City Council - Regular Meeting

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Heat. Heat. Heat. Heat. Oh, hey. High. Hey. Yeah.

Ah. Okay, good evening. I'm not getting a signal, but I'll assume we're on the air, but we're going to start anyway. It is April 7th, 26. This is a meeting city council. I will call meeting to order. The clerk will take the role. English here. Sheckler here. Wood here. Neans here. Miller. Gabriel.

Very good. For our invocation tonight, we have Pastor Tim Robert from Mountain Bible Church forward and lead us in our invocation. Will everyone please rise? Thank you. I welcome all to uh pray with me. Dear father god, we are grateful for creation. What a marvelous beautiful world season you have made for our committee to enjoy. Today been the first many beautiful day. Many people are outside. Parks are filled up with unity children come together for a council meeting tonight after the world celebrated Jesus's resurrection after being the perfect sacrificial lamb all the sin in the world. You look at John 3:16 and 17. We see that Jesus was there to condemn the world but to save world. I'm to you, Father God, for your love and protection for all the people of our community and for your wisdom and guidance. Move in the leaders here in this room. I pray for your blessings for the people tonight's meeting. That discussions and solutions are pleasing to Lord that you, Father God, would smile on our community. I pray for peace. I pray for wisdom for just. I pray for wisdom for mercy. And I pray for the safety of our soldiers across the world. I am grateful for this opportunity. Lord God, may your will be done in Jesus's holy name. Amen.

Amen. Thank you, sir. Kiki, could you lead us in the please? Certainly. I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, liberty and justice for all. Thank you. Item D, amendments the agenda.

Mr. I I'm sorry. I'd like to make a motion to enter into Gion um adding that item K agenda today pursuant to item code 74-2061A to consider having a public officer, employee, staff or individual agent and the respective qualities of individuals are be evaluated in order to fill a particular vacancy or need. Very good. That's a motion. Seconded. The motion is second. Any discussion of the motion? So does this you're wanting to go into exec session right away or something or after meeting? Yes, she said item J. So that will be our last item. Oh, okay. Thanks. Okay.

Any other discussion on the motion? It's actually K. Item K, of course, which is confusing, but I Hey, any other discussion? All right. All those in favor? Any opposed? Very good. And item J, which is the one I was looking. Do we need a motion for item J? I actually had it. Oh, you have another a second part at the last minute. Um I will to break it into motions. Um the second um would be a- uh I'd like to make a motion approve the appointment of John Fugette to the position by chief for the city of Celane and added to the agenda. Yes. Is there a second? I'll second. Thank you. Motion to second. Any uh discussion on this one?

Mr. Mayor, I think we should include in motion that is an action item. Okay. And these Yes. If you agree. Yes. Mr. Shar. Yes. Okay. It's an action item that we're adding to make the appointment. Any discussion on the motion? All in favor? Any opposed? Motion carried. And we have one more. Mr. Mayor, I'd like to make a motion to amend the agenda to the project under item J public to reference Z road signal upgrades number 24276 rather than rectangular rapid flash project number 2874. There's a motion to the agenda for hearing item. Second.

There's a second. Any discussion on the motion? Very good. All in favor? Opposed? Motion is car. Anything else on the head? Very good. Well, we have lots of presentations tonight. Um, some proclamations. We'll start with fair housing. Kiki,

my words. Whereas on April 11th, 1968, President Lynland Johnson signed the Civil Right Act of 1968. The 1968 act clarified the prohibition of discrimination regal financing of house based on race, religion, national origins, and as later amid disability and family status. And whereas it's been 50 years since the enactment of the 1968 act and the community of Celane continues to work together to uphold the fair housing law and the principle of equal opportunity on which it's based. And where this month is deemed fair housing month and should be a celebration of law and efforts of the citizens to remove to equal housing opportunities to emphasize and ensure the rights of citizens in an F to provide housing choice. And whereas equal fraternity housing can be best accomplished through leadership, example, education and the mutual cooperation of all those affiliated with real estate, industry and public. And whereas the court lane supports the ongoing efforts of many organizations, housing and service providers through continued education outreach guard to fair housing. Now therefore, Kiki Miller on behalf of Daniel Gukan, mayor of city of Celane, Idaho do I proclaim April 2020 as fair housing month, Celane, Idaho, and ask that people to join in affirming their commits to fair housing opportunities for all to wholeheartedly recognize these rights throughout the year. And in witness of Mayor Goo has laid his hand. Is there anyone here who is here to accept proclamation?

Stephan Smith here for the uh to accept the proclamation. Okay, we'll get this to them. We will get that to him. Thank you so much, Keith.

And it's my turn to do the week of the young child. Where is the Idaho Association for the Education of Young Children, Idaho AEYC, is celebrating week of the young child April 11th to April 17th, 2026. Whereas these organizations are working to promote and inspire highquality early childhood experiences for our state's youngest citizens that they can provide a strong foundation of learning and lifelong success for Idaho youngest citizens. And whereas young children thrive when they have access to developmentally appropriate affordable highquality early care education settings and whereas early child educators those who work with on behalf of children birth through age 8 who meaningful difference in the lives of young children in the city of Celane deserve our thanks support recognition and as public policies that support early learning for all young children are critical to young children's future and the prosperity Idaho's families communities economy now therefore Igen mayor city of celane Idaho to hereby proclaim the week of April 11th through April 17th, 2026 as week of the child, Cordelane, Idaho, and hereby recognize that when our community invests in early childhood care and education, we also invest in our children's families and the f of our community. So, let's see. We have Tanya available to access. Okay, we'll make sure Tanya gets a and we're not done with our acclamation. We're moving on to dark sky week.

Okay. Is James Filmer here? Oh, good. Okay. Third time's a charm. Okay. Good. Um, proclamation. Wears the aesthetic beauty and wonder of natural night sky as a public resource and a shared heritage of all mankind and the expense of standing beneath a starry night sky inspires feelings of wonder and awe and encourages a growing interest in science and nature especially among young people. Out of town visitors within the local communities. And whereas light pollution has specifically established um economic and environmental consequences which result in significant impact on the ecology and human health of all communities and whereas recent data shows that North America on average has a 10.4% 4% increase in light pushion annually over the last 10 years which means more people with live excessive artificial lighting at night than disrupt natural darks and may never experience a visual one of living under a dark sky. And whereas Idaho is home dozens of internal wildlife species that lie an undisturbed night environments to hunt mate and drive. And whereas dark sky international headquartered in Tucson, Arizona has created international dark sky week to raise awareness of light pollution and to establish the protection of enjoyment of dark sky and responsible lighting. Now therefore I day in English on behalf of Gan of Cordelane Idaho do proclaim this week the week of April 18th through 24th 2026 as international dark sky week in Idaho. I ask each president to join me not only in observing and pondering upon this important week but also in raising awareness and supporting protection for press dark sky resources um and would

like to ask um Mr. Filmore to come and I'll give you the original you Mr. English uh Miss Gukan may and council miss for this proclamation feel like old France for the record I did line up another advocate give the talk tonight but she was not available tonight anyway this is the fifth anniversary of the year of a city proclamation recognizing the importance of limiting light pollution not just so we can enjoy the aesthetic of disguise but for the benefits of humans and animals and wildlife alike. Nighttime light exposure disrupts human circadium rhythm by suppressing melatonin leading to severe health issues including sleep disorders, increased risk of cancer, cardiovascular disease and depression. Indoors expose exposures to a bigger factor than outdoor sources but individuals have better control of those sources. Millions birds die and from colliding with illuminated buildings and towers, especially on cloud nights where light reflects off clouds attracting birds from up three miles away. This is why dark sky international and the national ottabbon society have had joint program to reduce lighting during season. Approximately 60% of insects active at night. Artificial lighting disrupts their mating and attracts them to circle the fixtures. They are exhausted with nearly third dying or morning. Declining insect populations negatively impact all species that rely on insects for food or pollination including humans. So what we do about lighting? Well, of course, we can all individually learn some key principles for their lighting. Useful. All lighting should have a purpose. Targeted lighting should be directed to where it is. Control lighting should only be used when it is needed. Most Hectors and timers be used to turn on, dim, and turn lights. Low light levels. Lighting should be no brighter than necessary.

However, while asking people to do the right thing works with a large percentage of people, there are always those that don't. That is unfortunulations or in the case ordinances. Lighting ordinances are not new. Cities around Idaho have had responsible lighting ordinances since 1999. But the rise of bright glarucing LED fur is raised people's concerns about excess lighting. So much so that it just called light but light trespass. It isn't just that it is going off in a night sky causing sky glow shining in people's homes especially their bedroom. This is why I appeal again to the city council to work with me and others to consider what we can do about the growing problem. Again, thank you for issuing a dark sky week proclamation and for your time tonight. And for those interested, uh there will be a dark sky booth at the K uh Lane Public Library event on 18th.

Thank you, James. Any questions? Questions? Thank you so much. And I have heard Mr. Smith here for the fair housing month. If you would please come and Kiki if you could give the proclamation.

Awesome. Well, I'm sure I an incredible speech on fair housing month. Uh thank you c men and women um as president of corn regional realtors. Um, on behalf of them, we I want to know that we make fair housing a major priority. We hold regular classes to better educate our members on fair housing and bias recognition to provide tools to best help clients of every walk of life uh purchase a home in North Idaho. Every year we hold charity golf tournament, proceeds of are donated to area charities that serve various members of our communities. We also are working our second annual rampathon which I'm very proud um of which provides ranks for homeowners with member of the household who needs mobile assistance. Um additional applications for 2026 are being accepted. So if you or anyone in the here knows of someone who's in need of a ramp, these apply to court regtors and we would love to build 10 ramps here for those in need. So thank you so much. I really appreciate your time. Thank you. Any question? Very good. Thank you.

All right. Thanks.

And we have one more proclamation for Urb Day. Mr. Sheckler, Mr. Mayor. Whereas in 1872, the Nebraska Board of Agriculture established a special day to be aside for the plant trees. And whereas holiday called Arbor Day was first observed with planting of more than a million trees in Nebraska. And whereas our day is now observed throughout the nation and the world. Andor as trees are a renewable resource giving us paper wood for our homes, fuel for our fires and count other wood products. And as trees in our increased property use enhance the economicality of business areas and by our community and whereas trees wherever they are planted a source of joy and spiritual renewal. Now therefore, Daniel Sheckler behalf of Dan Kukan, mayor of city of Cordel, Idaho, do I proclaim April 24th, 2026 as Arbor Day and I urge all citizens to join in the celebration of Arbor Day on Friday, April 24th, 2026. And to efforts to protect our tree and woodlands and I further urge all citizens to plant trees to gladden the heart and promote the being of this future generates.

And we have Monty M. Monty McCull, who's our herb forester, freshly minted. Oh, you're going to come. Uhhuh.

Why don't you uh go ahead and good evening. So this is John. He's the president of the urban forestry committee. I'm going to do a presentation arbor day this year and then he'll talk a little bit about seedling giveaway and other things. So this picture here is last year's Arbor Day at and you were there I believe Mr. at um person's feet. The kids from Ram Elementary helping us plant about 10 along there. So every year we apply for um Treaty USA. We're on our 42nd year and these are the stats that we that we have to them every year. We planted 469 public trees last year. 111 trees were removed and 865 were pruned. So our celebration is going to be at city park this year. will be planting 18 trees along the seaw wall.

So park staff will do about 13 of them and then have the kids from Ramsey Elementary come and plant the remaining five with our help. Um also have the seed giveaway free info booth um from 10 to 2 free donuts and coffee for volunteers or for anybody who come gets a seedling and we're going to pull off one larger. So this we're going to plant nine starite flowering crab apples and nine prairie fire crab apples. They'll be alternating red and pink and fall in a uh when the leaves change color or maybe the flowers, I don't know. But we're get we're doing a deal where we're planting them in above ground sulfurine pots because they're not allowed to plant in the ground along seaw wall anymore. And so um the trees along there have all died or mostly died purple leaf plants. We'll remove the remainder of those and put the pots in. They'll be filled full of water and mulch and then the tree itself and they're very large so they can accommodate these uh smaller trees but um be enough to not get knocked over hopefully. So we'll water them I think once a month and then water uh will last that entire month. So NIC also doing their R day the following day at uh the Mstead library there. They'll have vendor booth, nursery, and more seed giveaways. And uh come to stop by either that one's from 12 to 2. And there's everything I discovered. That's our poster for this year. And these are the donors that are that are given um the seedlings paid for the seedlings that uh that uh John will be handing out and we'll all be handing out to all the fourth graders here.

Thank folks that are now contributing money to help pay for that. And the program has uh gone way beyond Celane now. So we have a a nonprofit group called Arbor Day of North Idaho. And now we're giving out seedlings to all the fourth graders in the whole county. So that's all the way up to Rather Spirit Lake and etc. And uh this year we're going to be giving out 2500 seedlings. And uh that total now over the 41 years that we've been doing that is over 90,000 seedlings that we're doing. It's all no charge at all to the city of Cordelane. It's all been volunteer expenses and volunteer effort to do it. We have a bagging uh uh kind of a bagging event where we have 50 so volunteers individually put each one in a little newspaper bag, pass it on the next person, and they go out to all the fourth graders. Uh so anyway, and you mentioned the number the species, didn't it? Oh, no. Okay. So, this year we're doing eastern red bud, uh catsura, which is a real pretty fall colored tree. It's beautiful here. Zelcoa, which is a replacement for elm trees because it doesn't get Dutch elm disease. And flowering dogwood. So, they're going to be really beautiful trees. And even if if you don't happen to have a fourth grader, you can go by the library. all the libraries and all the county are going to have at least 50 of a mixture of seedlings to pick up starting on Friday uh April 25th or what I guess it is. So anyway, thank you.

Yes, I wanted to thank you too. And by the way, when my son Jonah was in the fourth grade, he got a a seedling a little stick thing and um it was a larch and it's still in my backyard. It's like 12t tall and it is the ugliest tree in my yard. That's why we changed.

Yes. So anyway, but it's still growing. So I just want to let you know, thank you for doing that. Uh, any questions for Monty or John? And I hope everyone can make it out there on Friday for that event. They're always fun. I think I've hit everyone in the past few years. Thank you for what you do. Love trees. All right, we're going to move on to item F, which is public comment. I have a signup sheet. There's another signup sheet there for our hearing. Uh, so I don't think we confused the two, but this is just for public comment. We'll start with Mary Merrill waiting for my husband. Good evening, council, Mr. Mayor, city attorney, and staff. My name is Mary Merrill. I am here with my husband, Link Shadley. We live in Oakrest Manufactured Home Park. A character of a man can be determined by his actions and the company he keeps. Oakrest Manufactured Home Park here in Coralane, Idaho is owned by Haven Park Communities located in Oram, Utah. We received a letter from Oakrest on March 13th stating that Oakrest will be stalling installing new utility meters under our homes. Work began on or about the 23rd of March. Residents have taken pictures of the meters that were installed under their homes. I contacted the city of Celane to see if the workers had pulled the necessary plumbing permits. They had not. I am here to thank the city for their swift action and placing a stop work order on the job which includes approximately 450 homes. City employees and officials were very responsive to my request. Oak Crest is operating under a conditional use permit with the city of Celane for the rights of way along Ramsey and Dalton and for the public green spaces within the park. They are

not watering these spaces. They are in violation of their conditional use permit. The city has had conversations with management concerning this. Oak Crest stated they would begin to water the spaces along the public rideway this spring. I repeat, the character of a man can be determined by the company he keeps and the actions he exhibits. The Haven Park community owns manufactured home parks nationwide. It is a capital investment company with a national reputation. My request today is for the city to continue to keep the management of our park accountable. They have already demonstrated that they began a very large plumbing project without the necessary permits. They have already demonstrated they have not watered the public rightways. There are now at least seven dead arborit trees along Ramsay. Maybe we need the tree people to get involved. Arbida trees are highly flammable when they're dead. I have a great concern about fire danger along Ramsey. I thank you for your assistance and rapid responses for my requests. The city personnel have demonstrated competency and diligency in their work. Thank you very much.

Thank you, Mary. Next up is Jonathan Burns. And uh council, you have a handout that Mr. Burns has provided. You might need your readers. I'm sorry.

Little small. Good evening, Mr. Mayor, council members, and city employees. I'd like to take a moment to request a small, excuse me, small change to the current two-hour parking zones in the downtown core. My name is Jonathan Burns. My wife and I own a small medical practice on Wallace Avenue called Core Vitality Family Medicine. We would like to see a modification to City Code 10.24.020 and add a 2-hour parking limit to the south side of Wallace Avenue between First and Second Streets. I've highlighted it below. It's kind of hard to see. It's just a little bit of yellow there. So, it's just a oneb block section. Downtown Celane is growing. In addition to our practice, Mark Jackson has a law office next door, and we are expecting a jewelry shop to open up next door within the year. I've spoken with Mr. Jackson about adding a 2-hour parking, and he is in agreement. Having street parking close to local businesses is key is a key way the city can support our local businesses. Keeping all day parking on the north side of the street while making the southside two-hour parking will both help customers and provide a reasonable amount of all day parking for those that need it. With regards to the load unload zone that I'm requesting, we get daily deliveries and currently delivery trucks partially block Wallace Avenue while they deliver. You guys can see a picture there of where I'm kind of asking for. As Wallace is a main east west arterial in the downtown core, this is not ideal for one. Additionally, it would be it would provide a consistent easy drop off for our patients when our on-site parking is full. And finally, the space in question is rather small and between two driveways. So, people tend to park poorly, especially with larger trucks, and block one or the other driveway. Anyways, thank you for your consideration. I'm

happy to answer any questions right now or you guys can shoot me an email which I've included on the handout. Do we have any questions for Jonathan? Just real quick, is this straight across the street from the Roosevelt in Exactly. Okay. Yeah. Okay. Well, um I appreciate you coming here, Jonathan. We're going to look into it and see what steps need to be taken. Normally, we would have a parking commission. Yep. We dissolved it. I don't want it. We'll have to see exactly how it needs to move forward, but uh we'll see about moving it forward.

Okay. Thanks for your time. Jesse Duncan. Good evening, mayor and city council. My name is Jesse Duncan and I'm the owner of Chubbies Gourmet Hot Dogs. Um, I've lived in North Idaho my entire life. I spent years working in kitchens across this area. Most recently, I was a steak cook at Wolf Lodge until it burned down, which pushed me to fully commit to building my own business. Recently, I received an email from code enforcement notifying me that I can no longer operate my hot dog car on the sidewalk. This came after 3 years of operating in Cordelane, and it made me realize there isn't currently a framework for small mobile vendors like myself. Throughout that time, my goal has not been to just run a business, but to reinforce and support other local businesses and be a positive part of the community. While working near places like Blue Shell and Laker, I was able to provide food in a drinking environment, helping people stay safe, avoid getting sick, and make better decisions before heading home. I've made a consistent effort to keep my space clean, organized, and respectful. My presence has always been about adding to the environment and not taking away from it. When I went to the city clerk's office, there was a uh deputy city clerk's office. There was confusion on how to classify my setup. My cart doesn't really fit into the existing categories are largely designed around full-sized food trucks. That experience showed me that this type of small mobile business doesn't quite have a place in Cordelane's current framework. I understand that city code doesn't allow for sidewalk vending in that I've been operating and I respect the need for the compliance. At the same time, I think there are reasonable solutions that could work for both the city and small businesses like me. For example, the city could consider a

rideway permit for mobile vendors with clear limitations such as maintaining a minimum amount of unobstructed sidewalk and strict cleanliness standards. This would allow vendors to operate responsibly while ensuring public saf safety and accessibility remain a priority. I believe creating a structured path like this would not only help businesses like mine, but also encourage more local entrepreneurship and add to the character of Cordelane. Ideally, I would love the ability to continue operating in the areas where I've already built relationships and I've demonstrated that this can work really well. I'm open to working with reasonable guidelines to ensure safety, cleanness, accessibility, while still allowing small businesses like mine to exist and to grow. At the end of the day, I'm trying to build something local, something that supports this community, straightens other businesses, and gives people a place to gather safely. Thank you for your time and consideration.

And thank you, Jesse. And one of the reasons that I asked Jesse to make a talk here tonight is we tried to find out a way to fit his business into the mobile food uh rules that we have for mobile vendors and food courts and he just doesn't fit. Um and there's options that are available but what you'd like to see is really on the sidewalk.

We most prominently have in Celane right now is like I said the appeal to large food trucks. There's there's multiple food courts in Cordelane with full hookups for a more permanent solution, a permanent place for these places to stay. What I operate is at a food court food cart that you just kind of stand outside of. It's out in the open. It's not enclosed. It's still trailered, but it's very small. It's very mobile.

Um, and we don't really have anything like that in Cordelane. And it really appealed to me to start doing that. I went to school in Moscow, Idaho, and we had a we had a hot dog guy just down the street in Moscow that everybody knew and everybody loved. And I know Bernie behind Iron Horse, he's operating within the limitations by being on private commercial property. Um, I know he's kind of become a local legend around here and that's something that I wanted to aspire to be. um you know ultimately on a sidewalk that's not obstructing or dealing with you know cleanliness issues but either way I'll find a way about it. I just wanted to serve the demograph that I'm currently serving and the people that have grown to depend on me in the areas that I've been in.

Thank you. So this isn't an action item, but I just wanted to get a sense from council whether this would be something you would be interested in having us pursue. I think we should. I mean, what's more American than a hot dog stand on the side? So, and it's a 250th celebration coming up. Good. Okay. So, we're going to I'm going to see what we can do. Uh there's other limitations as well. There's one for the fire department, and I know that was a consideration with being behind uh the blue shell.

Yeah. Space. Yeah, that one was a little bit conflicting. There's also I I wrote down some other limitations just for something to consider. I understand we don't probably want a city of Cordelane where our streets are just flooded with vendors. I know that's not ideal. I'm not trying to be special in the way that I get permission and other people don't. But some other uh limitations I wrote is some defined operating areas. Maybe something downtown Sherman work as well as something outside of that considering foot traffic. um equipment size limits, operating hours, just some stuff to take into into consideration. I'll look into it and I'll get back to you. Thank you. That would be great, Mr. Mayor. I think it'd be a great idea. Thank you very much.

Thank you very much. And Ed Morris. Oh, did you hear? Yes, he's here for the zone change. Okay, he's here for the zone change. Very good. Sorry about that. Is anyone else here for public comment? would like to make public comment. Okay, we're going to move on to council announcements. Anyone from the city council have an announcement to make? Kenny. Mayor Wendy and I would love to announce the addition, newest addition to our family. Mr. Wilder or Olsen was born 2 weeks and one day ago in beautiful Burley, Idaho. 8 lb 11 o and mom and baby are doing great and grandma's still smiling. So wonderful.

Thrilled about that. Thank you. Wilder. Very good. Yes. Any other announcements from the council? Okay. I have a presentation to our fire chief. Tom, if you could come forward to the uh turn, please.

Right here. Go right here. Facing council. Yes. Facing the council. So this is our our fire chief. This is Tom Grariefe. He's been chief for how long now? Four years. Four years. And before that, for about 40 years, he was the deputy chief. And then for several hundreds before that, you were a paramedic with our fire department. So he's he's been with us for a long time

and I do appreciate you and appreciate the service that you've done to the city of Celane. You are retiring next week, but we're probably not rid of you because we're going to be in transition here. So, I appreciate your assistance helping with that and I appreciate all that you've done for the city of Celane. So, I will present you with the key to the city. There we go. And do we have a picture? Well, I didn't tell her we wanted this, so she's just going to run over here with her phone desperately to get the picture.

Thank you, Jo.

Congratulations. Awesome. I'll keep it brief. Uh yeah, this is such an honor. Um I will definitely display this with pride at home for everybody that comes over. This this means a lot to me. I've been here not quite 60 years, but 28 and 7 months and six days left, so I'm not counting. But um I I truly want to thank like uh Bill Greenwood did a few weeks ago, not just you all up there, but past mayors and councils all the way back to Mayor Judy. Uh you know, all of the councils and mayors that I got to live through were so supportive for public safety year after year after year, even in uh tough budget times. Um the executive team has been amazing the last four years. Uh supportive. um some mentoring me through the budget process and you know because there's always a learning curve there and the men and women that I get to work with at the fire department. There's been so many changes and new faces, but um you know change is good. I don't like it because I'm over 50, but um

I the new energy and vision that we have from our new folks is exciting to see. There's always different ways to do things, better ways to do things, and the community is so lucky to have the folks that I get to work with every day, my administration. Um, and then lastly, the people that live here. Um, this whole community. It's been such a pleasure to raise a family here. And I know growth is it's a tough word, say the G word, but and I'm not talking about population, but I think the strength of this community gets more and more every year. the resilience. We've seen it through good and bad, especially last year. Um, and that's that quality of life. If I didn't live here, I'd want to live here, too. So, I welcome people here. I know it's a great place to live. It's making a little bit challenging on our kids, but um yeah, and just thank you to all of you. I have one more week left and uh yeah, we'll make it. It's been a good run and I'm looking forward to chapter two.

Thank you so much. We're going to miss you, Tom. I I'll be around. I'm going to come to the budget workshop just cuz I like the entertainment. That's awesome. Thank you very much. And so I have a couple of appointments to make. We have Daniel Rhodess and Brian Smith to his to the Historical Preservation Commission and John Burke to our Urban Forestry Committee. Mr. Mayor, I make a motion to confirm the appointments of Danielle Rhodess and Brian Smith to the Historic Preservation Commission and John Burke to the Urban Forestry Committee. Second. Motion in a second. Any discussion? All those in favor I. Any opposed? Motion has carried. We're moving on to item H, which is the consent calendar.

Mr. Mayor, I'll make a motion to approve the consent calendar as presented, including resolution 26-026. Second motion and a second. Any discussion on our consent calendar? Okay, the clerk will take the role. English, yes. Wood, yes. Evans, yes. Miller, hi. Gabriel, yes. Sheckler, yes.

Okay, the motion carries. We're moving on to item I1, which is a zone change. This is a ZC 126, zone change from mobile home 8, 8 units per acre to R1 residential 17 dwelling units per acre for a parcel measuring 0.522 acres located at 3620 North Futland Lane. This is pursuant to council action at the last council meeting. Sean Holm will present the staff report. Thank you, Sean.

Thank you, mayor, city council. So, tonight before you, I'll start with a reminder. The planning commission previously recommended approval of the zone changed by a 5 to zero vote with no conditions. Other findings and analysis contained in the original staff report remained unchanged. So in March 17th, council directed staff to explore with the applicant whether the development agreement could be negotiated to secure the proposed nine workforce housing units in conjunction with the zone change in some form of a development agreement uh to allow for um workforce housing. Um so after I had contacted well I guess before I go into the contact um council had approved the zone change subject to this exploring this with the applicant. So, I called the applicant and he had um hired Ed Morse to be his representative and he did some research, sent some information to uh staff and ultimately as an attachment which is on the back of my sheet of the second sheet for for council said after the phone conversation I had a conversation with my client about the difficulty of monitoring and managing managing such a smallcale workforce housing project. We're in agreement that we should take this back to council and ask them to approve the zone change without the workforce housing development agreement. So, the applicant is therefore elected not to pursue the development agreement that would restrict or obligate the property to workforce housing and his email is attached. Um, I have some, you know, I was I was asked to try and be brief on this as much as possible, but I do have some calculations and economies of scale that I put together based on a couple of other um development agreements if staff or if council would like staff to present those.

I see a nod. Sure. Council.

Okay. So, um, the calculations that I did, there was two development agreements that I'm aware of that have, um, a workforce housing, uh, element to them through a development agreement. The first one, River's Edge, it's 600 units. It also has an R34 special use permit for increased density. Um, 10% of those units are designated as workforce housing with a sunset after five years. Um that leaves approximately 60 units uh that would fall into that category leaving 540 market rate units to absorb um through economies of scale because basically there is there is pass through in these you know the the developer at some point is going to spread that cost amongst the the other units and so they're they're able to absorb that um so that's 438 acres there's multiple zones from R3 to C17 It's also has a PUD as part of it. Um, now that's been approved with a maximum of 2,800 units. 5% of those units are that are either rented or purchased into perpetuity into perpetuity would be part of that workforce housing. And so doing those calculations, you know, based upon the theoretical level of this project, which is 0.52 acres, so a little over half of an acre. if they were able to do some fairly expensive construction and realize the full capacity the full um yeah capacity that that is allowed at nine units 5% would be 0.45 or 45% of a single unit. Um at 10% it would be 90% of a single unit. uh more likely they would realize around six to seven units uh which would be about 30 to 35% of a

single unit or 10% 10% 60 to 70% of a of a single unit and so um I think what the applicant is saying is it's just very difficult to manage you know a a single unit so I I Ed Morse is here to represent the the applicant and I'll have him come up he has a question first, Sean? Yeah, absolutely.

Uh, I have a question, but I also I wanted to set the table just a little bit because I was the one who started this. Um, a lot of the work that I've been doing with the housing solutions partnership has dealt with the exact thing that you just gave us data on, and that is how do we create attainable housing that protects it into the future? How does a city work with our development community in order to protect their investment in attainable and how do we manage those things? One of the things that a number of us had talked about in the future is that and unfortunately this project coming up being the first one to come to council after I had these conversations is probably not the most appropriate one to have a development agreement negotiation discussion because it's too small and and I recognize that and had said so. But I've also made a commitment that as a region, if we're going to move the dial at all on creating attainable housing that's fair to the developer, that's fair to the community, and that the city can actually match and participate in in some way to support that effort. We have to ask every zone change request, every develop, every project that comes before us if they would consider entering into an a negotiated development agreement. Now, in in my view, because I'm passionate about this, the data that you just gave us just illustrates the dismal amount of work we've done to date in that we've missed opportunities with large projects to get larger amounts of attainable housing in them that the developer doesn't have to just take a loss at completely. So I think that throughout the cities, throughout Coupney County, um having a discussion and making it part of our habit to get into development agreement discussions is what the goal of me bringing this forward was. I have the utmost of respect for Mr. Morse. In fact, I just spoke with some folks on a statewide level today about uh similar

conversations that he wrote a brilliant whiteer on on how we can do some housing through taxation stuff um throughout the state. So, I feel like this is kind of um serendipitous that it all came together with this particular project, but I did want council to get a clear explanation of what I was trying to do here and what I believe and I hope we see throughout the region that when there are change opportunities that come to councils that they realize they do have a tool out there that can be used in a negotiation capacity to to get some local worker housing done. So, I wanted to say that um I don't have any major heartburn over the stats or the fact that there wouldn't be uh attainable housing in this project. I think their argument is that where it's located, it's probably not going to be a super high rental rate anyway. Uh but I think that all of us have seen developer after developer come to the podium, planning and zoning and council and say, "Well, we want this increase in density because we're doing affordable housing." and then two months later they go, "Now that didn't pencil, so we're not doing that." This is a way to start um a new chapter in how we discuss these things. And we work with our developers and with our our requesters to give them something in exchange, maybe higher density, maybe uh smaller green space. Who knows what the negotiation within the agreement should be. Bottom line is we should have that negotiation at all opportunities. And I just wanted to put that out on the table. And thank you, Mr. Morris, for being here. I will follow up on your other project. And I do appreciate all the work that staff went through to go backwards and and have this discussion.

That wasn't a question. It was just a It was just a Back to you, Sean.

All right. Thank you. Thank you, Council Member Kiki. I I understand. Um it's it's not staff's goal to sway either way. You know, we were directed to go and and have a conversation, which we did. Uh we just provide the the information. So, with that, I'll turn it over to Ed, Mayor Gan, and uh council members, you have a copy, a draft. Uh I actually the copy of my letter that I submitted to staff, it's unsigned. Staff has a signed copy of that letter. It outlines our reasoning and position where why you shouldn't impose a development agreement on this particular Jones zone change in this particular neighborhood. I've included uh a number of photos of the neighborhood. Uh the makeup and character of the neighborhood, which is mixed use, a lot of mobile homes, two apartment complexes right across the street. Those really set the character and the rent levels of this neighborhood. And if I can't think of another neighborhood in Celane that is closer to a definition of workforce housing than this particular neighborhood. And I also included in my memo information on the rent levels of the apartments across the street and those are workforce housing rent levels. So on behalf of the developer, our position is we don't need a workforce housing development agreement for this particular zone change. In addition, in talking to staff, the regulatory mechanism for workforce house

does not appear to be in place. things like a definition of workforce housing, the the uh inputs to the income levels for workforce housing, the supervisory mechanism for workforce housing and to to go try to invent that and adopt it for a smallcale reason in the case uh I think is inappropriate. Um, and frankly, um, I think you need to focus I I I understand councilwoman's comments and intent about you're not you need focus towards workforce housing and do it consistently, but recognize that it's the larger projects that economically can accommodate these kinds of things and the larger projects s in good locations are going to be the ones that that have the highest rent appreciation uh rather than a neighborhood like this. and to incorporate into those projects probably with a density bonus uh as part of the overall formula an incentive uh and build into those projects workforce housing. that framework is not in place but I think your intent is to as a goal would be to meet some sort of a framework like that that would be financially feasible. Um the long and the short of it is as summarized in my letter we on behalf of the developer we don't think it's appropriate to impose that on the small zone change in this particular location. So, I would ask that you approve the zone change and lift the the condition of the development agreement. And I'm happy to answer any kinds of questions that you

have. Are there any questions for Mr. Morris? Okay. Thank you, Ed. Appreciate it. Thank you. All right. We have Yes. Daniel Shecker. Uh, I move. You may go ahead. Uh, to approve a zone change from MA8, 8 units per acre to R17 dwelling units per acre for a parcel measuring 0.522 acres located at 3620 North Fruitland Lane based on the findings and conclusions announced at the March 17th, 2026 council meeting. Second.

Okay. Motion in a second. And as uh Dan just read, the uh findings and conclusions have already been accepted by council, so we don't need to do that again. Yes. Questions. And

my comment is just that I think to get attainable housing, I think we need to increase supply. I think that there's supply and demand that that that dictates price. And when we create more housing units, broadly speaking, I think we're going to see prices go down. And so when I look at this particular zone change, I see eight units going up to 17 units per acre. And I think that's a good move in the right direction. I think it's appropriate in the area. There's apartments nearby, commercial nearby. I think it's a good spot for high density, more higher density or I guess medium density R17. We have higher than that density. Um, and I look at the broader zone there. And I if we're going to create more attainable housing, we can do that through development agreements, but we can also do it by having some courage to change some zones where it's appropriate uh to higher density. And that will let the market provide the housing units that will lower supply or increase supply and lower price. So, if we're going to I I support this, but I also think the city property owners um that are interested in that area might want to consider bringing forth a similar application for their properties to um to change the nearby parcels to R17 as well. And I think if we have courage and want to do that independently of an application, we certainly could do that. But I think that's the direction I would see in this area that would help provide that supply that lowers prices.

And Mr. Mayor, not going to turn into debate. Um, again, just to remind council, I'm probably going to bring this up again at every zone change request and at every one. So, this happened to be the first out of the gate. And I uh I just want to give you a fair warning. There's some that are going to be at the other cities remind all their leaders to to do what we can do for the attainable housing through development agreements and zone changes. And I'd love to invite you to some of the debates I've been to over supply and demand because they go on and on. So I appreciate those comments and I I agree with your position. Dan English.

Sure. Um just well I think this was a good discussion to have and we're we're all on the side of more more housing in general and kind of at every level but affordable housing and workforce housing um and you know I think maybe some legislation came through this time where um if it's something we need to take a look at I mean to put back in the little tiny homes and those kind of things on one end but also I would I would say having this come forward on I mean trying to do this on everyone would be a misuse of resources and priority maybe we would do something like you know unless it's at least an acre or two acre but I mean at least something that makes sense then you know we don't even try to mandate a development agreement um so anyway that's that's my thought so

I appreciate the discussion the topic is the motion which is to approve the zone change. Any other comments on the motion to approve the zone change? Okay, the clerk will take the role. Wood, yes. Evans, yes. Miller, I. Gabriel, yes. Sheckler, yes. English, yes. Motion is carried. Now we need to uh We've approved the zone change. Now we need to adopt the ordinance. Mr. Mayor, I make a motion to dispense with the rule. Read council bill number 25-10006 once by title only. Second. Okay. Motion a second. Any discussion on the motion? Clerk will read the title. Oh, wait. No, we have to vote first. So, roll call. Evans, yes. Miller,

hi. Gabriel, yes. Sheckler, yes. English, yes. Wood, yes.

The motion is carried. Now, the clerk can read the title. Council bill number 2510006 an ordinance amending the zoning act of the city of Cordelane Kney County Idaho known as ordinance number 1691 ordinances of the city of Cordelane by changing the the following described property from MH mobile home at 8 units per acre to R17 residential at 17 units per acre said property being described as follows to it the west 175 ft of 75 fruitland addition according to the plat recorded in the office of a county recorder in book C of plats at page 12 records of Kney County, Idaho, which is a 0.522 plus minus acre parcel located at 3620 North Fruitland Lane repealing our ordinances and parts of ordinances in conflict here with provide a severability clause providing for the publication of a summary of this ordinance and an effective date here.

Now we need a motion to adopt the council bill. Mr. Mayor, I move to adopt council bill 25-10006. Second. Motion in a second. Any discussion on the motion? Clerk can take the role. Evans, yes. Miller, I. Gabriel, yes. Sheckler, English, yes. Wood, yes. Motion carries. We're moving on to item number I2, which is resolution 26027, approval of an agreement with Peter and Vicky Clancy for caretaker services at the Jwitt House. Presentation by Adam Rouse, our interim parks and recck director.

Yes. Thank you, Mayor and Council. Won't take up too much of your time. Uh so for the first time in 41 years, we're we're coming to seek approval of a a caretaker agreement for the JW House caretaker spot. Um after after moving on from our previous caretaker uh some months back, we did a roughly two-month recruitment. I went through I think we did two or three interviews um and and came to the decision that we'd like to offer the position to Peter and Vicky Clancy who are here with me uh who I'm sure will be happy to stand for any question. Um but uh what this what this agreement is is more uh formal. The the old agreement was just a one-page letter of appointment. It didn't really spell out the duties of the caretaker. Uh so that's what we've done in this new agreement. uh really spelled out the the duties and expectations and what it's going to do is help alleviate a lot of pressure off of our staff who has assumed a lot of the uh the grounds maintenance, building maintenance, some of that stuff. Um some basic maintenance stuff will then fall on them. They'll help tours. They're going to staff all the weddings uh open open and close the house for the senior groups. So, we're just asking for approval for that uh for that agreement.

Okay. There any questions for Adam? Yes. Thank you, Mr. Well, Adam, well, first of all, um, thank you for stepping up and being interested in in really helping showcase this beautiful house to our community. I I my question is will there be some sort of um I think I think there was a probationary period which I'm sure you'll be fabulous but what was really important to me over the years was that the caretaker was friendly and welcoming and made people really believe this is the house that belongs to Cordelane not the caretakers so that's just really important I think I just wanted to say that moving forward that it is important that everyone feels welcome there

yes and and since you've mentioned mention that actually was a huge topic of conversation as we went through that interview process. Um, you know, the understanding that it is a public facility, a gem down there on Sanders. Um, but that it's important because they are the face of the city in in dealing with the customers. So, um, you know, that was a big piece of of what led us to choose them as you can see Vickiy's very smiley. Um, but yeah, so that that was such a huge piece for us, you know, on top of some of the experience and stuff that they brought to the table. So, great. Thank you. Any other questions for Adam? Yes, Kiki. Adam, how long is this agreement? Doing it for three years. Okay. Um and then it's got an auto renew, but but an option for us and them to renew for an additional three. Okay.

Um which was a change from before because that old agreement was open-ended. Openended. And so will that come back to council every 3 years or I don't think that it needs to. That might be a question for Randy. But I think since it's built into generally they don't come back if it's just a renewal as a matter of right. Okay. Any other questions Dan?

Well just to comment I notice one of the items here which I man you're this is a big deal. The conditions is one of them is a married couple with no additional dependence. So, you're not going to have a kids room coming along or adopt a doggo or whatever. But, uh, grandma can't come. But, I guess you got your eyes open, so that's very complimentary. All of our kiddos are grown, so they have their own places to live. Yeah. Thank you.

Well, that would be, you know, for a lot of people. I mean, that would seem an ideal thing and a, you know, the setting and all of that. And uh I would imagine I mean it it'll be pretty easy to make it feel like you know uh for them to feel like it's Celain's home is you know they feel like it's your home and can see oh yeah this and how somebody could have lived there in the past. So anyway this is a good deal. So any other questions? Okay we'll look for council action. Mr. Mayor, I'll make a motion to approve resolution number 26-027 approving an agreement with Peter and Vicky Clancy for caretaker services at Juit House.

Second motion and a second. Any discussion? Clerk will take the role. Miller, I. Gabriel, yes. Shackler, yes. English, yes. Wood, yes. Evans, yes. Motion carries. Congratulations, Peter and Big. You now get to live rentree in the most beautiful house in Celane. Thank you very much.

Thank you. All right, we're going to move on to item I3, which is resolution 26028, declaring that uh Veolia Water Technologies and Solutions is the only visor reasonably available for the purchase of the tertiary membrane filtration TMF expansion phase 5C3A equipment and authorize the wastewater department to negotiate a contract with and you're going to tell me how the real Wait, I'm just going to say Viola Water Technologies cuz I don't know how to say that word. I had to ask several times myself there, Mayor. It's not an easy word. It's Violia.

Viola. Very good. Thank you. Here's Mike Becker from the wastewater plant. Well, good evening, Mayor and Council. Um, before I get started down this path, guess what? What?

We have compost, lots of it, and we're giving it away this weekend. So, I just wanted to bring that up to at the council meeting. It is free. Bring your shovels. Um, again, uh, I don't want to rain on Monty's parade. We will not be offering coffee and donuts. Um, so, but bring your shovel and a bucket and help yourself to free compost. So, that being said, on to bigger and better things. Yes, this evening, uh, we have a decision point. One, it's a two-part decision point as the mayor stated. Uh, one is to declare Violia as the only vendor available to provide this membrane product that we need for our TMF facility. And part two would be the authorized if a decoration is made to authorize the wastewater department to negotiate a purchase agreement with Violia for said procurement of equipment. So with that um why do we need this? Well um as you may recall back in 2014 we built a tertiary membrane filtration facility. This is the third and final treatment phase before we discharge into the Spokane River. We built it for 1 million gallons. Fast forward three years, we built an addition to that that brought the total capacity up to 5 million gallons. Where do we need to be? We need to be at 6 million gallons. Why? Because if we ever have a problem where we need to shut down a membrane or we need to clean membranes, which we do roughly twice to three times a year, we have to have that additional capacity to remain fully operational and we can't

afford to be down. Now, back in 2014, we built a sixth tank. We call it a train to accommodate membranes. At that time, we were not permitted to uh purchase the actual membrane product due to loan constraints with the um Idaho Department of Environmental Quality. So here are a little ways down the road and uh we u have planned for this project and so we were uh the timing of it couldn't be more more critical now because our wastewater influent flows actually support the need for this membrane to come online. Um, we also plan on using this decision, this membrane as a decision point to determine when we need to replace our existing membranes. Um, there's typically a 10-year life on our membranes. Our first one has 12, our first phase is 12 years old. We took it down today and we actually pulled and looked at it and it's in pretty good shape still. So, fortunately, we don't have a pressing concern on this. Um, now back in November, we hired JUB to help us out with this. Um, and so for the past few months, we've been evaluating what other options do we have out there, keeping in mind that we have the constraints of our sixth tank that's already constructed and compatibility with our existing membranes. that includes pumps, blowers, electrical equipment, etc. Um, so we want compatibility as well as having the ability to fit into that six tank without spending a lot of capital to retrofit

our membrane facility over. Um, so while there's a lot of technologies that exist out there, we what's important is to remember that the treatment phase that's prior to the TMF, the tertiary membrane filtration facility, dictates what kind of membranes we use. There's a lot of membranes out there, but not very compatible with our secondary treatment process ahead of our membranes. So, we have to keep that paramount in our consideration. Um otherwise we need to invest a lot of capital to change out our secondary treatment process which really is not a consideration in our current facility plan. So we evaluated a bunch of companies out there. We eval evaluated a lot of technology that has state-of-the-art and we still find ourselves relying on Z-Weed which is now produced by Violia and so they are per primarily um the most reasonable available resource that we can acquire this particular membrane with. And so we um uh sat down with Jub. drafted up a technical letter to basic how does this fit into Idaho code? Idaho code permits sole source procurement for any kind of specialty equipment. Uh this clearly fits in that category and so within that technical letter we kind of outline all the uh justifications for that. Now, financially speaking, um phase one and phase two, you may recall we took out SRF loan through the state of Idaho to pay for those uh membranes and the project. We have been planning for this and we have saved up enough money to

actually pay for this in-house. We do not need to take out a loan. So, we got that plus also working for us. So based on all this information and we do have the budget authority uh for this year to proceed with this um your decision point before council this evening is one declare viol is the only reasonable source out there that can provide us with the product that we need. two, if you do make that declaration, I do need to have uh council's approval to authorize the wastewater department to proceed negotiating a purchase agreement with Violia for set equipment. So based on all that information, I will for any questions.

Thank you, Mike. So I just want to kind of drive it home in that normally for a sole source would be uh it needs to be approved by us by the governing body because it's the only one available. But in this case there are multiple ones available but this is the one that's the most compatible and it still falls within the code. So we have to approve it as such. We are asking for you to to declare it as only reasonably source. Right. So, it has to be approved by the council this evening.

And the other ones, the other options that are available, um there's a compatibility issue with that. There's uh you know, there would be a lot more overhead installing something that's similar, but not exactly the same.

Yes. Imagine putting a Chevy engine in a Ford pickup truck with a Dodge transmission. Just ain't going to work really. So, we want to have compatibility with the existing equipment out there. That way everything is operating uh exactly like each other as well as we can utilize interchangeable parts here and and the compatibility also stems from fitting in the tank. A lot of these other membrane companies either they can fit in the tank, but they have so much room they'll move around in the tank or they're too big for our tank and we'd have to just tear apart our tank and start over.

And we don't want to do that. So, this is a two-part process. Number one is to approve that and then you'll be coming back to us with the actual perch agreement. So, we're not we're not purchasing anything tonight. We're just saying go ahead and negotiate. get we'll negotiate and then when we get ready to do the procurement, we will come before council and then we'll come back again before council when we go out to bid to install the equipment. We love seeing you here. I just have so much fun up here. It's the personality. Any questions for Mike? Yes, Dan. Dan, I was just going to I'm ready to make the motion, but I want to go. I would anyone want to try try to take a stab at saying vendor's name because uh it's not spelled the way. Well, we'll see when I get there.

There you go, Dan. Please make So, I'll make a motion to approve resolution 2628 declaring that Viola Water Technology and Solutions, Inc. is the only vendor reasonably available for the purchase of tertiary membrane filtration TMF expansion phase 5C 3A equipment and authorizing the wastewater department to negotiate a contract with Viola Water Technologies and Solutions Inc. second motion a second. Any discussion on the motion? Clerk can take the role. Gabriel, yes. Sheckler, yes. English, yes. Wood, yes. Evans, yes. Miller,

I. The motion is carried. Please don't forget about the compost. Love to see you guys out there. Compost is is this weekend and it's if it's behind Lowe's. You go north on Julia and the gate will be open. Very end of Julia. Yes. Okay. And that's and that's where you can pick up your free compost. You bet. Good stuff. It is. All right. Can I It is. We're going to move on to item number I4, which is approval of an agreement, an addendum with life inspection vault, LIIV, for third party inspections. We have our deputy fire marshal, Craig Etheertton, with us.

Yes. Thank you, mayor and council, for having us tonight. Uh, this is going to look fairly well, it should look really familiar for most of you, uh, except for our newest council member. But uh so this is something we brought forward uh several years ago and we've gone back and forth on how and whether to implement it and we've uh gotten to a point where we just really need to move forward with it. So um I will try to be quick but brief. That's my that's my goal. We'll see where we we'll see where we land. Okay. Um so basically what a third-party inspection is is we use a uh third party quite frankly to um manage a program of inspection of fire protection systems for us so that our prevention division staff do not have to try and chase down uh business owners and manage the annual inspections that are required in their businesses by code to ensure that the fire protection systems are safe and ready to go when they're needed. did. So, we have some uh routes within the fire code which allow us this opportunity. So, this is a um the code nerd stuff for you uh in a couple of different avenues for us to be able to move forward with this. And really the main cruxes in this 1083 in record keeping is the fire code official uh is given the authority to uh choose how we want to record this data and so uh it's our recommendation that we use this company to help us do that. So looking at some of the fire protection systems that uh could be um within this program is of course fire

sprinklers, fire alarms, our stand pipes, fire pumps, fire extinguishers, kitchen hoods. There's a big long gamut of fire protection systems. Any of those could be subject to um being reported via this program. And we'll we'll get to that when we get into the implementation part as to which pro which systems we want them to record for us. Uh so here's the big ticket and you're going to probably uh hear this several times over the next few months for us, but we are short staffed in the fire prevention bureau. I started a number of years ago. we had fire marshall and inspector and a pubed person. Uh and 20 years later and a whole bunch of growth later, we have two deputy fire marshals. So, um that's that's the that's the 30,000 foot view of our our current situation. Um we really don't know how many systems we have out there. Uh, our illustrious mayor told us there were 7,000 commercial occupancies at the state of the city um, uh, address not too long ago. I thought we were about 2500.

So, if I don't know who's who's closer, uh, us or AI. So we will we will see and hopefully using this program we will be able to put a better a better track of uh those spaces and those fire protection systems. Um since we've started looking at this we've actually changed our record management systems twice. Um so now our historical data is in three places. Uh and so we would like to we would like to bring a lot of that back together and make it uh easier for us to manage. uh one and the company that we're looking at has a a couple of other modules that we may um we'll see how robust they are, but they may actually be able to replace a couple of modules in our records management system now that we pay an annual service for and they are offering it to they are offering their modules to us for no charge. So, some inspection tracking software and some pre-planned software that we currently are paying uh additional money on our records management to uh utilize. Uh Liv Safe has some systems there that are included. So, hopefully that'll be a net savings for us as well. Um, but really the whole big main purpose of all of this is we want to make sure that the fire protection systems uh that protect our properties are maintained and they're operational. Uh, it's going to be interesting. There's been a fire burning all morning down in Ontario, California. Million square feet of warehouse that presumably was fire sprinklered. So, uh, it'll be interesting to see the reports come out on that and how how that happens in a in

a fire and cleared building, but we don't want to see any of that here. We want the fire sprinklers to work when they need to work. Um, so just a couple of little stats here. So um from the company that uh we're looking at they they provided this just kind of generally looking at um systems that they uh as they as they come online and they're and they're looking at their initial numbers. So uh they see an average of about 44% of systems are not being inspected at all. um about 75% of DE departments that they start to work with have limited uh personnel in order to maintain these programs and uh they say they reduction in um false alarms uh once the once the program is underway. Justin was working on pulling some numbers for that. We couldn't quite get it done. He's down in Texas learning how to do that right now. So, we'll we'll figure those stats out for you shortly. Um, so basically how does it work? We've got a a third-party company that will come in. They will coordinate with all of the companies in our region that do inspection, testing, and maintenance or ITM uh in our region. Uh, currently we get about three or four pro uh companies who are reporting to us regularly. Uh, and there's probably about a dozen or so companies that are that are reporting or that are doing system inspections, but they're not reporting to us. So, hopefully, uh, Liv Safe's going to come in. They're going to, uh, get with all of our local vendors that are doing these things. They'll meet with our team, figure out how we want our system to work, uh, and then we will work to create the discrepancy forms and

violation forms. A lot of what happens now and one of the reasons that this is really becoming u more of a thing and and there was a concern a number of years ago is well yes we do have these three or four companies who are reporting to us but they're reporting to us that there's a problem that needs to be fixed and the uh property owners are choosing not to fix it because it's just it's the company that did the inspection telling them they need to do something and presumably we assume that the owners are taking that as suggestions or that the ITM companies are trying to upcharge them and and get more work out of them and that's not that's not the case at all. They're in violation. Uh so one of the things that as we partner with them, we will work together to create the deficiency and violation letters. they will be on our letter head so that when uh the system is reported deficient that owner gets a letter from us via live safe that says no for real you got to get this fixed right so and I think that's one of the big uh producers of how we start to start to gain that um uh compliance through through there um yep okay So, um, it's a computer program like everything else. Uh, it has a dashboard for us, uh, on our end. So, we're able to see the systems that are being, uh, uploaded to the system, uh, the fire protection systems that are being uploaded. Uh, so this gives us a a quick glance to see, you know, 20 inspections were done yesterday in Cordelane and 14 of them were in compliance. Here are six of them that have deficiencies that need to be looked at. Uh and then we can concentrate on

those ones that need to be looked at and addressed and really kind of let the the ones that are in compliance kind of move on. Uh and then their uh analytics with this are very robust as well. So we'll have some good in good uh data for you next year. Sorry, am I talking too fast? No.

Okay. Sorry. We were going to go to general services, but you guys have been workshopping like crazy, so we had to we we we're we're making choices here. Sorry. Um, so what do we do? Uh, our two deputy fire uh marshals when we're not broken, recovering from stuff. We are doing plan reviews and permit occupancy inspections. We're doing all your lensure inspections, including food vendors. I swear we we checked him. He's good. uh our the very first food vendors I believe we even looked at what hot dog stand on Sherman right chief and the and the barbecue at Eagles. So they're the they were the impetus of it all hot dogs were so uh we will we will work with the city any way we can to help out hot dog stands. Uh we're also doing public education. So we get out into into the schools. Uh we do lots of public uh events like rain in the park and kids family day in the park and all of those fun deals as well. Of course, we have several meetings throughout uh city department with city departments and our community and we do a whole bunch of of special events. Ranata and Kelly keep us very busy making sure that uh whatever happens in town is is good. So, um, here's just a real quick, um, example that we had a couple of years ago in a hotel. So, we had a a small fire. The fire sprinkler actually it it worked as it was as it was designed. Fire was contained to just one room. Uh, this is all great, but uh, some things that we noted when we got in there and started looking around, you can see in the bottom left corner that doorway only has one of its two doors. Um, so that's not great. Uh, we had painted sprinkler heads. We had sprinkler heads that were all charged with with dust and debris

and maintenance obviously was not uh getting done as it should. So, this was uh I would consider this a near miss, right? We we it worked. We kept the fire to the one room, so that's good. Um, but had it have been somewhere else like near these fire doors that the fire could have spread or in one of these, you know, near one of these heads that is uh not maintained very well, then maybe we would not have had the same outcome. All right, so what does it cost? That's the big deal. The super awesome part for us is it costs the C and the fire department $0. Um, so how this works is the uh ITM companies, the companies that are actually physically doing the maintenance on our systems, uh, are required to pay $18 to submit a system uh, inspection report to LiveSafe. Um, and that is the charge. And then um as when this kind of started, there was a little bit of maybe the ITM companies would eat some and and they'd pass some on to the customers. Probably I'm guessing at this point in time, most of it is going to the most of it's going to the customers, but uh nothing to the city, nothing to the fire department. Uh we're looking at this as a new program and something that's here to capture a hundred years of um of data on our buildings. Uh we would at least like to start uh with the first year or two with the um preliminary plan review offered by Livafe. So for each um system report that comes in, they have a retired fire marshal uh who's uh super

good fire marshal from down south that is now working with Live Safe. uh he will do a preliminary evaluation of those deficiencies and kind of give us a report like this is okay. We've got some time before this one really needs to get done or hey I need to get a hold of Craig and Justin and we need to have them get out there and and address this with the owners right away. It's very very significant deficiency, right? Um so there's an extra $5 um fee there. uh Spokane Valley and Meridian, I believe, add an additional charge uh and they use that as a revenue stream to uh pay a couple of part-time fire inspectors who can then go out and and chase down these deficiencies and and work with uh work with everybody involved to get them done. So, that is also an option. That's not something that uh right now we felt we wanted to move forward with, but down the road maybe that's maybe that's an avenue that um council would want us to look into as a revenue source. I guess the big thing is how many systems is it going to be and what kind of what's could it generate here? But I think we need to know that first before we move forward and ask anything there. Sorry. Uh so for contractors, one of the big things is uh they're they're making a little bit more money. Um they are providing automatic notices to the owners. Uh everything is done digitally so they can upload reports super fast. Uh, one of the things that they've found over time is, uh, the inspection is, what we may call a fly by night type of an inspection company that maybe has not done a good job or maybe was pencil whipping, uh, inspections in the past. uh we're gonna we should be able to catch those now and

we should um be able to move those out and then other companies who are doing a great job uh will be able to take over those accounts and um and be successful. Um so again there's that big list there that we kind of talked about. Um so basically we're just asking for your support and also to sign onto our agreement as we would like to move forward with Live Safe Products. Um uh there is a contract uh that you guys should have should have. Uh we went back and forth. Ry's help Randy helped me a lot to get all of the parts and pieces. Um there's two there's the contract and the addendum. The contract is for the the uh program overall. The addendum is is the additional piece for the uh reviewer for the profinal reviewer. So that's the addendum. this the second piece. Um it's a whole ton of words for them to tell us that e one way or the other 90 days if it doesn't work out we can get out and we own all of the data that's collected between between now and then. So many pages to say just those few things but I guess that's the way the law works. Um so why are we choosing a life inspection vault? Well, uh, quite frankly, they were one of the first companies, they were the first company that brought this concept to us, um, many, many years ago. Uh, they are they are a couple of young men who were doing inspection, testing, and maintenance out of Pocutello, I do believe. Uh, and they struck out on their own and and have de been developing this system ever since. Um there were two other larger companies

that both uh charged a little bit more uh for their upload of their reports. They've since merged. Um and uh and then like I was telling you, we do have a they offer a couple of additional modules which we're hoping we'll be able to uh knock out some some cost in our records management. Boom. So, here's why they say it's a good deal. Um, and that's it. Uh, so really the big takeaways for us is it's not going to cost the city or the fire department anything to move forward with this um with this project. Uh, we feel like it's cost effective uh without increasing current levels of service. Right now today as I'm standing here I'm not seeking any FTEUs but you know things change things change. Uh we hope to increase compliance of and tracking of our fire protection systems in town. Uh and hopefully as we do that, we're very very close uh to an ISRB uh insurance rating change and uh inspections was one of the deficient spots in our program for our city. Uh so hopefully this will uh give us an opportunity to maybe even move up uh our ISO rating. And of course, what it's all about is increasing public safety through ensuring proper maintenance and service of our fire protection systems and to you. Sorry, I tried to go fast. There's a lot there.

Thank you, Craig. Any questions for Craig on the Christy? Thank you. Uh, Mr. Mayor, a comment, Craig. Yes, I'd like to you to look at the revenue sources that are out there. And you said City of Spokane Valley. Was that

Yeah, I think uh Spam Valley adds an additional or they did a few years ago they were adding an additional $15 per upload. Uh and then they were you the that $15 came to the fire department and they hired a a internctor to to travel around and double check systems and make sure. So maybe in time for our budget hearings, maybe you could come back with some real time data on that. Yep. Thank you. Any other questions? Council Dan English.

Oh, just that um thinking about it from the user point of view, which you know, we've got a small business and inspection. So if the the inspector comes in and looks at this, do they do any maintenance themselves or at least can they just again from the business owner? Okay, I need to have this or that. Can they at least give a list of well these are companies that we would recommend or I mean is there some uselessness for the people? So yeah absolutely. So um

how to get it done? So this is all it's going to it's going to kind of well the system is going to be umbrella that that's managing the inspections but the inspection companies as they're as they're coming in as they normally have or if as we're

uploading things and they're doing their backend research finding buildings out there that haven't had inspections on them uh ever or in a while. Um then then uh they are also tracking all of the licensed registered uh inspection companies in our in our area who are like sprinkler contractors have to be registered with the state fire marshall's office and they have to be in good in good standing. Right. So, um, they're not going to recommend to a business owner, uh, an an inspection company or a service company who is not in good standing with the state fire marshall's office and the and the regulations that are in place there. Okay.

So, yep. Real real good. Dan Sheckler, I a few questions. Mr. Mayor, the one guy who hadn't seen it before. I knew it. Please forgive me. I'm new. So, all good. Please forgive me. I talked fast. I'm not sure I fully understand this. So, you bet. There's the ITM companies, the inspection, testing, and maintenance companies. Yes, sir. And if if I'm a commercial property owner and I own property, how does that person come and inspect my property? How

uh so um maintenance on your systems, your fire protection systems is required every year. So like here at the here at the city uh Adam court or yeah coordinate the ITM companies to come through all of our build buildings that have fire sprinkler and fire alarm systems and and they come through and they do the the inspection, testing and maintenance of all of our systems of all of our um buildings. So, if I'm a commercial property owner, I might call up a ITM company to come to my property and inspect it. Yes, sir.

And then they would enter into this software company, this LIIV company, the results of that inspection. Yep. If I was in violation as a commercial owner, then um this software company would automatically generate a letter notifying me that I was in violation. Correct. Would there be any fines associated with that or it would just be a notification?

We're gonna we will we have always tried to take um as soft a hand as we can with with safety in mind. Right. So, um if you're you know the little metal thing around a fire uh sprinkler head is called an discussion. They fall off sometimes. You know, missing a discussion on your report, we're probably not coming after you. and and throw in the big orange sticker on the on the uh outside of the door, right? Um but if we get there and there's no water supply to your fire sprinkler system, then yeah, you're probably getting the big orange sticker. So, uh part of what we will do with Live Safe is create what that workflow looks like for violations and time, right? So, the first time uh after your inspection has been done and and a deficiency of some sort is noted, you're going to get a letter again that's going to instead of coming from say Johnson Control uh that says, "Hey, you were missing these things and we need to get them fixed." You have a sprinkler head that is blocked by a wall that was put up at some point in time, right? uh you now you're going to get instead of that letter just from that company the ITM company and you go do I really need to do that or are they just trying to generate some work right uh now you're going to get a letter from us it's going to say hey look uh you had an inspection it looks like there was a a minor deficiency noted um please remediate in the next 30 days whatever it is if they don't do it in 30 days then they're going get another then they're going to get another letter and this one's probably a little a little more you know to the point uh and with a

with a better timeline for us for safe. So and that's the that's the nuts and bolts that we will work through with them is timelines and the strength of the letter. Uh there is definitely a point that comes where we do have within city ordinance via the adoption of the fire code to institute uh fines and I believe they're misdemeanor misdemeanor fines civil citations for not keeping your system and in working order. So that letter that you referenced, does that get generated automatically or does the fire department uh verify the findings of the private party inspection report? So that's a great question and we have to work a little bit to figure out where the line with the reviewer is. Right? So those are kind of the the nitty-gritty parts on how that will how that will work. I know um when Northern Lakes uh implemented a number of years ago, uh there was there was some confusion on their letter and and the uh stoutness of the letter and maybe the the stout letter came on the on the initial notification and so that that rubbed people the wrong way, but we now know that so we can we can fix that and we'll we'll implement better. One of the things you commented on at the beginning of my questions was that the commercial owner would hire this person to do the inspection. What if they don't hire somebody to do their annual inspection?

Then they are in violation of maintaining their system. How does the fire department find out about that? How does that get uh tracked?

Not well enough. Um, so we uh so we used to do well and ideally we would love to do it in in company inspections of all of our commercial buildings. Uh we stopped doing it for a long time. We brought it back in ' 08. It took us 5 years to get every occupancy in every commercial occupancy in Cordelane at that time to get an inspection done. And we had to use not only our prevention staff, but we also used our suppression crews as well uh to to supplement that process of trying to get in and do what the code really asks to be done annually. So ideally in the most perfect world that uh that I could have for us it would be we have enough personnel and time to inspect every commercial occupancy in the city every year. That is that's the gold standard. We're a long long ways from being able to do that. So what we do is we try to concentrate on higher risk um events and the lensure requirements, right? We do daycare inspections and we work with the school district when they do their annual inspections and uh we try and we try and get restaurants and bars downtown hopefully at least annually. Um, but I we get what we can get and and that's that's really why we don't have a good database of what's out there and what's um things have changed a lot since the time that we finished with our engine company inspections, including our engine company uh personnel running 5,000 more calls a year. So, we can't use them anymore. And then lastly, one of the areas that

was interesting to me is that this is going to be data from the real property owners that's going to be stored, managed, and controlled by this LIV company. Um what sort of data security measures do those property owners have that that will be managed um safely by this third party vendor. Let me see. So they sent us a bunch of questions for our IT guys and our IT guys. Uh so RIIT had questions about the form uh formatting and the data dump and so they said they had standard procedures for how we do that. We've um there's API access that will uh coordinate between programs that we use inhouse. They have no external authentication methods right now for their system. Um, support team assists users with administration and setting up of new accounts and upgrades. We can add as many users as we need to for them to be able and they are working on MFAs for login and I assume that's a computer thing. So that came from our IT department coordinating with uh LIIV and their staff. So the information is not it's not tremendously

confidential I guess. I mean it's confidential in the it's confidential in the way that the inspection sting and maintenance company knows that you own this building and you have systems. Um, so I mean I guess that that level of confidentiality is passed on to LIIV, which is why one of the reasons why we're signing contract with them and they're working on our behalf and so we expect them to act a certain way toward our people and our citizens and so yes, yes, there's that. Okay. Thank you. Thank you.

Dan English. Um well just one of the things that I see a benefit of this is um sounds like you know you like I say you don't know how many are out there and this or that and all. So you you will at least start with a uh data point of where you find out you know how many this and that and I remember when we went back through the whole vacation rental thing and at the beginning you know it's like we didn't even know how many and might be 50 there might be 500 and we did all of that and then you know then put our things together and uh unfortunately the legislature I think passed something that after July 1st We're not even able to say the words vacation rental out loud, but uh that's a separate. So, but the information will be good to take a survey of where the city's at. So, yeah.

Yeah, certainly. And I think um uh one one of fire marshals down in Meridian, I think when we spoke about this years ago, he said before their implementation or what they found when when they got in and started the program, they were about 60 to 65% um compliance within within the city of Meridian. and within a couple of years they had brought that compliance of um systems up to 85 90%. So um I think that's a that's a good that's a good win for our communities is to is to bring up uh our compliance for sure.

Yes, Kenny. Mr. Mayor, this is a great thing. And because it's a great thing, I would like to make a motion to approve resolution 26-029 approving an agreement and amendment and addendum, I'm sorry, with life inspections vault for third-party inspections. Second motion and a second. Any other discussion on the motion or questions for Craig? I just want to say thank you for a very comprehensive um presentation. So, thank you for all the information. Great. Thanks. Great. Yes. Thank you, Craig. Um maybe just one one thing Craig, how soon would this start with the vendor?

Um so once we begin implementation they are estimating about 30 days. So um they're also down in Texas at the ESO conference uh learning about that system. So when they return from that, we'll start uh working through the contract signatures and the initial meetings and then we're hoping a 30dayish after after that. So 60 days I'd like to say we'd be we'd be fully on board.

Okay. The reason I ask is if we're going to roll this out, which is a good thing. He's right. It's a good thing. Why wouldn't we try to include the fee upfront if there's a revenue opportunity here that we're not ever going to be paying for this? So, I I guess I would just ask you to get that information to the city administrator as soon as possible. Maybe we could come back and take a look at Should we add April 2, right after the budget? Thank you. Yep. There's never a better chance than right now when it's first blush. Yeah. And it's just Oh, yeah. This is just how it comes.

Yeah. I think I think that I mean the most interesting part will be really what's our number like I so if it's 15 you know if we add a $15 to each inspection upload and we only have a th000 systems which I think we have more than that but you know we're that's it's something it ain't nothing but um but I I don't know if that's worth the squeeze. for you guys who will have who will join me in receiving phone calls from the occupants on on having $30 a system to added to their deal. Well, we're all

That being said, I also had an example. I think I wiped it out, but I think the resort about seven systems, sprinklers, alarms, kitchen hoods, uh fire extinguishers, stand pipes. I think they're they're looking currently to only add about $160 to their annual inspection. So, that's a that's a big big building with a lot of systems that will be doesn't seem like all things are equal. And and when we look at our fees every year, that's really important to us. So, I would just my preference on how council feels. I'd like to launch it with a fee. You bet. Yep. Do you want to like You want to launch it right now with a fee? Well, you're are you going to come back to us again? Um,

I will amend. Yes, I will be I'll absolutely be back. Why don't you come back with what an appropriate fee would be so we're not spitballing? You bet. Any other questions or discussion on the motion? Just that. Yeah. When it I assume you'd have a you could bring a draft agreement and then that would have that. So, yeah. You'll be back. I'll be back. You'll be back. Okay. And I'll have a shorter presentation or talk slower or both. Thank you. Roll call, please. Sheckler, no. English, yes. Wood, yes. Evans, yes. Miller, I. Gabriel, yes.

Motion carries. Moving on to item number I5, which is resolution 26030, approval of sub and submit for and if awarded to accept an Edward Bird Memorial Justice Grant, fiscal year 2025 local solicitation and purchase of four Motorola N70 portable radios for resource officer use in the amount of $29,38. Staff report. Chief Hagar.

Thank you, Mayor and Council. as you mentioned, and this is not a typo, it is 2025. The federal government's a little bit behind, and we just had this released last week. Um, what this is for is for what they call quadband radios. There's a couple what we call dead areas in this city along 15th Street over by Lakes Middle School is one of our dead areas, and we upgraded their radio. There's areas of that school where the SRO just couldn't get out, couldn't hear dispatch, and couldn't contact dispatch. And there's a few of those other areas that we found. The hospital is a horrible place for us because of the way it's built. You get into the depths of the hospital and we call it getting bonked. You press the button, all you hear is a tone and you don't hear anything. So, what this is for is for four radios. And I know that the cost is high for four radios. Back in when I first started this, we had little crystals that you put in. You had eight channels. And now I can talk to anybody across the country in these things. The radios themselves are $7,514 a piece. So, the total for the four radios is about $750 more than what this grant is for, but it's going to give us what we call hazard zone communication and that critical communication. We're going to deploy the radios to both of our high school SRO's because those buildings are larger and you can kind of get into the middle of a school and then our uh two elementary SRO's because they're in kind of some of the darker areas where we have the shadows from the radio communications. There's no match for the city with this. And so, the total grant is $29,38. And again, there's about a $750 difference, but we can absorb that communications line, and it'll increase our uh capability to communicate from those darker places. Eventually, it's the way the city's going to end up going with our radio systems just to be able to do that because it used to be the 700 800 megahertz. This adds cellular and Wi-Fi. And so, it automatically connects to the Wi-Fi in the schools or where you're at and that allows us to communicate. So again, mayor, as you said, the request tonight is to approve the application and then if we're approved, the acceptance of this grant, and I'll stand for any questions.

Any questions for G? Well, that was hard. I just comment, Mr. Mayor, if I could. The school resource officers do a great job. I'm glad to see them do uh get get the tools they need, but they're some of your finest officers and they just do fabulous work, and I'd like to commend you and the department for that. Well,

we appreciate that. And you know, to kind of dovetail on that, there was an incident at one of our neighboring schools. So, just so you guys have an idea, because I know sometimes people have questions, every sergeant and above in our agency gets an automatic text when a school goes into lockdown. And we'll get a heads up when they do a drill and it'll say there'll be a drill at 1:30 this afternoon at whatever the school is. So therefore, we don't freak out when that text message goes off. But when you get the text message and you don't have a drill, we assume that it's an active shooter and we respond as such. And we had one of these incidents two weeks ago and it was in neighboring jurisdiction, but we all respond to this. And we had Cordelane officers and Cooney County Sheriff's deputies on scene within minutes. And within about 7 minutes, we had over 30 personnel there going roomto room. And the way the situation unfolded was that it was a a computer error. The computer generated this and I could go into the IT tech, but they they'd updated part of the system and it decided to just throw this notification out. So, normally they can tell us what room, what button was pressed. We couldn't get that. So, we had to assume that something bad was happening going room to room and it was up at Hayden Meadows. So, again, the way we respond to this and like you said, Council Member Sheckler, we're dedicated and we have protocols. So, the nearest two SRO's are going to go, if you're a school farther away, they jump onto their camera system, start looking through all the hallways and the classrooms to try to give us an idea of what's there so we can immediately get to that threat. And, you know, our kids are valuable resources. And so that's why we put the effort into it. So again, that's why the page goes out and we all respond. Everybody leaves the building, myself included, and we get up there and take care of business.

That's excellent. Very good. Look for a motion. Uh, I would make a motion to approve resolution number 26-030 approval to submit for and if award to accept an Edward Burn Memorial Justice Assistance Grant for year 2025 local solicitation to purchase four Motorola N70 portable radios for school resource officer use in the amount of $29,38. Second motion to second. Any discussion? Take the role, please. English. Yes. Wood, yes. Neans, yes. Miller, I. Gabriel, yes. Schiller, yes. Motion has carried. Thank you, chief. Thank you.

Next up is item I6, resolution number 26031, approval of the 2026 county multi multi-jurisdictional allhazard mitigation plan. Our planning director, Hillary Patterson. Thank you.

All right. Good evening, mayor and council members. Yes, I am here before you this evening asking for you to approve of the 2026 county multi-jurisdictional hazard mitigation plan. This is something that is pretty routine. We've been participating in this for many years and the plans are good for 5 years. So, this latest effort was drafted in part by the Coney County Office of Emergency Management. They led the effort, excuse me, this year. Um they had a local emergency planning committee, local municipalities, special districts, special purpose districts and a steering committee all participated. The document was submitted to FEMA for review and they approved of it. Um I wanted to note that you all had received invitation to participate in the survey to help identify for Cordelane what our hazards were, what we felt were the the biggest risks as well as providing some input on gation projects. So this is something that we want to do so that we have in place a plan and identified mitigation projects in case there is an emergency that we're eligible for the FEMA funding. So I wanted to note all of that. Um we did have representation from city's fire police and planning departments participated in those meetings last year and there is a separate chapter which they call an annex that's in the document. You have that in the council packet and I provided links to the full plan. There's over 500 pages. So there's the main kind of plan that's countywide and then each of the jurisdictions have their own and the special districts have our own annex. So that was provided to you. We identified as the top five hazards for Celane specifically were windtorms, winter storms, cyber security, wildfires, and active shooter threats. There are 15 hazard mitigation projects and initiatives that we've identified in this current plan and we've also

identified funding sources for that. So of those there are let me page several of those were ongoing ones that we'd had in previous plans and then we have five new ones that were included. So the new ones were assessing the need for backup generators in city buildings, hiring evaluators and arborists to evaluate the health of the tree canopy in the urban forest. Increase backup storage and security of city IT hardware and software. Replace aging optic stem including personnel for support and installation and purchasing new riot gear and RTF needed equipment to replace old equipment as it expires. With that, I would um ask you to approve of this plan and stand for any questions.

Thank you, Hillary. Any questions for Hillary Christie? Thank you, Hillary. This um plan, this mitigation plan, it's required by the federal government so we can benefit from FEMA if, god forbid, there were ever one of the events you've outlined. What about at the state level? Is it just required by the feds? I think it's just a a requirement of the feds, but it is something that everyone locally participates in just because of we don't want to not be eligible for those funds, right? And I should note too there u county commissioners, they've adopted it, city of Hayden, Spirit Lake, the East Side Highway District, East Side Fire District, and KCMS have all adopted by resolution, and they're waiting for the rest of us, and then they'll include the resolutions in the the plan that's online. Well,

your team did a nice job on it. Thank you. And I do want to acknowledge that the staff at the OEM did a fantastic job. They in previous years had used a consulting firm and this year they did it themselves and they really did a fantastic job. Facility the meetings and then the document if you've seen it, it's excellent in terms of how it's well organized and easy to to read and use. I agree. Any other questions for Hillary? No. Good job. Okay. We'll look for council action. Well, Mr. Mayor, I'd like to make a motion to approve resolution 26-031, approval of the 2026 Kney County multi-jurisdictional allhazard mitigation plan. Second. Motion a second. Any discussion on the motion?

Clerk will take the role. Wood, yes. Evans, yes. Miller, I. Gabriel, yes. Sheckler, yes. English, yes. Motion carried. Now, we're moving on to our public hearing. There is a signup sheet which we'll have shortly in case anyone still needs to sign up. We can accept you. And we do have one two people sign up. Excellent. Um this the we had to change the title on this. So read the proper title which is a utility hearing for the relocation of utility facilities is required by the respective franchise agreements to accommodate the Ramsay Road signal upgrade projects key number 24276. Staff report by city engineer Chris Booseley.

Thank you, mayor and councel. This is the moment you've all been waiting for tonight, I'm sure. This is our public hearing uh for utility uh on our Ramsey Road signal upgrade project. First, I'd like just like to say because this is brand new news to us is that we were just notified that the funding for construction was moved up. So later this summer or spring hopefully I'll be bringing a state local agreement to you so we can get that thing out to bid and get this project going. So what this is is uh our Ramsey Road signal upgrade project. We were awarded some funding over a million dollars to upgrade signals on Ramsey Road and coordinate them to have a nice coordinated signal system similar to what we did to Government Way in the last couple years. Um, this one we're also looking at or we're installing a signal at Wilbur Avenue and Ramsey Road. Um, and that is the place where we have some utility conflicts. So part of ITD's um procedures for projects with their state funding is that we have to get a utility waiver a waiver of hearing signed by every utility company that is involved with the project. There are nine utility companies and plus the city of Celane because we have a couple of our water in out there also. Um, so any of those utilities are in there, uh, we send this waiver out to them or our consultant JUB sends the waiver out to them and we hope that they sign it so that we don't have to have this hearing. But we had one utility company after multiple attempts wouldn't sign it. So here we are. Um, so here is

uh the sample of the utility sheet that shows utilities to be moved. And um that's pretty boring stuff unless you're an engineer, but there are the um the poles, the utility poles along Ramsey Road at the Wilbur intersection that require relocation. So, a Vista owns the poles and will be relocating those, but then every one of those communication companies that's hanging on there needs to move over to the new polls. Um, we had to do this a couple years ago with the RRFB project, which is why the wrong title ended up on the agenda. Um but with that um there are two possible actions um after the hearing is opened up um for you to entertain. One is to uh require that utility companies move which they're required under their franchise agreements anyway or table the action and I'm not sure what that would get us.

Now I would stand for any questions. Any questions for Chris on this topic? Okay. Well, yes, Dan Shber. Uh, how does does does the utility company get some sort of compensation from rateayers or increase rates if uh we approve this? If what if we approve if we approve this to have require them to move their utilities? No. Do they

they're required to move any utilities that are in our public rightway when we do a road project. um they're they're required to relocate where they can. Um if they're outside of the right of way and we widened and bought right ofway and had them move, then we would have to pay for that relocation. On this um the utility companies are required by their franchise utility agreements to pay for that relocation themselves. They do pass that on to the rateayers, I'm sure. Okay, any other questions for Chris? This is a legislative hearing, so I'll open the hearing. I have two people signed up and they were both here earlier. They're not here anymore. I had Mary J. Merrill signed up, did not say whether she was in favor or opposed. And then Link Shadley signed up and did not specify favor or opposed. Is anyone else present would like to uh testify on the hearing? and I will close the hearing and we will either ask more questions or take council action at this point.

Mr. Mayor. Yes, Amy, please. I'll make a motion. Oh, wait a second. to require utility companies to relocate their utility facilities as required by franchise agreements to accommodate the Ramsey Road signal upgrades product key number 24276. Second. Motion and a second. Any discussion on the motion? Roll call, please. Evans, yes. Miller, I. Gabriel, yes. Sheckler, yes. English, yes. Wood, yes. Very good. The motion is carried and we move on to item K, which is again, this is added to the agenda today, which is to enter into executive session.

Mr. Mayor I'll make a motion to enter into executive session pursuant to Idaho code 74-2061A to consider hiring a public officer, employee, staff member or individual agent wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. Second motion and a second. Any discussion? Roll call, please. Evans, yes. Miller, I. Gabriel, yes. Sheckler, yes. English, yes. Wood, yes. Motion is carried. We're in executive session. Will we be returning here to take council action after the executive session? Do

you have a moment for a bathroom?

Oh, yeah. Go ahead. Heat. Heat. Heat. Heat. Heat. Heat. Heat. Heat.

Heat. Heat. Hey, hey, hey. Heat. Heat. Heat. Hey, heat. Hey, heat. Heat. Heat.

Heat. Heat.

Heat. Heat. Heat. Heat. Heat. Heat. Heat. Heat.

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Heat. Heat. Heat. Heat. Hey, hey, hey.

Heat. Heat. Time is Oh sh Heat. Heat. N. My goal.

Heat. Heat. Heat. Heat. to change to Change down. executive session. Um, does the city administrator have a recommendation for us?

Yes, sir. I'd like to ask for council confirmation uh to extend an offer uh to John Fugette as the next fire chief for the city of Cordelane. Very good. will want a motion to approve the appointment of John Fuget to the position of fire chief for the city of Cordelane. Actually, uh to approve the offer, I'm just reading what's written here to approve the offer as made by the city administrator. So, move second. I'm sorry, we have a a question from our attorney. He has a please.

Okay, it was Kiki Miller who seconded it and uh English made the motion. All right. Any questions or discussion on the motion? Right, we'll do a roll call, please. Miller, I. Gabriel, yes. Yes. English, yes. Wood, yes. Yes. The motion has carried. Our last item for the night is a recess to the library community room located here for a joint workshop. Mr. Mayor, if I may just extend a welcome to John. Um, we're excited to have him join our team and we're excited to continue our great relationship with Jake and have him be part of the city. So,

very good. Would you also like to make a recess motion? Oh, absolutely. Um, I'll make a motion that we recess to April 13th, 2026 at noon in the library community room located at 702 East Front Avenue for a joint workshop and with the planning and zoning commission. Second motion in a second. Second by Gabriel sir to recess. All those in favor.

We are recessed. Thank you. Heat. Heat. Yeah. Heat. Heat. Heat. N. Yeah. Heat.