City Council - Regular Meeting

All right. We'll call the Olivet City Council meeting on June 23rd, 2026 to order, please. Can I please call the roll?

Mayor Lewis?

Here.

Chairman Pro Tem Pashaun Hellman? Here. Council Member Clark?

Here.

Council Member Solomanov?

Here.

Council Member Jurgel?

Here. Excellent. All right, we're going to move on to communications. Can I please share if there are any communications that need to be shared?

I have no printed communications.

Okay. We are very excited, though, that we are going to read our Parks and Rec Month Proclamation. And I'll read it up here, and then we'll come down and show the wonderful banner or framed thing, and we'll take pictures. So very excited about this one, partially because I love the parks so much about Olivet as well. So July is Parks and Recreation Month in Olivet. Okay, we'll wait for a second for everyone to see it. It's always the fancy corset, too. They don't do it in wingdings or anything like that. All right. Whereas parks and recreation is an integral part of communities throughout this country, including Olivet. And whereas parks and recreation promotes health and wellness, improving the physical and mental health of people who live near parks. And whereas parks and recreation promotes time spent in nature, which positively impacts mental health by increasing cognitive performance and well-being. and alleviating illness such as depression, attention deficit disorders, and Alzheimer's, and whereas parks and recreation encourages physical activities by providing space for popular sports, hiking trails, community centers, and many other activities designed to promote active lifestyles, and whereas Park and recreation programming and education activities such as out of school time programming, youth sports and environmental education are critical to child development. And whereas parks and recreation increases a community's economic prosperity, through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction, and whereas parks and recreation is fundamental to the environmental well-being of our community, And whereas parks and recreation is essential and adaptable infrastructure that makes our communities resilient in the face of natural disasters and climate change. And whereas our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for all people to connect with nature and recreate outdoors. And whereas the U.S. House of Representatives has designated July as Parks and Recreation Month, And whereas Olivet recognizes the benefits derived from Parks and Recreation resources, therefore, be it resolved that the City of Olivet celebrates our 120-plus acres of parks, trails, and open space in the City of Olivet and declares July is Parks and Recreation Month in Olivet, Missouri. Present on this day, 23rd of June. Yay, Parks and Rec.

All right. What's up?

Now, Beverly, you're going to join us, right?

Do you have pictures?

Oh, all right.

Do you want me to take a picture? Beverly, do you want me to take a picture? I'm usually not a picture.

Come on.

I take the pictures.

Yeah, you guys have to move.

Thank you. Thank you so much. Thank you.

We're good at that.

It's very exciting. Those are fun things to declare and fun things to announce.

Absolutely.

Okay. Communications, we have a question about Quorum on July 28th. Do you want me to raise that or? OK, no problem. So on July 28th, both the mayor and Mayor Potem are going to be absent due to travel. So we did have business, but we were thinking if the other three council members were going to be in attendance, we would have quorum. We would keep the agenda to things that are more kind of running the business, you know, kind of approving the normal things, not bring in new people. Big topics that are going to incite a lot of conversation, but just allow for kind of approvals of already aligned things. So I guess the question for the 3 of you is, do you plan to be here on July 28th? Sure.

I will be here.

Okay, so we'll keep that meeting and make sure to keep the agenda to the appropriate things and not introduce anything that needs to be voted on. That is a significant impression.

As long as we keep it as minimal. As short as possible. Because again, it's political season for me.

Yep. And we may ask you to run it. You're okay with that. So that's fine. Exactly. All right. All right. All right. Wonderful. Okay. We'll move on to item three city managers report.

Good evening. All right, we have a couple of things to talk about this evening. First and foremost, this is sort of the last call for anyone who is interested in participating in any of the four commissions that we have. We have openings for. Council will be interviewing candidates at their work session on July 7th. We do have seven, at least I believe seven candidates right now, and many of them are interested in multiple commissions. It is likely to be a lot of interviewing on the 7th. So anyone, again, anyone who is interested, if you could have your applications in probably by the end of this week, Monday or Tuesday of next week, we would appreciate that. You're welcome to follow the QR code and fill out the short application.

Do we have candidates for every commission?

We do.

Oh, great.

Yep, we do. And then next, just a friendly reminder that the city does subscribe to Siren GPS, which is a great and free emergency notification system. We use this a lot for traffic alerts. We use this in case of water main breaks to let people know about them. We use this for Holy Festival Turkey Trot when there are going to be traffic delays. So we just encourage people to sign up for Simon GPS. Again, it is free and you can let them know that you're in Olivet and then you can get notices that are specific to your area. And again, you can follow that QR code to do that. And then in July, on July 8th, which is a Wednesday, at 5 o'clock, at 5 Oaks, we are doing Chat with the Mayor, which is coffee with the mayor, but in the evening. And this particular topic is about the council policy. The council is considering a policy for neighborhood improvement districts. And so residents are encouraged to come out and learn more about NIDS generally and then the policy that is under consideration by Council specifically. You are welcome to follow the QR code to submit comments or questions and read the draft policy ahead of time. You are also welcome to bring questions that evening. Submitting them ahead of time helps us format the presentation in case there are a lot of the same questions. So you can again follow the QR code or there's a website available on the city's web. There's a web page available on the city's website. And then all of that night out, this is just a reminder, a save the date is September 15th. That's a Tuesday. Registration for the neighborhood parties will be opening up in July. The police department will be pushing more information about registering for the neighborhoods that have block parties on a city's website and social media pages. So put it on your calendar for the evening of the 15th in September. And then I just encourage everybody to sign up for our weekly newsletter that goes out on Mondays, This Week in Olivet, and it has a variety of information about things that are happening within that particular week or the next two weeks. And then we have an upcoming meeting schedule. And just to note that the city center offices will be closed July 3rd in honor of Independence Day. Five Oaks on Warston will be closed on the actual holiday, July 4th.

I'm sorry to interrupt. PCDC is still happening on the second because I saw a cancellation come across for a Zoom today on July 2nd on email. So I just want to make sure it's still happening on the second. Okay. I had gotten that email. I don't know if anyone else did, but it was cancellation for zoom call in a second so i was just wondering but okay so pcdc is still on july 2nd okay and that's all i have unless you have any questions for me anyone else have questions okay great uh and then for staff reports please staff reports starting off the fire department

Firefighter Hannah Schultz, she completed the confined space technician course. So this is her in the red helmet in that very tight pipe. So this training is necessary in case they ever have to rescue someone from a tank or utility vaults or sewers. You can see in this picture down here, they have a mannequin that they had to go down and rescue. And so this training not only provides those skills, but also learning the specific personal protective equipment that they would need for these confined spaces, as well as appropriate ventilation procedures so that the rescue can be made safely.

Thank you.

And then Parks and Rec. So Camp Five Oaks is going. We are 92 percent full and we have four weeks of the eight that are completely full. So here are some of our campers here. And then this year we are doing municipals, which is the sort of the city departments here. Each take a day or two and they take the campers and they get to learn about the police department and the fire department and planning and parks and rec. So that is completely full. It's very popular. And then we have a couple of contract camps and those are also sold out. So it's pretty popular up at Five Oaks for camps this year. And then if you have been on either the Sassafras Trail or the Centennial Greenway, you may have seen this new bridge that actually connects the trail to the Centennial Greenway. And the parks crew built this and they built it from downed trees that had come down and recycled lumber. So that's excellent.

Yep. I love that idea. Yeah.

And then planning. So if you have been watching the Pinnacle Townhouses across the street, there are a couple, two units that are almost finished and almost ready for occupancy, hopefully in July. And so Mr. Trejo and his staff, one, they've been over there doing all kinds of inspections, but they have at least one of the units staged. And a couple... Pictures, sneak peeks for what the interior of those units look like. And this is in Building 7, so this is the northernmost unit. And then Building 6, which is the next one, they're doing framing inspections on the interior. And then plans for Building 5, which will be the next building, are under review. So they are moving along on those townhouses there. And then the police department. So this is Officer Rieger. Now, this is not a current photo, but probably last summer's photo. But we just wanted to highlight that the Olivet Police Department, since 2021, they have had a policy of community engagements. And so these are intentional interactions that are just kind of a, hi, how are you, non-enforcement interaction with people in the community. So businesses, walking through the school, walking through businesses, stopping to see the young lady selling flowers at the side of the road, stopping at the neighborhood lemonade stand, saying hello to people in the park. And so the officers track their CEs, their community engagements each month And so to date in 2026, we've had over 1,500 community engagements. So the next time you see an Olivet officer out and about, say hello. And then lastly, Public Works. So a couple of things. The Ameren project on price between Old Bonham and south past Del Mar into Ledoux. So they have finished the underground vaults. um the crew has been assigned to another project but they will be back and they will be installing the cable between the vaults so they'll get in the vaults and they will pull the cables that should have a lesser traffic impact than when they were digging in the road and putting the vaults in and then if you have driven by olive at Dealman Industrial Infrastructure Management has been working diligently on that project. And in fact, they were paving today. So this is last week's photo, but they're moving along nicely at Dealman Industrial. And as soon as they are finished, they will then move to price to put that additional turn lane in, that right turn lane on price. And then Public Works Crews did stripe that mid-block crossing at Allison Hilltop. So unless you have any other questions, that's all I have.

All right. Questions? Nothing? Okay. Thank you very much.

You're welcome.

All right. We're going to move on to Item 5, the Monthly Financial Report.

Good evening, Mayor and Council. I'm reporting on finances for the city through the month of May for FY26. There have been no big changes in the finances in the month of May. We did do the administrative transfers, so those are completed for the year. You'll see those reflected throughout the year, I mean, throughout the funds, I'm sorry. If you look on the first page of that report, looking at our reserves, we are in excess. So we're in a good position there. Also, the general fund revenues and expenditures are also in positive numbers. So we're doing pretty good. They're also a positive variance. We're going to look at the chart of the month. Lastly, it's going to be the sales tax. They're pretty much flattened out right now. So no big changes, no decreases or increases there. And they are comparable to April's numbers pretty much. So we're holding steady with the variance in that area as well. So that's pretty much it. Unless you have any questions?

No, that's pretty stable compared to previous years. Thank you very much. Appreciate it. All right. We're going to move on to item six, city council liaison reports. So we'll hear from each council member for their report. And then I have some conversation on new business. So we'll start with council member Solomanov.

I have no report for today. I'll be attending the agency meeting next week. Okay.

Council member Clark.

I have nothing to report at this time.

Thank you. All right. Council member Jurgau.

Yes, I was at the park and recreations meeting and everything seems to be on track with that. But there were some other highlights there earlier this month. There was a water intrusion that occurred in the equipment room, but it's on track to be fixed and taken care of and hopefully prevent anything from happening like that in the future. So they responded fast. We got some updates on the park visits. It's a neat program that they're doing with the members of the The commission there were basically going out to visit all these different parks to kind of record, you know, how many people are there, what age groups, what are they doing, just to get their hands on everything.

Like a census system. Yeah.

Yeah. And trying to do different times of the day, because obviously with parks, sometimes they're more they're quiet at sometimes versus, you know, heavily populated at other times. But I think that's a neat program, you know, that they're doing and getting out there, which is good. Then they're also reviewing the park's work plan and really focusing in on the Warson Park master plan that they're going to get geared up to start. which is exciting. Then we also had a brief discussion on the Indian Meadows Pavilion, just to kind of get a better understanding after some of the public comments that we heard last month. Nothing really too detailed, you know, to report on that, but just trying for myself to get a little bit more of a background on the issues.

Good. All right. Chairman Pro Temp.

I attended the PCDC meeting on the 18th and the meeting was fairly lively in the sense that there was a group of residents from Crabapple Court who came to speak about their concerns with Olivet Lanes and the flooding that they experienced as a result of runoff from that particular business. There wasn't really much that the commission was able to do. But I think it's good for the council to kind of be aware of the concerns that were brought up by those constituents off of Crabapple. And there was also a good discussion, kind of an introductory discussion around housing. So looking at housing and different options for creating and maintaining as much attainable housing within Olivet as possible is one of the priorities of the PCDC, but also aligns with one of our council goals as well. So that conversation kind of got underway with a little bit of data about what types of housing we have in Olivet and some of the median house price and how that has changed over the years. And just looking at some new and different ways to think about housing. So if there are any kind of ideas or questions from the council that you would like for me to bring to the commission, please let me know. so that I can bring that to the next meeting where I imagine the discussion will continue if the business items on the agenda aren't too lengthy. And then I had a question, Jennifer, when we were talking about communications, the letter that came in from the constituent, Alyssa Rose, Regarding the flock cameras.

I think I CCG on it, but if I didn't, I apologize.

I wasn't sure if that was a communication that would need to be shared.

Well, that was a communication that went to all council members. Right. So I guess from a staff perspective, if it doesn't come directly from the communications email or if the individual themselves doesn't say we would like this read at a council meeting, if the council member wants it, you know, if you want us to read it under communications. then please let us know. But because you guys often get a lot of communication from individuals, our default is not that every single letter gets written or gets read. So, but it also did go to every single council member.

But I think it's, yeah. And that's interesting because then the question is how do we insert in public use? That's helpful. I guess I would ask because it did pertain to the budget, which we're discussing tonight. If you have it available, if not, I can bring it up and maybe we can read it when we have public comments in a minute or hear from citizens in a minute. So we can bring it up then. So, so I think in the future, then I could call out that if we want something red that went to all of us, we should address it and bring it up. But I have seen people sometimes say, will you please bring this up? Right. Right.

If they, if they put that in the body of their email or if they directly send it to communications, right, then we, then we know, but otherwise we do not default to cause constituents, you know, contact you guys all the time. So if you want, if you want it read at a council meeting, please let us know. We're happy to do that. Um, But that's not our sort of default position. And I can see if I can bring it up.

Okay. I appreciate that. Did you have anything else? I'm sorry.

No, that was all.

Okay. So I'm going to be attending the Olivet Housing Authority Board, the first meeting on June 30th. So next week, next Wednesday, I think it is. No, next Tuesday. you know, for topics at lunch. So I'll be able to report on that, but that'll be the first one. And then another thing I wanted to bring up is something on new business. So the, you know, chairman pro tem city manager and myself had been discussing at our meetings, how, as we have constituents come and approach us and ask questions, whether it's just, you know, in your day-to-day life or it's an email or something like that, What is the right way to bring it up so it can then become a conversation and a topic? And so we're trying to think about how, because it's important to recognize we have to put things on the agenda so the public knows that we're having a conversation about something. We can't just ad hoc bring up a topic and have a 30 minute conversation on it. So what we suggest or suggesting now is during our city council liaison reports, you know, we'll kind of call it liaison report slash new business. And so as you bring up anything on liaison is if you want to bring up a new business to say, hey, a couple of residents have come up to me and brought up a concern on. Birds nesting and whatever, you know, something like that. I'd like to have that as a topic of conversation or can we bring parks or can we bring, you know, public works or in a future conversation, but it's important to note, it's not to have a conversation that day. It's not to have a debate that day because we've not put it on the agenda so we can't go deep into it. It's not to discuss, but you can raise it to then that way, because otherwise we may not have heard about it. We can't discuss it without having a quorum. So it's a way to bring it up that then we can then put on future agendas so the public knows we can bring the right staff or people to have it. So any questions or concerns on that from anyone? No, it's a good idea.

So let you know ahead of time.

No, no, you can bring it up when we ask you for a city council. You can bring it up and we won't be discussing it, but you'll bring it up as a topic and then we'll bring it. We'll add it to a future agenda. So we're looking for a way to how do we bring these things up? So, OK, great. Okay, we are gonna move on to item seven, hearing from citizens. This is the portion of the agenda where anyone present in person or virtually may address the city council regarding any topic, including those later in the agenda. Each speaker is allowed up to three minutes to address the mayor and city council. Hearing from citizens is designed for council to receive feedback rather than for direct dialogue. We will take speakers in person first, followed by any online. If you're in person, please complete a speaker card if not already done and give it to the clerk. If you've already given your card to the clerk, we will take you an order in which you submitted your card. If you are online and wish to speak, please use the raise your hand feature and you'll be added as a speaker. And then for all speakers, we ask that you state your name and address for the record prior to leaving your remarks. One thing I will call out is for some of the bills we have tonight, they are the second reading. So it is not, there's not going to be public comments or an opening on public comments at that time for that bill. So if you do have a comment or something you'd want to speak on, on one of the future bills, like the budget or something like that, this would be the time to bring it up because it will not be brought up. We won't have a time when it's a second reading. So I think that's important to call out. Okay. Ms. Buckles, you are first. Please come on up. And please make sure to turn on the mic and your name and address.

Okay. My name is Louida Buckles. I live at 9638 Huron. Thank you all very much for what you've done and for the gentleman that came to the park. Now we've got some new issues concerning AZZ galvanizing. On the walk, there are dead birds, birds are dying, and also rabbits and squirrels. So we would really like to have your help concerning that matter. And if you've got some feedback or something concerning AZZ galvanizing, we would really appreciate it. And also, sorry that Jenny Littleton couldn't be here because she had a cancer treatment today. I'd just like to leave this and I'm going to sit down. When troubles hit, remember what is true And take heart. Thank you.

Thank you very much for your comments. I appreciate it. All right. Anyone else in the audience? All right. Online, I see we have one person. Mr. Michael Miller, if you'd like to speak, please raise your hand. All right. Jackie, were you able to find the letter?

I think Ms. Conrad has it.

That'd be great if you don't mind reading it. So this was sent to, I think it was all of us, it was all of us and I had replied. So we'll just read this since it pertains to a matter today.

I am writing to you with concerns about our city's use of flock safety cameras, especially in regards to the increasing reports of their misuse, poor security and data sharing with federal agencies. Cities across the US are canceling their contracts with them due to these and other concerns. This camera system creates a massive national database of all of our movements and allows departments and agencies across the US access to sensitive location data for local residents without their knowledge, violating a reasonable expectation of privacy. News outlets and privacy groups have reported on several major issues with this company and how they operate. Out-of-state enforcement. Police in Texas have used flock safety to track women seeking reproductive health services. With access to 100,000 plus cameras, authorities can track residents for enforcement of out-of-state laws. Federal access to data. While flock safety has said it does not share data with federal agencies, records have shown other agencies using flocks data on behalf of ICE and other organizations. This expands the federal government's violent actions against immigrants and U.S. citizens as we've seen in other cities. Tracking protected speech. Data from public records requests have shown law enforcement explicitly searching for traffic around protests and First Amendment protected speech. Personal misuse of data. Police across the U.S. have misused these tools, including an officer tracking his ex-girlfriend and another selling data to a private company. Illegal and invasive use of these systems from individuals far outside Missouri can put local residents in harm's way. Poor security. Flock has seen multiple news cycles highlighting their poor security with projects like haveibeenflock.com making the results of 80 million flock searches public and a video from 404 Media and Ben Jordan showing the company had left admin access and live streams from their devices publicly available online. While I understand the need for public safety and supplying the city with the tools they need, flock safety puts people at risk and violates the privacy of local residents and the neighbors who visit and work in our community. Cities in New York, Virginia, Oregon, California, North Carolina, Texas, Illinois, Arizona, and other states have dropped plans to use flock safety or decided to cancel contracts with them over these and other concerns. I encourage you to cancel our city's contract with flock safety and remove these cameras from the community to ensure the safety and privacy of residents and our neighbors. Thank you, Alyssa Rose.

Thank you very much. Appreciate it. All right. Don't see any other public comments. So we will move on then to item number eight, Bill 3063. Would you please read the title of the bill?

Bill 3063, an ordinance making appropriations for current expenses of the city government of the city of Olivet, Missouri for the fiscal year beginning July 1st, 2026, adopting a certain budget and adopting a certain salary schedule. Second reading.

Good evening again. This is already mentioned, the second read of the budget. There's not much more to go into detail. Darren went into very good detail with us on the last council meeting that we had here. The only thing I would add is that there was a minor edit to the planning and community developed budget to add in, back in rather, their clothing allowance of $900 for the budget. Everything was updated, including the little charts that we had in there where Corresponding with that budget change, everything, all the numbers are updated and correct. And I think that's all that we had for that. Do we go over the capital items? Yeah. Okay. Let's go over, pull up the capital items just to give you a little quick overview of what we have in the budget for capital items coming up for this year. And we'll go over the capital improvement plan in just a moment too. So. So this here is a glimpse of what's coming up for the fiscal year, just so you'll get your eyes on it. Just a quick snapshot of what's coming up for the fiscal year, including the capital budget plan.

So when you're approving, hopefully, tonight's budget, you are just approving one year's worth of capital expenditures, as well as all the rest of the expenditures. And then later in the evening, we are asking you to adopt the whole 10-year budget. 10-year plan for the capital budget. So that doesn't put that in stone, but it is a good kind of foundation for us as a staff to counsel to look at 10 years out. So that's sort of the difference, but why we do it twice, right? This is just one year's worth of expenditures. And then the other one is the full 10-year plan.

And by approving these as part of the budget, because this is the summary of all the things that were rolled up, we're basically saying when these still need to be brought forward, if they're over 5,000, I think it is. They still need to be brought forward. We still could have discussion items on there, but unless we make comments on it tonight, we're generally aligned on these so that the departments could assume that we're going to be favorable at that point. Okay.

Yeah, that's all I have, unless you have any more questions.

Yeah, if you don't mind staying up in case we have questions. So I guess we'll ask the council, did you have questions specifically about the budget, saw the modifications, or specifically about, I know we, I think we had some questions about specifically some of the items in here or wanted to just call out that we want to have further discussions on them.

Yeah, I don't have any questions. I asked a million and one questions of Darren earlier, and he did an excellent job of responding to all of them. I did with the capital improvement items. I do want to learn more about the license plate reader system, also known as FLOC. And with the concerns that were raised by the constituents. and then also concerns that I've just seen and heard in the news, I think it'd be important for me. I'd like to learn more about how the data is collected, how it's used, what safeguards are in place to prevent some of the misuses from happening again. So I'm willing to approve as it is now with the caveat that I would like to learn more and hear more. before when that item comes forward as an individual item.

So that would definitely be more of a topic for the police department to go into detail with you on. And we talked about tonight if you wanted to.

No, I think it's only fair we give Chief Kondreski time to come forward in a future session, but

Yeah, we talked about potentially putting it on the August work session to give her an opportunity to explain it to you because it made it as timely decision about a contract and things like that. But yeah, if you do have... We can put him ahead of time if that would help, I think. You can. This topic is not a surprise to Chief Andresky, but if you had like a one sort of burning, short,

question she might be able to answer that yeah i personally and i'll add to that i have those questions but i think it's also i want to hear also then how we as all of that have used it to actually you know for public safety like what times we've used it whether it's internally like we found things or has it been statewide like hey for amber alerts or something like that and so i think we helped to understand how we've used it how it's been helpful but then also i think what the chairman pro tem brought up of understanding like how do we safeguard how do we make sure knowing these things that have been brought up and you know and across the country, how does that impact us? You know, and things like that. So, but I think that's a fair point in terms of comfort for proving today, just as long as we get to have that conversation for future.

All right. One, one other thing, just to add to that, one other thing I'd want to know is for these cameras are used both on public and private property, right? So even if we were not to renew our contracts, Any private properties could still use those cameras, right? So that kind of halfway.

All the police department. That's correct. So there are private entities. We have some in town who also use flock and they are on the public roadways. I will say that the majority of the letter that was read is entirely inaccurate. And I would venture to guess is a copy and paste type letter that has been sent out nationwide to councils. But all of that information I have plenty of data and information from Flock and from our side that can show you that that information just not accurate. But it's probably a timely discussion and probably lots of questions and lots of information to share. And probably also be easier if I can show you with some pictures to see actually kind of what some things look like.

I think that would be great because I think putting it on agenda for the future can allow you to present that. It can allow anyone from the public who wants to come speak on it and share the concern. So that's what we'd look forward to. Thank you. Not a problem. Thanks. I appreciate it. All right. Other topics on the overall budget, which I know we've covered, we all gave feedback on. Anyone have any other pressing conversation points?

Okay.

With that then, I guess I'll ask if anyone would like to make a motion for approval.

I can make a motion to approve Bill 3063 and ordinance making appropriations for current expenses of the city government of the city of Olivet, Missouri, for the fiscal year July 1st, 2026 to June 30th, 2027, adopting a certain budget, adopting a certain salary schedule. Second. All right. Can we please have a poll of the council?

Council Member Jurgel? Yes. Council Member Solomanov?

Yes.

Council Member Clark?

Yes.

Chairman Pro Tem Sean Haman? Yes. Mayor Lewis?

Yes.

The motion is passed. Bill 3063 becomes Ordinance 2833.

Just a big thank you to all staff. This is obviously many, many, many, many months of work to come together, yourself, Darren, and the previous, and I appreciate the Council also taking the time to read the 140-page document a couple times, but obviously this comes from a A lot of work behind the scenes from staff. So thank you very much.

Thank you.

All right. Move on to Bill 3064. If we can please have that title read.

Bill 3064, an ordinance authorizing and directing the amendment of a contract with St. Louis County for housing municipal inmates. Second reading. All right.

If you don't mind giving another background on this for a second reading.

So the city of Olivet currently contracts with St. Louis County to house municipal inmates. So we do have holding cells, but those are just... holding cells. They're not designed to hold an individual for a long period of time. And so that individual would be taken to St. Louis County. And so they have raised their rates from $50 per day to $75 per day. And so that requires an amendment to the contract. And so we are bringing that forward for you.

All right. Any questions from the council on the second reading? No. Okay. I'll entertain a motion then.

I'll make a motion. I'd like to make a motion to approve bill number 3064, an ordinance authorizing and directing the amendment of a contract with St. Louis County for the housing municipal inmates.

Second. All right. It's been seconded. And then please pull the council.

Council Member Jurgel?

Yes.

Council Member Solomanov?

Yes.

Council Member Clark? Yes. Chairman Pro Tem Pashaun Hellman? Yes. Mayor Lewis?

Yes.

The motion is passed. Bill 3064 becomes Ordinance 2834. Excellent.

Thank you. Move on to Item 10, Bill 3065. If we can have the title read, please.

Bill 3065, an ordinance granting an easement to Ameren for electrical lines, poles, and facilities at Five Oaks slash Warson Park. First reading.

Good evening, Mayor and Council, Bruce McGregor, Olivet Public Works. We have before you a request from Amerenui to grant an easement for overhead utility lines and some ground space for down guys. And down guys are the wires that come off of the poles to provide lateral support from the weight of the wires as they go in a nonlinear direction. The poles are being relocated to accommodate new signals to be installed by St. Louis County for the Centennial Greenway crossing in front of Five Oaks. So GRG has been working for quite some time with Grieve Corps, St. Louis County to provide the safest alignment for the crossing at Gateway Boulevard. And to make sure it's safe for pedestrians to cross or pedestrians and cyclists and trail users, et cetera, across five lanes of Warson road, where people tend to go kind of quickly. So they were able to convince St. Louis county to install signals. So a sort of a domino effect happens. The signal poles have to go in the power pedestals to provide power to the poles and then the signal control box. And all of a sudden there isn't room for the utility poles. So they have to be relocated along the tree lawn area. So this is the first reading. There's no action required tonight, but I'm happy to answer any questions about any of this.

I think overall, no concerns from you.

No, it doesn't adversely impact the use of Horson Park or Five Oaks. We are working with Great Rivers Greenway to address certain challenges that are coming of this. We will have more resources hole like structures along the area and we're concerned about sight lines to the the sign that is there. We want to make sure that now that there's a signal and the crossing that we don't have motorists confusing the trail with the entrance to Five Oaks, even though there's truncated domes and white, you know, so there's a whole host of things we're addressing with them. to make sure that we don't have any negative impact. Ultimately, this will really enhance the use of the Centennial Greenway, but it does have, you know, like I said, this domino effect of infrastructure that has to be relocated. When the This segment of the trail was designed. We were really focused from Warson Park to Dealman Road. We knew that the crossing was going to occur at some point at Warson Road, but we weren't really certain where exactly it was going to happen, so we just sort of had to pick a landing. We thought that was the most probable relocation or probable location, and some adjustments will have to be made, but You know, our priorities on the city side are going to be to make sure that, you know, we have unencumbered use or an inhibited entrance to Five Oaks. Everything is visible and there's no confusion for motorists or anyone as they approach the community center.

I have one question. And I was looking at the drawings. Oh, thank you. And it looked like the lines were crossing more so diagonally.

They do. And right now, the lines cross a bit further south. And what they're doing is they're adding another pole a little bit further north towards the entrance drive. And that, I'm not 100% sure of the design of the pole, but I think it's going to be one of these composite poles that's a little bit taller and a little bit stronger. What I've noticed with Ameren is that every time a project like these comes up, they take the opportunity to upgrade to the newest design standards. We saw a lot of that with the work on Olive Boulevard to accommodate the new construction of the crossing area. They did add some newer style poles. They elevated them. It's happening across the street with the townhome development project. They've taken down some poles that were a legacy design and they've put in taller ones for added safety.

But with that diagonal, it's going to be a longer length and a much bigger.

I think it actually might be getting a little bit shorter because they're moving it further north. And the pole on the west side, I think, remains in the same location. Don't quote me for sure. It is, yeah, it is crossing the road there. It's just the pole is further south, closer to where the St. Louis County infrastructure has to go because we have to have a signal mast arm for Gateway as it approaches Warson Road going east. Then we have to have for north and southbound. There are three mast arms that have to be installed in that area to accommodate the stoplights for the crosswalk. So all that congestion is why they're having to move those further, that utility pole further north.

With crossing five lanes, you know, the length that, you know, areas stopped for, you know, crossing. Is that a concern with traffic?

Not right now. That area, that design... has not been finalized with St. Louis County traffic signals controls right now. We did have a conversation actually just this week, and that was one of the comments is, is there sufficient time to make the crossing? Do we need to be concerned? Do they need a area of pedestrian refuge in the middle? I believe there is plenty of time on Warson to make the crossing. without slowing down traffic flow through the corridor. It's just not the same, you know, average daily traffic volume that we have on Olive Boulevard. Olive signal timing is from 170 all the way out to Clarkson Road and Highway 40. We don't have that same volume to impact if somebody's pushing the button to make the road crossing on the trail that would, you know, interfere with the traffic signals.

That doesn't have the same volume. Why are there five lanes?

Well, that has been a target for a road diet for years. But I think it is an easy project to push aside when you have pavements with lower ratings that need to be upgraded and improved. You know, it's working. I agree. They don't need five lanes there, but it is still capital improvement money going to reduce it for a road diet. And they just repaved it. six or seven years ago, maybe eight years ago, they redid all the pavement. So it's in good condition with plenty of lifespan left.

So yeah, so they're not- But it could be a good location for a dedicated bike lane.

That is a great discussion for St. Louis County.

Yeah, I remember a road dive before it.

Yeah, no, but we have heard the rumblings of that before, but I just don't see it getting prioritized. Yeah. especially when we have the Greenway going east and west through there and alternate. Yeah, but it is a sticky area for cyclists to share the road because the speeds are so high.

All right.

I have a question because I'm having a hard time looking at these maps and really understanding where this signal is going.

Well, that's hard to see on there because this is the Ameren easement. So the signal arms are... very long triangles so they are they have a near a sharp point almost to the yellow center line and then at the wider end you will see a round circle and that is the vertical arm so if you scroll down just a little bit there um if you move the mouse right and down just a little bit right keep going right and up just a little there it is that is the signal arm Okay, so that is it. And the reason it's drawn like that is because to save weight, the poles are tapered because they don't have to, well, they don't need to be as thick at the end as they do at the side because of the bending moment.

Okay. So that is the signal arm. Also, the point of the particular exhibit is to showcase the easement rather than the signal.

Yes, this is not the graphic diagram. This is the easement. So you'll see where it says overhead easement. That's where the aerial lines go overhead. And then that rectangle there is for a down guy, this cable support for the pole.

And can you clarify, is this a traffic signal for vehicles? Yes. As vehicles? Meaning, is it or just for pedestrians? Like, is it only activated when a pedestrian pushes a button or will it be a rotating signal?

We've had that discussion and it is to be decided by St. Louis County. There are a number of ways to do this. OK, you can put it on a fixed schedule, you know, where the button just, you know, the crosswalk periodically engages. Or you can have a hybrid solution where it's a push button only. OK, and then it's programmed for timing that will be driven by St. Louis County, the traffic volumes and some use. So we unfortunately don't control that. It is up to St. Louis County to decide how they want to do it. You know, in the early years when we're not getting as much volume through there, it really makes makes sense to have this queued by push button. Because it doesn't really make a lot of sense to be stopping traffic when there's no movement. The other thing is that traffic from Gateway Boulevard, while MoDOT uses optical sensors to count, they call them tokens. When the car pulls up, they see that it's a vehicle, a token gets registered at that location. St. Louis County uses sensors in the pavement. to register vehicles approaching in certain lanes. So if there's no traffic from Gateway Boulevard needing a signal to turn left going north, it wouldn't cue the intersection, right, to give them the stop north and south to make the turn. But again, I'm not certain what St. Louis County's preference is, but there are just a number of ways to do it.

But you would expect that in addition to this signal, there would be one on the, you know, perpendicular to.

There are three mass storms. There's one for southbound traffic. There's one for Gateway Boulevard that is going to be facing west. So as people come in from Gateway and then there'll be one for southbound traffic on there. There's a total of three. And then in the tree lawn area adjacent to the crosswalk, there will be one. a concrete foundation with a meter base in it that provides power from Ameren. And then there'll be another box that has all of the signal controls. That's typically the way they do it. They might have a consolidated unit with signal controls and meter base in the same one, but usually you'll see a separate meter base.

So this is the first reading. Obviously, you'll be back for... Yeah, so we'll be back for this.

And then, of course, as this moves forward, we'll have some easement requests from... Great Rivers Greenway for the construction. So this is just the preliminary part of the project. So we'll be back once that is all, you know, determined what they're going to need to actually build the crosswalk and realign the existing trail a little bit on city property, but Once they are using a federal aid, Creef Corps is the applicant for the federal aid project, just like we did with Indian Meadows. So they're awaiting what's called the aid date, which is approval from MoDOT to begin right away negotiations. So we're expecting that probably August, September, something like that, that we'd be back with a temporary construction easement request.

And then just sorry, just to follow up with that, if it's determined that the trail needs to be moved slightly to align with whatever they determine, it's a better alignment for the signal. would we then need to, would this easement just automatically adjust to whatever the movement required would be, or would we need to have this come before us again?

No, this alignment, it's a little bit hard to see on here, and it might not show it, but the alignment is established on the south side of Gateway Boulevard, okay? So we're not talking about moving this thing 30 feet. It's... a minor adjustment you know within 10 or 15 feet at that location where the existing Trail terminates at the sidewalk at Warson Road so you go a little bit north of where it is today if yeah I see here I think that's what you're asking right just to make sure that that lines with the intersection yeah so the crosswalk is going to align with the south side of Gateway Industrial over there that's where they found the best area to put in the trail area Gateway has a unique design in the industrial park where some of the buildings side, essentially a side yard frontage is also parking. So there wasn't a lot of room to accommodate the trail without eliminating parking on the sites. And it's, you know, about threading the needle and the least obtrusive impact, right? I mean, it's, and also finding a landowner who's willing to work with you right some folks are like no way you know those those eight parking spaces if you look at a satellite view or you go over there you'll see on the north side of gateway that they'd lose i don't know eight or ten parking spaces right there uh you know if we were going to put the trail in that location all right thank you that was good discussion okay you're welcome yeah

All right, we'll bring that back for the second reading in a future meeting. Move on to item 11, resolution 2026-266. Your mic, please. Sorry.

All right, good evening everyone again i'm here i'm presenting the capital improvement plan and we spoke on just a little bit earlier here this carpet this encompasses 10 years so if I 27th through 26 and is to be used in partnership with the budget, it is on is left iteration. This year, so just to touch on the basis of the definition of what is considered a capital item, as mentioned before. must cost at least 5000 with a lifespan of at least a year and also should be classified as a piece of equipment for us to use okay. So the plan is basically a plan to spend over the next 10 years. Departments has to use this as an identifier for their department to figure out what's needed to keep their apartments flowing efficiently to maintain service levels, basically. And for an example, what would be coming up in this 10-year span is like the fire truck that we're going to order starting at FY27, but won't hit us financially to FY29. Yeah, so just an example of what's been inside those 10 years we have coming up. We use it in finance as a tool to help us to look out a little bit further to see how to plan our finances to compensate for what we would need to be purchasing during the next 10 years. And looking inside the capital item plan, fire department seems to be the lead with their requests. We have about 75 different requests from all departments this year. Fire leads with about 22. Police is second with about 16. So that's pretty much all I have for the capital improvement plan. We're looking to get that passed this evening, hopefully.

Any questions from the council? No? All right. Then we'll entertain a motion.

I'd like to make a motion to approve resolution 2026-266 as presented. Second. All right. Can we please call the council?

Council member Jurgel.

Yes.

Council member Solomonov. Yes. Council member Clark.

Yes.

Chairman Pro Tem Pashaun Hellman. Yes. Mayor Lewis. Yes. The motion is passed.

All right. Thank you very much. Appreciate it.

Yep. I'm still here.

All right. Item 12, fiscal year 27 encumbrance request.

All righty. Last item for tonight for the finance department. We are looking to encumber funds in the amount of $891,685 for FY26. This will include projects from three of our departments, fire department, parks, and streets, capitol So looking in detail, going to Park Stormwater, we're looking to encumber 8000 for the completion of the Stacey Park fence project. The completion of that and also a little incident of a vehicle accident that happened there that needs some repairs need to be done there. We won't be able to get it completed by the end of this fiscal year. Vendor issues, right? Or timing issues?

We have punch list items with that. So we're not releasing the final payment until the project. So there's deposits, balance. And then the repairs for the fence that was hit by the vehicle, we still need reimbursement from insurance on that. The motorist insurance office.

Right. Okay, and the next step is going to be fire. They're wanting to encumber $421,807. This is for four sets.

No, they're wanting to encumber $21,807. Sorry about that. For four sets of fire gear.

Yes, I put a four in front of that.

How that happened, I don't know. But yes, $21,807 for fire gear. And that is for three newly hired firefighters and one fire captain for that. And then moving down to the final two that we have on the list, they are going to be Capitol Street items. 1,041, I'm sorry, 141,335 for street improvements that are ongoing over and on the Laguana area, correct? It was allocated for...

earlier this month.

Missouri American Waters project didn't start.

Right. They didn't start the utility work as anticipated. So we're behind schedule.

Okay, and the second part of that is going to be a cost share project in the amount of $720,543. And that's going to cross fiscal year due to, I think it's a couple of different streets that are included with that.

The Olive Intersections cost share project, which again, we just didn't start this year, but it is in project net or in progress now.

So those are the only four items that we have on there for this year. So in our capital fund, we're looking at $883,685 and Stonewater Park's $8,000 for a total of $891,685, so F-526. Okay. Just one question with the Olive Road cross-share project. Does the $720,000 there

Does that cover all of the work that needs to be done for the project? Or was that just what was anticipated to be spent this year for the project?

Okay. And part of the entire project is paid for by MoDOT, but that is only in the MoDOT right of way. So this represents the city's obligation for the cost share project at Dealman Industrial and North Price.

I'm just curious how often, what is like last year, how much did we encumber or just ballpark?

It was not this extensive.

Yeah, it varies year to year. It really depends on what we are doing that crosses fiscal year.

And things just don't line up purposely with invoice perfectly.

Yeah, sometimes they don't.

I bet. Because you know, we have all this project rolling over and beginning in the spring and winter would be a lot easier for you. For us, it's not. This is just a large capital project that's been going on for several years since.

Okay, any other questions from the Council. It wouldn't like to make a motion.

I'd like to make a motion to approve $891,685 in encumbrances, $883,685 in the capital improvements fund, and $8,000 in the stormwater parks fund.

Second. All right. Second to make. Please pull to council.

Council Member Jorgell. Yes. Council Member Solomanov. Yes. Council Member Clark. Yes. Chairman Pro Tem Sean Hellman. Yes. Mayor Lewis. Yes. Motion is passed.

Thank you very much. Have a busy night for us. All right. Moving on to item 13, please. ADA door installation, Five Oaks on Morrison.

Good evening, Mayor and Council. Beverly Tucker Knight, Parks and Recreation Director. This evening, I'm presenting a report for you on behalf of Assistant Director Patrick McGee, who's unable to be here this evening. When we opened Five Oaks on Warson, it was built to ADA code, the American with Disabilities Act. This is a code that enables people with mobility issues to access the same features as people that do not have mobility issues. The code is very specific. The building was built to the code. However, once the building opened, we had users who reported difficulties with getting in and out of the changing suites. These doors, the changing suites themselves are built inside to ADA code, but the doors themselves were not required to be motion assist or electric. So one of the things we found is people that live in Olivet who have had surgery particularly hip replacement and some other surgeries really appreciate being being able to come to five oaks some have purchased memberships and some had just bought day passes to be able to come and use our showers it's been a remarkable service we've been able to provide to the community but that really pointed out some issues for us so family members had to come with them to open the doors for them. We also have people that have had strokes that are using walkers and also parents with big strollers have difficulty getting in and out. So we encumbered, we requested money through the Capital Improvement Project. It was approved. And now we are rushing to get this item completed before the end of the fiscal year so we don't have to encumber. But in doing the project, we received bids from three electricians and from three door companies. We are recommending to go with the electrical company that provides a little better service. Our lowest bid was an electrical company that would just add the automatic doors to the existing electric. which would cause dips in service and flickering lights because there isn't really enough load on that. So we rejected that as not being an option that we wanted to really put into the building. We also want a system where the electrical components for these door operators will be on the exterior of the door on the locker side, not on the inside, so they'll be protected from some of the moisture because they are showers. So... You can see some photos of this at the end to sort of see what it looks like. So there will be a visible door. It looks very much like the operations you see when you come in and out of the front door where we have power assisted doors there. It's very similar. It's on the picture here. It's very low profile. So it will go in on the top of the door there. And then on the inside, you really won't see much of it. There will be a push button on both sides. And then for the door, we've selected Same day door service, H&G Schultz door. It's very expensive. This is the company that installed our doors. And we were thrilled to find a vendor that was much more affordable. And they gave us actually a more complete bid. They provided the photos. So we really felt that their attention to this project, that they cared more about the project and doing it correctly. So we really had a very good feeling about that. So the amount we're requesting this evening is a lot less than what we originally requested with the project. So that's happy news for us. That often doesn't happen, particularly recently. A lot of our estimates that we've had before some of the worldwide impacts on pricing, things have been much higher. So it's lovely to come before you this evening. and request something that is below the original project.

That's rare.

Yes.

Unicorn.

On these doors, are the warranties on them comparable?

They are. Yes. And we are only doing two doors because we do have eight changing suites. We're only putting these on two. We did debate putting them on the restrooms that are up by the chinkapin rooms, by the multipurpose rooms, but we felt that this was more value because when people come for big events and they have mobility issues, typically a family member's been with them. That's our observation. So if they are not... They can go a little bit further down to use the changing suite rather than putting the automatic doors on our restrooms at the front. We also think that that will save on wear and tear because those restrooms at the front are used incredibly frequently, particularly right now during summer camps. So putting the automatic doors on less used doors, we felt will give us a lot longer use out of these before we have to replace them.

Fantastic. Are there any other ADA requirements at Five Oaks that we should consider for an electrical standpoint? Maybe potentially combining multiple projects if there's anything else that's... Not electrical wise.

We do have some other ADA things that we've observed since we've moved into the building. There is a lip on the showers that is an inch high. The showers are not on grade. But again, most people that use the showers transfer from the wheelchair to the bench. So that isn't as much of a problem. If we had a lot of users that were required to bring their wheelchair into the shower for them, that would be a problem. But right now, that's okay. But down the road, that may be something we should address later. But right now, as far as electrical goes, this is about it.

Okay, thanks.

But it's a great question.

All right, any other questions?

All right, entertain a motion. I'd like to make a motion to authorize the purchase and installation of electric-assisted ADA doors for two changing suites for the Five Oaks on Warson, not to exceed $10,600. Seconded. All right. Can we please call the council?

Councilmember Jurgel?

Yes.

Councilmember Solomanov? Yes. Councilmember Clark? Yes. Chairman Pro Tem Bashan Hellman? Yes. Mayor Lewis? Yes. Motion is passed.

Thank you very much.

Thank you very much. I appreciate it.

Alrighty, we have moved on to item 14 hearing from citizens part two. So same conditions apply from last time in terms of the goals of citizens and hearing from citizens. So at this point, Miss Littleton, your card is here. Please don't forget to turn the mic on and state your name and address. And in three minutes. Thank you.

My name is Jenny Littleton. I live at 9639 Huron Drive in the Indian Meadows subdivision. I wanted to just let you all be aware of we have been having some bike riders, motorcycle riders riding the Greenway Trail and They weren't like wild or anything, but it's the principle that they put it on the Greenway Trail. And we had kids riding their scooters and their bikes. And there was one lady that was here at our last meeting, Felicia. She's an attorney here in Indian Meadows, and a lot of the residents go to her for legal advice. Well, it was her son. that she called me and said, there's a group of men on motorcycles. Can you please get down? They're headed your way. Get down by the trail. My son's on the trail. And when I got out there, I couldn't get to him fast enough, but he was able to kind of like hop off his bike so they wouldn't hit him but once they passed i got to him so i want you guys to be aware i'm going to contact uh greenway too to see maybe if there could be maybe i know this sounds weird but maybe like have a gate or something because this was around this time you know when this happened so She believes because she was walking her dog near the Napoleon area. She believes they came from that street to get on. So we've been having that and we've been having a man through the night screaming up and down the greenway. trail anger with anger vulgar things so we're just kind of thinking there's a point that maybe we could cut it off or close it or something so i wanted to let you guys be aware of that and then i'm also here to see if you all will have had the opportunity to see about your plans to help me to move uh that pavilion that's next to my home and all of the neighbors home on huron's if you guys had that opportunity to come by to look at it, or if you were able to look in the budget to see how we can do it. I, like I said, I suggested maybe, um, Dig it up or what goes up can come down. Take it apart. Okay. Thank you.

Thank you very much. Question for you. The gentleman is just walking up and down, just screaming at the top of his lungs.

Yeah. And it's usually, it starts from midnight to one, two o'clock, three in the morning. I've been blessed that I haven't heard him, but other neighbors call me, Jenny, have you heard him yet? And I was like, I haven't. And I'm up. But my neighbor who's four houses from me on my left, he and those neighbors, they've been hearing it. And then I've been getting calls from where the old community center used to be. They tell me he starts from their house up that way and walks all the way down this end. So that's something that, you know, I don't know if he's mental ill, if he's snuck out of his house. Have you called the police? I don't know if they have, but I've let the police be aware of it because I haven't heard it, but other neighbors have called me about this gentleman. Thank you. Okay.

Thank you very much. Appreciate it. All right. Is there anyone else in the audience who wishes to speak? All right. Anyone online? Okay. Thank you very much. All right. We'll move on to item 15, review and acceptance of minutes. Does anyone have any corrections to council minutes from June 9th?

No.

All right. Do I hear a motion then?

I'll make a motion to approve the meeting minutes from June 19th, 2026.

June 9th.

June 9th.

Yeah. I second that motion. All right. Please pull the council.

Councilmember Jurgel? Yes. Councilmember Solomanov? Yes. Councilmember Clark? Yes. Chairman Pro Tem Pashaun Hellman? Yes. Mayor Lewis?

Yes.

Motion is passed.

Move on to item 16, City Attorney's Report, please.

No report this evening, but we will need a closed session as indicated on the agenda, number 17.

All right. So I will entertain a motion to go into closed session.

I'd like to make a motion to... Move into executive closed session pursuant to the revised statutes of the state of Missouri to discuss legal action or litigation and attorney client privilege matters pursuant to section 610.0211. All right. Do I hear a second?

Second. Okay. Can we please pull the council?

Council Member Jogel. Yes. Council Member Salamana.

Yes.

Council Member Clark.

Yes.

Chairman Pro Tem Pashaun Hellman.

Yes.

Mayor Lewis.

Yes.

Motion is passed.

All right. We will now close the regular meeting and go into closed session. All right. We are back in session. No major decisions made. So at this point, I will take a motion for adjournment.

I'd like to make a motion to adjourn. Second.

So adjourned at 844 p.m. for Jennifer.