Council - Regular Meeting

in preparation of the grant for the Dallas Food Bank. And so in order to apply, you have to have a public hearing and have approved minutes of that hearing to be an eligible applicant. We did send public notice of the public hearing. I believe I have to read that into the record. So I'm going to do that really fast. We provided it in English and Spanish. I will not read the Spanish, just the English. Um, it says the city of Dallas is eligible to apply for a 2026 community development block grant from Oregon business development department. Community development block grant funds come from the US Department of housing and urban development. The grants can be used for public facilities and housing improvements primarily for persons with low and moderate incomes. Approximately 11,702M dollars will be awarded to Oregon, non metropolitan cities. and counties in 2026. The maximum grant that a city or county can receive for this project is $1.5 million. The City of Dallas is preparing an application for a 2026 Community Development Block Grant from the Oregon Business Development Department for the Dallas Food Bank to be relocated from 322 Main Street number 180 to a permanent location at 565 Southeast Lock Rail in Dallas. It is estimated that the proposed project will benefit at least 10,000 persons of whom 100% are presumed to be low to moderate income. A public hearing will be held by the Dallas City Council at 7 p.m. on Monday, August 3rd, 2026 at the Dallas City Hall, 187 Southeast Court Street, Dallas, Oregon 97338. The purpose of this hearing is for the Dallas City Council to obtain citizen views and to respond to questions and comments about community development and housing needs, especially the needs of low and moderate income persons, as well as other needs in the community that might be assisted with a community development block grant project and the proposed project. Written comments are also welcome and must be received by 5 p.m. July 31st, 2026 at Dallas City Hall, 187 Southeast Court Street, Dallas, Oregon 97338. Both oral and written comments will be considered by the Dallas City Council in deciding whether to apply. The location of the hearing is accessible to persons with disabilities. Please contact Kim Herring, City Recorder Executive Assistant at 503-831-3502 if you need any special accommodation to attend or participate in the meeting or if you wish to attend via telephone or other electronic means. More information about Oregon Community Development Block grants, the proposed project, and the City of Dallas' past use of community development grant funds is available for public review at Dallas City Hall, 187 Southeast Court Street during regular office hours. Advance notice is requested if special accommodation is needed. Please notify Kim Herring at 503-831-3502 so that appropriate assistance can be provided. Permanent involuntary displacement of persons or businesses is not anticipated as a result from the proposed project. If displacement becomes necessary, alternatives will be examined to minimize the displacement and provide required reasonable benefits to those displaced. Any low to moderate income housing that is demolished or converted to another use will be replaced. That's the notice. And so again, we did receive no written testimony before tonight, but you will have the opportunity to accept any oral comments and discuss the project and our intent to apply for those grant funds. I'm happy to answer any questions that council has.

Questions for staff at this time, Carlos.

Yeah, my only concern is public safety concern. So if we're talking about 10,000 people, we could just kind of like break that down to probably 1,500 per month or 1,000. extra people driving on la creole i'd like to if i'd like to see something that would mitigate uh some public safety issues maybe um a police presence while um you know this uh during the hours where the food bank is operational. I just think during school session, even when kids are in school, I think there's a potential to have a roadway hazard when you have more people on La Creole. So those are my concern, pretty much. Public safety issues, especially during school session. If we could have the food bank, maybe the peak hours after the school might be out, if that is at all possible, or to have a police presence during a time when peak traffic

Yeah, no, I appreciate the concerns regarding traffic and the volume of vehicles that would be going in and out, in and around the school. The city has, just in recent years, made some improvements for pedestrian connectivity around La Creole Elementary School. We also have on our capital improvement plan improvements to Academy Street, which would connect between La Creole and Deschutes Avenue further to the west, again, improving the street connectivity in there and uh you know safety enhancements for both pedestrians bicyclists and vehicles um so now it's certainly something for us to keep in mind as a project like this you know if it were to get funded and come to fruition those are things that we'd want to think about keeping keeping in mind that during school session you know the average the speed limit is 20 miles per hour um

I've lived in the area there for 25 years. I've seen people driving 35 to 40 miles an hour, even when school is in session. So again, my concern that we're going to have more volume of traffic and it may be a safety issue.

i mean like you said having added police presence um you know during those those peak times we have a traffic safety officer i know likes to spend time in school zones um when school's in session so yeah this could be a kind of a focal point for them if this were to be built there no it's great any other questions from the council yep question comes up here in my mind says the grants can be used for public facilities and housing improvements is the food bank a public facility So yes, so it is an eligible expense under the grant program. So things like food banks, you know, homeless shelters, libraries, other public facilities. Yes, all qualify.

It's not owned by an ORS 190. It's still public.

Correct. Even though it's not, even though it ultimately would not be owned by the city of Dallas, um, because we would transition ownership after completion of construction and it would be owned by the nonprofit organization. It's an eligible expenditure of the funds.

Well, and we've applied for it once before. If it weren't valid, we would have been told.

Other questions for staff.

How do we come to this number of 10,000 person? So it's almost like a convenient number. Is that a number that's just made up or is that, where did that number come from?

So that was a number that was generated through the work with the food bank and they'll come up and testify in a minute and they can certainly answer that with a little bit more specificity, but it's based on data. So, yep.

The last thing, question from staff is, any thoughts of expanding La Creole know with the more traffic elevated traffic does that mean that can that open up a another lane to you know accommodate for the you know extra traffic that's going on yeah when you look at locrell uh drive it's a fairly wide right-of-way um as it's constructed today um it is at least a major collector i think in the transportation system plan

If not, I don't think it goes arterial status. I think it says it's the major collector. That's where it ends. And so, you know, that would include things like bike lanes, dedicated bike lanes and things like that that aren't currently on the street. So, yes, there are improvements that will happen to that roadway consistent with the transportation system plan as it's adopted. Right. So that's currently under review. And so as you review that kind of final draft that comes out as a council, I would pay particular attention to, you know, that roadway and to know what is that going to look like, right? Thinking of projects like this and other opportunities for growth, you know, along that street, you know, as we connect Hawthorne, right, and Hankel, you know, there's opportunity for additional traffic, you know, from that neighborhood off of Hawthorne onto Loch Riel, both going north and south. And so there's things like that also that are going to influence what lock rail drive ultimately will look like in the future as it changes.

What's the long-term plan of when this project is going to be started?

So we will apply by the end of September this year. Award announcements are usually made by the end of the calendar year or early last year it went into a little bit into the next year. So we should expect to know by December, January, probably at the latest. And so if we're awarded that, then we go through some land use process, some final design, construction permits. They could be in construction as early as next summer, but it could be thereafter. So I would say you're probably looking at at least a year and a half to two years before it's built and operational. That'd be my guess, but again, the food bank is here and they can probably speak to that a little bit more directly.

How does this affect Academy and future costs the city may incur from this development and others around that in that area like the weekday school, the Bible and those other?

Yeah, so you're talking about the eventual connection of Academy Street between La Creole and Deschutes?

Does or further the construction of this trigger that construction and. Things that we need to do that to connect that.

So it's not going to trigger the need for that improvement that improvements on our capital improvement plan right now. And so the city ultimately will will initiate that project. The. The food bank recently secured the property, so they're now owners of that. As part of that and the partition of the land away from the church that's there that owned the land, the church signed what's called a waiver of remonstrance, basically a development agreement to contribute towards those improvements at the time the city makes those improvements for the street and sidewalk and other things that might go there. And so the food bank, when they purchased the property, they also assumed that same waiver of remonstrance so that if the city does this project in the future, and let's say we need funds to be able to do it, we would probably create a local improvement district. And then the school, the food bank, the church, Weekday Bible School, I believe is still on the church property. I don't know if they're separate or not. And any other properties along that segment of road would contribute as part of that local improvement district. And there's a process for what that local improvement district and the council deciding how much each of those properties contribute. So, no, the construction of this would not trigger the construction of that. But this property and the food bank, along with the other properties, would be subject to some future expenses associated with that road based on whatever the decision of the council is with the local improvement district.

Any other questions for staff before I open it up for public testimony? All right. If anyone wishes to comment at this time, I remember to please state your name and whether you live in the city of Dallas for the record, and you have five minutes. Is there anyone who would like to come up and testify? Eddie.

Eddie Nelson, I live at 537 Southwest Augusta Street in Dallas. I've been here since 2011 and with the Food Bank since 2014. I just want the council and the mayor and Brian to know something that you don't know. Oregon Public Broadcasting came to the Dallas Food Bank this last Thursday and interviewed us and our volunteers and our families. They also went to the James II Community Dinner and to the Kindness Club. So I asked them, why did you pick Dallas? And they said, because Dallas is one of the unique rural communities that has a food bank, a community dinner, and a backpack program, and that we should be very proud of what we do for our families in this community concerning making sure they're fed. So I also want to comment is the food bank is open five days a week. The most that's open to the families is three hours a day. So that's Our traffic area is not a high impact. It's a very condensed and we are willing to work with any school districts or any other churches or anything in the community to make sure that we don't have a high impact on our families. But we're really thankful for the council, the city council to apply for this grant for our food bank. Our community needs a decent food bank where we can be proud to serve our families. So thank you very much.

Want to testify tonight? All right. I will go ahead and close the public hearing. at 717 and allow the council to make any final comments on the matter. Is there any other discussion? Councillor Shane.

I'm going to go ahead and make the motion so that we can have whatever formal debate we want to have. I move to direct the city manager to apply for a community development block grant, community facilities grant for the Dallas Food Bank project and name the city manager as the certifying officer for the city of Dallas on this grant application.

Second. Motion by Councilor Shane and a second by Councilor Blosser. Any discussion? All those in favor, say aye.

Aye. Carlos has something.

Carlos, sorry, go ahead.

Yes, on the surface, this is a really great idea and I support the effort of the food bank, but I think we definitely need think outside the box here and do it in a manner that's going to be safe, especially with the kids going to school there, with the people foot traffic, and recognize that it's going to be an elevated amount, increased amount of vehicle traffic.

I can just respond to that. And this is a thought that came out. I appreciate you saying that again. This will have to go through a land use planning process where things like, you know, traffic and pedestrian safety and those things will be considered. And if there's conditions that need to mitigate impacts based on the land, because when they go through the land use, there's often, you know, traffic studies and other things that come along with that. And so the planning commission would be able to consider that information or the planning official, whichever land use process it goes through. and be able to put any conditions that would mitigate those concerns that you have. So there's a process in the future when they go to build or want to get the grant funding, if they get that, and then they want to pursue the project, they would go through that public engagement process and address those concerns that you raised.

I'm sorry. Any other discussion? All right. All those in favor, say aye.

Aye. Those opposed?

Okay, we have one no from Councillor Fitzgerald. All others in favor? All right. Let's move on to public comment. All right. I have a script I need to read before we do public comment. For the record, please provide us with your name and whether or not you live inside the city limits. You have up to three minutes. It's your turn to talk and ours to listen. You are responsible for the content, even if it was written by someone else. Please direct all comments to the mayor. Do not direct your comments to individual counselors, staff members, or the audience. Defamatory or libelous comments will not be accepted. It is expected that you'll maintain decorum and respect for each other. A wide variety of viewers watch these proceedings. Therefore, we would kindly ask that you refrain from the use of offensive language and name calling. Distractions take attention from the speaker, the audience, city council members, and city staff are asked to focus on the speaker during their time by being respectfully quiet. And Eddie, did you want to testify again? You're done, okay.

All right, thank you.

The first person I have up then is Ann Hurd.

Thank you, Mayor and Council. I'm Anne Hurd, president of Friends of the Dallas Aquatic Center. And we've been pretty quiet this summer. Our board members have been traveling all over the world practically. So we haven't had any meetings, but a lot's been happening at the pool. The therapy pool temperature dropped dramatically the first part of June. And so they've been holding their joint efforts class in the leisure pool Monday, Wednesday, and Friday since then. But it is, the valve was replaced and the temperature has come up to 92. And so Ike was the one that replaced the valve that had been backordered and finally came in. We're still waiting for the large, oh, there's another pump or something. I can't remember. It's on a different page, but I'm not going to look for it. And when that comes in, then it'll be totally ready to go. and to stay at 92 degrees. And so believe me, those people will be happy to get out of the 84 degree pool and into the 92 degree pool again. New tables and chairs in the party rooms have been procured. The tables that were there were falling apart. They had sharp edges. And we got tables now that fold up and go in a rack and can be wheeled out because the core instructor there, Christy Brophy-Hamm, Huge classes, 50 people in those rooms, you know, doing all sorts of things and using chairs for some of the aerobics. And she got new chairs and she's thrilled. We got a community grant, I'm not sure for how much, from the community fund to help pay for those tables and chairs. And of course we made up the rest. The lobby air conditioning is operational now. And I'm glad because we have some hot weather coming. And then the spa started leaking again in the drain, but Ike was able to fix it quickly by replacing the gaskets himself in-house within three days. So that was really good. We didn't have to wait for anybody to come in and do it. And so we're really happy. Things are in great shape. We're just waiting for the next shoe to drop. But we have plenty of money right now. But it'll go fast. I know. Okay. Thank you.

Thank you, Ann. Do we have anyone else who wants to testify tonight in the audience? Do we have anyone on the phone? If not, then we'll go ahead and close public comment and move on to the consent agenda. We have on there the approval of the July 20th work session minutes and the July 20th city council meeting minutes. Does anybody want to move anything off the consent agenda tonight? approve second and moved by counselor ceiling and count and seconded by counselor shane to approve all those in favor aye aye those opposed passes unanimously and any reports from council members

Councillor Shane. I attended the quarterly meeting of the Public Safety Coordinating Council, which is a countywide body whose job is just what it says to coordinate public safety activities. The main presentation today was from the State Department of Criminal Justice Commission, keep this brief. There are a number of grants that are different but in related areas that are going to be consolidated into a single approval program. The way that they get approved will be different. It'll be a new formula and a different way of approving them. And the idea as expressed behind all of this was to streamline the process create less work for for staff at the local and state level. Theoretically, the idea is if there are five different grants in different areas of public safety and you have to go through a separate grant application process for each one of those five by consolidating them with this new scheme, the amount of work to apply for the grants would be reduced. That's the theory. We'll see how that works out in progress, because in order to accomplish that, there are a number of new administrative processes and hoops that will have to be jumped through um so what the ultimate savings are going to be will we'll we'll find out as things play out but that that's the that was the goal and that was the main main uh presentation that we heard today counselors tonight if not we'll go on to reports from the city manager

Thank you, Mayor Slack. So the first report is the Economic Development Commission appointment. So we had a resignation from this commission earlier this summer. And so we solicited for some replacement commissioner over the last month or so. We received two applications. Both of those are included in the report tonight as attachments consistent with the municipal code. The mayor made a recommendation and recommended Cole Bestis to fill a vacancy on the Economic Development Commission. But it is up to the council to appoint and there's a recommended motion consistent with the mayor's recommendation to appoint Cole Bestis to serve on the commission with a term expiring at the end of this calendar year. So again, the term that was vacated earlier this summer expires at the end of the calendar year. So this is about a five month appointment.

discussion do i have a motion where's that motion on page 10. move to approve colbessus to serve on the economic development commission with a term expiring december 31st 2026. second there's filling and seconded by counselor blosser any discussion all those in favor say aye aye aye opposed passes unanimously

All right, on to the next. Thank you, Mayor Slack. The next topic is on page 15 of the council agenda, and it is the kind of city council coin discussion. So this came up earlier this year, maybe even beginning of the end of last year, to create kind of a challenge coin or a kind of a community service, you know, when the council sees good actions taking place by our residents, there's an opportunity to kind of recognize them. And so this item was referred to the Public Administration Committee. That committee developed both a process and a design for the coin, working with an artist here in Oregon. And so the policy is included as Attachment A on pages 16 and 17. Essentially, we'll create these coins, give them out to the counselors so that they can kind of give on the spot recognition to members of the public they see doing really good things in the community. This is a fully discretionary program. Counselors don't have to take the coins, they don't have to give them out, but they can if they choose. And there's no prescribed process by which or criteria by which you judge the good deed. So again, it's all up to you and who you feel is maybe deserving of these coins. But there is a kind of a protocol that we would hope to be able to have is one, if you're not in the community, you see someone, you give them a coin, you would invite that person to be, you know, maybe formally recognized at the city council meeting, invite them to come. If they don't want that sort of recognition, you might ask them, well, is it okay if I share this story of what you did with the council? And if you get agreement there, then at the next council meeting, you would You know, either introduce the person, let them know, let the council know and the public that are here what that person did. If they're not here, you would just maybe share that story if you got that permission. If the person does arrive, we would also present them with a certificate that staff would present or prepare and the councilor that gave the coin could present that, of course. So that's really the policy in a nutshell. The coin design that was selected by the administration committee is on page 18 is attachment B. The head side of the coin is a rendering of George Dallas, our vice president and the namesake for the community. We would call it the George Dallas Community Service Award or COIN. The tail side says, thank you for your support and service. The city of Dallas logo is there being held up by two hands. And then from our city mission, the terms welcoming, safe, and livable are included. So that was the design selected by the committee. And what we're looking for tonight with the council is just approval of the program through the policy and the coin design. And there is a recommended motion on page 15.

Discussion? If not, I'd entertain a motion.

I move to approve the volunteer recognition coin council policy and design for the coin. Second.

Moved by Councillor Briggs and seconded by Councillor Holzapfel. Any further discussion? All those in favor say aye.

Aye. Those opposed? Passes unanimously.

All right, on to the next item.

Thank you, Mayor Slack. Our next item is the League of Oregon City's priorities. These are the legislative priorities for the 2027 legislative session. This is just the introduction to this topic. We do not need to go through all 37 priorities tonight, nor should we, for the sake of the public in the room and probably our own minds. But they are included as an exhibit to the report. As attachment a, and so there are 37 priorities that were developed through the policy committees, there are, I believe, five policy committees. That that meet they met earlier this year I participated on the the land use policy advisory committee. To develop those policies within this package, but there are other groups of elected and and city staff professionals throughout the state. who met up with these committees, developed these 37 priorities. And our objective as a council with all the other city councils in the state that are also reviewing these legislative policies is to identify the top five that resonate with you as an elective body. and to decide which five those are. You'll eventually have the opportunity to vote on that as a council. And whichever those top five priorities are, we will then submit through an online ballot those priorities to the League of Oregon Cities. That is due by, I think, September 25th. So we have the next meeting in August, which is the 17th. And then we also have the meeting on September 8th, as well as September For 21st to have further discussion on this and the vote by the council. So tonight is just again sharing these with you take them home and review them as you have questions. You don't need to wait until the next meeting to ask those questions. Please give those questions to me in advance. particularly because I only served on one committee. So I have a good basis of understanding for the one committee, but not the other four. And so if I have to reach out to the league's lobbyist to get some maybe context to the question or an answer to your question, I kind of have time to do that before we meet next time. But if you don't get them to me in advance, that's fine. Bring your questions at the next meeting. We'll lay them on the table. We'll have to probably go back and get, again, some of those answers to your questions. And then the students we would vote on this would be on September 8th, the latest again being September 21st.

Questions on this? Yeah, in terms of just the timeline. So we have to submit our finished choices on September 25th. So what's your drop dead date to hear from us in order to even get that done in time?

So I think the final time that we meet as a council is September 21st. So we have, again, the meeting of August 17th and september 8th are meetings where we could come together ask questions get answers um the last time you could really ask questions would be uh the meeting of september 8th or between september 8th and september 21st um the last time the last opportunity we have to vote is really september 21st after chilling

If we come prepared, we can make a decision at the next meeting. So that's what Brian's trying to encourage us. We've done it in the past. Ask Brian questions, get your information, come prepared. We don't have to keep coming back.

I would encourage you to read through this between tonight's meeting and the next meeting. Ask questions. The earlier you ask it, the better, so I can... Again, there's four or five different lobbyists at the league. I need to track down depending on which policy question, which question your policy is addressing, but I can come back with their answer at the next meeting. So as soon as we'll be ready to vote as staff at the next meeting, but if there are still outstanding questions, we can, again, delay that to future meetings up until September 21st. Okay.

Any other discussion?

This is an annual thing, is it not? It's every other year because it's only during the long session that the policy committees meet during the short session in anticipation of the legislative priorities during the long session. Those priorities continue to the following short session, which has really just become a truncated version of a long session. So these policies that are these priorities that you're developing that will be adopted by the league board are really good for two years. But yes, we only do this voting process and the committee work every other year.

Is it too much work to ask for you to come back with what we submitted last time to see what the success or the failures of those were? Is that too much work? I'd be happy to do that. Just curious.

So yeah, again, the league board identified five, there are five priorities through I'm getting all the votes from all the councils across the state that participated. And then I can marry up that list to what our top five were. There was some overlap between our priorities and the league's priorities. I will mention that I haven't so far. All 37 priorities that are listed in here will be tracked by the league staff and the lobbyists during the session. So even if one of our top five that we submit to the league isn't the ultimate five that the league prioritizes, anything on this list is something that the league staff will track and they'll use kind of our vote to say hey this topic which wasn't the league's top five is now a hot button topic at the session and it's getting some you know traction and we either need you know the city of Dallas who voted for that to support it or reject it right depending if it's a bad idea that the legislature tends to do with some good ideas we give them

Well, yeah, as Larry says, it might be enlightening or at least interesting to see what the five issues, what the hot buttons were two years ago as compared to what they are now, what's changed, what's the same. That would be worth seeing.

Any discussion on this? If not, we'll move on to item D, city attorney contract extension.

Yep. too far in my packet i gotta go back a little bit yep i'm almost there um so uh we entered into a contract with sherman sherman johnny and hoyt a little over a year ago it was march of 2020 And it was a structure is a 3 year contract the 1st year. It was actually a 1 year contract with an ability to extend it for 2 additional years by motion of the council. So, the 1st year ended on June 30th of 2026. So we're a little bit over a month behind and getting this back to the council. But I've been pleased with. I think they've done a great job and we want to. Staff recommend continuing the contract for 2 additional years. The extension retains the current retainer fee of 4900 dollars a month, which is a very good deal that we're getting from the firm. So grateful for that. And so staff recommend the motion on page 40.

Approve it to your extension of the city attorney contract with the law firm of Sherman Sherman Johnny and second.

by Councilor Schilling and seconded by Councilor Shane. Any other discussion?

So does this expire then on June 30, 28? Yes.

If there's no other discussion, all those in favor say aye.

Aye. Those opposed?

Passes unanimously. All right. Let's move on to second reading of ordinances. Ordinance number 1925.

Ordinance 1925 is an ordinance regulating the use of electric assisted bicycles in public parks.

Did you ask for any changes between the first and second? I thought so.

You did. If you recall, the first reading included the different classifications of e-bikes and saying what could and could not drive on paved and unpaved paths. We simplified the ordinance by just saying in Section 2 on page 46 of the packet, Electric assisted bicycles, as defined in the Oregon Vehicle Code, may drive on paved and unpaved park trails, provided that they shall not exceed speeds of 10 miles per hour. So regardless of the classification of bicycle, regardless if you're on paved or unpaved, it's 10 miles per hour. The hard and fast limit. Yeah, that's right. So that was the change.

Discussion? If not, I'll ask the city recorder to take a roll call vote.

Councilor Jantz?

Yes.

Councillor Schilling? Yes. Councillor Shane?

Yes.

Councillor President Briggs?

Yes.

Councillor Berrientos?

Yes.

Councillor Blosser?

Yes.

Councillor Fitzgerald? Yes. Councillor Holzapfel?

Yes.

It passes unanimously. Let's move on to resolutions. Resolution 3575 to levy nuisance assessments against real property in the City of Dallas.

So, about every 6 months or so we come before the council with a resolution to add any nuisance assessments or other assessments that the city has implemented as part of their development code onto our lien docket. And so you have 6 assessments since. January of 2026 through July of 2026 that need to be added to the lien docket. These were all for weed abatement that was done by the city's contractor or contractors, actually. So you have different amounts depending on what was charged for the work that was done on the different properties. And so by passing this resolution, you're adding those to the lien docket.

Questions or discussion?

yes larry these properties um currently do we have liens against them currently or pre for previously it looks like a couple of repeat numbers here yeah i would um

I would say, I don't know the answer, but I would say, Cecilia's nodding yes. I would assume, I would assume yes. Oftentimes we'll have, you know, the same property, you know, year after year have a nuisance abatement that has to occur. So, and it sounds like that's the case. So yes, some of these do have liens already. This just adds an additional lien to the property. So at the time that the property either does a refinance or sells, those liens get paid off.

So if they had a previous lien, these numbers are added to what they currently have on the books. Okay.

Just a question. If not, I'll ask the city recorder to take a roll call vote.

Councillor Schilling?

Yes.

Councillor Shane? Yes. Councillor President Briggs? Yes. Councillor Berrientos? Yes. Councillor Blosser? Yes. Councillor Fitzgerald? Yes. Councillor Holzapfel? Yes.

yes council chance yes lastly uh resolution 3576 approving changes in rates for the review and processing of floodplain development permits and repealing a portion of resolution 3568.

Thank you Mayor Slack. So this is just a minor change that has to take place because of a process change on how we're administering the floodplain development permit program. So for a while we were processing these permits in-house. We had a floodplain manager that had the certifications to be able to do that. That employee no longer works for the City of Dallas. And so we were deciding whether or not to have one of our employees become certified or contract out the work. We decided to contract out the work with the Council of Governments. They have, I think, four or five people that are certified to be able to do this work. And so Jim Jacks with the Council of Governments will be our person for now. He's done great work for us previously through some planning work that he's done. So I have no concerns with him doing this work. In fact, we've already started giving them a permit under that contract. But what we're doing is changing the fee. Right now we have a flat fee that – Through our methodology of creation of that fee was kind of the middle of the road expense that we would anticipate spending on a floodplain development permit with our staff time. What we're proposing to do is go to an actual expenses cost. So the council of governments, they will charge an hourly rate for the work for the permit. They will invoice the city of Dallas, whatever the cost was for the processing of that permit. um before we issue the permit we would charge that cost to the the permit um applicant and they would come in and pay that we would charge a 200 deposit so that way we would take away from the total charge from the council of governments the 200 deposit as as part of their total fee so what we're proposing is a 200 deposit plus the actual expenses or you know as part of the total cost the actual expenses for the processing of that permit as the fee um instead of the current fee which is i think 567 dollars and 10 cents so um in some cases with the actual expenses the permit fee would be less than we're currently charging in other cases it might be more just depending on how complex the permit is that the person is applying for answer host apple give us an idea i do it my only concern here is

we're only getting what we're getting charged. But as far as our staff time goes, processing, what does that look like? And is that something that should be considered as well?

Yeah, it's really nominal, the amount of staff time. So we would take in the application, which is done electronically. So we'd receive an electronic application, and we would create an electronic file just in our system to be able to keep that record. And then we would forward it, so just all done electronically, to Jim. He would then work with the applicant if there's additional information needed or anything like that. So all of that time would be recovered. When we get the permit back from Jim ready to issue, we would make contact with the applicant to let them know how much the total cost is for the permit. They would come in, pay that, and we would issue the permit. I would say that our staff time on a permit is going to be less than an hour. Of time, and I just. I don't see a need for us to. It's pretty nominal. It's pretty minor. I mean, you could. structure the fee to say, hey, we're going to do maybe a $200 deposit, $100 of which is going to be applied towards the actual costs. So that way you're recovering the city staff time. But I think it's pretty minor in the grand scheme of things that I'm not too worried about that.

Permits?

We get about a year. So again, we're talking four hours of total staff time.

I noticed that it says in here that the $200 deposit is almost certain to be less than what the total cost ends up being. You're comfortable with that?

I am. I think the minimal amount of time that Jim will take to review and process an application will probably be two hours. And they charge $150 an hour. So at minimum, you're going to be charging $225. That's just, again... my ballpark uh guesstimate if we need to make an adjustment um after the first couple permits we'll do that the city recorder to take a roll call vote sir shane yes council president briggs yes

Councilor Berrientos?

Yes.

Councilor Blosser? Yes. Councilor Fitzgerald? Yes. Councilor Holzapfel? Yes. Councilor Jantz? Yes. Councilor Schilling?

Yes. That passes unanimously. Anyone have anything else to bring before the council tonight?

I'll just mention I did send an email to the council earlier today regarding national night out, which is tomorrow night. This is the list of addresses that are having gatherings. And so if you want to join our law enforcement and myself at joining some of these neighborhood parties and showing just support for them and their neighbors. list so it's tomorrow night starting at six right so there are some different times for the yeah i think there are some different times i think most of them start around six oh one's at five five thirty by five five thirty is we're off the races right any