City Council - Regular Meeting

You good? Okay. Like to call the Selen City Council meeting to order. If you please rise and join my colleagues and I for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you very much. There are copies of the agenda on the back table along with hearing or listening devices and um we would appreciate if you'd sign in. Um uh we'll do we'll begin with roll call this evening. Members presence our council members Delorco, Dylan Gearbaugh, Halsh, Harmount, Mayor Prom, Rice, and Mayor Marorrow. From city staff, we have city manager Swallow, uh, Clerk Royal, and our HR director. Um, is there a motion at this time to approve the agenda either as submitted or just or amended? Mr. Gearball, I think you sent an email, Council Member Gearbach, excuse me, I think you sent an email on Friday. I'm not sure if you got your issue resolved, but I think you wanted to talk about um signage and weight restrictions on South Arbor. Is that correct? Correct. Okay. And then also um just to talk about the dam statements that were already made.

Say again. Damn statements that were made in the over the weekend. Dam statements. Yeah. Regarding the sleep dam. Okay. And then mayor, I wanted to there were a couple things that didn't quite make it to the discussion from our agenda setting meeting. Um there was the city manager evaluation, the council retreat, strategic planning session, and um metric marketing slash communication. Yeah, we're I'm sorry. Were we supposed to talk about the strategic uh uh planning session tonight, Dan, or was that something that was going to be discuss about um getting trying to establish a date?

Okay. All right. We can we can maybe try to talk about that. We that's a lot of things under the discussion portion, but we'll try to move at a brisk pace. So, um, South Ann Arbor Street weight restrictions, um, statements about the Mil Pond Dam, that's correct, Mr. Gerba. Um, annual evaluation of the city manager, which will take place at our first meeting in June, uh, communication strategy, and then, um, uh, update on a strategic planning retreat specifically to discuss our strategic plan as a city with council and department heads. Um, with that, is there a motion then to approve the agenda as amended?

So, moved by Dylan, seconded by GearB. All those in favor of approving the agenda as amended, signify by saying I. I. Post say nay. I have it. The motion carries unanimously. There are no absences, so we'll proceed to the first of two public comment periods. Under the open meetings act, any person may come forward now at this time may comment or question city council. This public comment period will be limited to three minutes per person. Those wishing to speak are requested but not required to state their name and address for the record. Please note, city council will not answer questions during this initial public comment period. Are there any citizen comments this evening? You will have three minutes. Make sure the green light is illuminated at the base of the microphone. Once you begin, like I said, you will have three minutes.

Good evening. I'm Gary Tracer. I live at 102 East Henry and I have a rental property there. And back in September, Bren Bob wanted to come by and inspect my apartment. I gave him permission to inspect my apartment. After he got done inspecting apartment, he walked all the way around my house. He walked all the way out into my backyard, walked inspected everything. I was told he was going to inspect my apartment. I did not give him the right to do it. I talked to his boss and he told me if I didn't like it, he'd take me to court. I feel my hands are tight. He told me I had to paint my house, change a handrail, which I I had to do it three times. And I went up to Mr. Gman's old office at the big yellow building right by the parking lot. And that building is completely the paint is taken off that whole building. And he's telling me I have to paint my house, my garage, which I got estimate for $14,000. My house was built in 1895. I've been there since 1973. And I felt like I was threatened by that office downstairs. Brandon came by and inspected my electrical. Then he turned around after I I had it repaired. He told me I had to get another guy over there and pay him another $125 to inspect what Brandon told me I need. And I don't understand why Brandon couldn't. I p I paid the guy. It took him five minutes to inspect Orange Electric, put new plugs in, did the wiring.

I I felt real intimidated by the way they ran their office. Warns is going to be doing some more electrical work. I had to run a wire out back to my garage. So, I took that down, but I did not give him permission to go through my whole property. That the way they interpreted what they're going to do to my apartment and I want to know if there anything that can be done about it. That covers a lot of

Thank you, Gary. Appreciate you coming this evening and we'll try to connect you with the city manager after this meeting. Um, and maybe if you're you're around at the end, we can talk as well. Um, are there additional uh, citizen comments? Um, clerk, I believe we received one written comment in which the individual wanted their remarks read into the record this evening. Is that correct? It's from our former colleague, Mr. Seio. That is correct. Okay, you may let me restart the clock and you may begin when ready.

Bring my glasses, so bear with me. Um, this is from Jack Seio. It says, "Mayor Marorrow and esteemed members of council. I read with interest the front page article of this week's Suntime news that you are all considering the repair mill race to the tune of somewhere around 500,000. The article prompted me to write this letter and to express my reservations on the matter. First of all, that is a lot of taxpayer money to spend to maintain an amenity that only serves one property owner, the owner of the Selen Mill that the mill race flows through, providing a nice scenic addition to their property. The mill race now has no other purpose. Is there a special assessment in the offing to that owner to defay the cost? If my property has water and sewer line that fells, I pay for the repair. If the sidewalk in front of my house needs maintenance or repair, I pay that cost. If there is free, if there is a tree on my property that needs to be trimmed or removed, I pay the cost. Why should not a similar obligation enter to the owner of the property owner who is the sole beneficiary of maintaining a flow of water through their property for the its beautifification? Second, if we now spend that large sum of money to maintain the mill race, does that further obligate the city and its taxpayers to again pony up to pay for the maintenance of a flow of water through there if we subsequently decide to remove the dam? It seems to me that these questions need to be answered uh prior to making any decisions to repair and maintain the mill race. Thank you for considering these questions.

Very good. We thank Mr. Seo for his comments and as was discussed at a recent council meeting, we'll revisit the issue of the mill race sometime in the next 30 to 60 days. Um are there any additional citizen comments? Clerk Roy, did you receive any additional written comments? Yes. Easy enough. Then we'll proceed to the consent agenda. The following consent agenda will normally be adopted without discussion. However, at the request of any citizen or council member, any item may be removed from the consent agenda for discussion. Move to approve as submitted. Moved by rise to approve as submitted. Is there a second? Second. Seconded by Delarco. Hearing no discussion. All those in favor of approving the consent agenda as uh submitted. Uh signify by saying I. I.

Post say nay. Eyes have it. The motion carries unanimously. We move on to the first of three new business items. First up is agenda item 2687, UKG payroll renewal. This will be a motion to acknowledge receipt and to approve or not to approve the renewal of the UKG payroll contract in an amount of $32,99149. Move to acknowledge. Moved by Dylan simply to acknowledge. Is there a second? Second.

Seconded by Gearbach. Uh city manager Swallow, would you like to begin? Uh thank you mayor councel as well as our HR director uh Gchman is here as well to answer questions. So with that uh this is a basically an annual renewal or one-year renewal of our current payroll uh software that we use through UKG. Uh this is in addition to payroll. It does carry cover onboarding of employees tracking of u employees hours obviously uh with uh with other you know when they are hired in uh what the other employment actions are. So it is uh more than just uh payroll. Uh with that uh this is a system we've been using for several years. It has performed reasonably well. Uh we did look at alternatives such as the uh such as the ability within BSNA software to do payroll as well. Uh however transitioning this all over in a short period of time would not be feasible. Uh we also need to fully evaluate whether for example BSNA would be a good alternative. So, with that, we are recommending a a one-year continuation of our agreement with UKG.

Very good. Um, HR Director Getsman, is there anything you'd like to add uh to the for the public record regarding uh UKG payroll contract? Dan covered it. Okay, very good. Uh, we'll hang tight in the event that there are questions that are best addressed by you. Are there questions from the DES? Um, council member Dylan and then I'll jump to Council Member Halsh. Thank you. Um, just for clarification, I think you may have just answered this, Mr. Swall is. So, are we not looking at multi-year contracts because you're thinking of changing vendors?

Correct. We're want a one-year extension. We are evaluating whether the uh component of BSNA, which is a software we already have, you know, that handles other aspects of the uh of accounting, it would be a reasonable alternative. So, that's something that we are looking at as well. Okay. Um and then just for clarification, is this the only payroll timekeeping system that the city uses? There's no other systems being used by any other departments.

Correct. I mean, everything is entered into UKG. I mean, there may be a a logging of ours and then it's entered into UKG. For example, DPW sometimes, you know, depending on uh what projects or what areas are working on, there's some adjustment that, you know, that needs to be made and how it's logged, what what where it's where it's charged to, if you will, within the city budget. But this is the only payroll software being used. Okay. because I I think that was a conversation that we've had in the past that there was other systems being used in addition to UKG and they were supposed to transition over but it's all entered into UKG.

Okay. Um and then I would be remiss if I didn't say in the past we've had some some systematic errors, omissions, issues with the UKG system. Have those been taken care of and whether they're in the system, whether they're training opportunities, um have we clarified and resolved all of those at this point? Yes, there was some programming issues when the program was set up and how it was tracking um like for example contributions outside of uh outside of the normal payroll to like retire healthcare of that nature. Uh but my understanding is that all been corrected and we did have plant ran do an audit to uh verify that there are not any ongoing errors.

Okay. Thank you very much. Council member Hal, um two really quick questions. uh one, how how does the price this year compare to last year? So, yeah, there's a about a 4% increase about a 92% I believe. Let's see. Okay.

Um and then is there any particular reason why you're looking to potentially move to another vendor next year? We have other software that we utilize BSNA that's integrated with our financial software that may have some efficiencies there. Um so be utilizing existing you know package if you will uh and so that was one of the reasons uh as was mentioned we have had a few errors with uh UKG so uh but those have now been uh we believe completely resolved. So then if we get to the end of next year and we realize that BSA isn't that software, um have we potentially missed out on uh what council member uh Dylan mentioned on potentially some multi-year discounts? And also um do we have any sort of other software that we're considering in the event that BSA isn't adequate?

Uh so I know Director Gman did have some conversation with UKG as we're looking to renew with us for a year. Was there I don't believe there's an indication that we'd necessarily receive a discount for a multi-year. No, I know they upfront offered us the three-year contract, but for this one they just offered us the annual. Um so it would be something we'd have to inquire about. But um yeah, others I think I I think they might just do it by the year normally, but I think because it was our initial run, we were getting up and going and doing all the setup with them, they might have offered us the three-year to start, but it's something I can acquire. But if we do decide that that's where we want to land and then um to that other point of are we considering anything beyond integrating payroll into BSA?

I mean there's other I know there's other alternatives out there. We've been through a couple other payroll companies. I think they all have their kind of like ups and downs for what we're doing, right? I don't know there's one like right answer. Like Dan said, BSNA has a lot of that functionality already. We would just have to capture some of the other HR stuff with some other type of HR software, right? That I don't know if BSNA has or you could look in there, but um that's something I still need time to explore. So that's why we're trying to keep UKG for the one-year term at least. And then last question actually, what criteria or do we have a set of criteria specifically that we're looking for um to kind of decide on what we need as a city and picking a software?

Yeah, functionality obviously, ease of use if you will for the end user uh that's actually entering the data is key. uh also providing you know certainly an easy transition to uh once the payroll is in to uh to our our payroll to issue checks you know an easy transmission that way so there's not a lot of the manual entry or re-entry u of information uh so that was evaluated my understanding when UKG was selected I mean it is a reputable firm uh and other than some of the initial programming or setup issues we've been satisfied with them uh the other key that UKG does is track when we onboard someone you know in hiring process uh routes it through for approvals for you know whether department director myself to understand you know who and when uh people are being hired as well as tracking all of that data. So that component would have to be uh replaced as well if we did uh go with BSNA uh and make sure that that could could be picked up and tracked efficiently. Is our IT director involved in uh analyzing kind of how that integration or any of these potential software

IT director is definitely involved in you know capacity of the software do we have the you know sufficient uh how it's set up on the server does it properly you know is it properly uh integrated with other systems but really um in terms of setup and programming it they're not involved as much that's really backend uh information that needs to be programmed initially by UKG and then verified by HR staff. Okay. Thank you. Additional questions. Council member Harmout. So um Selen Area Schools, is this what they use for their um their system? I don't know. Do you I'd have to ask.

I guess the question is is how is our contract um compared to their contract if if they do have something similar? I'm assuming they do have something similar. Um and then the other question that I had is um you know we've had some errors before. Did we get offset from those errors from financially? Did we get offset? So in terms of any rebates or discounts from UKG not that I'm aware of? No. Um obviously they did uh supply staff time to and research time to fix those errors when we identified them. Uh so there is ongoing support that they do provide.

Okay. I was just wondering if there's a way we could get some extension to that uh more extended redu you know like the discount for the multiple year if there was a way that they could like extend that offer to us given a year grace period if they would still provide us with that discount. This this fee does include support services uh from UKG and director Gman you know does you know submit tickets and things are corrected for the most part they're responsive would you say agree with that? Yeah, I think they have better support than our last payroll company. So, I've been happy with that. Yeah, all that is included in the cost of this. Um, okay. Thank you.

Thank you. Uh, very good. Thank you, Council Member Herman. Any additional questions, Mr. Gerba?

Um, not questions, but statement. Um, I had the opportunity to speak with our auditor regarding the payroll audit and the recommendations that they had made in terms of their findings and things that they had seen. they felt that UKG is a good software package. It was just how we implemented it and didn't really fully implement it for our either from the scheduling or from the workflow process. And they felt that potentially maybe an implementation review by UKG which is something they could do in terms of determining how we could better utilize the software for our um our usage and basically improving it. Um a number of the things I think we've had three different payroll systems over the last four years. So I would be very hesitant moving into BSNA. That was another reason why that was postponed was because they weren't ready to necessarily go into BSNA at the time. Maybe they've improved their product. But if we put a lot of effort and everything into this, my concern and what also the auditor's concern was is that we should have some type of a governance committee which comprises of um HR, finance, any it should be over overseeing this to make sure when they do implement changes, codings, those type of things that they're adequately assessed before we put it in place. And if you'll see a number of those findings and things, although they may have been fixed, a lot of those were from that perspective of not properly implementing the software the way it needed to be done. And as you know, we've had those concerns with other software packages. So I would be very hesitant as we look into new software that we would recreate the same problems that we've already experienced with this. So one of my recommendations is that the finance committee evaluate what's from that audit, specifically their comments and statements that they've made. So, as we move forward this year that we also look into that and maybe making sure that those um recommendations are implemented.

Very good. Any additional questions before we vote on a motion to acknowledge? Okay. Very good. It's been properly moved by Dylan, seconded by Gearbot to simply acknowledge receipt. All those in favor signify by saying I. I. Post say nay. I have the motion carries unanimously. Seven to zero. Is there a motion now to approve or to not approve? Move to approve. Moved by Gearbach to approve. Is there a second? Second. Is that by Dylan? Yeah.

Thank you. Is there any additional discussion? No. I think this is an appropriate recommendation. I'll support the motion moved by Gearb, seconded by Dylan to approve for a one-year contract. I also have no objection to the statements that council member Gearbomb just made about having the finance committee review the audit and uh make some subsequent recommendations to to city council if appropriate. I say I say proceed and as soon as you can get that on a finance committee agenda, it should be uh should be discussed by the the body including the the staff representatives. Uh is there any additional discussion on the motion? Appears to be none. We have a motion on the floor moved by Gearbos, seconded by Dylan to approve. All those in favor say I. Post say nay. I say have it. The motion carries unanimously. Miss Scatsman, thank you very much. Have a good evening. We move on to new business item 26-89, Seline uh excuse me, police chief employment contract. This will be a motion to acknowledge receipt and to approve or not to approve a two-year employment contract with uh police chief Radzik and to authorize the mayor clerk to execute the g the agreement with the city manager.

Move to acknowledge. Moved by Dylan simply to acknowledge. Is there a second? Seconded by Harmount. Um, city manager Swallow, do you care to make a comment?

Sure. Obviously, uh, we, uh, over the past few years have entered into one-year uh, contracts with, uh, Chief Radzik. I think our performance has been excellent. Uh, definitely from in terms of a community involvement. Uh, she's been out in the community. Uh, whenever there's been, for example, protest downtown, she's present. Uh, whenever there are any issues that or incidents that come up, she, you know, responds in a timely manner, is on site. uh she's made some I think some positive uh cultural changes in the police department. So in that discussion I'm recommending that we consider a two-year employment agreement. Uh in the past we've done one year. Uh part of the reason for the two years is just to provide some more you know stability if you will for the uh department knowing uh that for at least the next two years uh Chief Rzic will be in place. Um it is provisions I know uh that uh you know councilwoman uh Dylan uh had a question about there's a provision in there that it could even extend you know another year if uh if we're not to negotiate at that time. Uh so with that uh recommending a two-year employment agreement this time and would take any questions that you may have.

Very good. Are there any questions from the deis? Council member Dylan.

Thank you. The reason that I brought this up for discussion is that uh within the term there's a clause that says that uh within 90 days of the expiration of the current contract if they can't renegotiate the contract continues on under its terms for another year. Um, I think this was something that we've talked about before and we've taken out of other contracts just because it does take away some of the urgency in coming up to a compromise and a negotiation in doing so. And so I'm hoping that this body can look at it and we can just smooth through the wording a little bit um and so that it doesn't automatically extend for a one-year contract upon expiration.

Do you have recommended language that you'd like to offer to this body? Uh the city manager and I were trying to sort of wordsmith something together. Um and we can just I mean it can be as basic as uh then this agreement may be extended for one year. Um go ahead. She wants to yield the floor. Um the the fire cheese contract is if it's not a contract's not agreed within six months, it ends after the end date of the um contract. So we would give up to a ne it would continue on for six months and if there isn't happening the contract ends. Okay,

that would be a compromise because we need to incentivize that this contract gets done. We don't want it. Well, that's the issue is that I know last year we were past the date of expiration when we got it. And so kind of just making sure that these things are on somebody's docket and so they're coming to us prior to expiration that they're being negotiated. Can you copy and paste that language and send it to the city clerk? um and uh city manager and we get when we get to the subsequent motion to either approve or adopt maybe you can offer that as a as an amendment. Yeah, let me see.

I think that's a reason I think it is a reasonable compromise and it's following a a standard practice of another entity that uh uh employs a a high level public safety professional. Uh any additional questions for the city manager? Uh council member Halsh,

do we have any specific um performance indicators? Like, well, first let me back up and say that I think also that Chief Risick has done an amazing job. Um, especially not always having the greatest relationship with police. Um, are there any specific um are there any specific performance metrics that you can point to that you feel like justify extending it for two years?

The short answer is yes. we do an annual evaluation um that have specifics from the job description and that were identified in the strategic plan um following strategic plan for example. Um so I think uh you know I think the two things that I would point to are uh I believe you know she has performed well in maintaining a safe community. I mean examples of now, you know, although we did lose one recently, uh bringing the the uh department up to full staff. Uh we've worked a lot with her on just the equipment replacement. You know, some of the axon agreement, things like that, I think was, you know, well considered. Uh so in addition, I do believe, you know, the culture overall in the police department is, you know, very positive and community forward if you're looking out community. So those are some key factors I looked at that, you know, I think warrant a two-year extension.

Awesome. Thank you. Any additional questions for the city manager? Okay, then we're going to proceed to vote on a motion moved by Dylan, seconded by Hermont to acknowledge. All those in favor say I. I. Post say nay. I have the motion carries unanimously. Seven to zero. Is there a motion now to approve, not to approve or to approve with amended language? Move to approve. Whoa. Move to approve with amended language. Mr. Gerba, can you restate the um I can read it. It says, "In the event the mutual agreed upon terms cannot be reached by the employee and in this case the fire department prior to June 30th of said year, then this agreement shall be extended on its existing terms until the following January 1st when it shall terminate." Okay. And that would replace the existing language in section 5B of the contract.

Okay, everyone clear on that? You want to make that motion then, Council Member Rice? Okay. To approve with amended language. Is there a second? Second. Seconded by Hermount. Is there any additional discussion? We're not changing the motion. We're changing the language in the contract. Correct. Okay. Yep. Just wanted to make sure. Yep. No. Good clarification. Any additional discussion? Mr. Gerba,

it would be helpful if we could have the goals and how those are achieved sent provided back to council considering this position kind of reports to us and we're approving the contract. So however we can understand what you've established for those goals and how they've been achieved to see what progress is happening because a number of things have come up between you know providing for the mental wellness of the community but also of our officers and those number of things. So if we could have a summary of that presented and how you've evaluated that and how those have been achieved I think would be helpful for us in the community. Terms of evaluation there may be some things that would be redacted but most of it I believe can be provided to council. It's really achieving the goals that we want for community and enforcement, that type of thing.

You could send that out as an attachment with your weekly communicate. I think that would be appropriate. Thank you. Any additional discussion? Council member Dylan, before I vote, thank you. I just wanted to say thank you to my C colleagues for uh consideration and the updated language. Okay. Um Okay. Um motion on the floor moved by Rice, seconded by Harmon to approve with amended language in section 5B. Uh all those in favor signify by saying I. Oppos say nay. I say and the motion carries unanimously. We move on to new business item 2690 uh First Presbyterian Church Picnic. This will be a motion to acknowledge receipt to approve or not to approve the First Presbyterian uh social special event, excuse me, and to wave or not wave the associated fees.

Move to approve and to wave. Will you acknowledge first? Sorry. Move to acknowledge, to approve, and to wave. Okay. So, it's been moved by Rice to acknowledge, to approve, and to a wave. Is there a second? Second. and seconded by Harmount. Uh, who wants to take the lead on this? City Manager Swallow, do you care to make some additional comments or are we deferring to the city clerk? Uh, sir, just one thing I would point out uh that came up during our agenda review form is that access to the city parking lot will be maintained. Uh, and so there won't not be a a concern there. Uh, with that, I don't take any questions you may have andor I'm sure the clerk has corresponded with the applicant that may be able to answer additional questions as well. Good. City clerk, I don't have anything to add unless there's questions.

Okay. Is there a representative from the church here? No. Okay. All right. Very good. Uh questions from the deis. Council member Dylan. Thank you. Clerk Ro, can you remind me in the past, have we waved the fees for events similar to this, specifically the church or other churches? And we've had this for last two years, and we did not wave the uh fees in the past, but they always requested. So, okay. Thank you. Additional questions. Uh, council member Halch. Um, since I'm a member of First Presbyterian, I'm going to recuse from this vote.

Okay. Acknowledged your um, why am I at a loss for words? Your, um, abstension is noted for the record. Excuse me. Okay. Uh, additional comments or questions, excuse me, council member Rice, and then I'll jump to Council Member Gerbomb.

Yeah, this is a fairly insignificant in the grand scheme of things waiver. Um, and I think it's important to allow these types of community events, especially when they abut um, uh, local streets. And, you know, Hall Street, as we all know, is a one-way street. So, it's not, uh, it's not used all too often. It is used, um, from the the main parking lot behind um, where where Dan's and the bookstore are. Um, but I think that it's it's appropriate for the city when um, organizations, you know, come to us and ask for these types of waiverss. um to think about it from a community perspective and a community um event perspective. So I have no problem waving these types of fees.

Thank you for your comments. Even though it's the Presbyterian putting it on, the general public is in so it's not like we're private event. Yep. That's a good that's a very good point to make. It's not a private event. It's a community event. Council GearBody, did you have a question? Yeah. I mean, what type of DPW service? I mean, all they're doing is putting barriers up. Correct. Correct. And then that's during regular time. It's kind of barricades and then the church will uh erect them and take them down. It's 250 bucks. No, no, I know. But I want to be consistent with what we done in past because churches don't pay taxes and taxpayers get excited about that. Um but if it's part of their regular crew, then I think that's fine of the regular staff time but not doing overtime.

Additional questions, any discussion or debate on the motion? Okay. Would you Oh, I'm sorry. Go ahead. Thank you. So just for clarification, are there other events for which we receive have we received other ones that we have not waved the fees for? I I understand the conversation here about community events. I just want to be fair. If we've had a practice, you know, that we've not doing this, then I don't want it to look like we're picking and choosing which organizations are getting um services from the city. Not yet, but I do have an application coming from Unite Church, which is um used to be the fifth corner,

and they will be having but they're looking at either uh one of the parks or perhaps the mansion if they're still in the So, we we're very new into this year. So, usually we bring everything to council and you have the ability to say yes or no. I I don't have any skin in the game, so to speak. Just so that we're clear, reference the Davenport Kur property. That committee has not developed metrics by which the the the space could be rented or utilized for public events. And that night hasn't gone any further.

Okay. Okay. I just don't want to speak for that group because that's they're in just the infancy of their their work and I know that's something that will be considered and discussed at a future meeting or meetings. Um any additional comments or or or debate discussion on the motion? I have a motion on the floor then moved by Rice, seconded by Harmount to acknowledge, to approve, and to wave with one abstension noted for the record. All those in favor say I. I. Post say nay. Nay.

Eyes have it. And the motion carries 5 to one with one abstension. We move on to the discussion portion of our agenda. First up is commission or reports and other announcements including updates from boards, commissions, committees, or task force task forces. Tonight, I'll start to my uh um right and end to my left. Uh council member Halsh, do you have anything you'd like to share? Um so the youth council um multicultural cook off has unfortunately been cancelled. Um we did not have um an adequate number of signups. So we're just going to plan better for next year and knock it out the park. Um since our last meeting, the rec center implementation um team has convened. Um this has been our second meeting. Um and I think in this second meeting uh one of the things that we've talked about and really got into a extensive conversation was you know what metrics like how are we um how are we going about choosing in the process that we're using to prioritize the capital improvement projects with the appropriation. um but also um the the processes that and the processes and the metrics that we want to use for um identifying and quantifying operational growth and change. Um we will be meeting tomorrow. So excited for that. And that is all my report.

Thank you. Council member Deloro. Uh I haven't yet met with my boards and commission since last meeting. So thanks one. Council member Dylan. Yes. My boards and commissions do not meet um until after this meeting. Council member Gerba.

Uh just FYI, some of the subcommittees have been meeting related to the fire board and we're looking forward to finally with the fire authority being adopted by York Township this last week. Um we'll be moving forward with that on Wednesday and electing it looks like new officers and everything for the new organization and moving forward with publication and all that. Um, the other one I would like is when we're going to be meeting for the planning commission in the 13th, we'll be discussing the replacement of the McDonald's and on also the green space and discussions of that related to uptown and hopefully the site plan and those things that need to be reviewed by the proper um commission. Council member or mayor Tim Rice.

Uh, the only thing I have is that the parks commission has officially opened the um green thumb award nominations, believe it or not. Uh they will run from May 1st to August 31st. There's a link on uh the parks commission website and on all those social medias. And if you need help, you can also pop in the rec center and I think just hand fill out a form as well. Um we do um ask that they be city residents. So make sure that when you're nominating someone um that they are actually within the bounds of Seline City. We do have a lot of beautiful township properties as well, but unfortunately this is this is focused uh here on the city of Seline. Um and then also um Chief Radzik and I uh participated in a conversation um at the schools last week with a group of parents who have children who are disabled or on the autism spectrum. And the chief and I are going to bring that back to um the health and wellness initiative group to talk about um some of the things that came up. But really what the focus was was introducing their children to safety officers and finding different ways for um our officers to understand what they may see when they interact with someone who perhaps is driving and um able to do so but is also autistic and may respond a little differently. So we got some really great information from parents while we were there. gave us some great ideas and coincidentally uh Representative Foreman the very next day um put put up a bill for um having license plate markers for autistic drivers. And so that was something that came up in our conversation and it was super coincidental that less than 12 hours later Rep. Foreman was putting forth that up at the house. So, we're going to have a conversation with her at some point, talk about um you know, why

she was putting that forth that initiative and then perhaps she can talk to that school group as well. That's a separate school group that I'm not involved in. They just invited us to to chat. So, really great things. um health and wellness initiative committee did meet uh before I had my surgery and we will meet again soon um to kind of lay out our goals and talk about how we want to move forward when the community brings things like this to us so that we have more of a a process for moving forward on um different community groups different aspects of health and wellness. Thank you council member Harmound.

That's really important. Thanks for sharing that. Um so for the environmental commission we had earth month that we celebrated along with our friends from parks and wreck and the library. Uh we had rounded up the month with on the 25th we did some um trail maintenance at Breen Park at the library trail and then also we planted a hickory rough rough bark hickory tree that will um hopefully sustain for decades. And then at the end of the month, uh, we had our familyfriendly movie, uh, about the wild robot at the library on the 28th. So, that was a great, we had a lot of great, uh, participation and and appreciate everybody that came out to celebrate Earth Month.

Very good. Thank you. And just a reminder, I sent an email to city council, but the uh, regrand opening of the Selen Senior Center is is tomorrow. There'll be a brief program in ribbon cutting, and I invite all of you to to attend and those in the community to attend as well and to tour the updated facility. It's it's really really gorgeous. I played no role in that. Um Mr. former council member Seio was our representative on the senior board these past three years. Um so credit to to him and the existing board and staff for their their oversight and executing a a quality project that I think will benefit Selene seniors for for many years to come. Um we're going to transition to South Arbor Street. Mr. Gerba.

Yeah. As everyone on this board knows and I think that former city managers have and I've expressed this concern for my neighbors in South Arbor Street. We continue to have issues related to cement trucks that continue to just not follow the rules. They speed down the truck, they blow their air horns. Um, we have talked about that we were going to address the weight of trucks class 8 and above not be allowed on our streets where we felt that that would be a danger or a concern of of um safety for our public. My hope was that we had talked about ordering signs for that. uh we've had a legal opinion that we do have the authority to make that a rule in our law in our city that we can put an ordinance in place and have that developed. I believe that's one of the things that the chief of police is waiting for in order to enforce that and I would like council to consider that and move that forward. Um, my biggest concern is that we know this issue is drift is derived from the fact that York Township has blocked trough tracking on most of their north and south roads, forcing it all to come down Selen Mile Road and come into our town going through a residential area, historical area. And for me, having lived on that street a number of years, um, I have seen the issues and the number of accidents that have occurred on that road. and it's just to a point where we didn't have that problem until well the company decided to violate the um process that we had put in place and challenged it. Um since we have gotten the legal opinion on that, I think we need to move forward and and resolve it at this point in time. We have road signs that say trucks over 10,000 pounds are not allowed. So, we've confusing. We've got signs up that say you can't have a truck over 10,000 pounds, but we talked about we shouldn't have trucks over class 8 because we want to allow garbage trucks and things. So, I want to see us move forward and actually resolve this. This has been an ongoing discussion since uh May 2nd of 2024 or earlier. And um hopefully that we as a

board can make a decision to move forward and hopefully place this point make the importance that safety on our streets even after all the issues we had with the gravel trucks on MDOT and everything is a concern for us and that we can't solve everybody's problem and that you know the state and townships need to be responsible for their own traffic and not necessarily put it upon the city to resolve their problems. Mr. Swallow, where are we at with the the signs that Mr. Gerb made reference to? because I I'm of the I was of of the same understanding that they were going to be ordered and installed.

Yeah. So with that uh the uh obviously the traffic control order uh has been in place and that references the 35,000 lbs and so yes I I was understanding that uh in talking actually with former director Hopla that the signs ordered um we have expedited that and so they we're looking at also different locations put them so they're more visible as you get off of Michigan Avenue so they're not till until you actually pass Henry Street. Uh so looking at other locations as well. Um is it realistic to assume that the signs could be received and installed in the next 30 days? Yes.

Okay. What what additional steps does council need to take? Are there uh amendments to the existing ordinance, new policies that need to be uh codified or is it simply uh installation of the signs and and subsequent enforcement? So the traffic control order is in place. Uh we they had talked about uh potentially an additional resolution uh from council and or ultimately putting it actually into the ordinance, but that's uh attorney indicated that was not required at this time. Okay. Mr. Gerba, any additional thoughts? Uh no, as long as we have that in place, I just want to make sure because that was the understanding from the police chief that she required additional um ordinance or clarification. So if that's in place at this point in time, then I look forward to it. In 30 days, we'll have those signs in place and enforcement will occur

and we can obviously if Mr. Mr. Gearbar, others hears questions, concerns from um affected residents. We're obviously welcome to to convey what what I just articulated, which is signs should be received and installed within 30 days and subsequent enforcement will will ensue. Is that correct? Yes. Okay. All right. Very good. Um we're going to transition then, Mr. G. There are some statements, Milton Dam statements.

Yeah. Mayor, mayor, you can maybe clarify this. Um I read in one of the articles it said that we would not be doing any work on the dams for 5 to 10 years or that work wasn't needed for time five to 10 years. I hope that's not the statement that that was delivered because I feel that we know there is work that needs to be done in the next year or so on the dam. Um we know that we're not going to have a final resolution, but could you clarify that and maybe the city manager can address that? Remind me. I'm sorry. When was that would have been as your senior It was when one of the articles just this last week when you had your senior discussion apparently that was one of the discussions that came out of there.

Yeah, I I seem to recall obviously the the the the main thrust of that conversation was on the preservation and activation of of the the Davenport Curtis Home, but I seem to recall that coming up. Um a woman in the back made comment about the dam. I think it was specific that there's some misinformation about the dam's eminent failure. um and that we responded that it was actually in fair shape and that work would need to be done um but it wasn't an imminent threat to the community. that that's what I recall

rehabilitation work that needs to be done uh regardless uh to you know obviously we've had some long discussion about the uh tail race uh and the mill race and making sure that that is in adequate condition as well as some other repairs that need to be made to the to the main uh structure in terms of some pins and some of the cranking mechanisms etc. Uh but I think the just you know I think the uh key message there was that a decision to remove or re fully rehabilitate and keep will not be made for you know up to five years from now. Um anything further on that Mr. Gerba?

No that was helpful. I just want to make sure that the public realizes we are going to be doing repair work on it and it may not be this $500,000 that was just talked recently, but there is the other work that needs to be done and I just want to know that, you know, if we were doing to do an advisory vote or whatever in the fall, um that there's a lot more of the work that needs to happen within a very short period of time before we can talk about either, as you say, replacement or um removal. Indeed. Follow-up question, please. Um and I apologize. This may have been discussed at the last meeting. Are we no longer considering putting ballot language um on that? No, I think that's still under active consideration.

So to clarify what Mr. Swallow just said, it's not decision being made whether to keep it or to remove it. That's 5 to 10 years. It's action on that decision. It take some additional planning work as well as you know obviously there's no need to complete the physical work. Yep. Yeah. So the action there will be no actions taken but the decision as to whether or not to keep it or remove it will be put on the ballot for the public to decide. Correct. That is the correct direction.

Yes. However, I do want to clarify that Mr. Se former council member Seal made reference to this during the the initial public comment period. The the lowhanging fruit of the first action that we will take per a directive at last at one of the last council meetings is some potential work to the mill race which will return with a staff recommendation within the next 30 to 60 days. Uh, Council Mayor Dylan,

thank you. So continuing along the same lines because there does definitely is some country uh contradicting statements that are being made about the dam right now is just understanding if we are going to have a ballot initiative. It would be nice to have an understanding of what that timeline looks like and what exactly we are looking at putting on the ballot because there were conversations about you can't say yes or no to keeping the dam unless we have funding sources and have a timeline for that. So I I feel like there's a lot of information we need and we still keep talking about ballot initiative and so understanding when is this information coming and what is it going to look like. So two parts to your question then it sounds like uh the initially is just a timeline for putting it on the ballot as well as potential ballot language some discussion

just yes and it not necessarily the specific language but just the genesis of what we're asking what would be is it keep the dam or remove the dam is that the question that we're we're looking at and I mean outside of all of that there's still repairs to the dam that are going to need to be done in the interim. And so I think there's a lot of pieces to this puzzle that I think we need to lay out and understand and have a clear understanding of so that we're able to effectively communicate that out. I think yeah, first of all, it definitely be able to develop more of a timeline as to when the balling should be due. uh what what that looks like when council would have to make decisions or resolutions to put that

if I can stop you right there. I believe from a conversation previous conversation I had with the clerk to get something on the November 2026 ballot the language would have to be codified and improved roughly around the first week in uh August last week in July August 11th is sorry to interrupt continue. Well then just uh what supporting information do you want? Obviously, we've had a lot of presentations about rehabilitation versus removal. Uh, and so we can provide that in a different format uh to uh to make the help help the obviously public make that decision ultimately with what's on the ballot.

Well, I just want to understand I mean the other piece to this is that we're not talking about the timeline for um you know I mean obviously we have repairs. So, let's look at the the bucket of long-term repair or removal. So, we have short-term repairs. That's a different category that we know we have to address no matter what. But if we have these two categories right now, then are we looking at the timeline for those and the budgets for those like real numbers? Because every time we have meetings, those numbers seem to fluctuate. And so understanding because we can't have people say save the dam or get rid of the dam and we have no timeline, we have no funding source for it. So what is that if if it's a ballot initiative and people say you know save the dam, what does that mean for the city in what timeline and you know what what source is there going to be a millillage? Is there going to be you know a bond? Is there going to be you know what is that going to look like? So I think we just really need to understand the complete package.

We do know I guess the overall cost estimate that hasn't changed too much for rehabilitate and then secondarily for removal. I mean those two numbers have been discussed and I I don't believe they've changed that much uh from time to time. Uh now the key I guess is you know when would that full rehabilitation take place if it were to save? That's something that we haven't really fully discussed and or when would removal take place if the decision was to remove and we can build that timeline out a little bit. One of those two options,

right? Because I mean at the same time then we do have things we know there's repairs that need to be done to the dam. So are we doing shortterm repairs and then removing it? Are we doing short-term repairs that are a first phase to a longer rehabilitation? kind of understanding. I mean, I feel like we have to pick a path.

I think the short-term repairs, as we discussed, something has to occur with the mill race that has to be stabilized. Uh there's also some with the ability to raise and lower it. You we've talked about the the racing mechanisms and we've talked about some of the the repairs around the pins for the, you know, on the gates. So, those are short-term repairs that I believe have to occur regardless, and they're not exceedingly expensive. So I think we can proceed with those here in the short term and then to your point I guess we build a timeline out if for the rehab versus removal. Thank you.

Council member Hal quickly before we transition we got three other items here. So, I just wanted to clarify. I heard council member Dylan mention that, and correct me if I'm wrong, please, that be in order for us to for in order for there to be a ballot initiative, there has to be an identification of a funding source and a timeline. Okay? Because I and the reason I asked that was my question would be well wouldn't that preclude a citizen initiative for the dam because a citizen like

if the citizens want it and there is no funding source identified through a citizen-led initiative are we do we just say no because we haven't found a source for the funding yet? No. What I'm I'm saying is that we do as a city we have a responsibility of figuring out what path we are going to take. Whether we put the decision in the hands of this body or the public, we still need to figure out the path to get to that resolution.

I understand that. I just wanted to clarify that being a necessity for it to be on the ballot. It's not a necessity, but it's a key element to understanding what that timeline is going to look like. Because if we're looking at an upfront cost or a back-end cost, there's a big difference in those two things,

right? I guess what I my worry is that I feel like that particular language could discourage a citizen-led initiative. And so I wanted to clarify that while it is good that we have identified a funding source and a timeline that that will in no way preclude or or keep it from going on the ballot. And that was my

I think I think you're both right, which is there's no there's no legal requirement, no statutory requirement that a funding mechanism be established or identified or confirmed prior to putting it on the ballot for a referendum, whether that's the direction of of this legislative body or the citizens. But council member Dylan's point is well taken, which is if we do go the route of putting something on the November ballot or some subsequent ballot, we should be definitely providing our our residents, our constituents as much a non unbiased objective information and analysis so that they can make an informed decision. Agree. Yeah. Um, okay. We're going to transition to um a brief update on the evaluation process for the city manager. Um, Council Dome, would you like to begin?

Sure. Um, we took the initial evaluation that we've been using for city managers for a couple years. Council member Howermount and I sort of took it, we tried to tweak it and tie it more to the strategic plan so that it had tangible goals attached to it versus just arbitrary opinions of um those doing the evaluation. And we got some we got some feedback from council members about it. Um, so what we've done is now that's going to the um can you please remind me of Mr. Vatrino? VRO. Vatrino James I believe.

Yes. I did reach out to Mr. VRO and indicate that you may be prepared to provide him some additional feedback. So, right. And so he will give us back a final version which we will be using. The city manager will do a self-evaluation prior to council doing their evaluation. And the timeline that we've discussed is that it should be coming out the third week. It should be in the hands of council members. I don't have my calendar for about the third week of May with anticipation that council would return it to HR by the 22nd of May. 27th. The 27th. 27th. Yeah.

Okay. And that way HR would have enough time to to do a matrix and we would have a uh discussion on the June 1st agenda.

Yeah. 27th being the absolute latest because that's when the agenda goes out. So probably in fairness, I'll correct myself maybe a day or two before. But yeah, to your I think your point is is well taken, which is um the goal would be to disseminate it to council with Mr. Swallow's self-ealuation sometime the week of the 18th. give council members about a week to to um evaluate, review, provide as much written narrative as possible, provide it to HR so that they can put it into an Excel spreadsheet, and then we would have a close session and conduct his annual evaluation, which is really about a six-month evaluation uh per council member Dylan's statement on uh uh June the 1st. Anything you'd like to add, Council Member Harm?

Um I just want to make sure that So, we're going to be have a chance to review this before city council reviews this. Our our um working group will review it first. We can Yes. when it comes back, we can take a quick look at. Do we want to incorporate um city manager Swallow's feedback as well? If there's any items that he thinks that he should be evaluated on, should we get his feedback as well? Absolutely. Any problem with that? Yep. If he has any thoughts, please consider that. Go ahead. Yeah, if we could have a self-evaluation because we were kind of requesting that in the past, so that would be helpful.

Yeah, you'll get his self-evaluation with a blank with a blank form. Yep. Correct. Okay. Um, excellent. Appreciate your work on that. Uh, update on the communication strategy. Yeah, thank you. Uh I previously shared we've had some struggles with uh working with metric marketing in terms of you know the the feedback they were looking for the products they were providing. Uh so we do at this point we're about halfway through the contract. Um and I I don't believe we're going to be able to continue. Uh there's uh some midterm deliverables that they have provided in terms of the logos in terms of the designs uh in terms of graphics uh as well as uh some of the uh obviously the community survey which we expect to have back. They've done website analytics and they've done social media analytics and so we have asked them to provide those deliverables uh so that uh we can uh obviously share those with city council and then unfortunately I don't know that I don't believe that's recommended I'm not going to recommend to continue. We're just uh struggling with what we expected from the contract versus uh what's been provided thus far.

So will council need to take action then at a subsequent meeting? I think there there are agreements that if we weren't happy, we could break it at any time. Okay. There was some, you know, partial payments that would be due as part of the contract, but uh it is will be terminated. Okay. Um questions for the city manager. Start with council member Rice.

I just want to say I'm I've been thoroughly disappointed in their work. Um I think we were sold on uh one thing and actually provided another. So I'm fully supportive of breaking that contract. Um, I would love to to have a presentation of, you know, what what our our gaps still are. What do we still need to meet our goals of the strategic plan? Um, because we have not we've met some through adjustments uh in our communications department through the great work that they've been doing. Um, but I don't think we met any of the goals that we were looking for out of a contract. So, thoroughly disappointed. Okay. Council member here.

Um I'd like to give them an opportunity to present to us how they feel and what they presented. Um I've heard some back and forth information from both sides. So I would prefer we have a complete understanding of what happened and why where we are at currently. Yeah. I don't actually I think that's a very good idea. I would I would welcome um Mr. Swallow, you and your team inviting representatives from Metro Marketing to come to an upcoming meeting and to present um and to address whatever questions and concerns council members have. I think a full and complete um uh reporting of what what transpired and what didn't would be would be be advantageous. Um council member Harmout

um I think this just kind of comes to light the expectation of what the deliverables are and how we're going to measure success with these consulting firms. Um, so I I think one of the things that I I would like to request is like what what where were we before, where are we now for that as far as where have do they feel that they have closed any sort of communication gaps and see where how those are measured. Um, I'll go right down the line. Uh, council member Dylan had her hand up first. So I'll do Dylan Delorco and then Hal. Uh, go ahead. Uh, Miss Dylan. Thank you. Can you are you able to tell us how much of the contract we have paid to date? What percentage?

So about half. Yeah. Is we're halfway through. So about just over $50,000. So 5050. Yes. This is over $100,000 contract. Okay. And do we have any um usable data at this point? Have they provided information? As I said, they have provided website analytics, social media analytics, uh survey, and some logos and graphics. So the survey results are the city is in possession of those. I don't know but uh they provide the survey and they're we're still looking for they are required to deliver those.

Okay. Because I know that we are still continuing I noticed on the last set of bills that we are continuing to pay their invoices and I want to make sure that we're receiving what um was the services that were part of the contract. Um, council member Delarco, uh,

I just wanted to request as part of the, uh, packet materials be provided, uh, since council member Halsh and I weren't on council at the time this contract was entered. um when we have the invite them back to present what what's been delivered so far and what what the problems are if we could get some background information about what was promised what what's been delivered what's not been delivered so we can uh get our mind heads around the subject because I I feel in the dark about this yeah that's a good point uh council or excuse me clerk royal perhaps you can get the support material to the city manager um and the the agenda uh in which this item was considered back in in 2025 and that can be disseminated to the the the totality of council as part of his weekly communicate. Certainly.

Okay. Council member Halsh. Um actually what I wanted to say so I did have an opportunity to see some of what um was delivered has been delivered so far and actually what metric does is my day job kind of. And if I'm being honest, in my professional opinion, we should not pay another penny more than the 50,000 that we've paid. Um, based on the logo, based on um, even the analytics and the work that has been provided, the most that I think we should have paid for this work is the 50,000 that we've paid.

So, is that is that a commitment, city manager, from you that what we've paid is what we're going to pay? Yes. Okay. not approve any more invoice at this time. Okay. All right. Any additional questions? Uh, Council Member Dylan, before we wrap up, just just for clarification. So, are you going to now formally terminate the contract um prior to them coming and speaking with us or how is that working if you're not approving invoices? Um I' I'd like to

we basically we have email communication back and forth between myself and Metric Marketing that uh we're mutually agreeing to terminate the contract. So um that being said, I don't know that you know letter I mean something in writing is whether that's an email or formal letter I think would be appropriate. Okay. Um very good. Well, I think um whenever they have time to attend a future council meeting and provide a special presentation, an update synopsis of their work would be would be beneficial. Um okay, last item is uh an update on the um strategic planning process and a uh a potential retreat.

Um thank you, M council. I think the uh the discussion we had at our agenda review meeting was that uh there was a desire from council to have a joint meeting uh with uh with the department heads kind of go over the strategic plan provide some updates. Um I don't know if there's anything that you want to add to that agenda other than kind of going point by point goal by goal in the strategic plan updating it to where we stand, what's been accomplished to date. Uh and then obviously working on are there any modifications to that or updates to that strategic plan if that's you know looking for feedback from council what they would want on that agenda and then we should potentially talk about some dates.

We take talks about some dates to to to tonight or do you want to have Maggie or someone from your office send out a doodle poll with some some um suggested dates and time? So if there's a general range when you want to get this accomplished then I will send out some specific uh options.

I would say I only speak for myself. I'm one of seven. I would say sometime in the next 60 days. Um and I would suspect it will require at least two sessions. So the first being um longer um the second being uh more abbreviated reviewing the work that we've done and and making sure that there's consensus on the the modifications and word smithing um changes to to the strategic plan. I guess my other question for you would be um do we require is it your opinion that it would be advantageous for us to have an outside consultant or an independent third party facilitate those discussions? I think having Miss Wong who helped us prepare the strategic plan would be helpful uh and just capturing that so you know staff can participate more directly.

Okay. I would have no objection with that. It may be it may end up being either Dr. Wong or her associates. Um, I think before we send out a a doodle poll, it might be um preferable to understand what her availability is. Uh, confirm that before we request dates and times from from council members. Are there comments from the de uh council Dylan?

Thank you. Um, thank you for for bringing this back up. It's something that we've talked about. Um, in a perfect world, we would have been three months back doing this. So, that I I think that one of the conversations we're going to need to have is the cadence. Um the strategic plan update is going to be after approval of the budget. So I think that we're going to need to understand that we may need to make some budget adjustments should there be things in there that we've repprioritized. Same with the capital improvements, things like that. Um I I do think that again we need to get on a better timeline schedule so that strategic plan comes prior to capital improvements comes prior to budgeting and we're constantly it's a yearly like look back at what we've done what we need to do what we need to adjust. Um the other piece to this is the risk analysis. We have not seen that in a while and understanding where that falls um for strategic planning.

Can I can I defer to council member Gibba who chairs that group along with Miss Champion. I believe they're planning an update sometime in the next 30 to 60 days. The city manager has been developing another approach for it. So we'll be once that's summarized with us and we'll bring it forward to council sometime this summer. Is that fair? Okay. Thank you. And then the last part of it was that I know that the uh previous acting city manager had set up the entire strategic plan I believe in a sauna. Um is anybody actively working through that?

So the goals and objectives were entered into a sauna and then obviously there were some assignments to staff at the time. So as far as working through it, I'm not sure. Is is everybody on board with using that software where the the strategic plan is going to live? So, it's not been fully utilized? No. Okay. And is that going to be the path moving forward or is that something that will be discussed?

I think we can discuss if that's the best platform if council has access to it if you know at this point uh it has not been utilized. risk management has expectations and we know that they've fallen short of what we expect it to be implemented as part of monitoring and implementing and and actually following up on risk through the managers and so forth. So the city manager will be looking at how to to better focus on items that we specifically can get to and then addressing how to get back to where um we can have a better monitoring tool that reports to the city. it it there's been transition between three city managers. So at this point in time with Dan coming on board and getting on current, it's now going to have to be reactivated. And whether Assan is the right tool, it's really trying to figure out what's the best approach overall.

Yeah, I think that's a good suggestion. So maybe part of that larger discussion about ensuring our our goals are are still appropriate and uh um the the tasks and specifics are still um applicable. I think there probably should be a conversation with that broader group and our consultant. What is the best way to to monitor this? To council member Dylan's point, what is the best cadence for for a timely or quarterly review if that's appropriate? Maybe it's a a a bianual thing. I I don't know. U but I think those are those are topics worth uh worth having a dialogue about uh in the next 30 days when we convene a strategic planning session. So unless there's disagreement or or discomfort from the deis um Mr. Swallow, you'll connect with Dr. Wong and her team um identify a few dates um maybe half a dozen um in the next 30 60 days and I would assume Maggie would send out a doodle doodle poll and we'd ask council members to respond as expeditiously as possible. Hopefully we can get a date confirmed here in the next two weeks.

Okay. Anything else? Uh Council Dylan, before I wrap up, the last um issue that we had discussed was the follow-up to the council retreat. Um that was quite some time ago and we've never received any of the materials from that what was what was discussed what next steps would be and we were supposed to have had a followup session and that has not been scheduled and so trying to figure out where we are with that and what the priority is for this body. Do I have not seen any written materials from that that session um Mr. Swallow Sam do you have them? Could you email them out to the group? notes that the consultants took. Yes.

Okay. Can you start by emailing them out and either doing that sometime midweek or as part of your weekly communicate and then perhaps we can after council members have an opportunity to review it uh we can revisit the issue in the future. Okay. Okay. If there's nothing further under the discussion portion of the agenda, looks like there isn't. Uh we'll come to the second public comment period. Under the open meetings act, any person may come forward and make comment city council. This public comment period will be limited to three minutes per person. Those wishing to speak are requested but not required to state their name and address for the record. Please note, city council does generally generally does not answer questions during this second public comment period. Are there any additional citizen comments this evening? Any written comments in which the individual wanted their remarks read? Yes, sir.

Easy enough. Then note our next council meeting will be in two weeks. And at this time, the chair would entertain a motion to adjurnn at 8:10. Moved by Gearb. Was that the second by Delorco? Yes. Thank you, sir. All those in favor of adjourning signify by saying I. Oppose say nay. I have it. This meeting is adjourned. Thank you all.