Cultural Commission - Regular Meeting

Hybrid meeting, and the meeting will be recorded. The Zoom application just notified you that this meeting is being recorded. Press continue to stay in the meeting. Use the raise hand feature in Zoom if you would like to speak. We have no public. So I have one. Oh, Zoom. I'm reading on the Zoom. And would like to speak on an item. Lower your hand when finished. Please unmute to speak and mute when you are done speaking. If you're calling by phone, identify your name before speaking on an item. Welcome to the Parks and Recreation Commission meeting. I now call to order the Parks and Recreation Committee meeting of 05/11/2026 at 07:00. Exactly. And now we'll do the roll call. Commissioner Caldwell?

Here.

Chair Chu? Here. Commissioner DeMarco? Here. Commissioner Forte? Here. Vice chair Gupta?

Yes.

And commissioner Sousa?

Here.

Yay. We are all here. No need to excuse absences. Okay. We move on to the consent calendar. We have one item, and that's the item 26 dash five one four, Parks and Rec Commission meeting minutes of 04/13/2026. Is there any discussion of the minutes? Do we have a motion?

Motion to approve the minutes.

Second. K. Motion by commissioner Forte, seconded by commissioner DeMarco. We'll now vote. Commissioner Caldwell?

Yes.

Commissioner Chu? Yes. Commissioner DeMarco? Aye. Commissioner Forte?

Yes.

Commissioner vice chair Gupta? Yes. Commissioner Sousa? Yes. Okay. The motion passes.

It's very good to get some money in there.

We will now move to the public presentation section of our meeting. This portion of the meeting is reserved for members of our public to address the Parks and Rec Commission on any matter not on the agenda that is within the commission's subject matter jurisdiction. The law does not permit action on or extended discussion of any item not on the agenda except under special circumstances. The commission or staff may briefly respond to statements made or questions posed, and the commission may request staff to report back a subsequent meeting. As a reminder, comments can be emailed to prcustomerserve@santaclaracaGo.

We have one member of the public, Greg Sifferment, and we'd like to speak on the ISE. You have two minutes about

Where should I is it cool if stand here? Would you like me to go somewhere?

You wanna stand behind Damon to be on camera

for our

fans. Do we have fans?

Might have a fan, but I I would put the s there.

Alright. Well, good evening, council. My name is Greg Differin. I'm born and raised in Santa Clara resident. I grew up, swimming in the International Swim Center, and it holds a important place in my heart.

I understand that the city is currently entering the selection schematic design phase for upcoming ISC improvements. Thank you for your action and the recognition that ISC is an important part of Santa Clara's civic and athletic life. I believe that the ISC remodel represents a rare opportunity to create a modern, high quality civic facility that also reflects Santa Clara's regional architectural heritage and identity. I hope that the city might consider a modern approach influenced by California mission and Mediterranean architectural traditions, incorporating elements like walkable porticos, warm materials, and a welcoming spectator space of the half zone. Yeah.

A little picture of what we might be talking about there. Very cool.

Yeah. Very nice.

Briefly wrap this one up. A mission revival inspired approach could create a facility that feels timeless, community oriented, and uniquely tied to Santa Clara while still being fully modern and functional as a competitive aquatic venue. This could become not just a renovated pool complex, but a memorable and beautiful civic landmark that residents take pride in and visitors want to see. Beyond aesthetics, this also fits our local climate and public use patterns. The mission revival style stresses indoor outdoor living, which is especially suited well for an, aquatic facility.

Features like shaded walkways, thick wall materials, and covering area can provide comfort, reduce heat exposure, and potentially lower energy demands for climate control. Even if these improvements occur over multiple phases, establishing architectural vision could help ensure the Odyssey develops into a unified and lasting civic space. I love as I said, I prepared these visuals, and I'd be happy to share that with with you guys, by email where I can pass them around. And, yeah, I'd I'd love to I'd love for the city to consider this type of design direction as the product moves forward, and I'd welcome opportunities for continued community input as the ISC enters its design phase. Thank you.

Thank you. Thank you for your comments. Passing

these ones around maybe.

You could send these if you have them electronically.

I do. Also, if your speech if you have that electronically, that

would Okay.

Yeah. I'm making it. We'll give you I have my card. So Send to me.

Okay.

And then we'll support them to the whole mission.

Excellent. Thank you. Greg may not remember me. I don't know if you remember my face. Right. I'm Dania's dad.

Okay. I see.

Greg Greg and his entire family is completely immersed in swimming. His dad has been a board member for many years at

Same.

At Santa Clara swim club. His son his brother, rather, Nick and Tanay swam together for, like, twelve years. Nick just beat Tanay at 50 meter, 50 yard freestyle. He got a 20.5 at at CCS. Tane has a 20.6.

Right.

Tane was telling me about that yesterday. Anyway, thank you so much for Hey, brother. Great thoughts. Thank you.

Yeah. Yeah. Thank you. And I'll I'll go ahead with

Fair enough.

Yes. Send those your way. Yeah. And in brief, there's a there's project tracking websites on Citi's website.

Yeah.

So if you were to find when you email me, I'll I'll email you the link, and then you can stay up to date with various community engagement opportunities

Okay.

Where we'll have design design consultants leading community meetings as well as we'll have online surveys for people to take. I'll provide input for phase two. Okay. So when you send me those via email, I'll respond back with the link to those, and you can just stay stay connected, and you can continue sharing your ideas every phase of the process. Okay. Thanks. And thanks for coming tonight, Shanti.

Yeah. Thank you. Passion. You're you're welcome to

stay or or leave this time. City government at work. Okay. Okay. So now we're on to general business. We're going to change the order and go right into the budget plan. That's item three twenty six five seventeen, the review of the proposed fiscal year biannual capital improvement program budget and the operating budget amendments.

So this is part of your charter to look at the budget every year. There's an ask in your staff report to review the presentation related to the proposed fiscal year 2026, 2027, and 2027, 2026 budget plan, and then also to provide any feedback on the projects under the purview of the parks and recreation department per your charter. So there is a report in your pocket that kinda highlights that this part of the budget mainly right now is a capital project budget. And so you have a hard copy presentation in front of you, and I actually can't get to it now. So we're gonna try and share screen, but I'd like to introduce Thuy Pham, who is the department's management analyst, who's gonna lead you through the presentation.

And then we're happy to entertain any questions you may have. Incidentally, the entire budget was attached to your packet for the city, includes CIP for the whole city plus budget amendments to the operating budget. You'll know that we're in a two year cycle for operating. And then this is the beginning of the cycle for capital improvement. Capital improvement items are things that last over five years.

And then there's a couple of different funding sources also that will be highlighted in in the process as well. So Twee joined our department just a few months ago, she's really hit the ground running, and we're so grateful that she's here. So take it away, Twee.

I'll do. I'll do that. So for this presentation, like Kim said, we are reviewing the fiscal year twenty six, twenty seven, and twenty seven, twenty eight biannual capital budgets and also some changes to the fiscal year twenty six, twenty seven operating budget. And a budget study was so the budget was released in April, and the budget study was held by the finance department for the whole city on May 5. And a second study session will be schedule will be held on May 19, and the final adoption of the budget will be in June of this fiscal year.

So if you wanna see the whole presentation, you can click to it on the council meeting from Tuesday the fifth. This is just excerpts from it.

So we basically pull out everything that is relevant to the parks and recreation department so that you can better do your review and focus on the, projects that are important to us. And this slide shows an overview of the, budget cycle. Basically, it alternates between capital budget and operating budget. In this fiscal year, we are reviewing and adopting the fiscal year twenty six, twenty seven, twenty seven, twenty eight capital budget. In the next fiscal year, it will revert back to operating.

So next fiscal year will be twenties what is it? Twenty seven, twenty eight, twenty eight, twenty nine operating budget. And next, we will, jump to the capital budget for the next two fiscal years and also a five year CIP plan. Overall, our projects are grouped into two main categories, community facilities, which include mainly our recreation facilities and then parks and trails. On the city's presentation and overall budget report, community facilities include library projects as well.

So if you refer to that at some point, the budget amount will be higher than what is showing on the slide here. So this one was broken out to include parks only. Overall, for the next two fiscal years, community facilities, total of 4,500,000. Parks and trails total 8,000,000. For a total of five years running up to fiscal year twenty thirty, twenty thirty one, community facilities include 4.5 millions, and parks and trails total 19.9 millions.

With everything combined with the total combines to be 24 millions. And the funding for these projects include general funds provided by the city, mitigation fee, axe fee, and Measure I bond, general bonds as obligation bonds as well, and also some saving from the excess revenues and unspent expenditures at the end at the end of the year from the general fund. So moving on to the next slide is the overall recap of measure I, which was approved in November 2024. And Santa Clara voters approved this measure to authorize 400 millions in general affiliation bonds for infrastructure needs. Of that amount, 115,000,000 was allocated for parks, libraries, senior center, and aquatic facilities.

And of that amount, 105,000,000 belongs to projects within the parks and recreation departments. So this funding is broken into three different tranches between 2026 to 2036. As you can see, the amount here is larger than, the 20 something millions that you saw in the earlier slide regard related to our projects. It is because not all of the, bond funding has been allocated yet to our projects, so it's not showing up in our five year plan. And and that's because certain pros projects such as the International Swim Center phase two is in the design phase.

So we don't have a an estimated cost yet. So and, also, after that is done, it needs to go to council. Okay. So until that is completed, the bond price cannot be allocated to to some of these projects that we have in in the process. And this slide shows a little bit of, shows another smaller funding source that we get for our capital projects.

It is so this is the fund the general fund capital project reserve, and it's basically any excess revenues or, expenditure savings we have at the end of the fiscal year. Some of those some of that amount will go towards funding Yeah. Capital projects with, you know, no other funding sources. And for the next two fiscal years or five actually, five year plan, we have been allocated about $1,000,000 for parks and trails. That is just a quick quick tape a small table so you can see what goes into the CPR funding for parks.

And now half 1,000,000 for fiscal 2627 and another half $1,000,027.28.

If I made to, what's interesting about or helpful, hopefully, to the commission for this slide is it says park improvements and and repairs. So general fund can you we can use it for maintenance projects. If you have mitigated fees, it has to be for new or expanded services. So the funding source really matters for city budgeting. And so as the city finds excess revenue at the end of the year or excess expenditure, they can reallocate it.

And then we can that's when we can handle things that are deferred maintenance that we haven't been able to do for a longer time because in an existing park or existing facility. So

even though we have quite a lot of funding sources and investments shown on the previous slides. There are actually a lot of other projects that are there are a lot of other unfunded needs related to our department. And so this chart shows the total unfunded needs in the next five year for the entire city, which is 253 millions. Of that amount, about 49.4 millions is for is related to community facilities for parks only, and then 88 millions is for parks and trails. And I like to emphasize as well, these unfunded need were previously identified in a previous report, but we have completed the parks and recreation master plan in at the end of last year, which just went to council as well.

And in that master plan, it did identify higher infrastructure needs for us. And within a five year plan, it identify, between 185 millions to 260 millions for the next five years plus.

So that's new projects and unfunded maintenance? Yeah.

Basically, old age infrastructure facilities, things that were not accounted for or we just didn't have the funding for. So this report did an extensive analysis of all of our parks and recs assets and systems facilities, and that's what they come up came up with and recommended that we look into for the next. Basically, they they mapped out a twenty year plan, and the first five years, those were the emails that they identified.

I can't remember. Some of that's Kitchell. Was was the was that $265,000,000? Did it include the new, like, sports facility that they talked about in the master plan, or is that not included in that night?

$2.65 in the master plan? Yeah. It was adopted Tuesday night? Yeah. I'd have to

look. I

think I think it is, like, all the things that all the wish list items. But yeah.

Yeah. That's Because the master plan added.

So it's gonna cost a 100,000,000. So right?

Yeah. Well, I think that's why this is 80,000,000 because this is still, like,

from Kitchell. And then the master plan is, like, $2.65 because it includes all the bells and whistles.

The so how do so the ISC phase one or phase two, is that included in this unfunded? Well, not phase one, but is phase two included in this unfunded?

Phase one and phase two have are funded. Of the $1.00 5,000,000 allocated to parks and recs, about 45 millions are was

So that gets accounted there.

It's That's not funded. That's totally funded.

No. Just just to understand how this is done. So the just theoretically, if if it was here, phase two would be treated as a community facility or a parks and trails expense? Community facility.

Community facility. But playgrounds or parks, buildings or community facility.

Nice.

And, actually, the the Measure I bonds only funded part of International Swim Center. We a good chunk of that also came from general fund and mitigation fee acts as well. Mhmm. Yeah.

When the it was a moving target, and we were moving so fast that by the time the final numbers came in on the estimates, it was it the final numbers exceeded what we originally planned on. The difference is we may end up going back after or what we tranche. So we may go back and tranche to to help cover.

Mhmm.

That's a possibility. But So you're saying so this is after the December 9 meeting, council meeting, that where the budget was approved? Yeah. Because what happened was it's hard to describe. Some of the monies that were that were allocated towards the preliminary portion of the project weren't counted against the measure I bond and the total project dollars. But we can go back after those monies because you can go back up to eighteen months for qualifying bond expenditures. Mhmm. And so we identified several parts of the project that were all lead up, design

Mhmm.

And some other things, even parts of the deconstruction of the pool to identify that it needed the extensive work. Right? Mhmm. So a lot of that we went back after. So it wasn't in the original December. But then in December, we said we wanted this much money. And then they're like, wait a second. There was x amount of millions that we could still offset using Measure I. Mhmm. So not to confuse Yeah. How much should more of

an education. Remember the exact figures, but I think in December, that was what was approved was, like, 24,000,000 or something like that.

I think it's closer. I think it's closer to $28.28 contingencies. Okay. Or phase one. Yeah. I think. Yeah. That's with contingency.

And then but you're saying that the now what we understand is it's even more than 28. How much is it more?

That's if all the contingencies get used. Because a couple of mill what was it? Two to between two say, 2.5 to three For the contingency? No. For qualifying bond funds that we bond dollars that we project dollars that we had to recover.

So what's, like, 10% more than what we

Most do.

And then we can move that money into another I don't know. Aquatics project.

Bond the bond dollars have less restrictions

Right.

Than do MFA.

Right.

And so if we can use those, then we can also use MFA for, yeah, less and more.

Mhmm.

Right? So we said we would fix pools Right. The bond dollars. It could be Fix pools.

Right.

And then we we can keep MFA money that doesn't have a shelf life. Once you once you tranche

Mhmm.

You have a certain time period in which to expand those funds.

Right.

Yeah.

Yeah.

No. Like, whenever we get to it, the war burden pool, that would still be from the from the Measurerite funds. Right?

Yeah. I mean, that's the goal. Mhmm. Okay. We have to see part of the phase two, and we're not here to talk about phase two tonight.

We're talk

about the whole

We'll get you it later.

Budget. But to answer that that question

We have about 18 millions allocated for age parks and buildings infrastructure in well conditioned.

That's not that's not directly allocated to any one project. Then there's then there's monies that are that are earmarked for specific projects that were out outlined in the voter information, as you know.

Yeah.

And then for Warburton and for phase two, we'll have to lift up, like, what the remaining budget is for the 40 Right. The 40 some 45,000,000 plus there's a contingency fund Mhmm. Which is a percentage when you spread amortize it across all 100,000,000. Mhmm. 40 something has a bigger contingency for that single area. Mhmm. So then that puts it up. Then you have your as Tweed mentioned, you have your other, but we have other, obviously, than just the pool. Yeah. Yeah.

So at some point, council is gonna have and that'll be part of our goal as staff is to bring a couple of options forward to commission and council to consider. Like, whether it's three or two options, which is a low high or a low medium high for phase two. Mhmm. And then also and we'll get into this later, and we'll encourage and invite all the commissioners to attend scoping and outreach meetings for phase two, which will come into, like you know, couldn't there be a phase one, phase two of two Mhmm. Where we build a half of, yeah, half the a majority of the building that you need, and then we can add on some fan fantastic stuff in another phase.

So Feels like a lot of details Yeah. That we need to be back up at the CFP level.

Yeah. That's Yeah. Yeah. Good questions. But

Yeah. No. It's just

And if it's off this

topic, we

prefer to stay on Brown Act topic, and then we can take bring questions back.

Right.

So

So it's no more swim It's a capital it's a capital project.

It is a capital project. I mean, it's unrelated. Yeah. Yeah.

Go ahead, Twig. Sorry.

Oops. Oops. Back one more.

Sure.

There is.

Anyway, it's just this one is just overall recap of projects sitting in the 4,500,000 for community facilities team, and that's mainly ISC project right now. And I know you mentioned board written pool, but that because it's not allocated yet at the moment because there's no design is not done yet. It hasn't started yet. That's why nothing's been allocated, but there's money in the pool for that. Next slide is the parks and trails theme.

Total 19.9 millions, and some of the notable projects we have here are Warburton Park Playground rent renovations, Maywood Park Playground, Earl Carmichael Park Playground, Comedy Park North Phase 1, Mary Gomez Park Playground, and other park improvements and repairs. And on the side, right there, just some accomplishments that you can see besides those main ones that are funded by the city. We have the Cal Del Mundo Park, Cal Del Luna Park, and Gateway Crossing Park as well. They went live in 2526.

Yeah. So this list is some parks that we are currently starting. Warburton is almost 90% design ready, close to going out to construction. Maywood, Carmichael, and Gomez are projects for which we've recently secure we're in the process of securing a design consultant firms. And so those although they won't be built during this two year cycle, they'll be starting those projects, whether it's design and getting to construction design.

But within two years, we'd be lucky to have Yep.

How long has Carmichael and Mary Gomez Park been on the CIP list? I think it's been there since I started on the commission. It's been there.

It's there.

It's probably they've probably been there since 2018.

Mhmm.

And then we've been chipping away getting towards them. Okay. Now they're within reach. Okay. They're the next ones.

Is there is there actually a difference between renovations and rehabilitation?

Yes. What is the difference? So renovation or re renovation is more like I'm swapping out trash cans. You know, we're renovating a trash can facility. Like, it's a small portion versus rehabilitation. You take a big chunk in your

But the design was out for Warburton. Look like it.

Yeah. Significant. It's significant. So then that doesn't fit with what I understood you could just say.

Yeah. So Warburton is inclusive of almost everything on the site except for the pools. So renovation is

the bigger one. Rehabilitation is the smaller one? Yeah.

Yes. Sorry. Yes.

Yes. Walked that.

Walked it back. Yeah. Maywood Maywood would not be a complete par for you,

Dale Okay.

As it's designed.

What's the playground area?

The playground area and some other ancillary things, ADA charging stations. We might we were also looking Maywood wins the you have a tennis court award. So we have to also every time we go to a park that has those, we have to explore pickleball as well. Same with Carmichael. It has tennis courts. It's mostly the playground and some some ancillary things.

Carmichael's nice compared you know, the playground needs an upgrade, but everything else around it is pretty nice. Yeah.

It's pretty important.

Maybe a maybe a

Walking the walking path that connects.

The new parks, Calde Mundo and Calde Luna, I didn't have it on my list, and it's not on the

Parks and Rec? They got They're just brand new? They're brand new.

They would just transfer title to the city not too long ago, I believe.

Last border within the Velasquez.

Cataluna was not even officially named yet. I mean, it's on Yeah. But it wasn't officially named yet by

Is there

a plan to do a ribbon cutting for those facilities?

I oh, Caldoluna is here. It is the Clara District Mini Park.

Yeah. We did

The developer dedicated Clara, their district park for.

And the city did the Gateway crossings.

Mhmm. Yeah. We did gateway crossings. Yeah. We did not dedicate.

Yeah. I haven't been there yet.

I've been to Caia De Luna.

Caia De Mundo kinda came weird. It was ready to open, and then there was some minor equipment issues that stalled it out. So

I was looking the the small The

chairs kind

of small parks the small parks that we took over off in the pharmacom or the townhome complex of Pfeiffer by Costco.

Yeah. LSAF. We we have a Lawrence Station area plan.

Yeah. Exactly. There's no signs on any of those parks, or is there a plan to

They're named. Okay.

Yeah. What I guess that's a tough question.

Just gonna ask that later.

We just put a sign with a blank park so it's in.

Didn't call them up.

Fine. Yeah. No. No. No.

For sale.

Write your name here.

Sponsorship's available.

About CIP project. And so next one is fiscal year twenty six, twenty seven operating budget. For the whole city, it's 365,400,000. Parks and rec was allocated 25,900,000, and that's actually an amended amount. It's for moving to the next slide, we had some changes to our roster, with six new full time equivalent positions added.

We added one management analyst, four part time office assistants that total to be, the equivalent of three full time positions. And we also added two new recreation coordinators. Some position reclasses include deputy director to assistant director, recreation manager to division manager, park maintenance, crafts worker to parks construction, maintenance, and repair manager, recreation supervisor to recreation coordinator, office specialist three to stop eight one, health and wellness coordinator to recreation coordinator. And on the other side, for cost savings, we able to offset some of that cost with a reduction in as needed expenditures. And we also removed four frozen positions, three ground mid grounds maintenance worker one and two, and one office specialist.

And I think the next change of that is roughly around over $1,000,000.

Just over 1,000,000.

What does it mean to reclassify recreation manager to recreation manager?

We had we had at one time two recreation managers authorized. And then as part of the reorg, that still is a suggested path forward, but we also wanted to try to achieve an assistant director. And so if we in order for the cost savings, we would raise the deputy director to an assistant director, and we slid the vacant recreation manager over to be over parks. So the new the parks division manager will be similar to will be similarly situated organizationally as Kim as the recreation division manager. So I have two division managers and then an assistant director.

Got it.

Little bit of help or a lot of help. There's actually a lot of help in this. Good. And it gives us the opportunity to better manage. This is really geared towards our ability in in recreation to offer events and and our marketing, have a have a little have a complete unit build out in events and marketing where we often had maybe one person in that area.

We're also looking at bolstering some of our facilities in our enrichment program. So it it lends itself to helping, like, bring more picnic and manage picnic and or building facilities on an ongoing basis. Our park buildings and picnic buildings right now are being run only through admin. And then the other thing it does is we've part of the reason we've had a long and slow declination in our infrastructure is our ability to manage the parks from a project and capital standpoint as opposed to a maintenance standpoint. Mhmm.

And so what this does is it gives us the opportunity to design our parks division in a more it adds it helps us add another unit Right. In a management unit, submanagement unit. So it'd be a North Parks, a South Parks, and then one that's over parks projects. So, like, broken lines Yeah. Projects that our team can handle.

Like, there's 20 feet of cement here that just lifting because of a tree, but we can take that 20. We can't replace every foot square foot or linear foot in this park, but we could do this 20 feet. Picnic benches, park restroom buildings need new fixtures. We can tackle these things more poignantly, more systematically going forward with a core group that's concentrated on that, not just north and south. Yeah.

So we have a lot of park rehabilitation projects and capital projects. Who's gonna oversee the actual day to day oversight of the Projects. Of the projects.

Yeah. So we have then one of the new analysts that's mentioned up there, management analyst, will be Twee's counterpart in Parks. They just started today, first day, actually. We'll bring that staff member through to meet you all in the coming months.

What experience will they have in project management?

They brought they they come with nineteen years of experience working in various public utility and public sector in in Palo Alto.

The the the position Dale Dale left, that position at the Park Service Center has historically been a civil engineer.

Oh, no. No. Not with us.

Never had a civil engineer.

We have a part we have we have Public Works manages the projects once they start.

Yeah. Jerry Jerry Scott was a civil engineer and George Friedenbach were civil engineers, and they oversaw all of the capital projects.

Well, the way that the city runs them now is once they get to the project phase, the construction phase Yeah. They move into into a senior civil engineer with Public Works. With Public Works. Public Works. So the design of the project is done hand in glove with third party design firm and engineer and and users. And then once the project starts, then it goes to public works management, which it has an engineer. So we'll have an analyst, and we'll still have a parks Manager. Project manager who will oversee it as well as Dale's position, which is the so there'll be a lot of be a deputy

director or assistant director.

No. That'll that's the assistant director might be they're gonna help run the department. Right. When we recruit for it, it'll we'll see what we get. We the the job description will be an assistant director that could they could potentially oversee part of or the one division or the other. So we don't know exactly yet what what The

department did have an assistant director at one time.

They did. Yeah. And then they went to a deputy model. The deputy, we will still have it'll it'll be a deputy it'll be a division manager, so they'll oversee all of Parks. And that person, along with the management analyst as well as the Parks project manager. So we'll have three we'll have three people overseeing small scale maintenance projects as well as capital projects. Yep. So we're we're building that capacity there.

So what what impact I know I know these three ground maintenance worker positions are frozen right now, but what impact will that have in the future for all the development that we're planning? All the development projects. Once once you Yeah. Once you remove three positions, it's nearly impossible to get Yeah.

So the the private development partnership projects and parks are required they're they're being built with the maintenance and capital in perpetuity with the developer.

So the developer is responsible for the for the maintenance of this.

For the maintenance and capital on those private development projects. The future park future park buildings or or park developments, as outlined in the park master plan, identifies future position needs based on acreage addition. So I think at full build out, the city will have to look at adding back some positions, but we're talking park Central Park North or the Regional Park North, 30 or 30 something acres, 20 acres Right. Of of ad when when we have to look at what that equates to for total park management. But we're we're some years from that.

But is that the related property? Yes. Yes. So Yeah.

What's the what's the

years out do you think it will be for that?

I that's a that's that's a multi, multi, multimillion dollar question. It's yeah. It's hard to say.

What does it mean to be on the frozen list?

Frozen list is it was a it was an ongoing budget savings

to the organization. That, like, not cut because you can bring it back easier.

So in order to achieve in order to achieve some of these other moves, they can take that as an ongoing savings to offset these. So it's a way to not carry those as as future funding liabilities, but those funding liabilities shift to the general or to the positions that were just bestowed on the department.

These were frozen from the COVID budget form?

Yeah. Some COVID and some pre COVID. Yes.

And, usually, it happens when the position becomes vacant if you're in a downturn.

Right. And just don't Then they

just don't fill it, and they freeze it, which means you can't fill it. And But it's still a future liability. Future liability.

Yeah. Because you're counting it against your budget allocation. Yeah. So you know?

Like, that's true. Yeah. So

there's pros and cons on keeping it.

Yes.

Mostly cons if you don't need them.

Yeah. Because it's it's you carry that, and then you give it back as savings annually. You don't fill them if they're not unfroze. Is there any other

The health and wellness position Yes. That's being reclassed as a as a coordinator? Yes. Okay. Will we still have a a registered nurse there?

Yes.

Yes. Okay.

That's senior center? Mhmm.

That's senior center. Yeah. We'll use them. Right now, we have part time RN.

We have two two part time

That's the one full time one. Yeah. So the full time, it may or may not be depends on who applies for. The rec coordinator will still maintain our health and wellness program as well as do additional recreation programs that aren't necessarily fulfilled by the current person that's functioning as a health and wellness coordinator. Okay. It'll be more of a a holistic approach to service delivery with still a focus being health and wellness. Any other these are all good questions. Questions about capital, questions about staffing.

That's the last

few questions. Last slide?

Yes. Presentation.

I do wanna I know Kim made a mention earlier, but I do wanna also, again, acknowledge Twee for all of her work and not just on this presentation, but everything that was put forth for our department for the entire budget was done with Tui and our budget analyst in the that sits in the finance department. So big lift. She's looking forward to having our new analyst who can help balance out at least, I think,

this Just started. Right? You you said you just started.

Yeah. The the parks analyst just started.

Well, she just started also

Yeah. At the

January.

Yeah. He was

So started. Hit the ground running, and then our new one just our new analyst started today. And he will his name's Josh, and he'll take the this this budget cycle would have been more Josh focused because it's more capital. And he and Twi will always work together on all budgets with whoever whoever, like, when he does operating

The hard work has already been done. Know. It's good timing.

Yeah. The right time.

When when Twi does the operating budget, Josh will jump in and help her and and create a lot of a lot of reports and documentation for both the final budget product and also finance in our numbers and then vice versa. When Josh is doing capital, Tweet will jump in and help him do midyear mid cycle operating. We always it's always mid cycle when you're out of cycle and then also help with the whatever the main budget is. But we have a team now. Good. We're get we're get and we have a team to come. So Good.

Yes. Getting there.

We're getting there.

Thank you. Thank

you,

This item is just to review discuss the report and the presentation, and then also provide any feedback, which it sounds like the commission did that a little bit of that. If there's anything else, you don't have to take action on this item. If the commission desires to take action on this item, you may.

Is there any additional discussion?

There's no one online.

It's

the and maybe it's just me. Like, it's very hard to so I I understood. I think some or most of what you had said about the capital, particularly related to all the pool stuff and the bond measure and but it's just very hard to wrap all the, like, wrap one's head around because there's so many moving parts and so many different funds and And restrictions on funds.

And just Restrictions on funds. When you hear the if you have the an hour, I really suggest you listen to Ken's presentation, director Emily's presentation from the council meeting on Tuesday night. Okay. Last Tuesday, you'll really get the bigger picture of the entire city. Okay. And then that really helps you understand the magnitude that his city is is managing and the projects that are moving forward on that larger scale. And then, you

know That probably provide some context for all.

Provide more context. Yeah. Because this is a subset.

Yeah. But it also stays really high level Yeah. This year on capital and talks about variables. Yeah. So because some of this stuff has been in the in the works for a while. So what's changed as we're bringing this forward? So and and there's an emphasis on the staffing, and there's an emphasis on a few service level things. But he he stays really high

Mhmm.

And talks about those things that are of note and that might be different than business as usual. And then the other thing I would offer is if ever I mean, you know, I'm always available. Everybody here lot lot lot of us all have jobs, not all of us. Some of us are retired, which we're all endeavoring to to be. But if ever you wanted to get a one on one and had some more specific questions, I'm happy to make myself available, go to lunch, or do a Zoom meeting.

I can have Twee come on too. And sometimes it's hard for even myself to follow, and I just say, Twee, how do you do this? So but, no, it's it's a lot of moving and especially with the differing funds that feed in. Yeah. But anytime anybody would is interested or would like to have it, I do that. We're we're open for that. Thank you. Tweet.

Hey. So unless there's further discussion, we can move on to the next item, item four, which is twenty six five one eighteen. Discuss and update the parks and rec commission fiscal year twenty twenty five, twenty twenty six work plan goals and activities. And embedded in this is the Art and Wine financial report. Yeah. Do you

wanna start with that? Sure. So a couple of things I wanted to mention about Art and Wine. The commission had talked about and previously looked at special events, some of the scope and participation in the fest special events is in your work plan. And we had originally planned on having you review nonprofits who wanna partner with the city to have a fundraising opportunity during art and wine.

We're going to rethink that because of the park construction right now, and so we may bring that back to you depending on what we tend to do. But this is your opportunity to really share with us too anything that you'd like to see with art and wine. And as you think about that, I will pass this budget update around for you. This is the art and wine festival kind of profit loss high level presentation that we had available last month, but we ran out of time for it. Those planning on working art and wine and haven't been yet, we would like to schedule you to get fingerprinted.

If you're gonna plan on working the merchandise booth. The merchandise booth is going to be collocated with the information booth, so you will be providing information and selling merchandise at the same time.

Is there a different lines for both? Yes. Okay. It'd be different lines for confusing. Both.

Yeah. They'll be double wide. But because we're We're kind of small space, yeah, we needed to locate.

And we always served as information booths along with it. Yeah. Right.

So we thought it was a good idea to kind of combine those functions for this year given that we are low on space. We just, last week, Friday night, had our first sunset cinema of the year at Montague Park. About 200 people were out there. It was a great night. Summer concerts, we're joining with the library for the first concert for to celebrate Juneteenth, which will be on June 19 in Central Park, but behind the library.

And then the summer concert series is just getting ready to launch fourth of July. We'll go on to street dance, which will be at the 900 Lafayette Space. We've got two more night markets available, and then we go right into how art in one and then right into Halloween. So big, big season of celebrations this year as the city ramps up for 2026. Parks and recreation, you know, kind of working alongside the city manager's office for a lot of those things.

So high level budget for art and wine. Wanna kinda provide revenues. Revenue comes into the city for art and wine. We provide spaces for the artists. They pay to be in their spaces. They pay a permit fee. Rotary pays a permit fee to be in art and wine. All the concessionaires pay a permit fee to be in art and wine. So that's where the revenue comes in from the events. Then we have so that's that's income coming in.

Then we have our salaries. Spent about $73,000 on salaries. That's just weekend of. It doesn't include, buildup. And then materials, contractors, supplies, and equipment work out to be a little bit over a $150,000. And then what I wanted to share with you too is Rotary is a huge partner for art and wine, as the beer and wine sales. They partner with nonprofits, and so they are a grant funding source for the community. And so I've provided here, what grants they provided with their revenues over the last based on the revenues that they earned from the last year. So

So they sell the beer and wine, and then the money They goes back out.

And they keep the money. It doesn't come into the city. The city through contract says you need to give money supporting youth, and you need to give money supporting seniors. And so these, groups have to volunteer. They have to work alongside Rotary.

They have to meet that criteria, but Rotary vets them and then allocates, those grants. And so this is where where the results of last year's art and wine festival. Similarly, all the food booths on FoodAlly are all nonprofits earning revenue for their for their groups. They we provide that opportunity for them in that space, and then they, in turn, can keep that revenue. So it's not meant to be, like, a revenue making event by any means. So it doesn't sound

like we lose too much money on it.

No. And

It looks like a deficit of about 54,000. So So

is it a deficit or we're paying staff to do these things?

Know? The service to the community. Right?

To earmark the salary towards art and wine, or is that just general Yeah. Community Sure.

But but just on on paper, at least Yeah. Deficit of 54,000. But So and if we had any sponsors or something else, then

And every and so that revenue does include some sponsors. But Mhmm. The in everything we do, there is a general fund support for everything that we do, and the citywide special events are one of those things. Yeah. Not one of them is 100% cost cost recovery. They we go into it knowing that we are serving the community by offering these events and activities.

What's the level of sponsorship that people can buy into?

They can buy into anywhere from 14 and 1,500 for a nonprofit, I think, to 10,000. Yeah.

Yep. And the sponsorship packages are on the website right now for this calendar year of activities. We're actively soliciting for sponsorships right now. I would guess that costs will not scale linearly with the size, like, reduced scope of this year's art and, like Yeah. It seems like these these costs would be pretty much flat. Does that seem accurate too?

In fact, they could potentially be higher. For, like, safety mitigation or something? No. But, like, you know, we use a built in stage, and and there's power at the that stage at the pavilion, which we may or may not have access to this year. So stage, power, that's not inexpensive.

And while you don't have the staff time, there's more staff time to plan a different event at a different location. But that's not in these numbers, but you would be spending more time.

Yeah. Yeah. Yeah. So, yeah, it's it's it it would be neat if that's how it worked. Sure. But because of where the money is spent in terms of equipment and things of that nature.

When is construction slated to start?

For what?

The They started. The traffic the traffic

So right now, they're in the Central Park's entrance and access project is underway. They're working in the Pavilion parking lot. They're working in the pathways from the Pavilion Park not to the restroom. Next week, they're gonna go start working from the restroom to the ISC Longfood Alley that will all be under construction. Just last week, they opened up the pathways in front of Magical Bridge. So, basically, from the exercise equipment in Magical Bridge side to the restrooms or to the bridge, that was all closed.

Yeah.

Now that's open. Yeah. That part of those pathways are already done. So they by midsummer, they'll finish the pathways on the pavilion side. We hope. Yeah. We hope. And then they will start on The access. The access.

The veterans.

And the Veterans Memorial.

Yes.

Probably by August.

What about the parking lot on Kylie? The first parking lot.

Pavilion parking lot. Parking lot. That will be they'll be they'll be You should area? Should be open by staging now.

Should be open by mid to late July.

Yeah. Because when I went by there last Sunday, it looked like it was primarily staging.

Yeah. They should be able to when they start the entrance portion at the near the Veterans Memorial, they should be able to have all of that open. That's the way it's phased is that once they start that portion of the project, that everything else that Kim just mentioned, basically, from Magical Bridge all the way to the bridge to that parking lot, pavilion parking lot, and then all the way around the pavilion to the International Swim Center will be done.

So that'll quite a bit of art and wine that's usable. Yeah. Just stuff over by the Yeah. Hopefully. I'll get to the number.

Stuff over there, and it and it absorbs it well because of the the contiguous space. It's not as broken up as with the lake and the and, you know, the other one, it's hard to it's hard to know, but there's a lot of things, like, between the crafts the kids' crafts zone.

Kids' kingdom. The second stage. Yeah.

Second stage. Yeah. We're losing a lot of

Yep. Although I'm good arguing to also provide some character to to the event. Right? Like, with all the different sides and routes to get to different things. Right?

Yeah. Little serendipity.

Mhmm.

Yeah. But oh, look what's happening over here. Yeah. Yeah. That this next year, it's one year. Yeah. You know, for for the life of the and the the amount of things that are happening in in that park all at one time and to think of how much it will serve going forward, it's

Yeah. Investment. Split.

Yep. Yep.

And just last Tuesday too, your art and wine mat your art park and heart and park? Park master plan. Park and rec master plan was adopted by council. Seven zero. Seven zero. So that is done on your work plan. And move you to Nice.

Okay. Well, we can review these. The next item as a preview is the future fiscal year, so we can think about these in context of continuing them or not.

Sorry. I didn't catch that.

So we're we should review our goals for this fiscal year, but then the next item is to review to plan for goals for next fiscal

July is coming up? Mhmm.

So I think we can go through them and then think if we want to continue them or if, like, the master plan, it's just Mhmm. Done. So do we wanna go through the plan the work plan? Can you bring up the goals again? Yeah.

So what

should have them all memorized by now.

So in your in your packet, the we attached your the names of the goals Mhmm. With no activities. Mhmm. So that and I'm happy to take notes here so that we have can start to populate goals and activities with the hope that next month, we'll continue to refine them, and then we'll present them to counsel at your dinner in October. October.

We actually gonna finally have a dinner with you. You are. And you They're back.

Already started cooking.

Wow. Yeah.

It would be horribly overdone.

Gone to the grocery store at all?

Do you not do you

not have that date on your calendar?

There was an email sent.

It was a while ago. It was, like, two months ago that we got the email.

It's a long way off. You may have accepted it and already forgot.

It's October 8,

I believe.

Right. I'm talking about these elusive dinners for the entire time I've been on this commission.

I I have not there hasn't been one since I've been on the commission, and this is my and the fourth year. So

Good timing. They've been slacking.

I think they've been busy in in COVID. Okay. So let's go. Goal number one.

They have to eat.

Review park site and facility condition assessments and recommend priorities giving existing and anticipated service levels and available resources. Previously, we had reviewed the Kitchel report, then we had work on the master plan. I think we should continue doing these. But what are our actions?

So Oh, yeah.

I don't know what the appetite of the commission slash the actual staff org is for real goal setting. Right? Because it feels like some of the business that we've had as goals has been business that we can accomplish here, right, with either budget or even master plan. It hasn't been a whole lot of work. It hasn't been shaping the city. It's been I'm not trying to be dismissive. It's important. I'm glad to do it, but it's felt a lot of rubber stampede. And if that's all that this is meant to be, that's great. But that just informs what, like, we wanna, like, actually throw on the wall.

But if there's actually, like like, desire to see what other kinds of things are out there, like, I think there's reasonable use cases for the geodata that we've got collected that we could, like, think about public private partnerships to, like, fund the refund the restructuring of some of these facilities. Bowers Parks restrooms has been closed the entire decade I've lived in Santa Clara. Right? And so, like, I'm not that's not a ding. That's like, the city doesn't have any money. And so what what kinds of things do we want to be throwing at the wall to stick? I mean, we can bring out by Samosa, a truck idea. Right? We can we can really get One

meeting a year, PRC meeting a year in the park.

I I just don't know. Like, what what realistically do you all want us to consider? You all you all, like because I don't need to lead us down a rabbit hole. It's not actually gonna go I was

gonna bring that up also, Derek. Because I think one of our priorities for the future should be identifying additional revenue sources for the part for the department.

Do we wanna is that just general or specifically we could Well Revenue sources for events feels like a easy low hanging fruit.

Revenue sources in general for future development and operation of the of the department.

Yeah. Measure I will run out sometime.

I don't know that can't depend on general fund always being there.

And, realistically, I don't know that we're gonna raise hundreds of millions of dollars for, like, the the new ISC. But you could imagine some schemes that could raise enough money for, like, some basic maintenance

Yeah.

Or public private partnerships. I mean, I'm I'm familiar with that kind of model because I've seen it done at the UC. That's the only way that UC builds more things in because they also have any money.

Right. And so Well, I do we

want to be dealing?

Yeah. Well and I think there's

there's scale.

Like developing a parks and recreation foundation.

There is one. There's friends of the parks and recreation, but I don't know if it's still active.

It's crazy. So this is this is, like, crystal soapbox. It's crazy to me that we live in one of the richest parts of the world, and there's so little funding for the arts and the parks. I mean, where's where's our Globe Theater? Right? Where's where's the where's Bezos?

Here's the I think there's

a video and the intels into something that's just a public good.

Right. And there's a scale of what's available from, you know, public private partnerships, nonprofits, grants from the state. There's a variety of different funding from big to small.

And I and I don't I I'm not kidding myself about, like, what my scope actually could alone. But small conversations start changing the rudder, and I just wanna know what we want.

So should we add so let's go back to the goals. We'll add action. So it feels like it falls into multiple categories. This first goal is about really, like, park assessment, park site.

Pursue new revenue and funding sources

Do we

wanna put that integration part.

At in our goal five, which we talk about finances, or does it go up here in goal one, which is park site and facility conditions?

This is the online the the Google form that we just set up. Is it not? This one?

It's not on the part?

This is part of the staff report.

It is the because, of

course, I can't get files because why would I be able

We'll review ParSite and facility condition assessments.

And I think the I think you're right.

There was that that form came out of one of our goals. Mhmm. Because we're all supposed to visit x number of

times a year.

Yeah. Yeah. So you're right.

Okay. So that's still we should still have that. We should all still visit. But I agree we should form a subcommittee to think about funding, but do we put that here or at the other funding related This year's schools? No.

Sure.

Yes. This year's school.

So I I fully agree with you. I I think, you know, I'm looking for something that, you know, when when our term is over, we wanna be able to say we had this impact.

Mhmm. I

That's not mean, I It's reviving the parks and reco.

I mean, not not not to be, like, you know, awarded anything. Right? Just just What a hell. Yeah.

Yeah. And and reviving Parks and Rec Foundation and getting NVIDIA donations would go a long way, and that doesn't seem like it's too hard.

And I I don't know if this is I don't know if this is the time to bring it up. But when I started looking at the charter when I joined the commission, one of the things I discovered, I don't know if it's still there, but I discovered that at some point, maybe there was or there was an intent if there wasn't already one for a sports commission. And I don't know if that's It's that's commission? Sports sports

Sports commission.

Sports commission.

Right? To promote sports in the city. Right? Like and, you know, we we do something ancillary or adjacent or, in fact, in that area. But one

thing I mean and we could continue to do it here, but another I you know, another thing we could do is we could do, like, a I don't know what we have coming on the agenda for next, but we could do a facilitation of goal setting. That could be our next meeting, and we're not we don't have to kinda, like, ram something through, and we could do it. We could do we can get some what do you call it? A Sticker board. Things.

Yeah. Sticker, yeah, sticker paper, some easels, some dots. Everybody can bring one or two goals to the table preferably before you come, and then and then we can literally do, like, a work a study session where we kind of like a like a like a working session where we create the goals.

I think that's fantastic if we don't have too much business on the agenda.

Yeah. I I don't know that we do. We didn't have that much tonight even.

So I think it's good to talk about it now. Come next time with goals instead of just

With ideas. And then

the next than, like, kind of, like, making of a Yeah. Yeah. At the

at the meeting. Trying to cram actions into existing goals if we need a new structure. So yes.

I I think I think the question is, should we just think about, let's take a step back, think about this, and if we're gonna do it, like, let's

I'm not suggesting we need to, like, start and scratch. Right? Some of these are good.

No. No. Totally. Some of these may stay.

So just I wanted to calibrate the expectations. Yeah. Because, again, don't wanna don't wanna be, like, the lone crazy guy in the hill.

Right. So, like, this goal number four that Kim has up

Crazy people sitting with the table.

And and you just need three for a subcommittee. That's all that's for good.

We have enough crazies. Don't get

So, like, goal four, participate in a park master plan implementation. We're done with that. I don't think goal four continues, but it could be replaced by something. So I think let's highlight which goals we wanna keep, and the next time we add goals we wanna add.

Yeah. What I would want to not lose with the master plan, right, is that if the intention is for the master plan to be a steady thing now, and that's gonna need to be refreshing ten years or five years or whatever, that we have that two cycles from now, don't forget that it exists

because we're looking about the I

I think what we should is each month, identify the progress of the implementation of the master plan.

Yeah. Simple. Yeah. It's not simple. So I was gonna say is the the master plan calls, like, short term, midterm, long term, and it has and it has some things in there that talk about a maintenance management software program

Right.

Asset asset management tracking. So there's some things in there that we could but I think a high level, like, Ed's talking about is that, you know, it would be good for us to do a little bit of a check-in. Whether and rather than participate in it, it should be, like, receive receive a quarterly or bimonthly. I mean, monthly might be a lot for You could take a look. Standard workload. Framework.

Yeah. What is the right time? But is it annual too long? Monthly seems too short because I think it just go ditto every week.

Yeah. Quarterly. Oh, right.

Quarterly on Biennial. And then what we could do is add whenever we we can populate this or we can give the report, we can add them to this. It's like, you know, as outlined in in the pay, we'll we'll come up with designing the goal. I like that goal. And with with the commission, and we'll we'll bring the part master plan with us the next to the next meeting if if in fact we use it as a a goal setting meeting.

Yeah. I like the idea of using it as a goal setting meeting. I think we can still

Yeah. Yeah.

Maybe just high level, yeah, high level mark these up. So goal one, we wanna keep the visit to parks. Yeah. We can we can finesse the wording maybe.

Kind of more specific.

Kinda repurpose this one over the years.

Some was there a reporting sheet that was sent out on the Yeah.

We Attachment. It's in an email that has

a Something like I would

down menu and then

I missed it. I missed it too.

There whenever. That reset. What?

Are you talking about

Oh, okay.

So You didn't miss it. Alright.

I haven't received it yet.

Yeah. We're good. Yeah.

Oh, we haven't. We just showed it. We showed it live. Right.

Okay. Yeah.

I'm gonna get credit for mine. I'm gonna put mine in retroactively.

I'm a

keep in track.

Yeah. That's good. Okay. So this one, we're keeping.

No. But maybe we'll finesse the wording because of the we wanna visit part. Yeah. We wanna visit parts. That's our intent. Yeah. What our goal is

So what's the second goal?

Second goal is the

We're always gonna have something around

Right. These are reviewed designs for parks. We're always gonna have that. And then solicit community input on the CIPN.

And then this one might be something about Maywoods, thinking about warb, something about dedicating I mean, you could be Yeah. Because we'll dedicate Schmidt during their lifetime.

But it won't I don't know if

we'll break ground on Carmichael or

Yeah.

Well and I think maybe we

can change that also to go to the, you know, park opening Yeah. Break ground and attend those ceremonies. We don't have that anywhere other than events, but those seem more related to us than the other events.

So in this one, goal three is not dissimilar to visiting parks. We have a a a good number of events that we deliver throughout the year including concerts, movies, art and wine, spook spook to Clara, dance party, tree lighting. I mean, we have and when you multiply those out, it's if so you, as a commission, could think about this one more specific. Like, every commissioner will go to two events and report out on similar to visiting two parks or three parks or one parker. So you could you could keep this, but, like, you were saying about goal one is tighten it up.

Yep. Yeah. Quantify it. Yeah. Yeah. I I agree. I I don't know if we need to go into detail of who attends what events. We should try to get to all of them, but sending a number is good.

I mean, I go to Morton too. So, I mean, I'm not worried

about No one goes to the Halloween one. Well, you might go to the Halloween one because it's you know?

Halloween one's fun. The Halloween

It was a lot of fun when I had little kids.

It creeps me out.

Oh, well

Oh, no. The Santa Clara one is so much fun.

Oh, I'm talking about

the the movie in the in the cemetery.

Oh, yeah. Yeah. Well, that's in movie night.

That just creeps me out.

No. They have, like it's daytime trick or treating. It's when you have little kids, it was really good to

It's basically a giant carnival. Yeah. What's next, Kim? Goal four.

Goal four is the master plan, which is gonna be the reporting. And there's that's the budget. And then we wanna add a and then we'll add goals next time, include Budget and Budget and nonprofit.

Wait. Wait. This could be okay. Yeah. Budget and Wade Brummel.

Oh,

yeah. This one this one's Wade Brummel, and maybe we can finesse the language here to include Wade Brummel because that is

yeah. What was the other one you wanted to know about budget?

As far as funding.

Funding sources. Of money.

Yeah. These guys are gonna form a subcommittee and get you millions of dollars.

This one of you was

mentioning, there's a foundation?

The Parks and Rec Foundation. Park and Recreation.

Friends of Park Recreation.