of 90 technically, but no one would ever know it. And it just puts a lot of process in place for something that's not perceptible to anyone certainly after the lot is platted.

Okay. But if it's never been a problem, why

are we changing has. We've brought in thing we've brought at least two that Paul recalls forward through a protracted process.

Mhmm.

They didn't accomplish anything. They were still able to split the lots because the lots were legal in every other respect. They were large enough. It it it just required a lot of effort to talk about the fact that these were, you know, half a degree off, one degree off.

Okay. But is there was this one of them when they tried to solve the right of way to make their numbers or is it a different case?

Well, that was that was one probably that you're remembering, but that that was part of the weird solutions that were brought forward to get over this this this 90 degree issue. Like, we'll we'll buy more land so so that we buy more right of way so that we can make this work better.

But it always worked prior for our town. It always worked prior.

What do we

I mean, we're not looking to make things more dense for our residents neighborhoods. And so in that case and I fought hard against selling the right of way for exactly all those reasons. And so I ended up finally on the winning side on that. Wasn't everybody's preference initially because people thought it's only two feet. Why don't we just start selling right of way so people can build more and be more dense and split lots and do things? I don't agree with that and I don't think our residents agree with that. So I think we always should I think our council and maybe it's not. We need to have a discussion again. But our council direction has been to keep things low density, not make it easier for developers unless there's a real reason to but from a density standpoint. I don't mean not having specific rules they follow, not doing what we've done for however many years we've been a town, sixty years.

But it made me very uncomfortable when that came forward to try to get two feet of right away that we were supposed to sell to allow them to build two houses and split the lot because it starts to trend. And a slippery slope is a slippery slope in PV. I think it's I don't support it unless you can give me some examples and pictures or something to look at. I don't know why we'd make a change to make things easier and more slippery slope and more gray area. I do agree with my council members, my peers that said it needs to be exactly a number. If it's 90, it's been 90. It's always been 90. We leave it at 90. That would be my preference. I don't know why we would change it.

But I mean, if you wanna show me some examples and there's some reason, I understand it makes it easier for developers and stuff. I got it. I'm in construction. Got it. But I'm not hearing a compelling reason to make a major change in town in Paradise Valley. I'm on the pro preservation side. If there's really logic, I'm happy to be fair and look at it, but I'm not hearing it. So I don't support that. The second one is on the appealable by seven days, I don't support that either. Part of the beauty of our founders and our past councils have been to have things go to council.

And it's a stepping stone to restrict people to think twice of bringing it if it doesn't work. And so I want it automatically. If something's denied, it should go directly to us. I don't wanna get into this, do we see an email and how many things do we appeal and do I have to call three council members to try to convince them really quick in a short time period and then I gotta go to the fourth and the fifth. That's not that's a burden on us as council members and we're elected to serve the residents. And we're supposed to be looking at these things. I don't have a problem with extra time and effort by our staff and our council to look at stuff. And I think we're doing too much that has to be appealable after the fact. So I'm just I mean, I know you guys are bringing it. I'm not mad at you guys.

I'm just, like, frustrated because I think we start with our general plan and we're always keeping it status quo if it protected our residents in our town and our preservation. And then if we're making changes, it should be in that direction like our group home in that direction to restrict and go back to preservation and less density. So I get nervous about starting to make things all staff driven. I know it's easier for you guys and easier for development, but I don't like that in PD. I like this involvement. When, vice mayor was asking about the public hearings, I think when at the planning commission when we that there was this discussion, and I think Paul you did a great job. I think it was you or Chad explaining it. Is that what we do and Andrew I think you were at McGuire was there as well. Is that what we do is we call it public meetings and public input. Correct?

Is that the term I remember? And so you did a great job in advocating to have that public input even though the rules have been and say we don't have public hearings. We did it anyway by public input. And then that helps the council. That helps our volunteers. It helps staff hear what is concerning to our residents. And I like that. And we're not changing that. That public input rate is still going to be there 100%, correct?

Correct.

Correct. So we get to have that option. And my idea with these new state laws that I mentioned before, we don't have to go there, is, you know, if it's gonna go more staff driven as opposed to council volunteer planning board of adjustment, etcetera, I think the way we get around some of this for the town and the uniqueness of Paradise Valley is we put it on camera and we get to watch the staff meetings and then people can give input. And that's going to slow people down to do the right thing. And what I found in PV over the years is that when we ask our developers and our applicants and our new owners to actually do things that benefit and are consistent with the talent like we did with Bedrock to remove the signage even though by entitlement they had rights to do what they wanted to do in some ways.

We asked them and they just did it. And that's a really fair good way to deal with our development community, our residents, our applicants. And having an eye of watching does some benefit. And it just kind of happens and evolves into the right things that fit our general plan and fit our town. So I don't support those two changes unless there's I I am open minded. I'm hearing about it. I understand. But I'm not gonna make it easier to make more density in the town of Paradise Valley. And I use substance behind it and my legal skills behind it and zoning experience behind it. And so I get it makes it easier for staff, and I get it does.

But if you don't have a compelling example up there of something that really is awry, the two foot selling right away because somebody couldn't build more density is not the answer for me. So anyway and I had said that to Nick Provenaugh. I I don't wanna ever see that again. You know, I was very clear. It doesn't work for me. So anyway, that's my comments. So I don't support those changes. I think we we have it. It was working fine. Again, if there's pictures and examples you want me to look at by our next meeting, happy to do that and change my mind. I'm always open minded, but I wanna see us gear towards what our general plan is, involving input, our residents, and our and our and our committees, and getting to good good outcomes and good development that matches PB, not goes the other way. So I yield. Thank you.

Thank you, council member. Council member LaBelle.

Thank you, mayor. Thank you for the, presentation. If we go to page two and it says today's goals and agenda, discuss amendments on administrative review of certain plat applications in accordance with current state of Arizona legislation which, you know, is the, house bill twenty four forty seven is what I'm presuming. What is the minimal we are required to do to meet those objectives And does this are all of these amendments directly related to compliance of that, or has there been additional information that you're giving us that are is, you know, just suggestions that you to help the process run more smoothly. To my other, colleague's points, I think everybody's a little bit on the same page where there's this hesitation to do anything more than we have to.

If it makes more sense, we're open to hearing. So I yield. Thanks.

Mayor, members of the council, as to the question of how much do we have to, if we wanna have the answer to that, we'll go into esession, and I'll give you the answer that we talked about the last couple of sessions on it. What is here today, we believe, is the town's approach to complying with the mandate from the state. It is customized for what you do in a way that we think meets the intent of that statute. The cleanup items are there because when you're in those sections of the code and you see that there's something that needs to be cleaned up, you'd fix it like the reference to the general plan where something really isn't in the general plan anymore. And then the other item was in that same section was the you the if you'll recall, we had that discussion about and at the end of the discussion, the last question was, how much was it?

It was, like, 89.8. And everybody said, okay. Well, 89.8 is fine. The staff's reaction to that was maybe there should be some flexibility between a number. The planning commission and and council member Moore have articulated the same thing that give us a range of what it's gonna be, and then at least people know what it is. I think that makes perfect sense. But that's not a twenty four forty seven issue. That's just it's in the same neighborhood taking care of that issue while you're there. But you can parse out whichever pieces you want. I mean, there's there's certainly no the only mandate we have is are the procedural things that we're recommending to try and comply with 2447.

That's the only deadline item. Yes, please.

Thanks. I said I yield. There are thank you. There are so what public notice requirements remain? If there's no requirements, what is the intent as far as, you know, advising our residents on what we're doing?

So the I think what the state was trying to get a little bit when we're trying to touch in the as light a way possible is these are administrative items, not legislative items. There aren't public hearings. We've not had public hearings. I think from the state's perspective, less so necessarily for ours, is that the concern is that towns and cities have meetings and residents come and that the board, the body doesn't really have the authority to not approve these things. They meet the standards. They should be approved. And so in other places more so than here where they have these big subdivision plats, folks come and say, hate this. We don't want it. We don't want any more houses. We don't want this size lot or that size lot,

and the and the and

the council is sitting there left to take those things and arrows, it's administrative. Technically, they should be approving it because it checks the boxes. So what we're trying to do here, because we don't have all of those issues per se, is just trying to clean it up a little bit with the the few types of plats that that mister Michaud described that currently come to you relatively infrequently, one or two a year, haven't been problematic. You you do have a meeting that is public where folks could attend.

If you

want to maintain that, that's a a decision you can make out. Leave it to the town attorney to advise you on that perhaps. That's really the only change we've made here is to say, we'll take that that one meeting in in that in in in this regard, the others outstanding. We'll just make that a staff level, as opposed to bringing it to you where you're presumed to be approving it if it checks the boxes. We really shouldn't. You know? The point was made that you can ask for things, and I I suppose you can. Maybe that's worthy. I do want to say, though, from staff's perspective, this is an attempt to address an issue with the state. This is not an attempt for staff to rest control over any certain processes, or or certainly increase any density.

We don't perceive that that would happen because of any of these changes, so I I wanna make that clear. But, certainly, as attorney indicated, it's within your purview to take all or none of these suggestions. So Thank you. Hi, you.

Alright. Councilmember Thomason. Thank you, mayor.

I'd like to go back to the this is relative to the 90 degree lot line issue. My recollection of the last issue that came to town was a property that was two acres, had a house on one acre. They wanted to split it in half, make another lot. The reason it lot line was exactly 90 degrees. Had we agreed to the lot line where they wanted it, a portion of their house would have encroached on the setback. So one of the solutions was either sell them some right away so the other lot was big enough or have them remove their house, move a portion of their house so it didn't encroach in the setback. Am I remember the story correctly?

Yes. I mean, went back and forth a lot of different times with commission and counsel.

So as I recall, the discussion to sell public right of way was a very short, study session discussion and there was fairly unanimous and enthusiastic sentiment from the counsel that that was a nonstarter. So I think we all shared that that was a bad idea. I think the point is that homeowner, there's several ways to skin a cat as the old adage would be. One would be to compromise on the 90 degree line. One would be to sell them right away and one would be to remove a portion of their home.

I just wanna make sure that's the situation I'm talking about. Thank you for clarifying My position is 90 degrees is 90 degrees. Nearly 90 degrees I am very uncomfortable with and even specifying up to two or up to three degrees while I respect staff wanting to have discretion, where does it end? I really worry about the slippery slope. If a developer wants to take a lot or a homeowner wants to take a lot and develop it, they're gonna find other ways to solve that problem or they just can't split it.

So I'm not in favor of encouraging more lot splits and I'm just a rule follower. Follower. So my perspective is 90 degrees is 90 degrees. My second point is a technical question and it has to do with page seven, summary of changes. And this has first sub bullet point. This has absolutely nothing to do with the mayor. But the comment about the mayor signs the final plat. Are there other issues where the mayor signs land use documents or is that typically staff or on behalf of council? It just struck me as as odd that a mayor would sign a plat.

The the mayor typically signs the plats in in all communities that we represent. It's on behalf of, though. It's never the mayor as an individual position. It's always on behalf of the community. Sometimes that's delegated. It's not in most places that I currently call. It's generally the mayor, and it's usually a problem of chasing a poor person down to send these giant sheets of mylar that we have for forever. So I I don't know that I've seen a community that doesn't, but I imagine there are.

So it's a normal it's a normal practice and in this case not unusual. I've just not seen it before. Thank you. That's it, mayor.

Well, Other questions or comments? Well, I just kinda wrap up and some thoughts here. I agree with many of the thoughts that came out today. I I don't agree with the word nearly. It's in the same category as almost and kind of. I think it just creates a little ambiguity, and so I concur that I I think the idea of being specific makes makes me more comfortable and doesn't leave room for doubt and question. So I support that. I think, and I from what, the town attorney said, this, this is what will put us into compliance with the state, with the state, direction. So I support, the effort, and I think that, the presentation was great, mister Michaud. Thank you, mister Weaver.

And unless there's any other comments, I think you should have enough to be have some direction and thought. I know, one of our council members asked for some specific information and if that if she'd like to pursue that offline, that's something. But there's no other comments? Awesome. Thank you. That'll conclude

the presentation. Yep. Yep. Okay.

Thank you. Can the town manager summarize his direction? I

think if I heard it correctly, and I think I did, is that we would move forward with the proposed changes except for we would leave the 90 degree, as it is in the code, as it is not required by the changes in state law and that based on what we heard around the table and was summarized by the

mayor that there seems to

be consensus to not move forward with that particular provision.

Council member Pace? Yeah.

Sorry. And following up, and we're not gonna we're gonna have any denial of a lots come to counsel directly not appealable in seven days.

Correct. Yeah. Planning Commission They did agree with that they decided not to move forward with that. So that's still state missing.

Thank you. Thank you for the summary. Appreciate that. Alright. Next up, we have item twenty five two thirty four, discussion of sanitary sewer manhole inventory update. We've set aside thirty minutes with our colleague Sam Kiet.

Mayor council, thank you again. We discussed this issue previously. It was actually brought to our attention at a council meeting on a related note a year and a half ago perhaps. Sam had just discovered the issue, and he's been moving diligently forward to rectify it since that time. So I will turn it over to Sam Kayat to update you on his progress and the and the contract that you'll be seeing today to continue that progress.

Good afternoon, mayor and council members. I will be updating you today about our effort to locate a missing sanitary sewer manholes in town. My presentation highlights. We'll start with the missing manholes and the previous locating efforts. Then we'll move to proposed phase two.

We'll talk about the cost versus budget, project timeline, then we'll conclude with recommended council action. In October 2024, staff became aware of missing manholes that had not been located during the town sanitary sewer assessment that was completed in 2021. As a result, we requested an update from the consultant that performed the assessment. And in December 2024, we received an updated report from the consultant confirming that there are 129 manholes remain unaccounted for within the town. 01/24 did sound a large number to me, so I I wanted to personally and with the help of internal staff to kind of investigate and see why is that.

So the we conducted a field full field search ourself, and we successfully were able to locate 55 manhole of those 129. The remaining manholes required specialized equipment to locate. And in May 2025, the town retained Michael Baker International, a consultant, to conduct a more detailed search. And the work was divided into two phases. Phase one utilized ground penetrating radar and metal detectors to locate as many manholes as possible with that technology.

This was concluded in June 2025 with 25 manhole located. So we needed to move to a more advanced search, so we're proposing phase two of the operation. And in phase two, we will employ more advanced technologies to locate the remaining 49 missing manholes. This would include the use of robotic crawlers with sounders and cameras and mark and expose the found manholes and then update the manholes locations in the town's geographic information system, GIS. We see pictures of the technology that to the left is the ground penetrating radar that was used before.

And to the right, of course, is the robotic crawler. We will see the the instrument that can go in the sewer with the camera and sounders and then the screen and the user interface. As far as the budget, the Tawan fiscal 'twenty five capital improvement budget includes 150,000 for sanitary sewer assessment. The current estimated cost to complete this task is a $101,163. Moving to project timeline.

We hope to get the contract approved today, and then we'll be able to give the consultant a notice to proceed in the next few days, definitely by December. We anticipate the start of the locating efforts in January, and we estimate the duration of the surge to be about sixty days. So the staff recommend the council to authorize the town manager to execute contract number CONDash26Dash018DashENG with Michael Baker International in the amount not to exceed $101,163 for phase two of the sanitary sewer manhole locating services. So that concludes my presentation today. Thank you for listening, and I will do my best to to answer your questions.

Thank you, Sam. I think we might have a few questions. Councilwoman Pace?

Thank you, mayor. Thank you, Sam. This is an important project, infrastructure. I'm all about that. And this started a long time ago. Couple questions about what you're finding. It's good you guys found some of them. That is awesome. And you guys kept digging on it after you learned they're still missing. Digging. Yeah. Get it? My little play on words digging. So of the 49 left, so we have 49 missing still. The ones that you guys found before the 49, were any of them buried like under pools or pickleball courts or landscape? And if so, how do we deal with that? How do you staff deal with that if you find that it's completely cemented over or or buried with that's not able to be exposed? I mean, can you give us some examples of what happens?

Yes. Very good question. So the first 50 or so that the staff located, we we kind of decided that this is a good opportunity to engage everybody and work together. We we because we're always dealing with consultants, contractor. We never had to do anything in a group, go out there and and find things ourselves. So I think we thought of this as a very good opportunity to to harvest that and it it worked perfectly actually.

It was a definite treasure hunt,

a GOV. It was actually. Was a very fun digging. So what we did is we gathered the information that we have about the location of the manual, old maps and GIS and then we basically said, okay. $1.29 is just too much.

And and we do understand that the backdrop to this is when they did this assessment, was during COVID. Mhmm. So they they didn't go they don't they didn't go into people's backyard. They didn't go into where there's access needed like HOA access or gated communities. So a lot of these, we know that it's a low hanging fruit and we we can probably just by doing that, can locate those.

So we we started first with trying to figure out which ones are in people's backyard and we began making appointment. We knock on doors. We left cards and people were eager to call us back and say, yes, just just come down, you know, just just let me know what time. So they were very excited and they helped us. And he said, yeah, I I think there's something in my in the corner. It's buried somewhere down there. If you dig a little bit, you might be able to find it. So a lot of this, we we just go in there and we try to locate it with, you know, metal detectors sometimes. And and a lot of these we have to start we dig a few inches and we expose the rock and we find it, we take pictures, and we market. So most of them were in people's backyard.

We just had to ask. Some ended up being paved over. We there's that were paved over. So we we we those we we couldn't access. We know it's there, but we just we we couldn't access it.

Do you cut can you stop that? When you pay when you find them paved over, what happens? Do you block them off or what do what do you do to or

do just know them?

So the the plan is the one that are paved over, we will have to just market and then we will have to engage the contractor to open it up and then locate it and then we will do an inspection because the whole purpose is just to take a look and make sure it's structurally sound and it's not gonna collapse and cause us an emergency repair Right. Of something that we don't even know it exists. So we'll we'll have to open it up, quick inspection, then we'll raise the top to match the new pavement. So that's that's the plan.

Okay.

As far as under pools, under foundation, we have not found those yet, but these are coming with the new technology. There are a few that we could not locate at all. Even the consultant could have located with the ground penetrating radar, but we're gonna use the new technology. And and we may find some under pools. We may find some under people's houses. So we we don't we don't know. We we hope we don't, but that's that's the Yes.

And then the last question I had is when this started years ago, it was one of my pushes to to find all these. And it was because we had an arrangement with Scottsdale, and they had some restrictors and flow detectors or something in the the the sewer that Scottsdale was tied to. And I was in a different part of PV that was tied to that. And so we had concerns about flooding and they failed after so long and it was being done to help monitor the flow because of the MOU with Scottsdale. But how many of these you know, I'm hoping we found all of those and those have all been removed.

I know it's before you guys' time. But if we have 49 left, do we know how many of those potentially might have those devices in them still or do we think we have actually found all those and those are cleared so we don't have any issues? And do you know what I'm talking about back in the day? Okay. You might wanna explain because I'm not being as articulate as I should of what what technically it is.

Yes. So so a few years back, there was some kind of flow restrictor put in in most of our manhole, I believe. This was to prevent infiltration from rainwater or stormwater into the sewer system, into the sanitary sewer system because that basically has to go to a treatment wastewater treatment plan and affect its capacity. After years of of being in place, seems like some of them or or maybe one of them failed.

One fell.

And kind of fell into the sewer, into the pipe and clogged the pipe and caused sewer backup and some damage to a property or or more than one property. A decision was made to go find them and completely remove them. So far with the one that we have found, we have not found these devices. So they have been removed. For the 49 that have not been found, we don't know. It could be anything. Some of them are are very hard cases and there might be very old. So I I I don't know the answer to that. That would be that would be something to to look out for.

We had the one house. Yeah, we had one issue where it failed and it did a lot of damage to one of our residents' houses. But if there's 49 and we find the 49 and if there's any restrictors in them, they'll be removed. So we may protect and prevent resident issues from backing up if we find them too on the last 49. Okay. Thanks. Okay. I support the effort. I think it's great. Wish it was a little less money, but I get it's going be harder to find it sounds like.

But I do think for, you know, if we can get all 49 found and make sure there's no restrictors for it, plus you need to know what to do. But I'm concerned about the backups and we had, I think they even made a claim, you know, to the town over that backup system that happened with the damage. So I think it's worth finishing it off and getting those 49 found and make sure there's no restrictors and I yield and I thank you for your work and good good report.

Thank you. Other questions or comments? Council Member Lavelle.

Thank you, mayor. I just wanted to say thank you for the asterisks on the acronyms. I appreciate that, and I imagine the public would too. And thank you for coming in under budget on, that phase two. Looking forward to hearing what the results are and then sounds like it'll be a robust discussion moving forward for remediation if there is some. So thank you, for, just, touching on this and, we'll be staying tuned. Appreciate it.

Other comments? I would just wrap up by agreeing go ahead, vice mayor.

Mayor. I thank you for your presentation. Great job on, taking the ball and running with this because it looks like it's three years old from when we first started this. I don't even think you were here. I don't think Chad was here or Andrew, Shane. So great job for getting this rolling. Thank you. Question is, you have the general area of where these might be. Are there is there gonna be communication to the residents? Like, will they hear things? And so are they gonna I mean, I can just see someone calling me and say, I think somebody's underneath my house. Right? Yeah.

Yes. So if if if we have a reason to believe that the the manhole is inside any property, we usually knock on the doors and and talk to the resident. If they don't if they're home, we we leave our business card and we ask them to call us and we've done this before for the same effort, both alone and with the consultant, and and they they call us right away usually. And so we'll we'll let them know we will be most likely need the access. We will be doing the sewer, you know, and and inspection.

We'll be looking for these sewers. And if we need access, please please make sure, you know, the gate is open. Max is tied away. So, you know Yeah. Yeah. It's a it's a it's a so they they do that. They they are very eager to to help. That's actually yeah.

Okay. Good. I just wanted to make sure. That's all I have. I just really wanna acknowledge you both for bringing this up and getting it going. So I don't know where we left off for three years, but we're doing it now. So thank you.

Thank you.

Sam, thank you again for the presentation. I concur with this has been a long time coming. I I it's a critically important part of infrastructure for the town, and I know we were frustrated and staff was frustrated years ago to try to figure out where these were. So good on the finding the vendor that can help locate these. Wish them happy hunting.

And I will tell you that I'm very impressed with the timeline that after the go ahead and you're looking like sixty days from that. So we'll be excited to to get the results. And I do remember those those mechanisms that were in the the discussion about that and how much trouble those were. So hopefully we'll make sure we don't have any more of them and if you do you'll take care of that. So any other questions that you've got for the council or comments? Alright. That'll conclude the presentation. All right, next up is 25 to 57. We have allotted fifteen minutes to discuss the employee handbook updates with our HR director, Gina Monger.

Just debating if I need my glasses or not. We'll see. I've reached that point in life. Anyway, so my apologies. Thank you for having me here today. I want to discuss some recommended changes to our handbook. So this presentation is gonna cover how we got here today and what I'm hoping to seek from council going forward. So we will cover, again, how we got here today as well as the proposed changes and the rationale for them. And then the ask of council is I'm looking for consensus on the proposed changes, so that hopefully they can be presented at an upcoming council meeting for action. As most of you probably remember, we did do a major rewrite of the handbook, that went into effect on 07/13/2014.

The changes as they are defined in the handbook today is that all changes must be approved by council unless they are statutory, that in which time we would then just provide you with those statutory changes at the next council meeting. So the the first change that we are proposing is the smoke free workplace. Currently, the designated area is out behind the employee break area, but when we looked at what the statute was versus where things were actually occurring, we wanted to make sure that we were in alignment with that. And also the handbook currently states that the statute says 25 feet from any doorway, window, entryway, but it's actually 20 feet. The town had a long standing practice that it was 25 feet from any entryway and that is the town's prerogative to have a number other than what is the minimum statutory requirement.

I know some cities have, you know, 50 feet. So the 25 foot rule is the town then it's a long standing practice. I just want to clarify that it is the town policy and not the statutory policy. Also the intent is to clarify the location of the existing area available which for those that don't know it is actually if you go out and you head on the walkway between here and public department police department it's kind of that little area down in the dip there where there's the shade and the seating and then there's also ash can receptacle there. So we want to just make that clear that that is the only designated area that we have.

And then we also just want to clarify that folks are responsible for, you know, disposing of any smoking items, you know, safely and sanitary. So this is the language. It is the red line so you can see exactly what it is. It looks like a lot of change and it kind of is, but it's more about clarification of what I just covered. You will note that we we did address the personal vehicle question because it has come up.

And so the answer that we have is that yes, provided you still meet the other conditions as outlined by statute and town policy. So that is what we have put in there for consideration by council and again it's still employees are responsible for, you know, cleaning up after themselves effectively. Any questions? Oh, yes. Thank you. And it does include vaping, so that we do just drop that in there for all of those because that is something that, you know, employers have to deal with today.

Any questions at this point? No?

Okay. The next one is workplace conduct changes and this was kind of a result of when we were reviewing some items that there was a realization that we had the conduct that is expected of all employees, but we we all know that there are, you know, additional expectations placed on leadership and but we did not have those identified like we do for employees. We have them in our employee performance review forms and so it was just one of those moments that since we're gonna do this rewrite, thought we would add them in as part of the employee handbook, which is what council says we expect of our leadership. So that is what you're seeing here is the recommended language, and the vast majority of this comes from the current employee performance review form. There's nothing very earth shattering there, I hope anyway, but it's just good reminders and it's always good things to have to point to when if there's a question, we have something that we can point to and say, yes, this is what we expect of our leadership within the town.

So that is the intent of these.

I think we have a question. Go ahead. Councilmember Pace.

Alright. Thank you, mayor and thank you, Gina. Good work on everything as you always do. It's always a joy to see your work product and talk about it. This one I wanted to chat about. I thought a lot of the other ones were excellent. The workplace conduct for supervisors always makes me nervous as an employment lawyer for companies and management because it's often used by plaintiffs, to target with employees who are unhappy and they wanna target a supervisor to not hold them accountable. Sometimes it has the opposite effect. So you have a good supervisor who's holding employees accountable and they start saying it, oh, you're discriminate. And then they'll go look at this like a collective bargaining agreement provision and say, I'm gonna file a complaint on this, this, and this.

And right now, sadly, you probably haven't had to deal with this yet. With the chat GPT, we're getting all kinds of complaints by employees who write stuff up and they just use the policies, put it in chat GPT, and they're making claims against organizations. So I can see this one getting used against. Actually, I understand the intent behind it, But I don't know that you need to put it like this to be targeted because you're going to end up with claims. Because if someone's being written up or having a last chance agreement or having whatever, they're going to go through these and say, my supervisor doesn't leave. My supervisor didn't do this. And I always get nervous about some of this is already covered. I mean, we have number four, you respect and support diversity. They already do that. You have an anti harassment, anti discrimination, and retaliation policy.

You already have it. It's for everybody for djigg. And saying to recognize positive employee performance and accomplishments, that's dangerous ground because if somebody doesn't do it, they're going to start documenting and videoing and audioing and saying, my supervisor treated me differently. Look, it says right here in the policy and I never got a positive comment that day. So I just think this might get flipped than what was meant for the good intent of doing it.

I do think that all the employees I didn't look at all your overall one to compare it, but, you know, all the employees are at the same standard of performance. You know, they're at will. They do have some standards to go through with the personnel board if there's a problem. I mean it's really up to you and the town manager and however you deal with a director or a manager and writing them up if there's a problem with a one off. I get nervous about implementing across all the supervisors because I just think it's going to cause you even though all done with good intent, it's going to cause problems and it's going be by employees who are not performing.

I'm just telling you that's my read on it. So I would suggest taking this one out and just coming up if you need to tweak your regular employee codiconic fine. If you have a problem with one supervisor that should be a one off because you haven't even got everything listed here. It's not even included but not limited to. And then there's going be a million more. And a lot of these things are what they're supposed to be doing anyway. And I think you have it covered throughout the book elsewhere. Overtime is minimized. Be efficient. Don't discriminate.

I mean those are already covered in other policies. So I'm just giving you my it looked good for intent but that one big word of caution. These code of conducts that people are doing is a big push by plaintiffs lawyers right now to all employees to try to get every organization to adopt them right now so that they can bring suits and complaints. Because otherwise these don't exist and they can't sue over them. You're now making new standards that they can sue over and make a standard because they'll hold you more accountable for what's in your policies than what's in the law. So that's all my caution on that one. So maybe think if you might mind thinking about that one. The rest looked good, but that one is, you know, I can see if I was a plaintiff's lawyer how much fun I would have playing with that. So that's all.

Good intent. Thank you. I appreciate the comments. I yield.

Thank you. Other questions or comments? Councilmember Labelle.

Thank you, mayor. I I just wanna say I I have a little concern myself with the, proposed changes on workplace conduct. I'm I guess most of my questions might be these are 14 items. I it how much how many are in there already? These are 14 additional items that you're putting in? Or

Thank you. Two council member Pace's points. Some of them are in there, but sometimes it's the intent is to draw it out specifically that, you know, that as a leader, these are the things that you need to focus on and do. But her point is well taken as is yours on, you know, is does it make sense to include?

Right. And and I think some of my questions might be, you know, is there a way to do that by calling it something else like expectations or mission statement or goals or something that maybe doesn't sound as mandated as workplace conduct? That's just these I'm just throwing these out. Yeah. Not really a question as much as just a a thought or a suggestion having worked for a corporation that had some of these situations, that we were expected.

I I did, in my personal, you know, view did see that they could be applied subjectively rather than objectively because we're all human. So I just will sort of weigh in on feeling the same way I think that my colleague just presented in some on some level. Obviously, you're the expert, so we'll leave it to you. That's just my 2¢, and, I yield. Thank you. Sheena?

I I think the point of could we modify something that's existing and maybe make it more generic is probably, you know, something, that I'm gonna take a closer look at and see if we can come back and present something that that is not as detailed as this because the point is well taken, and I and I understand, you know, trying to mitigate risk and not create opportunity that we don't need to create because because as an HR, no good deed goes unpunished. Right? Other

comments or questions from the council? Well Gina, thank you very much for the updates. I think you got Oh some I thought we were finished. Okay.

Okay. So this one is very simple. This one is just adding in the allowance section safety boots. We've provided these two specific positions for a long period of time. It was just an oversight when the original rewrite was done.

The last thing is to update the appeal section to align with the town code section two five five personnel appeals board. And I just wanted to put the exact language in there so there was no, misunderstanding as to what was appealable under the town code and then subsequent under the employee handbook. So these changes mirror what is in the town code today. So today, I am asking for, any feedback and consideration that you all may have and I appreciate what I've received so far and I think I understand what council is looking for and so I'm just if there's any other questions or feedback, I would love to hear it at this time.

I don't think there's other questions. Vice mayor?

Thank you for bringing this forward. And, I do, on the second ask or the second submission about adding code of conduct for managers and directors, would be a little bit more cautious about that, and maybe more generic or and also talk with our town attorney about what he thinks might be best. And I think you did a great job. Thank you.

As usual. One question I have Jeanine. One of my colleagues brought up Chad GPT. Can you remind me, do we have an AI suggestions or policy in the employee handbook at this point?

It is very generally stated that employees will follow any guidance related to artificial intelligence use. And as of today we don't have anything official but it's certainly been a topic of conversation at leadership meetings and trying to determine, you know, do we want to take that on now or is it do we wanna see what the use is? So it is definitely a conversation within the HR community.

I am here quite a bit about it. Know we all are in different spaces and I would encourage that consideration and in particular the idea that if you're using a non paid AI platform and you put information into that platform, it goes out to the universe and that could be an issue with sensitive information, budgeting information, employee information. So I would encourage a development of a of an AI policy and and granted it's a moving target, but I think it's important and particularly in that space that you could inadvertently send information out to the to the world that you don't didn't want to, but you were just trying to clean it up with chat GPT.

Duly noted. All

right, thank you, Jean. Appreciate it very much. All right, so that will conclude the study session items for tonight. The next item is the executive session session which is not open to the public. So those that are following along at home, we're gonna suspend the video shortly and then we'll reinitiate the video at the start of the business meeting which is at 6PM this evening. So I apologize for that that break in the action. But with that, I would entertain a motion to go into executive session.

So moved. Second.

Then moved by the vice mayor and seconded by council member Thomason. All in favor? Aye. Any opposed? Alright. That'll begin executive session.

Good

evening, everyone. Thank you for being here with the, town council meeting for November '25 is called to order. Would the clerk please call the roll? Mayor Stanton?

Here. Vice mayor Andean Keller?

Here.

Council member LaBelle? Here. Council member Leitherman? Council member Moore? Here. Council member Pace? Here. Council member Thomason? Here. We have a quorum.

Thank you. Next on the agenda is the pledge of allegiance, and I'm very proud, that we have a couple of special guests that have joined us tonight. Paradise Valley residents, doctor Art and Paige Moen are here. Doctor Art is a renowned medical professional who's been a pioneer for bringing medicine and and healthy living habit habits to media and is a star of TV and radio and the Internet, and we've been incredibly grateful to have him as a town resident in Paradise Valley since 1973. And we're so grateful for your being a celebrity resident, you and your lovely wife, and we're thankful that you could be here today.

And I asked doctor Mullen and his wife, Paige, to be here because this weekend this past weekend, we had a remarkable Paradise Valley all star. We had a incredible car show that we'll hear more about, and we had the the Phoenix Marathon, which for the first time, they were celebrating their fiftieth anniversary. And for the first time, doctor Mullen had approached the town about bringing part of the marathon through the town of Paradise Valley. And he worked with our team, and he worked with with public works, and with the police department, and he was just an absolute pleasure to have helping us in getting Paradise Valley on board for the Phoenix Marathon. So would you please, mister Mullen doctor Mullen and Paige, would you come forward?

And both of you lead us in the pledge.

All.

Now before you turn away, I've got a couple of thank you pins for you. These are our pledge leader pins, which are very I can remember it. And and thank you for doing that.

Thank

you. Absolutely. Absolutely. Honor. It's a great honor having you here.

Thank you.

So next up, we're gonna have call to the public. Call to the public is an opportunity for residents to address the council on matters not on the agenda in conformance with open meeting laws. The council may not discuss or take action on any matters raised. However, the council may respond to criticism after all public comments have been made, ask the staff to review the matter, or ask that it be placed on a future agenda. Speakers are asked if they can state if they're a town resident and also asked to limit their comments to three minutes.

If you'd like to address the council, please fill out a speaker request form. They're located at the lectern at the entrance to the council chambers. And once completed, please hand them to our town clerk, Duncan Miller. Mister Miller, I only have one request to speak, and that is doctor Art Mullen.

Well, I'm humbled and thank you for the great introduction. Certainly things my father would like to have heard, but perhaps only my mother might have believed. So, the Phoenix ten k was the fiftieth anniversary this year. So, we decided in the celebratory moment that we would add a full 26 mile marathon. So, over the years, and again, it started with just a 10 k, and then we added a five k, and then a half marathon, and then this year, the full marathon.

And we are very grateful to you, mayor Mark, and all of the council members for allowing us to run through Paradise Valley. I mean, it's the first time, you know, that we have had an event like that that would run through Paradise Valley and that you were willing to acquiesce to allowing us to block some of your streets. Paige, my wife visited most of the churches along Lincoln to try to assuage any of their angst that they might have had regarding the race. All of that went quite well. So, we did send out lots of notifications so that everybody was informed and that they would be pleased with this.

We intend to have our fifty first race next year and plan to have it in the same venue and at Biltmore Fashion Park where it starts and finishes. The comments on the race were spectacular, Running through Paradise Valley. I mean, it really showcased Paradise Valley to a lot of people who came from out of town. We had almost 5,000 participants. We anticipate the race next year, maybe even having 10,000.

The race was livestreamed. So, some of my relatives in Philadelphia, California, New York, all of them were able to actually watch the race. And the and the first thing they said is, that course is so beautiful running through Paradise Valley. So, yay for Paradise Valley. We got some high marks and and of course, it's a it's a great place to live and I've lived here for a few years, you know.

So, I started this race in 1976 when I was in kindergarten and, you know, as most of you know, I've been here for a long time. I'll be 81 soon, so that's, you know, I'm just happy to have been able to be part of this event and having started it in 1976. We started with 500 runners is what we anticipated. We wound up having 1,500 runners. It started at 40th Street and Camelback and basically ran on the canal at that time.

We brought it back to the canal this year for the marathon, but the lion's share of the race really ran up 24th Street along Lincoln, and then Tatum just below where the firehouse is in that area. The marathon runners went on the same course, but they also went back on the canal at 24th Street where it transects, where the canal transects 24th Street. Race is part of the rich heritage of Arizona running. I mean, we have had many races in Arizona. Our race at different times has had up to twelve, thirteen thousand runners.

But, this year's race was probably one of the best that we've ever had. And, again, simply because the race course was so spectacular and people were able to, you know, run on the streets in Paradise Valley and come back. We had the support of Mayor Gallego, as you know. She was there, know, Mayor Mark was able to shoot the starting gun, you know. We allowed him with a gun if that was okay, you know.

So, and and of course, it's on Veterans Day weekend, and so we give the veterans discounts running in the race. And, I also am a veteran and served during the tail end of Vietnam from 1971 to '73 at Luke Air Force Base. So, I was a captain. I was actually had the dubious honor being the last group of doctors ever to be drafted in this country. So, we are grateful to Paradise Valley, and we are grateful to you, mayor Stanton, for everything that you were able to expedite and facilitate for having this run be a success. Thank you very much.

Thank you, doctor Mullen. And I'll tell you, bravo. Well done. And doctor and and Paige, thank you so much for coming tonight, being our pledge leaders. Welcome. Come back anytime. Very cool.

That's a

few messages. Pleasure.

Thank you. You. That's outstanding. Thank you again, and thank you for the commemorative coins. Alright. Moving on to the next agenda item. It's the consent agenda. Items on the consent agenda are considered by the council to be routine and are normally enacted by single motion. If a member of the council or public would like to discuss any item, it will be removed from the consent agenda and considered separately. Would the town manager please summarize tonight's consent agenda?

Thank you, mister mayor. On tonight's consent agenda for approval is item 25 dash two five one, approval of the town council minutes of 10/23/2025. 25 dash two five three, is discussion and possible action to adopt resolution twenty twenty five dash 12, approving the 2026 legislative agenda. And, item twenty twenty, excuse me, 25 dash two five eight, which is discussion and possible action to approve or excuse me, to authorize acceptance of two governor's office of highway safety grants. And finally, 25 dash two six one, discussion and possible action to authorize a town manager to execute a contract for phase two sanitary sewer manhole locating services.

That's it. Thanks.

Thank you. Would any council member like to remove an item from the consent agenda? Not seeing anybody. Would anybody in the audience like to remove an item from the consent agenda? Alright. Is there a motion to approve the consent agenda?

I move we approve adoption of the consent agenda as submitted.

Thank you.

Moved by the vice mayor. Second. Second by council member Labelle. All those in favor? Aye. Any opposed? Alright. Consent agenda passes. Okay. Next week, public hearings and there's none scheduled for this evening, but we have one action item, and that is discussion and possible action to adopt the town of Paradise Valley stormwater master plan, and will be presented by our town engineer, Shar Johnson.

I'm here to present the stormwater master plan adoption update. Just a quick run through the project timeline. The project kicked off on 03/26/2024, where we we met to talk about the town priorities as a staff along with the consultant, Kemeline Horn, as well as a overview of the project scope and the schedule. Our first council session took place on 06/13/2024 in which we presented the council with the data collection efforts as well as the h and h model. The second council session took place on 11/14/2024 in which the flood hazard analysis as well as identification of priority areas and the project ranking criteria was presented.

The third council session took place on 03/27/2025 in which we presented to the council the model finalization as well as the flood hazard area prioritization results and the proposed project alternative analysis. And then our fourth council session that took place last month on 10/09/2025 is where we delivered the final deliverables to the council for the next step for the adoption, which is our plan for today. So I just wanted to summarize as far as the fourth council session and what were the tasks from that from that session that we took away. And one was to send the master plan to the development community for input, in which that task was completed, and the staff followed up during our annual builders' meeting on November 6 in which we did not receive any comments or feedback on the stormwater master plan. The second task was to address the council's comments as well as to conduct a final review of the stormwater master plan.

And the next slide, will go over that as a summary. So this is a summary of our comments that were addressed from the October 9 council work session as well as council work session as well as from the staff. So that's a summary. There's about seven, eight comments that we addressed and I will go over those each comment on the next several slides, excuse me. So on this slide, we have table seven, which is page 42.

That was updated. What was updated was the colors on this particular slide. We didn't have any major corrections. They were mostly clerical or grammatical. And this was updated to match these two tables here, table six and figure seven, so that it matches the flood area hazard map.

In the next page, we updated you can see the red arrow there in which very small in the middle was was medium, and we changed it to moderate to match the the maps and what was said on the maps. In this slide here is page thirty three and thirty four. Figure four was updated to match the colors that are in figure five and figure six. And on page 41, the update's included as well, just changing the language from medium to moderate. And on page one thirty six, just a small clerical error in the legend, we updated that to match the rest of the stormwater master plan for this page, As well as page 161, we provided feedback to update the titles just to match throughout the stormwater master plan.

And then on page three sixty two, just a general update to make sure that we can see this particular slide. It was not shown correctly, and that is all of our updates that we have for the stormwater master plan from the last council session.

Thank you, miss Johnson. Are there any questions, regarding the presentation from council? Are there any is there anyone in the oh, pardon me. Council Member Pace.

I'm getting slow. I'll draw. First of all, thank you, Shar, for your hard work as town engineer and for this long process. We've waited so many years to get to this point. How many years has this been in process to get just to this final master plan?

Since I've been here before. Before? About over five years, I believe.

Yeah. And it was in process before you even got here. Yeah. Yeah. Because this is when I got in council, was 2000 whatever, '16, we had 2014 floods that were really impactful in the town. And now we have those two recent set of storms that caused water issues. How many in the last two storms we just had, did we have I heard, I think, maybe it was Isaac Shavira, but it was like 80 locations impacted for water and and then 30 on the second one. Is that the right number?

Mayor council member Pace, I do not know the exact number, but there were quite a few. Yeah. So there was a number of them on the public work side as well as in the engineering side.

Okay. And then when we adopt this master plan, this is gonna give us information as a tool for staff to identify and help identify projects can actually have impact to address drainage and and storm water issues and flooding?

That is correct. You you said exactly correct. That will help us to identify projects within the towns right away for storm water improvements and to implement into our CIP.

Okay. And then that'll help prevent some of these flooding and water issues that have been occurring like in the last storms, if we could get all of them funded at some point. Is that correct?

Mainly. That that is Yes.

Hopefully. And then when we adopt this master plan, it doesn't mean that we're committing to the funding of everything, but as a council, those will be brought each year to us as a CIP projects and prioritized, and then we'll actually then vote on the actual expenditures and choose the projects?

Yes. That is correct. The stormwater master plans identifies or prioritize projects, but they have not been actually put into our CIP. So it has to go through a process. It's prioritized, so we have to go through the funding and figure out, you know, what project, you know, we can go after, and then go into our CIP process. So it has not been there is no project and there are projects there, but it's not a project. Yeah. It's not a It's it's not approved.

Okay. So it's a plan to give us data to then select the projects. And then is that correct?

I mean, that's That is correct. It has the data has already been modeled. So with that data, it was able to identify what the flood hazard areas are and as well as identifying those areas and then identifying the projects that are within those areas. Perfect. And then you mentioned that when some of those projects percolate to be proposed

as part of the CIP budget to council that you go out and try to get funds and grants and can you explain that process that might help us fund some of these?

Yes. That is correct. One of the I have our oh, there you go. Project manager here from Kimberly Horn. He can probably answer some of this. So, yes, that is we we do have to go after different funding funding sources. One would be the flood control district in which they have several programs, their CIPP, which is their capital program, as well as their small projects program. So it's identified different pots of money that you can go after as far as and then having a storm water master plan actually helps, you know, because they see that we've done the effort. We've made the effort to prioritize and look into what those what the issues are in could be in the town. So we have already, you know, done that legwork. Perfect.

Exactly. And I like this better because in the past, we did kinda whack a mole and whoever screamed the loudest sometimes. And so this is gonna allow us to actually look at real data, make choices, get funding hopefully. And I'm glad please thank the Maricopa County Flood District. They've been very helpful to Paradise Valley since we have no real storm water system. And so it's helpful to fix these things as we go along. No. I think that I mean and you recommend us adopting this master plan for the town of Paradise Valley as the town engineer?

Yes. Based on my experience and working with other cities and other towns, I saw I see the benefit of having one, you know, as I explained. Having having a storm water master plan in place shows flood control flood control district as well as other funding sources that we have done the work and we're serious about getting storm water improving the infrastructure in the town and in our cities. Awesome. Thank them very much. And to our town manager, Andrew Ching, do you also recommend that the council adopt this storm water master plan? And can you

talk about what you see as the benefits and why we should adopt it?

And the recommendation is for the excuse me. The the staff report recommendation is for adoption. Some of the reasons I think I've already spoken to and I certainly don't pretend to be an expert in all these fields, but understanding one of the sort of bedrock principles of good management, whether it's at a municipal level or management of any organization that has responsibilities like an organization, like the town of Paradise Valley has, is to plan for the future, to kind of set a foundation of understanding and knowledge, to be able to collect data and to utilize that data so that it's not just sort of an ad hoc guesswork, but to try to have a comprehensive look at important things. And historically, I understand well before I ever started working here in Paradise Valley that that drainage and flooding and other types of issues within the town had been a concern for a while. Mhmm.

Not unique to Paradise Valley, but certainly other parts of the valley, and other parts of the state also have those concerns. City Of Globe certainly is facing that right now among other places in the state, but but to have that opportunity to utilize that so that when someone else is sitting in this seat, you know, in years to come, that they will have that opportunity to look at this document and to utilize it as a as a as a planning tool in conversations about things like budgeting, projects, capital projects, things like that makes a lot of sense to me. Okay. And certainly, I think staff with the ability to have Shar and her team work with Kimberly Horn over the last year or so, really kind of honing this, working together, collecting good data has been a good process, I think, and I appreciate the the collaboration. Thank you.

Thank you, town manager. Well, I will be wholeheartedly supporting it, and I'm really grateful. It's taken twelve years since I remember from the storms then that this really became a lot of discussion. Before that, there were council members before dealing with it. I know, you know, there's been a lot of discussion. I wish we could have rushed it sooner, but we just couldn't. And, it's taken that many years of that many people supporting it. Paul Mood used to go out as our town engineer taking photos and images. And, I saw in the last storm, Oh, PSPRS too. What?

Oh, that's right. Thank you, vice mayor. And one of the things I know that we've all been talking about is we worked so hard for the last decade as a council to pay down the PSPRS so that we took care of our officers and the pension so we would have money available when this came due for the Delta, when we were gonna have this plan, that now we can start spending it on the CIP projects because that was sort of the plan that we all talked about in the past under, you know, back in the old days, ten years ago. So we talked about push pushing pushing pushing PSPRS down. Now we're down to almost zero, almost.

And then we have the money now that we can start actually accommodating and doing some of these projects to stop the the damages that have been happening. And I will say in this last storm I watched, and thank you to Public Works as always, that, you know, I saw in the one storm, this this the I think it was the last one, the one before, the two that happened. I watched an area that's been on the CIP list now and it's in this plan, so I was like, good. Whenever it gets funded, it gets funded. But I watched how much damage occurred in that storm and I had to be the one to call Isaac Chivera and the town manager and it was I think they were out there for four or five hours with dump trucks and graders and it was on the West Stone Canyon.

It floods so badly there and it did did in the storm. It was really, really bad. And when you go over there, I've got pictures of the river flooding. I mean, was really bad. And it left dump truck loads of sand and people couldn't even turn on the streets. All the residents were calling and complaining like crazy because they couldn't get through. Was a safety issue. And, you know, I was glad to see that we're working on it. A lot of times in the past, we could only tell people we're waiting for the data. We're waiting for the data. And we're spending down the PSPRS to I mean, to get that paid for. So now we can raise up our commitment to infrastructure and do that. So I wholeheartedly support it. I'm excited to start funding it. We have tons of money to do that.

It's sitting in our reserves and sitting, you know, on however we do with our bond or expenditure limitation and the town residents expect it and we promised that to them for a decade. So this will be the time we get to cross the delta of pensions taken care of a little bit. Now we get to focus on infrastructure. So thank you for this really, really hard work. I just wanna commend you all in sticking with it. And for the many people and staff prior to you, the town, Kimberly Horn, thank you, and all the all the work that's done. So thank you. This is a big deal tonight. It really is. Thank you.

Okay. Anything else? Questions or comments from council? Councilmember Moore, please.

Thank you, mayor. Shar, thank you for the update and the corrections that you made to the report and stuff. Just a couple of questions for you. Are you aware of any discrepancies in this, updated report versus the Maricopa County's modeling updates that they've recently done?

Mayor council member Scott Moore, I'm not aware of any discrepancies, but I can allow Jeff Brunell, who's our Kimley Horn our Kimley Horn project manager to speak to the process that we undertook as far as the data.

Here we go. Mayor, council members. So discrepancies, I'm not sure I fully understand.

Any of the modeling do you have discrepancies between the modeling that they've done through all the wash studies that they've done in the area and then versus the report that you just put together?

Yeah. I I think discrepancies is probably the wrong way to phrase it in that, they've done past studies that certainly incorporate portions of the town, lower ending bin, ADMP, middle ending bin, ADMP. And at that time, they modeled it per the data that they had in hand. They modeled it using the same models we use, but maybe with different grid sizes, that sort of thing. So we modeled it in the same the same methodology using flood controls methodology, but we we use a very small grid size for one thing.

So that would result in differences, differences that we believe to be act more accurate. We updated, you know, culvert sizes, that sort of thing. So there will be differences in the model result. Discrepancies, you know, depending on how you interpret it, but there will be differences. But we believe that the models that we compiled for this study for you all are are the most accurate up to date models in hand.

Okay. Thank you. And if there are any modeling differences between this report and for future projects that whether it's a resident bringing in or a CIP project, that there are there would be discrepancies from an updated drainage and drainage drainage report. Will our will our staff or I mean, will our staff, make the revisions deemed necessary to update based on those new reports on a project specific basis?

Answer it.

We we will look at it as a case on case by case basis. So without having any specific examples, it would be hard to kinda speak to it, but we will definitely look at if there if if a developer comes with a a resident, you know, they're giving us different data based on what we have in our stormwater master plan, we'll take a closer look at it. So Okay. Yes.

Alright. I think the other thing to recognize there is that, you know, our modeling is based off a snapshot in time, of course.

That's what I was gonna say as well because it is a snapshot in time, and there's gonna be updated reports that will come down years later.

So

just want that on the record. Thank you.

Thank you, council member. Any other questions, comments? I would would thank the the team, the staff for pulling this together and those prior I'm I'm sorry.

I wasn't fast enough. Just a quick comment.

Oh, okay. I apologize. Go right ahead.

I apologize, mayor. I might not have raised my hand high enough. Shar, I just wanted to thank you and the team for your work on the storm water management plan. I I always applaud when we take a data based approach to our planning, and I think it's so important to our town that we develop very thoughtful plans. And I think this is a great start, which is going to allow us to make the right decisions on a capital project basis going forward. And as my colleague identified and our expert affirmed, life changes. And I'm sure that we will make the right decisions on a project basis as we go forward. But I think this is a good start. So I thank you

for your work. Thank you.

Thank you. Vice mayor. Thank you, mayor. Thank you, Shar. I love that we tasked you with this and you came in quickly with the results. Not too quickly, but thoughtfully and and and I'm really proud that we have this. I mean, it was a council resolution in April 2017 to develop a storm storm water master plan. So promise made, promise kept for sure. And it it is in our general plan too. It's page 65.

One of the goals is flood control drainage, minimize risk of damage or injury from known flood hazards. So we're also looking at our general plan as well and and being congruent with that. And and also, I saw that you came in under budget for the cost. So that always makes me happy. And you got some participation from the flood control district.

That's correct.

So kudos to you. Great job. Thank you. And we look forward to getting to work on our infrastructure. Thank you.

Thank you. Thank you for the comment.

Council member Labelle.

Just thank you, mayor. Just like to second that. Thank you so much. There's been five meetings. They were all robust. You took direction from counsel and staff. You've been very patient and taken your time to address any concerns. And I just think you did a great job. And I'm as everybody else said, I'm looking forward to moving forward with this. So thank you so much for the options and and also to Kimley Horn. Thank you. I yield. Thank you.

I think it's all really been capsulated. Again, thank you, Shar, for you and your team. Kimley Horn, great work collaborating with the Maricopa County Flood Control District. Thank you. I know this has been a big team effort and public works.

You guys have been awesome and continue to do stellar work. Hopefully, this will help lighten the workload down the road for you. So we're we're looking and we're optimistic about that. This has taken a while to get here, and I know that many of the leaders in the town council over the years, including Mary Hamway and others, put so much time and effort into building a direction that we have we have gotten to. And I could not be more proud of the efforts of my colleagues and the staff to to come forth with a with a great plan, and it is a baseline.

This is a this is a starting point for us to work from, and I think some of my colleagues commented about that. Things will change, and having this as a as a point of reference as we move forward and potentially when we look down the road when you may wanna do look back at this and and do an evaluation based on all those circumstances. But bravo. Well done. And, clearly, has been important for council this council and previous councils, as well as the residences who are here to serve. So thank you, Shar. And with that, I would ask if there is a motion.

Mayor, I proudly move that we adopt this town of Paradise Valley stormwater master plan.

Been moved by council member Pace. Is there a second by the vice mayor? Any discussion on the motion? Alright. I will ask for a voice vote. All those in favor, aye. Aye. Any opposed, please say nay. Alright. Motion passed unanimously. Congratulations. Alright. Next up, we have future agenda items. The town's future agenda is subject to change, and the public meeting schedule is available at www.paradisevalleyaz.gov, and click on meetings and agendas. Are there any items on the upcoming agenda that the town manager would like to note at this time?

I'll just one item I'll briefly note. We're gonna have quite a few items at our next council meeting, especially the study session. One of them will be Michael Baker will come and give an update on the number of zoning code amendments and changes. So that I know has been anticipated for some time. I think we last talked to you in September about it, so we'll be coming back at the December 11 meeting, the final meeting of 2025. Thank you.

Thank you. I would ask if there are any members of council that would like to add an item to future agenda. Not seeing any. We can go on to the consideration the manager comments. And so I would ask if there are any reports from council for the good of the order. Councilmember Pace.

I have a couple quick ones. Well, quick or not. Builders meeting. First of all, shout out kudos to Chad Weaver. We and the mayor. And we used to have these builder meetings on a quarterly basis in the town of Paradise Valley as well as utility meetings. And I've been advocating quietly behind the scenes and the mayor and Chad and town manager have been supportive. And Chad had his first one and we had builders there. I greeted them. I said hello and then I got out of the way and left.

But I did encourage them to encourage more people to come. It's a good time to meet with our staff. And as I told them that day, the more they can bring their fellow builders to the table and learn and ask questions, the more it frees up our staff to have to deal with violations and mistakes and it helps the whole town so they have more time to process, you know, projects. So very happy to see him, and one of them even said we used to love these. We had them every quarter at the town. I used to go to them, and I'm very happy to see and our whole staff was there. I met saw people I haven't even met in the town. So anyway, then I snuck out and I heard the mayor showed up too, so that was great. But thank you, Chad, for doing that. People liked it.

They I heard good comments, and I think you'll see a lot more of that. And I think the utilities meetings once in a while help them not, you know, tear up the road as soon as someone else does something else. So that's, I think, important to our town and our residents on the customer service theme that the mayor always pitches. Second thing, we had our annual experience Scottsdale meeting this morning. So thank you for those on our council who could attend. And we had a great meeting. It was Rachel Stockow. It was just amazing. Knocked it out of the park. One of the best meetings I think we've had.

The panel I mean, she and she really exhibited how much work they do and how important that is to our resorts to compete on an international level. And it's really a time of some pivoting and changing conditions. We had amazing economists there today. We had people from Virtuoso to talk about the luxury market. The one in France that talked about what's happening and what they're doing with the flights coming over and how their folks feel about coming to visit both Scottsdale and US Canadian and also Cvent who does all of the conferences because I know I deal with them with all my speaking engagements, they're always Cvent, Cvent.

They're the main main carrier here in the country for all the big conventions and conferences. Very interesting. Experience Scottsdale, a couple statistics. They had 21% new business leads, 8% year over year increase. It also talked about the panel talked about how important all that social media is to push out there continuously and in current form because that's how a lot of people are searching where to go for their conferences and places.

So, the market is more competitive right now. Scottsdale's in a very good space. The economy they talked about is stagnant right now. People are very fearful when he went through the economy Statistics that they feel like it's 2008 and a lot of people are not spending money. So it means we have to be more competitive, more careful, more messaging out there.

The economist said I mean, right or wrong, you know, I won't defer to you, miss finance quiz and statistics over here as the vice mayor. She'll challenge all statistics. But he said The US inbound arrivals recovery, because we have had that slowdown for a lot of reasons in our country for different reasons, is gonna be delayed to 2029. So, it is a key time actually that our direct marketing organization, Experience Scottsdale, is needed more than ever to keep us good for our resorts in the whole area here. Sorry.

And then the overseas market continues to decline. One of the other things that was interesting is that the Canadian expert talked and does all the PR in Canada, talked about why Canadians love to come to Arizona, love to come to Scottsdale, but the biggest problem they're having and why they've been holding back a bit is they wanna feel welcome again. They want to feel welcome. That's a good message. Right? They wanna be treated professionally and nice when they come across the border. They wanna feel that we want them here. So that was their message. The French, she was like, we love Arizona. We love Cactus.

We can't get this anywhere else. We love these experiences. They're adding more flights in 2026 and they have a lot of people coming and they really like it and they surpassed Germany from coming here, is a new change. That's a big change for us. So Rachel Stockholm on it and I think that is very helpful. One statistic just because we're business people and we like numbers, He talked about the travel resources. Very interesting on the tariff situation that the government is bringing in the revenue right now. $31,000,000,000 to the government bottom line in September alone compared to 8,000,000,000 all of last year. That was eye opening. Eye opening.

Now it offsets some of the one big beautiful bill cost, but that's a huge number. So anyway, that was the story there. Great meetings. It's going well. We've got some things we wanna talk to the council about and work on for next year on the legislative front. We've started things on that. And we've got a little surprise thing we wanna do in Paradise Valley with the resorts. And then the last thing, it's almost Thanksgiving. So, this is our last meeting before Thanksgiving and I thought it would be appropriate to think about first thank everybody, thank my peers, thank the mayor, he's done a great job this year, just really inclusive of everybody, very transparent, getting everybody up to speed, making everybody work, making staff work, making directors work. Expect expectations has been awesome.

But I also wanted to thank everyone and all the work that's been done this year. First, we had the big win, of course. Thank you, mayor. Thank you, town manager post office. That was a, you know, a five month endeavor all summer. We set you to the task. You guys didn't have to call us in for special meetings and you guys delivered and the residents are thrilled. That was a huge win for Paradise Valley in 2025, so thank you. I think another win for all of us and the work we've done this year is the CIP budget, getting looking into the bonds and ex and expenditure limitation. We've already been told by our staff we're gonna cap and we need to do something.

We wanna fund infrastructure. We've got this report tonight. That's just a huge second win for us this year in 2025. And we started, as I forgot, in 2017 is when I started on council. So I remember the many late nights and discussions on this issue with mayor Collins and and Mark Stanton on council together in doing that. I think this year our win will also be the group home situation when we deal with that. We saved the photo radar issue. It may not last for another year. May. Our goal on that is very important to get that for safety.

And we also HB 2,720 that I complained about for two years. The bill that got passed that allowed ADUs left off and caused Paradise Valley to be extremely vulnerable. I complained about it two years ago. Some people didn't believe it. And then we got the legal insights that, yes, it was exactly as I predicted. It was a problem for us. But with our lovely mayor and our great legislative team at the legislature with high ground, they got that passed and protected Paradise Valley and got the amendments to protect us. So thank you, mayor, on that one. That was big. And that's what helps when you have these legislative connections. Budget accomplished and we got two street sweepers. How cool is that this year in 2025? We hadn't had any since what, 2003? It's pretty old. '12.

Well, yeah, it was old. So we got two new street sweepers and did some of it with grant funding, so it was awesome. Right? Both, both, right? Both of them. We had our pavement increase. We had nothing being done in public works for a while. We know why. It was an issue, a lot of deficiencies. Isaac Chaveira has come in and Chris Martinez and just rocked it out of the park to say what we need to do, give us data to do it, and we did a facilities assessment in 2025.

I mean, we really did a lot this year. So, I'm super thrilled about that. We got our vice mayor rotation in, so we make that less political and people didn't understand that when we changed to an elected mayor, that's what made this all political because the mayors in the elected wanted to have a second in command that was on their side no matter what and would do what they say. Now, it's all even and we have a mayor, thank you, mayor Stanton, does he thinks everyone has one vote and everyone does things and we rotate people through, cross train and do a good job for the benefit of the town and I think that's the right way to be and we got that accomplished. Potential code amendments, we're working them through.

Chad's doing that on the large vehicle, the group home, the noise, think that's awesome. Sewer manholes, again, started when I started in 2017 and we moved that forward tonight too, and it's a big issue because we did have a residence situation happen because of an error with that. So I'm glad we're gonna get those 49 last manholes and get that taken care of. Oh, I put the buildings meeting. We talked about that. Transparency in the drainage. So I I there's more. I know. And we have lots of we have a lot of things that are that are budgets and items that are done. And I know, mayor, you guys and vice mayor my goodness.

We haven't quite got to December yet, but you have been rock solid as a team, as a leadership team this year and it really makes, I think, our residents proud, the business community proud, they feel there's stability here in the town right now that we need. And that's especially when we're right now at sort of a recession, interest rates not going down as the economist said this morning, It's a very uncertain time and uncertainty is good to have stability, so we like that. So I just wanna say thanks. We all should be very proud, our staff, all of us on council, and it's and our chief can't say enough about safety. Oh, should've said that on Experience Scottsdale.

The thing I kept saying, safe places to stay. That has been a big driver for the resorts and for people wanting to come here. And, you know, Paradise Valley and Scottsdale have been just a beacon of safety, priority, less incidents. We need to help Phoenix get more hiring in so they can help balance that, I think. And we have more to do for the police. I mean, we gotta get you a shooting range underground, we gotta get training centers and things like that, but we're on it. We're working on it. So anyway, we have more to do as a council, but I think we functioned super well this year. I think that says a lot to how much we got accomplished and how much more we have to do. So I would hope that we can communicate that.

I was really disappointed. A few residents came up and said one of our council members was telling people we didn't get anything done this year. We're not doing anything. You know, nothing's being done. And I was really hurt that at the car show and others, they keep naming this council member saying that. And I just hope we all can sit back and look and say, look how much we're doing, and we should be proud and we should be communicating that to our residents and not giving them misinformation and and undermining all the hard work we do. So pat ourselves on the back. We're doing great. We have more to do. And I thank you, mayor, and I thank everybody on the council and the staff. Good job for everybody, and have a good Thanksgiving.

Thank you. Any other reports from council? Council member Thomason.

Thank you, mayor. Shakespeare said brevity is the soul of wit, so I will take his good counsel. The HOA forum met in October. We will meet again January 15 at 03:00. And as thanksgiving approaches, I wish to thank every one of my colleagues here on the council and staff for all their passionate and good work for the town. Thank you.

Council member Lobel.

Thank you. I'm just gonna reiterate all the thank yous and gratitude I have to all of staff, volunteers, and council members. This weekend was a last weekend was a great example. For those of you that attended both a veteran car show and the Phoenix Marathon, it's just in another amazing example of how this town is the the volunteers are critical, and all of you also. So as we all hear our volunteers, my fellow council members, and mayor. So thank you very much.

Scott? Scott's member of Morgan.

Just a couple,

upcoming events. The coffee with the cop would went excellent. There was a it was a on active shooting training, and, our chief said that that really went well. And, there this Saturday at 09:00 is the, rappelling down the high rise in Downtown Phoenix for a special Olympics charity called Over the Edge that that comes up. Hopefully, it doesn't get rained out. And on 11/26, we'll be hosting our next blood drive in at the police department. So good luck on this weekend, and, hopefully, it doesn't get rained out.

Thank you, council member. Vice mayor?

Thank you, mayor. The car show was on Saturday, and it was a blast. And there were a ton of cars there, a lot of neat cars, a lot of people. I think we were at overcapacity, maybe, because we were parking on the end caps of the the parking structure. So it was it was a lot of fun. If you didn't make it this year, make sure you make it next year, but saw a lot of people. I was a greeter, had a lot of fun doing that with my colleague, the mayor. He did a great job. Might have held up the line a couple times talking to people, but because we gotta keep it moving. But but it was it was a lot of fun.

And I attended the planning commission meeting earlier that week on Tuesday, and we talked about the same things that the council talked about today in study session regarding the text amendment changes. And then board of adjustments, I attended on that Wednesday, and I think I was the only one there in the audience. So we should go say hi to our Board of Adjustment friends. I saw mister Kuukundal was just here, but he already took off. I was gonna point him out.

But they had a variance to that they approved on a a pool setback. So it was pretty it was like a sixteen minute meeting. So anyway, let's support Board of Adjustments and go and say hi to them. That's all I have. I mean, I'm grateful for all of you and grateful to be here as a council member and grateful for my father who showed me the way. So I will yield to my buddy here.

Thank you, vice mayor. Excellent reports, everybody. Really excellent, very positive, engaging. I too am so incredibly grateful for my colleagues on the council, our staff. I'm grateful for our health.

I'm grateful for our optimism and our hard work, And I'm incredibly grateful to our residents. The residents that empowered us to do this job, that keep communicating with us if they're happy or if they're not, and everything in between. And we welcome that feedback and we welcome that engagement. And for all of my colleagues that serve on all the different committees and help lead these groups, the payoff is that the residents are there. They appreciate the work we're doing and we invite more residents to participate and be part of it. And we're just we're very fortunate, very fortunate. So I'm thankful for those items. The car show, I I can't say enough. Had a great time. I was a greeter.

I did slow down the line, but I had to meet a lot of the folks and learn about the cars. And the cars were amazing, but the stories behind the cars, those were some fascinating, fascinating stories. Marathon, I'm so grateful that doctor Art Mullen could be here with his white page. Just a really neat opportunity. And and from all reports from PD and public works and residents, there were smooth smooth sailing. So our first big marathon, and we we seem to come through with flying colors. So congratulations on that. Also, we've got the cooler weather. That's awesome. But you may wanna sleep with your window your screen door closed and your window open.

But I'm gonna encourage you to lock your doors and windows at night and make sure you double check them in the morning because you gotta keep that five, 09:00 walk, or at least be aware and alert because the cool weather may lull us into a false sense of security, but safety and security is number one. And with that, good luck on Over the Edge on Saturday, and I'll turn this over to the town manager for his report.

Thank you, mister mayor, members of council. I'll just echo the sentiments about this is my third car show that I've been able to help, you know, get it to that point with the staff and our volunteers, the committee that meets in advance, and the planning that goes into it. Certainly, quite a few staff members that put in the hard work, and it was large. I know Chris told me we parked over 400 vehicles, I wanna say Wow. For for guests, which I think is the most we've had.

Over over a 160 registration, that's I think we had a 140 something, and then a bunch of day of people who showed up and did, you know, day of registration of the classic cars, the display cars. So it was it was a significant crowd that was there. I just wanna say thank you to our town staff and to volunteers for the work that they did to make that happen. One of the things that we've been able to have the last few years is the 1959 American La France pumper truck, the Rancho Cucamonga number four that the hall of flame brings every year. And I really appreciate the fact that every time I've asked them, they've done that.

And this year was especially difficult. They had a number of obligations over that weekend. And also, they're they experienced quite a bit of damage as a result of flooding and microburst. And their executive director, Chuck Montgomery, told me I I'd I'd love to, but I'm not sure. And I said, if you can, that'd be great. The town really appreciates it. They were able to do it. It was great. He was able to join us afterwards for the lunch, which was great. And I really appreciate that partnership that we're building with the Hall of Fame, which is a outstanding and really a one of a kind museum here regionally. So their participation in making it a special day is noted and appreciated. And in terms of thankfulness, you know, there's, in my opinion, no greater calling than serving others, and I'm very thankful to have the opportunity to do that here in Paradise Valley. Thank you.

Wonderful reports. With that, the next regular meeting is scheduled for 12/11/2025 right here. Looking forward to that. And I would ask if there is a motion to adjourn.

Mayor, I move for adjournment.

Second. Thank you. Been moved and seconded by the vice mayor. All in

favor? Aye.

Have a wonderful Thanksgiving. Thanks for being here.