City Council - Regular Meeting

Okay. Are we good, Amber? Alright. Good evening, everyone. Before we begin tonight's work session, I wanna thank everybody for taking the time to attend, either in person or online. And during this time, during the work session, there is no public comment, but at 7PM, we will move over to the auditorium where community members are invited to speak. If you're here in person and would like to speak during the public comment section, please fill out a yellow card and give it to the city recorder, who is Amber Rios right over there. And you could do that when we move over to the auditorium, and I'll turn it over to Ravi. Thank you.

Thank you, mayor. Good evening, everyone. Excited about our work session tonight. Some background on the supplier diversity program. This is actually something that stemmed out of some council priorities, from a few years ago. So, this was a program that we stood up on its own. I don't I know Danny is gonna go through that, so I don't wanna steal his thunder. But Danny's been amazing starting this program from scratch and just doing a really, really nice job, and we're excited to show you the progress that we're making. Every year, we get better, and there's obviously, you know, work to continue to do, to to improve, but it's really exciting to see the the fruits of all of our labors. So I'll turn it over to Danny.

Awesome. Thank you, Rami. Well, good evening, mayor. Good evening, members of the council. For the record, my name is Danny Morato. I'm the supplier diversity program administrator. And, thank you for the opportunity to share an update on this program and where it's headed. Thanks for the advice also, mayor. Yeah. Click and chill.

I got

you. Click and chill. Alright. So today, we're gonna have four main topics that we're gonna cover. The first is we're gonna provide context for the new faces. We'll review the council priority, timeline, and how the program works. Then we'll talk about engagement numbers and key activities, and then we'll share tools that we have on hand for access to information. And finally, we'll showcase how we track utilization on major projects. As we move through this presentation, I'll walk you through what's working, where challenges exist, and I'd like to hear your thoughts and feedback throughout. And also at the end, we have some q and a time.

Alright. Let's jump in. So here, at its core, this program focuses on access. You'll hear that word, frequently throughout the presentation. But we really wanna help local firms understand how to do business with the city and ensuring that our systems don't unintentionally exclude them.

So this work also supports a broader economic development goal by keeping public dollars locally and circulating and supporting a small business growth. Please check our supply diversity policy if you have any chance. That link is active as well. And then just for context, I wanted to provide a timeline. This is a visual map of the program that reads from left to right, and it starts when I was hired in late twenty twenty one, call that year zero.

But the intent is to capture notable events that have taken place each year, since the program started. And some of those highlights are we adopted resolution 2024 and 2022. We launched a contract compliance software program, which is called b two g now. We'll talk more about those numbers too. And then we also launched a minority women and veteran owned business directory that's local to the city of Hillsborough.

And finally, based on just a big need for it, we created an on call connect event. And we'll talk a little more about that, but that was based on feedback we received on the Westside Open House. And we'll talk more about that too. So without further ado, I'm gonna pass it over to Dan so he can tell you how this program works, what we set out to do, and share engagement by the numbers.

Thank you. Good evening, mayor Pace and city councilors. My name is Dan Spiro. I'm the procurement services manager for the city. I was listed on the title page, but I'm introducing myself right now. This we're just gonna talk about when we say supplier diversity program, we wanna say what that means. It's, like, kind of vague. But what it really means, it's these four kind of legs of the of the table. It's built on community outreach, making connections with our community, with business leaders. It is creating resources for staff to be able to take advantage of our, you know, of contractors and give good tools to utilize.

We have, all these are gonna go in deeper, so I'm just kinda like going this a high level, and we'll kinda drive in a little more as we get to them in the rest of the presentation. We have a spend analysis, which is allowing us to be accountable and sharing information that we know so we can fine tune and know what's not working and what's not. And it's also our supplier diversity program also includes a community of practice with staff from around the city just to kind of make sure that we're getting better and kind of providing resources and training and having an opportunity to get better. It's not being perfect, just being a little better every time we do this. I'm wondering.

I know I was going do that. We last presented in October 2024. And at the end of that presentation there, we kind of said what we were going to do in the year to come, which was 2025, which is really to continue to grow out our business directory, to continue to track spending, added more projects that we were tracking. Last year, it was the Hidden Creek Park West. And it was Nueva Esperanza.

We've got new projects that we're tracking this year that Danny will cover, continue just to kind of make sure that staff are aware, provide more resources and tools for them and then continue with the outreach. And on that, I think from the outside in, like most organizations are like a bureaucracy. Like, you don't know who's there, there's people. And the big portion of the supplier diversity program is to humanize, like, our programs. You know, we're not just, a bunch of staff.

There are people that are driving projects and creating benefits for the city and community members here. And a lot of this is building, trust. So that requires getting out there, seeing people, shaking hands, making connections and all that, and connecting people and resources like opportunities and programs. Danny is like our outward facing kind of champion for this. And this is just kind of a kind of a snapshot of the various chambers and nonprofit business development organizations that we partner with, and some smaller scale things as well. So just meeting with one on one, folks, and it's also kind of going to some of the larger, like the Yuan military trade show.

Quick question. The numbers here on this slide, are the meetings in the contacts for last year? Or is it since the program initiation?

Thank you. All of this, the data here is from like January 1 through 12/31/2025. So this is like a snapshot of one year. There's a little bit when we get into this project. Since the project started, sometimes some some of the data evolves. But for everything other than all, it's all just last calendar year data. And cool. And then there's quantitative data. It's like the last slide of the meetings that Danny is going to. There's also the qualitative data, which is kind of like testimonials, people saying, thank you.

So this is kind of a comment that that Danny translated into English. Danny is too modest to, like, kinda, like, have all the comments on him. So I'll cover all the nice things that people are saying about the program. And it's just really basically this is a comment from the Olami lunch that I just kind of mentioned. And this is all about building connections, kind of building trust and kind of just making sure that our programs are as people centered as we can. With that, I'm going to turn it back over to Danny.

All right, Dan. Thank you. Okay. So, this is my favorite part because this is key activities for the year, engaging with folks, with people. Okay. So, this is our Woodstock. I'm pretty sure you've heard, the Westside Small Business, and Workforce Open House. And, much of the folk the way this program or this event, started because there was a lot of focus in Portland. And no event like this was being hosted anywhere West Of I 5. So then after asking around and talking to a bunch of folks in the area, the Westside Open House was born in 2022 or 2022.

And, this is the fourth year we've cohosted with Washington County. They've been a great partner. And shout out to Adrian and Tyrone from Washington County. They're my counterparts. And I should warn you, I'm gonna give a lot of shout outs and thank a lot of people because my job is a lot about collaboration. Which leads me to my next shout out, big thanks to counselor Elizabeth Case and commissioner Pam Trees. Yeah. Who were both kind enough to open the show with powerful remarks and just set the tone for the event. Here you will see some of the numbers. Right?

We had four twenty eight RSVPs and in a perfect world, would attend, but I think we did pretty good at three eighty seven. Yeah. And we engaged 125 new business owners in the area. We had 64 exhibitors, and I'll talk about the makeup of those exhibitors in the next slides. And we offered eight educational sessions. So not wasn't just shaking hands and kissing babies, it was also learning stuff, right? So that was catered to each industry.

I will just say it was amazing. I'm so glad I attended. And if you have not had a chance to attend one, make sure you go in the future and attend one because it is inspiring and fascinating to see all of this in place. So you do a great job.

Thank you, Counselor Case. I appreciate that. Well, and I'll just tell you a little bit about the event too. So this year, every year, I think it's gotten a little better. But this year, we got fancy. And I want to shout out Jenny Granillo and our communications team. She beautified all of our marketing materials for the event. We had these maps that were printed out on a pamphlet with a program. And we also had a printouts that were, the Styrofoam boards, the two by threes on each floor for folks that don't like that stuff. We also printed out some QR codes that they wanted to navigate on their phone.

So just trying to appeal, for you know, to everybody. And the 1st Floor, you can see that it was designated for registration. I'm not sure how if you can see all that, but on the left side, it was those little blue rectangles were registration. That main room was where we had our opening remarks. There was coffee and snacks and that floor was designated for public agencies. So Washington County, City Of Hillsborough, TriMet, Metro, etcetera. All right. And I just wanna bring it to life. We have the first table on the first floor. And if you're a Hillsborough employer or community member, this space may look familiar.

That's Ashley Baggett. She's a fabulous colleague, a supplier diversity champion within the city and a point of contact for the public works department. And she helped table the event, and it was awesome. And, again, shout out to Colin Miletich. He was our photographer. He's on our communications team. And then just one other picture I wanted to capture here. This is when you get up to the 2nd Floor. This picture is looking east at the PCC Willow Creek opportunity center. Have you been there? Yes. Very cool. And this was during peak time. So lots of really solid interactions, and it was very loud. Alright. I'm gonna pass it over to Dan, and he's gonna talk a little more about the other events.

Just one. I think our Westside Open House is our our Woodstock, and there's maybe the smaller stages kind of on the back of the of the property too. We one of the things that Danny mentioned earlier was that there's also an interest for kind of smaller scale kind of events where there's a lot more to fair FaceTime, like, talk and all that. The Westside Open House brings a lot of people together, but it's kind of a bit overwhelming just to have, like, kind of a small space. So it gets a lot of people mixing, but it doesn't get people in that sometimes mixing the right people.

So one of the things that we did this year was this on call connect that was kind of feedback to just have more kind of intimate space and all that where people can really talk and really talk about projects in a way that's harder to do in a big space. So we had all of the large kind of structure bureaus and parks and rec and public water public works water and staff from city manager's office and finance. And we just looked at those COVID firms. Those are businesses certified by Oregon's business Inclusion. Business inclusion and diversity office and folks that were on on call agreements that weren't being used.

So just to make sure that has had a more space with staff. One of the things that we really want is for, like, the product new businesses to meet our project managers. A lot of this is kind of built on relationships, trust who you know, who is going to be someone that's going be a good partner, and then creating those opportunities where people who are new to you are someone you can go back to. That's what these are all about to. This here is Carla Keller.

ACMS Northwest is a women owned firm. This is kind of just kind of kind of giving an update on what her business is all about, how she can help the city of Hillsboro. This is a kind of testimonial from Reed Kukahana at Sita Architecture just basically saying, thanks for bringing this over. We just kind of want to add these things, like just kind of the personal touches that are part of this program. And next are the tools that we that staff use.

Next are just kind of highlights of the main things that we kinda do kind of the day to day work. The first is our, minority women veteran business directory. This is, available to anyone to, like, anyone that's has Internet access can go and find it. And what it is intended for are for staff so that Danny is not the clearinghouse when someone says they're looking for a painter or an electrician or a caterer or, like, a meat marketing company. What it allows, businesses to do that are FDA based in Washington County. You can see the director of the criteria there. They must, semi self identify as a minority woman or a veteran owned business. There's a vetting process. If someone applies, say, hey. I'm working in the area.

Here's what I do. It kinda goes into a queue, and then Danny kind of kind of reviews their bona fides to make sure that they are someone we can approve. And then it's a resource, for staff to be able to go and save them. So when he's catering company, like I said that, we're just creating more opportunity and more access for businesses to identify themselves and for our staff around the city to find them.

Quick question. Are these all the 55 active businesses? Are they all COVID certified or are they just self identified?

That's a great question. There's a mix. The reason why is sometimes getting COVID certification can be challenging, so we wanted a low barrier. But the the criteria, right, they have to be headquartered in Washington County or the owner has to reside in Washington County. Those are the biggest things.

Does your direct does your directory indicate whether they have COVID certification?

Yes. It does. It actually when you have time, when you click the link, it actually tells you if they're minority owned, if they're women owned, veteran owned, or if they're LGBTQ plus, or if they're COVID certified or if they're also self identified. Counselor Ambry?

Thank you. Is is this for small businesses only, or is there any other criteria regarding the size of the business?

Yeah. That's that's a great question. Essentially, it is targeted to small businesses, right, because it's folks who don't have the infrastructure of a big company or a midsized company. So, yeah, it's it's tailored to that.

Okay. So so if a bigger company wants to be added, do are they rejected?

No. That is a really good question. So we have another actually, it's on the next slide where we talk about Madingo. That's our solicitation porter, and that's sort of our catchall for all businesses.

Okay. Thank you.

Yes. And then just to add one comment to Councilor Harris' question. Some businesses are they have part of their business plan is to sell to the government. The government contractors are large. The directory is really more for the business to business, business to hop like like, customer facing.

So it's really they may not get certified if they don't want to, but nonetheless, they can be helping us. And that's why we do the self identification programs that allows them because they're probably not gonna be able to be government contractors supplying materials or food or some kind of smaller kind of boutique kind of consulting agency. Now as Danny was mentioning, like, the main way that our our opportunities are posted are as on Bodingo. It's just an easy way to get there. All of the RFPs, the invitations to bid, any kind of public contracting opportunities, we post on here.

And it includes my folks, like, there. They register, and they see who they they are, and then it targets, like, if it's a painting project or if it's architecture or something like that. And we post an opportunity, then it just kind of sends it just to those folks to sign for those opportunities. Please do.

Yeah. And that that's the other thing too. So I I anytime there is a small business that's actually registering on the minority women veteran business directory, I also have them register on the Bodingo portal because that acts like a notification system. Mhmm. So, hey. Say I have a a roofing company, and, the library needs a new roof. They will be notified. Hey. There's a new solicitation on the portal. You should check it out.

I noticed when Danny was going through the Westside Open House, there was kinda actually, this is the city of Hillsborough table. And the next thing, it's in this in the our presentation here. It's on the bottom left. There is another guide, which I'm gonna go to. The one that the one that with the hair pink hair is touching is kind of like how we the different thresholds, different processes that apply. But one of the best things for any con any business that wants to get into work with this city, I'm gonna slowly put the slides, is our on call list. So an on call list is like we've put out an RFP for any number of things. It could be tree trimming or painting or Architecture. Architecture engineering. And then within architecture, the landscape architects, are they doing kind of interior design, all the different subdisciplines and all that?

So we kinda market these kind of large opportunities. And it really it's about, like, getting known, getting your foot in the door, like, making relationships. It's really about doing, like, really good work, and we're we're like, yes. We wanna work with you. So these are really the one of the easiest, barriers just because we award so many contracts in here. The open the OnCall Connect was really to create more opportunity so that have within this space too, just making sure that folks are being utilized, that, the consultants that are in these on these lists are kind of known quantities. And so if anyone wants to really get in, we always promote if you come in through OnCall, there's just a lot of wide range of services that Citi provides, and this is kind of really one of the better opportunities. I just use you to wear a lot of contracts because you have a lot of So they're on kinda on demand.

I'm also I I'd also like to add that it's really important because when we go to these trade shows, say, Robbie and I are having a conversation, and he has a tree trimming company or an engineering firm. And he's like, I wanna do business with the city. I think I'm ready. Well, if you look at the estimated resolicitation date, that tells you when we will go out to bid for those specific contracts. If you look at the next column, there's that many number of contracts that we usually have, right? Because when you say architecture or when you say construction, that is a huge statement, right? Are you doing foundations? Are you doing concrete? Are you you know? There's a big list and there's a big opportunity for firms to be able to do business with us.

And this year what's cool is that we have four service categories that will be solicited. So we'll be very busy.

Councilor Sinclair.

Yeah. This is so exciting. Over the last four years, how has retention made sense? Because I'm sure this tracks that data also to understand how much retention's been there and how our community is evolving in our economic development to understand what types of businesses evolve with you.

That's a really good question. And it's actually coming in a few like, there's, like, two or three slide or maybe, like, it'll come later in the in the conversation. But I do have a trajectory of dollars spent through the last few fiscal years.

That are just through these contracts. Like, we track just because it's a good metric of, like, how it's being used and something. Yeah. I love to say you said peppering these kinda, like, little testimonials. This is another comment that we got from it was a think an event hosted by Habitat for Humanity out in Cornelius. Right?

Yes. So

this is just all about kind of making connections and bridging those gaps and kind of making sure that our vendors and people who want to do business with us can. With that, I'm going turn it over to Danny for the next portion of the presentation.

Thank you, Dan. So before I click on the next slide, I'd just like to disclose that the following projects specifically track hard construction only, okay? Some of these projects are still being closed out. So even though construction is pretty much finalized, the closeout procedure is still in process. So this is the cumulative spend on capital projects. Earlier in the presentation, I made a comment about the contract compliance software that we use. It's called B2G now. So we've been tracking around $146,000,000 that were paid to the prime contractors. Those are the big guys, right? The Hoffmanns, the Skanska's, the Mortensen's, etcetera.

And of which approximately $12,100,000 were paid to COVID certified firms. And you can see the breakdown is as follows. That's just a breakdown of the $12,100,000 The good news about these is that we're still counting our final numbers, so they could be slightly higher. All right. And then in the next few slides, I wanna show you four key pieces of information for each project. So I'm gonna talk about project dollar amount, diverse spend goal, current spend and current diverse spend and the breakdown of which groups the money is going to.

So what is it? Councilor Embry?

Yes, sorry.

What is this advantage business?

Go ahead.

So there's the state of Oregon has the COVID office, and they are also the certifier for the Federal Highway Administration, FHA. The federal designation for their program is called DBE, a disadvantage business. It's basically like, Oregon certifies disadvantaged businesses that are, like, the federal program. And it decides their own criteria. Like, you have to have certain characteristics about your business, certain size. If you're too large, you can't be a DBE business, and there's other means that you have to qualify through that. And that's basically how we get that certification.

So if some if some if a business is does it COVID a super set?

COVID well, COVID is like the state program for the for diversity. You know? So and there's four or five categories of businesses that are there. The ones that we track is also concessions. We don't track concessions like report and stuff like that. And then DBE is one of those that they certify on behalf of Feds. Okay. Does that answer your question? Yes. Thank you.

Okay. So, yeah, I just so just going through the slide with this, the Lotus apartments, this was over on Walker Road and a $26,700,000 project. The general contractor set a goal for 30%. The current spend is 24 out of the $27,000,000 and their current diverse spend is standing at $5,200,000 or 22%. And you can see the breakdown that 60,000 has gone to emerging small businesses, 2.8 to minority owned businesses and 2.3 to women owned businesses.

And then the Hillsborough shelter right in our backyard, right? You throw a rocker. Dollars 12,500,000.0 project, a diverse spend goal was 30%. And their current spend is approximately $10,000,000 maybe a little further along these numbers are closer to like December figures. But the current diverse spend is at 1,300,000.0 or 13%, and that money is going to minority owned businesses.

When's when's the end date to hit the 30% on that or or it's past? And you only hit 13% versus 30%, which is also good. I'm not trying to

No, that's a great question. So yes, that's a really good question. Right now, if I go back, so current spend is $10,000,000 of the $12,500,000 So they still have $2,500,000 to go. It. Exactly. Does that answer your question? Yes. Yes.

I can math from that.

Good. Okay. And then finally, have the Hillsboro Hops Ballpark, dollars 113,000,000 project. The diverse spend goal was 20%. Current spend is at $100,000,000 probably a little more than that at this point in time, but their current spend is at 6% or 5,900,000 I mean, you can see the breakdown there.

Okay. And Counselor Yes.

The goal is really high for all of them and probably will not be met. So are we what may be done to so that they it is met next time?

That's my question, too. How do we get to the goal? Yes.

I think it starts with establishing very good accurate goals. So sometimes, I think you know, we like things that ends in zeros. We do, like, 10 you know, five fingers each hand. You know? I think it is really about doing the availability work first up front just to make sure who's available. I think it's being really clear with, like, what our objectives are. These goals are aspirational. So they're not like hard contractual obligations. Like, they're they're they're soft targets. In the the shelter, we didn't include Holst.

Holst Architecture was like a women owned architectural firm. They were the prime architect. We didn't count their numbers because, as Danny mentioned, we're only tracking with our construction costs. So I think the question is a really important one. And I think that is something like goals for the program itself is just to really define the goals in a really realistic way, like, upfront, find out what's what's the stretch goal, you know, what's what's what are our targets? I think Robbie has this. Michael, to to

It's a it is a great question, and it's something we talk about quite a bit because there's also a balance. Right? This is a goal. We're trying to increase the diverse spend. At the same time, we also have an obligation to the public to make sure we're, you know, having the best cost and all that. So that sometimes those two things have conflict. And, our our hope is at some point, there won't be conflict there, right, where we don't have to necessarily pick between the two. But but we again, that goes back to our comment that we have work to do here. I think we're making really great progress, but there are times where we have projects where we aren't gonna reach those goals because we have to also make sure we're managing our budget as best we can. And sometimes those those companies can cost more, and it just becomes a balance.

And I actually, I would just like to add too, Ravi. So I think there's a sometimes it's theory when theory meets reality. The availability that Dan was talking about. Right? There's a certain amount of COVID certified firms in Oregon. And, right, if they if they was up to them, they would take on 10 projects, but they don't have the workforce or the capacity to take on multiple projects, right? So I think that's also that's a constraint, I would say.

So are you excuse me, Are you also tracking or are the contractors, like in general, sort track this? The number of bids from subcontractors that maybe weren't accepted, but issue or offered by not just COVID certified, but self identified. Like you said, a lot of these firms aren't going go through the process to get the actual certification. Are you tracking that number? Because that would also give you an idea of what the volume or capacity or availability of this is.

And I can see, like, the ballpark maybe you're looking at probably bigger contractors doing a lot of that work as a lot of steel and concrete. And they don't have a lot of 6 figure subcontractors probably versus the homeless shelter. Seems like it could have more. So just tracking that number on bids made, bids accepted, capacity, are you tracking that? Or have you thought about tracking that?

We don't currently track that data, which should be the bids that the contractors are getting. They'll have the conversation with our staff to be like, here are the trade offs. And if we can use this any, like, plumbing contractor. But it isn't a it isn't a metric that the program tracks per se. There's some really good information on the all the data that we're showing here, these are all information on payments and in d two g now. It's our tracking system. It's the same system that we use for the directory for minority women that are in business directory and also for advanced sponsors. The the sign ups that we use for, like, the Outreach. Yeah. And we don't have the ability to, like you see what we don't really get all the stuff that they get. So that's something an area

of I

mean, we're at the end of this presentation about the questions or opportunities, things you would like us to see, and that could be something we can add in there to figure out what the feasibility of that looks like.

Counselor, did

you have one just a follow-up question? The reason I'm asking that is because the reason I'm asking that, I guess, is because if, for instance, you're getting a lot of bids from qualified MBE, DVEs, whatever, but their bids aren't right, You could have some education piece on that. I mean, obviously, you're talking to Ringfield confidential information, but an education piece on that would be potentially beneficial. I mean, there's some information

you can get. No.

That you bring up an excellent point, counsel Harris. One of the things that we have been doing is partnering with these community based organizations. And one of my, like, main roles, I would say, is you saw those thirty three one on one business meetings. So we spend I I would spend at least an hour sort of doing an intake process, like getting to know that individual business. What is your capacity? Are you in year zero? Are you in year three? What kind of capital equipment do you have? Have you ever submitted an RFP before? All of those questions.

And that sort of helps me broker that relationship to a community based organization to help them complete or become competitive with these bigger firms. A lot of these big firms have what's called mentor protege programs, where they will adopt somebody and they will walk them through the process. Hey, this is where you messed up. Right? You over I don't know. You over guessed how much labor you were gonna need and you priced this wrong, etcetera. So there are those things, but that's not something we have the capacity to do. So we kind of brokered that relationship off to community based organizations. But great point. Counselor Sinclair?

Actually, Danny just answered. I was inquiring about the All right. CEO.

Great. Good job reading minds, Danny. Well done.

Probably would like notes.

Yeah. Alright.

Keep rolling. Oh, and I do wanna check-in at 06:30. Okay. I like to end at 06:50. Perfect.

We actually don't have that much more. I think we have about four slides left.

Oh, okay. Great.

Cool? Yeah. Cool. Alright. Great.

Pull it. Okay. Okay. So here are the next set of projects that we're gonna be tracking. Our criteria for tracking these projects are as follows. So city construction projects or city sponsored. That was a mix of what you saw in the last few slides, right, the Hillsboro Hops. We didn't know that. We brokered that off to a owner's rep. And then we also have a minimum threshold of $5,000,000 in hard costs and then projects exempt from low bid rules. So design build, construction management, general contractor. Any questions?

What are you most excited about?

Selfishly, I'm a soccer player, so I'm looking forward to the fairgrounds.

Yeah. I hear you. Yeah. Okay.

I'm excited for Block 67. Had to add that. Councilor Case.

I'm excited for the affordable housing at Willow Creek, but also the police headquarters. But my question is, in reporting that we get on these four specific projects since they're four that you'll be tracking over the coming years Mhmm. Can we get the and sorry, because I know what I'm asking is more work of you guys when you're already doing way too much work, and we're so grateful for everything. But if we kinda now that we know this, like, how you're tracking what you're doing, can we kinda have a running Yeah. Like, as as we get updates, not anything extra extra special well, extra extra special, but to just the extra special you always lovingly do for us.

We kinda track this along the way of, hey. Here's where we're at. Here's what we're doing. Back to those numbers that you were showing us earlier. Would that be helpful for us if that's not too huge of an annoying ask?

Yeah. We can figure out how to do that. So, typically, I think over the past five years, we've done these annual updates, but it sounds like you're requesting more of, like, a project by project update as it's going along, and maybe we could figure out how to get the council, individual project

Yeah. Just as we're doing like, so if we got a police headquarters update in the summer Mhmm. If we could just have a quick slide that kinda is here's where we're at with that kind of stuff. Yep. Those kinds of things. So not a extra special meeting to go through this. But Sure.

Yeah. We can remember how to do that.

Thanks for this. Yep.

No problem. Thanks. Counselor Sinclair.

Yeah. Thank you for the slide because it's so important to have those relationships between the CBOs and with your department staff that can help guide a mentorship. What happens because there will be oversight of not getting it right with the budget. What happens to these small businesses if the budget does go over? What happens with the cost if if they go over budget?

Well, are you are you speaking specifically to the to the

Not not not for our departments, but if there's a bid Mhmm. It goes out. And because experience is still growing and adapting and fine tuning as they grow, what happens if they don't estimate right? Because we don't know who they're working with the subcontractors and whatnot.

K.

Yeah. I would say we'd be on the low bid projects, and it's not our business to be in business of putting any other business out of business. Right? So if someone is really comes in under, then we, would be like, just so you know, you know, you're outside of the kind of the norm. We wanna make sure that any given opportunity to withdraw. Usually, if you have bid bonds, let's say, if you don't sign a contract, we'll take your bond. We don't do that. This is not kind of the way that we operate. So we give you information that allows someone to withdraw if they really unbalance the bid and just miss something huge. You know? I would

ask as well. So, for example, at the police headquarters here in the next, I think, couple months is when we'll be getting a guaranteed maximum price. And when we get that, that's really the the price that we are guaranteed that it won't exceed. And then there's all these things that roll up into that price. Right? So we don't necessarily whether or not the individual contractors go up and down, it has to be managed within the total cost. And so, that's a that's a kind of a broad answer, but it that's how we safeguard ourselves as a city. Right? We kinda, approve and agree to that guaranteed maximum price that will be coming to council in the next couple of months. That's our safe guard.

And then the other things individually, you know, if if a contractor, for example, bids, too low and it costs more, sometimes they lose money. Right? Because that's just and and then we can certainly try to work with them to figure out what was what can happen to be better next time.

Thank you for letting me ask you. This is an outstanding opportunity for our community.

Yeah. That's why we are really just tracking those those aren't loaded projects like the design build. I mean, two of these are CMGC, you know, projects. Actually, they all are. You know? So there's a lot more flexibility there when there's kind of a dialogue between the contractors and the owner and the standard subs that we don't really get in a low bid situation.

What was that acronym, Dan? CMG.

Oh, yeah. So I'm construction manager, general contractor. So all these projects, that's how they're delivered. It's, like, two there's a contractor and there's an architect. And they kinda collaborate during design phase as opposed to just bidding on, like, a set of drawings.

Burger. Is that fine?

Oh, yeah.

It was Yeah.

I love it. Alright.

Let's keep going. Alright.

Perfect. So we were talking about price agreements. Right? So price agreements are awarded from an RFP, and these are available for citywide use on an as needed basis. Spending here, I'd like to say that out loud that it does not include other contracts that we just saw or PCAR spending, purchasing spending. And some of the things that are beneficial here, this is actually directly correlated to what I forget who was asking. Was it you, Kimberly?

Yes.

You were asking me about the trajectory, Yes. So we found the price agreements that do reduce barriers for quicker access to qualified vendors without having to to go throughout the entire procurement process. Right? So we have a roster, which Dan was talking about, and they don't guarantee that you're gonna be utilized. But at least there's a lower threshold for participation, which is why we have the on call connect so that I haven't done business with you.

I know you're on the Citi contract on call list. Let's talk about, you know, what opportunities do you have. Right? So as you look at this graph, you can note that, in 2021, we had approximately $340,000 of spend. In 2022, 2023, that went up 230,000 to $5.70.

And then in fiscal year twenty three to twenty four, it went up to $7.60, which is an increase of a 190,000. And then just this last year, we we broke the million dollar barrier, which is 1.4, an increase of $640,000. And which is really yeah. It's it's honestly I feel like it's it's the project actually doing its job without me being here, without anybody being here. It's just prod the the program doing itself. And this year, that was, I would say, majorly attributed to a local plumbing firm. They're a veteran owned business, and Matt Ellison's the owner. He's a really cool guy.

So Hey, councilor Amberee.

Oh, thank you. Sorry. Can you tell me what price agreement means?

Yeah.

The price agreement is, like, an agreement where there's no commitment on of funds or projects. So it's like we read if there's pricing's there, if we need you, we'll call you, and then we call them. And then we spend money through them. So it allows us to, like, kind of scope a project and then kind of also sometimes we mult multiple kind of quotes on them. But there are already contracts that are already in place, and we just pick up the phone Right. And do a task order.

Got it. Alright. Thank you.

Councilor Harris?

No. The price agreements, are the prices all the same, like, a plumber, say, or they vary depending on the vendor?

They are we that's a competitive process. So they're selected. It isn't like someone says, wanna be a contractor, and they are. So we go through a regular competitive process. So we'll we'll work multiple contracts. That's one of the features of these things, but we'll look at their pricing. So and that they're all different because they have different businesses and they staffing models and and all that overhead rates.

So they could come up with their own pricing. You just have to qualify them. So if it's a plumber, for instance, one might be 125 an hour, it might be 85 an hour, but you guys just make a phone call, either get a estimate or you just agree to do it. Is that how that would work, Evan?

The goal, we really want to and then the prices aren't really wildly disparate. So, like, there isn't, the deltas are not big. And if there are, then they get kinda weeded out during the RFP process. And then once they're on there, then we really wanna spend the well the money, like, let us Spread the the well.

Thank you

so much. So there is so maybe that you're paying more for a good reason too. Maybe it's not maybe any number of reasons why the pricing is a little different. But we do really wanna probably maximize that. That was, like, the purpose of the OnCall Connect was going through, looking utilization. Mean, these businesses aren't being used. Maybe maybe have have more partnership, you know, opportunities.

Councilor Ann Marie?

One more question. When when is it citywide? That means that is what the city spent?

Citywide is just like, some agreements are, like, public works, and then some agreements are, like, there are any department at the city could use them.

Yes. Okay.

So it just means that any city department has access to these contracts.

And I just want to add one more thing to Councilor Harris' question. I also participated in the selection process some of the citywide price agreements. So you actually, like, figure it out. Right? You look at the pricing, and you're like, oh, same work, dollars 200 difference. That doesn't add out. Right? So it's the delta is not big is what Dan was saying. That's it.

And I know we need to wrap up. Just wanna make sure that's all up. Sorry.

Can you

repeat your question?

No. I just keep it on to call on people when they talk. Otherwise, I miss them. And so go for it.

Okay. The last slide of content is just this is our internal group that we have staff from around the city. This is our opportune oh, Danny mentioned, like, at Ellison, what is the company company called?

Oh, yeah. No. It's local plumbing.

Local plumbing. So we, like, during one we do these every six weeks, and then, like, we gave, like, Matt, like, five minutes to say, usually, understand. So we did this with Verveo. It's kind of a a translation company that's kind of based in Beaverton. So it's an opportunity just for us to talk and kind of amongst ourselves and talk about successes and lessons learned. It's also, like, an opportunity for us to just provide, like, a small amount of, like, kind of promotion, you know, within it just to create these connections.

Councilor Ivory.

Thank you. So so I know this is Washington County wide. So right? Mhmm. Yes. So are are you also working with the other cities in Washington, Or do they have, like, lists like this also?

I would

say our some of the price agreements?

Price agreements or or the the the minority and women list and those things, are they?

All of those are City of Hillsborough, like, assets and programs. All these are city of Hillsborough staff. We really and that that we for the directory, we just put the geographic boundary, Washington County, just so that we can kind of make it ours and look for local businesses. Mhmm. But it also didn't be too small. But we really you know, we there's some opportunities here at Washington County, but everything we've talked about is all really sales growth Yeah. Specific. Did did I did everything in your question there?

So I was just I

was just wondering if you're

if if the city staff

is all split. Do the

other cities have similar programs? And is there synergy the opportunity of synergy? That that was my question.

That's a great question. Yeah. So there is. We work with Washington County, city of Portland, city of Beaverton, city of Tigard, and they all usually have somebody that is the supplier diversity officer. And we do mind share group thing and try to implement the same practices that, you know, are going on in each each city. Does answer your question? Yes.

On the last point on this, though, one of this model came from was state of Washington, their enterprise services. Mhmm. And then if any attends their weekly monthly meetings, and we get good ideas from too. So we are it's a it's a community of practice, so it's all about learning and growing. It's kinda doing a little better today than we did yesterday.

And that's it.

Great. Any questions? Yeah. Any questions? Councilor Sinclair.

Thank you so much for the presentation. I agree with councilor Hayes when she conveyed. We'd like to see an update from you all because it's important for ourselves and our community to hear this type of work that's happening. It opens up our eyes for a bigger picture of the impact this happened from the ground up and not just the top down. So I I definitely like to see you guys in here more frequently. And how are you communicating this to the community?

This is our opportunity to do an annual report and kind of share our findings. So a lot of it is the day to day work that Danny's doing. I don't know if I answered your question directly, but this is like an opportunity where we kind of just showcase the work and the numbers and figures and what we're doing and stories.

There's there's so much online how people communicate now, and it's just an easy access tool for the public. And like we said, for that that true diversified opportunity. And I I'd love to see something on our social media about this so that it communicates to people where they can keep that connect with other CBOs and with other departments

and to grow. Oh, yeah. And I think you work with the chamber too, right? Yes. We do

work with the chamber. We work with AWAMI, with the Oregon Association of Minority Entrepreneurs, National Association of Minority Contractors, with Professional Business Development Group. Yes, there's tons of folks that we work with.

And I've been asked to speak at some of those groups, and then I send them over to Danny and Dan so they know. Counselor Kees?

I think my question, the inverse of what Counselor Sinclair was asking, like, how can we help support excuse me. I'm just going to get choked up over this. I'm so excited. Like, how can we help support and promote you? What do you need from us? Yeah.

I mean, one of the we mentioned all the events, right, that go, like, just showing up at those is just so impactful just to see it's about building this trust and having the elected leaders, like, being there and being present really helps the program work on.

If I could just add one thing that I am very appreciative of is, as we saw, this this program is four or five years old, still very young, and the amount of support and patience the council has had with this is appreciated. We're we're making really good progress, but we have a long way to go. You know, there's some some facilities that we built, for example, that we we aren't very successful at this. And that's gonna happen sometimes. We'll learn from it and try to get better the next time. But, hopefully, you're seeing kind of every year, we're getting better and better as we do this. So that patience is really appreciated and the support from the council.

Yeah. Danny and Dan, thank you so much for the work that you do with this. Similar to what Robbie said, as I've gone around and spoken to groups, that lift up minority led businesses. They are very appreciative of the fact that this city even works to do this. And many of them have received contracts through us, and that's lifted their business up, both financially, but also in reputation. So I just wanna say thanks for your work. Really appreciate it. Alright.

Thank you. Thank you. Let's do it.

Leave the presentation.

The recording has stopped. Recorded.

Okay. Hello, everyone. Welcome to the February. Thank you for joining us this evening. For translation services, please use the QR code on the poster on the left side of the room or on the front page of the agenda.

To begin this meeting, I invite you to join me in the pledge of allegiance. I pledge allegiance to the flag of The United States Of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Amber, may we have a roll call?

Mayor Pace? I am here. Councilor Sinclair? Here. Councilor Case? Thrilled to be here. Councilor Harris?

Here.

Councilor Ambrey? Here. Councilor Alcair and Councilor Salgado are absent this evening.

Moving to item two, presentations and appointments. We have a proclamation for Black History Month. I will go down to the podium and So So just for those of you in attendance, when we have something we want to recognize, we have a proclamation for it. And we have a proclamation for Black History Month. So whereas black Americans have made valuable and long lasting contributions to Oregon's history, and whereas we acknowledge the long history of institutional and structural racism toward black Americans in the state of Oregon and throughout The United States, which has resulted in socioeconomic and other inequities that persist to this day, And whereas black Americans for generations have sought to prevail against racial violence and injustice and have courageously led the pursuit of equity, equality, and justice.

And whereas the theme of this year's Black History Month is a century of black history commemorations, as established by the Association for the Study of African American Life and History, urging us to explore the impact and meaning of black history and life commemorations in transforming the status of black people in the modern world. And whereas the term African American is meant as an exploration of the black experience. And whereas black people's work throughout the wide through the widest perspectives provides versatile and insightful platforms for examining black life and culture throughout time and space. And whereas each black individual has a unique mind, body, and soul, which deserves to be treated with respect and empathy. And whereas today and every day, we celebrate African Americans and labor, and we must work diligently to end discrimination to achieve equity for black Oregonians today, this month, and every month.

And now, therefore, be resolved that I, Beach Pace, mayor of the city of Hillsborough, Oregon, do hereby proclaim the month of February 2026 as Black History Month, and we urge our community members to educate themselves on past successes and current challenges of black Americans and honor the many contributions and achievements of black Americans to the development and prosperity of our great nation. Thank you. Moving on to public comment. Persons wishing to speak will be recognized at this time. If you are here in person and wish to speak, please fill out a yellow card and hand it to the city recorder.

Just so you know, the yellow cards are on the left hand side of the room. When I call on you, please join us here at the table and speak into the microphone, so those on Zoom can also hear your comments. Because of the translation tool, community members can speak in the language of their choice, and the city recorder will display the translation on screen so we can all understand it. Amber Rios. We have zero persons registered to speak virtually, and the deadline to register has now passed.

If you were unable to speak up prior to the deadline, you are always welcome to email your comments to the city council at any time of day. This is called public comment because it's time dedicated for you to inform the city council about your views. We will not be entering into a dialogue. Comments are limited to three minutes, and we'll begin hearing from Denise van Dommelen, who is here in person. Is that right, Denise? There you are. So come on forward. Pick any of the seats, either seat, I should say, and press the middle button. And when the light is green, you are live, and everyone can hear you. You have three minutes.

Hi. Good evening, mayor and council. I have already submitted a written email comment request with attachments this morning, but it did not make it in time to be included with your agenda packets. So please reference and review for more details pertaining to this street naming exception. I am requesting an exception, please to be allowed for the naming of two new streets for the planned subdivision Van Dolmen Acres that consists of my family's 9.52 beautiful wooded acres at 5550 Southeast Helene Street, which have lived and owned for almost sixty years, to honor the history and legacy of my parents, Wallace and Helene Van Domen.

I have been working with all the appropriate parties relating to this process and policy. In particular, Marcus Ford, who told me I diligently have done my due diligence, so we are just needing the green light from you all to allow moving forward. Over the years, the surrounding area has continually been developed from our original rural origins. My mother had the city over forty years ago named the street in front of us with her name Helene, which one day would continue through and connect the two sides of development surrounding us. Well, that day is here.

It was planned that my father would also have his name street upon selling. Unfortunately, he died from cancer in 1990, so I am here to fulfill and keep his promise and have one of the streets named Wall E Court. The second street of significance is to be named Beaver Avenue. I' very emotionally attached to this land and house that will soon be all gone. So I'm having a really tough time letting go and I love and miss my parents very much.

I'm not sure if I'll ever come back and see the change. I want to remember how it was. This is why the personal tributes are so important to make happen knowing my parents have been honored and remembered. A simple but significant request. Thank you for your time and understanding.

We will hear next from Mickey Barnes, and on deck is Elijah Radford. So both Mickey and Elijah can come forward. Is Elijah here? Come on forward, please. Mickey, when you get settled, just press that center button, and then you'll have three minutes. And Elijah, you can come forward and sit on the seat on the left hand side. Please don' press the green button until I call on you. Mickey you have three minutes.

Hello thank you for hearing my comments I' Mickey Barnes from banks oregon and founder of Oregon aviation watch. I come before you today to offer testimony on Hillsborough climate action plan. I appreciate Hillsborough' focus on mitigating climate change. The community greenhouse gas inventory for 2022 by parametrics found transportation accounted for 29% of greenhouse gas emissions in Hillsborough. 7% of the transportation emissions were attributed to the Hillsborough Airport.

The report did not however appear to include stark s twin oaks or the significant air traffic flying to and from Hillsborough from nearby airports. The report explained 70% of Hillsborough transportation emissions came from burning gasoline primarily for passenger vehicles with another 15% from on road diesel mainly freight and commercial vehicles. To the city' credit the greenhouse gas reduction plan identified ways to reduce emissions released by passenger freight and commercial vehicles by investing in public transit bicycling walking ivy charging stations and renewable diesel. Unfortunately, it did not address the significant impact of hio activity. Hio is continuing to promote one of the most polluting forms of transportation on the planet last spring the Port Of Portland approved a proposal by sky harbor to construct a 14 acre hanger campus for private and business jet aircraft at hio.

Studies reveal that each of the 256,000 people worldwide that' how many people own private jets produced nearly 500 times more carbon dioxide in a year than the average person 500 times. To summarize the sky harbor project will primarily serve the millionaire and billionaire class of high flyers whose lavish lifestyles and travel habits will further degrade the public health environment and biological diversity in Hillsborough and the surrounding area. In the interest of reducing greenhouse gas emissions I urge you to substantially reduce fossil fuel burning aviation activity over Hillsborough and the surrounding jurisdictions this includes flight training which is incessant and it goes out beyond Hillsborough to communities in Washington County Yam Hill County it circles incessantly over our homes and neighborhoods. Any reductions you can make in Hillsborough will benefit all of us. Thank you so very much for hearing my comments.

Next up, we have Elijah and then William Hoffman. You're next. So you can come up and have a seat at the desk on the right hand side. Elijah, welcome. You have three minutes.

Hello. My name is Elijah. I moved to Hillsborough about five and a half years ago from Kentucky. And me and my fiance, we recently bought a home in Hillsborough and we plan to raise our children here. I see this as my forever home.

And I'd like to speak about the data centers and ICE activity in our community. I run six times a week out past the airport and already what looks back at me is sad gray buildings and there's one part where you can still see the mountains on the horizon. And I fear the world where it is just more gray sad buildings. We know that data centers do not employ very many people if anybody at all. We know that it causes our electricity bills to go up.

The suck on the grid is incredible. It affects our water not just pressure but also quality. In the past three years, I tried to look back further than three years, but that's all I could get on short notice from PGE. My electricity bill has gone up 18% in three years. That's over 6% per year.

And I do not get a 6% raise each year. I doubt very many people in this room get a 6% raise each year. So I'm very concerned about what it will do for not just my generation, but the generation that will come after me. The other thing is that this is an important intersection because ICE is empowered by data centers, AI tools, surveillance tools used by the state. They have admitted to using over 16 tracking services that's geo locating, that's license plates, that's facial recognition.

So, on top of them coming into our neighborhoods and terrorizing our community, we are going to empower them by giving them more data, more computing power. I urge you to pause on data centers. Coming from Kentucky, I saw what coal country did. I saw them rip the land up. I saw them ruin communities for the sake of dollars. And, the most egregious part is that data centers just make rich men richer. The rich men who own the land can sell it at a premium. The rich men who own the construction companies can bid at a premium. And the rich men who own the companies can siphon our data out of our city, out of our state, even out of our country. It does not do anything for the community and all of our actions should be community based.

Thank you.

Our last speaker this evening will be William Hoffman. William, you have three minutes. Timer's up there.

I think the data centers are terrible for our city. First of all, my parents have had a drastically increased electricity bill since we started putting them in our city and they do not create jobs, they are not helpful, and in other places where there have been data centers, it has been poisoning their water. And I feel like I shouldn't have to mention the environmental impact of putting so many data centers in the city, especially when they take up places that could be farmland. I just think they do not help the citizens, They help the elite upper class, which do not have the same interests as us as a community in Hillsborough. That is all I have to say. Thank you. Okay.

We have another speaker. So William was not the last speaker. We have Carter Calhoun. And is that our last speaker, Amber? Okay.

Carter, just yeah. Your button is pressed, so you have three minutes to speak and you can start anytime you're ready.

Alright. Okay. The data centers being constructed north of Evergreen Road are unhelpful to all the citizens of our city. Contrary to popular belief, they are not creating jobs and all they're doing is destroying our water pressure and supply, raising our bills, all while making the already wealthy all the much wealthier. They're a blemish on our beautiful fields and all of our city as a whole.

And as these data centers become more prevalent, it's obvious that they're not gonna they're not gonna help our community. What they're gonna do is they're gonna give these tools to ICE, The people they're Sorry. They're selling this data to ICE. ICE is using these tools and I'm sorry. I'm going a little off script here. It's not

Carter, you're totally fine.

Yeah. Okay. I guess, all I wanna say is that they're gonna sell all this land up near Evergreen to more data centers. And all it's gonna do, it's gonna make more factories, more smog in the air, it's gonna put a big gray block where our fields are, it's not gonna do anything for our citizens, it's not giving them jobs. All this is all this is helping is the elite upper class and not the citizens of our city, which are the ones that need to be helped, the ones that are being terrorized.

But I still The minority communities that, although getting money from these projects is pretty good, I won't I won't put any shame on that, it's not helping. And you really got to reconsider your position on these data centers. It's really important that you do. That's all.

Thank you. Okay. Moving to item four, the consent agenda. Do I have a motion to approve the consent agenda? So moved, Case. Thank you. Do I have a second?

Second, Harris.

Is there any discussion? May I please have a roll call?

Councilors case? Aye. Very? Aye. Sinclair? Aye. Harris? Aye. Salgado?

Thank you. For those of you who don' know councilor Salgado joined us online which is great. Motion passes. To item 8.1 new business. Actually moving to item eight, eight point one, consider the transportation committee's recommendation to adopt a resolution that would authorize the manager city manager to prepare and submit grant applications for two projects to federal, state and region funding agencies and authorize $175,000 in transit transportation impact fee funds for the required

100 local

match. Resolution number 2010 is available. Do I have a motion to adopt resolution number 2910.

Singlair move.

Second case. Is there any discussion? May I please have a roll call.

Counselors case Aye. Anbery? Aye. Sinclair? Aye. Harris? Aye. Salgado? Aye.

Resolution 2,910 is adopted. Moving to item 8.2 consider adopting a resolution to adopt the city's climate action plan. Resolution number 2911 is available. Do I have a motion to adopt resolution number 2911?

So moved, Case.

Thank you. Do I have a second? Second. Harris. Is there any discussion? Okay. May I please have a roll

call? Counselor's Case?

Aye.

Annvery? Aye. Sinclair?

I'm so sorry. Please forgive me. Can we can we put that on the screen? I'm so sorry. Could you use your microphone? I didn't have the agenda item on my my computer. Wait. Just one moment, please. I'm so Item 8.2. With the climate action plan?

Yes. Yeah. So we're doing a we've had a first and a second, and we're doing a roll call. Yes. Okay. So it's

is it So I've got do you wanna make a comment after the Discussion. After? Okay.

We've already passed discussion. So we had a first and a second. Right. I asked for discussion. Apologize. Okay. Amber, what's your advice on this?

We let me just get Salgado's vote real quick. Salgado?

Aye.

Okay. If mayor, it's up to you if you wanna allow her to comment on this item.

Yeah. Go ahead.

I'm so sorry. We went so fast on that, and this is such an important topic. I know that staff has worked on this for literally years, and it is needed. It's an actionable plan. We all want accountability and transparency and metrics, measurable metrics for our greenhouse gas emissions.

And like we said, we heard testimony tonight about lead. I'm not gonna be voting yes on this for the reason I think that that should be considered. The lead particles are being admitted into our community. It it's not being addressed in this climate action plan, and I would like us to take more time to further look into this and provide more information to counsel and to the public on this topic.

Okay. So your vote is?

My vote is no. Okay.

And continue on, Hammer. I

have all the votes. Councilor Sinclair is a no, so we can move forward to the next item.

Okay. So we do not have the majority attending or majority vote. Do we have a majority? Okay. Great. Thank you. So we do have a majority of those attending voting yes. So resolution number 2,911 is adopted. But I encourage you to work with city staff.

I absolutely will. Please forgive me too that I didn't further discussion. I was in my mind thinking we were going to have a presentation on a project of this level and have an opportunity to have discussion. And I had reached out to staff earlier today inquiring about public engagement on this topic. We did have it

in the work session, though.

We did. We had two work sessions on this. And we have had time, but this is the end product that we got less than seven to six days ago. So this is the end product that we got on the agenda. Mhmm. And I'm sorry. You're good. Okay. And I think it's important to completely understand what the complete product I'm is of what our actionable plan is. And so I was just hoping for this to feel more important than what this does right now.

Yeah. Well, with the work sessions leading up and the packet and all that. Okay. So Resolution 2,911 is adopted. Did you have a comment, Counselor?

Just quickly, I would note in there that this is sort of a living document that we can be working on and certainly encourage counselors Sinclair to engage with staff. Yes. If it at some point, we're probably going to amend this anyway. Yeah. So I do think it's important for adopt this move this along understanding it's sort of a living, working document.

It's an adopted resolution. I understand. And I I do wanna make it clear. In reaching out to staff, they were very helpful in showing the public engagement that we have received throughout the duration of planning. And Robbie definitely made it clear to me that this can be an ongoing conversation. I just think tonight I was hoping.

Yeah, you got it. Thank you. Okay. Moving to item nine, city manager report. I'll turn it over to Robbie Hammond, our city manager. Thank you, mayor.

A few things I wanted to share with the council and the public tonight. First of all, the next step in the city's plan to support community members that are impacted by ICE immigration enforcement is to stand up our small business stabilization program. Small businesses can start applying for up to $10,000 to support this coming Monday, February 9. This all went out on social media yesterday so the community is becoming more and more aware of this. With the deadline of Friday, February 27.

Full details are on the city website. These grants are focused on helping to stabilize and retain small businesses in Hillsborough. We are focused especially on small businesses that are seeing a reduction in customers because of the ICE immigration enforcement activities or those experiencing economic instability. We are getting word out to our entire community using our communication channels in English and Spanish and working with our great community partners including Centro Cotoral, Adelante Mujeres and Washington County Chamber of Commerce. A big thanks to our Economic and Community Development Director, Dan Diaz and his team.

They worked very hard to get this program stood up and it's a very complicated program and they've done a really nice job. Second, I wanted to highlight Mayor Pace's recent community conversations episode with Antonio Mendoza, manager of Pizanos Plaza. Mayor Pace talked with Antonio at the food court inside of Pizanos Plaza. Antonio shared how small businesses at Pizanos Plaza and throughout Hillsborough are hurting right now, and they need the community support. All of us have an opportunity to help.

We can dine out, shop local and spend our money in Hillsboro small businesses with their staff. We need to support our neighbors, particularly those who are deeply impacted by federal immigration enforcement right now along Avenida Diaz, Pasonos Plaza, Eminem Marketplace, and many more restaurants, shops, and small businesses here in Hillsborough that we can support. And finally, a reminder for all community members to join us here in the Shirley Huffman Civic Center Auditorium for the twenty twenty six State of the City on Thursday, February 19. Mayor Pace's speech will begin at 6PM. We're offering free supervised child play at Outdoors Inn for those who want to attend the State of the City and have a child that they don't want running around.

They can we have some staff that can take care of them for them. If you cannot make it in person, you can watch the livestream in English and Spanish on the city's Facebook channels. Thank you.

Thank you, Robbie. And if you wanna hear more about everything Robbie just talked about or other things that are going on in Hillsborough, please sign up to receive Happening in Hillsborough or the Cressienda Juntos email updates from the city. Please note that the city council will be holding two executive sessions following this meeting. The first executive session will be under ORS one nine two point six six zero two, as in Oscar, relating to safety and the second is under ORS one nine two six six zero, two, D as in Delta, and F as in Foxtrot, related to labor negotiations and records exempt by law from public inspection. No action may be taken in either of the executive sessions.

If action needs to be taken, the council will do so in regular session. And with that, the City Council meeting is adjourned. We will begin the executive session in the auditorium at 07:40. Thank you very much.