Budget & Finance Committee - Regular Meeting

Okay, we're on. Today is February 26, 2026. It is 5:00. This is budget and finance. Call the meeting to order. We're taking the role presently. People signing in. Uh if you've seen the agenda, make a motion to approve the agenda. I make a motion to approve the agenda. I'll second it. Okay. Hman and Tina Keel. Any discussions? Any deletions or additions? That being none, all all in favor say I. Any opposed? Okay. We have two sets of Oh, public comment. Anybody for public comment tonight? Nobody is.

Okay. Been none. Uh I didn't put the minutes on there. Okay. Number uh 4a. I'm going to add minutes. That's fine. And Terry and Tina, is that okay if we amend the agenda? Because I thought I had that on there. I thought you too. All right. And it will be November 2025's minutes and January the 8th, 2026 minutes. And we'll do the November ones first. Making a motion to approve the minutes of November the 6 of 2025. Second.

Okay. A motion by Sto by Hman. Second by Stoield. Any additions or deletions? to those minutes. All in favor by I Any opposed? Okay. The January 8th, 2026 minutes for budget and finance. I'll make a motion to approve. Tina Keel. I'll second. Todd Malone. Any additions or deletions on those minutes? All those in favor by I. Any opposed? All carries. Okay, now we're down to budget amendments and the school board. First one,

I think everyone's already have a packet. I passed them out. Start with the top 14 together.

All together. Um 2026 is this is a new grant so we're bringing funding into our budget to use it 146 we have extra pay in December so this is to correct some extra pay lines I need to correct and then also we error so we're opening that last year rolled into fun balance so we're bringing that back out of fund balance and reopening that PO This is also another new state grant that we received. So, this is bringing the funding into our budget to be able to use for subs and subs and drivers. 16 is forum security improvement. So, we did the project out just to add doors and hallways at the high school. I don't want to say too much back here, but um is to do some security improvements at our high school that are much needed. And so this money, this funding will come from our fund balance and um we did this out the board approved it in the last board meeting. So this budget is to bring that money into our budget to do those security improvements. 17. This is just a normal cleanup budget amendment. I won't go through every line because you can see it's four pages long. So, the main things I'm cleaning up is I need to make some adjustments to salary lines, benefit lines like insurance, retirement, um some professional development increases. I need to purchase a new server for our finance area and then um purchased some software last year. I didn't get that into the budget and so we just needed to clean up that line.

And then um 18 is for the engineering architect documents for the renovation proposal at the Cardinal Stadium. And so this is to bring use and furniture money and also some fund balance money to to take care of the documents um to get that out. I'll take questions if you have them.

Can you tell me what 14 is one more time so I can put it in my notes? Um it's just to clean up some extra pay. Um we did extra pay some funding. We had the funding in our budget and then um closed and we need to reopen it. Okay. 13 13 through 18 are listed. Okay. Any questions or discussions? Motion to approve them. I'll make a motion to approve all of them. Tim Brown makes the motion to approve.

I'll second it. Tina seconds. Any more discussion? All those in favor by I. Any opposed? Thank you.

Thank you, ma'am. Right. Hang on. First one is for rule solid waste. Um I had fat fingers when I did their budget. So, um that um let's see 557104.99. I put an extra digit in there. They don't need this 95,950.

Yeah, that was 195.

I knew it back then, but I said, "Let's just leave it in case we need it somewhere else," which we do. So uh the second part we're increasing these uh line items, guards, part-time personnel, vision insurance, unemployment, and then the convenience centers uh communications 660 repair of buildings, thousand and other waste collection $75 and increase add to fund balance of 185 or 65. um did get $100,000 from um Manchester City. They traded in a truck.

The truck. Yes. That's what that 100 is from. Okay. They bought our truck. Yes. I mean bought it. Yes.

Second one is general fund. This is just amending the budget. Um most of this is transfers from one line to another. Um the only really we had a grant we have a grant for 86,000 2017. It's the one that says other public safety grants immigration immigration enforcement services. 86,117 and other items. Oh, the state opioid settlement funds will receive this year from the state. They're $108,616 less than last year. So, I've reduced that budget for that.

Excuse me. But the rest of it is just mainly transfers.

Oh, one big one down in the jail. Water and sewer. That looks like it's going to be $100,000 more than last year. Know their rate would have gone up. last month.

Okay, that makes sense. But um looks like it was about 140. It ended up being 150 last year. It's going to be way over 200,000. So all in all, that's a reduction to general fund of 82,314,000. leaves our balance at 393439 there.

Um the unassigned fund balance is 9,976,810. It's at the very bottom of that. Okay. Any questions? Want to make a motion to approve? Motion to approve. Second. Any more discussion? All in favor by I.

I. Any opposed? Okay. New business. How's the animal shelter? Animal shelter is moving along a lot better now. Um, you know, if it for the site itself, well, haven't we put a lot of money in the site work itself, we would be in really good shape. But the site's been very expensive to upgrade it to get it where it even hold a building on it. So that bad. Um but yeah, the they're moving along right now. They're all the framing is done in the interior walls and offices and they're actually getting ready to all the inspections have been done, water, electric, everything. So they're fixing to close it up.

It really looks window frame stuff's going in pretty soon. Um, so yeah, they're moving now. And then one thing in a defense of having to put that in, I know we had to dig out almost 4 foot for the jail. No, we didn't. And put rock in. So, and they did, but they their biggest issue, they did not put a drain system on that thing at the jail and it's settling. We put a drain system on the animal shelter at the bottom of it because when we dug a hole right beside it, it was like there was a we hit a six inch water line and it wasn't it was just water coming out. Yeah. So, we drained it into the retention pond.

So, yeah, we fixed we fixed our problem right off the bat when we found it. So, because we were still able to at that time, but yeah, it's coming along very well. Health department is moving very quickly. We're we're probably going to schedule I'm scheduling with the capital outlay to go do a tour on both of them probably this next capital outlay meeting if I can get them all to go. I think I can I'd like to go do the animal shelter first before we actually come in and open our meeting up and then get our meeting over with which is very short should be a very short one and then we're going to go to because the animal shelter does not have

full power lights on yet. The health department is getting power on this week. So So that's that's how far along they're going right now. Looks nice. And this is the letter that everybody has signed. I'm gonna give that to the mayor today and or tomorrow and have that sent out. You need that as a motion to send that. I'll make the motion to send that on to the all the health head department heads. If you want a motion about the budget you make motion. I did make the motion and everybody I think everybody signed it. Everybody but the two

that are not here. Okay. All those in favor by I. Okay. Any opposed? Okay. U any more new business? Mariana? I don't I did have a suggestion of the budget. All right. I don't know what schedules are on Thursday, but I wondered if it might be helpful to start like the department meetings if they want to talk at 4. Okay. And I don't know how long we'll you talking about on our on budget and finance when we start.

Have we got a schedule yet for that? Start the next meeting for and how how long do you want them to speak? If you did 10 minutes each if you're giving me what you need, what your needs are, I don't think any more than 15 minutes, you know. Yeah, it shouldn't take that long. Uh, and that's why because that's why this letter's been written, too. If if I'm in a two and a half hour meeting, by the time we get to that two and a half hour thing, I I've not focusing and our job is to focus on the people's money. And that's uh so maybe 15 minutes a piece.

What? Five people, five departments. You can ask for a lot of things. When we talking about having our first one in March. Yes, because I won't have the budgets back yet. I just sent them out last week. Whenever our normal meeting is should be the 26th. We got a noral meeting toward the end. The 26th. Will that be fine? I will be I'll be out of town that week, but that's y'all go at it. Do you need one sooner or you good me? Yes. No, I don't need one of these soon because they're supposed to have the budgets back to me by the

15th or 16th. Now, some mom will start turning them earlier than that and I can, you know, start working on them, but um I like to have all their payroll taxes in there. I know a lot of them came last year and they didn't have their whole budget. Yeah. Because you didn't Yeah. They didn't have the taxes in them. So, then you had to go in and put that in there and that took time. Okay. Y'all want to do the 26th at four o'clock and I I just won't be I won't be here. But Tim, you can run, can't you? Yes. Ain't no big deal. I mean, we could just We don't have to do it as

I would have a regular meeting start at 5 like we normally. Well, and if you know if somebody's done in 10 minutes, then you just move on and that way and then then if there's time between the 4:50 and five o'clock, then have a recess and then then start the regular budget finance meeting at 5:00. Yeah. Okay. Everybody go a four o'clock. 4 o'clock on that day Thursday. Be sure that gets out so we'll know. I'm sure we'll forget. We'll think it's a regular five o'clock meeting. Do you want to schedule certain people to come that day? Well, you normally um Does your your memo you want them have them contact you if they want to come on? Okay.

4:00 on March 26. Contact you if you're if they're going to be if they're ready to present their budget on the 26th of March. The first five. First five. How many total are there? Well, they don't all of them don't come because some of the budgets are just so small. I put first come, first serve. So, when we fill up five slots, that'll be it. Okay.

That way there's no over. And I'll have Laura send that out to all of them and make a spreadsheet to go with it that's active. And that way when you say I'm coming, she puts you on there and that way everybody can see the active role as we go. Okay.

Okay. Okay. Sounds good. So, we've set the time for April, I mean March the 26, 4:00 here for five department heads and then the regular meeting at five o'clock. Anybody else? Anything entertain a motion to adjurnn. So be second. All in favor by I. I for change. Wow. Well, it's just remember it's going to be