Parks and Arts Commission - Regular Meeting

Tell me when you're Yep. Good afternoon. This is the City of Liberty Lake Parks and Arts Commission meeting. Today is Monday, August 4th. It's 4:00 pm. My name is Nancy Hill. We'll get started today with roll with roll call. Nancy Hill present. David Heimbar, present. Laura Frank, present. Katie Ferris present. Please show John Bar is absent. Noel Otter La Parkco present. Bob Schneidermiller present.

Please show Joanie Haye is absent but may join us a little later. Gary Edwards present. All right. And staff today we have Tate Hunter, male Stevens. Derek, are you online? You need a new backpack. And Jen Camp. We'll start off with the approval of the July 7, 2025 meeting minutes, which is in your packet under the agenda. Are there any corrections or edits? Otherwise, I'll need a motion. Move to approve.

Second. It's been moved by Laura, seconded by Noel to approve the meeting minutes for July 7 as written. All in favor? I. I. I. Opposed. Please show the minutes have been approved unanimously. Moving on to citizen comments. There are no citizens in the building. Evan, anyone online? No.

No citizens online. All right, we'll move to our action items. And this is our big one, our budget review. Uh you'll see in front of you a long sheet which is the updated budget from our last meeting. Um Jan has done a great job of capturing our edits. And so um a few things have changed since then. I know there's a few updates, Laura, that you have um on something probably. Yes. in regards to budget or other well and let's talk about budget first

before we get started on it maybe whatever you have pertaining to our budget

okay um well I mean this kind of goes into the discussion later as well so at the last meeting we had talked about looking at pivoting from the sculptures that we had in the budget to murals and getting some pricing on that um I was able to talk with the artists that did so I guess starting with the Rocky Hill basketball court. I talked with the artist that did that um looked at what the budget was for a double court and what we would need for a single court. Um recognizing that we're a few years out so escalation in goods and time. Um I I think a $10,000 budget with maybe a 2,000 contingency seems reasonable. So, a $12,000 budget for the Rocky Hill basketball court um is what I had recommended to Jen. Um if we want to be more conservative, then you could round up to 15, but I I don't know if that's necessary. Um and then murals in general, um in talking with a couple different artists, it's just it it's difficult, um to put a a price on it. She said um the last one I spoke with recommended putting a price per square foot for murals just moving forward. So that gives us a baseline. But what the feedback I received was is that generally, you know, the the local artists are working within the budgets that they're given. So they can scale the complexity of the project based on what funds are available. And so she felt for a reasonably complex mural that the 35 to $40 per square foot seemed like a reasonable estimate. Um so using that I did um measure the Orchard Park building. I know there were some concerns about Rocky Hill with the irrigation. So I didn't measure that um and came up with a a rough budget for

that as well. um that would depend on what we want to do. So per long wall it would be about I'd say 11ish,000 uh for a mural and then if you're looking at the shorter side, so the entrance to the bathroom um that would be roughly another $65,000 per side if you wanted to do that. So doing the entire building, you'd be looking roughly at $35,000 um if that was something that we wanted to do. The other budget items, I don't have set values for you today, but I should in the next couple weeks. I spoke with the artist that did the pavilion park mural. Um, we had discussed wrapping the corner. He's um Ralph and his brother are going to work up a number for that as well as the ticket booth. I asked about their availability specifically for next year to be able to complete that work. And then I also requested pricing. We talked about a bronze carousel rider at some point in the future. Um, so while he's working on some numbers, I asked for one on that as well. So that way we'll at least have a ballpark figure that or a baseline that we can work with. Um, and then factor in when we want to do that.

I think that's my budget updates unless you had another one. No, that's um and we'll get to it as we go down through the list. So, I think if we could just start at 2025 and kind of work down the budget sheet, uh, so we don't miss anything. So, the Pavilion Park historical outlook, um, we are on track, that's a carryover from last year. We're on track to finish that this year. Yes. And I think that's on the agenda for later. We have three options to discuss and decide what we want to move forward with, but all three said yes to this year.

Okay. So, we're that's in a good spot in our budget. And then the Liberty Lake Together Art that is Have you got any more updates from that on the Kramer Parkway?

Yes. So, they have the panel pieces. They are getting the powder coating samples so they can decide on color. Everything is still looking good. The only thing and I I told her um you know we kind of need to know where they want it and approximate size. So originally we talked about individual bounding pads and now they're leaning towards one large concrete pad which will give them the flexibility to set the pieces and mount them where they want after they see it on site. Um but to move forward with the permit and the engineering, we kind of need to know what size mounting pad we need to design. So, it doesn't come as a unit. It comes each glass panel has its own

panel is its own mounting. So, um but they're looking at one solid pedestal. Yeah, that makes sense. It it for from our standpoint, it it makes the most sense and it's the most simplistic approach to be able to do it. Um, but we still need to know how close or how far apart the panels are going to be set so we can design um that pad and the the final heights of the panels because my understanding is we need to have it engineered and approved for wind loading and you know other um other factors before we can get that stamped off on. So what who's responsible for next step on that?

Both of us. So I So we need the information from the artist to then be able to engineer it. So we're kind of in a holding pattern. So we're still hopeful for this year. She still thinks that yeah, she's still thinking this year is not a problem. So it's really going to be how long will it take us? So Jen, I don't know. We had talked about doing that just with city staff. Um if that's not possible, then I think we would want to look at contracting it out then. Is there is that the preference do you think to contract it out? I'd like to talk with staff to see if they can do it. I'm sure it wouldn't be an issue, but I don't want to speak for them.

Yeah, it's not a complicated design, so it should be fairly straightforward. Either way you go, whether you know, city staff has the bandwidth to do it or engineering it out. It's not a complicated pedestal. So, I'm assuming the pedestal is going to have some height because they want it to get it up for a viewing area. Yeah. But pretty minimal is my is my guess. Couple of feet or three feet. I'll find out. I don't think even that big. But yeah, so that would just be the But again, I I don't foresee that preventing us from getting it done this year. It's not a So we have we don't need to carry that project over. As far as we know, as far as we know,

as far as we know, no. And then we have the funding available in that project line item to pay for outside engineering. So Okay. who would do that? There's a lot of local engineering firms that we could ask and I'm guessing Jen is the city probably has preferred vendors that they've worked with on that type of stuff. So, I I would maybe lean I don't Yeah, I don't know. We don't do that sort of thing. So, I I'll get with public works department and find out.

Okay. Thank you. Okay. So, we'll leave that as stands. So, moving into the true 2025 um we have the Liberty Lake together art. Uh we are have already decided we're putting the Kramer roundabout art on hold. Uh there's a lot of restrictions about roundabout art that we're not familiar with at this time and we're pivoting to murals. And I know you've done some research, Laura. Is there any hope of getting any kind of mural done this year or will this be a carryover?

I would recommend a carryover. I think it would be pretty aggressive unless we had already, you know, an artist already teed up that has availability um in a design that we like. So, I I would recommend carrying over for that. So, I think for budget purposes, we can just put carry over and and just indicate it's it's flopped over to murals. I don't think we need to outline what murals will be at this point. Just murals. Just murals. And we're we're crossing out Kramer roundabout and putting murals and we're leaving it at 325. Yes.

All right. And then we'll see what we can get done for that. And on the restrooms, I mean, we can delve into it more at our next meeting, but we may not want to do all the sides. We may just want to do the more visible sides and that sort of thing. So, we can check into that. And um before the meeting, Jen reminded me that we also have the new restroom at Harvard uh at the Centennial Trail entrance there. That's a very visible uh bathroom from people driving by. So, we might want to take a look at that, too. Okay.

Um so, moving on. Um the utility box wraps. Now, we could get that done this year and but we need the wrap design. We had discussed getting the patriotic one for the legacy one and then something that would complement um the art piece at the Kramer Park um roundabout. Does anybody have an idea on who would be doing how would we what artists we would want to consider or

um I don't see it in the packet but in that zip file I had sent you with I didn't print it. was like, "Yeah." No, I know it's a lot, but there is um I don't I would have to go back and look through for the artist, but you remember the name of it because I've got the I could pull it up if you remember the name of the artist if there's a I compiled it all into the ones that into the there's a utility box. No, I've got I've got every every one of them on here like Stacy Boy, Soldier of the Future. Oh, shoot. I've got No, I don't You don't remember? I don't remember. There was an eagle one though, so that would be maybe kind of a there was one that just kind of stood out. So I think we have some options within there if we were trying to get it done this year.

So we can um work on maybe putting that on our next month's agenda and select something from that art. We can do that. And Jen, if you want, I can go back. I do have the original selection matrix. So I could just go back and tell you instead of everybody looking at submission, I could let you know which one ranked and then Makes sense. See if that if there's any that the commission likes from that and if there's not and then what are you thinking for the um the Crangro Parkway to complement the art?

Um we had talked about something natural, right? So is there any choices in that file? There were some. at. Okay. So, I can pull those out as well. Okay. All right. So, we'll put that on. Yeah. If we wanted to just work with what we already have there, I think there's options. We something specific. It might be the one called Eagle. Yeah.

Just I just No, I don't know. I don't even know what it's called. I opened your 2019 utility box selection. Let me share this if I can. Yeah, that that's pretty cool. Actually, I felt like I had put them all on a single file that we sent to the the selection panel. The individual artist ones were muralists that had submitted. Oh, that's what I believe. Here's Yeah. So, you have submission one is the eagle. Submission two is the cougar. Yeah. Is it Is that what you're talking about?

Yeah. So, there's a whole bunch with I think there's 30ome within there, but there's some good like natural type ones. Um there's Oh yeah, there's a lot to choose from. So we have quite a few within there and you'll I mean you'll be able to see the ones that we've already used. Why don't we select that in our next meeting because we are under uh time crunch today and we need to plow through the budget. Yep. But we can focus on that and pick it and then if we pick one, it shouldn't be a problem to go ahead and get that wrap done this year so we can finish that project. So I'm clear um for the next meeting. You want me just to send this document out? Just this this particular document. It's tough to send out every single one of those files that you sent me. Oh yeah. No, no, no. You

So if I just send you send that one out or again, if you want, I can let you know which one's ranked. Okay. The highest. That top one wouldn't be bad for the Kramer Parkway because it's kind of the idea of the Yeah, the one before that was like the pixelated color. I like that one as well. So, there's a lot of really nice pieces in there. Um, that one we used, I don't know, but people are out there ringing a bell. Um, so anyways, yes, there's we have options within there. So, um, we'll take care of that and get that done this year. Then moving on to story walk. And if my memory serves me, we'll find out more once school starts up, David on.

And that will be a carryover project because we may spend some money this year on materials and then the install wouldn't be until next year. Is that correct? Yeah. The uh S the instructor there, he was in a an accident, so he hasn't been able to do anything. I spoke with him about two weeks ago, but we'll uh we'll visit that again. It's already on my calendar to follow up. Okay. I think the end of this one. So, Jen, let's carry over the story walk to 2026. Understanding some monies will probably be spent this year on materials, but the install and the completion of the project wouldn't

would Yeah. wouldn't be till probably close to the end of the school year, I'm guessing. So, instead of saying fall 2025, spring 2026, you just want me to say carry over to 2026? Yeah. And take it completely out of 25. No, leave it in 25 because we may spend money this year. Okay. Yeah, it'll just be a carryover. So, I I would just say pretty much how it is, but we just need to note it down in the 2026. And it looks like you have that there. Okay. Leave in both. Leave in. Yeah, I think that looks good then. And 26. Okay.

Okay. Beautification. If you recall last meeting um we talked about painting the boulders at Orchard Park at the um splash pad because of their tripping hazard. So Laura, what did you find out about that? Yes. So I met with So at the last meeting, if you recall, we talked specifically about working with the artist that did the chalk art. Um gosh, I can't remember what year that was, but anyways, um the artist is Stacy Boyer. and I reached out to her and was able to meet with her and her painting partner um Jennifer Batty. Uh they met me at Orchard Park. They're super excited about the project. Um it's further down on the agenda, but um I feel very confident that they're going to be able to produce what we've asked for.

I did print that that you printed that one. So everybody has the that one. Okay. So, oh, if you look in your packet, which this one is there, the full Yeah. Or that's the one I Yeah, there was there's five pages of Yes, that's the loose paper. It was a last minute.

So, I put together Stacey sent me um just some portfolio work that she's done. Um, so that's the the three pages in your packet and it's the top says Stacy Boyer and Jennifer Batty. So this is some of the work that they've uh done together in a couple of Stacy's pieces um solo, but they were super excited about the project. It's right in their wheelhouse. They've done a lot of work um in local parks. Um so what excuse me, what is this for again, Laura?

The boulder. So the there's tripping hazards in Orchard Park and the safety has painted them like a green color just to try to draw attention to them. Um so we talked about instead of just painting it like a neon color or a safety color that we incorporate it into the the park. So if you look at what's been painted, there's only like six boulders that have been painted, but there's really about 50 in that in that area. And so they had some really great ideas of which boulders they would maybe want to include in that. And then how to um they also asked about painting the surface of the splash pad to like to further connect them. So you could have like vines going through and and then some of the rocks in there would lend to, you know, different types of animals or plant clusters. So you might take five rocks and make like a worm or you know you could take a single rock and make you know a rose bush or whatever. But um so further in the agenda and I don't know if you want to jump around but I would like to propose that we offer them a stipen to develop a plan. Um they have the availability this year to complete the project 100%. So,

that's another

and to to that said, also in this year's budget, we have the pavilion playground planning budget of $5,000, but because of SCJ, um the consulting firm working on the park comp plan, we haven't spent any money. So hoping we can flip that $5,000 over to beautifification and that will allow us to put $10,000 in the budget for the boulder painting. Do we have any idea of a cost? I asked them to consider that when they're doing their proposal. So when I spoke with her about budget, I said there would be somewhere between five and 10,000 available. And it would really be once we set that number trying to do as much as we can within that. And she did ask if we were wanting to look outside of the splash pad area. Um at this point I said we were our primary focus focus is right there where there's a lot of heavy traffic in and out. But if the commission or the you know city staff wants us to look beyond that um there are other you know that that park has a lot of boulders incorporated into the design. Um, so we would maybe just need to take a quick field trip and identify if there's other critical ones. But for this project, I thought we focus on the splash pad and then next year if we felt like we wanted to expand, then we could look and and kind of target other areas. But but this is really, you know, because you have those rocks around the drinking fountain and there's a couple going into the picnic pavilion. So, I just think that's a hightra area more so than

what we would like to see also from staff's perspective is the the real obvious ones first where people are actively walking versus like the ring around the splash pad isn't such a concern, but it would be cool to have those done someday. It'd be cool to have it done in there because within that perimeter there's like a couple in between as you're exiting. Yeah. The Yeah. So

my my suggestion is we see how far the $10,000 go and get them to do that work this year and then like you say we can work on in a generic category of our beautifification or something for next year because I think we're raising that up a little bit and continue that forward if if that's a path we want to see. But focusing on the ones that you know are a safety hazard and start there makes makes sense. Excuse me. I had a question. the 5,000. Is that um our budget to SCJ?

No, we didn't know we were going to have SCJ when we made that budget. We thought we were going to have to have some kind of meetings and some materials and different things and we didn't have to do any of that. So that that's just money that's sitting there. So we since we'll stick to the agenda and we'll vote on that. But I think, you know, if everyone's going to approve that 5,000 moving over, then we'll see what the artists um come up for 10 and then hopefully we can have all that and get that approved by the next meeting so that they'll have time to get going on it, if that makes sense.

Yeah. And and working in the fall is actually a little bit better. Well, it's more preferable for them temperature- wise and, you know, in the range, you know, the temperature range for the paint. When they when does the splash pad turn off? Usually um usually Labor Dayish. We might leave it on a little bit longer weather depending. We had talked about late September, October as a potential schedule in terms of Well, that works good for us having time to get the artist agreement up in front of council and moving forward with that.

Okay. So, it looks like we're going to spend our beautifification and hopefully the uh playground planning monies for this year. The Smarty Board, we've taken care of the community art. Um the goat statue, um that is still um on progress and I can give you an update on that towards the end. Um but we're still moving forward with that. We'll be paying the artist a stipen and get his rough design. So that kind of takes us through 2025. Okay, great.

So let's talk again about 2026. Now we're going to have the carryover of the Liberty Lake together as you see is noted here and that is our um replacing the Kramer Park to murals and uh so we'll just figure that out later. a story walk. That's the carryover we discussed. And the community art which will start this year for the goat statue and complete in um 2026. So that we're set there. So will that number change though? I imagine we're going to if we move forward with the statue that there would be a down payment made this year.

Yeah, there'll be something made this year. I'm sure. He said he he would fire up the forge in the winter because it's a lot to do in the summer. Um and of course a stipen would be coming out of that. So we will spend some of those monies this year. I just don't know how much how much. Yes. So okay now we're in 2026 new. So the pavilion park ticket booth and mural extension. We have the 35,000 in there as a placeholder. Is that going to be enough? I believe so, but I will have that information before the next meeting and but we have to vote on the budget this meeting. I believe that's enough. Yes.

Do you think that's plenty to include the contingency and everything or do we want to increase it just a bit? The sidewall is a lot shorter than the original. The original one was 10. So, I'm assuming that that sidewall just again based I think that he felt maybe wasn't quite enough for the bigger one. So, I think between 10 and 15 is okay. Going to be adequate for the smaller wall. Plus, the ticket booth is much smaller. So, yeah. Could we scroll that up a little bit? Oh, yes. I'm sorry. So, then we come to Pavilion Park Playground. Um, which we have no budget for. That's the city has the inind replacement budget. I I just remove that. Let's just let's I would just remove that.

Yeah, we don't really need it on our Okay, let's just get rid of that. It's gonna happen. But yeah. Okay. The city hall renovation project. That's kind of They don't even They haven't even heard about this yet. No. So, Mark, can I put you on the spot to talk about the where city hall is going to be and what opportunities we might have?

Uh, sure. So, uh I don't remember exactly what meeting this was, but within a handful of meetings ago, the council, uh authorized us to develop a design and construction project for developing the legacy building as the new city hall. And then a correlary to that project was doing some uh remodeling in this building to make it uh offices community space. So the architectural services portion of that project is on tomorrow night's agenda as an action item. And so assuming all of that moves forward within the next year or so, we would be planning to uh certainly design and then likely con go into construction on the legacy building to convert it to city hall. And so there would be an opportunity in that project to incorporate some public art. So, uh, when we did the architect interviews a couple of weeks ago, um, one of my questions to the panels was, h, can you utilize and incorporate public art into these types of projects? Have you done that before, etc., especially in a municipal setting? And and both parties said, "Yes, absolutely. This is the time to start planning that." So, that's why this got added in just recently. Um because the architect that we are recommending and chose or we selected um they interestingly enough on their document that they shared with the interview panel they had a picture on there of a his history wall that they actually designed in house in their um graphics department and it told it was for a YMCA in Everett and um it told the story in the beginning of the history of the city. this is where we've come, this is where we are now, this is our, you know, future kind of a thing. It was really cool. It was a big huge wall and

it told stories and then it had pictures all over it. And because um we have so much historical so many historical photos here, it kind of would be neat to carry that theme over to the new city hall if if you know that's what the commission so chose to to recommend and desired. And then do you want to share part two of that? Mhm. And so, um, we would be potentially looking at using Karen Moy, which is, we'll fill you in on that too in a second, um, to help us get that, uh, project, whatever that might look like, implemented during the design process with the architect firm. So,

can I ask a quick question on the on the project in general? We had um as a commission approved using the new library when when the library was going there as a pilot project for a percentage of that budget going towards art. Would would that now happen with this project or is that

it certainly could. I mean I I would think the commission would want to re-evaluate that just to make sure that was still the desire, but absolutely it could. the the prices are roughly equivalent and so if you were using some kind of percentage it would be approximately equivalent. Uh the other opportunity in in thinking along those lines is that this building also would become a potential landing spot for some additional public art because there will be some renovation that occurs here as well. And when we met with uh Karen Moley regarding possible consulting and she had looked at the out exterior of the legacy building and I don't want to use the I can't think of another word kind of blah and but she said there was an opportunity in this in one of the upper reaches of it to do like a cool mosaic thing or something like that and then along with the potential um historical you know creative display in the lobby So I I think for now because we don't have a percentage or anything set aside, we don't know what's going. So we should put a number in as some kind of placeholder for this um city hall renovation project. Or maybe we just call it because we didn't do Liberty Lake together. Remember we kind of skipped that category because of the carryovers. We could call it um we could actually call the city hall stuff. could call community art and then we could just put city buildings and then that and we put a a number in that as a placeholder and then as events unfold we can figure out what we want to do but we need to have something in the budget this year for next year because construction's going to start. We don't want to get left behind and it be done and saying, "Oh, you know."

No, absolutely. And that that was why I asked the question because we didn't have a number for the library building. It was part of the library building design construction budget that was allocated to public art. It was it the intent wasn't for it to be on our budget line item, but as part of the project budget line item. So, just and I think that's still a valid methodology. we would just have to make sure that as we moved forward with the project, it was specifically uh allocated in in that way because I I I think right now the budget that we've talked about, Jen, correct me if I'm wrong, uh does not specifically include public art, but we could easily add that uh to the scoping.

I have a question. So on these projects for new uh renovated buildings or whatever um is there consideration of including u indigenous stories in the history of the community? Um I don't know. We haven't gotten that far. Obviously we'd have to drill down but we are talking about having some kind of historical display. So the sky's is the limit on what that could be. I'm sure we're just kind of doing the broad strokes right now. Okay. So I think we should say instead of the city hall renovation project, I think we should say community art be city hall

and then city buildings because it could be something here and then in the notes put and then I'm sorry. Go ahead. So community art- city buildings and then in the notes we can specify city hall legacy renovation for this particular project. Yeah. Or it could be also something in this building too. We don't know. Well, I don't think that would happen until 27th. Is that correct? Tenatively, it would be on a different timeline. I'm not exactly sure at this point. We'll know more once we issue the contract.

Well, why don't we just call it city hall then? Yeah. Community art would be city hall. And then drop down really quick to where we have the um where' it go? Where's the uh oh, community where we have community art and it has the basketball court at Rocky Hill. Let's change that to Liberty Lake Together because we already have all those um designs for basketball courts that are all centered around the Liberty Lake Together. Uh it wasn't Liberty Lake Together for that. That was we just said Liberty Lake as the theme. I mean, you could call it Liberty Lake together. It's a little bit different, but I don't know. At least the one slide that had that theme that we chose, right?

Well, the the courts right now it said we just wanted it to say Liberty Lake on it. So when you look in the packet, you have the court submissions and they're not necessarily Liberty Lake together. They're just they were meant to be inspired by right are the city and the surroundings. It doesn't I mean it really doesn't matter. So we can just call it that just because it's a category we have. Yeah. If you want to keep like categories. Yes. But it's it's got a different Yeah. theme to it. So what kind of a number should we put on that? Now it the basketball mural you said that would be about 12K.

So if we keep that as a small project under the Liberty Lake art or Liberty Lake together art. So we if we put 12K in there instead of 40 instead of 40 and then we put a bigger number Yeah. up in the city building, city hall y category. So maybe like I would say at least 50. I was almost thinking 60. Thinking 60. You were thinking let's just put 60. Right, Mark? So don't you love volunteers? Yeah.

Well, we're actually saving you money if you would add to those two. Yeah. The bottom line is less. So, it's a Yeah. Okay. We'll put 60. Thank you, David. Well, it may not be less because now we have to talk about the art consultant. You got to get it.

So, so I printed off her proposal that I just received this morning. We spoke with her. we kind of lined out what where where as a commission we we think we need help from her and where where her expertise could help us. So if you look at it, I don't expect you to read through it right this second, but she ended up proposing several options um that that we could wrap into an agreement, a professional services agreement, and uh I think her total all-in estimated not to exceed 18,000. I think that's very reasonable. um we obviously don't have to do all of these things and I apologize I didn't get this to you sooner but I just received it um today.

What what timeline are in terms of how long would we be con having her as a consultant? 12 we have that yeah I mean ideally we talked about having her on for approximately one year and then we can re-evaluate or when the not to exceed 18 if we burn through 18,000 in 6 months we would need to re re-evaluate but I think we would bring her on as soon as possible so that she can start with the architect firm through the design and process of the new city hall um or some breathing room. No. Yeah, I think it's a Oh, I think it's and it will probably be less than the 18 because we're not doing the roundabout. Yeah. So, I mean that's a big big X and the city of Hall was on here. So, if we put 18 as a place,

I think 18's good. I think for the roundabout it would still be nice to have her work on it while we have her on. Yeah. So, then she you because there's a lot we don't know about it, right? Which is what we ran into. So, if she can help us and sorry I didn't read through this. And it also it also loops in um the Spokan Arts group um the contracts actually with them. Yeah. Yes. Right. And so we would have the um ability to really tap into the artist network through them. They have a huge I know.

Okay. So we can put 18 as a placeholder there. We raised beautifification from 5 to 10 which is good because five doesn't buy you much anymore. Um the programming we'll keep at 10, don't you think, male? And then now we've have the Liberty Lake um art at 12K. Do we want to just change it to Liberty Lake art instead of together and drop together or Sure. I like that better. Okay. So Liberty Lake art instead just drop the So we'll have community art and Liberty Lake art. It's just a at 12,000. 12,000 for the basketball mural at Rocky Hill. Yes. Okay.

On on that one, are we wanting to look at what we already have? I think we were only thinking that if we were trying to push it this year or I think we can get new ones because it'd be nice to get the design that's suited for the single. Yes. When I was looking at the Rocky Hill. No, that's what I was too. So, I agree. Yeah. So, we can Yeah. redo that call. Um and then the maintenance at five. Are we comfortable with that? What was going to be the cost of the of the fixing of the mural and the skateboard?

Let's leave it at five for now, but I have both of the artists that did it. I've asked them to look at it and give us a number. So Danielle had mentioned on the the court if it's just touch-up work. She said she doesn't even need to do it. That we could just hire an amateur painter to use the paint and do little touch-up if she has to like repport, which I don't believe she does. um then it would be a much cheaper fix. She was going to go there and just do an inspection of it. And same thing on the um on the skate park. He has a team. So they were going to just take a look and see how much would actually be required. Okay. So for right now, we'll leave uh five in for maintenance for next year. And we

was it damage or just maintenance? Just maintenance. We just don't want to get it to the point. That was one of the when we originally did the call, one of the feedbacks that I got from um an artist that worked directly through Hooptown was make sure you budget maintenance of it because if you're not and you know we were downtown for Hoopfest and that main court in the park there, you know, you you can tell that it it has not been maintained and you know, just it'll take a lot more to get it back if we let it go. So,

okay. So, what number do we need for Symphony for next year? I don't know. They're they're uh I think this is the last year of the contract. Yeah, this is the last year of the contract. So, I don't know what they're going to renegotiate at. Is it 25 for the year? It's No, it's it's in here. Um can we just put 2B 21? It's 21 this year. No, in terms of the the uh year of the contract date. 2025. This is Yes. This is the last year. Yeah. I know with three years contracts still. Yeah. I know we put numbers in there, but it's not money we're necessarily asking for. This is

it comes through a different We could just leave it blank. Yeah. And then when the the new agreement comes forward, it'll come to the commission for support support to move forward to council. So, yeah. I mean, so that would be for symphony and fireworks and fireworks. What about winter event which we don't even have a clue yet. So I say we just leave them blank. And I mean honestly we although you do vote to move them forward to council. So maybe we do leave them on there just for that sake. Yeah. I would leave them on there and just leave them lose sight of it.

Yeah. Just would the winter event I know it's still being determined but would that be something that we would start budgeting or is that something that will still come out of a different line item? Um, it kind of depends and we can get more into this in the next meeting. Um, but we're trying to build something. So, it's going to take several years to build this winter event. I mean, it it could it could be supported by the parks and arts commission fi uh financially, but it'll be in your budget. Yeah. Oh, boy. So,

yeah. I mean, so Okay. So, the example is if if we wanted to I know we've got to hurry with Mark at a company. Oh, if we wanted to um hire an artist to build some goat frames to put lights on that that would be a great project for the parks and arts commission. If we're just going to buy things out of a catalog, then that we'll just run that through our own our normal funding process. Does that make sense? Yeah. Laura, I mean, you you said the gist of what I was going to say. I mean, from an operating perspective, all of the operating costs would come out of the operating budget if there was going to be like an art component or a special Yeah. consideration component maybe would consider

something artistic, which is possible, but we'll leave symphony, fireworks, winter event as just placeholders to know that we're going to may have some weighin on it and also at some point if we want to take up a special project within a category that we then you would specifically do that. I also have in there for next year the city birthday event because we're not we're not even I'm we're don't know what we're going to do or what that's going to cost but it will be something that we will probably bring forward because it's going to be a big event. Um and and maybe some ideas we need help with ideas. Okay. So we can have plenty of talk about this winter. Yeah.

Okay. So we'll leave that on there. So that's 2026. What? Sorry, I know we're on a timeline. On the city birthday event, is it I I know you're still piecing it together. Are you like from a parks and arts, would you want like an art piece that would be unveiled? Is it that would be really open to ideas? We need ideas and then we would have to have a budget allocation for that. That's the only reason I'm asking if we're trying to put a placeholder because this isn't I know we're voting on this, but this is still not our final final. So that would be a great example of putting a budget number under that that item for an art, let's say a sculpture um to unveil at the event, then that would be suitable to go in this column or this row.

And um we'll also be looking for probably volunteers from one or two commissioners to be on the organization committee. What month is the birthday? August of next year a year. You normally do it as part of the symphony event, right? The birthday is cupcakes. Yeah. But this will be a little more than that. Well, if we were going to get a piece of art done to unveil next August, we need an advance on our allowance. Kids, I think that would just be a matter of going through the budget process, but this is the 25th anniversary or birthday, so it it carries a little bit more

significance. Yeah. So I I wouldn't see that as being far-fetched at all. Okay. So what let's put a number in that as a placeholder understanding we may ask for some of that money this year and then next next meeting we need to discuss because we we we might need to get like I say in advance what it what kind of a number are we putting in there for something we don't know what it is. Yeah. I mean, do you want to just put the 40,000 that we had allocated for community art and we decided to do something then? Sorry, I didn't mean to derail it. I was just

No, that's a very good point. I And I think that would be kind of cool as part of the birthday celebration, some meaningful public art is unveiled. It's it's certainly a milestone and an opportunity to sort of fuse two things. So, that's a good idea. No, it's a great idea. Thank you. Okay. So, 2027, just briefly, we have the 10 for beautifification, 10 for programming. Um, I don't know about the city hall. I'll change that title. That would be community art, city buildings.

Yeah, I think so. Just scratch scratch that and put under community art the next line just put city buildings on that. Oh, okay. and we can leave that 40,000. We'll just combine that into that'll be our community art with the with all the building projects. And then we have a smarty board possibly. Well, by 2027, we'll probably be ready for that at Pavilion Park. So, that's good. I wonder if we should up the amount from 3500 since it's 2027. David, what do you Maybe we could dial it in. It came in well under three, didn't it?

It did. Yeah. 2800. So 35 $3,622. I think 3500 still. Yeah. Okay. We can adjust it again next year anyway. Liberty Lake together. Um 40. Do we want to start striking the together and just call it Liberty Lake art? Yeah. Just pull that up, please.

Oh, yes. Say thank you. I'm sorry. Um, and that's at 40 and we don't know what it is, but we don't have to. Um, the maintenance and then we have our same placeholders. And then when we drop down to 28, we have the 10, the 10, the community art, 40, we'll strike Liberty Lake, we'll strike the together. We got that 40. The trail head beam project. We dropped that way down there. That may that should maybe go up because if we're renaing buildings maybe and it can go in Yeah, there's a good opportunity to maybe let's move the trail head beam project up to either

Weren't we going to put that in the library? The new library building that we don't know about yet. Yeah. Well, we could do something with it sooner or we talked about that or turning it into a bench outside the restaurant. There was still I think we decided it's glue lamb. We don't want to put it outside. No, inside the restaurant waiting out the kind of waiting area. Yeah, signs in the or in the new city hall maybe. Yeah, I like that. Underneath the historical display [Laughter] the history of Trilood Golf Course. Shall we shall we move it up to 26 just and keep moving it around as we see fit just so part of the conver?

I'm going to scratch the new library building then and just leave it as tenative location just just yeah um and you could just put two city building and it'll be a city building a a city building to be determined. Are you move you're moving it to 26 or 27? What? you're taking should move it to 26 just in case it's a possibility for the city hall because they're going to be

um talking about that even if it wasn't done until 27. It it makes it part of the conversation. Okay. And then we have the maintenance and then we have our same other placeholders. Okay, we're done. We got it. Just need to vote now. All right. and understanding that it's really next year the ones that we have to have dialed in on the other ones we can work on right and fine-tune. So, all right. Any questions or comments or did do we think we captured everything and we're actually going to have some projects and done and it's going to be exciting. We need to approve this for

Yes. I So we need um Yeah, we need to approve this. Would we call it a draft budget? Like what's a budget? Um approve this draft as our final and then I will correct it and get it sent out to everybody to make sure it's what we all discussed and there's no I didn't miss anything. But I mean based on our conversation, that's what we're Yeah. approving. So, we'll need a motion for that and then we'll move on to the fee schedule.

I move to take our parks and arts commission budget 24 to 28 and move it to our final draft. Second. Okay. It's been moved uh to approve uh the budget that we discussed today for 2024 to 2028. Um, any questions or discussion on the motion? All in favor? I I

opposed. Okay. Please show that the budget has passed unanimously. Um, male, do you want to go go through the fee schedule really quick or answer any questions if there are any, but I believe male is looking for a vote on approving the 2026. Muel, maybe just highlight the changes. Everything else is stay is the same. And so he's got the highlights, the yellow items. Yeah. All right. So, do you want me to put it up,

please? So, the highlights um with the park uh or field reservations, we uh suggest removing the fee for ball field prep and moving away from prepping fields for organizations, allowing them to prep for themselves. So, that's one of the changes. Um, and then we had some fees that we originally instituted for 2025 and then council changed it to help the nonprofits kind of plan moving forward. We would suggest moving it back to those fees that we suggested in 2025, but then we would work with organizations that have long-term rentals and uh do an agreement with them so their their rate is more reflective of the long-term rental. So those are two of them. Uh we also just updating some of them adding town square now that we have fees for town square and park shelter there adding those to the form and then adding fees for uh some of the classes that we've instituted whitewater rafting. Uh we'll be removing the art class currently. uh we had to make some changes there and then adding some fees for if we decide to start adding food vendors or non-food vendors to some of our events. So adding some fees for that for future just for the winter potential winter programming that we may have coming up. So those are kind of the highlights.

Does anybody have any questions? Did you receive any feedback from users regarding the the updated fee schedule this past year? Like are we in line or were there any that are saying hey this is yeah cost prohibitive or so most of the comments I had was because of the long reservations like for example little league they reserved so much those fees were much higher than they had anticipated and so to combat that those long reservations are the ones that we would do an agreement with. Other than that, I did not hear much about planes. I had another long reservation uh soccer group that was going to pay the fees. They didn't have any issues with it. So,

on those, are you It's not a a processing fee per No, it's just one one application. Thank you. Welcome. Any other questions? If not, we'll need a motion to accept uh the proposed fee schedule for 2026 as presented. I so move.

Do we have a second? Seconded by Gary. Thank you for the motion. David, any questions or comments on any discussion on the motion? Seeing none, all in favor? I opposed. Please show the motion carried unanimously. Next on our agenda item is we need to vote on what we've already discussed, which is uh reallocating the Pavilion Park playground um monies of $5,000 up into our beautifification uh line item. Do we have a motion? I'll move to relocate those funds. I second that. Moved by Laura, seconded by David. All in favor?

I oppose. Please show that passed unanimously. Um, core climbing.

Yep. So, I'll be really quick with that. Uh, a couple months ago, I had introduced um, Core Climbing. They're a climbing group out of Postfall Steline Area, and they reached out about potentially partnering up for some classes, some introductory climbing classes for adults and youth. Uh, at the time I had brought it up, and the the commission was interested in learning more. Um, so we did some more discussions with them and are in the process of moving forward. So it'd be adult classes, introductory, teaching people how to climb, ballay, uh, things like that, safety while climbing, and then same thing for kids, some introductory uh, classes.

And Muel included the agreement on the last page is called exhibit A. It shows you a scope of the services that kind of clarify what it is. So, what I'm looking for is that there's still interest in us moving forward. They were closer than the YMCA, which was the next location for climbing. Is this here? It's state line in the post on either on the Idaho side. So,

you want to do you want to give a brief I see I see the question. So, one of the things that a lot of parks and reccks will do is they'll partner with other organizations because they don't have the staff or the capabilities to offer these classes. And so, what I typically do is I look for classes or programs that we can partner up with. And if we don't have it within the city limits, then it's something I don't mind reaching out to the the next closest organization so we can offer some more programming classes. So, we did that with the whitewater rafting recently out of uh Spokane. I mean it's basically a courtesy for our citizens to give them more opportunities even if we don't have the exact equipment or body of water in this area.

Not always and some of the times too it is cheaper going through the parks and rec we're we are providing a bulk more bulk registrations than they normally get. Not every program is always cheaper, but a lot of times these introductory classes and the 20% that we retain um normally kind of covers would cover the cost of field reservation or whatever on site. However, it's not being held within city limits, but you kind of think of it as the 20% allows us and the agreement allows us to be able to advertise for them through our city website and city web page. Is this um I know their address there clear of Waterloop, but is this like climbing down at the river there where they have the It's It's an indoor facility. Okay. Okay.

Interesting. Out over by Bucknive in that area. It's a big climbing area down there on Yes. the face there in Yellow Park, however you say the name of that park. I need to tell you a story about Blay. Back when I lived in Seattle, we there was a group of us who were going to uh train to climb Mount Reineer. Cool.

So, the person who was coordinating it was um an expert at climbing and that kind of thing. So, we go out to this place where there's, you know, a steep wall of rock and everything and below it is snow. And so the first guy is blaying it, laying down. Okay. So he's down on the snow, lets go of everything. He's gone. His head was under the snow. It just, you know, it hauled it out so much that his weight just took everything away and he were, everybody was just standing around looking down at him.

But we got him out. Well, that's good. Well, that's where the safety comes in, right? Yes. What I'm looking for is just a motion if the commission is interested in any proceeding and if so, then I would send the agreement to council. You think is this going to be self- sustaining so that the fees they're charging is going to add any extra cost to the Liberty Lake? Uh, no. There shouldn't be any extra cost. Do we have a motion? I so move that we uh add the u core climbing to our itinerary projects or classes. I'll second. Okay. It's been moved and approved to move forward with the core climbing project as explained by male. All in favor? I I

I opposed. Please show the motion passed unanimously. And then our final vote is um on the Kramer Park roundabout project, replacing it with mural art uh to be determined as discussed and indicated in the budget. Do we have a motion? I will move that we replace the Kramer roundabout project with mural work. We have a second. Second. It's been uh moved and seconded uh to replace the Kramer roundabout project with mural art. Um, and that's in our 2025 carryover to 2026 budget. All in favor? I I

I opposed. Please show the motion carried unanimously. Moving on to our unfinished business, the never forget garden electrical box. Is that installed, David? Well, you know, uh, I thought it was a couple of times. So, I did reach out to, uh, reps today. I did not hear back from them. I know he's in town because he did email me on a matter that I'm using him for at my school, but u I would be very hardressed to imagine that it would is is going to be I'm I'm hardressed to believe that it won't be done this week. So, we'll have it done.

Well, looking forward to seeing it. Thanks for handling that for us. Appreciate it. Civilian Historical Outlook, Laura.

Yes, Jen. I don't know in that zip file there is a historical outlook options. Um so we have pricing from three companies all that are able to complete the work this year. Um the first company is about4500 $4,600. Um they are an 8 to10 week lead time. They will work with us on the design. So that price could vary slightly depending on what we chose. Um the pictures that you see there are just kind of what was sent as like a vision board. really trying to complement the um the arbor and the rose garden. So kind of that just tube type um construction. The second company was a little more expensive but had a fourw week lead time. Same thing. Their pricing was based on the more complex what they considered the more complex designs to execute. Um and then the last company is 7,800. However, that includes three items. So, they have kind of what I'll call a standard triple post mounting pedestal. So, kind of a a off-the-shelf type item versus a more artistic design. Um, and that cost was just over 2,000. And then the top panel, the $4,300 item there is what the historical society is working on. Um, and then just over $600 if we were to have them come out and do the install. So, if we're installing it ourselves, that would go away. the um the I guess the benefit of this company would be that it's all items are coming from the same place. So they would know what the historical society is doing, what the exact dimensions are, how it needs to be mounted. So that would take away some of that coordination work. However, you trade off a little bit of the artistic um look of the mounting pedestal. So um those are the options that that we have before us. Um, I'm familiar with all three companies and feel very confident that they would all

provide a great service to us. So, it's really a matter of if we want to focus on a more artistic pedestal or do kind of a and I don't remember how much we spent already or or would any of these all of these be within our budget? We've spent so everything would be yes, everything fits within our budget. Um, I saw that was six to eight weeks and the others were a little bit farther out. One was 8 to 10 and one was about four, but the four was after we agreed on the design. So, they would put a design proposal together and then once we say, "Yeah, we like that design," it would be about four weeks to fabricate. You've been the boots on the ground. What's your recommendation? Oh,

one, two, or three. Can we see one again, please? Sure. It's like at the eye doctor, do you like one or do you like

Well, and the the pictures for one and two are the same because those are what were provided in the call. So, those were pictures that we had sent them saying, you know, this is kind of what we're thinking. It's something the pavilion and the road already there. Um here are some ideas we have. And then the third kind of an offtheshelf they can have it ready made and um and completed quickly. So the 6 to8 weeks is for that and the top plate. The other two the price is just pistol not the top plate which is coming from the historical

the pedals in two in one look like the pedestals we have um for storywalk. I mean if you think about those is are those single platforms or is they all are they all connected together on that first picture and there two Oh those those are single. That was one idea. Um, but the historical society has moved towards more like picture three where it's just going to be one solid top plate. We had talked about breaking it up kind of like like like kind of like the mural, right? Where you have past, present, future type stuff, but it's um I mean three is not really overly artistic, but it's nice and clean looking.

It's nice and clean. Um, so I I would say, you know, company one, the lead time's longer. So I would be comfortable and this is between I guess just up to the the pleasure of the commission is do you want a more artistic or just kind of a straightforward three as well. I kind of like three too and it won't distract from the display at all. I mean it's but it's the pleasure of you guys. What? Whatever you guys want. Any any comments from online? One, two, or three. Is there anybody online?

Yeah. I mean, like I said, I I've I've personally dealt with each of these companies um either through the commission or or professional projects, and I I feel like they're all more than capable of providing us a quality product. So, I I'm very comfortable with any of the three. We want a motion to We'll need a motion, but we need to decide. Any feedback online? Katie Ferris is the only one online. Katie, okay, it's up to this room. And

I think I was muted, but I think three looks good. that it looks uh real easy to read and everything all together in one spot. I move that we as a commission we uh approve uh design number three for this for the um pavilion park. A second. Okay, it's been moved and seconded to go with design number three. Any discussion on the motion? Seeing none, all in favor? I I

opposed. Please show the motion carried unanimously. It's number three. Okay. Kramer Liberty Lake together update. I know you pretty much sort of did that. If I can though, um, as part of the the combining of the beautifification and the pavilion park, I'd like to entertain a motion to approve a stipend for the artist to do the proposal. Um, I think for the uh, Boulder painting Boulder Art. Yeah. I didn't know. We didn't have that in the vote, but I think we need to approve it. So So you're making a motion?

I am making a motion. Um, there's two artists, so 500 a piece to develop a proposal. I That seems reasonable. Okay, it's been moved and seconded to allow up to $1,000 for artist stipen. Uh, 500 for each artist for the Orchard Park Boulder painting safety project. That's good. All in favor? I I I opposed.

Okay, please show that motion has passed unanimously. So, nothing else on the Kramer Parkway thing. We just need to figure out what kind of mounting they want. And then Jen, you're going to find out if staff wants to do that base or not. And Jen, I'll send you as soon as I get those the dimensions and weights and information from them. I'll just Okay. And then if you can connect me with the two artists so we can set up a billing account. Oh, of course this we already have for both of them. Well, I'll talk to you after.

Okay. Uh community art, the goat sculptures. I met with the proposed artist Pete Jakakota at the location which is the arch at the town square park. Um he's um drawing up a a draft design. He'll be getting a stipen. Jen's working with him on all the contractual stuff, but basically it's going to be uh two goats. Um they're going to be pretty much lifesize as you look and enter the farmers market through the arch. On one side is going to be a a larger goat. So like a Nubian sized goat on its hind legs reaching up for some kind of vine or plant that's going to be on the arch. Um and then the other side more probably in front of the column is either going to be a standing or lying goat. Um he is ste forges steel. Um he said you know he doesn't want them to be sharp but they will be angular to some extent. It it it will they will be recognized as goats but because it is a sculpture they will be somewhat abstract. He wants to bring in a sound factor into it where if you touched a certain part on it or possibly pushed a button, you would hear a goat.

So, he has a neighbor that's a sound engineer. So, he may get some free engineering out of that. I don't know. But, we'll have something coming forward. He would do the work over the course of the winter and it would be installed um next year per per the plan. So, I'm super excited about that project. You're right. I I think that's such a good deal, you know. Um, kids will see that, you know, adults will see that. I will see it. And, uh, it's it's pretty cool. And the artist is the co-founder of River's Wish Animal Sanctuary, and they have goats on site, and it it will make make a real connection. It's just it's a really nice fit. So,

we're really going to get the goats. We're really getting the goats. All right, staff report. Um, we made a group decision to not do one this time because we're we're crunched for time. Look at us. We're rocking this. Gonna skip it. But we to Nancy for keeping us on the We do need to discuss the next meeting because it falls on Labor Day and and make a vote to change the date. Okay. So, unless somebody wants to come on Labor Day, we'll need a motion to move the meeting to September 8th. I so uh by motion to move our next commission meeting to September 8th eliminating the 1st. Second. Okay, it's moved and seconded to move our September meeting to September 8th. All in favor? I.

Any opposed? Okay, please show uh the motion has passed unanimously. I'm sorry to have pounded through this budget so much, but I kept looking at the clock, but I think we we have a plan and we can fine-tune it as we go. And having the more broad categories gives us room and the flexibility um to do that. So Jen, you'll be sending that out and we'll have a final look. And yes, then the next step is presenting that um you in your budget book, the council or something. Correct. And then when is the August meeting? Do we need to do a reporting? Oh, thank you. August. August. Say that again.

Oh, the council report. Um, let's see. Is it? Yep. August 19th. August 19th. Is there Does anybody have a burning desire to do a council report on August 19th? Okay, I will do it. I will be available. You need me to? I can. I'd rather you wait for one I know I can't do, but I can do this one if that works for you. Okay. So, I will do the council report on the 19th. and Jan is relieving um Laura of her duties burden of

thank you for doing that and yes very much appreciated I know some of the other commissioners were very jealous of our professional looking slides they told me so thank you and thank you for the extra work you've done I know it was a flurry of artist stuff greatly appreciated all right we need one more motion can anyone guess what that is I move to adjurnn second all in favor to adjurnn I oppose. All right, we're journ. Thank you.