City Commission - Regular Meeting

I want to welcome you all to your DM city commission meeting. It's a regular meeting today. Today's date is Monday, May the 11th, 2026, and the time is 4:30 p.m. Uh we want to welcome back Commissioner Pete from her uh what do I say? Her accident. Want to welcome back uh city city attorney Dexter from his leave of absence. And then we want you all to join us in saying happy happy birthday to commissioner series today. Today is her birthday. She's she told me she was 21 years old again. So congratulations Karissa Siri.

We talking about birthdays and I said I got a whole lot of birthdays in my family the month of May. But congratulations ma'am. Happy birthday to you.

Okay let's uh be led in a word of prayer by Commissioner Peak and then we'll stand and do the pledge of allegiance to the flag together. Um, I just want to say thank you and ask that we all realize the country we live in, the freedoms we have, the people that watch over us, the safety. I ask that you would help us all work together today to make Danble even a better place than it is. Thank you.

Thank you, ma'am. Stand, please. To the flag of the United States of America to the republic for it stands one nation under God indivisibley for all.

Thank you Commissioner Peak. Our first item of official business is to approve our agenda for today's meeting. Is there a motion to approve tonight's agenda? So move. Thank you, sir. Is there a second? Second. Thank you, ma'am. There's no questions, no additions, or deletions. All those in favor of approving our agenda as presented say I.

I. Those opposed? Motion carries. Next is the first hear the public. The commission will listen to folks uh that are part of our public uh part of our community. And at this time in the meeting, it's only about things that are on our printed agenda. So, is there anyone present who desires to speak to the commission about items on the agenda? You do. You raise your hand and I'll call you out and you can come up. Yes, ma'am. Me, too. Will your hand up? I thought that hand come on up. Yeah. Yes, ma'am. You You going to speak about something on the agenda? We'll listen to you. Yep. We want We want We want

Let me first say that we're very glad to see Donna back. Yes, ma'am. Oh my goodness. Tell us your name, please. Debbie Wagner. I'm with I'm representing the Kuanas Club today and we are getting ready to have our second annual um prize in the park um event and we are asking to be able to put a banner up at city hall um few weeks or however long it's it's approved uh for showing so that we can get the public to be aware. I do have some flyers in case anyone is interested but yes we're very excited about that.

Okay. Yeah. Thank you ma'am. We'll get to that second. Hold on to some pies. Anyone else uh desire to speak to the commission at this time? Hearing none. and we'll move to the next item on the agenda and that is the uh approval of the minutes of our previous meetings. I'll make a motion to approve the minutes as presented. Thank you ma'am. Second.

Thank you ma'am. All those in favor of approving our minutes as presented say I. I. Those opposed.

Motion carries. I forgot to ask. Anybody got any corrections, additions, or deletions to the minutes? Sorry about that. They stand approved. Then, uh, next on our agenda is a proclamation in honor of National Police Week. Uh, city um, clerk, you want to read that for us? Whereas the Congress and President of the United States has have designated May 15th as Peace Officers Memorial Day in the week in which May 15th falls as National Police Week. And whereas the members of the law enforcement agency of the city of Danville play an essential role in safeguarding the rights and freedoms of the city of Danville and its citizens. And whereas it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of their law enforcement agency and that members of our law law enforcement agency recognize their duty to serve the people by safeguarding lives and property by protecting them against violence and disorder and by protecting the innocent against deception and the weak against oppression. And whereas the men and women of law enforcement agency of the city of Danville unceasingly provide a vital public service. Now therefore, be it resolved that Mayor J.H. Atkins and the city commissioners of the city of Danville do hereby upon all patriotic civic and educational or organizations to observe the week of May 10th through the 16th, 2026 as National Police Officer Week with appropriate ceremonies and observances in which all of our people may join in commemorating law enforcement officers past and present who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and in doing so have established themselves as an inviable and enduring reputation for preserving the rights and security of all citizens. Furthermore, Mayor JH Atkins and the board of commissioners of

the city of Damble call upon all citizens of Namble to observe May 15th as peace officers Memorial Day in honor of those law enforcement officers who through their courageous deeds have made the ultimate sacrifice in service to their community or have become disabled in the performance of duty. And let us recognize and pay respect to the survivors of fallen of our fallen heroes in a ceremony at Belleview Cemetery May 15th. Thank you, ma'am. You mind reading that again for us? I will if that's your desire. I move that we accept the proclamation into the record. Thank you, sir. And what time do we know? It's Is it two? I think two. Yes.

Okay. Thank you. Is there a second? Second. Thank you, ma'am. All those in favor of approving the proclamation say I. I. I. Those opposed. Motion carries. I was told not to do this, but you know, I'm going to do it anyway. Right. We did all those little good things before we started our meeting. Well, there's another one that I uh didn't recognize. There's our county clerk. Congratulations. She welcome What did I say? County clerk. Wow. I didn't know she got promoted.

You I don't know if that'd be a promotion. Well, no. Well, anyway, uh congratulations. She walked across the stage at Eastern Kentucky University. U Magnaum Lahi Sum Lahi something Lahi Magna Lah and got a a bachelor's degree. this past Friday. And then Saturday, she had the priv privilege of celebrating her son's first birthday. And then Sunday, she celebrated Mother's Day. What a weekend.

Congratulations, man. That's right. I just couldn't I just couldn't wait to do it. Thank you, ma'am. All right. Uh the next item is our uh approval of the banner request for the Quanas Club Pie in the park event. Uh is there a motion to approve the hanging of the banner? I'll move to approve the banner. Thank you, ma'am. There a second. Second. Oh, thank thank you, ma'am. All right. Audrey Audrey got it. One of y'all can get the free pie, right? Yep.

All right. All those in favor of the Kan's request for a banner, please say I. I. I. Those opposed. Motion carries. Thank you all. All right. Second reading of these planning and zoning requests. Miss Gray, you want to come to the microphone? Oh, she said no. Yes. I want to. I mean, I will. All right. Do you all have any additional questions or concerns about either of those? I don't. Madame Clerk, you want to read the

This is second reading of ordinance number 2062, an ordinance changing the zone from two family residential RM2 to central business CB for approximately 0.94 acres more or less of real property located at 145 East Martin Luther King Boulevard in the city of Damble, Kentucky. Thank you, ma'am. I move for approval of second reading of ordinance 2062. Thank you, sir. Second. Thank you, ma'am. Madame clerk, city clerk, roll call vote, please. Commissioner Codle, yes. Miss graduate. Commissioner P. Yes. Mayor Atkins. Yes, ma'am. Commissioner Holland, yes.

Commissioner Saras, okay, the next one is ordinance 2063. Um, any questions or comments to our friend and zoning director? Okay. Madam cler, do you want to read the second reading? This is the second reading of ordinance number 2063, an ordinance changing the zone from highway business HB to Industrial Business District IBD for approximately 8.694 acres more or less of real property located at 1401 Minor Road in the city of Danville, Kentucky. Thank you, ma'am. Is there a motion? I'll move to approve uh the second reading of ordinance 2063.

Thank you, ma'am. There a second. Thank you, ma'am. Great. Again, Madam Cler, let's have another roll call vote. Commissioner Peak? Yes. Mayor Atkins? Yes, ma'am. Commissioner Holland? Yes. Commissioner Sris, Commissioner Codle? Yes, ma'am. Thank you. Thank you. Next item is resolution 20265101 B County schools bus agreement. Madam clerk.

Thank you mayor and commissioners. This is the uh transportation contract with Bull County schools that the parks and rec u they enter into this agreement every year um for their summer camp. It's to transport the day campers to various sites and things like that. So you're going to welcome her back then, right? You turn that up here for bus transportation for the the Rick's summer camps. Yes, we do it every year. So, they're just asking to enter this again. Yes, ma'am. Is there a motion? I'll move to approve resolution 202605 1101. Thank you, ma'am.

Thank you. Thank you, ma'am. Any questions or comments about this resolution? We were I think I know the answer but we talked to Damble back when and they just they weren't interested or not competitive or what was the there was an issue something seems like I don't remember the detail but it's just a capacity summertime issue. Yeah. Bottom line. Any other questions or comments? Hearing none. All those in favor say I. I.

I. Those opposed? The motion carries. Next on the agenda is a city commission I mean city manager report. Man, thank you mayor. Get them out of here.

Thank you, mayor. Um the uh we'll start with some dates. The most important thing this week uh after tonight, well, there's actually several things on the agenda, but I would like to mention the peace officer memorial date is there usually is a is a well attended ceremony. 2 pm on on Friday. Um the um of course Memorial Day the 25th, city hall will be closed. Remember that. So your next commission meeting will be the 26th. Um and then we'll have a budget meeting June 2nd. So that that's your big commission meetings uh forthcoming. And then we have uh Lee was able to get confirmation the auditor will begin first week of September um on site. We do not have a coffee with commissioner scheduled yet for June. Uh so we'll we'll hold that. The civic engagement series uh Melanie host will be tomorrow night at 6 pm. This would be the the city safety um series night and so it will be at the the central fire station and it highlights the police and fire and those those types of responses. Uh the next ladies leading ladies lunchon is also tomorrow at noon. It is h not a necessarily one of the all welcome. It's it is a ticketed event just because we have a limited capacity at that location. Um we expect uh the lieutenant governor, Miss Coleman to be there. We also expect Miss Bledsoe to our state senator to be there. Um and so it we're looking forward to that. terrific event.

The mural discussion that we we had um a few couple weeks back, Melanie was able to take that and have the conversation with the county and at the end of the day, they deferred contribution. Um but, you know, after we thought about it more, it is a little bit akin to our welcome to Damble signs, frankly, inside of the city. And so, um what I what I'd ask Melanie to do is to continue to refine the cost and then provide an full update, final update to to you guys. I know the CBB is is that I think they had it on their agendum uh last Monday and it's proceeding out of there still. And so we will refine the cost, make sure we understand what that is and and bring that back to you in two weeks and and see what path you all want to go down. Um, again, it's a after hearing the discussion, it is a little bit like the welcome to Danville signs. So I, you know, it seems like this probably one of the things that the commission should consider funding entirely to be honest with you.

And so which is why I want a better cost estimate and and more details on that. We'd like to point out the gallery hop u and the main street market is May 21st downtown. Of course, we still have everything's gearing up towards July 4th, and that's going to be a busy month of June, and that weekend is going to be a significant weekend. Melan's done a terrific job um communicating outwardly. The newsletter this week had a lot of information in it. Encourage you to to sign up if you haven't and the public to sign up if you haven't.

Um about both the 250th and other events. For example, May 20th at 11:00 a.m. the Iron B baby angel walking tour will happen um downtown and and so that's that's a terrific thing. It begins at 11:00 a.m. Um activities, there is a letter of support for a grant application being pursued through the hospital um for lifestyle medicine grant that through administered through the wellness center. The there there is no partnership per se. It's just a a letter encouraging the participation in lifestyle medicine really is what it amounts to. So, we've got that in front of you um to so that the mayor can execute that and and proceed. Um the next thing that we want to make sure we encourage is that um we still have the Eastble connector. I know there's a lot of questions tied to that, tied to the process. Building a road takes a very long time. Um, I would argue based on the feedback that I've heard, folks still don't understand why roadways are are why you have to look so far in advance to to start the process of developing a road, why a roadway expansion, why your transportation system is it's necessary to increase your total capacity through downtown. It's that's an abstract thing for folks on when when you're just driving around. And certainly we would en encourage uh continue uh dialogue with folks. We have the displays here and and welcome interaction with citizens. I know I've met with probably a half a dozen folks that's just randomly came through and walked them through some of the the indicators, some of the drivers of the roadway construction. The roadway is not intended to be an eastern bypass per se at all. That's not what it's about. It's

about connecting the intersection at the south side of town um at 127 and 150 um away from and and through and across downtown Danville. Clark's Run is a is is a geographic issue with us and so it naturally funnels all that north traffic through town through the downtown intersection at fourth of Maine and third of Maine which then folks some of the comments I heard was well this is going to increase traffic on Lexon Avenue it won't increase necessarily traffic growth will increase traffic whether whether you build a new road or not but as with transportation systems through all communities increasing the Internal connectivity is critical so that as that traffic count continues to grow, you don't increase the number of cars in front of Danville High School where we did have a pedestrian get hit last year and and and where there driveways along Lexon Avenue where folks are backing in and out of driveways versus if you can move that traffic further out the bypass, you have traditional intersections such at a city street intersecting with another street. Those are much different than driveways in bulk. And so that's not really easy to see on its face, but when you when you zoom out and spend time with it. So we encourage folks to that that are curious, we can communicate what information we have and and certainly help um communicate outwardly some of those details, I guess, that are that are drivers for a project like that. And we can certainly understand why it's a priority for the state at at on some level. and and certainly um as those projects occur, we need better input locally so that you can en enhance the design, enhance the features as it goes along so that it's understood better and produces a better product. Um moving forward, uh we had a DC fly in last week

uh week before last with uh in with all of our uh legislative officials. We had a twoight thing. We we went with um the 150 commission which is your Lincoln County, Rockcastle County, Gary County group. We had a successful uh Wednesday afternoon there with with some of those folks. We were able to meet with a corporate um a corporation at with their company leadership and and trying to recruit them into Danville and also into Kentucky. Um and so that that was that was to Wednesday. Um then Thursday you can see the schedule we had it attached which is a full day daylight to dark. Um you you go from 8 to about 10 p.m. and and it it's pretty heavy schedule but uh I felt like that um Danville locally was well represented. Uh Marshall and I got to participate but but we had uh the folks that own our local quarry were there on the scene. and there was folks from Mercer County uh there that that operate out of their community in the world of transportation. And so we we felt like that our two county our region was very well represented and consider the uh overall trip very successful. We were specifically trying to support our safe safer streets for all grant application. Um recall we got a $12 million grant grant to do the southside intersections. this will be the from Parable Road North, the intersections in that part of town. So, uh certainly it's it's uh that project those monies are are really you're trying to guide those investments of the Federal Highway Administration and and um and so we we felt like that was a successful trip. uh May 18th through the 20th, we'll be doing the uh commercial and retail work uh at the ICSC and and we had some meetings today with the mayor and and um

the chamber of commerce and and talking about organizing our our efforts those three days which will be it will become a very intense period and I think everyone when you look at the schedule you start to see that and so um we will welcome any questions you have about that. The next thing is is I would like to point out the EDA is expecting uh a date soon to close on its first uh property transaction. Um hopefully that will occur in the next 60 days depending on on the legal aspects of it. The um we expect to do two property transfers this year if all goes as planned based on letters of intent that are executed. As a result of that, Josh is working really hard with an encroachment permit. If you're driving down the bypath bypass south of Daveco Drive, you'll notice some flags on the west side of the bypass through the fence. Um, that will be a new entrance location. We're doing the encroachment permit now uh to support the EDA. Josh has been working on that. We appreciate his work in that direction. The traffic study approved by the EDA is to address um the Daveco Drive intersection as well as the Summit Drive intersection as well as the Bluegrass Pike intersection on Perville Road. If you'll recall when you've looked at that master plan, it connects to Bluegrass Pike to Dave Co Drive. There's there's a connector road back there planned in the master plan. And so the traffic study that that he is uh the EDA is engaged in will help guide the load on those intersections and help the state understand what our requirements will be as those things proceed. The um entrance access point where the flags are today will need to be done early semi early in 2027 uh the May area to accommodate the the transfer of sale. The right now the targets as expressed

to us is the roadway construction in the back will will support uh current request if if it can be in construction in 2027 completed and that year. We don't know necessarily that that's the finite schedule yet, but as we shore that up, we'll let you know and communicate that effectively. The EDA will have to come up with recommendations on funding. there's different opportunities they can pursue, including simply debt servicing, using the the uh revenue they're getting from lot sales, knowing that that there's going to be add additional options purchased over time. Um, that's about as good as I can do for you tonight. If you have any other questions or comments,

so what I understand is that the EDA is going to help pay for the roadways into their developments. Yes. Okay. City, county. Okay. Yeah. Great investment. Yes. Thank you. Other questions or comments? All right. I'd like to There's one item I wanted to add. I just I found out just before I came to the meeting. Um we've we have some we have we did some testing on our Christmas tree up here at the courthouse. We had some limbs that looked like they were dying. We have

Tommy told me we have cankers in the tree, which is a new thing for me to to hear. But we're going to be trimming those out tomorrow morning. So if people see us up working on the tree, that's what we're doing. We're going to do some some trimming on around the bottom to try to get some of that disease out of it and hopefully we can we can preserve our tree. So I just want to give everybody a heads up on that because thoughts and prayers. Thoughts and prayers. Yeah. All right. Thank you, sir. Next item is uh Commissioner Updates. Okay, never mind. Commissioner comments. Is that where you want? Yes, sir. Commissioner, go ahead. Commissioner updates and comments or commission comments and we have here the public. Oh, I'm sorry.

This is our second opportunity to hear the public. What public? Oh, I'm sorry. I'm on a tight schedule. I'm sorry. Anybody want to speak to the commission? You three all speak at the same time. Come on. Thank you all for that correction. Um, I'd already scratched that one off. Wow. I was next. Okay. Commissioner updates and comments. I was going to say

my um coffee with commissioners at the esteemed McDonald's on Fairwell Road, which by the way did a great job of hosting us. They were very attentive to what we were doing. had a good crowd and I brought Mr. Coffee. It turned out to be really fortuitous because most of the questions they asked me I would have had to ask him anyways, but he was there and so I thought it went real well and I actually wanted to make sure he was there because I thought there'd be a lot of questions about the connector road. There was not the first question about the connector. So, I got them all right. Yeah. Okay. Oh, anyway, it was a good meeting.

The data center was the subject of the day, wasn't it? sandwiches. Did you answer that rumor? He's not moving it. I never had I hadn't heard that rumor. Oh, other comments from the commission.

Um, I just want to, you know, coming back, I just want to say thank you to everybody that reached out and Earl and the commission, mayor, Stephen obviously, but everybody that reached out and just checked on me. I appreciate that. appreciate all the prayers um and the continued ones that will keep going going forward. That's all I'm going to say about that. But uh the other thing was I just want to say like Friday I wanted to say thank you to I'm sure somebody will to um WLU I believe and Tony Fuo that donated the stone for Marshall Simpson uh out there at the cemetery. the he lost his life in the line of duty and I'm assuming he will be recognized Friday. But uh Tony Fuo and WL Puit donated the stone and the plaque for that grave I believe, right Josh?

They donated the stone. The city the city purchased the plaque. Okay. Good. Yeah. And they also they they placed the plaque on the stone. So they did the labor as well to put it together for us and set it on the site. And Earl, you was going to say maybe I don't know. Can we just mention Boffman Avenue to There was so much out there. I apologize. It's a positive thing. It's just had written that before you sent that text and never edited it. Um Josh, can you There was a Facebook post and folks questioning whether or not Bofin Avenue was actually going to be a real project on the sidewalks. Can you give an update on that?

Can you give an update? It was positive. It was just like answered. It was like, can you answer? And I'm like, I can't. like that take a long time and and it

so yeah, they we did the we did the approved the agreement two weeks ago at the last commission meeting. We've gotten that signed. We've sent it into the grant office. The last email I got from them was late last week that said we will get this signed and then we'll be ready to go. So, I'm assuming any day now we'll get the green light to to advertise. The the construction documents are ready to go. it's ready to as soon as we even have dates set on those construction documents u with plans to be completed by, you know, end of November is our goal at this point, which is a good time to wrap up a project like that. So, we're we're on schedule. We're planning this summer to get everything put together and build these sidewalks. So, yeah, we're pretty excited. And

I know I've said I think it was last spring we were planning to do this project, but these grants they take time. like we talk about, you know, we can't it's hard to ask for a grant for something we need right now because it's going to be three or four years from the time we apply that we get awarded before we actually have the money in hand to do a project. So, I think that's Well, and you don't know and I that the county was caught a little bit off guard in our in our budgeting this year when we were made aware that those other two grants, the land and water grants, they were going to send us the matching funds was going to be required this year in the this first phase and we didn't think that would happen for two years. So two, sometimes you you get surprised and and just to point that out and we appreciate the county working with us on that.

What y'all say was the first time it was mentioned on Bman Avenue? The sidewalks it was like 1942 I think. No, how old is Bman Avenue? I think we're I think it was the documents we found when we first applied for this three four years ago when we got it was 42 years. So I think we're around the 45 year mark that we've been talking about sidewalks on. Even when when I first came, there was it had been two years and and everybody had done this poll and nobody wanted them. And so the one of my first projects was we went out and then reanas the neighborhood to see if they wanted sidewalks and we were told no.

One of my first meet this is what makes you feel like you've been here forever. One of my first meetings I remember and working with city staff was in a young Donna Peak's office with a milkbox full of Manila files that said these are the approvals we have and this is what we're trying to get when I was just a young lawyer in training and here we are these many decades later.

Yeah. So maybe we can put it out on on our site or something to say since we can't respond to Facebook to say hey they really are going to be there. I don't know. I think as soon as we get that agreement back, which is kind I don't I'm hesitant to say like yes, we're like as soon as that agreement comes back signed, we'll we'll we'll put out a lot of media and say we're advertising it and because at that point we have we have a an actual timeline of when things will happen. So, thank you. Joshua, remind me is it on the south side or north side? On the north side? North side. Okay.

On the north side. Um just if you go out there and look at the site, the south side you have gray drops away. You have overhead utility lines, you have fire hydrants, a lot of stuff on the south side that pushed us to the north side. So nice. Any other commissioner comments? Hearing none, let's move right along then. Next item, uh pen of the bills. We entertain a motion to pay our bills. I'll make a motion to pay the bills in the amount of $1,549,81.19 as presented. Second.

Thank you, ma'am. Thank you, sir. Any questions or comments about the bill? Hearing? None. All those in favor of paying our bills say I. Those opposed. Likewise. Motion carries. Thank you all. Mr. Carrier, you have the next item.

Thank you, Mayor. Um, this agenda item is in relation to change order number one of the Parville Junction City Sewer Improvement Project. The idea behind this is maximization of pump capacity York at the York Lane Sanitary Sewer Pump Station in Junction City. Uh, it's anticipated to include equipment and related electrical components. No days will be added to the project. However, this will be a cost increase to the contract of $64,224.19. So, little bit of backstory on this change order. Um, this essentially is a change order that that should have been done in design uh to accommodate uh upsizing of pumps in that existing pump station uh from 20 horsepower to 40 horsepower. The only issue is when you jump from 20 horse to a 40 horse pump in a pump station, you have to go to three-phase power typically, which was available on site. Um, now this allows us to implement the the availability to three-phase power to put more enhanced pumps in that pump station for the long term. So, um, typically on a project like this, you've got about a 10% change order, uh, 10% of the total project cost. Uh so this represents about a 5% change order thus far on the project. So this should still remain under budget at the end of the day.

Thank you sir. Is there a motion? Approval of resolution 202605 11102. Thank you sir. Is there a second? Thank you ma'am. Any questions or comments? Hearing none. All those in favor say I. I. Opposed. Motion carries. Thank you all. Next item is resolution 20 2605 1103 solid waste agreement amendment. Josh, these are all yours, right? Yep.

A few here in a row. U in your packets. You have um the amendment that was provided to us from Republic Services. um contract extension and addendum is what they've labeled it. Uh it extends the contract um through June 30th, 2030. And as you can see there in the in the bullet points, the base monthly bill would be $14.94 and would include one 96gallon cart for for garbage collection. Um and then they agree to bill any customers who elect to participate in recycling at a rate of $6.85 per month. It'll be built quarterly by Republic. And then for customers that elect to have an additional trash cart, it'll be at a rate of $5 per month. Also build quarterly by Republic. Um like I said, the term is for four years until June 30th, 2030. Everything else in the contract remains the same.

Thank you, sir. Is there a motion? I'll move to approve resolution 20265 1103. Thank you, ma'am. Is there a second? Second. Thank you, sir. Any questions or comments? Josh, I appreciate all the work you did on this. That couldn't have been fun. But I my only fear is that have we given the public enough notice? I mean, do they know this is coming? You think or how do you give enough notice? I don't know. Yeah, I you know, this this will go into effect July 1st. So, we've got a we've got a couple months to really get a lot get the word out. I think there's going to be a couple of months of just public kind of initiating this. So, I think I, you know,

I'm still trying to figure out in my head what this is going to look like as as we actually implement these changes. Uh, because I think the additional cart and the the recycling are going to be two different processes because we already people have already elected for additional carts, but they're build through us. We can give them a list. We can give Republic a list of the folks that want additional carts because they they're doing that now. The recycling is going to be a little bit different. Everybody's right now everybody does recycling. So, where everybody's going to have to opt in. I don't know if it's going to be a process where they go around and pick up everybody's carts and then push that back out. We'll get this approved tonight. We're going to get as much information as we can for Republic and start educating the public constantly over the next month and a half. Um because I there's there's going to be a month or two in July and August we're expecting a lot of kind of growing pains to for us to get through and uh so but that we know we know the more we can get the word out ahead of time the smoother this will go. So, that is something that's on our minds is like how do we educate? But for the most for most folks, there's not going to be a huge change. I think the big change is going to be how they get their bill and they're just they're just going to get a new bill. And I think we'll just have to let everybody know how you're if you want to do additional cards, you're going to get a new bill from Republic. And I think we'll we'll have to

that it's it'll be a lot of perception stuff than actual actual implementation stuff. That's really going to be in Republic's court to do the actual implementation of it. For us, it's going to be a lot of just letting the public know and responding when they're confused about how things have changed. the the weakness that and I would like to footnote this because we don't know necessarily how bad a problem it would become or will become if at all

is just your downtown because there are some upper stories that don't you know the the interface between the number of cans downtown and the number of units and those things that that's has been complicated. we that we have had the idea of converting your downtown commercial which is currently picked up every day to cans to to the large containers like the dumpster behind city hall. Um we've tried that a couple times. Can't really find a home for the dumpsters and so that that always is delayed. Um some folks love their cans. Some folks don't have anywhere to put the cans. Um, and so the downtown, uh, I would expect as we go through the summer, you'll hear more about downtown and we may have to do something unique with the contract specific for downtown. We don't necessarily know yet, but but my advice is I would predict that expect to hear something else about downtown garbage in the future. And and whether that's another amendment, I don't know, but Josh and August working through that. I think there there may be a tweak to the contract, but I think a lot of the stuff Republic's willing to work with us on downtown just because they've it's it's kind of its own thing, but I think there may be some ordinance changes that come out of downtown. That's one of the things we've run into is that um you know it I don't want to say I it we've kind of avoided looking at it for decades and we're looking at it really hard right now and we've got there's things there and it's good that we're doing this. There's things that we need to clean up and there's things that we need to really to as a group the and when I say as a group I'm saying the community too, our folks downtown, our businesses, our residents, our property owners. We need to get to get back together and kind of regroup of how do we actually want to do this? Um because I think it's been a while since we've had that conversation and um I think we're kind of doing it multiple different ways at the same time and that's not good for anybody. So I think we're going to clean this up. So yeah, we're we're we're we're pushing hard.

We've got we've gotten through all of our outside of downtown kind of we've audited it again. We've we think we've got that cleaned up a lot better than we've had it in the past. So, we're looking forward we're we're really excited internally about how this is going to work over the next couple of months and what it looks like. We're really looking forward to like this fall. We think this fall we're going to look up and be like, "Hey, we're in a lot better place than we were six months ago." So, that's that's kind of our goal at this point.

Uh it does range. Right now, we're running Uh, I wouldn't say lose, but you are in a deficit of your build receipts versus what we pay Republic of about 85 to $9,500 a month. Sometimes it's a little more, sometimes it's a little less. Any other questions? All in favor of approving this uh Resolution 2511 03 say I

I oppose solid waste agreement if something's going wrong I mean it's not moving forward like we thought it would. Can we go back and talk to the public?

Yes. I think they're they're willing to be pretty flexible on how this is implemented. They're they're excited that we're extending it. of course they want to stay here and continue to to be to serve our community, but and I I think they're they're willing to be really flexible on the the how we adapt this over if if we come back a year from now, we say, "Oh, we want to go, you know, fully republic, do all the billing," they I'm sure they'd have that conversation with us at that time. I think they're they're they're they've done good about working with us and get us getting us all the different options that we've asked for, and we've we've made several different changes on the fly that they've reacted well to. So, I think they're they're definitely willing to work with us. Thank you. Josh, you have the next one?

Yes. Um, this is in your packet. You have the agreement with KYTC for our municipal road aid cooperative program. This is something we we do we've done the last three years, I believe. uh this is a cooperative program where instead of receiving monthly uh payments for uh our municipal road aid money we re from uh the I think it comes from the treasury right Kentucky treasury instead we get it from KYTC through this program we get uh 60% in early August 30% in February and the remainder at the end of the year they hold 3% and put it into an emergency fund if we ever have an issue where we need to apply for emergency funds we can do that because we participate in this program. We haven't had to yet, but you know, there's there's definitely going to come a time where that's going to come in handy for the community. Um, yeah, we've done this last three years. It works really well for us. It's a lot easier for us to keep track of

uh when we get how we get this revenue in. And like I don't know if the community, this is kind of our gas tax money. This is how our gas tax money ends up coming to the to the city for us to do our paving with. This is we use the vast majority of this money to do paving. Usually around 90 90 sometimes over a 100% of our revenue we use for paving. Lee doesn't like it when I do that. So, but we use a lot of our a lot of this revenue to go straight to to resurfacing our streets. Need a motion. I'll make a motion to approve resolution 20265104. Thank you, ma'am. Is there a second? Second. Thank you, ma'am. Any other questions or comments?

I did have a question. Um I I don't know. I mean, since I've been home, you know, watching the news a little bit. It's just like the governor did a 10- cent reduction on the rate and something to do with he said cities and counties. They were trying to reach out that we needed to do some uh amendment to the contract because I'm assuming that's coming out of the road fund is what it said. I don't know. I'm just mentioning that. I just that is very complicated and and when I say that meaning um there is legitimate math that can demonstrate that that could bankrupt the road fund

because it with the if you go into the full granular detail of things he proposed and so I'm not really sure really how that will play out. It does require to go beyond 30 days, which which is the alleged danger zone, I guess, for the road fund. Um, it does require participation from your county judges on a certain level. So, it's very complicated and it's not a local city issue, which is why KC is not boistering opinion. It is, however, a a constitutional thing tied to the counties and the state. And so, right now, we are in a wait and see mode. I know that uh the federal federal folks also indicated the suspension of the federal gas tax

and so I'm not really sure um um how that's going to play out to be honest with you but it it does it does it will affect us it has the potential to affect what the balance is in those accounts

and so what that means is is so the question then would become is this you know how will the road fund get replenished and what is the time frame of that? And then um when I say bankrupt, it it does literally it could pull that the road fund down to zero if that's fully implemented. And so I'm not sure really what to think about it as as an administrator, frankly. And so it is something that we're concerned about. I have talked to people about trying to educate myself. Um, and I know I know most everyone that is on the working end of the road fund has concerns. Um, but on the other hand, it it it I expect opeds and things like that to counter what what the proposal is to start hitting the streets soon. So hopefully we'll we will see what the the Highway Contractors Association, for example, what their assessment of that that means. um financially for an individual at at the rate that believe it or not, I I know the the cost of gas is is through the roof, but per individual it's it's like a $5 a month thing if zeroed out. Um that said, that does though, when you totalize it across the Commonwealth, that that does put your road fund in jeopardy. And so, like I said, it which there's a lot of liability against the road fund right now with various construction projects and and just your your paving of your streets and and that kind of thing. So, it that is not a simple thing is is what I would suggest. I appreciate you bringing it up because that that and a good catch because it does impact us.

Thank you, ma'am. Thank you, sir, for that answer that information. We carry that motion. We have a motion in a second, right? All those in favor say I. I motion carries. Josh, the next one is the city hall water treatment contract.

Yes. In your packet, you have a a contract with Kim Search to complete the the water treatment program for the city hall police department HVAC system. Uh this is kind of the water that runs through the loops to to runs to the cooling tower in the back. We need to keep that water treated well so that it doesn't deteriorate our equipment that cost a whole lot more than this. Um so the total contract is $740 a month which is $8,880 annually. Uh we actually got with train about doing this about three years ago and their price was well was like 13,000. So this is a good this is a good price. So we just need to get your all signature on the uh the agreement. A motion to approve the water treatment contract at city hall.

I'll move to approve resolution 2026515. Thank you ma'am. Second. Thank you ma'am. Any other questions or comments? Hearing none. All those in favor say I. I. I. Motion carries. 605 1106 2026 SS48 application.

Yes, we are we are asking we're requesting approval to apply for a another safe streets for all grant with federal highways administration for 2026. Uh we were going to apply for the same project that we applied for last year which was kind of the western bypass as described earlier uh from Parville Road to the Kentucky 2168 connector road. each of those intersections. I do need to make an amendment to this one. I got new numbers from Palmer Engineering on Friday. Um the total project cost, uh last year was 11.8 million. This year they're we're going to apply it's going to be 12.6 million. Um the only number we're going to change is the number of funds we're requesting from FHWA. The state match remains at 2.4 million. The city match remains at 500,000. and we're increasing the the the request from the grant from 8.9 to 9.7 million um because we just have to stay below that 80% threshold uh for the for the grant funds. So that puts us at 77%. So uh same project as last year, Western bypass uh intersection safety improvements. Um this will this will be a $12.6 million total project and the city will be on the hook for $500,000 match if if awarded. Thank you, sir. Is there a motion?

I'll make a motion to approve resolution 20265106. Thank you, ma'am. Second. Second. Thank you, sir. Any other comments or questions? Thank you, Josh, for working on this. That's a growing traffic area all the time. Other comments. All those in favor say I. I. Motion carries. Next item. Josh resolution 2026 on Friday 1107. Central playground change order.

Yes. Uh as you all seen, we we completed the resurfacing of the central playground at Millennium Park a couple of weeks ago. Um through that process um it it came became apparent that we needed to do the swings as well, the swing set area as well. And it was kind of a decision we needed. They were there and they said we're leaving tomorrow if we don't do this. So, uh we had some additional funds left over from the baseball field project. Um so, yeah, we prepared the surface and we were like, let's just we we're going to go ahead and ask if we can go ahead and do this. So, the total change order amount is $18,115. Um, we are asking Tommy is going to go tomorrow and talk to the county about matching this additional funds. So, the actual city portion would be a little over $9,000 if they're willing to match this. Um, so yeah, that we're requesting uh change order approval in the amount of $18,15. It's money well spent. Once we got the swing sets and got that surface kind of pulled up, we saw how poor shape it wasn't big enough either. We had to expand the size. didn't meet the fall requirements once we actually started looking at the the mulch area around the swing set. So, we were able to expand that to the appropriate sizes as well to meet code. So,

so the total is Yeah, the total is 18 whatever and our half would be nine something. Yes. So, do we need to approve it for the whole amount? Yes, because the contract is with bluegrass red contract is with us. Yes. Got a motion. I'll move for um to approve resolution number 202605 11107. Thank you, sir. Is there a second? Second.

Other questions or comments? Hearing none. All those in favor of playground change order number one say I. I carries. Thank you, Josh. We have a stand in back for Chief. Yes, sir. All right. You're up, sir. So, this is uh the renewal for the KST contract. This will go uh until 6:30 of 28 and there's no change in price or coverage.

Thank you, sir. So is there a motion to approve resolution 20268 school resource office? So move. Thank you ma'am. Is there a second? Second. Any other comments or questions? All those in favor say I. Carries. Thank you all. Next item, resolution 20265 111 09.

Yeah. Thank you, mayor and commissioners. Um what we have is a resolution to um allow us to renew a contract with a software platform provider who provides the a platform for us to stay apprised of any deficiencies in sprinkler and fire alarm systems within the city's jurisdiction. This is a software that all these vendors use um to report their annual um inspections and any deficiencies so that it helps keep the um fire marshall in um up to speed as to what's going on within the community. Um it's no cost to the uh city. It's actually paid for by the services being provided by those contract vendors and uh we're just looking to renew it for another three years. Thank you, sir.

Is there a motion? I'll move for approval of a resolution 20265109. Thank you, sir. Is there a second? Second. Thank you, ma'am. Any questions or comments? I like those no cost. Hearing none, all those in favor of resolution 265 1109 say I Okay, the chair would like to entertain a motion to adjourn. No executive session. Oh wa. Yes. Before they change the second man, I can't believe before we do that, we we forgot to say something in commission comments. We need to get this out.

Thank you. All right. We we we had a request about a lack of customer parking downtown and there was a discussion about it and uh I was really not a part of the discussion but by the time I was going to get involved in it message came up it had been resolved. So I want to thank staff and compliment staff on such a quick reaction to restoring some customer only parking downtown within within hours. Thank you. You all do good things all the time, but we need to make sure that they're public and that we give you all some credit for the things that you do when you, you know, when you get them right. When you get them wrong, we always give you credit for it. Right.

There was a motion to adjurnn. All those in favor say I. I. Those opposed.