City Council - Regular Meeting

Good evening. I'd like to welcome everyone to the City Council meeting of Tuesday, September 1st. Already September. Call the meeting to order and ask for approval of the agenda.

So moved. Second.

All in favor?

Yes.

Okay, great. So first on the agenda, we have public comment. If you haven't been in this beautiful new facility, you have a microphone. You must turn it on. The green light, just press the button and speak as close as you can to the microphone. We've had some people having trouble hearing it in the audience and also on Zoom. So make sure that we can hear you. And so we're going to start out with public comment. You are limited to three minutes. When you're called on, come up, turn the microphone on, state your name and mailing address, and three minutes of kind and respectful comments. Okay, so is there anyone that would like to make public comment on anything other than the public hearing? Okay, is there anyone on Zoom? If you'd raise your hand. Anybody rusty? Okay, so we'll move right along. Um, so our 1st item on the agenda is introduction of a new staff. And Tim and Chris are going to handle that.

Yeah, so I'll just go mayor mayor and counselors. I would like to announce that the city has recently filled 3 important roles. And actually, I'm going to add a 4th here in a minute. First, Tracy Abel, who apparently is running a little late, currently serves as the farmer's market manager and has been selected to fill the new position of TRT coordinator. She will actually be doing both roles, so we're combining both roles, with Trevor Mounts transitioning to the planning department. Mike Brown has been selected to fill the position of Assistant Public Works Director. Many of you know that Mike has been here and a valuable member of our team for a very long time, and most recently served as the Wastewater Utility Specialist. And then I'd like to introduce Steve.

Do we have Mike stand up?

Mike, would you please stand up? There you go. There you go.

And you're prepared with his three-minute speech, right?

Just kidding. And then I'd like to introduce Sierra Wilson. She was previously a first year HRAP Rocky Shore interpreter and is now the communications coordinator for HRAP. And we are looking forward to her creativity and with our social media accounts, her design abilities with signage. And lastly, also, I would like to introduce Jenny Gould, who has worked with us for a long time. She's actually been the volunteer and education coordinator for a couple of months. but I wanted to make sure that she also got introduced. And so these are the new staff, hopefully you- Great, welcome everyone.

Okay, next on the agenda, we have a proclamation, Proclamation 2613, National Hispanic Heritage Month. And Chief will present that.

Thank you, Madam Mayor and Councillors. So this is a consideration of Proclamation 2613, National Hispanic Heritage Month. Before Council tonight is a proclamation regarding the celebration of National Hispanic Heritage Month. Every year, National Hispanic Heritage Month is observed from September 15th to October 15th each year by Americans across the United States. Hispanic Heritage Month is an important awareness event that celebrates the contributions, diverse culture, and history of Hispanic people. This year's 2026 theme, Unidos Somos Mas, Together We Are More, celebrating family, resilience, creativity, faith, and service, honoring the diverse stories that strengthens our nation, investing in the future, and building a stronger America for all. Paula Bartelt and Adriana Lopez-Garcia are here from El Centro Northwest. If you want to come up and join me here and tell us a little bit about El Centro Northwest, that would be great.

Come on up. Thank you. So you want to speak real close to the microphone. There you go.

Buenas tardes. Mi nombre es Paula Bartel y estoy aquí en nombre del Centro Norwest. Muchas gracias a la ciudad de Cannon Beach por este reconocimiento y por darnos la oportunidad de estar aquí. Good evening.

My name is Adriana Lopez and this is Paula. She's going to say thank you so much to the Sydney Cannabis for the recognition and for giving us the opportunity to be here. And I'm going to be interpreting.

Para nosotros, celebrar el mes de la herencia hispana es mucho más que reconocer una cultura. Es reconocer las historias, el trabajo, las familias, las tradiciones y las contribuciones de las personas hispanas que forman parte de nuestra comunidad. Our community is diverse. We come from different countries and we have different stories, but we share the desire to build a better life for our families and contribute to the communities where we live.

To us, celebrating Hispanic Heritage Month, it's much more about recognizing our culture. It's about recognizing the stories, the work, the families, the traditions, and the contribution Hispanic people do as part of our communities. Our Hispanic community is diverse. We come from different countries and have different stories, but we all share the desire to build a better life for our families and to contribute to the communities who are living it.

Desde el Centro Norwest, tenemos el privilegio de trabajar con muchas familias, ayudándolas a conectarse con recursos de salud, educación, empleo y otros servicios. También creamos espacios para celebrar y mantener vivas nuestras tradiciones y nuestra cultura.

At the Centro Norwest, we have the privilege of working with many of these families, helping them to connect with health, education, employment and other resources. We also create spaces where people can celebrate and keep our traditions and cultures alive.

We believe that a truly inclusive community is one where people feel welcome, heard, and valued.

That is why we really appreciate Cannon Beach for creating this space and for recognizing that our cultural diversity makes our whole community stronger.

On behalf of the Center Northwest and the families that we are serving, thank you so much for recognizing our heritage, our culture, and all the contributions. Para celebrar este mes de la herencia hispana, el Centro Norwest los invita a participar este 16 de septiembre en el Parque de Cannon Beach, donde tendremos música y bailes folclóricos y comida tradicional.

As a way to celebrate this Heritage Month, el Centro Norwest will be hosting an event on September 16th at Cannon Beach Park. We will have food, traditional music, and dances. We really hope we can join you. And what time is that event?

It is from 4 p.m. to 7 p.m.

Okay. And we'll be passing some flyers. Thank you. Thank you. 60.

That's it. Bye. Thank you.

Mayor Knopp, I just really quickly would like to recognize Tracy Abel. Oh. Hi, Tracy. So again, she's the new TRT coordinator and farmer's marketing executive.

Thank you, Tracy. OK, Ron.

Thank you, Paula and Adriana. In your packet is the suggested motion for the proclamation.

26-13 in September 15 to October 15 as national Hispanic marriage month in Canada.

Second. Any further discussion? OK, we'll call, please, Jen.

Yes.

Yes.

Yes.

Yes. Okay. Thank you very much. My microphone's not on. Oh, geez. I'm trying to remind myself. We're going to get better at this. Okay. So next we have the city manager recruitment.

and heather or is ash is it ashley or heather okay hi and i bet you're brian i am hi and i think jennifer is there she is okay good evening jennifer can you hear us i can thank you so much Good evening, Mayor, Council. Congratulations on this beautiful facility. Amazing. And I understand that there was a beverage tax, so I'd like to think that I contributed a little bit. It's prepared food. It's very nice. So I think Jen is going to walk you through the schedule. Since I'm in the facility, I'm happy to stay as long as needed to answer any questions. I'll have some questions about stakeholder interviews that I'll want to talk to and see if we can sort through before I leave tonight. Other than that, I'm going to let Jen go ahead. And Jen, if questions come up, I'm just going to pause you so that we can answer those because I know it's kind of awkward being remote. So why don't you go ahead and pull up. Do you want to share your screen?

Yes, I'll go ahead and do that now. And we'll get this.

While she's doing that, my name is Brian Cosgrove. I'm a recently recovering city manager, retired in April, 31 years, eight years in Oregon City, 11 in Silverton, and the last 16 in Wilsonville. So I'm happy to be with you tonight. So thank you. All right, Jen.

Perfect. Can you guys see the schedule? Did I do this correctly? Okay, perfect. Thank you so much for allowing us to be here with you this evening. We're just going to go through this search schedule for the recruitment of the Canyon Beach City Manager. So we are holding our kickoff this evening. And from here, we'll go into a phase of profile development, wherein Brian will be meeting with stakeholders that you identify that would have valuable input into the profile for the profile materials and the advertising materials for this position. And we'll take that time to identify what is most important to you in a new candidate of a city manager. With that, oh, go ahead.

I was going to say, can we pause there for a second?

Yes, please do.

So typically with the stakeholders, it's kind of your purview as the city council. Every city is a little bit different with how they do it. Some city council just say that we just want you to interview city council. Other cities have community groups or at least members of community groups. Some people use the chairs for their boards and commissions. Department heads are usually included in that. It just depends on who you want to be involved in your stakeholder process to help kind of It really helps drive kind of what the critical issues are for Cannon Beach. So a broader perspective is always probably a better way to go. But do you have a preference on who you would like to include with your stakeholder interview process?

And you'd like us to give you that?

Yeah, well, just at least think about it. And as we're going along, I'm going to come back and circle back to that. But if you have a preference on that, it would be good to know. Because you can imagine with everybody's busy schedules, it takes a while to kind of get those scheduled up.

And your interviews with them are about, with each stakeholder is about 10 minutes.

Is that correct? We set aside, I think we set aside about 45 minutes.

Yeah, how about 45 minutes?

Yeah, 45. Well, specifically with city council. Right.

No, I meant the other stakeholders.

I can do those in groups, too. I prefer to do council and mayor separately, individually, but I can do groups of three or four with department heads. And for the community members or groups that you want to include, I can kind of bunch those up. You guys can't do that because then you have quorum issues. So, yeah. Go ahead, Jen.

Thank you. So again, we did meet with Mayor and with Jennifer to just kind of initially go over some of these dates. So as we go through these, please feel free to comment and this schedule can be adjusted as needed. Ideally, though, we would like to get kind of a baseline schedule in place. So as it's getting into the holiday season and such and schedules fill up, then we have these dates already reserved. So again, going forward, we would identify that we would have that profile ready to be in front of you at that October 6th meeting for the final profile approval before we go to launch the position on our website and on the job boards that we would work through and identify together. So we anticipate launching this position on October 9th. Again, that would be on our website through email blasts and through external job boards. We would have that go out to add for about a month and we would have a first review of November 8th. So that would be when Brian would go in and screen the candidates to see those that meet the needs of the city of Cannon Beach and who would be the best fit. He would interview those individuals. He would compile notes. We would do a little bit of a internet inquiry on those individuals. And we would bring all that information to you and we would have an executive session the week of November 23rd. We do need to kind of finalize that date, but we would plan on doing that the week of November 23rd. and have that information to you in advance of that meeting. From that meeting, we would pick the final candidates that you'd want to bring. Yes, go ahead. We want to change that date.

The November 23rd week, we have scheduled the executive session for December 3rd only.

Right. Oh, okay. That moved to the 3rd. Right.

Sorry, that did not get updated. I will make a note, and that will be December 3rd. Thank you. And so we would meet then and select those final candidates. And we would also finalize the details of that final interview process that would be on site. And I believe we're anticipating a final interview process. Was it the week of December 7th still?

Probably not. You're not going to, the council will meet an executive session and then, um, The people we need to coordinate to get here. Right. Yes, we're going to need to do that.

So if we have that on December 3rd, we would probably be looking at the 17th. We'll put you at two weeks out. So we would either do it the week right before Christmas, or we could push that out to the first week of January.

Does Council have a preference?

Is there a preference? Yeah.

I'm not going to be in town that the week that the 17th is there. So I don't know if starting on the 17th, I'm going to, I'm going to be out of town the 10th to the 20th.

Okay.

It'd make a lot of sense if a current council could be doing all this work and then making the decision rather than pushing the decision to all the way past the first year. What's going to be partial new council.

Yeah, I mean, I think we really need to have it be the current council.

Yes. Is there a possibility that now last week in December 28, 29, or 30?

I mean, I can certainly be available. I don't, I'm not sure you can candidates since the time of year.

Yeah. It's kind of my thought if they want a position. They're going to be at make themselves available. I mean, I think you're right. I would like to think that they would make themselves available. I'm not available on the 28th of December, but I'm largely available after that.

But to keep along with you guys making all the final decisions, you would have to do the interview. You would also have to make that decision before December 31st or January 1st. So there's other steps right after the interview process, you would still need to meet. Would that also, would we not be doing a meet and greet with the community?

Those are all things that you have to decide, like how big of a public process you want, how many finalists you want to bring in. Those are all things you'll have to determine as we go along. What kind of community process? Are you going to do a tour? Are you going to have a community meet and greet, have candidates introduce themselves? And it really kind of depends on what your preference is.

So this is a condensed version of what it could be, what it probably will be.

I think scheduling has just been a little difficult.

This is the initial proposal, but because the council wasn't available the week of the 23rd, we had to move it back to December 3rd for the executive session, so it kind of moves things further back. How much notice do candidates usually need in order to get here? Because maybe if we do, if council does select candidates on December 3rd,

I mean, we could move it up a week at least. I'm wondering if we can, between the launch and the first review, do you typically do a month long?

We typically recommend five weeks of advertising, but we can condense it.

Currently, we've condensed it to four weeks, I believe. The other... um factor is that normally this profile development phase is only two weeks long but to accommodate meeting um on your regular board schedule then we've extended that portion out so we could truncate that a bit then is that what you're saying yes but it would require a profile approval

meeting out before october 6th yeah so if you're willing to do a special meeting just to approve your profile we can kind of get it back on track that's what i hear jen say yeah are you willing to do a special meeting but they can't but also maybe they're ahead of the session this forward for the profile well now for the interview selection

Yes. So this would be not only the special meeting for finalizing the process, it would also be the special meeting for selecting the executive session is selected and we're interviewing.

So that executive session would be before the, ideally before Thanksgiving week.

Yes.

Yeah.

Because you could, if we did first review on November 8th, We could have that work session by the end of, like by the 20th, 19th or 20th of November. And then we could be moving up that final interview process to happen that end of the first week of December or that week of December 7th.

What day of the week is November 8th?

November 8th is a Sunday. All of our first reviews end on a Sunday. And then on Monday, we're ready to, with our regular work schedule, to begin looking at those interviews. I mean, those candidates.

That's what I thought, but I was, okay, yeah. No, you're okay.

So it kind of boils down to your availability and flexibility to meet outside of this board meeting. Otherwise, it does kind of extend the process a bit, and it's not helping the situation that we're running into two big holidays. So...

I can't hear you. What are you talking? I'm talking to Jen.

I'm sorry.

I was sorry.

I couldn't hear you. Thank you.

Yeah, I'm sorry about that. I have a note here that says, leave it on and I turned it off. I was just explaining to Jen that I wasn't available on the 19th. But I do have days around that that I could make myself available if it was

The 19th of which month? December? November. November.

And if your goal is to be done by December 31st, and council needs to decide what kind of public things that they want as far as after the interview, you know.

When you say done, do you mean contract approved by council?

Well, I guess that would be council. Do you guys want to have the contract approved through this council?

Yes. I do. Okay. So.

But I don't know if that's.

That's not going to happen. Not contracted.

Maybe it's a long shot from everything.

So maybe the selection is made. Yeah. By December 31st.

It's your guys' decision.

How many, how many, how many counselors are up for reelection? If you don't mind me asking.

Counselors and the mayor.

Yeah.

Okay.

He's three. But she's running unopposed.

The mayor is. You're running again? I am. And you're running unopposed?

I am. Okay.

Well, so two of you then. One at the job. It might be a little awkward for a new city councilor for their first action to be approval of a contract. for a new city manager, but I don't see how you can avoid it with this tight schedule.

But you only need three. And I think that the selection is the important part. Yeah. I agree. Okay.

So do you guys want to consider keeping the executive session on December 3rd and staying on this and selecting the finalists and then finishing the process in January with the new council?

No. So how do we get Or are we interested? I'm interested in it, but how do we get a public meet and greet, something like that? We have to have that. That would be prior to that executive session, correct?

Yeah, so that would be part of the final interview process. So let's just, I'll use Roseburg as an example. They brought in six finalists, one drop down. So they had five that came and interviewed. Um, no, I'm sorry there were 7 1 dropped out. They had 6. so they did a. 2 day interview process in the morning. They did a 3 hour tour of the city in their facilities in the afternoon. They did. 3 interviews, and then they just did the same thing the next day. But on the 1st night, all 6 candidates came to a public open house. Um, set up by the city council and staff. and they gave like a elevator speech each candidate did and they handed out cards to people so people could put their remarks down and we collected that at the end so it was like an hour and a half public open house it was part of the interview process if that's something you want to do as well after this initial executive session so it would be after the third executive session the december 3rd yes

And then you do the public. Yeah. Yeah. We'll have another executive session. I'm assuming.

Yeah. So executive session to kind of go. I go through the semifinalists with you and tell you who I'm recommending to you. And then if you want to add some that I didn't recommend, it's your game. You can invite whoever you want for the finals. So that's one. And then I think you have to have another to talk about who you want to move forward with as a final candidate.

And the space in between that you guys can decide after you do the interview, like Brian explained, the meet and greet, the tours, all of that fits between your first executive session and your second.

And you might, you could end up in a scenario too where like if you bring six people in and there's two that you can't decide on, you may have to have, that happened at Grants Pass with their HR director. There were two that they brought back for a final, final interview. So, and they did that over Zoom. So it's just something you have to think about. Just extends it a little bit.

Yes. So this schedule is just kind of a, it is a guideline, but it does help to kind of put up the framework for some of these important dates.

So, what I heard the city council say is that they would at least like to have it narrow down to the final candidate to start, um. Contract negotiations correct before before December, you matriculate to a new city council right before January 1st. Is that what I heard? Okay. Yep. And that would be the goal.

Okay.

Was it the, the, the final analyst or the final, the final candidate?

Is what I heard, right? Are we thinking that's possible, Jen, if everything goes really well?

Yeah, so that is my question. So are we all in agreeance that we do that executive session on December 3rd? That is where you would select who you're bringing in for the final interview. Do we all feel good about that date and timeframe? Mm-hmm.

December 3rd. Yes. Okay. And then what I would, I would do during the process, once I get my semifinals down, I would let all of them know that like, this is the schedule it's firm. Right. So if you can't make it, I need to know now. Okay.

And then are we saying week of December 14th or the week of which week are we saying for the. I think we can do as early as week of December 14th, or we can push it out further.

Are you out the 20th, correct?

I'm out. Flight leaves the 9th, but I'm available via Zoom 10th and 11th, but then I won't be available at all 14th to 18th that week.

Okay. So nothing before the 19th for one of the counselors.

Okay. You could do the 21st and 22nd, I think, or you could do the 28th and 29th.

So before Christmas or after.

But we're still running into that. That would be your meet and greet, your everything, and then you still have to meet in another executive session to make a decision.

Yeah. Mm-hmm.

And I will say typically you can do that executive session the same day as the interviews, if you want, because again, Roseburg did that when they got through their interview process, they had an executive session at the end to basically come to terms with who they wanted to select as their finalists. So you could do it on that day. That would be a way to kind of truncate things, make it work. Makes for a long day.

I think we need to move that executive session, move it in to before Thanksgiving.

So like the 20th of November?

Before the 20th, you mean?

No, move that December 30th executive session to November 20th, because that was the one date that Jen suggested.

I think that's the earliest that we could commit to have everything available to you.

That's a Friday.

That's a Friday. We would deliver a few. Typically, we deliver work session four days prior. We would probably... get three days, maybe two to three days prior to that. We can deliver the materials to you to begin reviewing.

Is that enough time? I'm available on that day in three days. I mean, how many candidates, you said up to six at some other cities have been moving through this process?

It really just depends on your preference on how many you want to interview. I would recommend five to six is probably as many as you want to bring in. Otherwise, if it's more than that, you're looking at multiple days. So I think five to six is probably the right number.

Well, I think what you're going to take, what we're going to review at that meeting, though, Brian, might be, that'll be the semifinalist. So it'll be more, it'll be like maybe 10, up to 10-ish type candidates that we would review and then whittle it down to that five-ish number.

What's the, not like being like selfish, but what's the number of pages in the package? That's a great question.

So what we'll provide you, yeah, that's a great question. What we'll provide you is their cover letter, their resume,

We'll do an internet inquiry.

And then also, Brian will consolidate all that or abbreviate all that information into a matrix that will kind of just highlight and give a snapshot of his interaction and his assessment of each candidate.

Yeah, so my matrix is basically a high level overview of the hour long interview that I do with them. And it's got some criteria based on the profile that we'll put together and then just some city manager type stuff like city council manager relation type stuff. And they'll all have headings and then they'll all have scoring on the public's criterias. So they'll be sorted. Based on that criteria, but it'll be easy to follow, but you'll have all the supplemental information. If you want, if you're a detail oriented person, they'll have as much detail as you want. If you're just a 30,000 foot level. Uh, counselor, um, then you'll have that as well. So you can pick and choose.

Okay, at what point do you check references?

We don't recommend you check references until you settle on a final candidate, especially with city managers, because they like to keep their anonymity for obvious reasons as long as they can. So.

Do you look at our calendars for November 20?

I'm good. I'm good. I'm good. Yeah, I'm good. We're all good.

OK. Morning, afternoon. Schedule a date.

Yeah, you can choose.

Then it's done.

I'm open.

5 AM or no. That would be nice.

And I can still do my job during the day. Right? Yes.

9 a.m. It's fine. Do you guys want to do 9 a.m.? Sure.

So that's the one that was on the third and we're changing that.

Okay. That's going to help our schedule. Yeah.

So then our next interview date.

So one, two, I think. Again, I think you can go then December 7th and 8th, 9th. You have the gentleman that's leaving on the 10th. So I think you can have that 7th, 8th, and 9th that you could do that final interview process if there's no objections.

He flies out on the 9th. The evening of the 9th. Okay, so the 9th is not an option. So 7th and 8th are an option, but not the 9th.

So that's Monday and a Tuesday.

And that Tuesday, they do have a council meeting scheduled, but we could probably work around something. Do we typically, is it daytime, night?

You would typically do the, well, go ahead, Brian.

I don't think there's anything typical. It's just on what your schedules are. Yeah, it's what your schedule is.

Candidate reception can be in the evening or it can be anytime.

Yeah, the reception is usually in the evening just because people work, but you can do interviews during the day.

So the interviews would be December 7th and 8th. And right well, and the reception and the reception.

Yeah, I would do the, I would do the reception again. How many candidates we don't know yet? Yeah, let's just say there's 6. okay. So you could do that. Are you going to do a city tour? You don't have to, but that's something that you could do. You could have a department head or 2 people around the bus and show them. the town and kind of where your areas where you're trying to focus. And you could do that in the morning. And then you could do three interviews in the afternoon, one to two, two to three, three to four. And then you could just repeat that same process. And then you would do your open house the first night that you have all the candidates in town.

So maybe we don't have a city council meeting on the 8th of November. Change that.

Good news, I only have one item on the agenda so far and that's a very easy change.

There you go. It's early.

December 8th is council?

Yes, that's the work session.

That's the work session. We have a regular meeting on the 1st.

Anything that would normally be scheduled for the 8th, we can ask people to be on the 1st and then just have that one meeting on the 1st and then utilize the 7th and 8th for interviews, tour, meet and greet.

And we have executive session on the 1st. we have of december don't we haven't we were going to have on the third but now we're not because we're having the executive session on the 20th of november of november i i okay i it's a different session though didn't we have two Executive, it's the first, so I guess it doesn't matter. I thought we had another one for something.

You got one to review the semifinalists and then another to do it.

I will double check that I don't see anything on the calendar right now.

Okay, then it's me.

And we were also discussing dates for non-studio for special meetings.

And so there was a lot of... Oh, maybe I just put it on there to hold it. Okay.

So we're in agreeance on the 7th and 8th.

Yes.

I think everybody in council will be available. Is there any time period that you guys are not available that we'll have to work around for interviews?

I think we got to make it work whatever time. So 7th and 8th. Okay. I've been on both those days. Okay. Now that we've talked.

Back to you in the studio. Yeah, that schedule looks great.

Welcome. I made the updates here, so I believe we should be in agreeance. The only deviation from our normal schedule, just with this compressed timeline, is that we won't be able to deliver those materials until November 18th. So you'll just have a shorter period of time to review those on your own prior to the work session. Does that work for everyone? Yeah.

Are we compressing the time that the position's open? Did you say that we're...

We are, we're going to launch October 9th and we're staying open until November 8th. So that's our, that's pretty typical. We usually do four to five weeks. Okay. So that's, which is, yeah, I think that's valuable to stay open, to not try and limit that time as that's a valuable time to collect candidates.

Yes.

All right. Any questions on that at all? Nope. Nope. I'm gonna save this and we're done with that. The last part I wanted to chat, discuss with all of you here was just the, what we anticipate for the ad scope and the recruitment strategy. Yeah, go ahead.

You need to schedule the next executive session. At least have a placeholder because you have the executive session, you have the interviews, but then council's gonna need it to be discussed.

your candidates and since we have schedules out now and with gary being gone for like i think we should you know that you could do that on december 8th since that's the conclusion of the interviews right you could do it that evening i mean it does make for a long day but it's also economical since you're already here and it's fresh in your head too yeah yeah let's do that yeah and then that

the month for all of the rest of the items that you would need to make that final selection.

It would be like a five o'clock executive.

Well, we have to decide because you have to do your citizen meet and greet. So we've got to plan that and figure out what time that's going to be.

That's on night one.

Yeah.

And then those candidates that interviewed on the first day, they can be released and they can go back. Yeah.

Okay. So then do you guys want to plan on a 5K? And we'll work around that schedule for the 8th for executives?

Sure. We'll just camp out here. Moving.

Okay, I'm comfortable now. We got all of our data. Thank you.

Okay. Not a problem. So in preparation for our next meeting where we'll approve the profile, I'll also have the ad scope for you to approve. But just to kind of guide my work in preparing that and identifying the audience in which you wish to target, I was just hoping to gain some information from you tonight as I put that together. We will definitely be targeting that Upper West Coast region, the Pacific Northwest, that's what it's called, sorry. And we'll also have job board placement that will include a national reach. Is there anything specific that you want me to focus on? Diversity postings? Or is there any kind of niche thing that I should be considering or that you'd like to see in that ad scope?

Is there a coastal city manager in group?

Are five city managers in group? in our county meet.

Well, I can get them through Oregon City County Managers Association. That's covered.

Okay. Okay. Well, I can just speak to something that I've heard from a lot of constituents. And that is they wouldn't. And this is this is so subjective. It's really hard to quantify it at all. But a desire for whoever it is who comes here is somebody who loves this town, who, you know, who loves the values of this town because it's really a unique place. And, you know, we've had experiences before with people who don't seem to you know have share the the values of the community and I and I just like to I don't know how you put that in a I have questions that get get to that you do yes okay yeah I understand exactly what you're saying okay yes yeah so Brian will include that as as he interviews candidates and talks with people

Um, so no, no direct interest in any other kind of specialty type recruitments as far as, um, diversity or a certain region or area.

It's, I think the stuff that we do is pretty all encompassing. It is. Once they see the places that we advertise, you'll see it's pretty comprehensive.

Yeah. I think that, um, Getting to what Lisa was getting at is maybe not necessarily understanding loving Cannon Beach, but having a good love for the environment. Understanding the hospitality and tourism is going to be very important.

Getting into stakeholder interview stuff.

Yeah.

We can just do you now.

No, a people person. Okay. Okay.

Well, that'll be great.

And obviously we have to comply with all of the legal rules, the veterans.

Yeah, Oregon veterans preference is something we have to be focused on. Exactly.

Okay. So I will have a layout of that, of our ad scope at our next, on the October 6th meeting to review and approve along with the profile. So.

And I believe you have my contact information, Jennifer. Is that correct? You can share that with the mayor and council. They can email or call me anytime. If you have questions, concerns, anything that you need to make my attention, feel free to reach out.

So do we need to discuss stakeholders?

Yeah, that would be lovely for me. Jen, do you have anything else?

I don't have anything else. That's it.

Okay. Thank you. Thank you. Yeah. So let's talk stakeholders. I prefer to do them in person with council. It would be nice if I could do department heads, if you're going to include them as well in person. So it's really up to you, but given the schedule that we have probably need to get on those sooner rather than later. But, yeah, it's really kind of whatever your desire is. Do you have, like, specific groups in the community that you think would add value to helping me build that profile and the type of candidate you're looking in?

So what I'm thinking is city council, the chairs of each of our committees, citizen committees. How many do you have? 27, no. Seven? Yeah, seven or ten.

How many department heads do you have? Or what staff do you want involved, if any?

I think we want department heads.

Okay.

Yeah.

And I can do them in groups of four just to be efficient with their time and my time. Like I said, I need to do each one of you individually. So if I could knock it out in two days, I think Roseburg, I did 22 in two days. So I can just come down, spend one night, spend two days just interviewing people to help build that profile.

I think it would also be important to have some business representatives. So have the chamber come up with three.

Or your chamber director. That's kind of common, too, if you feel like your chamber director has a good pulse. Okay, I must have said that.

We're in an interim chamber director. Okay.

Pick a business. Yeah, whatever.

Yeah.

But we have, I mean, the chamber board could recommend three business leaders. Yeah.

I think representatives from lodging, dining, I think there's some.

And the retail, whoever might be.

Yeah, actually, that would be really good to have lodging, food and beverage, and retail representative from each of those businesses.

Okay, so I just need to work with Jennifer scheduling. So yeah, yeah.

And then I'd like I'd like to see the the fire district representation either someone from the fire district.

Right. That would be good.

Yeah.

People or businesses. Because we'll have to coordinate with them and schedule the interviews. So the chamber obviously need to contact Laura and say, we would like three people, you know, work with the board. We'd like three people to interview. Who from lodging and food, beverage, and fire would you like us to schedule? Fire, I'm assuming, right?

Yes.

Probably if he's available. If not, then DC Smith, I would think. Either one of them being.

And my thought is we lent the chamber give you a name of a person a person in lodging restaurant and retail that would be the stakeholder so ask them for one of each one of each i think giving them some criteria so someone uh someone with their pulse on you know and history right of the town right yeah

So I will work with Laura and the chamber on those if you're good with that.

And we'll just have to look at the schedule because I need to have the profile all written up and within a certain amount of time. You just pick two, whatever two days you want. I don't have anything other searches going on other than one other that's spaced out enough that I could make this a priority.

All right, council, get your calendars out.

Yeah, I'm just unclear. So you're not talking about having three members the chamber recommend three members plus other members from the business community. That would be it. Three total.

Yeah, just three total. One from each of the major sectors.

Do you have any nonprofits in the community? Oh, do we? When I say that, I mean ones that you really interact with, share resources with. folks that you feel would be important to help kind of build the profile?

You'd be here for about a week if you want to do that.

Do you have one or two that you think you could say, yeah, they probably would be good folks for us to check in with?

Well, I mean, the nonprofits that we have are,

Do you have any that you give grants to?

Yeah, we have an extensive community grant program.

All right, well, just something to think about as you're scheduling. If you have some nonprofits that are really important, doing important work in the community, have the pulse on the city.

I think we have a small community, and I think a lot of the people are involved in some way. Yeah, so we probably, I think,

Let us think about it. There are several non-profits in the community who would not be represented otherwise.

Yeah, we'll have to think about that.

Deanna had mentioned galleries. Do you want me to add a gallery to the chamber list?

We don't have any artists.

Yeah, we should. So we need to come up with the dates for your in-person interviews with Brian. A lot of these people he did say he could do on Zoom afterwards, but we want to get as many as we can for the two days. So counsel, what things do these have to be done by in order for Jennifer to get everything?

I don't have the schedule in front of me. Unfortunately, do you have it in the packet? Yeah, we do. You want the schedule back? Oh, there she is. When do we need a profile all written up and buttoned up and sent to Canna Beach?

Well, I was just looking at that because I think you guys will probably want it back in front of you a week before that October 6th meeting, correct? Does that feel right? What usually happens is that we'll send it to you. We can make some revisions back and forth via email as needed and then we would come back together on the 6th to review it. So we're looking at probably getting it to you by September 29th. So we probably need September 22nd is when Brian would need to, about that date, would need to be turning in all of his materials.

So if we could get those stakeholders interviews scheduled for the week of the 14th, that would be good for me.

14th of October.

The week of. That's coming up.

Two weeks.

Two weeks away. I'm not available on the 14th, the afternoon of the 15th, or the morning of the 17th. Let's just go. Can we just go down the road? I mean, because it's really important that I have to talk to each one of you. So I heard you're out 14, 15 in the morning and 17th, correct? The afternoon of the 15th.

Okay.

But I am out on the 14th. I'm out of town. So we could work you in on the 15th or the 17th. It just depends on the time of day.

Okay.

Okay. You said you need about an hour. Yeah, that should be plenty. Councillor Hayes?

Just a second. I'm checking here. May or not?

She's checking. I have some city commitments on the 15th and I'm not available Wednesday afternoons. Okay. Because I'm working with a non-profit. Okay, fine. Councillor Kerr?

Yep, September 21st.

What? Sorry, going back, are you available on the 17th? It's a Thursday.

Are you asking me or not? Yeah, I am. Okay. Okay. Councilor Kerr, are you available on the 17th?

Yes.

Okay. Councilor Ostrander? 17th, yeah. Okay. Councilor Hayes? Uh, yes, I've got one time it's blocked out, but it looks like the 17th with the exception, somebody couldn't do it at a particular time of that day. Is that correct?

It sounds like both Gary and I have just, I have a conflicting, um, I'm out of town or I'm in, I have an appointment from about nine 30 to 1130.

You can do afternoon.

Oh yeah. Okay.

Or earlier in the morning. All right. So we're just going to make sure that you're okay. Early in the morning or afternoon and you are, uh,

Earlier in the day or later in the day. Mid-afternoon, I'm blocked out.

Do you have a preference, morning over afternoon? No. Okay. Do you have a preference?

Afternoon might be better.

Okay.

All right. So the 17th, we can get you guys all scheduled. For the other day, do you want to be here that we can offer other people on the 16th or the 18th?

Either one.

Okay.

Whichever works for your department directors and for the community members that council wants to interview.

And these are going to be in-person interviews?

Yeah, I prefer to do them in person just because you missed so much on Zoom body language and all that, but specifically for council. And I can do the community groups in groups of three, and I can do the department heads in groups of three as well. So we can get a lot done with a number of other folks, so I don't have to do them individually.

Do you find with the department heads that doing them in groups... really gets a true read?

It depends on the group dynamic. So I haven't met your, well, I met your, I met one of your, I met your CD director, seems like a lovely gentleman. I haven't met your police chief yet, but I think with department heads.

Public Works.

Public Works is here. They tend to be collegial. I don't think there'll be any issues at all.

So I will do some work tomorrow and check schedules with staff and see what works best and get back to you. Perfect. And also start my email in the chamber and after I look at staff schedules.

I heard Mayor and I saw some head nodding that board chairs for your city boards and committees. Yep.

Okay.

Perfect. All right. Is there anything else? Any other questions that I can try to answer? before I come back in two weeks?

There's still something that I do need to decide at the council that we need to give to them to move to the next step, such as the job description.

Oh, yes.

And the salary range. Yes.

We need that for the profile.

We definitely need it for the profile. So we did put in a draft job description in your packets. We don't have to finalize this tonight, but it has to be finalized by the 6th. We have to have something that we give you by the 6th, correct?

Well, it's not going to go in the profile, but...

But it does go, Brian, it does go with the application material. So yes, we will need it to include for the candidate packet.

And then some supplemental questions that I will give for them to answer for you all.

So in your candidate packet, there is a draft job description that we used... from information he found from the Lake of Orbeez Leaves and other cities that had job descriptions available online. And there's also a salary survey that was from March, which was the last update we've done that shows the salaries of city employees in the area.

i believe your draft job description was reviewed by your city attorney and kind of married up to your city charter as well is that correct she's nodding no that's correct is that correct okay and i thought that was the case i i didn't have any issues with the job description i thought it was nor did i i didn't see anything yeah

So, if we have accounts of consensus, we'll move forward with that job description that salary range is, is that.

Was that also included in your package and are you comfortable with the range of that's submitted there?

Well, what we have in our packet is, is just a survey of of the other. Oh, you haven't collected a range, right?

Um. Yeah, my only thought on that was the vacation seems to be lower than some of the others. But salary range, I think, looks like it will be competitive.

By being $15,000 more than Astoria, the largest city in the county? To me, it seems very, very high.

I think it was, what range did you say, Gary?

I haven't seen the range for the range.

I don't think it's out of line for trying to getting a city manager in this community.

I mean, if they want to live in Astoria, our last city manager lived in seaside, so started out in Canada, he did start on Kennedy Beach had a housing allowance at the time, the 197 15,000 more than the next highest, which is Astoria. Astoria is substantially larger, has a lot more departments, has a lot more everything than Cannon Beach. It just concerns me. I'm not comfortable going that high. That's a lot.

So the high end of the range, can you tell me what the range is?

So 182 is Astoria's. They're the top with surveyed. Jennifer's got the scale there.

They get, oh my goodness. Yeah.

Would you like to borrow my, yeah.

All right. Well, I can look at that.

Um, so Eric, what would you be comfortable with for an amount?

I'm not sure. I just looking at Astoria at 182, Seaside at 181, both of those have more departments, have more visitors, have more residents, have more essentially everything, larger budgets than Cannon Beach. It is more expensive to live in Cannon Beach, but living in Cannon Beach isn't a requirement of the position. It's preferred, obviously, but it's not a requirement of the position. It's just...

Hey Jen, do they need to, they don't need to have a salary range tonight, do they? We just need it for the profile. So what?

No, but we will need it before that profile is kind of finalized. Like we won't want, we won't want to add that necessarily on October 6th. So it's just where, at what point are you going to vote on that and approve it? So.

I know we did some, I know we did for Roseburg and I know we've done for other cities, just some salary comp stuff. Is that something that we could offer up for this if I had the time to kind of dig into this a little bit and then shoot back something? What do you mean? a salary survey.

I mean, this is a survey here of the coast.

Yeah, it's five cities, but we could do a little more. I'm just trying to acknowledge what I hear Councilor Ostrander saying here.

But I think that the ones that are here are the ones that are really relevant to Cannon Beach. Maybe a few more south, but, you know, Tillamook, uh, and south of there. But I don't whatever, whatever it is in Roseburg or or cities that are inland, it's going to be, it's a different situation. Yeah. You know, here we have certain considerations. We have a safety issue that inland cities don't have cetera.

Um, well, so if you have a range you're comfortable with, we can go with that as well.

So I'm kind of thinking that a good range would be 140 to 180. with four months severance under three years and eight months severance over three years or under three years and over three years, much like they've done in Warrington, 16.6.

I think we need to remember Warrington city manager had no prior experience and so on.

Even still, if we go through all of this work and in a year they split because they don't like it here and we're supposed to give them eight months pay as severance?

No, I just meant the salary amount.

Oh, the salary.

On this salary survey, is the 161 for Manzanita the current, the recent hire?

No, this is

OK, and they just hired. Right. Yeah, I'm.

I think 140 is way too low.

It is way too low. It's a range. You're looking at a range. And so that way, if you give a range of 140 to 180 and you land at 165, That doesn't mean that you have to land at 140. It just gives you the option of not opening up for someone who maybe doesn't have as much experience as the other guy or person, shall I say.

Would we hire them? Would we hire somebody who is only worth 140?

Well, I don't know. I don't know that, but you're always better off to have a range. We can disagree on that. I completely understand.

I agree with the range. I think it's too low. Yeah, but I think that range is way too low. I would be comfortable with 160 to 185 or something like that.

I think that's short-sighted on a range, but that's just me and I've hired a lot of people.

Well, that's great. I don't think that that's the issue. I think that to start off lower than any other city on the North Coast in Plattsburgh County is just not a good way to start.

You're missing the point, but that's okay. I'm fine with it.

I mean, the range... 165 to 185 is my thought.

Yeah, that seems more reasonable to me.

I still think going over Astoria for the top end is just... To me, it seems ridiculous, but I think the 160 to 180 makes sense to me based on this survey that we have.

But there's also other things in Astoria, like they have more vacation in Astoria, which is definitely worth money. So there's other things.

Or we could offer more vacation, which was my initial comment. Mm-hmm.

Outside of the salary, are the other items more of a negotiating point? They are.

I mean, yeah. So typically when you enter into negotiations, you're talking about a car allowance, vacation, tech allowance, vacation buyback. There's a whole bundle of additional things that people could ask for, not atypical.

So Eric, what did you say for the range? The 160, 180. Gary said 165 to 185.

And it is a range, and you would be negotiating with people who have varying levels of experience and skills. So you don't necessarily have to think you're going to hire at the top of the range. So if you set it at 180 or 185, it doesn't mean you're going to hire somebody that has, you know, 20 years of experience and is looking to come to Cannon Beach. And that could happen, but it's more likely you're probably going to get somebody. I mean, if I'm guessing, just based on the community, you're probably going to get city managers that maybe have five or six years left and love the coastal aspect of it. Or you're going to get an up and comer that's going to be here four to five to six years. So that's probably the two likely candidates you're probably going to attract to this job.

So are we okay with the range of 160 to 180 and negotiable vacation?

I'd like to see what Gary's, I agree with Gary about 165 to 185 makes more sense to me, but.

Well, what if we went 162 to 180? You don't just kind of split the difference between the two?

That's a mayoral response there. Let's get off this.

We need to move on. That's what I'm saying.

I think it's the high end number that is the biggest debate at this table. So I think the 165 to 180 would satisfy Eric.

Yeah. And I think I could be OK with that.

Yeah.

Everybody else? 180?

165 to 180. That compromise.

You know my opinion. I think you guys are, I don't agree. I think we should go lower on the lower end, but it's fine. Okay. Is that clear?

I heard 165 to 180 as your range. Going twice. Okay. All right. Okay. Anything else? Not for me. Don't you have other questions? I will be here in two weeks. Is Jen still on?

I am.

Oh, there you are. Yeah. Did you get that range? 165 to 180.

Yes. So again, just that's fantastic. I'm glad we got that settled and we'll just, we'll have you guys just include all of that information in the checklist in that shared folder, but I'll make a note of it here for our records as well.

Okay. Is there anything else the council needs to decide on now or provide direction on now to prepare for the information for October? Or now that the job is, we have a salary ranking, we have our stakeholders, was there anything else?

You do not believe so. So it's just for us, it's just some of that general city information that you'll fill out on that checklist. And then we'll present everything to you in that profile in preparation for the October 6th meeting.

And do you have a format for the photos? I know we include that. Is there a format that you prefer for pictures?

It is on that checklist. Their JPEGs is preferred. So, and you can just upload those to the folder. If you have any issues or problems with doing so, just feel free to reach out. I'm happy to help you through that.

Okay. Thank you very much. Thank you. Thanks for your time. Thank you. Be careful what you wish for. Okay, next on the agenda, we have appointment of city committee boards, commissions. First is Design Review Board. We have one applicant, Michael Upwall, and I believe he's in the audience. Would you like to come on up to the podium? We're going to grill you. So a couple of councillors have some questions. Sure.

Yeah, so my main question. So it says your current occupation is architect?

That is correct.

And do you submit stuff to DRB? Yes.

Is it pretty regular, or is it just kind of... Well, recently I have a submittal in front of the board on the 17th, and we just had one about a month ago, I believe. Okay.

But hopefully not too much after that. Okay, and you're... comfortable if appointed, that you would obviously need to be recusing yourself from any of the projects that you have. 100%.

And these projects are related to things that you've designed or you own property here, correct?

They could be properties that we own, that we're looking to renovate and improve upon, basically.

What do you mean?

We recently purchased Sandpiper Square, and we're just trying to get it up to where it should be. And you're doing a great job. Thank you so much. It really looks nice. So we're just going to improve upon that. And we also own the Wine Shack, and we have an improvement package that was approved by the Design Review Board last month, I believe, or maybe a month and a half ago.

Okay.

But I'm glad to recuse myself for any of those. Okay.

Any other questions? I move to appoint Michael Upwall to the planning, oh no, to DRB, to the Design Review Board, beginning immediately.

Second.

Any further discussion?

Okay, roll call, please.

Yes.

Yes. Yes. Yes. Yes. Okay, thank you. Thank you so much. Immediately. Immediately. Remember, this is not a pep assembly. Okay, next we have a renewal for Anita Duber on the Design Review Board. And she's on Zoom, I think, if anybody has any questions. It is a renewal, so probably don't have too many.

I move to renew Anita Duber to the Design Review Board for a second four-year term.

I second. Any further discussion? Roll call, please. Yes.

Yes.

Yes.

Yes.

Yes. OK, thank you, Anita. And then we have a renewal for Les Sinclair on the Planning Commission, and he's an audience. Anybody have any questions for him? Anybody like to make a motion?

I'll move to renew Les Sinclair to the Planning Commission for a second for your term.

I second that. Any further discussion? Roll call, please.

Yes.

Yes.

Yes.

Yes. Yes. And thank you, Les. Nice. Not a pep rally. Not a pep rally. Department heads. Oh, hey, next. We have authorization for a vacuum trailer purchase. Crystal.

Thank you, Mayor and Council members. During the budget process for fiscal year 26-27, the Budget Committee allocated funds for the purchase of a vacuum trailer to be used in the Water, Roads, and Storm departments. Staff has selected a vacuum trailer that will fit the needs and interests of the various departments and intends to utilize Source Will Contract Number 101-221. hyphen RGO to purchase a 2026 Ring-O-Matic 550 jet back high CFM vacuum trailer. In accordance with the City of Cannon Beach local contracting rules as defined in Resolution 2409, the city manager must obtain council approval before awarding contracts valued at an amount of over $100,000. Therefore, staff seek council's approval to authorize the city manager to award the contract to Northwest Hydro Vac Corp in the amount of $1,039,233.56 for the new vacuum trailer. With the attachments in the staff report are the vacuum trailer product information and quote, and if council wishes to proceed with the purchase of the vacuum trailer, a suggested motion follows.

I move to authorize the interim city manager to execute a contract with Northwest Hydro Vac Corp for an amount not to exceed $140,000 for the purchase of a new vacuum trailer. I second.

Any further discussion? Roll call, please.

Yes.

Yes.

Yes.

Yes.

Yes. Thank you. Thank you, Chris. Next we have the procurement of the NEDC lawsuit and Tim.

Thank you Mayor. I will go through this really quickly and Chris is here to answer any specific questions if you need. What is before you is a contract for engineering services that came out essentially out of the NEDC lawsuit settlement. The issue here is that we need to get somebody under contract scope and ready within 100 days of 180 days of August 14th. So, the contract before you is an emergency with regards to those services. However. The, the remainder of the items beyond the 180 days, and any additional items would be built out would be bid out at a later time. And we, Chris and I are here if you have any questions.

I move to authorize the interim city manager to enter into a contract with Windsor Windsor engineers for an amount not to exceed 570 $800,000 to complete the scope of work identified in the attachments of a and B of the staff report.

Second.

Any further discussion? Okay, please, Jim.

Yes.

Yes.

Yes.

Yes.

Yes.

Okay. Thank you. Okay, next we have a public hearing. This is the continuation of public hearing for ZO 2502 City of Cannon Beach request for housing related zoning ordinance text amendments to chapter 1704 definitions, 17.3 residential moderate density R1 zone. 17.32 Residential Medium Density R2 Zone. 17.34 Residential High Density R3 Zone. 17.40 Limited Commercial C1 Zone. 17.6 General Requirements and Regulations. 17.68 Off Street Parking. 17.7 Design Review. 17.72 Accessory Uses Generally. 17.88 non-conforming lots uses and structures pre-existing uses and a new section 1760.200 public benefit dwelling owner occupancy requirements the zoning text amendment request will be reviewed against the criteria of the municipal code section 17.94.060 a amendments criteria and the statewide planning goals I'm going to open the public hearing and ask, does anyone object to the jurisdiction of the City Council to hear this application at this time? Does any councillor wish to disclose any potential or actual conflicts of interest? So I'd like to request the staff report, Jeff.

Yes, thank you. Mayor's Council. I would like to introduce Marcy McAnally from herbs work and she'll give the first part of the staff report.

Good evening, Marcy. Hello, Mayor and Council. I would like to go over the material that was in the packet, particularly the memo. that explains the floor area ratio alternatives that you asked for at the last hearing. So if you want to follow along on the memo itself, I'll just go over what it contains. At the last hearing we had, you asked for For alternatives to the floor area ratio, that offered a more stepped version. And so what we have, what I'd like to go over right now is that the current amendment consists of about a dozen amendments. And one of the most discussed has to do with the FAR. And right now, In R1 and R2, a reduction of FAR for single dwellings is an amendment consists of a reduction from 0.6 to 0.46. And in R2, a reduction of floor area ratio for two dwellings from 0.6 to 0.5. And third part is an FAR exemption for an accessory dwelling unit when the ADU is a public benefit dwelling. And just as an aside, the Planning Commission increased the maximum square footage for an ADU to 800 square feet from 600 square feet in a separate amendment. In both R1 and R2 under the current proposal, the reduction in FAR applies to dwellings whether or not they are public benefit dwellings. And to qualify as a public benefit dwelling, the home must meet the requirements of a new provision that we wrote, 17.60.200, which is really enabling language only as the public benefits have to be defined further. They're not part of the zoning code. They're really housing policy and you're engaged in separate discussions about those. Some background about this FAR reduction. When we were drafting the Housing Code Amendments, which has been a multi-year process, we discussed that the current FAR of 0.6 allows a unit to be 3,000 square feet on a 5,000 square foot lot. And over the last couple of decades, new single family units in Cannon Beach have increased in square footage enabled by the 0.6 FAR, but also larger lot sizes and high land values. And Well, we've discussed this before, but I'd like to point it out again that almost 50% of lots in the R1 and R2 are larger than 5,000 square feet. And when a lot is larger, the FAR allowance increases accordingly. For example, at a 0.6 FAR, a 7,500 square foot lot allows a 4,000 square foot dwelling and a 10,000 square foot lot allows a 6,000 square foot dwelling. And so for this reason, While the housing work group was discussing the housing amendments overall, one goal was to limit the FAR, particularly for new dwellings that are unavailable for long-term residential use because they are held vacant for seasonal use or used for short-term rentals. The group also wanted to limit the tendency for teardowns, which occur when small, older homes or cottages are torn down because zoning and landfill use incentivize the building of large luxury homes. So the Housing Work Group discussed reducing the FAR and providing a give back of FAR to incentivize more small units and public benefit dwellings. What we have prepared for you tonight, though, are, after much discussion about the FAR provision, two alternatives. And I'll go over those quickly. Alternative one reduces the base FAR for single family dwellings and give back FAR for additional dwellings. So the way it works is a single family dwelling that is a public benefit dwelling is allowed the current maximum FAR of 0.6. A single family dwelling that is not a public benefit dwelling is allowed a maximum FAR of 0.46. Alternative two is no change to the base FAR, where a single family dwelling, a duplex or a triplex, is allowed the current maximum FAR of 0.6, whether or not it is a public benefit dwelling. So that essentially keeps it the same. And if Jeff agrees with me, That is the overview of the actual FAR alternatives, and we discussed that he would present to you the motions that are possible tonight. Jeff, do you think that's enough information at this point?

Yes, and let me just briefly just say that I think when we began this ordinance, and at least when I came back, We call this an enabling ordinance in a way, that this first series would be enabling legislation for you guys to do other things, including public benefits work. And so the FAR, the floor-air ratio, I know it's a sensitive point, but I also want to say congratulations, because I don't think there's a community in Oregon Councilor Ostrander had asked for more documentations on some things for the public benefits that I'm working on now. But you know, if you look at the ones to the south, Tillamook County, Manzanita, they passed some middle housing legislation in some smaller jurisdictions. But a lot of what you're trying to pass tonight and with these public benefits will put you guys at, I believe, the forefront of the housing accomplishments. And so, you know, I think Marcy summarized kind of the different pathways, but this is just one step. We still have the public benefits discussions to go through, and we are bringing back a couple more series of ordinances, one including floor area ratio discussion in the form-based code section. So it's not like you can't pass the enabling language of this ordinance and still not to return to the floor area ratio discussion at the first of the year with the next round that will be coming for you. So that's what I wanted to summarize. I did provide you with the potential motions. And as Marcy summarized, there's the... But in the motion form would be the... motion to approve or deny the planning Commission's recommendations. This that alternative one motion for also follows and that would be the motion to approve alternative one which reduces the base that they are while giving back for additional dwelling. So in other words keeping the single families limited to the .46, but giving back for additional that was asked by some of the council. And then that motion for approval of Alternative 2 with no change to the base FAR and no amendment to THE CHAPTER NONCONFORMING AND LOTS. SO THE TWO OTHER ITEMS THERE THAT YOU'LL HAVE TO DECIDE OTHER THAN THE FAR ARE WHICH WERE RECOMMENDED BY THE PLANNING ADMISSION WAS TO REGARDING THE NONCONFORMING LANGUAGE WHICH IF YOU'RE NOT GOING TO CHANGE THE FAR REALLY CAN BE DEFERRED OR NOT CHANGED AT THIS TIME. AND THEN TWO, THE DELAYED IMPLEMENTATION WHICH ALSO carries forward from that. So if you are not changing the base FAR from 0.6 and reducing it to 0.46, the Planning Commission was recommending that because of those, I believe, to give people time to adapt to that reduction. So you guys can discuss whether that's necessary or not. Any questions?

No, I have a comment, though. Is it time for that?

I think you would. Have you closed the public hearing? We haven't called for public testimony yet.

Oh, OK.

So I have a question. In alternative one, is that any different from what we have been looking at, that we're setting FAR at 0.46 but giving it back to 0.6? for a public benefit dwelling, something that qualifies for a public benefit.

And for more units or allowed units, the single dwelling duplex or a single dwelling that's a public benefit dwelling or a duplex or a triplex as is.

Yeah, so those don't have to be, Gary. In other words, excuse me, Counselor Hayes, you don't have to. In other words, the difference is just what was asked for last time where you want to allow additional units. So any accessory dwelling, duplex, triplex, or whatever, those... are not held to the 0.46. They can go to 0.6.

Why does it not say that? I guess I'm...

It does in a kind of a zoning way of saying it. Yeah.

One of the alternatives is exactly what you gave us last time, right?

Yes. No, no, no. Alternative one is what I just said. So the single family would stay at 0.6. I mean 0.46, right? It is limited to 0.46. We've reduced it to 0.46 as is proposed. But if I'm adding a second or a third unit, those can go to 0.6.

Right, that's what was in the original.

No, they're held to 0.46 originally, unless it's public benefit.

Yeah, for public benefit.

Yeah, but we're saying these aren't for public benefits. Somebody can just build a second or third that are not held to public benefit.

So someone could build a duplex where they would get the 0.6 and they would be selling for free market. So that would not help. How would that help?

I'm not saying that it would. I'm just saying that that's what was requested and that's what we did because that's what we had heard as the other alternative that council wanted to consider.

So I guess I'm missing something with alternative one. I don't know. It looks to me like it's a single family dwelling that is not a public benefit dwelling, is allowed a maximum FAR of 0.46. A single family dwelling that is a public benefit dwelling is allowed the current maximum FAR of 0.6. So what about for building additional units?

That's what, so it's on page 74 of the packet, if you're digital, line 34 at the top there, FAR allowance of 0.6 for duplex, triplex, blah, blah, blah, with or without accessory dwelling units. So that's giving it without the additional requirement of the public benefit deed restriction for duplex, triplex, including modular, with or without accessory dwelling. And then the second line there, FAR of 0.46 is just the 0.46.

It's actually in the code revisions. Yes. It's just not in the summary. Yeah.

So can I ask you, so we have three different options then. We have the one that was approved by the Planning Commission, and then we have these two.

Correct.

Okay. So these are two new options on the table.

Yes. And the two new options do not include any public benefit. Is that correct? Any public benefit language?

So yes. Yes, they all have public benefit language as an option.

So how can we pass something that has public benefit language when we haven't identified what public benefit is?

Because it does identify what I would say enabling it. So then you will put terms on each one of those public benefit units that will come in, and you'll do that hopefully at your next meeting.

Wow. Can I clarify or can I add a little to what Jeff was saying and Eric and Councillor Ostrander? In the same page that Ostrander was referring to, number three on line 42 talks about FAR exemptions. So it keeps that language that some very special units are available for a total FAR exception, and that's a public benefit accessory dwelling unit that satisfies the requirements of this enabling language that I mentioned, 17.6, 0.200, and 17.72.080. All that that language does is set up the requirements by which you would deem a public benefit dwelling. But it doesn't say, there's much more policy language that has to be added to what a public dwelling needs to provide. This is just how you certify it is a public benefit dwelling.

so it's what uh what those exemptions are uh the far exemptions that is part of the next language is that so so yes this is like i said this is more the thought of it as it enables us to bring back to you you know to set those standards for the public benefits and then is

uh alternative to just no change we let people single family residents at 0.6 yes yes basically

Yeah, so did anybody ask for that? I asked for that as a set aside FAR for the discussion of form-based code and pass the giant rest of this packet and then continue that discussion of FAR at the form-based code discussion. So that was my proposal at the last public hearing that we had is this has been Connor Jeffers, Getting held up for months now on one specific topic in this, there are a dozen things in this code that. Connor Jeffers, Is are very beneficial and can be very easily pointed out as reducing administrative costs for construction in canton beach adding flexibility to construction in canton beach that. Doesn't have anything to do with the FAR discussion at all. That's getting held up by the FAR discussion. And so that was my proposal is let's set that aside. We don't have to throw it away. Like it's there. There's obviously we need to have more discussion on this, but let's get the rest of this pass. And so that's what alternative two is, is that it says set the FAR on the side until next month or whenever the form-based code discussion comes back before us or comes to us in the first place. And then get the rest of this passed so we can actually make some change.

Except I don't see how the passing alternative two will help at all. in creating middle housing. And I really think that... Do you want me to list the 10 ways? I know. I was on the committee with you where we sat for months talking about ways to incentivize... That's a good point.

Yeah. I would caution you to ask me that until you get the public comment.

So does anybody... Yes, I asked for it. Okay. Any other questions before we open the public hearing? Okay, so I'm going to call for public testimony and state. The request will be reviewed against the criteria of the Municipal Code Section 17.94.060A amendments criteria and statewide planning goals. Oral testimony will be limited as specified below. Oral testimony is limited to three minutes for proponents and opponents, 15 minutes for proponents and opponents of representing a group of five or more people. The pertinent criteria to be considered are noted in the staff reports. Testimony arguments and evidence must be directed towards these criteria or other criteria in the comprehensive plan or municipal code which the person testifying believes to apply to the decision. Persons who testify shall first receive recognition, state their full name and mailing address, and if appearing in a representative capacity, identify who they represent. Are there presentations by proponents? Nobody in the audience? Is there anybody on Zoom? And if you'd raise your hand. Nobody? Are there presentations by opponents? Nobody in the audience?

And nobody on Zoom?

Is there a staff response?

To those, no.

Yeah. That's a good job. I do think it does say something. So I'd like to close the public hearing and move to consideration. Now we can have some.

At the last discussion, Portland was brought up as an example of where this, what is called tiered FAR did not work. And I don't know where that article, why that the assumption was made that it did not work.

Because it did work.

That was the tiering the FAR did work. And I was, but the example was that if you don't, that why tier it? Because you don't need it. And actually, most of the... I did a ton of research on this, and it seems that almost all of it points to the fact that tiering your FAR is what works.

In other words... That was the argument that I made at that meeting.

No, you made the opposite argument. You didn't want to reduce the FAR, which is how...

No, I want to tier the FAR. That was the whole point. And this proposal is not tiering the FAR without a deed restriction on it.

Of course, it has to have a deed restriction. Otherwise, people are just going to build more units, charge market price for them. I'm going to have a town full of duplexes by people who have... A lot of extra money to spend and not not servicing people who are look who work and want to live here, so I don't understand a tiered fa are just what it means i'm not sure if it means that you have. You get more FAR if you build duplexes and triplexes and less FAR for a single family home. And that's exactly what the planning commission passed. And that's exactly what we spent months discussing in the housing meetings. And so I don't understand, I can't understand what you have against the idea of reducing FAR for single family homes.

I just don't think we've hit the right number on this. And I think we obviously need to have more discussion about this. We have pretty much no agreement in our community of, yes, you should do that. I've seen one letter, two letters that are in support of that, and pretty much every letter in opposition to doing that. So I think the numbers that were decided on, I don't think are going to work.

the people who came to the planning commission meeting and objected to the limit of 4.6 for a single family home were almost all people who have large homes and are second homeowners. They weren't the people who live here who were trying to find a place to live. So, I mean, I'm not saying that they're not important members of the community too, even though they don't live here, but I'm saying that I would be more influenced hearing from the people who actually live here and are looking for places to live.

Well, we have someone in the audience right now that wrote in opposition to that, that lives here.

Yes, I know that.

And has written numerous comments in opposition to this.

And I know they have. And that's not who I'm talking about. I'm talking about... workforce housing people, people who need workforce housing. And I just don't, not people who want bigger houses or believe in property rights or whatever it might be. So what I'm saying is that the alternatives that don't have any deed restrictions, how can you pass them if you don't know what those, if you're just leaving it all open-ended? I think that's really dangerous to do that. I think that the tiered FAR makes a lot more sense. The alternative two, I believe it is where, is that the one where we leave things as they are?

Yeah, alternative two is for the time being, leave things as they are and for FAR.

And alternative one has no deed restrictions in it.

No, alternative one still has deed restrictions. It just does not.

Not for the size of a house.

Not for the size of duplexes or triplexes. That's the difference in that one. But there are still deed restrictions that are available.

Does it have deed restrictions, or does it talk about public benefit that we haven't defined yet? I think it talks about public benefit that we haven't defined yet.

I guess I'm confused on that question.

On the deed restriction, does it actually call out deed restrictions?

It does in the text of the...

It does.

It's the same exact enabling language that was originally presented.

The thing that I have, the only, I shouldn't say the only, that's a large word, but One issue that I have with going forward with the FAR is not nailing down the grandfathering verbiage and on what that looks like for current homeowners. And one thing that I addressed with Dr. Adams was, what is the difference between county assessed value and real market value? Because you've got about a 2x there in the last five years, right? So I think that we really need to make sure that we define that and not just, you know, some things are just, this is how we're going to do it. This is how we're going to handle it. And I think we need that verbiage just kind of nailed down before we move forward.