Senior Advisory Committee - Regular Meeting

Member, Kate Yoon?

Give me a

Here. We have member Alicia absent and Avery absent. Member Juliana Nunzi?

Present.

And member Zeke Winters? Here. Thank you.

Do I do the next thing? Oh, wait. Who does the pledge of allegiance?

You can choose any of the commissioners or yourself to lead the pledge.

Okay. I'm gonna pick on somebody. Mhmm. K. What's your name again? Juliana. Juliana. Hey. Juliana, would you please lead the pledge of allegiance? Okay.

All rise. Right hand over your heart. Ready? Begin. I pledge allegiance to the flag of The United States Of America and to the republic for which it stands, one nation under god, indivisible for liberty and justice for all. You may be

there's another. Do I keep going? Okay. We will now hear public comments on nonagenda and consent calendar item. Secretary, please call the first speaker to the microphone.

Thank you for your time and for have the interest to serve our city of Fullerton. A lot of, you know, other students, they prefer to do other things, but you are here representing our city. And I am very proud of all every single of you. Thank you. And my name is Eglin Nunzi. Do

we have any remote public comments?

I don't see any on Zoom.

I go to the next thing now? Wait. Oh, do I have a motion to approve the consent calendar? Buddy. Motion to approve consent calendar. I second.

So moved.

Okay. Secretary, please conduct the vote.

Member, Kate Yoon?

Oh, yes.

This is to approve the consent calendar, which you have minutes. Member Olivia Wu?

Yes.

Chair Raya Gupta?

Yes.

Member Alicia Hissat?

Alicia Shay.

Shay. Sorry. Yes. Member Juliana Nunzi?

Yes.

And member Zeke Winters? Yes. Motion passes.

I think after that, wait. I have to, like, do the presentation thing for

Commissioner Gupta. So you would go into regular business items and then call the title of the next regular business item.

10/27/2025 meeting minute.

So that was part of the consent calendar. That's what you, on the commission, voted on, where on regular business item two, it shows adoption of working plan.

Oh, yeah. The adoption of working plan for the twenty twenty five, twenty twenty six school year. Secretary, please call the first speaker to the microphone.

Sorry, commissioner. There's a I am going to do a quick presentation on the item for the commission, and then we will take public comment and discuss further. Alright? If I may. Good evening, commissioners. It's nice to see you. Hopefully, everyone had a nice holidays. This item is in regards to the adoption of the working plan for the twenty twenty five, twenty twenty six school year. So we're a little bit about halfway through. This was to be presented in December sorry, in November.

Unfortunately, we didn't have quorum, and then December, it was the holidays. So here is at one at at previous meetings, members discussed priorities, goals, and areas of focus for the 2025 and 2026 school year. Based on that direction, staff have developed a comprehensive working plan outlining the committee's proposed initiatives in the areas of education, leadership, community engagement, recreation, wellness, and public safety. So before you is the work plan, that ultimately the committee would create ad hocs to conduct some additional, work. A couple of the items, and I'll kinda highlight them.

Our proposal is to, do five. Those five sub or sorry, ad hocs would be, one, the educational support and leadership development. That means that you will support initiatives focused on academic readiness, leadership training, college preparation and mentorship mentorship. And those activities may include workshops, tutoring, partnerships, and career exploration events. The second ad hoc would include the community engagement and civic participation sub promotes involvement in city programs, volunteerism, civic leadership activities, and local business engagement, including our youth in government day, which we'll discuss a little bit more in detail, and the small business spotlight initiative.

And again, this is all based on feedback from the committee. The third ad hoc would be recreation and safe spaces sub commit or sorry, ad hoc. That would focus on improving youth access to recreation programs, gathering spaces, and inclusive after school opportunities. Responsibilities may include survey outreach, event planning, and collaboration with parks and recreation staff. The fourth ad hoc would be discussing, would be the health and wellness ad hoc.

That ad hoc would support the mental health initiatives, wellness workshops, stress relief activities, and peer support programs, including finals week wellness and mental health awareness month events. And the fifth one would focus on the Public Safety and Preparedness Ad Hoc, I apologize. That would advance youth the understanding of emergency readiness, safety education, public safety career pathways, and this may include coordinating presentations with police and fire, and planning an annual use safety day. Again, those are five of the ad hocs that were shared by the by the com or the commission. Now how are these, ad hocs going to include each of the committee members?

So each group will consist two to three committee members. During tonight, members will select which ad hoc they'd wish to join. Each group will choose a ultimate we call it a chair to coordinate meetings, but it's just someone that's gonna take the lead, not no official chair because everybody can have input. You will be tasked with coordinating the meetings. So all this work would be outside of, you know, the monthly meetings, oversee task, and provide progress updates during the regular youth advisory committee meetings.

This structure would ensure there's shared responsibility, there's leadership development, and effective implementation of the working plan throughout the school year, so for the next four to five months. There's general responsibilities for all chairs as highlighted. You'll schedule the ad hoc meetings. You'll draft simple agendas just to ensure productive discussions. And this is all.

There's no standard to it. So it can be kind of the bullet point or an actual agenda of what you wanna discuss during your ad hoc meetings. And you can coordinate with staff regarding meeting logistics resources and guidance. We're not here to hang you out to dry. Staff is here to support you, whether it's meeting room space, giving you information that's requested by the committee members.

And at each youth advisory committee meeting on a monthly basis, you'll provide updates, ultimately with the final update at the end of the term. And you'll serve as a primary point of contact for staff support. So if there's, again, the chair of each ad hoc would be the primary point of contact and work with staff. This will help you demonstrate leadership, organization communication skills, and will encourage collaboration amongst the ad hoc members. Now, there's an attachment that's the working plan.

These are just examples of what we've highlighted previously. And this was kinda based on the feedback. I can on the focus areas, number one was the educational support and leadership development. There's a couple of different strategies. I won't go through all of them, but they're in front of you. I'll highlight on a few, and that's being partnering with schools, community centers, and higher education institutions to expand that after school tutoring.

Excuse me? Yeah. I don't think we

have the working plan in front of us.

Oh, I I apologize.

Thank you.

Thanks for stopping me, by the way. I apologize for that. Okay. Okay. So we will, once you have it in front of you, the actual working plan and its high and its focus on focus areas, goals, strategies, again, highlighting the ad hocs that will be created.

Educational support and leadership development, the committee shared how the importance of SAT and ACT prep classes, academic support programs, so that's something that you'll be focused on. You can collaborate with local colleges to host career day style sessions for majors, career pathways, and you can provide leadership development workshops on public speaking, teamwork, and advocacy. Also, so number the second ad hoc I shared was the community engagement and civic participation. That would be to expand the youth involvement in civic affairs and strengthen connections between young residents and the community. One of the highlights of that ad hoc would be the Youth in Government Day, which I present to the Youth Advisory Committee.

And working with the Fullerton Collaborative, we're focusing on two days in March to do a youth in government day where the youth comes to city hall, and then there's rotations, and they get to meet with all the departments and learn a little bit more about, you know, civic duties, city hall, how it operates. And we're folk and we're looking at exploring it's a Wednesday, March 25 or a Thursday, March 26, if I'm not mistaken. And I'll repeat those dates once you have the working plan in front of you just to highlight that. Sorry. I'm just gonna confirm that those dates are accurate.

Yeah. Wednesday, March 25 or Thursday, March 26. The committee also was focused on launching a small business spotlight program highlighting local restaurants, retailers, youth friendly services monthly or quarterly. So that would be part of this ad hoc. You would also establish youth to youth mentorship opportunities encouraging younger students to explore civic engagement.

And then you would collaborate with various city departments on youth initiatives. The third ad hoc focusing on the recreation safe spaces, as I shared, You would conduct youth recreation needs surveys, so that can be through different nonprofits or focus groups and our after school program. At the community center, you would work with parks and rec staff to enhance youth recreation options as open gyms, art programs, game nights, or drop in activities. So that can be with parks and rec or the library. The library has a lot of drop in programs.

You would also support youth friendly programming at community at the community center, and we can also do interest based clubs. And lastly, you can explore opportunities for pop up recreational events in our parks or community that promote social connection and healthy activity. One of the examples is if you do, like, a a trail, hike, you know, once a month or along we just, opened up the Union Pacific Trail so you can meet there once a month, and and that can be part of this, recreation safe spaces. The fourth, the health and wellness initiative, and that's partnering with health care providers, mental health professionals, school wellness staff to coordinate workshops. You can plan and host a mental awareness month in, you know, towards the end of the of your term now, and we highlight just me.

Thank you, Diana. And then you can provide supportive programming during finals, such as a quiet study area and wellness booth. And I think that was one of the and this is the last page we're referencing now that's in front of you. I, again, I apologize. And that can be at one of our facilities or, like, the Hunt Library in in coordination with staff.

We can provide a safe space to study. And then lastly, the fifth ad hoc is the public safety and preparedness. And this is for the goal of increasing youth awareness of emergency preparedness, safety practices, and public safety careers. So we can coordinate school site presentations with either the police or fire department. We can cover emergency preparedness, personnel safety, and first responder roles to learn a little bit more.

They can work with the police department and fire outreach staff to develop youth center staff, education engagement opportunities. You can also plan a youth safety day or a presentation. I think a presentation, if we're leaning towards the youth and government day, that would be covered as well. So just bringing in, either police staff or fire staff to present here at at a committee. And then you can also promote pathways for you to explore public safety careers, including informational sessions or meet and greet events.

We have an explorers program with the police department so we can coordinate some, informational sessions there. I do wanna highlight that a few signature events. Again, the Youth in Government Day is something we would like to host, and that's there's two dates right now. Before the meeting started, we were discussing spring break. So this would be kind of in March without impacting spring break or SATs and ACTs and an AP test.

So that would be March. We're looking at March 25, which is a Wednesday or Thursday, March 26. So I'm looking for direction from the committee on on the preferred date. The NextGen committee with the Fullerton collaborative would like to host a youth summit kind of in coordination with the youth advisory committee. And, also, that would be after the youth in government.

That would be either a one or two day event where there's multiple youth related topics, discussions, and activities. A mental health awareness month event in May, a youth safety day potentially in the spring, and then small business spotlight program, which can be quarterly. And with, finals week, looking at you in the spring season so I believe finals for the winter have already been done, or are you guys still looking is that on the calendar, or are those done?

They're done.

They're done. Right? It was before the holidays. So looking at, having the finals week stress relief activities for the spring season. We also share a proposed timeline. Again, due to the canceled meetings and the holidays, this we will have to reassess the timeline to make it also workable for the committee, and we would push things back. And then at the end of the year, we would do evaluation and reporting. It's like a year end report with support from staff. So I know that's a lot of information. I'll give you you now have it in front of you.

If you wanna review ask any questions. What we are seeking today is for there's gonna be and then we have two or, yeah, we have a member missing, but, ultimately, it's two members to join each ad hoc, and then one would be with three members. And I'm available for any questions.

Is it possible for a person to join So

at this time, just to prevent kind of the ongoing in serial meeting to avoid violating the Brown Act, we would like for each committee member to join one ad hoc. Chair Gupta, if in the meantime, as you review, I don't know if you wanna do the, if there's anybody for comments, you can call those as well.

Oh, yeah. Secretary, please call the first speakers the microphone if we have any public comments. Okay.

And we can coordinate with the parents since we are the driver, some of us, to see our work schedule to to engage and to, you know, to finalize. I don't know. Is that possible? Christian? You think they can wait?

I think, I mean, the meetings do not have to be done in person either. You guys can meet via Zoom or online or email communication amongst two of you. So

Oh, it

doesn't have

to be

in person? It doesn't have to be in person.

Oh, okay. In that case, you decide. Okay. Thank you.

Do we have any remote public comments?

I have one hand on Zoom. Caller, you should be able to unmute yourself and speak.

Good evening. My name is Deborah Stout. I am the executive director for the Fullerton Collaborative and have been part of the NextGen. I am so glad that you are here and discussing these important events coming up. My my question or just my comment was in regards to the the government day with the proposed dates.

Those are, my understanding, a very small cohort, and it would be transportation from possibly the school district or other other means. So there does not need to, you know, to have a it'll be during the school day. So those are the dates we're looking at for that. And then I I just wanted to just throw out for the commission for the committee, is the youth summit something that you are interested or you think that the youth will be gonna be interested in doing, which is different than the government day, and ideas as we move forward and planning what would be a good way to get the youth involved in, sharing and attending. If you have any ideas, that'd be really helpful.

Other than that, thank you so much.

And I have no more speakers on Zoom.

Wait. What is the youth summit? Like, what is the main purpose of the whole

thing? So based on the kind of the description and as Debbie shared with the NextGen committee, the youth in government is for the local high schools and junior highs to attend city hall and learn about kind of the civic engagement. Youth summit is much larger, and it it includes all potential youth in the city. Of course, there there may be a cap or or such, but, ultimately, it it's for everybody within the city and identifies different topics that will be discussed at that time. And it can range from educational topics to health and wellness topics.

It's not focused just on civic engagement, which is what Youth and Government Day aims to accomplish.

Excuse me?

Alicia, can you please use your mic?

There should be a little green button once it's light. Is it working? There we go.

Okay. I have another question regarding the ad hocs. Since everybody is only joining one, we will be coming back together in, like, a meeting like this to discuss, like, what we've been working on. And other people from, like, other ad hocs can also come together to share ideas regarding, like, else's work. Right?

Correct. So the ad hoc committees intent or ad hoc groups are intended to advance on those, topics and meet the goals. When you meet at the youth advisory committee meeting on a monthly basis, you'll you'll be able to share out the information. And at that time, feedback can then, you know, be received from staff or committee members as well. The goal is to keep it also ad hoc small so it can be productive, and you don't violate any of the Brown Act rules or Brown Act rules.

Okay. Thank you.

I have another quick question. There's five total ad hocs. Right? Okay. And then two per committee?

Yes, commissioner Winters. There'll be four ad hocs with two members, and then the fifth ad hoc would have three members.

Okay. Thank you.

If if we can, circle back to the youth summit quickly, did have we participated or run something like this before? Like, is or or would this year be our first time?

It would be the first time we have not, to my knowledge, but it would also be in collaboration with the Fullerton Collaborative, other nonprofits, and the, ultimately, the NextGen committee, which is a it's a third party partnership, the collaborative is. So the youth advisory committee would provide feedback and input and would maybe have a minimal role, but not necessarily would be a responsibility of the committee to host and have that program be a partnership. So for the summit, for the committee questions, if we have a date for the youth summit, that we do not as that's, again, that's in collaboration with multiple organizations, and that might be on a Friday or Saturday. For the youth in government day, as, speaker mentioned, it's gonna be during the school day. So the goal is the structure of that event is, you get picked up at your local school.

It's a small group, probably about 30 to 40, participants. You attend city hall, go through kind of the rotations, lunch, and then you'd be drop at dropped off at school. So, that's the goal of the Youth and Government Day. The youth summit is, a different event, which would most likely take place on a weekend day, but there's a lot more discussion and collaboration that needs to take place.

So just as clarification, for the spring youth summit, we would be partnering and also taking more of a backseat. Is that correct?

Yeah. For the youth summit, there'll be multiple individuals involved. And that's totally off the scope of the youth advisory committee. But you will be providing feedback and be in those planning meetings. And that would be myself as the liaison to the youth advisory committee assisting and relaying information. The Youth and Government Day is something that you can be more proactive on and your participation as well.

Sorry. I have another clarifying question about the Youth in Government Day. So is that going to be you mentioned around 30 kids. Is that going to be available to like, what schools in our area will it be available to?

Yeah. So the goal is for the local high schools and then the middle schools. Once we solidify a date again, it's in partnership with the Fullerton Collaborative and the NextGen. We would then present the date to the school district, confirm their participation, and kinda work through the details if there's an application process. So all those items happen in discussion.

We just need to solidify the date with feedback from the committee and a couple of different factors that we're taking into account, but just making sure that it's a date that may work if you all are all involved on either on that Wednesday or Thursday if there's preference. Because I don't know if school schedules, if you're out early on a Wednesday versus a Thursday, etcetera. Excuse

me. I have another question, and this one is about the youth the youth and government day and the youth Summit Day. So would that be something that all members of this committee can all, like, participate in? Or due to the Brown Act, would it only be, like, only one of us or two of us can go?

So Youth in Government Day, because you're not participating in your role as a a committee, you can participate in. And then the youth summit day as well is and, ultimately, when you're meeting outside of a scheduled board meeting, you're not discussing board items that will then become available to the public. So there's still be participation.

So all of us can participate?

Yeah. Through the application process, you'd be able to participate. Correct.

Thank you.

So at this time, to kinda help with the discussion on choosing members for the ad hoc, just wanna make sure do you have any questions on the other or, the other ad hocs, if someone has some strong feelings on being on one versus another, if you you're more than welcome to kinda share that, we'll make notes. And then, ultimately, we're we'll adopt those ad hocs at the end.

I already have an idea in mind of which ad hoc I like to be a part of, which is the public safety and preparedness one.

I'd also like to put forward that I'm interested in the educational support and leadership development.

I'd also like to be part of the educational support and leadership development one. And

then I would like to be a part of the health and health and wellness initiatives.

I'd also like to be a part of health and wellness initiative.

I'm open to any.

Sorry. Who was the second, committee member for the health and wellness?

Means.

Oh, okay. Got it. Sorry. I'm making my notes here. And we are missing a few members today absent. So committee member winners, said you is there one that you're more interested than not the educational? Looks like there's already two members in health and wellness, but the rest are pretty open.

No. I'm open for any.

Yeah. Okay.

Are you more interested in, like, recreation, public safety, or possibly, like, community engagement? Those are some that don't have it. Anyone that I can

I'd be open to joining the recreation one.

Okay.

I have a question. Would two ad hocs be able to, like, collaborate or something?

So in what way?

For example, the health and wellness initiatives and the public safety and preparedness. I feel like mental health can also go into public safety and preparedness. For example, dealing with, like, aftermaths of disaster. So would it be possible for the two, like, collaborate in a way to, I guess, spread awareness about the subject?

Sorry. So let me let me think it through because the goal is to not cross over with ad hocs to not be in a potential violation of, like, Brown Act. Let me just double check.

I also have another question. So would all of our work start from this meeting? So whatever, like, we can, like, start having our own meetings for our ad hocs after this meeting?

Correct. Yeah. So we if you already don't have the, the contact for your ad hoc members, we will provide that so you can have those communications, after these meetings. So we can And then to answer the question about overlapping, you can collaborate at these public meetings versus in the ad hoc working groups just to not violate those Brown Act. Now if there's a let's say for the health and wellness initiative, there's a a day, right, we can share that and learn what the public safety preparedness is so so it can be discussed in this meeting and learn what each ad hoc is doing. That's why the every meeting, we're gonna report out.

Thank you.

You're welcome. Is there any other questions you may have about the ad hocs? So right now, the only one that doesn't have a member is the community engagement and civic participation ad hoc. However, I know we do have two missing. It looks like everything else does have one or two members interested.

Any other questions? Alright. So we'll make notes of those just to recap. The educational support and leadership development, that's by ad hoc would be with committee member Olivia and committee member Rayo. The community engagement and civic participation does not have any committee members at this time.

We have recreation and safe spaces with committee member Zeke. And we have the health and wellness initiative with committee members Juliana and Kate. And then public safety and preparedness ad hoc with committee member Alicia. Does that sound correct? Did I catch everyone?

Okay. So at this time, if you don't have any questions, we would just need a motion to adopt the youth advisory committee working plan and approve the formation of the ad hocs. And we've and confirmed the participation of each of the committee members on there. Now, as I shared, is there sorry. One more piece is just that we'll refer to it as a chair for that ad hoc, but it would just be someone that's kind of responsible of making sure the meetings are taking place amongst your ad hoc and then reporting out.

Is there for ad hoc one, is there anyone that would like to take that role? It's either Olivia or Raya.

I'd I'd like to take that role.

Yeah. No. That's fine. Nope. Perfect.

For ad hoc number three, recreation safe spaces, it's one person only. So I'll defer to chair committee member Zeke. Health and wellness initiative, Juliana or Kate. Anybody wanna take that role?

I would like to take that role.

K. Perfect. And then public safety and preparedness, community member Alicia. Okay. So with that, I know that's a lot of information, but, ultimately, that's the recommendation, and we need a vote on those items.

Who? Secretary, please conduct the vote.

We'll need a motion and a second.

Sorry. Motion and a second.

I motion. I second.

Okay.

Okay. Member Yoon? Yes. Member Wu?

Yes.

Member Gupta?

Yes.

Member Shay?

Yes.

Member Nunsi?

Yes.

And member Winters? Yes. Motion passes.

Is this the end of the meeting now, basically?

Yes. We don't have any other items unless there's any other communication from the advisory or from the committee members. But that's that would conclude our at least on the staff side of any items.

I have a question. Regarding these meetings, I asked the entire committee, would it be possible that we, like, conduct a meeting more than once a month? For exam like, if if it meets, like, quorum and every

if it meets

quorum and people are available, would we be able to conduct more than once one meeting a month?

So it's it's more a little bit more complicated than that because this youth advisory committee was created by the city council through a resolution. So we'd have to go back through the city council to then, amend the resolution for a new that would then add a secondary meeting to the calendar. So it would be a little bit more challenging through those ad hocs. And, of course, you always have access to staff. So if you have any questions throughout the month, you can email us, and we'll give you those answers. And then through your ad hocs now that we're doing the work plan, you guys can discuss and meet as as necessary. And, again, we can provide support.

Thank you. You're welcome. Oh, it's me again.

Unless you anybody has any other comments or questions? Yeah. If yeah. You can adjourn the meeting now.

I adjourn the meeting. Do I have say the time or anything? No.

You're good. Alright. Thank you, everyone.

Thank you. Thank you.

Thank you. Thank you.