Town Board - Regular Meeting

[clears throat] [snorts] Welcome back everybody. I'd like to call this town board organizational meeting to order. It's Wednesday, December 17th. The time is 7:25. I'd like to call this meeting to order by asking everybody to once again please stand for the pledge to the flag. Council,

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Any [snorts] [snorts] public comments or questions on agenda items only? Seeing nobody approach the podium, we'll move on. We're going to go ahead with the [clears throat] town board liaison assignments. [snorts] Town of do 2026 town board liaison assignments. Supervisor Richard Gino. All departments, all municipal functions, all boards and committees, all town organizations, JHK host company, NDP Ambulance Service. Uh, we need to change that to Empress. Yeah.

And all all elected and appointed officials, deputy supervisor J. Murphy departments recreation recreation commission planning and zoning building with supervisor municipal function is the A fund community organizations do day with recck department JHK park and boyce park with councilman Maluda elected officials all elected officials with the supervisor all parks and town property improvements and comprehensive plans councilman Yan Maluda department's highway with councilman homes constables and dog control officer municipal function is a defund with councilman homes Community [snorts] organizations, American Legion, VFW, seniors program with Julie and staff, cleanup day with the supervisor, elected official, highway superintendent with Councilman Holmes, Councilwoman Susan Jackson, departments, assessor's office, media with town clerk, IT with supervisor's office and town clerk, municipal function is the A fund, community organizations, Dover Union Free School District, the school board, Dover Library, town cleanup day with supervisor and Councilman Muda, elected officials, tax collector, town clerk, and deputy super with deputy supervisor Murphy, Councilman [snorts] Holmes, departments, highway department with Councilman Maluda, Stone Church with Councilman Muda, and trails committee chairman. Municipal function defund with Councilman Maluda. Community events, Dover day, town cleanup with day with down town cleanup day with department with deputy supervisor Murphy and supervisor and the recck department. Supervisor and town clerk will serve as liaison to the Harlem Appa Harlem Valley Appalachian Trail Community and the cons conservation advisory council when we put it in effect. With these [snorts] assignments, I will request a short report each month at our regular meetings. The highway superintendent recreation director will also be asked for a monthly report. In the absence of the highway superintendent or the rec director, the assigned board member will be asked to present a report. The building department will also be asked

to present a report on the month's activity. The resolution to authorize and approve consent agenda items. Be it resolved that the town board of the town of Dobert is hereby approve the following items for consideration and adoption on December 17, 2025, town board organizational meeting consent agenda. Authorize the town supervisor to execute agreement with RBT CPAs for 2026 and authorize town supervisor to execute agreement with logically IT consultants for 2026. I'll entertain a motion.

Second brought by Murphy, seconded by Muda. Discussion. This is a yearly thing. We're doing it at the reorg meeting because it is an every year issue. Right. Any other comm any other discussion? Hearing no further discussion. All in favor? I I any opposed? So carried. [snorts]

Authorized positions and appointments of the town supervisor, town highway superintendent, and the town clerk. Whereas the 2026 town of Dover adopted budget contains the positions of deputy supervisor and confidential secretary for 2026. Now, now therefore, be it resolved that the town board of the town of Dover hereby authorizes the positions of deputy supervisor and confidential secretary in the town of Dover 2026. Deputy Supervisor shall be Jay Murphy. Confidential secretary shall be Lzette Martinez. Budget officer shall be Richard Yino. Town historian shall be Valerie Larovadir. Town clerk Katie Palmer House appoints Bonnie Franks as first deputy town clerk and Nicole Plavchin as sec as second deputy clerk. Highway Superintendent Jason Satori appoints Teresa Jacapino and assistant to highway superintendent.

Entertain a motion. So moved. Second. Brought by Muda, seconded by Holmes. Any discussion? Hearing no discussion. All in favor? I I. Any opposed? So carried. [snorts] Appoint town of Dover consultants for 2026. Be it resolved that the town board of the town of Dover hereby names the following town of Dover consultants for 2026. Joseph Berger PE town engineer. Thomas J. Jacabellis Esquire and Hogan and Rossy and Lori Town Council AKRF Incorporated Town Planner RBT CPAs LLP Town Accountants. Entertain a motion. Second.

Robbed by Murphy, seconded by Jackson. Any discussion? All in favor? I.

Any opposed? So carried. Authorize necessary town officials for 2026. Be it resolved that the town board of the town of Dover hereby appoints the following necessary town of Dover officials for 2025. Account clerk Tracy Anderson. Assessor's clerk Carolyn Lasher. Assessor assistant Robert Rean. Budget Assistant Nicole Scaramuzo. Building Inspector Don Anderson. Building secretary Tammy Burns. Code enforcement officer Paul Johnston. Constables Jason Robert Dean, Dwayne Jackson, Brett Johnson, Francis Lancing, Justin Ramu, Kenneth Wallace and James Miller, Deputy Registar of Vital Statistics Tracy Anderson, Doll Control Officer Brett Johnson, Doll Control Officer Backup Kenneth Wallace, Justice Court Clerk Helen Abrams, Media Clerks Natalyia Ora and Natalie Bril, purchasing clerk Lzette Martinez, records management officer Katherine Palmer House, records Recreation assistant Dodie Grispen, recreation secretary Paula Holmes, recreation director Julie Muny, registar of vital statistics Bonnie Franks, secretary of the planning board Marilyn Van Millan, secretary of the zoning board of appeals Marilyn Marilyn Vanmillan, zoning administrator Don Anderson. I'll entertain a motion.

Rich 2026 up top. Oh, okay. Yeah, we'll we'll correct that. Sorry. 2026 says 2026. It says 2025. It's just in the B. Oh, and where the part I read. Okay. No big deal. I'll entertain a motion with the correction. Second. Brought by Murphy, seconded by Maluda. All in favor? I.

Any opposed? So carried. [snorts] Appoint board and committee chairpersons and members for 2026. Be it resolved that the town board of the town of Dover hereby re hereby reappoints Ryan Cortine as chairperson of the town of Dover Planning Board for 2026. And be it further resolved that the Town Board of the Town of Dover hereby reappoints Deborah Kaufman as chairperson of the Town of Dover Zoning Board of Appeals for 2026. And be it further resolved that the Town Board of the Town of Dover hereby reappoints Kevin Katowski as chairperson of the Town of Dover Recreation Commission for 2026. And be it further resolved that the town board of the town of Dover hereby reappoints the following individuals to the following town boards. William Seedor to the Town of Dover Planning Board with a term expiring December 31st, 2032. And Katherine Holder to the Town of Do Zoning Board of Appeals with a term expiring December 31st, 2030. and Katie Palmer House, Richard Gino, Bonnie Franks, Marilyn Vanmillan to the Town of Dover Records Advisory Board for 2026. I'll entertain a motion. So move

second. Brought by Murphy, seconded by Jackson. Any discussion? Hearing no discussion. All in favor?

I. Any opposed? So carried. [snorts] Authorize the town supervisor and council persons for 2026. Be it resolved that the town board of the town of Dover does hereby authorize the town supervisor to execute the Dober Plains Library referendum in the amount of $395,000. And be it further resolved that the town board of the town of Dover does hereby authorize the town supervisor to purchase a $250,000 blanket bond for the purpose of covering all employees who collect money, including the town clerk, the bookkeeper, and the town justices. And be it further resolved that the town board of the town of Dover does hereby authorize the town supervisor to purchase a $500,000 blanket bond for the purpose of covering the tax collector. And be it further resolved that the town board of the town of Dover does hereby authorize the town supervisor to pay in advance of audit specified bills and contracts including principal and interest on bond anticipation notes. Town ambulance EMS contract gas, water, fuel, electric, telephone, postage and payments not requiring prior audit but under review. employee payroll deduction payments, planning and zoning board members as contractual payments and dispersements of amounts withheld from employees pay. And be it further resolved that the town board of the town of Dover does hereby authorize the town supervisor to sign blank sign bank checks when necessary for all town business to authorize deputy supervisor J. Murphy to sign bank checks when necessary in the absence of supervis of the supervisor. To authorize Councilman Maludus to sign bank checks when necessary in the absent of the supervisor and the and deputy supervisor Murphy to authorize Councilwoman Jackson to sign [snorts] bank checks when necessary in the absence of Supervisor, Deputy Supervisor

Murphy and Councilman Muda. and to authorize Councilman Holmes to sign bank checks when necessary in the absence of the supervisor, Deputy Supervisor Murphy, Councilman Maluda, and Councilwoman Jackson for the year of 2026. I'll entertain [snorts] a motion. So moved. Second. Discussion. [cough] Tommy, the section I I think I ask this every year. The section that states that it gives me permission to cover the tax collector. Do I need to abstain because the tax collector is my wife? [cough] Fine. Okay. Okay. Administrative. This is just strictly administrative. Got it. Okay. Any further discussion or questions?

Hearing no further discussion there and no questions. All in favor? I. Any opposed? So carried. I know I I usually ask that and I

I just don't remember after reading all that. [clears throat] Be it resolved in the event the supervisor Richard Yino is unavailable to sign necessary documents or act on behalf of the town, then deputy supervisor J. Murphy is hereby authorized to sign or act on behalf of the town. And be it further resolved as Supervisor Yeno and Deputy Supervisor Murphy are unavailable to sign or act on behalf of the town, then Councilman Yan Maluda is authorized to sign and act on behalf of the town of Dover. And be it further resolved that Supervisor Yino, Deputy Supervisor Murphy, and Councilman Muda are unavailable to sign or act on the behalf of the town, then Councilwoman Susan Jackson is authorized to sign and act on behalf of the town of Dover. And be it further resolved if Supervisor Yino, Deputy Supervisor Murphy, Councilman Muda, and Councilwoman Jackson are unavailable to sign or act on the behalf of the town, then Councilman Roy Holmes is authorized to sign and act on behalf of the town of Door. I'll entertain a motion.

Second brought by Murphy, second by Muda. Any discussion? Hearing no discussion. All in favor? I I.

Any opposed? So carried. [snorts] Set town schedules and procedures. Be it resolved that the town board of the town of Dover hereby sets the town board meeting schedule for the last Wednesday of the month at 6:30 p.m. at Town Hall 126 East Duncan Hill Road, Dover Plains, New York. And be it further resolved that meetings by the Town Board of the Town of Dover shall follow modified Robert's rules of ordering, including consideration and vote on items presented on a consent agenda. And be it further resolved that the town board of the town of Dover does hereby authorize the salary payment schedule to be every two weeks. And be it further resolved, purchase orders are due every Friday by noon. And be it further resolved, petty cash shall be limited to $250. And be it further resolved, the official depositories of the town of Dover shall be Mnt Bank, NB, it should be MBT Bank and Trust.

Right.

Correct. So we will correct the word Salsbury Bank. It's now NBT. Be it further resolved, the holiday schedule for the town of Dover shall be according with the Teamster contract for the year 2026. Be it resolved, the salaries and wages for the elected officials shall be as per the adopted town budget for 2026. And be it further resolved, the salaries and wages of non-members of the local IBT456 shall be as per the adopted town budget for 2026. And be it further resolved, the salaries and wages of the members of the local 456 shall be as per the town's collective bargaining agreement for the year of 2026. Be it further resolved that the town board of the town of Dover hereby sets the mileage reimbursement for 2026 and the town of Dover at a price to be set by the Internal Revenue Service. Be it further resolved that the town board of the town of Dover hereby designates the Pikipsy Journal as the official newspaper for the town of Dover for 2026. And be it further resolved that the town clerk of the town of Dover is hereby authorized to place official publications or notices for the town of Dover in the official newspaper for the town of Dover. I'll entertain a motion.

So moved. Second. [snorts] Robbie Muda, seconded by Murphy. Any discussion? All in favor accepting this resolution with the correction that I stated. All in favor?

I. Any opposed? So carried for 2026 Town of Dover fee schedule. Whereas pursuant to the town of Dover Town Code, chapter 73 entitled fees authorizes the town board of the town of Dover to set the fees for the town of Dover. And therefore, be it resolved that pursuant to chapter 73 of the town the Dover town code, the town board of the town of Dover hereby directs the town clerk of the town of Dover to publish notifications to give public notice for a public hearing to be held on Wednesday, January 28th, 2026 at 6:30 p.m. or as soon thereafter as possible to obtain public comment on the proposed 2026 fee schedule for the town of Dover. I'll entertain a motion.

Moved second. [clears throat] [snorts] Brought by Murphy, seconded by Holmes. Any discussion? Supervisor. Yeah. Could we just include recreation? We generally include both town fees and recreation. So, as long as you're okay with that, I'm fine with that. Okay, Julie. Motion's been made and seconded. Do you accepted the addition to that as well? Yes. Murphy Muda? Yes. Yes. Motion made in second. The correction, the addition is accepted. All in favor? I. Any opposed?

So carried. [snorts] At this time, are there any public comments? Please approach the podium. Questions or comments? Seeing nobody approach the podium, I'll end it with this again. It's it's an honor to serve with all of you. Once again, for 2026, it's greatly appreciated. It's an honor and a privilege and I uh I respect each and every one of you and I know we'll do the job that needs to be done. I ex, you know, I thank you for accepting the liaison chips. Uh deputy, I thank you once again, each and every one of you. Tommy, thank you very much, council, each and every one of you. But with that, let's have a very happy and safe holiday season, a very merry Christmas, and a happy new year. And at this time, uh, we have upcoming meetings January 7th, 5:30, Wednesday, January 28th, normal time, 6:30. And I'll make a motion at this time to go into an executive session to discuss both personnel and litigation and not return to the deis. Do I have a second?

Second. Motion made by myself and seconded by deputy supervisor Murphy to go into executive session and not return to the deis to discuss personnel and litigation issues. All in favor? I. I. Any opposed? So carried. We are in executive session. Be well and be safe everybody. Merry Christmas.