City Commission - Regular Meeting

Thursday, September 3, 2026

The City Commission held its first budget hearing, discussing the proposed millage rate and tentative budget for fiscal year 2026-27, with public comments on event funding. The regular meeting included presentations on a new Fire-Rescue sponsorship program and Childhood Cancer Awareness Month, followed by extensive debate on the Building Department RFP and the suspension of the Automated License Plate Recognition (ALPR) system.

About this meeting

Government Body
City Commission
Meeting Type
City Commission
Location
Pembroke Pines, FL
Meeting Date
September 3, 2026

Transcript

787 sections

1:33Speaker 17

Test, test one, two.

20:14 – 20:37Speaker 8

Welcome one and all. Today is September 3rd, 2026. It is six o'clock and it is time for us to have our budget meeting for the 2027 fiscal year, followed by the commencement of our regular city agenda meeting. So Mr. Clerk, if you would, please call the roll.

20:40Speaker 10

Commissioner Goode. Vice Mayor Hernandez? Present. Commissioner Rodriguez?

20:48Speaker 10

Commissioner Schwartz?

20:51Speaker 10

Mayor Castillo?

20:53Speaker 10

City Manager Dodge?

20:55Speaker 10

City Attorney Gorin? I'm here. We have a quorum.

20:58Speaker 8

Thank you very, very much. And Mr. Dodge, if you would offer a presentation, and then we'll go from there.

21:05 – 21:59Speaker 4

Mr. Mayor, may I read into the record the opening? Yes, sir. With your concurrence and that of the commission. This is the budget public hearing number one. For the record, it is the first public hearing on adopting a proposed millage rate and tentative budget for the fiscal year 2026 to 2027. for the city of Pembroke Pines, Florida. For the record, the purpose is as follows. To recompute and to publicly announce proposed operating millage rate of 5.6690, which is 4.54% above the rollback millage rate of 5.4226, and the debt service millage rate of 0.2507, as well as amend and adopt tentative budget for the general fund, utility fund, and all other funds of the city of Pembroke Pines, and to invite the public to speak regarding the proposed millage and budget as required by both the city charter, the city code, and chapter 200 of the state statutes referencing millage adoption. Thank you, Mayor and Commission.

21:59 – 22:14Speaker 8

Thank you very much. And I also want to acknowledge Lisa Chong, who is our Assistant City Manager and Finance Director, who's on the dais with us today, as always, when we have a budget item on the agenda. Mr. Dodge.

22:15 – 25:05Speaker 5

Thank you, Mayor. The proposed budget for fiscal year 26-27, I'm going to go through the highlights of that budget. We're going to present to you all funds, an overview of them, the general fund highlights, the road and bridge fund highlights, and the utility fund. The overview of the 26-27 budget for all funds combined is $596,700,000. All funds are balanced as required by Florida statutes. And the proposed budget has been published online since August the 1st. The general fund, which is the operating budget of the city, is $297,207 million, $270,603. There are several other funds, such as a wetland trust fund, a road and bridge fund, which is approximately $7.9 million, a building fund, which is about $7.9 million. We have a grant fund of $21,356 for law enforcement. The opioid litigation settlement, the amount of monies that we have retained in that fund is $172,477. The community bus program for the shuttle buses, the total is $2,213,430. The Older Americans Act grant, which is for the Carl Schechter Southwest Focal Point Cedar Center that we provide services for our seniors. Our debt service fund is $24,941,929. Our utility fund is $87,832. and, excuse me, $87,832,709. The sanitation fund is $8,168,323. The public insurance fund is $41,031,919. The general pension trust fund is $14,279,759. The Fire and Police Pension Trust Fund is $77,399,441. And other post-employment benefits, $26,203,700. Mr. Dodge, before you continue, if you go back to the previous slide.

25:24 – 25:45Speaker 8

Yes, sir. So I don't want people to be confused because of subjects that are in discussion today. The $596 million that you have listed on the total for the budget, how much of that, roughly, is property tax intake by the city?

25:46Speaker 5

Well, the only property tax we receive goes to the general fund. And that is, I believe, $112 million, roughly.

25:55Speaker 8

OK. So of the $596 million, only $112 of it is property tax.

26:02Speaker 8

And the rest of it comes in through a variety of other revenues or fees or so forth.

26:09Speaker 8

Thank you. Go right ahead.

26:14 – 36:07Speaker 5

The taxable value as of July 1, 26, increased by 4.97%. So the total taxable value of all property in the city is $20,992,000,000. The proposed operating millage of 5.6690 will generate approximately 112,700,000 in tax revenues. The debt service millage is 0.2507, which is 0.0355 lower than the current rate, and will generate approximately 5 million for debt service payments. The aggregate proposed millage rate of 5.91 is 0.0351 lower than the combined millage rate for the current fiscal year. This rate requires three affirmative votes at the first hearing to approve a tentative millage and four affirmative votes at the second hearing to adopt. And the value of each mil that we collect is $19,875,863. If you look at a 10-year millage rate history, you'll see this is the 11th consecutive year of the aggregate millage reduction for those years. So in 2017-18, the millage rate was 5.6736, and the debt service was 0.5222. And the proposed budget is 5.6690, which is the same as the last few years. And the debt service millage is now at 0.2507, which is half what it was in 2017, 2018. The general fund aggregate millage rates and taxable value comparison to the top 10 Broward cities. And as you can see how this has been logged in, the adopted 2016-17 millage rate was 6.2381. The change in taxable value in billions is 9.99. The proposed for 2627 is 5.9197. So as you can see, we're one of the lowest in Broward County. The general fund residential taxable value as of 7-126, as I mentioned. Of the properties, 56,826 residential properties, 40,448, or 71.2%, have homestead exemptions. So over 70% of our homes in Pembroke Pines are owner with homesteads. We have 2,596 single family properties that pay absolutely no dollars to the city because their taxable value is, in fact, so low. And if you look at the graphic, you can see that the bulk of the properties are between $100,000 and $200,000. $200,000 and $300,000 is the majority of the taxable values for all of our properties. The general fund residential fire assessment rates from 2017-18 was $271.48. And then proposed is $437.63. And as you can see, it has climbed every year, some smaller than others. The results for that may be in the capital line items for equipment that needs to be replaced. So the fire assessment rate will increase by 29.49 for the year for residential property. OK, where does the money come from? Ad valorem taxes make up 38% of the money that the city receives in revenue. Charges for services makes up 16%. That's the next highest. And then we have special assessments that makes up 12%. And then all of the other percentages are much smaller amounts, which are utility taxes, franchise fees, rents of city property that we have. That is all revenue that goes into the general fund. The general fund, where the money goes in expenses, police is 38%. Fire rescue is 26%. So 62%. All of our resources and revenue that we receive goes to public safety. Public services that maintains all the properties of the city represents about 10% of the budget. Technology is about 5%. Recreation and cultural events, maintaining parks and programs that the city offers is about 9%. General government, finance, and others are a very small portion of that total budget. The personnel budget is $177.5 million. This includes negotiated increases in the next year for fire and general employees that had been approved. Net change in positions include, within the police department, we are adding one police support specialist. Fire, we're adding three lieutenants. Fire, one assistant division chief. And in engineering, we are adding one senior city engineer. The general fund capital budget is a very small portion of the 297 million. Only 10 million of that includes capital items. And they are in the area of police department for vehicles, portable radios. In the general government, it's for renovations, windows and doors to prep a building that we need for storage of surplus and auction items. The capital budget for fire is a new fire engine, tactical support unit, one ambulance, and a pavilion construction at the fire training facility. And at the Howard Foreman Park, for the widening of those roads, that's a very old structure, and that infrastructure needs to be replaced. The road and bridge fund stands at $7.9 million. The budget includes improvements needed for ADA compliance and a share of the cost for the South Broward Drainage District for pump station construction. This was an item that was approved by the commission a couple of years ago. Appropriations include managing public rights away, landscaping maintenance, pressure washing of sidewalks and medians along the city's major roads, litter control for rights-of-way areas, swales, drainage rehabilitation, and street lighting. The utility fund represents $87.8 million, which includes $14 million for capital. The balance of that are for personnel services and operating funds, but the utility capital budget represents $14 million. There's a $7.8 million expenditure for wastewater treatment plant rehabilitation. $2.4 million for water plant equipment improvements and Biscayne aquifer well replacement, $1.8 million for upgrades to our meter reading for the water, $1.1 million at the Howard C. Forman campus water and sewer utilities improvements, and $1 million for forced main pipe replacement. One item that we discussed at our workshop meeting on Monday was the amount of money the city has saved over a period of time. We made one correction in that item. We had said $72 million, but it's actually $69 million. And what we're saying is by contracting out employment rather to agencies and companies rather than hiring the traditional employees to do these jobs. We have saved a total of $69 million. That's in maintaining the rights-of-ways, operation maintenance and management of our city parks, operation maintenance of management of municipal facilities and grounds, And then we have a company that actually provides employees for us where they actually go out and advertise, they interview, and then we interview for the acceptability of those. So over that period of time, and each one is a little bit different, but we have saved, at this point, $69 million that otherwise we would have had to include in our ad valorem taxes. The fire protection assessment hearing is on Monday, September 14th at 515 at this location. And the final budget hearing is Wednesday, September 16th at 6 PM at this location. So we are open to the public for any questions or comments that you may have.

36:07 – 36:33Speaker 8

OK. I have one speaker signed up, and that's Shawna Hixley. There's my friend. There's a button there that says speak. You're on.

36:34 – 36:50Speaker 14

OK. Good evening, mayor, vice mayor, commissioners, Mr. Dodge, Mr. Corrin, and city manager, and others. I appreciate you all recognizing me this evening. And I'm here to speak on behalf of Juneteenth Celebration. I'm sorry.

36:51Speaker 8

Your name and address, for the record.

36:52 – 44:43Speaker 14

I'm sorry. Shawna Hicks Lee. My address is 9701 Southwest 11th Street, Pembroke Pines, Florida. Been a resident for over 33 years. And I'm here to speak on behalf of Juneteenth Celebration. I am a member of the Board of Diversity and Heritage, as it presently is. And I'm just concerned about the budget that I've been looking at. Just to give everyone a little background with Juneteenth. Juneteenth is celebrated on June 19. It was started because the slaves in Galveston were not notified until 2 and 1 half years later that they were freed by President Lincoln. That has been something that has been very important to most of us. Most of us didn't even know about it. I didn't even know about Juneteenth until I was an adult, probably a few years ago. But it is very important. It is a national holiday, and we have celebrated Juneteenth in the city of Pembroke Pines since 2021. My concern and what I brought up to the board, and just to let you know, this board has been in existence since 2019. Well, since I've been there, it's maybe two of us still left on the board. The commission board has helped us to bring a lot to the city with our recommendations. to show that we have diversity in this city and that it's being recognized, so we really appreciate that. One of my concerns was Juneteenth and how we were celebrating it in the city of Pembroke Pines. When I looked at it, it was that we were celebrating it by reading a book, so I brought it to the attention of our liaison, Mrs. Golding, and she advised me to give her some type of outline to say maybe what we could do later on. So I did provide that to her. And she, just to give you all a little history, she did say that she would take it back to her staff and we would go from there. From there on, I didn't really hear back from her. But once I did, I asked her if I could be a part of the planning. Because after all, this is part of my community also. Commissioner Good has been very instrumental in helping to see that it move forward. The first year, which was in 2025, we did have a wonderful celebration. Whatever I recommended, they said, if you can find the people to participate, we would be willing to do it. So we had a guest speaker. We had a panel discussion. We had dancers. We had a band, food. Over 300 people turned out. For the first year, I thought that was an excellent celebration. And then that whole year, I was met with people saying, We are so happy that the city of Pembroke Pines is recognizing this holiday by celebrating in this manner. So the second year, it was time to have it. I wasn't really informed about what was happening until it was pretty much planned. But they did ask if I had any suggestions. I gave a couple of suggestions. One was the guest speaker, and also I mentioned that maybe we should look into a different caterer. But I never knew what the budget was. And you know what? I really didn't push it that first year because things turned out well. Well, what I later found out was they told me they would let me know once everything else was done. which was in a way to me somewhat of an insult, because it was like we were getting the scraps. But anyway, I went along with it. It did turn out wonderful. We ended up with 400 people. And I asked, how will we know? And will we have a line item? And how will we know how it's going to increase? And what I was told was that we will go by the turnout and how well it does. Well, it did do well, even though it wasn't a lot of marketing, but it went very well. So I never saw what the budget was from last year either. We had a traveling museum. We did have a band, guest speaker. We didn't have the panel discussion. We did have food, and we brought in a caterer. But my concern was that they told me to go ahead and I could find a caterer. But then once I found the caterer, I was told that the caterer was too much. So I said, well, what do we normally spend? And it was kind of. implied that it was like $2,000 for 300 people. Well, I don't even think we can go to Burger King nowadays for that price. So I just said, let's work with the caterer, which we did. And the caterer was willing to work with us. So this year, in looking at the budget, I see that it's $15,000. And if it went up to 400 people last year, I'm sure it's going to be more this year. And in looking at that, I also looked at what some of the other events had budgeted. So for instance, for 2024 and 2025, we didn't have a budget. For 2025-26, we didn't have a budget. Next year, we did finally get a line item. It's $15,000. And looking at the Hispanic Heritage Festival, in 2024 and 2025, it was $26,664. In 2025-26, it was $61,000. $177,000. And next year, it did drop to $52,000. The Caribbean Heritage Festival in 24-25 was $27,306,000. 25-26, it was $45,000. Next year, it's nothing. And I know that's because of DEI or whatever. MLK was $5,512 in 2024 and 25. 2026, there was a parade. We had a speaker. I believe he was free. And there was also a ban. It was $36,720. I can't really figure that out. But next year, it does drop down to $31,600. So my point is that We have increased the people who have come. We do have food. We have a band. We have activities. I would like to be on a committee to make sure that this continues as long as we can do it. And we don't know when. But I'd like to continue to be on that committee. I'd like to have the budget increase, especially since the Caribbean heritage is dropped to nothing. that there is some money available there, in my opinion. So I'm here to ask you all to consider giving Juneteenth more of a budget than $15,000. If we have 500 people, that's $3 a person, basically. And I'm just hoping that every year it does increase. I'm in a number of organizations. And to be honest with you, one of the organizations told me they wanted me to be in there because I was fighting for something that represents part of this community. And I know this is what the city of Pembroke Pines does. That's why I still live here, because I feel comfortable with how we have grown and the diversity in this city. And I want to continue that. And I'd like to continue to participate in this because this is my passion. Thank you for everything.

44:43 – 45:05Speaker 8

I can't thank you enough for your testimony, Mr. Dodge. I know that Assistant City Manager Goulding is out of town, but when she comes back, if you could. Talk to her about the Juneteenth and the events, budgets, and where do we go from there. And I think that there should be a presentation before your board in terms of what you can expect under the new rules. And we will go from there.

45:05Speaker 14

I appreciate that.

45:06Speaker 8

I can't thank you enough for all your service and for everything that you and your fantastic advisory board do for us. Thank you. It's always my pleasure.

45:15Speaker 14

Thank you all. Have a happy holiday.

45:17 – 45:29Speaker 8

OK. Does anybody else wish to be heard? Yes, Mr. Barnett. Any address for the record?

45:29 – 47:49Speaker 19

Yeah, Scott Barnett, 19346 Southwest 5th Street. I just wanted to talk briefly in my personal capacity, but I am on the budget board. First of all, as always, I always want to thank not only the commission's support and the mayor's support, but also we have a remarkable situation in the city where The city manager and his staff attend every meeting and we're able to ask pointed questions about our budget every every meeting we meet with different departments and I'll be honest with you when I first joined this board of more than four years ago when it was just a commission-led board and You know, I went into it with healthy cynicism, waiting to find the fat, waiting to see where I could find holes in the budget, waiting to see where we could find some waste. To be quite honest with you, I mean, over the last four years and even going through this past year, it's very hard to find. And I know there's a lot of people who want to skim the fat. They want to find the waste. I just want to say, every meeting, I ask my fellow board members who represent every different district here in Pembroke Pines, if somebody wants to bring up a line item that they feel should not be in this budget, bring it to us. And there's really nothing that anybody's brought up. We are scheduling our next meeting. I requested that we move it up to September 9 so that we're going to be adding some new members and wanted GIVE A CHANCE FOR EVERYBODY ON THE BUDGET BOARD TO HAVE AN OPPORTUNITY TO REVIEW THIS BUDGET SO THAT WE CAN COME TO THE SECOND HEARING AND IF WE HAVE ANY OTHER RECOMMENDATIONS, I WANTED TO GIVE EVERYBODY AN OPPORTUNITY TO DO THAT. BUT THAT BEING SAID, YOU KNOW, IT'S REALLY HARD TO FIND ANYTHING. I MEAN, THIS IS A STAKE WITH NOT A LOT OF FAT ON IT. And the fact that the aggregate millage goes down every year shows that there's a steady hand. So at this point right now, we're pretty happy with what the staff has been doing. And we appreciate the commission still attending to our thoughts on what could happen with the budget. So thank you.

47:50 – 48:44Speaker 8

Well, I want to thank you for your comments and for everything that the Citizens Budget Commission does. It's more important to us now that we have citizens looking at every nickel that comes into the city and going out of the city, more important that we have that in place now than ever before. And you're a very talented group of people in terms of your financial capabilities. And we want you to continue being watchful for any opportunity that we can to do a better job in the city, not just internally, but also for the taxpayer. So thank you very much. Anybody else wish to be heard? Yes, ma'am. Your name and address for the record, please. There's a button there that you have to press. You're on.

48:44 – 49:23Speaker 16

That one. Hello, everybody. My name is Lori Henriquez. My address is 600 Northwest 86th Avenue, Pembroke Pines, Florida. I am also on the board for the diversity. So I had a question for you. City manager that I just need clarification regarding if we are a city of approximately 180,000 people or less the PowerPoint indicated that the assessed value are of 56,000 residents. Yes, was that correct?

49:24Speaker 5

That was households.

49:25 – 49:36Speaker 16

Households. Okay. And is there any indication about the revenue that is being generated or the value that is being generated for commercial property?

49:37Speaker 16

Was that shown? Because I think I might have missed it.

49:41 – 50:00Speaker 5

It wasn't in the presentation, but we certainly can break that down. The percentage of revenue that comes from Avilorum for residential, for commercial, as well as for industrial. But the total of all of those properties, as far as the taxable value of the city, is $112 million.

50:03 – 50:26Speaker 16

but that including the commercial includes a commercial and industrial yes it does okay so that's the clarification and he mentioned about being in the board for the budget I'll be willing to submit my resume and I would like to be involved in that level as well I do have a bachelor's degree in finance the one thing is that I don't know if anybody is aware that the economy we're in a bubble

50:28Speaker 8

We're in what?

50:28 – 51:30Speaker 16

In a bubble. I feel that we are in a bubble. Like I said, I have a bachelor's degree in finance, and I have not been able to find work in finance, commercial finance, for over a year. I came across Commissioner Good. Today I went to a job interview, and I was hired on the spot, which is a good thing. I monitor We Love Pembroke Pines closely, and I'm seeing a lot of residents asking for work. I don't know if AI is taking away the jobs or making it impossible for people like me to find work because AI is screening the year that you graduated from college, and there is age system. I can show you my resume. So when you show up budgeted, And we're talking about the tax exemption. You're taking money away from me, from my table, from my two kids.

51:30 – 51:52Speaker 8

We can't get into that subject here. I understand. So I'm going to leave it like that. Please understand that there are restrictions about what the states placed restrictions about what can be discussed in this chamber. I understand. It's my first time, so I do apologize. No, no. It's hardly your fault. It's hardly your fault. It's least of all your fault.

51:55Speaker 8

Americans should be able to say whatever the heck they want.

51:58Speaker 8

However, that's not the law in Florida. It's at least not in city halls. So we have to stick to the budget. And you are doing so well, so please continue.

52:07 – 52:33Speaker 16

Okay. Can I start again? So I just wanted to put it out there, Commissioner Castillo, I mean Mayor Castillo, that I cannot find work. in my industry, in this city. And almost every job that I have ever had has been outside of the city. So just keep that in mind whenever you guys are thinking, because I'm pretty sure most of you also work outside of the city.

52:33 – 52:47Speaker 8

That's all I have to say. Thank you so very much for your testimony. And I'm glad, you say you did get hired today. Congratulations, I'm very happy for you. Does anyone else wish to be heard on the budget? Does anyone else wish to be heard on the budget? Commissioners, any comments?

52:50Speaker 7

Mr. Mayor, I have comments, but I'm going to wait until we get to the item.

52:54 – 53:06Speaker 8

Anyone else? Okay, without further ado, this hearing is adjourned, and we will take a short recess and begin our city commission meeting.

53:06Speaker 4

Mr. Mayor, if you will, we have the ordinances to read also. Do you want it now? First reading, yes.

53:13Speaker 8

Okay, well. Then let's get back in business.

53:16 – 54:38Speaker 4

Go right ahead. Thank you, Mayor and Commission. Following the BPH, which is the budget public hearing number one for public input, there are two ordinances before you, one of which relates to the millage for the city's upcoming fiscal year. And the second is the budget, both of which are allowed for public hearing. And they are provided for by both state statute and chapter 200.065 of the Florida statutes and the city charter, the first of which is the millage. And with your permission, Mayor and Commission, I'll read it into the record. BPH number two is a motion to adopt the proposed ordinance number 2026-09 on first reading. Proposed ordinance number 2026-09 is an ordinance of the City Commission of the City of Pembroke Pines, Florida, establishing the operating millage rate of 5.6690 or $5.6690 per thousand dollars of taxable assessed property value, which is 4.54% above the rollback rate of 5.4226 for the city of Pembroke Pines, Florida, pursuant to the 2026-2027 city budget, in accordance with Chapter 200 of the Florida statutes, and establishing the debt service millage rate of 0.2507 for the debt service on the general obligation bonds approved by the electorate, providing for conflict, providing for severability, and providing for an effective date. This is the public hearing on the first reading of the ordinance regarding the establishment of the millage in accordance with state law and the city charter.

54:38Speaker 8

Thank you, City Attorney. Can I have a motion, please? I move it. Moved by the Vice Mayor. Is there a second?

54:45 – 54:56Speaker 8

Seconded by Commissioner Rodriguez. Any discussion? Any from the public? Mayor? Yes? We heard a yes. Did you have anything? Yes.

54:57 – 57:14Speaker 3

On the, is this, wait, sorry. Okay. I just wanted to kind of follow up on the special events in the recreation and cultural arts total. I did actually happen to have highlighted this when looking at what the impacts of the DEI restrictions that we will be having in the next year. Although I understand that Legally moving forward, we can't name these festivals or celebrate them in specific ways. My assumption is that that's why the... Caribbean Heritage Festival was brought down. I'm wondering if we can put in place a similar budget for the upcoming year for a Caribbean music festival or something of that sort. And I'm willing to move forward on this item this evening and come back on second reading to see a little bit more of a wiggle room in that for additional budgets that we may not be able to name currently, because I think it is really important to continue to celebrate music heritage or anything else for social events. And on that same line, to me, although the advertising budget in the past for these kinds of events was quite low at $5,000. I do want to put something in space for the advertising of all of our events, because while some of them do completely fill out and they've been staples in our community, like Pine State, we don't have to technically advertise because people already like come up and show up for that but for our newer events I do want to build out some kind of budget in that and it may have been my fault not to have seen that maybe it's in the communications budget but that's something I'd like to it's very small but that's something that I I think we should look forward and not simply put a zero although as always we do have a little wiggle room in our budget to maybe come up with something of similar to the Caribbean Heritage Festival amounts, but if we can kind of put in a light item of new events or something like that that we may be going on.

57:14 – 59:07Speaker 8

Commissioner, I can tell you that in, I'm looking at Mr. Dodge because he and I had a conversation about events and the activities of the of the Diversity and Heritage Board as part of our ongoing one-on-ones. And it was his impression, Charlie, correct me if I'm wrong, but it was your impression that somewhere in December, staff will be ready to discuss their review of possible recommendations on moving forward in line with what the state's new rules were. And then I thought that we had talked about that maybe what we would do when staff is ready, they're still reviewing it, is that we would probably workshop it and see if we can't come up with a schedule. It could very well be that some of the events are repackaged into legally acceptable format. It could be that some of them will require some sponsorships. It could be that some of them are pay events. It could be that some of them remain as free events. Certainly, the national holidays are available. However, while they can be acknowledged, they don't fall into core service. So we don't know what, and this is part of why I think it makes some sense Events have always been a very important part of the city of Pembroke Pines. In my conversation with the manager, he feels that sometime in December, staff will be ready. And we can probably call together a workshop to further explore and understand this. And I think it should be done together with the Heritage and Diversity Board, whose name will likely need to be changed as well. And so I think all of that is probably coming in December is what I meant to say.

59:08 – 59:34Speaker 3

And I feel comfortable with that. I just want to make sure that we are dedicating a budget at some point for the possibility that these events may need to be changed in name or in time frame and things like that, as well as adding at least a small amount of money for digital advertising of these events as well. And if that was part of the communications plan, I apologize if I didn't catch that on that end.

59:34Speaker 8

Thank you. Well, take it.

59:36 – 1:01:47Speaker 7

Commissioner Good. Yeah, I'd just like to, I mean, I have other comments about the budget itself. But like I said, I reserve that for the next item. However, on this side, it was a concern for me as well, too, the special events. For me, I think we all agree, these type of events, it's like the best connection that we could make with our residents. And I don't know why we even contemplate any removal of any event under any circumstances. The special events was reduced by about $100,000 from last year to this year. And in my opinion, I think that we should actually be doubling that special event from 500,000 to a million. And then create new programming. We have the same programming year after year after year. And I've heard constantly that there is an interest to have you know, additional type of programming for other groups of people, you know, to participate within the city. I know that we're going to have this workshop. I'm hearing that workshop, but this is the budget. And we don't establish the budget. There's no guarantee that the money will be assigned in a workshop in December. So I think that we should be making some capacity for an increase in the special events because there is a line item that's called special events. It doesn't have any particular, and it could be loaded up, and that money would be in reservation of either enhancement to existing programming or a creation of new programming. And so I'm in full support of that. That's one of the big concerns that I had in this. This is This is a half a million dollars and a $600 million total budget. I think it's really something that has a great impact with regards to how we connect with our residents, and I don't think that there is anything wrong with kind of increasing it, making it a double, going from 500 to a million.

1:01:48 – 1:02:30Speaker 5

Mr. Mayor? Yes, sir. So there's no confusion. The adjustment to the fiscal year 26-27 budget, I believe, Commissioner, is what you're addressing. The December workshop meeting is the beginning of structuring what we're going to do for the fiscal year 27-28 and how it affects everything. But if this is a motion of yours, we would then have to go back. and look at the budget and figure out how we could increase that and decide what we might be able to reduce in order to make that happen.

1:02:31Speaker 8

Could that be done between first and second reading?

1:02:33Speaker 5

Yes, it can be. OK. If that's the desire of the commission.

1:02:37Speaker 11

Just one stipulation. The 500 cannot come from police or fire. If it does, that loses my vote.

1:02:46Speaker 8

Does anyone object to consensus moving forward with that? Okay. Anyone else wish to speak on the item?

1:02:53 – 1:04:28Speaker 9

Yes, ma'am. Yes. I'll be brief. First, I want to thank Finance Director Chung for once again presenting to the public a very easy to understand process. I want to acknowledge that this year the budget is online with links. I've had an online agenda book now for 13 plus years. But when it comes to the budget, I actually need to have a working document. So I want to thank you for going above and beyond to produce a 450-page PDF that now residents can actually share and go through as well. So it's one of those things where you ask for technology to be helpful. And in some cases, it just doesn't work as well as it could be. A couple of things. One, I submitted a very detailed load of questions to the administration. City Manager informed me that it was going to be challenging to be able to get all those answered by first reading, and I respect that. So I narrowed down my focus, and I just want to focus on just the more material, the most material issues within the budget. One of the things, we have a $3.885 million reserve draw. We're using approximately 3.885 million of general fund reserves to balance this year's budget. How much of the 3.885 million is paying for reoccurring expenditure?

1:04:33 – 1:05:52Speaker 5

Mr. Mayor, I believe Finance Director Chung responded to this question. However, every year, maybe as far as I know, we have, what you might say, plugged a number into the budget saying saying that we're using reserves. We've never had to do that. But if I don't have that number in there, then you would have to raise your millage rate to generate that $3.8 million, which we might not need. And what that is going to do is pass on an increase to the residents. Yes, of course. I never believed in that. That's why we used it. We are very diligent during the year. We don't always spend all the money. There are reasons for it. And if there's any leftover money, that goes back into reserves. And those reserves, we've always dedicated for one-time expenditures of capital items. You do not use your reserves for expendable items operating budget, because once you do, they're gone forever. And if you've committed to that, Then what do you do the second year? Do you take another $3.8 million out of your reserves until you have nothing left? And then that becomes a problem.

1:05:54Speaker 9

So in summary, is it one-time or recurring, Mr.

1:05:56Speaker 5

Dodge? These are, well, in this budget, I don't anticipate using it, but reserves would be for one-time expenditure, not operating.

1:06:05 – 1:06:31Speaker 9

Okay, so your plan is one-time. If you had to use it this year, it would be one-time. If we had to use it, they would be designated for one-time expenditures. Perfect, okay. We have $3.7 million of increases in the general fund, and that makes mostly up of... personnel expense. Is that going to be the new bar in next year's budget, or is this a one-time increase?

1:06:31 – 1:07:01Speaker 5

Well, it's one time for this year. We can't project what it will be for future years because union contracts come up on a regular basis, and I can't tell you what that might be. Once we receive those documents, we share them with the commission, then it's decided how much money we feel we can afford to do that. And that's what we discuss with our bargaining units.

1:07:01 – 1:07:12Speaker 9

OK. In the finance department, there's $425,000 for other services. How much of that is new, reoccurring spending? Lisa, would you address that?

1:07:12Speaker 5

You answer these questions.

1:07:16 – 1:07:27Speaker 15

Good evening. Lisa Chong, Assistant City Manager, Finance Director. So the $425,000 that we have in other services is for facility contract services, so those are recurring.

1:07:28 – 1:07:54Speaker 9

OK. Good news. We found $252,000 of a decrease since the August 1 budget was published. Supervisor of Elections has reduced costs from $300,000 to $90,000. As a result of that, Mr. Dodge, are you comfortable lowering this year's budget tonight by $252,000?

1:07:57 – 1:08:10Speaker 5

I would have to look at it, Commissioner, because this has not been discussed with me prior. The best thing to do, instead of lowering it, lower the amount of money that we put in reserves.

1:08:10Speaker 5

That was my follow-up.

1:08:12 – 1:08:35Speaker 5

But that wouldn't change anything as far as what we're proposing. It would not change the ad valorem, nor would it change the ability to reduce millage because of that, because we're already 3.8 million in the hole. So whatever we find, we'll continue to deduct from what we have budgeted from reserves.

1:08:36 – 1:09:31Speaker 9

All right, last question. It's always challenging every year. I did ask the administration, because I knew we were going to be going through a... Budget exercise for some something pending some something in a couple months So we sat at a workshop just the other day, and we went through an exercise that the manager identified a certain amount of funding My questions a couple weeks ago Was is there any is there any dollars? That can be reduced in this year's budget and or deferred without cutting frontline services? Is there anything between first and second reading that you could propose for?

1:09:34Speaker 5

whether it be deferred or reduced. If I understand your question, Commissioner, you're talking about the current budget? Yeah, this year's budget. The what?

1:09:45Speaker 9

Yeah, what's being proposed tonight.

1:09:47 – 1:10:11Speaker 5

Yeah, I can't tell you at this point. We're in September. Usually, you finalize your budget maybe a couple months after. We have commitments for open purchase orders. Those are carried over. So if I were to reduce something, if we had already committed for that, we wouldn't be able to reduce it, because we'd have to carry it over.

1:10:12Speaker 9

But you are open to?

1:10:14Speaker 5

We'll look. We certainly will look at it. We're open, certainly.

1:10:17 – 1:10:43Speaker 9

OK. Lastly, because the budget board was mentioned before, Mayor, and it's my last comment, I do anticipate a potential change as far as my appointments. So please put the application in through the clerk's office so I have the ability potentially at the next meeting to make a substitute change.

1:10:44Speaker 8

We have to follow what the ordinance says.

1:10:47Speaker 9

Yeah, yeah. I'm just saying. So I'm just asking the clerk to just post that I'm receiving applications. Also from an economic.

1:10:55Speaker 8

How many positions?

1:10:57Speaker 9

One right now. All my positions are filled at the moment within the district. But this would be potentially one. For the budget commission? On the budget side, yeah. Mr.

1:11:06Speaker 8

Clerk, do you have that? Yep.

1:11:08 – 1:12:51Speaker 9

And then also, I'm working on an economic development program in my individual capacity to look at ways that we can stimulate our immediate Pembroke Pines economy, identify the industries, that are being impacted by technology and where things are moving. So I'm sitting down with a core group of chamber members right now. And we're formulating how we can do an outreach. And I asked the manager for this year's budget to allow a budget for district town halls. And I would utilize those funds in order push out information to, at least within my district, but certainly citywide. People are hurting. We have always been a city of forward looking. And so I think the city of Pembroke Pines is in a very, very good position. We rebounded from COVID. We rebounded from the short sales back in 2008. And we have interest rates that just went up. The mortgage rates just got established at 7% today. So we know the housing market is going to be a little turbulent. in the near future. So I'm doing my part. This budget process is good. The manager is open to making adjustments when necessary. I know as a collegial body, we're going to invest the dollars that are going to have the greatest return on investment. back to the community. So that's what I'm looking forward to, and thank you for your time.

1:12:51 – 1:13:15Speaker 8

Thank you. We appreciate your efforts on economic development, and we know that you will discuss those fully with the city manager, the city attorney, and also with Mr. Stamm, before you bring your item here. And then from there, the commission will decide how to proceed with citywide town hall meetings and the like. So thank you very much. Any further discussion?

1:13:15 – 1:13:51Speaker 3

I just have a follow-up on that. I think what was alluded to was some of the lists that were provided during the Amendment 3 conversation that we had on Monday. And personally, looking at the list, while that was an exercise conducted by the administration to show us possible effects, possible items that could be cut in the future, I look at this list and I don't feel comfortable, at least for this year, if we do not have to absolutely cut down on these. Because to me, a lot of this is also essential services. So I just want to put that on the record.

1:13:51Speaker 8

I appreciate that. And this commission? Mr. Dodge, Mr. Gorin retains the ability to amend the budget at any time. Is that correct? Correct.

1:14:00Speaker 4

Legally correct.

1:14:01Speaker 8

Okay. So anything further from the commission? Hearing none. Any from the public? Seeing none. All those in favor, say aye. Any opposed? Passes unanimously. Thank you very much.

1:14:12 – 1:15:14Speaker 4

And now. Thank you, Mayor, for the record. The law requires that we tell the public this evening, after the approval on first reading, that the second and final budget hearing is scheduled for 6 o'clock PM on Wednesday, September 16, 2026, in these very chambers. And the notification will include the reference to the millage as proposed in the first adopted millage ordinance. Next up, Mr. Mayor and Commissioners. BPH number three regarding the budget. May I read? Please. Thank you, Mayor and Commission. BPH number three is as follows. It's a motion to adopt proposed ordinance number 2026-10 on first reading. For the record, proposed ordinance number 2026-10 is an ordinance of the City Commission of the City of Pembroke Pines, Florida, adopting the budget for fiscal year 2026-2027 and adopting the five-year capital improvement program for the City of Pembroke Pines, Florida, in accordance with section 5.08 of the City Charter of the City of Pembroke Pines and providing for conflicts, providing for survivability, providing for an effective date. BPH number three, references 20, 26, 10 is on the floor for consideration and for a public hearing for first reading. Mayor and Commission, the ball is yours. Thank you.

1:15:14Speaker 8

Is there a motion? Moved by the Vice Mayor. Is there a second?

1:15:18Speaker 8

Second by Commissioner Rodriguez. Any discussion? Yes, Mr. Mayor.

1:15:22 – 1:15:39Speaker 7

Commissioner Good. So thank you for even making a vote in favor of this budget. So I'm going to start off real quick. Real quick, the presentation that was given tonight, Mr. Manager, can that be pulled up again for just a moment?

1:15:45Speaker 7

And if we can go to the capital pages.

1:15:50Speaker 5

One capital page that we had, one was for general fund, and one was for utilities, and I think another one for road and bridge.

1:16:00Speaker 7

One more page here. Here it is.

1:16:03Speaker 5

The capital budget, 10.4. And go to the next page. For the following major capital items. OK. This is what's in the current budget.

1:16:10 – 1:16:30Speaker 7

OK, good. And go to page 14. On the slides there. Next slide, please. Yes. So I just want to just get clarified on, it's a simple thing. I didn't pick this up until just, again, looking at the PowerPoint. But the fire rescue, it shows $1.2 million for a fire engine.

1:16:32Speaker 7

Is that correct?

1:16:34 – 1:16:49Speaker 7

All right. On page 336 of the budget. Hold on. And it would be object number 664450, which is within the fire budget.

1:16:56Speaker 7

Page 336. Yeah, I know. I'm trying to get there. And it's a 664450 fire engine on the right-hand page. Sorry.

1:17:07Speaker 5

What number again was it, Commissioner? Six what?

1:17:11Speaker 7

6-6-4-4-5-0, titled Fire Engine.

1:17:19 – 1:17:33Speaker 7

And the number here is $2.27 million, and the PowerPoint is $1.2 million. Just clarity, is it really supposed to be $1.2 million and it's incorrect in the budget?

1:17:34Speaker 5

I believe at one time we had two. I don't know if it's corrected. We're doing one.

1:17:39Speaker 7

But it's in the budget right now that we're approving as 2.2. So is that a million dollars that we all of a sudden found to be able to put in our events?

1:17:48Speaker 9

We can reduce our reserves.

1:17:53Speaker 5

That will help reserves. That's correct. Well, not necessarily.

1:17:58Speaker 7

Well, I don't need the explanation other than the fact of what's right.

1:18:03Speaker 8

If you're asking a question, let the chief answer it.

1:18:05Speaker 7

I didn't ask the question. I just, OK.

1:18:08 – 1:18:37Speaker 6

Good evening. Marcel Rodriguez, fire chief. Commissioner, the line item that you're looking at is a combination of both the fire engine and the tactical support unit. The tactical support unit is not a truck that we replace on a regular basis. It is not used quite as often as the engine. And there is no capital line for the tactical support unit. So instead, it's combined with the fire engine.

1:18:38Speaker 5

So that would be 2.3 million.

1:18:42Speaker 9

With that, I apologize, Mayor. City Manager, there's a $2.5 million contingency in the budget. Thank you. In the budget, right?

1:18:54 – 1:19:47Speaker 9

But that's why I was thinking we could pull for some of the recreation events, right? But I would like to have between now and second reading, I guess, a historical perspective of that contingency fund, how much we've budgeted, how much we've worked, and how much has been a part of the carryover. I know that contingency is... storm hits, we have to clean up the streets. Generally, that's where the money's been sitting at until we get reimbursed. But I just kind of want to know where we've been with the contingency because we need to have some options to be able to move some money around to support programming that we rightfully need to have in the city.

1:19:47 – 1:19:58Speaker 5

Commissioner, we can give you a detail from prior years how the contingency is used. and there for items that were unexpected that we had to move.

1:19:58 – 1:20:21Speaker 9

Yeah, don't go crazy with it. Maybe the last five years. Don't go back to 1982 or something like that. I won't do that. OK. I just want something realistic that we can say that we do have the ability to move monies around. I know that sometimes when there's nonprofits Or political action committees that are looking for sponsorship. Money's come out of that as well, I would imagine.

1:20:22Speaker 8

I'm not aware of any political action committees that have ever been funded by the city of Pomerantz.

1:20:28Speaker 9

Political committees, maybe.

1:20:30 – 1:21:25Speaker 7

OK, can I have my floor back, please? Can I have my floor back, please? Yes, go right ahead. Thank you. Thank you very much. All right, so on page 340 of the budget, And it's a line item 546155. It's R&M land and building school major projects. So there's several billion dollars of school building projects that are being done under the general fund here. And I was of the understanding that maybe a school things are going to be done under school budgets, not under necessarily general fund. I'd like to get an explanation of why we're spending money for schools under general fund.

1:21:25 – 1:22:19Speaker 5

Mr. Dodge? Certainly. This question has come up in the past. These are city-owned buildings. The schools actually pay the debt on it, but the buildings themselves belong to the schools. If, for example, there are repairs needed for the facilities, such as re-roofing or doors, we've always paid for it out of the city fund, because they are, in fact, property of the city. If we were to use school funds, and at some time in the future, if we didn't continue with charter schools, then there may be a claim on those funds back. So that's why we've always used the general fund. And that we've done historically for the last 25 years.

1:22:22Speaker 7

OK, we'll have more conversation on that. So you're saying basically it's an authorized expense under general fund?

1:22:33 – 1:22:53Speaker 7

Using tax dollars for schools. OK. The second thing, the next thing is, you know, I'm looking at the vehicle replacements. Again, it looks like it's about a $4 or $5 million cost. Probably just like to have a general conversation on what is that replacement cycle for some of these vehicles because...

1:22:53Speaker 5

I don't know what line I'm looking for.

1:22:56Speaker 7

It's throughout.

1:22:57Speaker 5

If it's correct. Yeah, yeah.

1:22:58 – 1:23:15Speaker 7

They're just throughout. They're like replacement of vehicles and it totals about $500 million or $5 million in It's through a lot. I'd just like to understand what the replacement schedule is. Are we replacing them after four years? Are we replacing them after six years? Are we replacing them after 10 years?

1:23:16 – 1:23:56Speaker 5

Commissioner, it depends on the vehicle. It has to deal with the condition of the vehicle. Most of our vehicles last a lot longer than that. We have equipment in some areas that the equipment is 10, 15 years old. There are others where the lifespan of it, for example, in police cars is less because of the number of miles they are on the road. but they are replacements. Occasionally, there may be a new vehicle that's needed for some purpose, but this also includes trailers, dump trucks, or whatever it might be for that particular department.

1:23:56 – 1:27:27Speaker 7

Okay. So I will just take a look and see how it compares to the industry norm, just to make sure that, because I know newer vehicles are obviously better, but Nowadays, the way we give maintenance to vehicles, the way they make them, they last a lot longer. And sometimes maybe some of these charges can be pushed further out and last a little bit longer. So we'll have that conversation again. Another item here is it's not in the budget. We had talked about having a professional solid waste manager. I see that it was not included in the additional staffing. I think we're at a position right now where we really need to have a professional solid waste person who understands this industry throughout, who has spent a career in solid waste. I mean, very simple things. I was taking a look at our code of ordinances and our solid waste codes. It is so out of date, I don't understand why it's not being brought up to current code. We are still making reference to flow control. Flow control means you have to bring your solid waste to where we tell you. And the reference in the code is to a disposal agreement with Reuter that no longer exists. And then when you look at other aspects of the code, they're just very simply outdated And what was even more surprising is one of the issues that we're trying to deal with right now is recycling. And our code does not even speak to recycling. So that's something that a professional would be able to grab a hold of and at least bring our code to current compliance with the way we operate, actually. We need somebody to actually really pay attention and monitor what's going on, because we've got the Solid Waste Authority now. Everything's starting to go in gear. Last meeting, we talked about they're going to do some composting of some vegetative material. And Mr. Mayor, that was a wonderful letter you sent out there. Really, I really appreciated that, because you made it very clear. We don't want it to stink, and we don't want the traffic. And it's a real, and that's a real statement. People think that green waste doesn't smell. The reason why Fort Lauderdale disbanded their green composting is because it smelled. But the mayor did a great job of pushing it out. But we need somebody to be paying attention to those kind of things that are happening. Because again, I got to reiterate, and because it really angers me, that we missed the opportunity to go to Broward County and protest their composting. zoning change or their zoning amendment that allowed the landfill that's in West Pines to go from 100 feet to 300 feet. If they want to do a 300-foot landfill, there's no stopping it now. And we had a chance to speak to it, and we missed the opportunity. I think having a professional that knows those kind of things, pays attention, brings it to awareness to you, Mr. City Manager, and to others who may be participating in the solid waste arena. But I'm telling you, again, to my colleagues, this is something I think we really should be giving direction to the city manager to include a solid waste manager, a professional in the industry, a position with the city of Pembroke Pines.

1:27:27 – 1:28:04Speaker 8

Well, before I'm going to chime in, I'm going to say, Mr. Manager, I agree that you should take a look at it, and it should be funded out of the trash fees. And if we need a position there because the environment has changed, that's the way it should go. I know that you have an assistant city manager who is operating as the environmental overseer. And I know that these individuals will probably answer there. But if there's a feeling here that we need to have you know one more person in order to Get these things done.

1:28:04 – 1:28:44Speaker 7

I think I think that's that should absolutely be evaluated Just one question you said director or manager, and I know that there's a difference a solid which man I mean right now like We do have a sustainable and one of the assistant city managers. He's doing a great job I'm not there's nothing I am really impressed with the growth that has occurred since taking that. But I've been in this business 25, 30 years. And I'm telling you now, I still don't know everything. You know, it's more you know, the less you know type of thing. And that's what this industry is. It shifts all the time. I think that would be a great asset to that assistant city manager that oversees that part of the operation.

1:28:44 – 1:28:56Speaker 8

Do you need a motion for this? No, I think the manager is taking note of what we're saying. I don't hear anyone objecting to it. So I think that it's pretty clear that that's something we'd like him to look at.

1:28:56 – 1:29:18Speaker 9

Mayor, I just need to ask the city attorney just for a legal question. It's my understanding that the voters of Broward County gave the county authority to do whatever they want on property that they own through the referendum back, what was it, two cycles ago or something like that? City attorney?

1:29:20 – 1:29:50Speaker 4

My recollection is that there were referendums in recent years on the ballot referencing protecting certain lands. That was a specific issue on the ballot regarding the county's inability to modify the use or land use of certain regionally significant properties, not specifically environmentally sensitive, but restricted properties. But the county has always under the county charter maintain its integrity and legal control over its own land. So that is the case, and that's been revalidated.

1:29:50Speaker 9

And this site that we don't want stinking traffic, they control that. They own that property, correct?

1:29:58Speaker 4

The BIC? That property? That's what it's called? That is correct. That is unincorporated Broward County, which they do own.

1:30:05 – 1:30:16Speaker 9

So outside of Florida DEP telling them that they can't go up, they have full control over that asset, correct?

1:30:17 – 1:30:30Speaker 4

I wouldn't, if I may, Mr. Mayor, I wouldn't use that particular phrase because there may be limitations and restrictions that are not yet in being. And I would not choose to compromise this city's right to be an objector to an issue which may occur in the future.

1:30:30Speaker 9

That's why you're asked to the attorney. I hope so. So we're not going to give up our advantage.

1:30:35Speaker 8

I don't want to stray too far from Commissioner Good's question.

1:30:40 – 1:31:33Speaker 9

So I am in agreement that we need to have an industry professional who is a day-to-day knowing of what's happening. It's no shot at anyone who's currently overseeing the process. But Commissioner Good's involvement for 25 years, he was a day-to-day guy for a very long time. And so we need somebody on the bench who can look out for our best interests to advise us when necessary. I think there's an opportunity through the professional services procurement where the manager can bring somebody in on an as-needed basis to watch these things because it could ramp up kind of quick. And so I would want to have someone brought on to look out for the interest of all of us. Thank you very much.

1:31:33Speaker 8

Commissioner Good, reclaiming your time.

1:31:35 – 1:33:27Speaker 7

Thank you, Mr. Mayor. So the next thing that I don't quite understand, and I think I need an explanation, or maybe something is not right. But looking at employee salaries throughout this document, Every employee from, that's a city of, I appreciated the detail. I gotta say, it's spot on. It really gives a good picture about what's going on with the budget. I did notice, though, that every position is getting an increase anywhere from 10 to 20%. And what's happening is that as you are going higher up in, In management, it gets closer to the 20%. And I do recognize that there is a general employee. And let me preface this. This does not include public safety, because public safety, we manage that through a contract. And they seem to be consistent with the contracts that we agreed to. And we did agree to a general employee contract for compensation. But that contract only allows a maximum of 5%. And then there are many other employees, particularly as you go into management and above, are not in the general employee contract. So I don't even know what determines their increases. But I'm hoping that this is a mistake. Maybe there was just some double counting error or whatever. But when you have somebody that's making high six figures numbers.

1:33:27Speaker 8

Let's add. Mr. Dodge, what say you to this?

1:33:33Speaker 5

Mr. Mayor, I'll be happy to meet with Mr. Good and go over the specifics. And we'll look at them.

1:33:38 – 1:35:48Speaker 7

Yeah, it's substantial. And thank you. The other thing that I was having difficulty with is the city is using Florida Contract Staffing, which is FCS. And FCS, it's a workforce management company that does supply personnel to support our city operations. And there are no details in the budget that define what positions are being sourced out in the city. It could be the window clerk. It could be somebody in the parks and recreation. It could be somebody in finance. And the only way that these numbers are provided to us is under what they call other services FCS. And so he just comes up with just the general number of the cost. And when you look at the number, the amount it cost us for FCS employees versus our own city of Pembroke Pines employees, in some cases they are three times the amount of what we pay our own employees. So all that tells me is we just have a large number of FCS personnel working for the city of Pembroke Pines. And I don't know anything about what positions they're filling. I don't know anything about what they're being compensated at. I don't know if we're overpaying them, underpaying them, anything. So I think that we should be getting a more detailed assessment of what our contract employees are doing with the city when it's clear to me that more than 50% of the employees here at the city of Pembroke Pines are contract employees. So I'm going to need that kind of understanding, too.

1:35:48 – 1:36:05Speaker 5

Yes. Commissioner, we certainly can provide that to you, but that is... not accurate that we have employees making three times the amount of what you would consider to be, I guess, the traditional employees. If you remember the slide that I indicated, every time- Excuse me.

1:36:05 – 1:36:43Speaker 7

Excuse me. Mr. Manager, I'm just going to maybe better my statement to you. When you total up personnel service costs in a department for city employees, And then you match that to what the total amount for FCS costs are. The FCS costs double and triple what the personnel costs, total personnel costs for city employees. It just tells me that you might have one or two FCS employees for every one

1:36:45Speaker 5

City employee. That is accurate, Commissioner. That is accurate. Yeah.

1:36:49 – 1:37:03Speaker 7

So I'm just saying, I just like to see that. I'm not saying that they're making more than our people, but I don't even know what they're making any. I don't know what they're making. I don't know what position titles they are. I just know that they're working for the city, somewhere in the city, and I just don't, it's hard for me to assess that.

1:37:03Speaker 5

That's in the detail, and we can provide it to you.

1:37:05Speaker 7

Yeah. Okay. Okay.

1:37:07 – 1:37:44Speaker 8

Mr. Manager, a number of these questions didn't come up before then, so I'm kind of at a loss because I'm hearing this for the first time as well. What the commissioner is asking for is in order, obviously. But for next year, if we could, let's distribute these books in advance of when we distributed them this year so that commission has the opportunity to review the books earlier and these questions can be there so that we can hopefully resolve these questions and not have to bring them up on a day.

1:37:44 – 1:37:57Speaker 3

Sorry that just for clarification the online budget was provided on August 1st. The printed one I think we all requested a little bit later because it's easier to see but It had been available to the public.

1:37:57 – 1:38:28Speaker 8

Thank you, Commissioner. You clarified what I meant. I meant the printed budgets earlier so that because Commissioner Schwartz is right, a document like this is easier looked at in hard copy. So if you could just make sure that we get that out several weeks beforehand so that we don't have to go through this process now where questions are being raised very legitimately that many of us haven't heard before. Go right ahead, Commissioner.

1:38:28 – 1:39:09Speaker 7

Thank you, Mr. Mayor. And so other things that came to my attention as I was reviewing the details as well was, again, public safety has its own IT and media personnel. So police has their own IT. Fire has their own IT. They have their own media people. And then the city has IT and media people. And I don't understand why we can't consolidate all of them under one roof and maybe get a little bit of synergy out of that action. That's my opinion. I want to bring it to the attention to my colleagues, whether they find it to be of any value or not.

1:39:09 – 1:39:46Speaker 8

I can tell you that within uniformed services, they will be. they will be hard pressed to give up their PIOs. Both the fire chief and the police chief have PIOs that answer directly to them so that the information that they provide under their state authority meets their particular expectations. And it has always been that way in every city, in every jurisdiction that I've worked in. But I certainly believe that we could look at it. Okay. It differs from general communications. PIO is one thing.

1:39:46Speaker 7

Media is another.

1:39:47Speaker 3

Well, if I may add.

1:39:48Speaker 8

That's what. I got you. They have those responsibilities.

1:39:52 – 1:40:35Speaker 3

If I may add, there are certain cities that do have a communications department that includes all major organizations. However, they do have dedicated personnel per city. So the only thing I would add to that is maybe someone within the communications department that can have branding across the board. But I think our media personnel in each do pretty much as good of a job as they can with the branding of the police and fire being separate. But the structure could be different. There are plenty of cities that combine all of it, but they individually are under the same umbrella. But they are associated with each department.

1:40:36 – 1:41:56Speaker 9

Mayor, I appreciate Commissioner Good's focus. I mentioned earlier that there were some questions that I had asked the administration that they had not written back to me on. I also acknowledge, Commissioner Good, that there are technologies within, there's about five categories actually within PD now, that deserve a review of overlap if certain softwares are doing the same thing. Why would we be spending the money for duplication of tech? Some of it is like a half a million dollars worth of programming. This is something that I anticipate getting between now and second reading. So I'm with you on that one. I wanted to keep my items kind of brief tonight, knowing that the administration is probably going to get me something in about hopefully within a week. So we can follow it up and have that second reading, a little bit more clarification. While we're speaking about our first responders, who I absolutely support, I apologize if I took the floor from you, sir. Thank you.

1:41:56 – 1:42:27Speaker 7

So another thing that I'd just like for us to also have to take and reconsider the 410 work days versus a 5-8 work week. And I'd like to share with you some of my beliefs where I think that operations are efficient. are inefficient, both on a service level and as a financial impact. So I would like for us to, at some point, have that conversation where we talk about a 410 versus a 58 workweek.

1:42:27 – 1:42:39Speaker 8

Would you like to bring that back as a commission item with whatever background you wish to include? Or how would you like to proceed with that discussion?

1:42:39Speaker 7

I can do that. It could be a lengthy discussion, or it could be Quick, I don't know how my colleagues would feel.

1:42:47Speaker 8

I don't know that we can do it tonight.

1:42:50Speaker 7

No, not tonight. Because it's too complicated.

1:42:53Speaker 8

But I'm glad to hear the preview. OK.

1:42:56Speaker 7

Thank you for that.

1:42:57Speaker 8

And I thank you for bringing it up. Go right ahead.

1:43:00 – 1:43:42Speaker 7

And the other thing that I'm still having some difficulty with is understanding our attorney costs. I mean, there's a small section here for the attorney, and it speaks to what they have as a retainer. That's most of what the cost is. But I know that there's more cost than just what's under the attorney, that the attorneys get paid or outside attorneys. For instance, I can't figure out what is current hourly rate. I know that we approved an hourly rate at some point in time, which was about $2.25 an hour.

1:43:44Speaker 4

If I may respond quickly, it went from $2.25 to $2.50 about five years ago, correct?

1:43:49Speaker 7

And what is it in this budget then?

1:43:50Speaker 4

The proposed is at $2.95 an hour. At $2.95 an hour? Only for hourly billed work. That's correct. Not for the retainer.

1:43:57Speaker 8

I think that you should meet with the city attorney and go through your questions.

1:44:03 – 1:46:14Speaker 7

Because the other thing is I just can't. And maybe somebody can help me find where the cost for external legal fees are captured in the budget, because I couldn't really lock that down. And then the only other thing would be I'm still not clear about what our anticipated budget amount that has not been expended will be that we carry forward because again, we have a very large amount of encumbrances or designated dollars for projects and things of that nature. I do understand encumbrances when you talk about them being in a PO or some kind of purchase order or some kind of commitment for payment and you have to wait 30 days past your budget cycle before you can make all payments clear in order to make your financial documents correct as they need to be. But there are a number of other items that are not encumbered, that have not been committed funds for payment, but are still sitting there. I mean, we just did one just a couple weeks ago. It was $100 million. What are we anticipating for this next year? And I know that That question was answered by the chief financial officer and said, well, the budget amendment might be coming to us sometime in December, which is good. It's better than waiting. And I'm hoping that it's the budget amendment for this year, not as we've traditionally done a year from the budget approval. OK. But still, I would like to have an understanding of generally how much money we're anticipating that's going to be rolled over, that's going to be added to this budget, because it's not $600 million. If it was $100 million, it would be a $700 million budget. So I just need to understand that. Well, that's what we just did. We just approved a $100 million budget and added it to this year's budget.

1:46:14Speaker 8

I don't think we have $100 million in rollover. I think we should sit down with the manager and ask those questions directly, because I don't have that information in front of me.

1:46:25Speaker 7

That's my question.

1:46:27Speaker 8

Can you answer that, Mr. Dodge?

1:46:31 – 1:47:41Speaker 5

The current one we had, as you know, we didn't have the strategic plan in the budget. And that was quite a bit of money. So that was part of the rollover. Then there were the encumbrances, which were purchase orders that were encumbered. And before the end of the fiscal year, we did not be able to finish the project. So we carried it over. It goes in fund reserves. But then when we have to pay it, we take it from there. And yes, there are sometimes excess funds that are left over each fiscal year. They go into fund balance. And that's how we were able to accumulate all the funds that we're using for the strategic plan. We use those for capital. Because if you use them up for operating, then you never are able to secure sufficient funds to do projects that are needed for the community. There's no way you can generate the money other than to put it in a future fiscal year and raise the taxes. So we have always tried to avoid that and pay for capital out of whatever funds we had left in reserves.

1:47:42 – 1:48:39Speaker 7

And I would offer to you, Ms. Manager, but more to my colleagues as well, is to maybe we should be thinking about having a capital budget as well as an operating budget, because we don't have a capital budget. What we have is money set aside for capital projects But capital budgets typically would get approved at the same time in operating budget, which means that any monies that you have still sitting there, like you might have a five-year project, I got it. And the money needs to be there for it. But if you have a capital budget that gets submitted at the same time as your operating budget, what happens is you just automatically carry those dollars over without having to go through amended budget process that we're doing now. We can talk more about that later. But there's a more formal way of doing that. Because I don't like making approval of a budget months later that are in the numbers that we've been doing. But I understand why it's being done.

1:48:40 – 1:48:56Speaker 9

Commissioner Good, for clarification purposes, I would like to have a definition of an adopted budget, an operating budget, and a working budget. That's what I would like to have in an ordinance clearly defined by legal of what is what. We need clarification.

1:48:57Speaker 8

OK. Mr. Dodge, if you could provide that clarification. Go ahead.

1:49:02 – 1:49:59Speaker 7

Thank you, Mr. Mayor. So I just want to say that with the comments that I'm making today, I'm not Asking for the reduction in the budget. That's why I went ahead and said I don't think Why I agreed to the the millage. I think it's very important. That's a very important decision that we made What I'm speaking about is just reallocations Right move money because I rather see projects like like we were talking about the events I'd like to see the events elevated because it's a direct contact to the community. That's what we need to be doing I'd like to see it go into some of our capital projects, whether they be in our facilities or in some of our transportation infrastructures. I'd like to see the monies go there because those are the things that the people constantly are talking to me about, about why is it that we're not getting some of those things. So these are the comments that I'm making. It's about reallocation. It's not about anything else other than that.

1:49:59Speaker 8

And we have that ability.

1:50:00Speaker 7

Okay. We have that ability. Okay. And, Mr. Mayor, that concludes my comments. Thank you very much. I think everybody did a great job. Again, like I said, I appreciate the detail, the work. It was good stuff.

1:50:09Speaker 8

Great set of questions.

1:50:10Speaker 7

And thank you for the time. Thank you, sir. Anyone else?

1:50:12 – 1:50:31Speaker 3

Sorry, I have a follow up that just from kind of following up to what Commissioner Good mentioned. You did mention employee salary bump. And I want to hear if Ms. Chung has anything regarding that. I think it was mentioned 10% to 20%. But that was not my interpretation, if you can clarify.

1:50:33 – 1:50:59Speaker 15

Yes, good evening. The increases that are reflected has been a result of the 26 budget being a little bit lower. So those, the collective bargaining agreement I don't think was approved until later on in the year. So it wasn't, those numbers were not reflected in the 26 budget. So it looks as if the 27, the change between 26 and 27 looks a lot bigger than it should.

1:51:00 – 1:51:13Speaker 3

So if we saw what, if later on we saw what the actual budget was from 25-26 versus what we have as the proposal, it would be more of like a tighter space between those two.

1:51:13Speaker 7

Yes. So Commissioner, may I point you to an example? So I wouldn't say it unless I could prove it.

1:51:22Speaker 3

No, I just had interpreted something different, so I wanted clarity.

1:51:26Speaker 8

Well, I just want to make sure that we have the opportunity to meet with the manager and go through the questions completely. Well, I just want to share.

1:51:32 – 1:51:45Speaker 7

I heard the answer, the response, and I think it's important for the commissioner to recognize where I'm speaking in particular to the budget. 330, and you go to item number 512451.

1:51:51 – 1:52:21Speaker 7

And 4-5-1. OK, I see. OK, and then you just look. You can look across here. This was 24, 25, 26, 27. Yeah, I see that. So Thomas, . Well, there's just several examples. So Commissioner Good. We can look through them together.

1:52:21 – 1:53:52Speaker 9

Commissioner Good, that page. When you calculate, what does it turn out to be? Commissioner Good, that presentation, working, adopted, actual. That's what we're looking at at the series. And this is why we need clarification, because when When we look at how the books are presented, we're not looking at our current working budget comparing next year's budget. We're still working off the adopted budget in the book presentation. Now, I know there's national guidelines on how it's presented. Now more than ever, residents, taxpayers need to know how the money is allocated. If we have a labor agreement that was ratified late September and there's a look back period, that's going to be reflected in the following years. working budget not the adopted one so um again i look forward i look forward to some clarification but really all the questions today i'm very happy with with uh with all of my colleagues and and how prepared we were tonight thank you very much anything further mr mayor just quickly to the extent that commissioner good has any questions or comments about our budget happy to meet with him at his convenience and review with him and any other commission i appreciate the opportunity very much thank you anything else on this any from the public

1:53:53 – 1:54:06Speaker 8

Seeing none, yes ma'am. Please. Your name and address for the record. You have three minutes.

1:54:07 – 1:54:45Speaker 16

Hello again. Laurie Enriquez, 600 Northwest 86th Avenue, Pembroke Pines, Florida 33024. I just wanted to point out regarding the subcontractors. I do know of an example that you were looking for. Sometime last year, the police department had an open position for an accounts payable, and the pay was $18. So I'm pretty sure that there would have been like a markup for management. So now that we're discussing the budget, I would like to know how much the city would be paying for something like that. So I know you were discussing, and that just popped in my mind.

1:54:46 – 1:54:58Speaker 8

Thank you very much. Anything further? Any from the public? Seeing none, all those in favor say aye. Any opposed? Joe passes unanimously.

1:54:58Speaker 4

Mr. Mayor, for the record, the law requires that we notify the public at this public hearing that the second- I'm a no on that.

1:55:04Speaker 7

Yeah, on the budget. You're a no on the budget. Yes. OK. Mayor, if I may quickly.

1:55:08 – 1:55:27Speaker 4

So it's quarter one. Yes, if you will, Mr. Mayor. For the record, the second and final public hearing on the budget ordinance is also scheduled at the same time for consideration on Wednesday, September 16th in these chambers at 6 PM, as well as the millage ordinance as described previously, both of which will be considered under both state law and the city charter at that time. Thank you, Mayor.

1:55:27 – 1:55:47Speaker 8

OK. Anything else on this item? OK, this budget hearing is closed and we will now open our regular City Commission meeting of September 3rd, 2026. Mr. Clerk, if you please call the roll.

1:55:55Speaker 10

Commissioner Good.

1:55:57Speaker 10

Vice Mayor Hernandez. Present. Commissioner Rodriguez. Commissioner Schwartz?

1:56:05Speaker 10

Mayor Castillo?

1:56:07Speaker 10

City Manager Dodge?

1:56:11Speaker 10

City Attorney Gorin?

1:56:13Speaker 10

We have a quorum.

1:56:14Speaker 8

Thank you very much. Would you please rise for the Pledge of Allegiance and remain standing for the National Anthem?

1:56:21Speaker 11

Vice Mayor, will you lead us? In the Pledge. Yes, the National Anthem.

1:56:49 – 1:57:16Speaker 1

Thank you. Thank you.

1:58:01Speaker 8

Thank you very much. Please be seated. Mr. Clerk, announcements of items to be pulled from the agenda?

1:58:13Speaker 10

Item number 15 has been pulled, Mayor.

1:58:15Speaker 8

Thank you very much. Any others?

1:58:19 – 1:58:44Speaker 8

OK. Under presentations today, the first will be the Fire Rescue Department will formally introduce to the commission and to the public a new sponsorship program. that allows for the hiring of non-certified individuals as city employees while they complete the required training and certifications to become sworn firefighters. Chief Rodriguez, you are recognized.

1:58:45 – 1:59:24Speaker 6

Good evening again. Marcelino Rodriguez, fire chief. So first of all, thank you very much to allow me to present to you the new sponsorship program, to first introduce it to the public as well as to the commission. So before I get on with a... One second, because I have a PowerPoint presentation that I'd like to load. Would I have access here? Do you see it on your screens, commissioners?

1:59:25 – 2:06:07Speaker 6

All right, good. So before I begin with the PowerPoint presentation, I think it's important to understand our current hiring process. Today, and for as long as I've been here, we've only hired certified firefighters. What does that mean? You have to have your fire certificate, as well as your EMT certificate, emergency medical technician, as well as some other certificates. The sponsorship program that I'm going to go over provides us with the opportunity to hire non-certified firefighters. That means individuals without any certifications. But I hope they have a strong desire to serve this community. So one of the primary goals or objectives or benefits of this program is going to provide us a larger pool of candidates. We're looking for military veterans, recent high school graduates, college graduates, lifeguards. Basically, perhaps someone that's seeking a career change, maybe a communication expert or a police officer. Anyone seeking a career change that may not be happy or satisfied in their current career, but have always wanted to be, the fire service has intrigued them. Those are the individuals that we're going to look for. We will search for high quality candidates whose character and values align with our standards here in Pembroke Pines. This will be a huge recruitment tool supplementing our existing 10-week program. We're not getting rid of our current program. It's only going to supplement, and we'll deploy it and utilize it as we feel fit or as that need arises. What I'm referring to here, one of the changes is going to be a 21-week program, which will incorporate both fire minimum standards as well as emergency medical technician. It's going to be 21 weeks compared to 10 weeks. So it's definitely going to be a longer program. It is going to be a cost-effective training. And again, but what's not going to change is we're going to maintain our class one professional standards throughout the entire program. In my humble opinion, I expect after 21 weeks of being exposed to our training staff, they're going to be more prepared on day one than utilizing our current 10-week process. All right, let me go over briefly how the program is going to work. It's going to first begin with a strong promotional outreach. We're going to have job fairs with the help of our HR department, as well as Mr. Rothstein. We're going to have school outreach, social media, internet-based advertisement. We've even discussed even meta ads. So we're going to try and reach as many of these candidates as possible. up to and including an employee incentive of $1,000. Should an employee of the City of Pembroke Pines recommend a candidate and that candidate is hired as a city employee for the training program and then they become a sworn firefighter EMT, that employee will receive $1,000 incentive. Second is the screening and selection process. We have standardized and validated exams, which will include CPAT, written aptitude exams, structured interviews, as well as assessment centers to ensure that we get the most qualified candidates for those positions. And then the conditional employment. The conditional job offer is going to be consistent with our current standards. It's going to include backgrounds, polygraph tests, drug screening, et cetera. It's not going to change. And last, when that firefighter completes, and if they're successful in completing the 21-week program, they obtain their certifications, they'll be eligible for a full-time firefighter EMT as a sworn firefighter and join the ranks of our current firefighters. However, they're going to have to commit to four years of employment as a firefighter. If not, if they leave, they'll have to reimburse the city for the education and their training. So a little bit of the framework on how that's going to work. We're going to onboard them as city employees. full-time, making $20 an hour. There will be at-will employees. Trainees must earn certifications in Firefighter 1, Firefighter 2, EMT, EVOC, and CPR training, which we will provide. They'll have to maintain certain standards throughout the program consistent with our current standards. At that point, as mentioned earlier, they'll have the opportunity to transition into a sworn firefighter. There are some advantages to the EMT program in-house. And not so long ago, you approved a contract allowing us to an agreement with Memorial Hospital, allowing our firefighters or our EMTs that are taking courses within our program to complete their clinicals at Memorial Hospital. That was a key agreement to help us get to where we are today. The EMTs will complete all of their field training in-house at our fire stations on our trucks. Come day one, they'll already be familiar with our system and they'll have an advantage compared to the current program where they're not exposed to our firefighters or our system, our fire stations, until they become a sworn firefighter on day one. Once they complete the program and they're onboarded as a firefighter EMT, they'll have the opportunity and be required to become a paramedic within three years. And they'll have the opportunity to participate in our in-house paramedic class.

2:06:10Speaker 11

Now we get into the financials.

2:06:13 – 2:08:23Speaker 6

As you can see, there is a savings of the 21-week training course compared to the 10 weeks. The cost of the 21-week sponsorship program is obviously less than a 10-week training, but that doesn't tell the whole story. The additional savings will come because we expect there to be an increase in retention, which has been a challenge for our fire department, as it has been for all municipal fire departments in the county and throughout other cities and counties as well. Our training facility was recently accredited by the Florida Department of Health and authorized to begin offering EMP classes, as I mentioned earlier. Soon we expect to expand on these programs to include both EMT and firefighter minimum standards training for individuals pursuing a career in the fire service. This is going to be going to come of financial benefit to the city and the fire department as well. The revenue generated from these programs, along with our other courses currently offered at the facility, will be used to offset operating costs and fund future facility improvements at the training facility. Now, I didn't get here by myself. I had the help of a lot of people, beginning with my staff that are highly trained and capable, the city manager for his support and him green lighting this program. finance department, of course, elected officials for reviewing and approving and authorizing many of these agreements, human resource department for reviewing and vetting all of this program and ensuring that it remains within certain guidelines, the legal team, of course, And again, just like I just mentioned, I'm just blessed to have the training staff that we do that put the hard work in to get us to where we are today. So thank you. And with that, I open it up for any questions.

2:08:23 – 2:08:47Speaker 8

Chief, I want to thank you for your presentation, and I want to commend your staff for their creativity in finding new ways to... to produce an even better fire department than we have now. And I really, really appreciate that. And my understanding is that Labor has reviewed this and they're on board with it as well. So we have a full labor management partnership on this item.

2:08:48Speaker 6

I have met with Labor and I've discussed, I went into details similar to what I went over with you right now. And there were no issues that I wasn't able to address. And at the very end, they seemed very supportive.

2:08:58 – 2:09:16Speaker 8

That's important, because labor management partnerships are the stuff from which great success is made. And I very much appreciate the presentation. And this, Mr. Dodge, has been incorporated into the budget we just read at first reading. Yes.

2:09:17Speaker 5

The funds will be available for this program.

2:09:20Speaker 8

OK, thank you very much. Any questions, commissioners?

2:09:22 – 2:09:56Speaker 11

Comment, not questions. But I hate that you spoke before me, because I was going to mention labor. And I appreciate, not obviously you, Chief, I can't see him, but Dan Rothstein, when I reached out, because I do think it's incredibly important, especially with our public safety departments, to work with, proactively work with our labor leaders. They represent the body that serves this community. So I appreciate very much that you met with them. And this is only fire, obviously, but I'd love to see the same over with our police department. So thank you, Chief, for what you've done.

2:09:58 – 2:10:09Speaker 7

OK, thank you very much. I just want to say, everybody I talk to, all the kids that are coming up, choice between police and fire, I tell them fire, because police eat donuts and fire eat gourmet.

2:10:10 – 2:10:21Speaker 6

That is true. And I'll let you in on one secret. I went to lunch with the police chief the other day. This has been a lifelong dream of him, is to become a firefighter. So this will give him the opportunity to take advantage of that.

2:10:30 – 2:13:39Speaker 8

Thank you very much. This is a proclamation of the city of Pembroke Pines, Florida, declaring National Childhood Cancer Awareness Month. Is there a group here that's coming forward? Come on up. Just stand here. How are you? Good to see you again. How are you? Where September has been designated National Childhood Cancer Awareness Month to honor the children whose lives have been lost and those whose lives have been irrevocably impacted by this devastating illness, while strengthening our nation's resolve to find cures. And whereas cancer remains the leading cause of death by disease among children in the United States with approximately 15,000 children and adolescents diagnosed with cancer each year before the age of 20, and whereas childhood cancers cross all racial, ethnic, and geographic socioeconomic backgrounds, and children and their families face the challenges of this disease with incredible bravery, strength, and hope, Whereas childhood cancer affects not only child diagnosed, but also the parents, grandparents, siblings, loved ones, and the entire support network, while dedicated health care professionals, organizations, charities, and advocacy groups provide critical support and encouragement. And whereas the City of Pembroke Pines recognizes the devastating impact of childhood cancer on children and families in the community and the importance of advancing research, improving treatment options, and increasing awareness and supporting the effective, those affected by this disease. And if I could add a whereas, I would say whereas Medical science is making it possible for many of these children to live long lives. Thanks to the research and the hard work that they put into it, there has never been a time when more cancers are cured than right now. We owe it to our doctors and our nurses and our health care professionals and our scientists and researchers for working so hard on the science of this at a time when people are amazingly dismissive of medical science. This is what's saving lives, and this is what's giving hope to adults and children alike with this horrible disease. Now, therefore, I, Angelo Castillo, Mayor of the City of Pembroke Pines, Florida, along with the City Commission, do hereby proclaim September 2026 is National Childhood Cancer Awareness Month in the city of Pembroke Pines, and encourage all residents to join us in raising awareness, supporting effective families, honoring the courage of childhood cancer patient survivors, and remembering those whose lives have been lost and whose lives have been saved. Congratulations, and thank you so much for everything that you do.

2:13:43 – 2:15:20Speaker 20

Hi, I'm Christina. I am a part of Mystic Force Foundation. Sylvia Vanny wishes she could be here tonight, but she had some other things she had to take care of. She started this foundation 17 years ago when her son Sal passed away tragically from childhood cancer. She dedicates her entire life to making sure the children that are affected by cancer just can be kids because as a family when you go through childhood cancer everything stops and these children are in hospitals and clinics and the families are just torn apart and she works tires tirelessly to just ensure that the kids have a safe place that they can go. They can be kids. They can forget about being in the hospital. We're grateful for the city and the commission for allowing us to be here and raise awareness, because without that, the funding, the ability to know that childhood cancer is not rare when it affects your kids, when it affects your families, so we're grateful for that. And I just want to introduce, we have Jake Kaplan here today, he is a two-time cancer survivor. And we have Jake Duenas, this is my son, and he is a one-time cancer survivor, but still very impressive. And I'm Jake's mom, obviously, and then these are Jake's siblings. So that's Luke, Christian, and Danica. And childhood cancer affects the entire family. Jake, would you like to say a couple things? Yes.

2:15:21 – 2:17:36Speaker 13

So first of all, I want to thank Mayor Castillo and the City Commission for their time. And I, of course, she introduced me. I'm Jake, two-time cancer survivor. I just want to say how important it is for childhood cancer awareness to be in effect. I cannot stress enough how unnoticed it is among many people most of the population if you ask them hey how many kids a year get childhood cancer they probably won't tell you so we as a group are looking to change that and as cancer survivors and cancer parents from around the world are also looking to change that too and I think how we can start personally is via schools we can implement that into our septembers into our school and uh Kind of create a, I don't know, spirit week maybe for like, you know, wearing gold and stuff like that. But I remember we did it at our old school. My mom can confirm. Yeah, still do. But yeah, I feel like we fought really hard. And we, along with the people who didn't survive and everybody else, the parents, deserve to be recognized. So this could really help us. us raise awareness for cancer. And if we keep doing stuff like this, then maybe we can raise enough funds to create better treatments for children, because we're stuck with medicines from the 80s and the 60s, and it does more harm than good. Actually, my second cancer was from the treatment for my first cancer, which is pretty ironic, because my first cancer was a tumor, and my second one was a blood cancer from it. But yeah, I really want to thank you for what you do and for keeping the city great and all of our elected officials here for also doing the same thing, keeping our city safe, clean, and strong, strong. That's the word of the day, strong. But yeah, thank you. Thank you so very much. Let's take a photo.

2:17:36Speaker 20

We also have great, fantastic little gold ribbons, and we'll pass it out for all the commissions.

2:17:42Speaker 8

Yeah, let's take a photo, and then you can pass those out. Wonderful.

2:17:45Speaker 20

Here, you want to hold this?

2:18:12Speaker 8

Thank you very much. Thank you all so very much.

2:18:57Speaker 3

Okay. Yes. Thank you. Oh, thank you.

2:19:25Speaker 4

Thank you very, very much.

2:19:27 – 2:20:11Speaker 8

Okay, now we have... Our commission auditor, who's here to present the completed audit plan for 2026. If you would draw near, please, and your name and affiliation for the record, please. You're on.

2:20:11Speaker 1

Hello, Christy Clements, Forrest Mazar's commission auditor.

2:20:14Speaker 8

Can you pull that down just a little bit? Thank you. Thank you.

2:20:17 – 2:21:16Speaker 1

And I'm joined by Dr. Jamie Amos, who is the day-to-day engagement lead on your commission audits. I don't see the presentation up, but we are here to present on three of the audits that have been completed on the audit plan and issued. The first one is, I'm sorry, the presentation's not up, but remediation and validation. We reviewed reports, okay, thank you, from 2020 to 2024 that had observations and findings associated with them. We were able to validate that all items but one had been remediated. So that's good news. We will be following up on, that one remaining item before the end of the year. There just wasn't enough evidence to validate it because they had recently just started performing that remediation.

2:21:19 – 2:23:10Speaker 1

The permitting process efficiency audit, So with that, we looked at the efficiency of the processes around the permitting process. And with that, there were three recommendations that we identified out of that. For the most part, The processes were efficient. The three items that were noted were very low risk items. One related to the permit technicians closing the completed permits within the system, because they were still showing open. a couple of those. The other one has to do with monitoring for permits that remain open that are requiring some type of action from the applicant. And at 180 days, they expire and they should be closed due to inactivity. And we noted one of those. And then during our audit, they had started automating the notifications to applicants. And so we see that as a process improvement. And we just recommend that they continue utilizing the system to its highest capabilities. And with that, the next one is the utility billing accuracy audit that we did. With that, there were no findings noted. We looked at how they are reading meters, how they are looking for potential errors, and looking at the billing process. And there were no exceptions noted. And with that, we would like to thank the staff who worked closely with us. They were very responsive, and we appreciate that.

2:23:12Speaker 8

Anything else?

2:23:13Speaker 1

Any questions?

2:23:14 – 2:24:31Speaker 8

Anything, commissioners? Thank you so very, very much for your presentation and for the work that you do. You are the internal audit arm of the city. Separate and apart from you, we also have the year-end audit, And I know that you're in contact with them as well. We also, as we mentioned before, have the Citizens Budget Council here in Pembroke Pines. That's not something every city has. The money in this city is looked at, as you can tell from our budget discussion, with a great deal of scrutiny and a great deal of interest. It is for that reason that the city has kept not only its finances, but its operating practices working well. And our internal control structure, I hope you will agree, is a strong and vibrant one, a robust one. And we thank you for everything that you do to help us to stay that way. So thank you very much. OK. Appeals of Board of Adjustment decisions? None?

2:24:33Speaker 8

Any announcements of board and committee appointments?

2:24:38 – 2:24:52Speaker 8

Thank you very much. Today's consent agenda consists of items 1 through 13. Commissioners, what is your pleasure? Any polls? Seeing none. Any from the public? Seeing none. Can I have a motion, please?

2:24:52Speaker 11

Motion to approve.

2:24:53Speaker 8

Moved by the Vice Mayor, seconded by... Seconded by Commissioner Good. Any discussion?

2:25:00Speaker 11

Just one. I want to, again, thank the city administration for the MOU that is being approved with the Broward Teachers Union.

2:25:09 – 2:25:26Speaker 8

Yes. And I know that they will be very, very pleased. Anything else? OK. All those in favor, say aye. Aye. Any opposed? Show passes unanimously. Mr. City Attorney, we are on a regular agenda.

2:25:28 – 2:26:06Speaker 4

Thank you, Mayor. May I continue through the record? Yeah. If you will, the regular agenda actually begins at item number 14. And for 14, the item reads as follows. For the public consumption and for the mayor and commission and possible action to discuss the August 5, 2026 City Commission workshop regarding the draft solicitation for building department services, direction on potential revisions, and approval to advertise RFP number AD-26-01 referenced as operation and management of the building department. It's a public record item. It's a public item for the mayor and commission, and it requires your attention and guidance this evening through the administration to the mayor and commission. Thank you.

2:26:06 – 2:27:16Speaker 8

OK. I know that there was a survey that was passed around so that some sort of consensus could be gotten on what is a very long list of items. OK, Mr. Gomes, if you'll walk us through this.

2:27:19 – 2:28:30Speaker 18

Good evening, everyone. Mark Gomes, Assistant City Manager slash Director of Procurement and Sustainability. As the mayor said, we did send out a survey. Obviously, as you know, we've met many times in regards to this item, a couple of workshops and agenda items discussing the draft solicitations for the building department. So what we did recently is we sent out a survey to get, there's various items from the last workshop that we did that were still pending and we needed a direction from the city commission. So we outlined that in the agenda item and then we also sent out a survey recently to get an understanding of where the city commission LIED ON SOME OF THESE ITEMS AND SEE IF THERE'S ANY CONSENSUS. AS YOU CAN SEE ON THE ONE SHEET PAGE THAT I JUST HANDED OUT, THERE'S CERTAIN ITEMS THAT I HIGHLIGHTED IN GREEN WHERE FOR THE THREE COMMISSIONERS THAT RESPONDED TO THAT SURVEY, THERE'S A CONSENSUS ON. AND THEN THE ITEMS I HIGHLIGHTED IN YELLOW, THERE'S TWO OF THE THREE COMMISSIONERS WERE ON THE SAME PAGE. And besides that, I also handed out a copy of the survey that we sent out, which is pretty much outlining the items in the agenda from last meeting on which we need direction on.

2:28:34 – 2:28:46Speaker 11

Mr. Mayor, full disclosure, the survey came in last night in the email. I was celebrating my 44th birthday with my family, so I did not complete that survey.

2:28:47 – 2:29:08Speaker 8

Also, happy birthday to you, Commissioner Good. There you go. In fact, happy birthday to all of us. Go right ahead. Don't worry about it. We don't fill out every survey. It happens. We're all very, very busy people. And we all do the best that we can. And I know all of us do.

2:29:08Speaker 18

OK. How do you want to proceed? So we'd like commission's direction on each one of the items. As you see... You want to go one at a time? I think that'd be best.

2:29:18 – 2:29:35Speaker 8

Okay. So the first item is, how much time should firms be provided to submit proposals following the advertisement of the RFP? Two people said eight weeks. I said four. Eight sounds fine to me. Anybody object to eight? I would agree with eight.

2:29:36 – 2:29:49Speaker 9

So I'm the cause for eight. And we had eight because- Eight weeks, the first time. Yeah, Mayor, I thought we were going to be done by now. I thought we were actually going to be able to be sitting here tonight selecting somebody.

2:29:49 – 2:30:00Speaker 8

No, sir. We're going to go through this list because we've had two workshops. No, we actually had three. And you didn't respond to the survey. So we're going to go one at a time, and we're going to nail this down.

2:30:01Speaker 9

I was also celebrating Vice Mayor's birthday.

2:30:04Speaker 8

OK. Well, happy birthday. The question before us is number one.

2:30:08 – 2:30:21Speaker 9

However, I did communicate with Mr. Gomes verbally, and I provided verbally All of the questions, we actually spoke two or three times today.

2:30:21Speaker 8

All right, so the question now is eight weeks. I got four people who are happy with eight weeks. You good?

2:30:27 – 2:30:38Speaker 9

I was going to go with six, but eight. If we can get it done, here's my concern. My only concern, just for... We've got a long list here. Go ahead. You good?

2:30:39Speaker 8

Yeah, go ahead.

2:30:39 – 2:31:08Speaker 9

We've got a long list. Go ahead. Okay. So we go eight weeks. That puts us at the beginning of November. Mr. Gomes, anticipating potentially for dates, give us the forecast of when this comes back to the commission after you do through all your reviews and all the stuff that you do on procurement. You were able to do that. I prepped you in advance for the possibility, right?

2:31:09 – 2:31:25Speaker 18

Yeah, so attached to the backup for the agenda item is an estimated timeline. Based on this eight-week solicitation process, we would anticipate coming back to the City Commission on March 3rd with the item to approve the negotiated contract to begin the transition process.

2:31:26Speaker 8

Honestly, I put down four weeks because I feel if they can't do it in four weeks, they don't know what they're doing. But if we want to go to eight weeks, I'm not going to object.

2:31:35 – 2:31:54Speaker 9

OK. So Mr. Gomes mentioned March 3, and that's also a deadline that this commission imposed on our current vendor. So Mr. Gomes, anticipating the possibility of an eight week, what would be the implications of a transition period if we wait that long?

2:31:56 – 2:32:10Speaker 18

As you mentioned, the current contract that we have ends around March of 2026. 27. Yes, I'm sorry, 27. So therefore, we may have to extend that agreement to have the transition process take place.

2:32:10Speaker 9

And there's no guarantee that that would be agreeable by both parties? It's an assumption.

2:32:17Speaker 8

Which both parties?

2:32:18Speaker 9

Well, that would be the city and the current vendor.

2:32:20Speaker 8

No, they don't get a say in this. This is our RFP. Let's focus.

2:32:25Speaker 9

I want you to focus, Mayor. It's about the transition period on March the 3rd of 2027.

2:32:29 – 2:32:55Speaker 8

It doesn't matter. If we say it's eight weeks, they'll figure out a way to do it. We've already asked these questions. The question before us is eight weeks. We good? All right. Let's move on to the next item. The next item is You'll have to forgive me, but I'm having a little difficulty reading this. Is there a way you can bring it up on the screen?

2:32:56 – 2:33:10Speaker 4

Mr. Mayor, as you proceed, just a comment for the record. As you go through this list, you're accepting consensus with your colleagues as opposed to motion. OK, I got it. So the record reflects your consensus on the item. So the staff can be guided accordingly.

2:33:10 – 2:34:15Speaker 8

OK. Thank you, Mayor. Thank you. So should the RFP retain a non-mandatory pre-bid meeting? Everyone said yes. Any objection? It will be included. The next one is, should city staff document all verbal questions? Everyone said yes. Any objection? So noted. The next question was, should the city clerk be required to attend the meeting? Everyone said yes. Any objection? We're good there. The next one was, should the RFP remain the proposed minimum required roles and staffing levels? I'm reading this to say everyone said yes. Any objection to that? All right, that's good.

2:34:15 – 2:34:30Speaker 3

One second. So in that one, I did find a little bit confusing. Should the RFP retain the proposed minimum? But right above it, it provides option A and option B. So I thought that that one was supposed to say option A or option B. Which one was the preference? No.

2:34:31 – 2:35:10Speaker 18

Just to clarify, if I may. Yes. So C1, as you know, there's option A and option B. Both of those have minimum requirements. So there's minimum role assignments for option A, which is 18 role assignments filled by at least 17 individuals. That's because the assistant building official can serve as one of the trade chiefs. Similarly, option B would be the city providing those two staff members, which would be the chief building official and the building department. So this is just, C1 is really just asking, is the city commission fine with retaining those minimum requirements for both options?

2:35:10Speaker 3

For both options. Either option. Okay, so then I change mine to yes then on that one.

2:35:14Speaker 8

Yes. Okay, so those two are done. We're on C3 now, correct? C2. I thought we just did that one.

2:35:22Speaker 3

No, we did C1.

2:35:23 – 2:35:37Speaker 8

OK. Should the RFP retain the ability for assistant building official to also serve as one of the four required trade chiefs? I'm reading this to be yes. Anyone object? I just need a little.

2:35:37Speaker 7

I objected, but I'm not going to die on this one.

2:35:40 – 2:36:07Speaker 8

Anyone else? So then that one's good. The next one is C3 now. Should the RFP maintain the restrictions that the minimum required dedicated personnel shall be prohibited from simultaneously providing building department services to other jurisdictions? I'm saying yes, adapt it as necessary, and yes. So that sounds like three yeses to me. Anyone object?

2:36:07Speaker 7

Yes. I'm saying yes to retain the restriction, but only while they're clocked in.

2:36:13Speaker 9

Mike, please. Mike, Mike.

2:36:14Speaker 7

When they're not clocked in, I think they should be.

2:36:16Speaker 9

Mike, please. Commissioner. Yes, thank you.

2:36:21Speaker 7

So my My answer was yes, but only during their clocked work hours, not during their off time.

2:36:32Speaker 8

Does anyone object to that change?

2:36:34Speaker 3

Is a break, because one of the mentions was of a break, is a break clocked hours or is a break unclocked?

2:36:42 – 2:36:53Speaker 8

No. A break is not a clocked hour. Lunch hour is not a clocked hour, because otherwise you run into mischief. If they're on their own time, out of the office.

2:36:53Speaker 7

I'm just saying, if they're on their own time, they shouldn't be subject to this restriction.

2:36:57Speaker 3

Yeah, but my thought is during a lunch break. No.

2:37:03Speaker 8

They're on salary during lunch. They get paid lunch.

2:37:07Speaker 3

So is the breaks mentioned in the questionnaire, would that be on the clock or off the clock?

2:37:15 – 2:37:32Speaker 18

So in the solicitation, we stated the current language states that they can't provide services while they're doing their scheduled working hour, including breaks. So if they start at, let's say, 7 a.m. and go to 6 p.m., the lunch break would also be included that they cannot provide those private providers.

2:37:32Speaker 8

There was an IG report on this very thing.

2:37:34Speaker 9

So if they call out sick that day, what happens? They're still scheduled, but they just didn't show up, so they wouldn't be able to do it.

2:37:44 – 2:37:55Speaker 8

If they are collecting, I read this to mean if they're collecting, which is a paid six-day, that's PTO, they can't use that day.

2:37:55Speaker 9

And vacation would be also paid.

2:37:57Speaker 8

After hours, they can go.

2:37:58Speaker 9

Yeah, like a Saturday, Sunday.

2:38:00Speaker 8

That's correct. If they're off on a day, they can do whatever they want.

2:38:05Speaker 7

Okay, thank you. I still think that's just too restrictive.

2:38:08Speaker 8

Okay, well, let's put it to a vote.

2:38:12Speaker 7

I understand the concept of a lunch, if they go out for lunch, but if they choose to take a half day, a full day, whatever that may be.

2:38:20Speaker 8

If it's on their time or our time.

2:38:23Speaker 7

Yeah, and if they take the time off, that's their time. If we're paying them.

2:38:28Speaker 8

If we're paying them, it's not their time.

2:38:30Speaker 7

We're not paying them.

2:38:33Speaker 8

If they take time without pay? If they take PTO, they're on our time. There was just an IG report on this.

2:38:41Speaker 7

No, it doesn't make sense. The IG report was they were doing it while they were still on the clock.

2:38:48Speaker 8

That's correct.

2:38:49Speaker 7

This is not on the clock. Mr. City Attorney. If you put in for time off, you are time off.

2:38:57 – 2:39:16Speaker 8

Well, but if it's vacation time or if it's sick time, And it's part of your own time. That's one thing. But if it's city time and you're collecting a benefit, you're working on city time.

2:39:17 – 2:39:37Speaker 3

I think I am coming to understand where Commissioner Good's coming from. Like when I worked at, let's say, the county, I took time off to go do things that I couldn't do on county time. And so you would take the time off to be able to do those things, even though, in theory, you're taking the time off and the agency is paying you.

2:39:37Speaker 9

Well, that's the mayor's point. If you're being paid for it, that means that you've accrued a benefit. That's right.

2:39:44Speaker 3

But you're taking time off.

2:39:45Speaker 8

Yes, but you're being paid for that time.

2:39:47Speaker 9

But you earn that benefit to take it off, just like a four-day worker.

2:39:49Speaker 8

So he's paying you that time. That's part of your compensation. You get to get some time off.

2:39:53Speaker 3

So if, let's say, and not to pick on home. So they can't go on vacation.

2:39:56Speaker 8

No, they can go on vacation.

2:39:59 – 2:40:11Speaker 3

Not to pick on police or anything, but if, let's say, our police officer takes time off, and then, and I don't know if this is true, but then does private security, and they're not allowed to do private security during their time off?

2:40:11Speaker 8

Not unless it's an approved detail. That's correct.

2:40:15Speaker 3

Okay. Any other example? Because PD obviously has specific rules and regulations, but...

2:40:23 – 2:40:55Speaker 8

The whole point of this was not to have Pembroke Pines implicated by association with the part-time work. If you're going to work part-time, it should be on your time. It should have nothing to do with city compensated time, whether you're on the clock or off the clock on PTO, if you're being compensated, you shouldn't use that time for part-time work. You're already being compensated.

2:40:55Speaker 3

So could they ask for unpaid time off?

2:40:58 – 2:41:19Speaker 7

But this is still also, again, we're not paying the employee. We're paying the service provider to provide a staff person there to do a job. And if it's person A, B, or C, it doesn't matter so long as they have it filled. That's the whole point behind having all these positions filled and no dual roles and all this other good stuff.

2:41:19 – 2:41:35Speaker 3

Exactly. So somebody could come in. Let's say the vendor gives the time off, but they fill the position as they should because we have minimum staffing requirements. We are not paying that person who took that time off. We're paying then the person who's at the window or doing the inspection or whatever.

2:41:36Speaker 7

We're paying the company.

2:41:38Speaker 9

Somebody want to make a motion on this one? I'll move to, well, actually, Mayor, I want to let you make the motion.

2:41:45Speaker 7

No, I don't make motions.

2:41:47Speaker 9

Give me the language that you would support.

2:41:49 – 2:42:03Speaker 7

I make a motion that we only have the restriction when they're clocked in and it does not include the break or lunch hour.

2:42:04Speaker 11

I'll second for discussion, but I'd really like to hear from the manager on this. I do not know how I'm going to vote on it, or assistant manager.

2:42:11Speaker 8

OK. There's a second. You can ask your question.

2:42:18 – 2:42:54Speaker 12

Well, define it. So Mike Stamm is the city manager. The context that comes along with this, and when this was first discussed, is that staff was concerned that a person would serve as one of our trade chiefs, but also could be a building official in another city. Therefore, the staff here at the city of Pembroke Pines would not have the dedicated time that we need to serve. There's a second question that will come up later in your survey where I really believe that the lunch break type issue could happen. We've asked the commission.

2:42:54Speaker 7

So I just exempted that so it's not a lunch break issue. conversation. He took it out. It's exempted. They can't do it on a lunch break.

2:43:02 – 2:43:20Speaker 12

Okay. So what I was going to suggest to you is that the dual role issue is also a, we've given you another question here where it's Monday through Friday during regular business hours. Right. So again, I don't want you to put yourself in a situation where you say yes here, but then contradict yourself on the second vote, if that makes sense, Mayor.

2:43:20 – 2:44:10Speaker 11

Okay. Okay. But to Commissioner Rodriguez's point, which maybe you need to restate it, Commissioner, but it's I think, who are you paying? Are you paying an individual, or are you paying a company? If Mike Hernandez, PA, is the building department, and Angelo Castillo is one of my employees, wouldn't that be amazing? I'd work for you. So let's just say he's one of my employees. He's not reporting to work that day. So Tom Good fills the slot. They meet the minimum requirements. Angelo is not being paid or is being paid at that moment by the city of Pembroke Pines. Because my question is, are you paying the entity, the company that is doing the work, or the individual? Are we actually paying individuals?

2:44:10Speaker 12

We are paying the entity.

2:44:12 – 2:44:49Speaker 12

But it's very important, Vice Mayor. The context of this question was about serving in required positions in two locations at the same time. Staff's concerned. And I know this migrated into a different place. But staff's concern is that our chief structural, whomever that person may be in the future, cannot be in the ability, could not serve as a building official or a chief structural in another location. What staff needed as part of this situation with dedicated positions is people that are here to serve the city of Pembroke Pines.

2:44:49Speaker 8

That's all I'm interested in.

2:44:51Speaker 12

And from staff's perspective, That's the clarity we were looking for, and that's why the second question comes up in the future.

2:44:56 – 2:45:11Speaker 8

So with that clarification, is there any objection to what the assistant city managers just said, that those officials will only serve the city of Pembroke Pines? Does anyone object to that? So I'm not hearing an objection.

2:45:11 – 2:45:41Speaker 7

Well, I mean, I'm still missing that point of just serving the city. All these providers have they have a requirement to fill the position with a qualified staff person, right? Whether that qualified staff person is person A, B, or C, so long as they're there on that day, I don't think that we should be meddling with those kind of details within that organization.

2:45:41 – 2:46:01Speaker 8

I got to tell you, Commissioner Good, and this rarely happens, I 150% disagree. I want to know who they are proposing, and I don't want bait and switch down the road. And we should hire our own staff to do this. No, no. We don't have to hire our own staff. Because that's what we're talking about. No, no.

2:46:01Speaker 7

That's not what we're talking about. We're managing. We're direct managing personnel.

2:46:03 – 2:47:14Speaker 8

No, no, no. We're getting our money's worth out of a contract. We have that now. We have that now. And there are other companies that may want to engage in other practices. But in my opinion, that doesn't work for us. If you want to work for Pembroke Pines, you have to propose dedicated people in your proposal who we know are going to be there, not an apparent all-star list. And then when the first day the contract shows up, it's the B squad. I'm not interested in that. I'm interested in them delivering the people who they said they want, the quality people who we rank them on, and nobody else. And they should hold on to them. Of course, people die. They move away. They take other jobs. All that's understandable. But just a company moving this guy from here to there without the approval of the contract manager, I'm not involved in that. That's not what I'm looking for. That's not what the company is rated on. And that's not something I'm interested in. I have to just tell you, on that one, it's a bridge too far for me. It's up to you guys.

2:47:16 – 2:47:44Speaker 7

I could probably agree for sure if we were still operating off of traditional models, but the model has been substantially changed this past legislative session when they gave private providers the right to do the work that our staff or our contractor would otherwise do. And it's going to create an incredible shift in this industry. And this is something that I'm not going to listen to. I don't care. To me, it's about what we buy.

2:47:44Speaker 8

I don't care about the rest of the world. It'll be a conversation later on when that happens.

2:47:50 – 2:48:04Speaker 11

It sounds, and I could be wrong, it sounds like I could be the deciding vote. I've listened to both sides. I have spoken to administration extensively on this. And I've been with administration on almost every point. On this point, I'm going to be with Commissioner Good, because I do think there are changing dynamics in the industry.

2:48:04 – 2:48:37Speaker 9

OK. So let's vote. So if I may, Mayor, I don't know if I forecasted how I was voting. I just asked what the mayor wanted to do. And so what concerns me about private provider, I said in A101, and I said it back before, and I said it back in June, is that if we're going to go down this path, we cannot have a chief building official in-house. Because then we're going to have an ethics conflict.

2:48:38Speaker 7

There is no ethics conflicts, and you're off subject. So please, let's just stay on this matter.

2:48:43Speaker 8

Well, let's please stay on the motion that we have here. It can be managed in any way that we say.

2:48:51 – 2:49:02Speaker 9

I guess if this were the past, the way this is, it's going to fundamentally change the way that Pembroke Pines has been doing Building services.

2:49:03Speaker 8

It's changing already. And for no good reason, in my opinion.

2:49:07 – 2:49:37Speaker 9

Yes, there are dynamics that are changing. But Vice Mayor and colleagues, this is not the direction. If we go down this path, you're not going to get it back. Mayor, can I? Mayor and I have, I mean, the mayor was a part of the original.

2:49:39Speaker 7

Mr. Mayor, can we call the question, please?

2:49:42 – 2:49:53Speaker 9

I mean, please, this is a big deal. If there's anything on this list, this is the one item that really is a game changer. Mayor, can I provide some clarification?

2:49:53 – 2:50:21Speaker 12

Because I think there's something being misunderstood. What staff is suggesting on this item is that it's for another jurisdiction. I'm not suggesting for any moment that on Saturday and Sunday, if our building official works as a private provider for another company or for a company, that he can't go do that work. And what we are asking for is that our building officials are building officials, that our structural chief is our structural chief. That's right.

2:50:23Speaker 8

That's the way we've always operated here. I see absolutely no good public policy changing that.

2:50:29 – 2:51:03Speaker 12

But I want to make that clarification because I know private provider was coming up. If one of the people that work for the companies that are coming forward, on the side does private provider work, for that company, because both the companies that we've been discussing so far have private provider entities, and they want to go do that work on a Saturday or Sunday, that's not for me to say it's during their time off. It's not the same. But what we're saying here is that we have dedicated staff in this city If our structural chief needs to go to Century Village to go do reviews, we need that.

2:51:03Speaker 8

Imagine managing a staff, and you don't know who's going to show up.

2:51:09Speaker 11

Now the one that confuses me.

2:51:11 – 2:51:55Speaker 3

So I'm going to clarify, because I think we're all I think we all agree on that point. I think there is consensus, because I agree on that point as well. My question was simply on off time, because there is a difference. Because my train of thought is like, yes, on Monday to Friday, whatever. It's not like these companies have unlimited PTO. They have, I assume so, and most companies have limited PTO. So if you ask for vacation time, if you ask for off time, it's not like we're going to have this bait and switch 100% of the time because there's a limit to the amount of time off that you take.

2:51:55 – 2:52:37Speaker 8

I'm telling you that the IG has had investigations where they have held cities in gross mismanagement for allowing employees to do unauthorized work during paid time off which they're compensated for. And we open the door. We're inviting an IG complaint. And in this industry, there has been a history, without pointing fingers, because, you know, but there has been a history of all kinds of shenanigans, unless the rein is very tightly pulled. I cannot go down that path. I just can't.

2:52:37Speaker 7

But I've read that OIG report, too, and they were on time. They were doing this simultaneously.

2:52:44 – 2:52:57Speaker 9

I see no distinction between the two. What about the other OIG report where we were actually a part of the assistance in double payment? Remember, Mayor? Yep. I mean, we were a part of that process.

2:52:58 – 2:53:26Speaker 11

it's happened to us already okay so my question to you assistant city manager stam if i were to support here's what i want bottom line yes the chief building official like mr pozillo who's in the back is specific to pembroke pines i don't want to change that now tell me what i'm voting on so c3 specifically was about them serving in yeah but i'm not on c3

2:53:28Speaker 12

We are in C3, right? We're still in C3.

2:53:32Speaker 18

So just to clarify, right now we're on C3, and a lot of the conversation I think is more focused on E, correct?

2:53:39Speaker 11

Right. So C3 is yes on everything.

2:53:43 – 2:53:55Speaker 12

C3 is specifically that our required positions cannot serve in that same role in another jurisdiction. Everyone said yes, so what's the issue?

2:53:58Speaker 3

The other topic of E was brought up.

2:54:00Speaker 8

All right. Let's just focus on C3. All of our officials can only serve in that capacity in this city.

2:54:07Speaker 11

The answer was yes by everybody.

2:54:09Speaker 8

I don't know who's objecting. Does anyone object? No. So then that's a yes.

2:54:13Speaker 7

Let's get to the... Let's just dispense with the motion that was made.

2:54:16Speaker 8

Okay. Motion's gone. So the next one is C4.

2:54:21Speaker 7

Should the RF... Mr. Mayor, we didn't... Did we vote on that motion? I motioned it.

2:54:27Speaker 8

It was seconded. I seconded it. It's removed. It's gone.

2:54:34Speaker 7

It can't be removed. You can pull it off. I didn't pull it off. I just want it to be record.

2:54:40Speaker 8

What would you like to do? Would you like to vote?

2:54:41Speaker 7

Vote it down.

2:54:42 – 2:54:53Speaker 8

OK. All right. There's a motion and a second on C3. So yes would allow. them to work in other jurisdictions and know what we're doing.

2:54:53Speaker 12

No, it's the other way.

2:54:55Speaker 8

Time off being not on the clock, not being paid time off.

2:55:02Speaker 7

While they are on leave on whatever it may be.

2:55:07Speaker 12

OK. Commissioner, if I may, I believe the other.

2:55:12 – 2:55:40Speaker 8

Hold on a second. Hold on a second. OK. All those in favor of the motion indicate by saying aye. Aye. All those opposed to the motion, indicate by saying no. No. The ayes have it. So by that motion, we will allow employees of the vendor to work in other jurisdictions. Do you understand what vote was just taken?

2:55:40Speaker 3

Only on timeout, that was the motion.

2:55:43Speaker 8

Did you understand your vote?

2:55:45 – 2:55:56Speaker 11

One second. Hold on. We were, so as long as my motion, which I seconded the motion. Yes, you don't have to vote just because you second. No, no, no. Follow me.

2:55:56Speaker 8

I'm not talking you out of it.

2:55:57 – 2:56:40Speaker 11

No, no one talks me out of my votes anyways. So the point here is, and I understand when we went to C3 and what we were discussing, why I have confusion, okay, C3 says yes, yes, yes, all of them. And I have indicated, I don't want a chief building official that does not work exclusively for the city. What I understood from my conversations, and this is why I also voted in the majority, because I can bring it right back up for reconsideration, Robert's Rules of Order. Therefore, what I am asking is, was I not just voting on anyone but the chief building official?

2:56:41 – 2:56:52Speaker 8

Mr. Stamm, with great Reduction in the number of words. Please answer Vice Mayor's question as directly as you can. What is this item mean?

2:56:54 – 2:57:33Speaker 12

Mayor, to provide the utmost clarity, the Commissioner's motion brought in items from E1 into C. What I described to the Commission was that we would have dedicated staff in our city, our trade chiefs, our building officials, the 18 positions and or 15 positions that are outlined here would be dedicated to our city. That is what this question asked. And when you referenced the three yes votes, it was having dedicated positions. What happened in the motion was that items from lunch breaks and everything else, which is discussed later in question E, was brought into

2:57:34Speaker 11

It was blended. That's my confusion. I'm not referring to E. I wanted to vote on C. I looked at C and it said yes.

2:57:42Speaker 3

But the thing is that we weren't technically voting on C. We were voting on the motion.

2:57:47 – 2:58:47Speaker 11

Correct. Because the motion was blended. It wasn't just on C. Here's what I want, and you have to explain it to me because I'm getting dizzy. I want the chief building official on these individuals to be specific to the city of Pembroke Pines. However, I am also sympathetic to what Commissioner Good has said because there are changes coming, whether we like it or not. regarding private provider and how we provide this service and with all due respect to everyone who's been here pembroke pines cannot continue to operate the way it has for the last several decades because outside of our control laws are changing and society is changing i do however agree that mr pozillo not him specifically but his position should be for the city of pembroke pines because i do not want a chief building official saying i'm going to go work in weston today i don't want that however I'm a semi-intelligent individual. The way that this was explained and how it got to where it got to, I voted yes to bring it up for reconsideration if what I want is not actually what I voted on. Does that make sense now?

2:58:48Speaker 3

So then let's vote explicitly on what is written in C3, and let's tackle E1 afterwards.

2:58:55Speaker 9

Is that a motion for reconsideration, Commissioner Rodriguez?

2:58:58Speaker 3

That would be a motion for reconsideration.

2:59:00Speaker 11

And I'll second that motion.

2:59:01 – 2:59:14Speaker 8

Any discussion on reconsideration? All those in favor say aye. Aye. Any opposed? It passes unanimously. Commissioner Rodriguez is recognized for a motion on C3.

2:59:14 – 2:59:27Speaker 3

So I motion that the RFP maintain the restrictions that the minimum required dedicated slash dedicated personnel shall be prohibited from simultaneously providing building department services to other jurisdictions.

2:59:27 – 2:59:41Speaker 8

Is there a second to that motion? I'm seconding the motion. Any discussion? All those in favor, say aye. Aye. Any opposed? No. OK. That passes. C4. Mr. Stamm, walk us through C4.

2:59:43 – 2:59:55Speaker 12

Should the RFP maintain the requirement that each minimum position, with the exception of the assistant building officials, shall be filled by separate dedicated individuals unless otherwise expressly approved in writing to the city's contract manager?

2:59:56Speaker 8

Two said yes. One said adapt is necessary.

3:00:01Speaker 12

This falls along the same line. The only difference with the assistant city manager position is depending on which- Official. Official, excuse me.

3:00:08Speaker 11

Okay. We're not talking about Mr. Gomes or you.

3:00:12 – 3:00:36Speaker 12

Absolutely. Okay. So depending on the option that is selected, either option A or option B, our assistant building official could also serve as a trade chief. That's a flexible position. In another jurisdiction or in our jurisdiction? This is dedicated to just the city. But it matters based on which option gets picked in the future, A or B.

3:00:38Speaker 8

What is your recommendation?

3:00:40Speaker 12

Again, this is something we put in there. The commission's asked for options here.

3:00:43Speaker 8

What is your recommendation?

3:00:50Speaker 8

Well, and he should, because they do a great job. The auditor's just told us.

3:00:55 – 3:01:26Speaker 7

Again, this is another one of these things where it's... Mike, please. I mean, I personally believe that the reason why I put adapt is necessary because you're going to wind up having to change. My biggest concern is the restrictions that you continue to put on here is that we're going to hold staff that's not necessary. And those staff hours are going to be built into the permit fees. And my residents are going to have to pay those permit fees at an elevated level.

3:01:26 – 3:01:38Speaker 8

But Commissioner, it says unless otherwise expressly approved, in writing by the city's contract manager. So if there's someone who isn't necessary, the contract manager should be able to deal with that.

3:01:39 – 3:01:54Speaker 7

I'm just making it very clear that my opposition to this is I believe that some of these issues are going to be a cost driver that's not necessary for my residents to have to pay for permits.

3:01:55Speaker 8

I totally agree.

3:01:55Speaker 7

And we're going to find that to be true once the private providers come in. And we take a substantial amount of work off of the building services.

3:02:05Speaker 8

Well, you would be the contract manager, right?

3:02:06Speaker 12

As of today, I'm the contract manager.

3:02:08 – 3:02:22Speaker 8

OK, so I would encourage you to heed what Commissioner Goode is saying. Nobody wants to. And I can't imagine that you would want to incur any more expense on anything than we absolutely have to.

3:02:22 – 3:03:15Speaker 12

Mayor, I think it's extremely important to understand We currently have approximately 50 personnel in the building department. The flexibility that a private company serving as our building department provides is that that person, that company, can make adjustments to those personnel. What we've identified in this proposal is that a certain amount of staff, minimum staff, is required. And these are the professional staff. They can shift clerks in and out. They can shift additional inspectors in and out. This is the minimum amount of staff with certain credentials that we need to operate the building department considering changes in private provider, et cetera. We have not put in here that I need to have the same 40 staff.

3:03:16 – 3:03:40Speaker 12

And I know that gets missed, and I completely understand where the commission is going. This is a change. And I know this is difficult to grasp because you don't touch it every day, and I apologize for my passion when it comes to this. But we see the ebbs and flows of plus or minus 4,000 permits. If those permits go down, there's still work to be done on private provider. But this is the minimum. And I hope that's clear.

3:03:40 – 3:03:59Speaker 8

And I apologize for my- I have to tell you, even in baseball, tie goes to the runner. So C4, will somebody make a motion consistent with the language in C4? I'll make the motion. OK, so that's moved by Commissioner Rodriguez. Is there a second?

3:04:00Speaker 11

I'll second it.

3:04:01 – 3:04:46Speaker 8

Seconded by the Vice Mayor. Any further discussion on C4? All those in favor say aye. Aye. Any opposed? That passes unanimously. C5. Let's walk through C5. Should the RFP maintain the requirements that staff filling minimum positions shall remain assigned to their designated disciplines while allowing an appropriately qualified and certified employee to provide limited and temporary Who keeps moving this? I can't read it if you move it. OK. Temporary assistance in another discipline with the written approval of the city's contract matter. Explain what that means.

3:04:47 – 3:05:10Speaker 12

This came up during the workshop. Again, it was to allow flexibility. Commissioner Good, I believe you kind of alluded to this, that if somebody were to have different credentials, could they fill those roles on a temporary basis and fill in? Again, the reason we're here is because we heard a bunch of different things. We're trying to hone in. We're in agreement on this end.

3:05:10Speaker 8

Does anyone want to make the motion as written?

3:05:14Speaker 3

I don't think we need to make motions. I think there would be consensus for some of these.

3:05:18Speaker 8

So I just want to make sure that we're not jumping over. There seems to be consensus. Does anyone object?

3:05:24 – 3:05:42Speaker 11

I have a question. If the saying, yes, keep this, but I'm trying to land these planes here. So I'm sympathetic to what Commissioner Good is saying. I also understand what it is that you are trying to get at. However, there may need to be adaptation. And that's what we're trying to do.

3:05:42Speaker 3

And there's flexibility in the context.

3:05:44Speaker 11

That's why it says. That's what this does. So it will explicitly say that.

3:05:49 – 3:06:02Speaker 3

It literally says, while allowing for appropriately qualified and certified employee to provide limited and temporary assistance in another discipline with the written approval of the city's contract manager. So the flexibility is in the link.

3:06:02Speaker 11

As long as it's also in the RFP and also followed and not just here for us.

3:06:08 – 3:06:24Speaker 8

Okay, so does anyone object to C5? That gets done. OK, now we are on C6. Mr. City Attorney, is that Mr. City Manager?

3:06:25 – 3:06:37Speaker 12

Should the RFP maintain the requirement that cross-disciplinary assistance may not be used to count one individual as filling two or more minimum required positions, eliminate a required position, or otherwise reduce applicable minimum staffing levels?

3:06:37Speaker 8

OK, and why does this make sense?

3:06:41 – 3:07:12Speaker 12

Mayor, so I'm going to use you as my reference. If you have the credentials to be the chief building official, excuse me, check that. If you have the credentials to be a chief structural and a chief plumbing, you can't serve in those two roles at the same time except for a temporary situation where we're transitioning or something like that. Although it's very rare that someone has all of these credentials, again, staff's preference is that this is on a temporary basis, not on a permanent basis, so that we fill our minimum capacity, our minimum roles.

3:07:13Speaker 8

Anybody have an objection to that?

3:07:16 – 3:07:32Speaker 3

My question would be if private providers come in and our work gets slashed in half, which, I mean, that would be an exaggeration or something like that, but our work gets slashed in half, would we still all agree that only one person per role?

3:07:32 – 3:07:53Speaker 12

Commissioner, if I could clarify, again, I don't know how these companies that are going to bid on this are going to run their business, but if private provider comes in, then they're no longer going to be providing the extra inspectors, the extra plan reviewers. Chiefs and the dedicated roles that we're requesting, again, are the minimum. So they will make cuts as necessary. That's what they do. That's why we have this.

3:07:53Speaker 3

Of the extras, but you're saying here it wouldn't be of the minimum staffing? Correct. OK, that makes sense.

3:07:58 – 3:08:27Speaker 9

If I can just provide just, OK, so we have four disciplines, structural, electrical, mechanical, and plumbing. Of those four, your mechanical and plumbing would generally be the closest that would actually bind together. But to have a structural and plumbing, those are two different trade schools. It just doesn't generally happen in the industry. So you can see mechanical and plumbing go together, but that's about the extent of it.

3:08:27Speaker 7

Can I ask a question?

3:08:30 – 3:08:53Speaker 7

In the private provider world, if somebody is qualified That would be an engineer. If a private provider is qualified in all the disciplines, would they be able to sign for each one of those disciplines? That is my understanding. Why would we be any different than the real world business out there?

3:08:56Speaker 12

So, Commissioner, in all fairness, you used the word private provider. An individual typically doesn't work in that role.

3:09:03Speaker 9

Private provider is the company.

3:09:06Speaker 12

So they may have all of those disciplines within there.

3:09:09Speaker 7

Very rarely do you see somebody with... Can I ask a question? Can that private provider be the same person signing for all disciplines? Yes. But you're implying that the private provider is one person.

3:09:18Speaker 12

Not a private provider company.

3:09:19 – 3:09:33Speaker 7

I said a private provider who's qualified and all. Okay. All right. So let's take it to the individual. Can the individual, if they are qualified in each and every discipline, can they sign for each and every discipline themselves? They'd be an overachiever, but yeah. That is my understanding.

3:09:33Speaker 9

If they actually have all four, they're probably not doing that kind of line of work. They're working for NASA. Okay.

3:09:39Speaker 8

I'm telling you. You're going to have to pay... Quite the salary for so capable a person, I imagine. It's no different in inspecting homes.

3:09:48 – 3:10:08Speaker 9

Oh, wait, whoa, whoa, whoa. So now 25 years of utility service and 25 years in inspection service. I helped write that law in the state of Florida. I know exactly what it takes for all these four disciplines and the amount of degrees and trade school and all this stuff. It is not common.

3:10:08Speaker 3

They could just be an overachiever.

3:10:09 – 3:10:26Speaker 9

It's fine. It is not common. to have an individual holding four certificates. And the likelihood that the city of Pembroke Pines would even have one person. We don't have one person in this current setup that we have that are holding all four. Not one.

3:10:27 – 3:10:42Speaker 11

Okay, so I purposely cover the names so that I don't see who wrote what, but I'm with whoever is in the third box providing that option that in the future workload of efficiency and managing that workload gets changed, the vendor would have the option to present a valid plan to reduce staffing.

3:10:43Speaker 8

That's Commissioner Rodriguez has come. I didn't want to know. I'm covering the names on purpose, but whoever that is. Well, it's a public record, so I...

3:10:53 – 3:11:19Speaker 3

Thanks. I think built into most of this is obviously the ability for all of us to, like, whether the vendor comes forward to speak to the contract manager, eventually, like, we could... Somebody, whether it's on our end or the contractor or the vendor, could come in and say, actually, look, we have this one overachiever, and they can do all these things. Can we switch that? Like, I suppose at some point that could come up. I just wanted to state that flexibility.

3:11:19 – 3:11:39Speaker 8

OK, I think we can work that into the motion. Mayor, this is just for the RFP, so what we'd We're trying to approve language for you. Yeah, we can add or as approved by the contract manager if that's there. I'm trying to get that approved for you. So that would be part of it. What does the commissioner want?

3:11:39Speaker 3

No, that's fine. Allowing whatever is on there is fine as a consensus.

3:11:44 – 3:11:57Speaker 8

All right, so C6 is written with the Commissioner Rodriguez comment. Any objection to that? No. OK, that one's cleared. C, a D1.

3:12:00 – 3:12:41Speaker 12

So Mayor, this item. Read it first. Sorry. When should the contractor be permitted to request a reduction in the minimum staffing requirements? OK. The proposal initially talked about during the first year. Right. OK. No changes within the first year. Again, this is specific to the required positions, not The whole staff, because they control the rest of the staff. But they're required 18 and or 15 positions. So staff's recommendation was not in the first year. They have to have a year in the system understanding how it works and operates before they just immediately get rid of, let's just call them not the chiefs, but some of the lower positions.

3:12:41Speaker 8

And that's why I wrote what I wrote. But it should be up to the contract manager. I agree with that.

3:12:46 – 3:12:58Speaker 11

I still didn't want to know who wrote what. But I just think setting a year with the dynamics of the industry and how everything changes, I wouldn't stick our feet in concrete at 365 days. So I wouldn't.

3:12:59Speaker 3

So let's just, is there consensus for that to be negotiated with contract manager instead of a timeline?

3:13:06Speaker 11

I'd agree to it.

3:13:07Speaker 3

OK. Sounds good.

3:13:08Speaker 8

Anybody disagree? OK. D, that's agreed to. E1.

3:13:15 – 3:13:30Speaker 12

What restrictions should apply to private provider work performed by the contractor personnel assigned to the city? Now, this is, I believe, kind of where Commissioner Good was coming in with during time off. We provided a couple options here.

3:13:31 – 3:14:00Speaker 8

I don't want people who we pay for doing that work. I want them working for us, and that's it. I think that that's the cleanest way for the city of Pembroke Pines. This has been troublesome and embarrassing in IG contexts. And I don't want them drifting away. I want them working for us for as long as we can. And if the world changes, we can work it out again. But so long as we have a hand in it, I want them working for us.

3:14:01Speaker 12

Mayor, one of the options here is to expand the prohibition.

3:14:03Speaker 8

I don't want our chefs working other kitchens.

3:14:05 – 3:14:59Speaker 12

Expand the prohibition of private provider work performed by the contractor personnel assigned to the city Monday through Friday. Our current vendor does inspections on Fridays if they're scheduled. This would, theoretically, if one of those personnel does private provider work on a weekend, that's one of the options that's provided here. The big issue is that it's not happening Monday through Friday during business hours. When staff initially brought this item forward, there was concern that In a city vehicle, someone could fly down to another city adjacent to us and provide services. Again, it was brought up to the commission. I think initially it's at a one-mile radius. There was a little bit of conversation around that. We feel that we brought something back in these options. If it's Monday through Friday during those working hours, that that could be accomplished and still allow those people to do things on their own to make additional money, do whatever they need to do.

3:14:59 – 3:15:17Speaker 9

I'm going to go a step further with that, Mr. Stamm. Our building, our hours stop at 6 PM. There's nothing prohibiting after 6. There's nothing prohibiting Saturdays and Sundays. I think this is the best option to be able to adapt to the changing world of private provider.

3:15:18Speaker 3

So would that be A, B, or C?

3:15:22Speaker 12

I believe it would be B.

3:15:24Speaker 3

B, but then B says Monday to Friday.

3:15:26Speaker 12

With work during city business hours.

3:15:29Speaker 3

So you would add during city business hours.

3:15:31Speaker 8

City business hours. So I can live with city business hours.

3:15:35Speaker 3

Well, but city business hours is not Fridays.

3:15:38Speaker 11

There you go. City business hours are not Fridays. 76. But I think what you're saying, Commissioner Rodriguez, is city business hours including Fridays.

3:15:47Speaker 3

So is that the difference between A and B, that scheduled city working hours, technically our city does not open on Friday?

3:15:57Speaker 9

But the building department operates on Fridays. And as a matter of fact, Mr. Stan works here every Friday.

3:16:03Speaker 3

So then it would be more of the consensus of Monday to Friday? 7 to 6 PM. Adding the time frame.

3:16:11Speaker 12

OK. Obviously, staff has no issue with that.

3:16:15 – 3:16:27Speaker 8

All righty. So consensus, 7 to 6, Monday through Friday? Monday through Friday? 7 to 6. 7 to 6? Monday through Friday, 7 to 6. Anybody object?

3:16:29Speaker 3

I still think the time off, but there would be consensus otherwise. So you guys can go ahead.

3:16:34Speaker 8

OK, we're good. Next one is what? F1.

3:16:42 – 3:16:55Speaker 12

For reference, the current draft has two alternative leadership models. Option A, under which the contractor provides the chief building official and building department operations manager. And option B, under which these positions are employed directly by the city.

3:16:58 – 3:17:11Speaker 9

Private provider, I don't want to get too deep into it, but with the changing world, the private provider and avoiding conflict, Mr. Stamm, what would be the best way forward?

3:17:12 – 3:17:25Speaker 12

I honestly think it could go either way. I think this is going to be a preference on the commission's end, whether they want it all together or they want to be two city positions. We've heard different ideas come from the commission on how this could go.

3:17:26 – 3:17:54Speaker 3

And to clarify, we wouldn't be deciding this now. This is simply to put, well, I mean, if we decide to go with only option B, then we would modify the RFP and go with that. The reason I kept both A and B is to gather that information from the possible bidders and make a decision later was my preference. That was one of the options. At least on this paper, I don't see that as a consensus, but I wanted to...

3:17:54 – 3:18:19Speaker 9

hear from the rest of you who weren't able to complete the survey so Okay, I think I think if I may you're saying put it out to bid with both both options and then The winning bidder that would be more of a contractual commitment to which way they would go now you want they would go but what we both decide would be best for the city and

3:18:20 – 3:18:55Speaker 7

I don't know. I think we should decide it up front. Yeah, and I think that's the whole point behind just not putting in the both of them. We pick one over the other. Then we decide right now. We talked about, yeah, we should have a building official employed by the city of Pembroke Pines dedicated to the city, and then don't even put it in the bid. And that way it keeps it nice and clean for the review process. And then just like the mayor said, and then like you said too, Commissioner Rodriguez, let's just make that decision now.

3:18:55Speaker 8

I can live with it.

3:18:58 – 3:19:34Speaker 9

So I'm not ready to make the decision right now, but if the two people who did not participate in the survey can give more I was on the phone I was on the phone last time but this this is this is my concern about the in-house City administration can change if that changes so does the entire staff by having the vendor provide the CBO, it gives us stability regardless of what happens at the administration level.

3:19:36Speaker 3

But what if the person who the vendor chooses also happens to retire? So then you come across the same issue.

3:19:43 – 3:21:02Speaker 9

No, it's a matter of having in-house management that could be changed by circumstances, whether it be through a policy change of the commission, a retirement, we know. We have a general idea that there's probably going to be some evolution of what the city administration is going to look like before a contract like this comes up for renewal because of the length of the contract. I believe that it would serve the public well of having a chief building official not worrying if they're going to be able to keep their job if there's a change in management within the city of Pembroke Pines. Now, I've moved from that position because I advocated for an in-house. And I joined Commissioner Good when we had that discussion probably about a year ago. But I think it's our best way forward to have stability, knowing that we can have a CBO regardless of what happens, given the timing of just the current events that we're currently in. That's all I'm saying.

3:21:02 – 3:21:24Speaker 8

I have to tell you, I agree. I think that it's not that it hasn't worked the way We've had it, but the option of having CBO who answers directly to the city and is our employee offers the stronger internal control.

3:21:24 – 3:22:00Speaker 9

But the building department operations manager, I feel strongly, and I said this with no disrespect to Mr. Stamm, I think there needs to be a building official industry, individual, in between, the city administration. So we can still have our in-house, our go-to, overseeing the operations. And that's the building operations manager, not the CBO. And Mayor, I know it's a little quirky, but we can have the stability of a CBO.

3:22:00 – 3:23:01Speaker 8

It's just too many people. It's too many people. And it doesn't achieve anything. If you've got a CBO who is a city employee, and then you've got an assistant city manager who's the contract manager. The assistant city manager knows enough, but doesn't have to be the one who approves the permits, because all he needs to do is manage the contract. And that's a different discipline. It's a different skill. I'm OK. Commissioner Good has been saying for years that he's been uncomfortable with this setup. And in fairness, it's the only department head that we have that doesn't answer directly to us. I can't think of another one. If we want to move in the direction of having a CBO who is a city employee, whatever, it's fine by me. I don't have a problem with that.

3:23:01 – 3:23:12Speaker 9

Would that be defined by city employee or an FCS? I don't know. It's important, though. It's important because FCS. City employee.

3:23:12Speaker 8

Yeah, he would hire.

3:23:13Speaker 9

Employment contract? At will?

3:23:22Speaker 8

All department directors are at will.

3:23:25 – 3:23:41Speaker 9

I just need clarification. Again, I was in-house last year. I'm saying this was a position that I had last October to bring it in-house. Is it a consensus of the commission that we want in-house?

3:23:41Speaker 8

I don't have a problem with it. Yes.

3:23:45 – 3:24:14Speaker 11

I don't have an issue with it. I'd like to, at a later date, be briefed on liability issues. Regarding having that individual as an employee, but I don't have a problem because it sounds like there's consensus Probably less liability as an employee Hence why I wanted to understand later mayor before This is for option B is two positions It's the building official And option B was just to do

3:24:18 – 3:24:35Speaker 12

Option A is the contractor provides all positions. Option B is that there is a chief building official, but also an operations manager, which is a list. I just want to make sure it's clear, because I know we've only been talking about one position.

3:24:36Speaker 9

So there's two positions as part of option B. If you don't want the additional staff, then the operational manager has to get pulled out of this thing. Mr. Stamm, no? No, no, no.

3:24:46Speaker 8

You were talking about somebody between the CBO and the assistant city manager. This is someone below the CBO. Correct.

3:24:55Speaker 3

But that's where the difference between F1 and F2 comes in.

3:24:58Speaker 12

F2 is the second part of that question.

3:25:00Speaker 3

So F1, I think we're looking to see agreements.

3:25:03Speaker 9

I apologize. I'm blending. I'm blending. I want to stay on.

3:25:07 – 3:25:25Speaker 3

F1 is simply the internal, external for the RFP, or we provide the both options. But it looks like we're going with simply option B in the RFP, and consequently as the vendor only having the possibility for in-house.

3:25:25Speaker 8

Where is Commissioner Good on the building department operations manager? I think that's perfectly, I mean, if I, who does that role right now?

3:25:34 – 3:25:45Speaker 12

So currently, Ms. Shirell is in a role that, as we laid this out, and a lot of what she does is in terms of public records.

3:25:45Speaker 7

She understands the city as well as the operations of the contract.

3:25:50Speaker 12

Again, I'm putting a name with a face. If we lose Shirell, we're screwed.

3:25:54Speaker 3

So my question is, if we bring it in-house, do we need that operations person?

3:26:00 – 3:26:21Speaker 12

So again, the design of this, when we heard from the commission that there may be an interest in having our building official work for the city, is that the building official typically works with our trade chiefs and our inspectors and that type of staff. The operations manager deals with the public records, deals with the housing stuff, deals with the permit clerks and technicians.

3:26:21Speaker 3

So that was my misunderstanding on my part because I thought that it would be duplicative, but for clarity, you don't believe it would be duplicative even if we bring someone in-house to have the operations person?

3:26:31Speaker 3

Okay, so then...

3:26:34Speaker 12

So, and this would be the third, again, trying to guide, it'd be the third option that's the third selection.

3:26:40 – 3:26:59Speaker 8

All right, so I'm hearing a consensus for the chief building official and the buildings department operations manager to be Pines employees. And not FCS, it's actually Pines employee. That's correct. Is there an objection? F1 is agreed to.

3:26:59Speaker 12

So, Mayor, F2 was that... department head over those other items.

3:27:05Speaker 3

Oh, OK. That's the one that I was saying was duplicative, because if we bring it in-house, we wouldn't need someone. Correct. They would be the same person.

3:27:13Speaker 9

So we can dispense of that now.

3:27:17Speaker 12

Yeah, so we don't need a, that's it.

3:27:19 – 3:27:45Speaker 8

I really don't understand what the issue is with transition. If you need a transition, I believe it should be negotiated when the transition need arises. I don't see a need to... talk about a transition in a proposal other than to put the requirement in that there shall be a transition negotiated between the company and the contract manager.

3:27:45Speaker 3

Are you talking in or out for that one?

3:27:48Speaker 8

Any transition.

3:27:49Speaker 7

Well, the out should at least have some. I mean, you could say 180 days or less, depending on what the commission says.

3:27:56Speaker 8

I thought it was a historical as far as how if...

3:28:08 – 3:28:45Speaker 9

I didn't see it that way on this paper, Commissioner Goode. I didn't see it this way on the paper. I didn't see it this way in the workshop. What I'm looking at is you have companies who have participated in a transition process in the past. and to document how that transition process went so that staff could verify the accuracy of what's submitted, not what you're going to do. Because what you're going to do is a contractual commitment. This is a historical. Am I off, Mr. Stanton?

3:28:45Speaker 3

Again, then you're blending. That's what the second one is talking about, the historical.

3:28:50Speaker 12

Commissioner, what we did is because... Point taken. What we did is we separated these two things.

3:28:55Speaker 9

I'm blending again.

3:28:57 – 3:29:16Speaker 12

Yeah. But the idea that we put in the RFP was that the vendors should have to provide a plan to transition and transition out. and then the historical perspective that goes in there. That plan is then going to be finally negotiated with the selected bidders. So we've separated those questions to try to help give you some clarity on how you can move through this.

3:29:16Speaker 9

Do we need G1? Is G2 enough? I mean, it's an evaluation committee.

3:29:22Speaker 12

We left it up to the commission. We heard conflicts during the discussion.

3:29:27Speaker 9

But is G1 even necessary to even be put in a bid?

3:29:31Speaker 3

That's what the mayor is saying, that he doesn't believe. I don't think so.

3:29:34 – 3:29:53Speaker 8

I mean, I'm OK. I think you could say that in the event of a termination for convenience, A transition shall be negotiated without city commission approval, not exceeding 180 days. That's it. So I can agree on that one. Because it may take you that long to throw together an RFP.

3:29:54Speaker 3

That we can just take off G1 and.

3:29:56Speaker 7

No, I don't know. Allow me to say my piece on that.

3:30:01 – 3:30:26Speaker 7

Because I think that you need to have a transition, some form of a transition plan out prior to a contract being signed and executed. Because then it's terms of the agreement that requires the contractor to do certain things. Because if they're leaving, they're not going to negotiate your best interest.

3:30:26Speaker 11

OK. I'm with Commissioner Good for the record.

3:30:29Speaker 8

Which one do you want? What do you want said? Just the one. OK, so you've got to come up with terms for transition out.

3:30:38Speaker 7

They give a transition out, and then the transition is negotiated in the contract. OK.

3:30:44Speaker 12

So if I could, so the existing vendor is the only one that's required if they bid?

3:30:49Speaker 8

No, any vendor would have to pre-establish their transition out terms. It's out for both.

3:31:00Speaker 7

Not the current out, the later out. Later out, fair enough. Negotiate with whoever.

3:31:06Speaker 9

That's a fair compromise. I think we hit a home run on that. OK. Yeah.

3:31:10Speaker 3

We're agreed. That's just B on that one.

3:31:15Speaker 8

G2. I think we covered it, right?

3:31:17 – 3:31:33Speaker 12

Well, so this is the second part. Should the proposers be required to provide examples of transition and transition out plans based on their experience in similar contracts? So this is like the historical practice. So when they left or they joined another city, should they be required to provide us how those transition worked?

3:31:34 – 3:31:55Speaker 8

We should ask the other cities, not the vendor. I don't think that's a question I would ask them. I agree with Commissioner Good. We should ask that of the city. I don't see this as being a thing we need. Does anyone disagree? No. OK. H1A, we're almost there.

3:31:56 – 3:32:17Speaker 12

So during the workshop, it was discussed that we should have possible outside members of the evaluation committee. So this first question is, how many members should serve on the evaluation committee? Typically, we retain five members. There was discussion about asking possible outside members. So we're asking you, number one, for the total number of people that should be asked to serve on this committee.

3:32:17 – 3:32:51Speaker 8

OK. I'm going to say this. It doesn't matter. I think it should be an odd number, but it doesn't matter to me whether it's five or seven. I don't like the idea of bringing people in from outside of the city. I think that that's not good form. So I would not be able to support that. But it doesn't matter to me whether it's five or seven. I just think six makes it complicated for math.

3:32:51 – 3:33:02Speaker 3

So then that's just H1A. That's just how many numbers. So can we all say how many numbers we'd like? And I do agree it should be an odd number.

3:33:03 – 3:33:24Speaker 9

Well, Mr. Gomes, we spoke about this earlier today. Large bids like this, how many members have historically under your leadership have served on committees? What's the appropriate number?

3:33:24Speaker 18

Our standard is five evaluators.

3:33:27Speaker 9

So why would we break from tradition and risk a bid protest?

3:33:32Speaker 3

I think the question, the reason that they put in the...

3:33:34Speaker 8

There wouldn't be a bid protest on that basis, Commissioner, but it would be a break from tradition.

3:33:40Speaker 3

The reason that the options were given as alternatives was because Commissioner Good mentioned adding additional people from outside of the city.

3:33:50 – 3:34:05Speaker 9

So basically, H1A could be a blended discussion. But because that was there, we had to determine the number of members. and then see if we're going to bring someone from the outside for B. Yeah, exactly. I would say leave it at five.

3:34:05Speaker 8

Leave it at five. If the decision falls to bring outside people, then you go to seven.

3:34:13 – 3:34:24Speaker 3

So then you would take up H1B first. So yeah, then let's decide how many people we want to bring from the outside and then decide on the number.

3:34:24Speaker 8

I think it should be none. I think it's bad form. I can't support it.

3:34:28Speaker 3

I think two people from the outside.

3:34:32Speaker 7

I'll go with two, too. I just think we need some outside thing. Like I say, again, this has been a long-term contract. It's got a lot of relationships, a lot of perception issues.

3:34:41Speaker 11

And for that reason, I'm good. But I think we need to define, if you're going to bring two from the outside, what they look like.

3:34:50Speaker 8

Wouldn't they want to get paid? No, of course not.

3:34:54Speaker 7

So we're going to go out for volunteers? Yeah. You can do professional courtesy, city to city.

3:35:03 – 3:35:19Speaker 11

I sat on interview panels with municipalities in Miami-Dade County when I was the comms director for the county. I didn't tell them to stick it back in my day. Well, in your day, yes, sir. I appreciate that one. You were never in public relations, were you?

3:35:20Speaker 8

That's probably why I never got a call.

3:35:21Speaker 11

Yeah, you never got a call, did you? I'm good with Commissioners Good and Rodriguez on it.

3:35:29 – 3:36:20Speaker 9

I'm uncomfortable going outside for the mere purpose of... There was mention during the workshop of BORA, okay? I have a general sense of what companies may or may not be interested in bidding with the City of Panama Pines. those organizations have served on Boro. There are some deep divides amongst industry. And we're not asking six jurors to say if someone's guilty or not guilty of a peer review. This is not a peer review. I don't know how we avoid the potential conflict or the optics of potential conflict if we go outside.

3:36:20Speaker 8

I agree with you. I've got an idea. How about if the other two are retired contractors?

3:36:25 – 3:37:18Speaker 9

Well, again, they could have a bad experience with one potential vendor. And listen, I thought the idea, listening to the workshop, I thought really hard about it. I just don't know how you get past one. How do we even put it out there? The mere fact, I mean, we're looking for people who, just brings just a lack of control of a process. It breaks us from non-tradition. So Mr. Gomes, anticipating this as a possibility, we spoke about this. Have we ever gone outside on a committee for someone who's never, as an individual, ever served on a committee who never worked here before?

3:37:19Speaker 18

Not in my time.

3:37:23Speaker 7

It happens all the time, though, in government.

3:37:26 – 3:38:03Speaker 11

Number one, it happens all the time. Number two, I'm going to flip it on its head here because I'm going to say, well, we've had the same vendor for 17 years, and you haven't changed your evaluation process. Optics matter. So from my perspective, I do think it isn't unusual to have someone from the outside. Like I said, I sat on dozens of them in Dade County for municipalities. Doral had me come in to interview candidates for their chief communications officer, city of Miami, et cetera. So just because we haven't done it doesn't mean that it is bad form. It's routine.

3:38:04Speaker 3

Also, aren't there cities that have, a lot of cities have internal building departments, so would not have worked with any of the vendors at some point, no?

3:38:13 – 3:38:35Speaker 12

So, mic stand for the record. Commissioners, the follow-up questions that follow up these next couple questions deal with credentials. When this was proposed, we specifically talked about BORA and we talked about other things. Identifying which credentials is going to be very challenging. And we bring this up only because This is a very small world.

3:38:35Speaker 11

The building department world is a very small world. It cannot be smaller than public relations. That's all I'm going to tell you.

3:38:42Speaker 12

No, they jump ships. They jump ships. And when we went out to bid in 2009, there was three vendors.

3:38:48Speaker 11

Mike, I've been with like 90% of what you proposed on this one. I just think it's going to be difficult.

3:38:53Speaker 8

So let me ask. Can we get our hands around seven members and two from the outside? Yes. Wait, wait, wait.

3:39:01Speaker 11

I thought you meant seven total members, five inside, two outside. Are you saying nine or seven?

3:39:07Speaker 8

No, seven members with two of them from the outside.

3:39:10Speaker 11

Nine's too much of a party, yeah.

3:39:12Speaker 8

Seven members with two from the outside. We good?

3:39:19Speaker 8

I am channeling my Dr. Phil.

3:39:23Speaker 9

Mayor, clearly, seven and two is nine, or seven total?

3:39:29Speaker 8

No, seven total. Two of them are from the outside.

3:39:32 – 3:39:46Speaker 12

So Mayor, the next question is, how do we identify credentials? Staff's recommendation would be to avoid anybody that's working in the building department world. That it would need to be outside of those to try to avoid conflicts that we just can't see on a regular,

3:39:48Speaker 9

A 10-year look-back period.

3:39:50Speaker 8

You do the best you can. You've gotten the direction from the city commission. Work with the attorney. Figure it out. We believe in you, Mike. Yeah.

3:40:02Speaker 12

I appreciate the confidence, but.

3:40:07Speaker 12

So H-3 and H-4.

3:40:09Speaker 9

May I say, attorney, are you comfortable with the direction given to staff? Because ultimately.

3:40:16Speaker 4

I'm listening.

3:40:17 – 3:40:30Speaker 9

Ultimately, the selection process for the two outside is going to be selected by whom? Mr. Gomes, city manager? Who's doing the selection process of the outside two?

3:40:31Speaker 4

May I respond? Yeah. You're asking about who would select the two outsiders that would be joined by the insiders?

3:40:38Speaker 9

Yes. The manager. The same manager.

3:40:41Speaker 4

The manager would have to validate the appointment. Obviously, we play some legal role in the context of who you're hiring to avoid conflict.

3:40:47 – 3:41:08Speaker 9

And the advertisement of notification of looking for people who may want to serve in a capacity of a selection committee. How do you go about doing that from a legal standpoint? From a legal standpoint, Mr. Dodge, from a legal standpoint, I'm asking the city attorney, how do we go about doing that?

3:41:09 – 3:41:24Speaker 4

The manager, through the auspices of those that work within the department of the administration, can put out some form of document soliciting the availability of parties and persons that would be available to serve in this capacity as volunteers, not a paid position.

3:41:26Speaker 4

OK. But if I may, Mayor, to the extent possible, to make sure that the method of requesting assistance does not inherently cause a conflict.

3:41:36Speaker 9

And if, God forbid, we're unable to fill or have any interest in that role, what happens?

3:41:46Speaker 8

You go back to 5. That's H4.

3:41:50Speaker 9

Is that a consensus of the commission? If the positions can't be filled, is it default back?

3:41:56 – 3:42:08Speaker 8

Well, that's the question in H4. That was my response. If you can't find these other two people, you go back to five and you move it along. I can live with that.

3:42:09Speaker 11

I'm good with it.

3:42:11Speaker 3

On the document, I disagree with that. You look hard.

3:42:13Speaker 8

If you can't find them, you move on. OK? Any problem with that?

3:42:20Speaker 3

I disagree, but you guys can continue.

3:42:22 – 3:42:34Speaker 8

H4 is done. I won. What communication restrictions should apply to members of the city commission? I don't even know why this is in here. We already have an ordinance that talks about this.

3:42:35Speaker 9

It's in here because I asked for a cone of silence. I asked for it in the workshop. I know there was discussion. There wasn't much favorability. There wasn't much support for it.

3:42:45Speaker 8

No, because I believe the cone of silence is the cone of ignorance. And I want to hear from everybody.

3:42:50Speaker 9

Listen, Mayor, I don't, I presume that you're not calling me ignorant.

3:42:55 – 3:43:11Speaker 8

No, I'm not calling you ignorant. I'm saying that a cone of silence is a cone of ignorance. I want the public to be able to talk to us. We don't make this decision, but we may have to review an appeal. That's fine. And in that case, I want to be informed.

3:43:11Speaker 9

But the cone of silence would end at the point that the selection committee is done. Between now and the time that the committee has finished its work.

3:43:21Speaker 8

And what if there's an irregularity on the way up? I want to know about it.

3:43:26Speaker 9

Well, we'll find out about it through a potential bid.

3:43:29Speaker 8

Yeah, I'm sorry. I don't agree with you. It's not necessary. I don't even think that it's ethical. We don't make this decision. Well, let's ask the city attorney.

3:43:39Speaker 9

Would it be ethical?

3:43:41Speaker 8

It's a question. Why don't we just delegate the whole thing to staff? Why do we need to do this?

3:43:46Speaker 9

City attorney, the mayor is questioning whether or not city attorney. Yes, sir. I don't know. Are we having a birthday party over there? What's going on?

3:43:55Speaker 3

They were just asking questions.

3:43:57 – 3:44:16Speaker 8

I'll be honest with you, Commissioner. This item is moot because it's already been decided in our purchasing ordinance. It's already been decided. The Kona silence issue was debated here, and it was decided. So the fact that it's even here, I don't even understand it.

3:44:16 – 3:44:28Speaker 9

It's here because it was a comment that I made at the meeting. That's why it's here. Every single thing that's on here is because there was input from each and every one of us. I understand.

3:44:28 – 3:44:48Speaker 8

That's why it's here. I'm not going to change the procurement. You don't have to support my position. I'm not going to change the procurement officer's ordinance just for this one solicitation. We have a procurement ordinance that already deals with this issue. So I think it's moot.

3:44:48Speaker 7

I think you have consensus, at least, to move on.

3:44:51 – 3:45:11Speaker 8

Yes. I think there's consensus to move on. OK. I, too. Same item. If the city commission voluntarily joins, that's done. All right. So we done? You've got all your guidance? We are finally finished with the buildings department RF. When can we expect it to go out? Yes. We're going to have a five minute recess.

3:45:11Speaker 3

We haven't voted on it.

3:45:13Speaker 8

No, we're done.

3:45:14Speaker 3

This is the consensus of the document. We haven't dispensed of the item.

3:45:18Speaker 12

We're bringing back the item.

3:45:19Speaker 3

When will that happen?

3:45:21Speaker 9

We're done. We're done.

3:45:26Speaker 8

You will now come back to us with an RFP, right?

3:45:28Speaker 5

Well, no. Can we draft and adopt tonight? Incorporate everything. Just put it out. Yeah. But they will now come.

3:45:34Speaker 8

We don't have to vote on anything. They're going to come back to us with an RFP. They've now been told.

3:45:39Speaker 5

We'll put it out on the street unless you want the RFP.

3:45:42Speaker 9

No, I don't think I need it back. Then we need to approve, draft, and adopt tonight then. Mr. Mayor. What do you want to do?

3:45:49Speaker 4

Well, I'd like to follow the agenda. The way the agenda reads specifically is discussion and possible action. Action requires a motion.

3:45:55Speaker 9

So I would move that we go out to bid. As amended, based on our discussion tonight. Is there a second?

3:46:05Speaker 7

Yeah, that means we're putting it out, right? Yes. It would have to go out.

3:46:10Speaker 8

Hold on one second. We've got to wait for the Vice Mayor.

3:46:14Speaker 9

I don't want to have it come back on the 16th. I want it going out. We've got eight weeks.

3:46:18Speaker 8

We've got a motion and a second.

3:46:19Speaker 3

If we do that, does the timeline change?

3:46:25Speaker 3

No, because the timeline didn't think that we were doing it coming back.

3:46:29Speaker 8

There's a motion before us with a second to approve what we just did.

3:46:33Speaker 3

OK, but my question is, does this timeline change?

3:46:36Speaker 8

No. We good? We ready?

3:46:40Speaker 3

So it comes all the way back to us in March still?

3:46:43 – 3:46:59Speaker 18

Yes. Okay. And this is anticipated. Obviously, there's certain items where we have to evaluate, we have to do reference checks. Might be, you know, different things might affect that timeline. It's the estimated timeline of March. Okay. All in favor say aye. Aye.

3:46:59 – 3:47:12Speaker 8

Any opposed? Passes unanimously. All right. Now we have reports of the league and MPO representatives.

3:47:13 – 3:48:03Speaker 3

Today we had our directors meeting in which a couple of things were discussed. The Broward League of Cities has a education on Amendment 3 campaign going on. And online, and I'll share the link with you guys as well, I believe the League of Cities has already done so. They have online just general educational information, in a sense a little bit more broad than what was brought to us regarding Amendment 3. some specific facts and statistics and then they also actually go ahead and went ahead and provided for each individual city. So if you guys would like to look at the Pembroke Pines document that they put together was really good. I'd like to ask who provided that information to them from the legal cities or did they take that from our website or something like that?

3:48:04Speaker 8

I'm not sure.

3:48:06Speaker 3

So there was a document that the League of Cities put together. Roward League of Cities, yes.

3:48:11Speaker 12

Yeah, it was information that they requested through the BCCMA.

3:48:17 – 3:48:33Speaker 3

OK. So Jonathan is saying that it was prior to the BCCAA. BCCMA? BCCMA. And my assumption is we were able to look at it and fact check. Because I saw a number on there and I wanted, I wasn't too sure. I just wanted. Our finance department checked it.

3:48:33 – 3:49:10Speaker 3

Our finance department checked it. And I think it's a good tool for us to be able to put out. They've checked also with their legal counsel, which is our legal counsel, regarding whether it is just factual or if it has any, what is it called? if we're promoting a yes or no, and that one is a factual document only, and so it'd be something that kind of can guide us, but especially when we're trying not to advocate. Advocate is the word I was looking for. Okay. The next general meeting is in two weeks.

3:49:10Speaker 7

I'll work through it.

3:49:11Speaker 3

Okay, amazing. Thank you.

3:49:12Speaker 7

MPO? We don't have a meeting until next week.

3:49:18Speaker 8

City Attorney? I'm sorry, Mayor. Do you have a report?

3:49:21Speaker 4

Except that I appreciate the opportunity, but I have none. Thank you, Mayor.

3:49:24Speaker 8

City Manager, do you have a report? No, I do not. Thank you very much. 15 has been pulled from the agenda. Item 16, Commissioner Schwartz.

3:49:33 – 4:05:42Speaker 9

Thank you, Mayor. I'll be as brief as possible. Just give me one moment so I can pull it up. OK, so there's been a lot of change in our country, let alone our city, state, and city since I placed this item on the agenda a week ago Tuesday. So I just have a couple of things just to want to put in context, and I want to get into the meat and potatoes, OK? I support our police department. making sure that they have legitimate and lawful tools that help protect this community. By supporting law enforcement and protecting the privacy rights of the public are not mutually exclusive responsibilities. We as a commission are responsible for both. When government deploys technology that collects information about members of the public, I believe we have a responsibility to understand what happens to that information after it's collected. who has access to it, who can search it, who can share it, how long it's been retained, where it's stored, what happens when it's shared outside our police department, what access does the private vendor have, and what happens to information after it's anonymized. These are legitimate questions of government oversight. My item does not allege that our police department or anyone else has violated the law. The item in context and pretext is asking the city attorney to examine the law, examine our agreements, examine our policies, and provide the commission with a written legal opinion so that all five members of this commission and the public understand exactly where we stand. Now, since I placed the item on the agenda, circumstances surrounding the city's license plate reader program has changed considerably. The state of Florida has taken action concerning LPRs located within state highways and right of ways. And as of yesterday, our police department announced that it's fully suspended the license plate reader program. That development does not eliminate the need for this item before us tonight. In several respects, it makes the questions contained in this item even more important. Suspending the operation of the system does not tell this commission what happens to the information that's already been collected. It does not tell us who previously had access to the information. It does not tell us whether the information generated by our cameras were accessed or queried by outside agencies. It does not tell us what information was shared or disseminated. It does not tell us what information remains in existence. It does not tell us what information may already have been atomized or derived from the original information. It does not tell us what contractual rights and obligations continue during the suspension process. A suspension of the program is not necessarily a termination of the contract. Those questions remain. And with that, discussion and possible action regarding privacy use, retention, sharing, ownership, and secondary use of data collected through the city's automated license plate recognition system and the city's agreements with Flock Group Incorporated doing business as Flock Safety. As I stated earlier, the purpose of this item is to direct the city attorney with the cooperation of the city manager and the chief of police and the appropriate city personnel to conduct a comprehensive review of the city's LPR program and the city's agreements with the flock group. This review should address the collection, ownership, access, retention, sharing, disclosure, anonymization, secondary use, artificial intelligence or machine learning use, commercial use, and ultimate disposition of information generated through the city's license plate reader system. Now let me explain why this review remains necessary. As a part of my review, preparing for this item, I requested the department's general orders governing our license plate reader system. The city's own policy tells us what this technology collects. The system takes a digital photograph of vehicles and license plates entering its field of view. That information is time stamped and GPS coded. The stored information can include an image of the vehicle, a close-up image of the license plate, GPS location, time and date of the scan. There are legitimate reasons for our police department to use this technology. The general order explains that the LPR technology assists law enforcement in locating stolen vehicles, locating missing persons, identifying wanted vehicles, and assisting investigations involving known vehicles of interest. Those are legitimate law enforcement purposes. But our police department also recognizes that access to this information requires limitations. For years, our general order has restricted authorized database searches to law enforcement purposes. And I believe that's appropriate. But that led me to another question. If we appropriately restrict what our own employees can do with the information, what restrictions apply to the private corporation providing the technology and handling the information generated through the system? And that brought me to the agreement with FLOC. The agreement provides that the city retains ownership of the data and FLOC states that it does not own or sell the consumer data. But the agreement contains another provision that I believe requires careful legal review, city attorney. The agreement separately addresses what it calls animized data. Under that provision, FLOC receives rights to use and distribute animized information. Those rights are worldwide. They're perpetual. They're royalty free. And the purposes expressly identified in the agreement include improving and enhancing services related to technology developmental purposes, other FLOC offerings, and training machine learning algorithms. Again, I want to be precise. I'm not telling this commission that this provision violates Florida law. I don't know that it does, and that's exactly why I'm asking our city attorney's review. I want to understand what the provision means for Pembroke Pines. I want to know exactly what the information may be anonymized. I want to know what occurs in the process converting information collected by our system into this anonymized information. I want to know what use and distribute means. I want to know whether the information derived by the city system can be used to train machine learning technology or develop other products. Most importantly, I want to know whether Florida law permits these activities and whether our contract adequately protects the public. There's another important distinction. I previously asked whether the police department had received any public records requests for the information collected from flock cameras. I was advised that no public records requests for flock data from our cameras, there has been none. No public records requests whatsoever. And I appreciate the information that the police department provided. However, The public records requests are only a part of the issue. My question is actually considerably even broader, and this is why I'm asking about access, query sharing, dissemination, outside agency access, vendor access, and so on. So this commission needs to have these questions answered because here's the thing that made me the most uncomfortable. We have a general order that was provided to me two days after I placed the item on the agenda. This was the 24th or so. I believe last Tuesday was the 24th. I received the general order on the 27th. The general order that we currently have that includes information disseminated to the public in social media and how we have auditing programs, auditing in place. And what's answered in this memo has been in effect since the 26th of August, 2026, last week. Prior to that, after receiving the general order, I asked for revisions, all revisions regarding LPRs. And again, I want to thank the police department and the clerk's office for providing this information. In May of 2024, the general order did not include any auditing. There was no requirement from our police department to do it. This policy specifically identifies both vigilant solutions and flock safety as maintaining the LPR databases. But the May 24 general order still ended with a section addressing database and records retention. There was no separate section establishing quarterly LPR audits. This revision that was included on the 26th of August, I welcome. I think it's a great thing. If I asked our police chief what's a general order, he would most likely say it is the policy of the department. And if I asked do all officers follow general orders to the letter of the law, have we ever had an officer not follow a general order under his command? We don't have the tools or any evidence that audits have been conducted specifically on LPRs. There's other general orders that may or may not have been followed. So I'm not saying that there's been any misuse. I'm not even insinuating that there was. But the reason why this entire discussion nationally has come up is because the vendor itself has failed to protect our constitutional rights. The governor took action, sheriffs have taken action, and our chief has taken action. Even though the cameras can save kids from kidnappers. Legitimate law enforcement purposes. But there's just too much information that we don't know. And this review that I'm asking for, I'm not expecting a response next week. Because this is a moving target. So colleagues, I went one step further. I went back to our original general orders that was established by former Chief Schimppano. This is when we had mobile units. We now have poles in the ground. It's all in the backup. But when I see this yellow paper, It takes it out of context. Whoever asked the question and the answers, it was based on last week's general order, not what occurred and has been, I guess you can say, the policy of our police department for the last two years. I say this not to cast any dispersions, All I'm asking for is just a review, a legal review. Let's figure out what data was collected. If our police department has the opportunity to do a look back period since 2024 up until August 25th, 2026 to see our officers conduct an audit in that period. If the city administration believes that is of warrants of transparency to provide the public confidence that we're not caught up in some of the things that you see in other communities throughout the country, I welcome that. I'm not asking the commission to direct that, but I certainly welcome that. So with that said, being colleagues, I would like to have consensus that we allow our city attorney, our police chief, our city administration to do a deep dive. Let's find out more. One of the things that I discovered in past contracts is our data was going down to the Miami Police Department. That's where it was stored. It's all in the backup. That's where it was stored. So now we have the city of Miami and their practices and their servers and however they do it. This is a big thing, right? So I just want to make sure that the public's privacy and our constitutional rights are protected as the fabric and foundation of this country. So with that, Mayor, I'm not looking for a motion. I just want a consensus. I firmly in my heart believe that we are all seeing this through the same lens, that we just don't know enough now to make any kind of decision. But we certainly need to know as soon as possible and share that information. And if there's another city, municipality, town, or state government that finds something, or even members of Congress, if they happen to go down that road to find out about this, I welcome all of that information. It's very rare for a city commission to be talking about something that impacts every single one of us that lives in this country. It's very rare. We always deal with the local stuff. But this is super big. Now, I did my absolute best to find out what the financial considerations are. I don't think we need to ask those questions tonight. I think that's a part of the review. By all means, suspending a program is not a termination of a contract. And Mayor, you and I shared, and Commissioner Good, we shared the red light camera and that whole situation there and the contractual, the financials, and that sort of thing. So I'm thankful for the time that you're giving me tonight to talk about this. I want to thank our police department. We're the first city in Broward to do this, to suspend. Unless somebody did it since we've been sitting here, we're still the only city to have suspended. But Pembroke Pines, we lead. We lead. People look at us because we lead. And I think that's a good thing. So with that, I yield the floor.

4:05:43 – 4:11:07Speaker 8

Well, I want to thank you for bringing the item forward. This is one of those things that I've rarely seen in my time as an elected official or in my time in government where I can honestly say from the bottom of my heart that everyone is right and everyone is wrong. And I want to explain to you where we're at in my view. First of all, I want to thank the chief for his courage and the city manager for his courage I announced as mayor of the city that I was encouraging them to suspend the program, and I did that because we are in a situation where too big, not everyone, but too big of a percentage of our residents have lost confidence in this tool. And you've heard me say it before, and it's not some rote political speech. It's what I believe down to my very core. Government works for them, not the other way around. And no matter how good a tool is, if it doesn't at least get the support of a simple majority of people, it needs to be looked at. The fact that it's not getting the support The support that I feel that it needs to get is reflective of a couple of things, in my view. One is the absolute ugly cynicism that we have in the United States right now, which has bled, despite my every effort to keep it away, has bled into this city. I think it was inevitable that it was going to happen. And I think people have forgotten how truly benevolent we are. Even though we come and we argue and there are issues and whatnot, we come here trying to do what's best for the city all the time, whether it's passing a budget or passing an ordinance. It gets overlooked because of the absolute ugliness in politics right now. I have never seen a political environment this revolting in the United States in my lifetime. Never. And it's not a partisan comment. I think it stains all of us. And I think it's quintessentially un-American. The Pembroke Pines Police Department is about catching bad guys and keeping us safe. And you all heard me recite statistics that have been verified that came out of the police department that just last year they reduced crime by a third. One of the reasons they are reducing crime and other cities are reducing crime is because they're using technology intelligently. And the intelligent use of technology should not be dismissed. If you are an Amber Alert and you've got a child in your car, it's going to be hard to find you unless we know what your license plate is. During the days that we had red light cameras, which were placed on the ballot while I was no longer serving on this commission. And I believe it was 70, I can't remember, 76% of Pines residents said, hey, get rid of it. And one lady called me up and said, oh, I know that you supported red light cameras. I said, I did. She said, so what do you think now? I said, drive carefully. And with those two words, I could see in her face, she said, oh. I get it. Those red light cameras helped us to catch Chief Justino. I want to thank you for your time in office always. Help us to catch the murderer from the Fridays, right? And that guy was caught, I think, through another city's red light camera. But we found him. And we prosecuted him. And that person is now serving justice. Chances are we wouldn't have caught that individual had there not been technology. But here's the thing about technology. It's on our school buses now as we speak. It's in front of our school zones now as we speak. When we go to Publix, it's there. When we pull out a cell phone, you're on video and photography. It is all over the place. You cannot escape it. But that doesn't excuse... a police officer in another jurisdiction to misuse it and now cast a horrible opinion. One dumb cop created a whole problem for the entire United States because they couldn't discipline themselves not to misuse a tool. But it goes further than that. Because I got to tell you, I'm not happy with any of these companies. If any of them, and if this can be verified, it's only been alleged as far as I know, but if it can be verified that they were selling this information, frankly.

4:11:09 – 4:11:26Speaker 8

Who would want data about me going to Publix to pick up a gallon of milk? I personally don't get it. The company's charging you how much you pay for that milk. OK. But if they're selling that data, that's a problem.

4:11:26Speaker 9

You wonder how it shows up on your cell phone. You just walk past a store.

4:11:29 – 4:14:39Speaker 8

Look at that. Maybe you're right. Maybe you're right. Maybe that's how it's working now. But here's the thing about all this. The state of Florida, our state, is the one that authorizes all camera technology for law enforcement. Nobody else does. That's why we have permits with them and this and that and the other thing. And I think Governor DeSantis actually did the right thing. Now, let's hold out that his cameras on the turnpike, which are there to collect tolls, are still up and working. It's only the ones in neighborhoods that catch bad guys that he had a problem with. Somebody else is going to have to figure out that logic, because for me, it doesn't compute. But let's hold that aside. They are the ones who authorized all camera enforcement tools used by police and law enforcement in this state. It could not have happened in any other way. They need to figure this thing out. They need to bring, I was actually surprised that the governor didn't ask for a special session. I'm not familiar with all of the special session rules, but it seems to me when it comes to something this serious, they should get together and have a special session and bring in all these folks from Flock and everything else to fess up and find out what's going on. And then create some guidelines, some guardrails for this program that might have the hope of regenerating public trust in a system that's actually catching a lot of a lot of bad players and making us safer without creating an atmosphere where people think that they're being surveilled by their government, because that is certainly not what this is supposed to be. This is supposed to be a tool that doesn't surveil the public, but that locates and finds and identifies people known to be wanted by the law. I encouraged the suspension of this program. I didn't direct it. I encouraged it because I felt that we had had a decline in confidence from our people. Now, as to reviewing the past, I frankly don't think that's necessary. I do not think that it's necessary to audit the police department, least of all by our city attorney, who I agree, Commissioner Schwartz, should provide us with the legal memo, but he's not in the business of doing operational reviews. He's in the business of defending the city when sued.

4:14:40Speaker 9

I wasn't suggesting that to the attorney. Well, that's what I heard you say. That would be the police department's internal mechanisms to conduct audits.

4:14:50 – 4:21:04Speaker 8

Maybe they want to do it. Another way to do it would be the commission auditor. I hesitate to send the commission auditor into our police department. I think the optics of that are just horrible. And frankly, my working relationship with this police department is such that when they tell me we are unaware of any instance whatsoever in which this tool has been misused within the city limits of Pembroke Pines, I believe them. Because I happen to know that they do not tolerate that kind of behavior, and they would have acted on it. So I don't feel that we have to go back in time and try to dig out some misdeed which we have every assurance to believe never occurred. I'm more interested, frankly, in sending a resolution very firmly to this governor. I think we should share it with both gubernatorial campaigns because the current governor is busy packing up because he's going to be out of there soon. And making sure that the next speaker of the House and the next president of the Senate have our resolution demanding that they call a session, if they need to, to come up with and begin right now assigning staff possibly, or task force, possibly through FDLE involving the chiefs that are involved, the sheriffs and so forth, and come up with the necessary guardrails so that in the minimal amount of time, we can roll that out to the residents and say, okay, there's been a reboot to this thing. And these are the circumstances under which If it's used again, it can be used again. But I'm very proud that we took the step that we took. It's certainly a step that the police chief and the city manager had within their disposal. Neither of them acted outside of their capacity. It was not a directed step. But as mayor, I encouraged it, again, because I feel that there has been a decline in public trust. But I'm not for, I just don't think it's necessary to audit our police department to look for some sort of misdeed that there's no indication it ever occurred. I would much rather spend our time not looking into some potential past thing that we have no indication about, but instead focusing on what the solutions are going forward. And those are at the state. It is the state that authorized the use of this tool. It is the state that needs to come up with the proper policies to deal with it. And I have to tell you that protecting privacy extends far beyond license plate readers. It includes red light cameras. And there's still jurisdictions that use them. It includes body worn cameras. And when they can and can't be used, There's already some guidance that's involved there. We may need a strengthening of it. But it shouldn't just be about license plate readers. It should be about how law enforcement uses all camera technology in order to ensure that the constitutional rights of the people are protected. Now, there's also been a lot of misstatements. And city attorney, in his legal memo, and I can support you, Commissioner Schwartz, to that extent. He should write a legal memo. will tell you 20 some odd times the Supreme Court has ruled that the uses of these tools, camera tools, do not violate the Fourth Amendment. You have no right of privacy when you go into a public place. It just doesn't exist. That doesn't mean the government has the right to sell information that would violate your privacy in some other manner. But if you're a criminal, you don't have that right. So I really think that we have to step back from this and understand everyone is right and everyone is wrong. Yes, this tool is helpful. And trust me, heaven forbid, God forbid, God almighty, if your child was on a bus stop tomorrow morning and somebody came and snatched them, ardently as you might want to argue against these cameras, you'd want them on the street to find your child. You would want them there. And if somebody, a member of your family got injured horribly in a hit and run, and you happen to capture their number, you'd want a camera to find them and bring them to justice. That's what this technology allows. Years ago, people used to get away with it. back when Bonnie and Clyde or whatever it was were in business. Today, we have cameras. And there's no reason that that can't be used. But if Stephen is driving down the block to buy some flowers for his bride, that's nobody's business. That's just nobody's business. And he should feel free to do what he wants to do or to go to a movie or to go down the block to a store or whatever and not feel that he's being surveilled. And that's what the problem is. So that's my view of it, Commissioner. I think that what we should do is we should resolve as a city commissioner to petition our state government into action, very specific action, to come up with rules that allow this tool to be used in ways that regain the public trust. That's what I think we should be doing.

4:21:05 – 4:27:27Speaker 11

And I'll opine quickly. I want to first thank Chief Vargas, because whenever there's a concern with privacy in this city and anywhere else, law enforcement steps in. And I commend Chief Vargas. I know it wasn't an easy decision, and I know you and I have spoken multiple times. including this morning when I was on radio and I was being interviewed about your decision. So I appreciate that. And I forgot the captain's name, but I know Captain Wollard was involved, and he spoke with Al Left, but Al Salvey, who was here earlier multiple times. Oh, where is he? Sorry, Al, my bad. And when he emailed and you and your team reached out to him and actually called him, it wasn't just an emailed response, which I think we need to commend the Pembroke Pines Police Department because you all don't just write emails. You pick up the phone and you call. Or you offered to meet with Mr. Salvi. And I think that's commendable. Not all police departments in large cities like ours do. do that so to to the chief uh to your command staff thank you um and to the other captain i forgot i know i said wall woolard but whoever the other one was uh that called me personally thank you um far be it for me to criticize the governor but it wasn't that long ago that governor desantis actually was advocating advocating fiercely that our 67 counties and municipalities purchased flock cameras He's on record. He said it at press conferences. He said it everywhere. Now, I won't get into the politics of it. I just find it very interesting that there's some nasty headlines coming out of Tallahassee right now, particularly with his administration and his handling of an unrelated issue, and all of a sudden he announces, let's take the flock cameras down. Convenient, in my view, actually. It's not. At the end of the day, that's... Press 101. When there's a crisis, deflect. Make an announcement. Take the attention away. Governor DeSantis is at fault for the lack of clarity. He encouraged counties and municipalities to purchase flock technology. He encouraged the expenditure of taxpayer dollars. And now he went back on it. And rather than encourage it and also say, hey, counties and cities, we, since Tallahassee loves to preempt... Local jurisdictions like our city or Broward County, from actually creating our own laws and regulations, Tallahassee loves to come in and tell us, no, you can't. for example, incentivize a local business to have a certain number of charging stations. No, we decide in a state capital 400 miles north. We decide what's good in Broward and in every other county up and down the state, a state that borders Alabama and Georgia and the Florida Keys all the way down here. Yet they did not preempt or provide any guidance out of Tallahassee. for how we should handle technology that moves faster than humans do. Technology is changing every single week. It wasn't that long ago that Principal Peter Baer at Pines Charter didn't have to worry that students at Pines Charter were using chat GPT. What the heck was chat GPT? And now technology has advanced so quickly that it's difficult for us to catch up. And it's incredibly unfortunate. that instead of having a partner in our governor, a partner in the legislature, we don't. We don't. And we're left as a local jurisdiction to clean up. That's sad. But I do commend the chief. There are other states, Florida is one of them, where they have actual data bill of rights. In other words, you as an individual have the right to determine how much of your data exists out there, because data brokers, and this I know from my private consulting work, there are such things as data brokers. They buy and sell to, I think, Commissioner Schwartz's point. All of a sudden, it starts showing up on your phone. That's not by accident. A data broker was able to capture the information. It may not say Angelo Castillo, but it is actually repackaged and sold so that advertisers could then determine what it is that's going to pop up. And you don't have Instagram, I don't think, but what's going to pop up on your Instagram or on a social media platform or when you open up a newspaper. Florida has, I'm sorry. Well, a digital whatever. Digital newspaper. But ultimately, Florida has one. It's just very narrow, and it's limited to companies with around a billion dollars of revenue, which are very few. But ultimately, they come in all shapes and sizes, those who collect data and sell it on individuals. So I'm okay with everything here, all the proposals, not just sending it to the gubernatorial candidates. I believe one of them is in Broward County this week. or next, but sending it to them and also to, yes, the incoming House speaker, which we already know who that is, the incoming Senate president. All of that is determined, predetermined, prior to the next legislative session. And our delegation. And our state delegation. But that, we have to wait until November to see who is in which seat and send it together. But ultimately, it is immensely frustrating. Immensely. Because I don't believe you did anything wrong. No? I don't believe the Pembroke Pines Police Department was in any way careless. And it actually has to do with a technology that you didn't create, but that you were encouraged to ask The previous city commission, because I came in afterwards, and I think it was just prior to me being appointed. No, we had it for 10 years.

4:27:27 – 4:27:39Speaker 9

No, I appreciate that, but I'm saying the flock camera issue, I don't believe I... May of 24 was Chief Vargas' general order, so you were with us at that point.

4:27:39Speaker 11

No, May 15 is when I was appointed.

4:27:41Speaker 8

He's talking about when we started using these things.

4:27:43Speaker 9

Yeah, that goes to 21.

4:27:45 – 4:28:10Speaker 11

The whole point is that You all are paying the price for a decision that was not your decision. You were encouraged by the chief executive of our state government. And that's incredibly unfortunate. But on a good note, let's end positively. Thank you, Chief Vargas, for your decision. It's not easy being a police chief in a major city. I know it was difficult to make that decision. You have my support, as does your command staff. Thank you.

4:28:12Speaker 8

Anyone else want to? I have two people signed up to speak.

4:28:17 – 4:34:13Speaker 3

I'd like to speak. So Commissioner Schwartz brought up the idea of continuing to look into what that contract actually stated, what the atomized data actually meant. I think what we're going to find, which I went to a conference up in Baltimore over the summer, and one of the things that they brought up is basically, yeah, you can You may only be sharing the data, like some cities only share the data within themselves and didn't share it elsewhere. But it's that caveat on that contract that then the vendor can take any of that information. They say they package it in a different way. They kind of split it up basically so it's not as obvious who is who and things like that. but they do repackage that information and eventually sell. And in the market currently, there is no vendor that doesn't have that part of it, because then the technology wouldn't be as cheap as the technology currently is for us to be able to use. Not that they're the cheapest of cameras, but relatively, if a product is cheaper or free, you are paying with your data sharing. Most of us have Gmail or Google Maps or Apple Maps. The reason that they don't charge for any of those products is because you are paying for it with your data. And there was a lot of discussion online, not just within the city of Pembroke Pines and the social media that we see, but across the board. And I think people like to be selectively angry when they can control something, because they can come into City Hall and say, hey, let's turn off the cameras, do all of that. But I think it opens up everybody's mind to just how surveilled we are in the general public as well. Here, I think the issue came and was so rampantly taken on by governments, by states, by a couple other agencies. And the criticism was because the state now had the that data instead of what one may perceive as private companies that give us certain products and so what they're what these vendors sold to us was safety and what we sold to them in in a sense is kind of the data of our residents unknowingly because these are very nuanced conversations as as we've all come to see and and thankfully we are kind of opening our eyes to this My suggestion, and this is not something that's going to occur, I think, even within the next couple of months, but I think we need to do a huge investigation on our end for all of our contracts. We do have contracts for cameras. We have contracts for a million sorts of things that do take in data. Where is that data going? I know we have cameras in our schools, and obviously schools have different protections as to where that data can be shared, but I've been doing a little bit of research on baby monitors, for example. There are closed-circuit baby monitors, and that's what people recommend, because if you have a Wi-Fi baby monitor, it's very easy, anything connected to the Internet, it's very easy for someone to possibly hack and view the camera within your own home, or Bluetooth or anything like that. So one of the things that I'd like us to more generally look at, obviously this is in relation to the ALPR and LPR cameras, but within our contracts, when we are provided any kind of service, where does that data go if data is collected? And we need to be conscious that maybe There are no vendors that don't collect data. And then we have to do a second look at what data is it collecting? Is it worth what we're able to do? But I think the conversation does not stop here. It continues to the data safety of all of our residents in the full scope of what we do. And that's why I agree that we maybe not look back into every single part of it with the police department, but at least what we were able to handle, because God knows where that data went. The retention policy was 30 days for some of these systems that we had, and that was kept for 30 days. But three years, it was changed eventually to 30. It eventually became seven in more recent times. But that's only what the part that we can control. The data is probably still being held by the data company, by the flock company themselves or any of these other companies. So I think we have to put in parameters. I don't want to burden our police department with looking into how flock does their data saving other than what we internally were able or unable to do. I think right-sizing that, those audits that we're calling, and then on a larger scope, making sure that all of our legal paperwork and all of our contracts and everything and every vendor, we take a second look at that data line and see where that data goes and evaluate, are we OK with sharing certain kinds of data? Are we not? How do we work on that? Is there another product? Is there something else that, while a little bit more expensive, has a closed circuit system for the data? And that's it on my end.

4:34:13Speaker 9

It was a good suggestion.

4:34:15Speaker 7

Commissioner Good? I think everybody said everything that there's needed to be said, so I'm ready to adjourn.

4:34:22Speaker 8

Okay. Well, we have two more items, and then I have a very quick item on old business.

4:34:26Speaker 9

I think public want to speak, yeah?

4:34:28Speaker 8

Yes. I'm about to call them. I have Ben Olson from Davie, Florida, and there's nothing wrong with that.

4:34:35Speaker 9

We like Davie's.

4:34:38Speaker 8

You're our neighbor, and if you would state your name and address for the record. There's a button there if you could press it.

4:34:46Speaker 9

We need to get like a really big smash button. Do I hold it?

4:34:49Speaker 8

You're on now, and be careful because you're on a camera.

4:34:51 – 4:39:53Speaker 17

Sorry about that. Good evening. My name is Ben Olson, and I live at 11600 Southwest 21st Court in Davie. Welcome. I am your neighbor, but I came today because I am a victim of flock, and I wanted to explain how I am. You see, I'm also a fourth-generation rancher in Hendry County, Florida. My family owns property over there. Just over four years ago, myself and my neighbors learned that the Army Corps of Engineers intended to use eminent domain and flow agisements to seize and flood more than 30,000 acres of privately owned primary panther habitat, my ranch included. Since that time, I've spent somewhere just under 4,000 hours unpaid fighting this project, the Western Everglades Restoration Project, and advocating both for private property rights and the rights of critically endangered animals on those properties. In April of 2024, I released evidence that the primary panther habitat was being knowingly flooded out, despite these lands never historically having this kind of water on it, which I proved using surveys from the 1800s, 1900s, and 2000s, three centuries of evidence. We recently learned in July that just a few days after I released this information, the Florida Fish and Wildlife Commission illegally accessed the Driver and Vehicle Information Database, or David system, to obtain my vehicle information so that they could begin spying on me, utilizing automatic license plate readers, commonly referred to as flock cameras. It's not just me. There are dozens of individuals that we have found that are being illegally tracked by the FWC with this very same tactic. all for practicing constitutionally protected free speech in government meetings. I go to Everglades restoration meetings, South Florida water management governing board meetings, and FWC commission meetings. I don't use social media. I don't make threats like the narrative that came out about this topic. I go to meetings, and I fight for my family's habitat. But you see, when I was fighting for my family's lands, I was also living with my parents, taking care of my mother through early onset dementia. I just got her David audit log back Monday. The FWC illegally searched a woman nine years into dementia to find information on her that they could then use to track her son. Including my father, my family had their information illegally accessed 50 times. Make no mistake, myself, my family, and my friends are being tracked by flock cameras. And this will be the first verified systemic abuse of the cameras. It is no coincidence that the state is currently coming out in opposition to it, because all of this has come about in the last few weeks. We found out that for years we have been tracked. And if we don't do something now, in the next few years, it will be you and your families and your friends. Commissioner Schwartz, I don't mean this hyperbolically as an individual who's been tracked by the state merely for advocating for wildlife. To me, you are a hero to stand up against these draconian surveillance devices. As our politicians across the state bring these cameras down, those who insist that these cameras help will frequently point to anecdotal stories about this crime or that crime that was solved because of ALPRs. But at scale, there is zero measurable correlation between the increase in the actual numbers of cameras we have and the decrease in crime. It's other factors. It does not correlate to the cameras. These cameras are antithetical to the founder's intent for our country. It was Benjamin Franklin himself who expressed that those who would give up essential liberty for temporary safety deserve neither liberty nor safety. But more to the point, Franklin expressed that it was better that 100 guilty go free than one innocent suffer. And as one of the dozens of individuals suffering from the tracking of the FWC using flock cameras, I can assure you they aren't worth the alleged benefit. Make no mistake, it's advocates who speak up in meetings for the environment that are your canaries in the coal mine. Or to make the metaphor a little more Florida, we are your wood sorts in the swamp water. And just as wading birds are an indicator species for the health and well-being for the wetlands, your advocates who speak up in meetings are the indicator sample for the health and freedom of your population. So I thank you, Commissioner Schwartz. And I just want to say to answer your questions, you cannot audit what FWC or any other agency does with your cameras. If you were to run an internal audit on the network right now for April 29th, you'd see an FWC investigation that is redacted. That's about me. But you can't see what they did with your own cameras, sir. And if you guys want, I'm not going to keep talking because I know this is a public comment period, but I'm happy to engage with you and your staff to give you full details on this because this is my third meeting today I've gone to about this. This is disgusting. This is real. This is why the state is changing all of these things right now, because the FWC is illegally stalking individuals. And just to make the point, I volunteer for the agency. I hunt pythons with them, and I am a panther surveyor for them. I was shocked more than anybody else when I came up on their list. It is documentarians, journalists, lawyers, conservationists, influencers, people that spoke out in these meetings merely because they care about wildlife are being tracked. So I apologize. I know I've gone over time. You're not running the clock. No, I'm glad you came, Ben. But thank you so much for bringing this to the public. And thank you to your police chief for suspending it for the first in Howard County. This is very real. And this is why the state is moving so quickly behind the scenes, if I can be so candid with you.

4:39:53Speaker 8

Thank you very much, Ben, for coming forward. And all my best to you and to your family. Thank you.

4:39:57Speaker 17

And I'm happy to engage with you guys to let you know any more details. Thank you.

4:40:01Speaker 8

I have Al Salvi next.

4:40:19 – 4:44:40Speaker 2

Thank you so much. Mine won't be as long. You guys said it all, ladies. Thank you, Mr. Mayor, Vice Mayor, City Commission, City Attorney, City Manager, City Clerk. Let me begin first by starting with something trivial. A lot of people, they may not know. September is National Spinal Cord Injury Month, Disability Month. I don't know if you're all aware of that. I know we just had the children with the cancer, but it's also National Spinal Cord Injury Month. Okay, so I just wanted to share that, but the reason I bring that up is because I want to give, again, accolades to our police department, Chief Vargas, your leadership, Captain Worley, Captain Pereira, Sergeant Hernandez, just to name a few, Espinoza, Lopez, Amanda, your outreach officer, do a fantastic job. enforcing spinal cord injury and no mobility because of the enforcement out there of not only taking on speeders but also taking care of people with disabilities in the city of Pembroke Pines. We talk about diversity and inclusion and Pines Police Department, I can't say enough and I can't speak highly enough about your department. Same thing with the fire department, but you guys are doing a fantastic job protecting people like us, so thank you, and to your staff. Again, bringing it back, I just want to say about the flock cameras, you know, I want to quote Commissioner Schwartz, Tom, obviously my vice mayor, Angelo, and Maria. Everybody did a fantastic job, so I'm not going to make this long, but as a private resident, just like that gentleman just mentioned, It's an invasion of my privacy. I left, as you know, I'm Cuban-American. I left Cuba for the exact reasons that I'm living in the US now, not living in a police state. I think that this is becoming a police state. And not only is it becoming a police state by having us crack, invading my property without my consent personally, but also the fact that what is this data being used for? I'm not a criminal. I haven't broken the law in 65 years. And it's something that I feel that without my consent, my data should not be utilized for any reason that I'm not aware of. And selling my data is not something that I consented to. And these cameras that are being installed, in city locations that I don't know who approved them or how they were approved, but I know they're $2,500 apiece and the service alone was $2,500 and the installation total so far has been about $99,000. So I don't know who's paying for this, but as a taxpayer resident on Social Security, it damn hurts my pocket to pay this kind of services, which are now suspended And I know they've been, like you said, it's a win and it's a loss. There's no right answer here because it does help the police department locating missing children, catching criminals, and things like that. But on the negative side, it hurts low-abiding citizens like me that feel that they're being watched and tracked. And that's not something I'm going to permit. And I just want to say that everything that was said here today, which I totally agree with on every aspect, needs to be really reconsidered, audited. It's been an abomination of our right. I only learned about flock cameras a month ago, less than a month ago. And I reviewed it with some of my leadership. See the leadership here? Because I felt that I was getting misinformation left and right. I couldn't determine what was right, wrong, when different, because there was no factual information. But then our great police department, Captain Willard approached me. Captain Pereira called me. Sergeant Hernandez reached out to me. I was getting a lot of support reassuring me that it wasn't used for nefarious reasons. And my belief in the police department of Pembroke Pines They're honest. They're hardworking. They protect our lives. They put their lives on the line for us every day. And that's why I have the highest regards for your department and your staff. So I want to thank you all for that. And it has to do with the fact that we trust you. And the last thing I want to do is have any distrust in our city law enforcement. So thank you very much.

4:44:40Speaker 8

Thank you, Al. You're an inspiration to us always. And we thank you very, very much. Okay.

4:44:46 – 4:45:25Speaker 4

Mr. Mayor, if you will, Mr. Mayor, before you close out the meeting, just to make sure that we know what our direction might be as the city attorney, first thing is that my law partner, Mike Cirillo, is and has been studying and reviewing the contracts that we have with the FLOC organization. We need to review those contracts. We are now reviewing in recent times, and we will report back to the mayor and commission and certainly the administration regarding our interpretation of where we are legally with regard to the suspension that's been lawfully entered by the Police chief in the city. We will work in that direction and update you. Second part of which is my takeaway from your discussion, absent motions to direct us otherwise, is that you're looking for some type of resolution of some kind which will articulate.

4:45:25 – 4:46:18Speaker 8

There's a resolution. We need a legal memo from you. We'd like some additional information from the chief to the extent that he can provide it. about any suggestions to improve the program. That's what I'm hearing, Commissioner. I'm not hearing that we want to do an audit of the police department, but that we want to have some information from them about how to make the program better, if that's even possible, what internal policies can be made, a legal memo about our status and so forth, contractual issues, and certainly a resolution for the state to get their arms around this and fix it.

4:46:19Speaker 4

We will, Mayor and Commissioner, thank you for the guidance. We'll work on a resolution. We'll work on a memo. And we'll certainly collaborate directly with administration and with our police chief and our police professionals.

4:46:28Speaker 9

OK. Are we good on that? Mayor, with the constitutional impacts, can we also look at our congressional delegation as well?

4:46:37 – 4:48:37Speaker 8

I have absolutely no objection to that. Let's include the congressional delegation. Let's include the Broward delegation. Let's make sure that our resolution gets the attention of social media. I'd like to see it, once it's adopted, posted in its entirety, get it to the press. Let's let people know that we didn't just do this We care about it, and we want to see a solution come out of Tallahassee, which is the only proper place where it can come from, because they're the ones that authorized the use of these cameras. So I think that covers it. Commissioners, I have one last item on old business. We had a very productive, I thought, very well run and very well presented. I want to thank Lisa Chong and the city manager and the staff there. I think that in some way, shape, or form, we owe the presentation that educated and informed us about potential cuts that could happen with respect to Amendment 3. I think we owe that to all of the voters in the city. And without objection, I'd like to ask the city manager and the city attorney to sit down and figure out how it is that we could email all registered voters in the city of Pembroke Pines and provide them with a personal copy of this information. I want to be very clear. We're not advocating for or against anything. However, a public forum was held at which Information was presented. That information is now on video. It is being streamed on our website. And I certainly see no reason why it can't be provided to each and every one of the voters so that they can look at the information and be educated by it.

4:48:37 – 4:48:56Speaker 4

Mr. Mayor. I respect your views and those of your colleagues on the dais. We will look at the statute carefully. We've been asked by the administration to give some guidance as to what 106.113 says. There are some very express reservations and restrictions in that statute, which I would never choose to put anyone on this dais

4:48:56Speaker 9

at risk with our governor and others. I appreciate that.

4:48:58 – 4:49:15Speaker 4

No one would ever ask you to do that. And there is, and I've got to be blunt about it, Mayor, you'll forgive me for being that direct, but there's a specific express reference in that statute to sending things to electors. There may be other ways to get to electors or to get to those who would pay attention, part of which is discussed by Commissioner.

4:49:16Speaker 8

Let's think of a few.

4:49:17Speaker 4

Commissioner Rodriguez raised the issue. You all have talked about utilizing social media. We will look at those options as the premise. That's fine.

4:49:24 – 4:49:37Speaker 8

Let's think of a few, and maybe we have to boost it or something. I don't know what the answers are, but people are hungry for this to be educated about this matter.

4:49:38 – 4:50:58Speaker 3

The factual and educational purposes, I do agree that people need to know more about. A PowerPoint of that length should not be shared publicly. on social media, it needs to be more concise and in a more shareable fashion. I know a couple of cities have done more public forums that have been publicized. And obviously, they have good legal teams as well. That wouldn't put them in jeopardy. But we could think about possibly doing something of that sort, keeping to factual and educational information only to be able to make that more accessible to residents, because it wasn't necessarily publicized. I think it was obviously publicized, but not advertised as widely as I might have appreciated some people to attend that Amendment 3. or that budget workshop that we had for the budget workshop and for the consequent conversation about Amendment 3 as well. But for us to have a public forum on the topic, I think, would be a good idea. I would prefer staff to make any kind of presentation, not us, things like that. But I'm hesitant to say the sending. I think social media doesn't count as sending, and having another public forum doesn't count as sending. So if we can find

4:51:00Speaker 8

If you all want to put together public forums, I think that that's fine. And however it's decided to be presented, I think that's great. That's fair game, Mayor.

4:51:09 – 4:51:49Speaker 4

One more thing, if I can. I know that the hour is late. This is a very, very important topic for all of us in this room and outside this dais. It's less about the content, because I think that the content, as I've seen the drafts, are very factual. They're clear. They're not argumentative, and they're not advocacy. It is the destination that does matter under the statute. I don't want to use a word that sounds ugly. The word was muzzle. I've heard that said before. It's been said during other forms of the city commission. You conducted many forms. We just need to be very, very careful We are being very guarded about making sure that although it is a topic upon which we have great concern, we also don't want to misstep and violate the law unintentionally.

4:51:51 – 4:52:11Speaker 8

No one's suggesting that we violate the law. But I think that there's a great deal of hunger for information that people can rely upon about this very important matter. We have that information. And we should find a way that is legal to disseminate it.

4:52:11 – 4:52:47Speaker 9

Thank you, ma'am. MR. City attorney, I appreciate your focus on 106.113, utilizing third parties. The law is explicit to what Information can be how it's gathered, how it's distributed. It just does not only impact elected officials. It impacts city administration. I look forward to getting your response at the appropriate time. It's serious business, and I appreciate you protecting us from the law.

4:52:48 – 4:53:48Speaker 7

Thank you very much. And I, again, I want to reiterate, I mean, facts are facts is one thing. But probable solutions that were presented is not something that I'm supporting at all. Just like I stated today, when one of the potentials was get rid of all events, I'm not in any case whatsoever, I'm not interested in supporting that. And I'll make that statement should it be at the time it is to be. But that's not a fact. That's a potential. And it needs to be very clear, because I'm not going to stand behind some of these things until we go through the exercise of what it is that we're really going to do to make it a fact. But again, what is the remedy to the facts is something that I'm against having being published in a format that makes it look like a fact. Thank you.

4:53:49Speaker 8

Thank you very much. Anything else? OK, this meeting is adjourned.

This transcript was automatically generated from the official public meeting video and is presented unedited. It reflects remarks made on the public record by elected officials, staff, and public commenters. Transcript accuracy may vary; view the original recording for reference.