City Council - Regular Meeting

who's gonna who's here okay okay he's gonna have it one of the one of the challenges that i gave them to the centennial at the dare graduation was i challenged those fifth graders to come and take my job so hopefully in the future that's where we're um hopefully they come and do take my job so when they're holding up right so with that uh with the roll call uh tonight we have a council member Council Members Busenbark, R. Wright, Howard, Hancock, Goodrich, and Allen here with us tonight. And I have asked, and of course, I'm your mayor, Sean Elson, and with that, we have a prayer by Council Member Bo Hancock and Pledge of Allegiance by Robbie Clark.

We're thankful for the community that we reside in, for the people that live here, and we ask God to bless us that we can make decisions that are for the benefit of the citizens of the community. We do so in the name of our Son, Jesus Christ.

Amen.

And with that, I would like to recognize the junior council members and the mayors that they wanted to come up. We have in attendance tonight, we have Hayden Chapman. Come on up. Lydia Hague, come on up. And of course, you've met Maddox, Keaton, and Evan. Now, one thing that they had to do, they each had to run for their positions, and so they actually, Maddox, you gave like a three minute talk, correct? Yeah, so they had to put out some effort, and they were elected by their peers at each school.

Let me get a photo of everyone here. Awesome, here we go. On the count of three. One, two, three. One, two, and three.

You have an awesome sister, right? Reagan? All right.

Thank you. All right. I'd let him know that he...

Thank you.

And thank you for coming. WITH THAT, I WILL OPEN IT UP FOR APPROVAL OF PREVIOUS MINUTES. I MOVE TO APPROVE. WE HAVE A MOTION TO APPROVE.

I'LL SECOND IT.

AND A SECOND BY COUNCILMEMBER GOODRIDGE. ALL IN FAVOR? ALL RIGHT. ANY OPPOSED? OKAY. ALL RIGHT. AT THIS POINT, WE HAVE A TOTAL OF 15 MINUTES, 3 MINUTES PER PERSON. for a public comment period for anyone that would like to comment.

I live on 500 East. I'm just here to address the sand issue that's been pretty bad on 500 East. It's just south of Centennial Elementary. It's caused thousands of dollars in damages. It's in the attic of my house. We have a couple neighbors here. I understand we can't control the weather. And from what I understand, the city has tried to get ahold of the landowner. I myself have tried to get ahold of them as well. But something has to be done. It's not going to stop. I'm currently at about $3,000 in fixing it. I've had to completely tear out my yard, put a fence in along with my neighbor across the street. So I just want to see what the city can do to assist that neighborhood because it is not getting any better.

So can you tell me, give me a little, Give us a little more information as to...

So that empty lot that's across from me, just south of Sinclair.

Help our south. A quarter mile. Below 1080.

When the wind is really blowing and kids are walking home because it's always in the middle of the day, you honestly can't even that road has been notorious for as soon as you pass 1100 or yeah 1080 there's a lot of cars that like to accelerate because there's nothing past that it has gotten better because the police have patrolled it but with the wind blowing across the street and i'm the first house in the neighborhood and it just south of 1080 south it's that big huge open law but they just um just last year they put it no trespassing and that's helped but and from what i understand on how true it is the city had contacted them originally the landowner But they had contacted them in order to get them to get rid of the weeds because of the fire hazard. Instead of just mowing it down, they did a complete ground clearing, and now it's just nothing but sand and any type of wind. I mean, it's in my windowsills. I can wipe the counter down in my house, and it's sand. Like I said, I know we can't control the weather, but I think we have to do something. you're talking about i've noticed the sand crossing the road and it even mounds up on the road where the city has to go get a loader and then those streets sweep it and it'll be so bad it'll be almost the whole way across the road where it's just a sand dune okay all right thank you i appreciate it i appreciate your comments and thank you

Yeah, we have three minutes.

I'm the neighbor. He said, yes, we are second house, and we are across him. He would say that it's a little bit away from the wing, but it's not. We still will fix them. The sprinklers heads, a few times we did them. Our lawn is destroyed, and the house is in sand the whole time. So something. What's our options? What's our solution? Something. We don't have that. Okay. Yeah.

Thank you. Sorry. Yes. Could you say your name?

F-A-Z-L-I. F-A-Z-L-I.

And I'm Grace Carroll. These homes are the houses that are 500 through 599 east on 1140 south. So there's 10 homes in this cul-de-sac. And of those, seven of them have visible damage. The first two houses have, out of their own pockets, put up fences to help them control this. But everything that the sand gets on, it kills. So it's killed all of our lawns where we're digging those out. We had to spend our own money to try and combat this wind. It's getting in the drains and the sewer systems. yeah, there's just nothing that it doesn't touch, that it doesn't ruin. In fact, I'm seeing damage to my driveway and sidewalks because it's corroding those as well, which will have to eventually be replaced. So we would ask that hopefully this property owner could, they're not here to see it since they're in Salt Lake, and their property managers are not there. They came in and put the fence in and haven't been back to check on dumping and things like that but we would hope for a fence and a solid fence so that we are in our subdivision protected because those homes have been there since 2013 with full yards and all of a sudden since 2024 we've had experiencing this damage Thank you. Thank you.

Just a quick follow-up question, if I may. You're saying a fence, like a retaining fence that will hold the sand back?

They're putting a vinyl fence on their yards. Yeah. The four foot that they can take, they're on 500 East.

The neighbors aren't with the issue.

He has not. No, no.

We've got nothing up there.

All right.

Hi, my name is Nikki McLaughlin. Dustin's my husband. I just am just going to kind of add to maybe some solutions that they could do to the build. Like, we had to put up some hay bales just along the sidewalk to see if the fence would even work. And the sand would blow so much, fence for so long, that it would build up onto the bales of hay, and then it would spill over the bales of hay just across our lawn. I don't know if they can put up some kind of drift fence, even if they go dig dirt mounds all along that field so the wind can at least stop some of that sand. I don't know. It's a hazard. I've got pictures of kids that are trying to walk home from school, and they're fighting the sand, and they're putting hoods over their faces. Us trying to pull out of that neighborhood, it's a leap of faith because sometimes you can't even see. When you're driving... South, down that road, you can just see a wall of sand that's just blowing into. It gets in my house. It's in the windowsills. I have to scrape it out of the windowsills so I can open my windows. It's getting through the hinges on my doors. It's on the walls. I've got video within an hour. I vacuum it off of my baseboards. And then in an hour, it's a lot. It's just not a little dusting. It's a lot. We have to mop all the time. Like my husband stated, it's in our attic, it's in our window sills. I have a garden in my backyard. It's killed my tomato plants. It's just, and I know it's wind and I know, but there's just something that can be done and will help with you guys. Cause you know, I've heard from several city workers that's came to like fix stuff. Cause we've had to dig the dirt off of the water. the water boxes so they can access our water. There was a guy up there poking around because he couldn't even find it. It's literally under six. Yeah, it's all of our properties. So we're just trying to get the word out there because I don't know. If you're not driving down there, you don't really see it. But when you're in the midst of it, it's quite intense. So hopefully we can... work together to get this resolved. So I don't know what else, but I know there's some things they can do over in that field. I have a cousin that lives in Arizona, and she said that the city of Arizona, I know that's a different state, but they have land issues. They live in a desert, and there's some kind of tachyfire that you can put on the soil that will hold the soil down. The city makes them put gravel down. They can put sand down. Because there's a fungal spore that's in sand that's called valley fever. And that's what their main concern is for blowing sand in Arizona is valley fever. So I googled, has there ever been valley fever in Utah? And there has been a case of valley fever in Utah, in northeastern Utah. So I don't know if that also could be a concern for health. We have a lady in our neighborhood that's on social security because she's disabled. And she's got a lot of health issues, and I know that it bothers her. So I don't know if what we can do to maybe help get this addressed. So thank you.

Thank you. And I see that you've kind of been talking to Josh there. Do you lead that conversation with him?

Yeah, I have Justin's phone number. If I can see your contact before you leave, phone number, then I'll look at some creative solutions and see if there's something that we can do. And first thing is, like you said, reach out to other cities, see what they've done. So we can try to see what's out there. Yes, if you'll just make sure your names are on the sign-in sheet with contact information. That'd be great.

Hi, my name's Greg Buxton. Just listening to what's going on here and I would just like to offer what I think is an economical solution that's used on dirt roads and things a lot to keep the dust down is an application of magnesium chloride. It's used quite frequently on dirt roads to keep the dust down and stuff. So I just wanted to throw that out. Thank you for having me.

Good evening, Council and Mayor. David Kettles, K&K Sanitation. That probably is not on the agenda, but we did want to come and give a small report from the three cleanup. I do have a quick paper here for you. We hauled out 6.2 semi-loads this year, which is a considerable amount of trash. It's comparable to prior years. um the biggest thing that we did different and we didn't raise our rates on anything um but we did throw a fuel search in there which i think is pretty much self-explanatory and stuff but just wanted to give that to you tonight and kind of give a little report we felt like it was a real good effort felt like the community was very involved in it and it was busy and we appreciate the city being

Thank you. And did you get this to Josh or to Zeke or something?

Yeah. Thanks, Mark. Thank you to the Parks Department for this.

Thank you.

Any comments by the council? I'm going to move on then to our committee appointments. And I do have some council appointments that I'd like to do at this time. So we have planning and zoning. And Don Rowdy, Audrey, and Bo, do you have all expressed an interest in that? We only need two. I have a harder time making the meetings, so if someone else wants to.

I don't happen to try to do it. It's just harder for me because of my schedule. I don't have a real job.

It's just a planning zone. Maybe come back to that. And if the people fit other places better, then that might create who's best there. Like, I find other places are there, whatever.

So what I would like to propose is on the airport board, Rowdy and Cody. The arts rec, Audrey, Rowdy, and Bo. Thank you, Holly. Can they have three of us on that?

Can't have three. Can't have three?

OK. Sorry. Because it's . Oh, yes. So Audrey, you are already there. ROWDY, DO WE FEEL MORE INCLINED?

IT'S THURSDAY NIGHTS AT 6, IF THAT MAKES A DIFFERENCE FOR EITHER OF YOU.

I ALREADY SAID HE WAS IN. OKAY. SO THEN WHAT I WOULD DO IS, YEAH, LET'S DO THAT.

WEDNESDAY? WEDNESDAY, TUESDAY, FIRST TUESDAY.

Economic Development, Audrey and Beau. Interfaith, Audrey and Beau. No, that's me. Dawn. I'm sorry, I didn't know that. My bad. The Golf Course Advisory. Beau and Rowdy. And then what I would like to also propose is that The cafe, whoever is running the cafe and has that contract, they also have a seat on that. Are you good with that?

Yes. I think the Charter allows five to seven members on that, with one being outside of the, the one or two, Josh, you're a grantee member, that can be outside of the seating limits on that.

uh roosevelt housing authority audrey planning and zoning would go to beau and audrey department assignments admin services don and bo with zeke police don and cody with chief watkins fire rowdy and cody with it would help me help me with that one josh okay thank you that would it was just so tiny i couldn't and then human resources beau audrey and brock public works don audrey and kirby parks cody and rowdy and recreation bow and cody Any questions or comments? Does that work for everybody?

No. Clear. One thing of clarification for the Housing Authority, that does not have to be a council assignment. Councilman Goodrich mentioned that she would like to be on that. Bo is on that as well. I know as Housing Authority, we talked about a couple things. We know there are some names that are tossed around, but that does not have

Okay, moving down to number seven, public hearings. And what I would like to do on this public hearing 7A, I would entertain a motion for public hearing. And then immediately following that, we will move to 8A. I believe those go hand in hand. That works. And then we can address those action items immediately after 7A and 7B with 8A and 8B.

So, Mayor, are you okay if they first introduce it, then we go to public hearing, and then come out of public hearing for each one? Usually we have the person that's directing it come and share what it is, then we go to public hearing. Okay. That way the public can know what it's about. Yeah, I'm okay with that. Okay. Just making clarifying.

Okay.

opinion council, Edwin Butterfield, Roosevelt, rec director. So do we have, oh, give her a second here. Do we have, I would like to get our memo up. We have some information on the recreation fees that we're proposing. Let's go over the, it should be like a draft for recreation fees is what I'd like to go for first. I guess I'll give a little introduction over what we're doing and why. It's just trying to find that file. So we're trying to make sure that we get a little bit more transparency on our fees in the recreation department. There were certain fees that weren't actually included on the recreation side, things like a fishing class that we introduced last year, tennis, as well as kind of clarity on our city-sponsored runs. What we've tried to do before is we have some vague answers to start with in the year so we could get some activities going, but we want to make sure that when we do open up the fee schedule that we get that included on the fee schedule, so we follow that as well. And so with that there, when we do get that pulled up, the items that we added, I mentioned some of them. We also needed to clarify the fees that we were charging with Junior Jazz. So those are added on there as well. We would like to try to do youth hockey. That's a big popular sport that's coming through the state. And so we wanted to make sure we had fees included for youth hockey. Um, right now we're going to start doing a couple of things. One, we're going to try through UVIC to do a little tournament thing if we could try to get going then. And then in fall, we'd like to try to spark some more interest in getting the schools and offer things to PE. And hopefully after that, we should be able to see if there's enough interest where we can actually make a league. We did try it this last year and we had about five to eight people. So we're trying to see if we can kind of make it a little bit shorter, kind of get the equipment in their hands, give them a chance to see like, hey, here's what these are and see if we could try to build momentum before we actually try to open up a leak going forward. So thank you, Sierra. So again, you can see up on there, all the highlighted items are items that are either not included on the fee schedule or needed to be updated to reflect what we've been charging. The only other ones I haven't noted that we haven't said yet is about our adult co-ed volleyball and our men's league basketball. Wanted to make sure that the fee was listed correctly there. With our city-sponsored runs, before we had it listed as a 3K, which they don't do that. It's either a one-mile kind of a fun run or a 5K. They have done 10Ks. some other stuff we'd like to venture into so it's just more for clarity to instead say hey we're only to charge for this duration if we say youth and adult that opens us up more to be able to do more lengthy races without having to come back to add something else to the fee schedule on that as well and the fees do reflect for the races of what um we're purchasing to help with cover some of the costs and help balance between that there Lastly, we have a fee that Dustin has been helping with with our city leagues like AYSO Soccer, Cougar FC, the Youth Football League, where they pay a certain dollar amount. We've been doing this $15 per athlete per league per year. And so we just wanted to make sure that was also included where it has not been prior.

Do you have some information on that? My understanding, do we have an adult soccer league?

So with adult soccer, that is ran independently and also has been done in the field house at the high school. So it's not even on city property. Thanks for clarifying. These fees are for sports and programs that are on city property. Okay. How about the ones that leave you playing the park?

So without adult leave, they do pay.

Yeah, they pay that $15 per sign to use our facility.

Hockey. Yes. I see there's a fee. It's up. Are they going to Vernal for that?

Are you using a hockey fee? That's $50. So, again, we would be doing it more like a street hockey. We're not going to do ice hockey. I mean, eventually when we have a decent enough winter, we could do something maybe, but, you know, right now that's not an option. Where are they doing the tennis lessons at? So tennis lessons... Becca Brough has been working with us there where we've been helping with getting the program together, getting gear, and working with them. They do it on the tennis courts at the high school. And it's where Becca Brough has that done under her umbrella as one of the high school coaches. That's how we've been operating it that way.

I guess we're not using those city fields, right, when we're charging a fee. For the tennis lessons? Yeah, that's what it says. I don't mind charging a fee. I'm just wondering, where does that go?

So the fee is going to pay for the equipment, and also we're paying the instructors.

I'm just trying to clarify, because a lot of stuff is using fields, and that's... That's not there. Is that something we've worked out with the school district on, or at least with the school, that we're okay to use?

was working with Erin last year and got that set up. Okay, that's fine.

Yeah, I'm just trying to clarify.

Yeah. Where it kind of helps where both the high school is helping her and her program, too, because it's almost as if a theater program for her, too.

No, I think she needs a theater. That's not a problem. And then the junior jazz, is that just an increase? Is that what their rates have been?

Yeah. And then I did go through to make sure to compare with other places, too. And it is in the rounds of what other places have been charging. I mean, you have some high-end ones like Cottonwood Heights. I see they're charging anywhere between $80 to $90 between resident and non-resident. I see some lower-end ones. I think Carbon I saw had a $50 to $60. But a lot of them were around that mark, around that $60 mark. And we don't distinguish for city and non-res? Res, non-res, no. So it is comparable with the fees that are throughout the state and our demographics too. Thank you. And if you would like information on that too to see, I could provide that too at another time if you'd like to see.

No, I'm just glad you did this. You did it. I trust that you did it.

Okay. Any other questions?

Mayor, I've moved we go into public hearing to... We want to go where we've got the quiet center.

We've got more. I'm so excited. I'm going to take a seat and I'm going to let...

I forgot Natalie has one and then there's one other, right? Business. Thank you. I wrote it down and then forgot. I'm so excited to sit this down.

So I'm Natalie. I am new to some of these spaces up here. Some of you have seen me coming and going. But I am the Roosevelt City Aquatic Center Manager. So I am proposing today, do we have the other one? A addition to our swim passes. We are not looking to replace or change these on any of our current swim passes. what we're looking to do is we're looking to add in a summer pass, a specific summer pass that will go from Labor Day or from Memorial Day to Labor Day. Currently right now, the option for our community to purchase is usually a three-month pass. And we fight with that, but they get a little bit irritated because that three-month pass doesn't quite cover the entirety of the summer. And so these parents will then have to come back and buy an additional punch pass from us. So it is been a very big popular opinion from those that do come into the facility to see something that could cover them for the entirety of the summer especially for a lot of these young kids this is their location to go for um for their enjoyment for the time and so we are proposing a summer pass throughout all of our different speeds itself that cover directly for that entirety of those days And what we have done is we have taken the rate of our regular passes and we have just assimilated to what it would cost to add in those extra. So it would be no different than them coming in and paying for daily admission each and every time that they came in. It's just spread out now between that Labor Day and Memorial Day as a convenience for them. Now, the only thing that we would like to see is that every, well, not the only thing, every one of these passes will still be under the same procedures as all of our other passes. Veterans, military, the senior passes, things along those lines. Any current fee structure that's in place for discounts will count for these passes at the same time. So there's not gonna be anything different when it comes along to those. So, but pretty simple kind of explanatory. So like our seminar pass for our household family, will go from 170 to 200. Again, we find that these families are paying this amount anyways just in two separate amounts instead of just one lump sum. And then if you do look at the secondary page that we put forward, we did do some research. Currently, right now, we are one of the few that would be offering a summer pass throughout the summertime. But again, some of these are going to be difficult to compare because we have the outdoor pool. for the basin. If Duchesne has one, but scale-wise to facility, we are the largest on the outdoor side. So Vernal doesn't offer a summer pass typically. They're a full rec center. They stay specifically to their rec passes. But as we did our research throughout, at the time of doing this, they didn't have any. We've got a lot of answers of, we're thinking about it. We may put one into place. We don't know what our structure is going to look like at this point in time. which is why we chose to keep our fees to the exact same price that we have with the others and not look to increase or decrease.

That's it. Perfect.

That is it. Thank you. Thank you. Questions?

Questions? Yes. Questions? Okay.

Thank you. And then we have one more.

Sarah's turn.

Yeah, my turn. I get to go from knowing the computer for a second. So we recently have switched our business licensing software last year over to Civic Review. In this process, we have discovered that they take a percentage of our fee for their processing through the website. And so it caused me to look into other cities and look at what their fees were for business licensing. And we are extremely behind the curve with everybody. It has been discovered, and Drew has also noted we haven't been charging for inspections, which are required on each of the business licenses. So to add that in, Drew, if you'll go to the Vernal Business Licenses Fees page right there, this is just Vernal's loan. I've also contacted Duchesne County, Uintah County, and Duchesne City Um, Bernal does theirs quite a bit differently. If you scroll to the bottom, they charge based off the number of employees and their base rate for zero employees and owner only is 295, which our current brand new licensing for new business licenses, only a hundred. So to add in what we are paying civic review or what they're taking of our percentage and the inspection fee in my proposal is to up our new business license fee to $200 from $100. And then the renewals, which are currently $50, up to $100.

And you wouldn't delineate between number of employees or anything?

No, that I feel is a little too complicated for necessary, so. And why are we considering a business? So any business licenses throughout Roosevelt City, if they're issued through the state, then they have to have a city license. One thing we did change when we went over to the new software is if they're doing business throughout Roosevelt and do not have a home base in Roosevelt, they don't need a Roosevelt business license, depending on the nature of the business, obviously. But A big thing at conferences I have found out is the business will pay the city that they are based out of, and then we recognize that throughout the state. So if they have an office, a warehouse, whatever, in Roosevelt City, then they need a Roosevelt City license. But like food trucks and stuff, if they have a vernal business license, we do recognize that.

When they pay for the license, do they use a credit card?

They can use credit card, check. Some people can come in and pay cash, but it's the credit card that's the processing fee.

Right. So that's what I was wondering, the credit card, because I know we found that was a problem in the past, right? Yeah. That we were eating that. Yep. And so we were losing money.

Okay.

Yeah, this would get us up to date with the surrounding cities as well as make sure our inspections are covered. And it would still leave us barely below everybody else.

Does the average person, if they go sell food in the parking lot of the store or whatever, are they required a business license? They are supposed to, yes. And the food handlers permit either manner?

Yes. The Tri-County Health has their own requirements, and we just accept their permits that they permit. The initial requirement is they go through the state first, and then other licensing requirements, and then the city's the last stop. So we make sure that they're up to date on all of their stuff first.

Any questions? Perfect. I believe now. Now we're ready to go. Are we going to public hearing? Yes. Bueller. Okay, I move we go back into regular council session.

Okay, I have a motion to move back into regular public hearing, or from the public hearing back room. And I have a second. All in favor? Aye. Any opposed? Okay. All right. One thing I did fail to mention is 8L, we are going to move that to 8C, actually. Okay. That's all right. Greg Buxton is here, and so rather than having... Hold on, hold on, Greg. Sorry, I just... I've got 7B, and it's at 8B, but I'm moving you to 8C, so you don't have to be here until...

I'm going to stick around for this Hayward thing later, so... Okay. I thought I'd mention that in case... Okay.

All right, uh... now uh for the fee schedule changes the action item i would entertain a motion i'll move we approve okay we have a motion of to approve i'll second and a second all in favor all right and you pose okay final budget adoption thank you mayor council

Please present the fiscal year 27 annual budget. We have a little presentation prepared. I have Zeke here. As we go through this, we'll just start at the beginning. If you have any questions, please interrupt, throw something at us, and we'll answer those questions. So the first thing we did as we did this budget is we wanted to spend with purpose and deliver with proof. We do know it's kind of a unique time in history right now with a War going on in an oil-rich country across the world where things could go really well for us, they could go very poor for us, we're not certain. So the main approach that we want to take is a very conservative approach as we go into this budget. So some of the budget highlights on here is we want to continue with some of the projects that we've been doing, complete some of those rather than taking on a bunch of new challenges. We've been working on a lot of fun recreation projects, but we also want to make sure we're continuing with infrastructure, getting our roads done. This capital budget this year does focus a lot on street maintenance, street improvements. Mr. Wolfinger, as you hear about Public Works, we have over $2 million that we're proposing to invest into our public roads to resurface over 13 miles within the city. So there will be a lot of good infrastructure done. We're doing different things as far as stabilizing our spending. Keeping a strong focus on community relations, partnerships. We want to work well with those around us, whether it be the private sector, whether it be other nonprofits or other entities, governmental entities. We want our budget to remain stable, but advance strategic priorities. And as we present these priorities, we want council to keep in mind, as staff presents priorities, council is about policy makers. Your priorities are what we want to enact. So please make sure that this is coming from you as council or elected officials. We have a lot of different things that we've done this year. We've reorganized a lot of the staffing organization within our org chart. We have new leadership programs. We're trying to train from within, give multiple different employees opportunities to learn, grow, and participate. As we go through this budget, this was not a budget that was created by myself and Zeke. We included not only department heads, but division managers, supervisors, really anybody deals with spending within the city. We wanted their input so we could present a realistic budget. So we have a couple programs, including the Roosevelt Tough Leadership Academy and then the Our City Reg group. For compensation for employees, we're proposing a 2% COLA and step increases for eligible employees, as well as a few market adjustments within the budget for those employees that would meet those criteria. We're working on innovation and cost saving efforts through our Our City Rockstar program. We're encouraging it from the employees themselves to present ideas that will either save the city money or increase the resident experience and make their time interacting with government more enjoyable, which we know can be very difficult. And then we did a continued development of our firefighter pay structure. So we work with our firemen. We want to make sure that, as a lot of our volunteer fire department are getting more senior in age, that they're appreciated and that they are compensated appropriately. So those are some of our highlights. Now we'll jump to the organizational chart. As we know, the ultimate boss is the citizens of Roosevelt City. And then it's the mayor and council, city attorney, city manager, and then our committees that you spoke about tonight. And then we've broken it apart to these different departments, public works, parks, recreation, human resources, community development, finance, police, and fire. So we've reorganized to better serve the community with these different departments. So one thing that's very important to look at is I look at different staffing levels across the state. We do run on a much leaner staff for a full-service city. A lot of cities similar to us do not have water programs. They do not have police departments. They do not have parks or recreation. We are a full-service city. We do a fantastic job. And so I did want to get on here so you can see some of the staffing levels. So taking you to some benchmarks, data on here. I'll put 2027 as well. Oh, there it is. Okay, so, I apologize. So, staffing levels on here. So, benchmark, it is recommended that the total percentage of payroll within the city be a certain percentage of I'm going to step over here to explain this a little better. So here's the total city payroll, total city budget. The benchmarks state that a lean rural city will have 50% to 60% of their payroll is the budget. Roosevelt City, we fall right into the 60% to 70% on here. We're at 64%. This is this current fiscal year that we're in. Another big sticking point for a lot of communities is police departments. Are we over budgeted? Are we under budgeted? We fall right at 29%, which where's police? Oh, right here on our policing. Oh, here it is. We are right. We're a typical full service city. We're exactly where we need to be. Our police department does a fantastic job. So any complaints that we might get that we're overly extended at our police department, we're not. We're doing a great job on there as well. And then as well on here, staffing levels. The benchmark is nine employees per 1,000 residents. For fiscal year 26, we're at 6.53. We're running lean like we should. Now to the fiscal year 27. In the tentative budget, we have proposed one new employee. We've actually added one additional employee in our animal shelter, which is an employee going from part-time to full-time. So as you take the total payroll down here, total payroll of the budget, and we're going with a flat budget, is 67%. We're still right in with a typical stable rural city. I apologize, I'm probably screaming. I'm trying to talk loud so the microphone gets me. I'm not trying to yell. Then back to nine employees as a benchmark, we're at 6.8 with raising those two employees. And these are full-time employees, not part-time, so full-time. Same with police down here. Our budgets, our staffing is exactly where we should be. Staff has done an incredible job here of fulfilling those, not even, not the L, sorry. Being able to solve those challenges in a full-service city, and I really commend the staff here. As you just saw a presentation from some, they do a phenomenal job. And again, if there's anything along the way, just tell me.

Can we go back that one slide for a second? On that ratio of the full-time employees, are you factoring in like part-time employees?

No, this is just, the benchmark is just full-time. Yes. We do have a lot of part-time employees, but it ebbs and flows depending on what shifts they work. And that's where it's really hard to determine. At the golf course, we may have X number of employees, but some may work one shift a week. So it's up to the departments to manage that time within a given. What a great question. Any other questions on staffing level? And then this, when it comes to budget, is my favorite quote. Don't tell me what you value. Show me your budget, and I'll tell you what you value. As I visit other cities, one of the first things I do is I love to check out their budgets. A nerdy thing I like, but it always shows where their priorities are. And one thing with Roseville I think we do is we're very balanced. It's a great job that the city, our city council, and the community values is balanced.

There we go.

Okay, so here's the budget for fiscal year 27. Go to the next one. There's just some quotes I have in here, and yes, I do apologize. I am quoting myself while I'm here. But this budget reflects a continued commitment to responsible financial stewardship, operational discipline, and strategic investment in the future of our community. And that's really what this is all about. We're setting things up for the future, One thing I'd love to brag about Roosevelt City is our past leadership have done something amazing that, honestly, I don't think any community in the state of Utah has done. We have planned for growth when it comes to water. Roosevelt City, our past leadership, were visionaries. And it has put us in an incredible spot, especially in times like now where there's droughts going on. So here, we talked about our mission, our values, our vision. And then there at the bottom, you can see our budget team. And this is just our department heads, but really it does involve all the employees. You heard from Natalie tonight. She was pivotal in the budgeting part for the Aquatic Center. Seeing how we can make sure that we're getting every dime that we need, but that we're not overextending ourselves and not over budgeting. It is really fascinating to see, especially Edwin and Natalie, they won't get down to the penny when it comes to things in It's just a hats off to the work that they've been doing there. So the executive summary, this is in the actual budget packet. And I do have budget packets for any member of the public that would like to have one of these. This is just snippets from the budget. It's not the whole budget. But this, again, is the executive summary, which is kind of being summed up tonight. But this, again, reflects a steady conservative approach that balances operational needs, workforce support, and infrastructure investment while preserving the long-term financial health of Roosevelt City. We want it to be a healthy city. So then a budget should accomplish four different tasks. It's a planning document, an operations guide, a financial tool, and a communication tool. This is how we show the community where our priorities are, and it's important we understand where we are spending the public's money. I love to comment that the budget is, I call it sacred money, because the residents are giving this and trusting us to be stewards over this to spend appropriately for the well-being of our community. Okay, let's get into some numbers. So, for revenues this year, we're estimating $11.9 million in revenue. The majority of that does come from taxes, some from intergovernmental revenues, charges for services, and then our expenses. We are a local government. We're fiscally sound, and we're financially conservative, which means we do balance our budget. We are not in California. Yes, I said that on a public record. And we are not the federal government. So as we look at that, you can see kind of our department breakdown, and this key is where it shows we are very balanced. Our larger departments, public safety, public works, recreation, but those are ones that have more employees or more interaction with the community. So it is a very balanced budget on there as far as what we do. So break this down a little bit more. So in here, the revenue is on here. Again, this just shows where the majority of our money comes from for the taxes, for the charges, for the intergovernmental revenue. And let me back up. Apologize. And Zeke is here as well if you have any questions. Are there any specific questions within the expenses? We did go a lot more in detail when we adopted the tentative budget on here. The only changes that are made from the tentative budget to this was when the tentative budget was presented, we had the amount of money for insurance and the COLAs in a separate line item, and now they've just been broken apart into the departments since it was approved in the tentative budget. Are there any questions on the individual departments?

Just so you know, on the revenue side of things, we're kind of estimating what we feel like we're going to do next year. We don't really know. But we do estimate those revenues conservatively. We kind of round down for a lot of returns and then base our expenses off of that. So we're confident that that's the revenue we're going to bring in, if not more.

And one of the initiative programs we have for new employees, the R-City Red Group, is a revenue estimating group. And so what we're proposing there is we would have a few employees that want to grow within the city and learn new aspects, especially in finance. And we would train them with some of the tools when it comes to revenue estimating and give them an opportunity to present these numbers to city council and to the finance department as they are growing in the city. So it's a great opportunity. It's actually how I got pulled into city government, participating in a similar revenue estimating group. And then on the far right, you can see the number of staff per employees. This one does show six on council. However, council is not full-time, even though you probably put in more time than probably anybody else as council members. So that's where the staffing breaks down as well. But yes, the number does not equal the total because council is on there. So Don, don't do the math on there. In fact, just check me on that. Thank you. Okay, moving on. These are just the pie charts breaking down where the revenues come from, possibly, and the expenditures. And again, where the breakdown is, and we are sitting very appropriately balanced for the operational needs that we have. That was all the general fund. Are there any questions on the general fund before we get to capital? Capital is what most people like the most. This is our big project. These are our exciting things that we're doing. So as we did this, again, we worked with our department, division managers, and we want to set a long-term focus. We don't want to be narrow-minded, so we said we would like all the departments, one-year list, a three- to five-year list, a ten-year list, and then a long-term list. So we received over 170 capital projects. Over $177 million was on that. And we then condensed it down to $30 million. And then we have prioritized it down to our recommendation for council. And we did include all the feedback we got from the council. Those have been added to these as well, as those are definitely our top priority. So 49 prioritized projects with recommended funding to $5.8 million. for council's consideration on that. Ideally, with the funds that we have, if we were able to spend anywhere from $4 to $6 million, we'd fill it out and keep us in a safe place to where, I hate to use a term, but essentially that is what it would be to protect the city if something should happen. Any more than that, that's not fiscally responsible because we should not collect taxes if we don't need them. If we're collecting too much, we need to lower taxes or give the services to the community. So there is why we try to keep it to that specific range. So here's the breakdown of the 49 projects on here. It's down to the 5.8 million. I'm going to go to the next slide, but it's the same information, just a little bit more legible on there. And it will write down how many grants we have on here as well. So grants should show up at the bottom. Should we do one more? Read the right arrow. Thank you. So here's the 49 grants or projects. They are not in a prioritized level. The numbering on the left is just a number because they're alphabetically put up there. So you can see what department they originate from, what the name of the project is. The previous slide had a description. We have a paragraph of each one, so we can go into that. Then the estimated cost from department heads, then the middle line where everything on the far left is zero, those are the grants that are involved, and then the far right one is the city portion. And then down at the bottom, we would need to budget $10.8 million for our capital projects, but approximately $5 million of that would be grants, so that is reimbursable. So the city, we're proposing to spend $5.882 million on capital projects. You can see the breakdown in the orange box there of which departments, where the grants are coming from, public works. They have a lot of projects on there with grant funding as well as special projects on there as well. The projects listed in red, those are smaller amounts on there and those would be seeking funds on there. I do want to come over here and address a couple of things real quick on here. A couple of glaring things on here. One, All Abilities Playground. We are actively pursuing that. However, if you did not hear, we did not get the grant this year. It's a fairly large grant. We were neck and neck with our neighbors to the east, those dinosaur people. We did barely lose out on that. We were told our application was great. Unfortunately, I guess I'll just say it, ours was too much of an all abilities playground. They wanted an ADA playground. So we now know what we need to present next go around for the application, and we are very confident that we will be their top choice based off our feedback there. So we do want to leave it as a placeholder. We do want to budget a little money for a sinking fund, but this number, if we get a grant sooner, we jump on it. If we get with our partners, we know that Strata, Moon Lake, the hospital, all have shown interest. We don't know what that number is there. So this will be a moving one on there. We want to get that done as soon as possible. But at this point, we also don't want to miss out on a big grant on that one. Splash pad is another one. A great thing that we are pushing really big in the city here. That one right now is a unique year being a water conservation year. There's a lot of communities that are not even turning theirs on on there. So we're proposing a sinking fund there as well. However, there, well, let me get to this. Greenland's going to come up in a second. That's a big one. We do have on here, it's Centennial 50s, Bear Park State Street. We're trying to propose a park at the southern end of the city, somewhere where it'd be by Centennial. The city owns some property by the Gulch. There's some other property that we're pursuing on here. So this, we have $100,000 here. I'm actually proposing tonight to amend that to $200,000 here for property acquisition on this part here. So this, the proposal, just pretend that says $200,000 there. This down here encompasses multiple of these different projects. So this total is not into the down here proposal. but it is one I would like to include into the capital project list based off feedback from council. This would include a south park, again, one of those locations for land acquisition, parking lot, splash pad, all abilities park. So this would be moving the all abilities park with this splash pad and infrastructure. I was able to reach out to a couple different splash pad companies and get some very rough estimates based off of the locations that we're looking, again, on the south end of town, it's approximately $5.1 million on there. I definitely would like to recommend that we do have this on the list. It is not included down here, but it would be one that we would want on our capital list, so we can take action if we have opportunity, if something comes up, because I think that is a definite need, and I know there's a lot of interest from council.

Is that why the green one's not counted? That's why it's 49 and not 50?

Yes. So in the packet, you'll see on your packet with the budget, there's a dark blue box. There's a light blue box underneath it with smaller numbers. That would include the green. So the packet is in there, but on the PowerPoint.

And do we have the grants already, Mr. Rigg?

For these grants, yes. These are grants that we do have in place. And a lot of these projects we are going to, we are pursuing future grants and future opportunities. That is another one of the things we're doing in the city is we are improving our grant abilities. We have Zeke who is specializing grants with a lot of experience. We have Sierra and Ryan who have done a ton with grants as well. And we are actually undertaking a new process of training another employee that Zeke will give personal guidance to to help with grants so we can go after as many grants as possible. We know there's a lot of funding out there, and we know that it's right for the city of Roosevelt for our needs.

And we have people in APR that have done grants.

Oh, yes. I am so sorry. This guy right here. Thank you, Councilman. Preston, the head of our APR, he's done a lot with grants. He's done a lot of great work. And again, the Teddy's Playground is a testament to that. But he's done a lot with grants throughout the city, not just the Teddy's Playground. He's done great as well. So we have some incredible individuals that can do that. I forgot anybody else. I do apologize. Thank you for Preston. Any questions on capital projects? Again, we can talk about that. We have more detail on each one if you're These are the big ones that most people are very interested in, so if there's questions, perfect time to ask.

That looks good. I think it should be noted we've met individually as counsel with you and Zeke, and then we also talked about his last counsel, so that's why we're not.

have previously obviously and we have incorporated all the council's feedback into this and just so you're aware we also went with department heads to get their feedback so when they submitted their capital projects we had to narrow it down move back to department heads make sure that we weren't taking something off that didn't need to be there we had great feedback from our department heads on that as well one thing i did not mention on here i apologize this is a huge one We do have a cemetery expansion on here. It's a huge thing that we know we've been working towards. We have $500,000 from city money. We are doing that in-house. We'll be able to do it for a fraction of what we've had estimated for bids. And we do have the golf course irrigation somewhere.

19.

There we go. Golf course irrigation. $5.2 million. We're proposing to put $200,000 into that. Our proposal to council tonight is that we pursue a CIB grant for our golf course irrigation. We're currently getting a study to see what our water loss is up there. We know we're losing a lot of water when they turn on the water. Residents that live near there, they can see it firsthand when water's going into their basements. So we are getting a water loss study done. We have some funding there that the city would do to get the preparation for that CIP grant. This is a perfect year with water issues and with drought issues. So we are proposing this. We've worked with Matt, our new golf pro. I hope we've introduced Matt. If we haven't, we'll introduce him. I don't think we have officially. Matt, you'll stand up. We'd like to welcome Matt. He's our new golf pro for the city of Roosevelt. This is his hometown, so we're very happy to bring him back. And he's phenomenal. He's been great. So thank you, man. And I'm sure he's very happy that this is what we're recommending for CIB as well. But with this, we will be bringing back at the next council meeting a more broken down proposal to go to CIB for this project so we can get it started right away. But that's why the golf course irrigation is on there at $5.2 million. Zero under grant funding right now, but $200,000 of city money. And then we do actually have a proposal that we can present later to council of how we can pay for any type of loan that we might get for that, in addition to the grant. So we have multiple proposals on that. But those are two of the really big things that have been talked about a lot in the community, so we're going to make sure. And, of course, as I stated, there are a lot of public works. We want to make sure that we are not missing out on public works. We have the $1.7 million grant for drinking water, $1.5 million for road resurfacing, $600 million for BNC roads. Our roads are definitely a priority, and Mr. Wolfinger has been fantastic of pushing and making sure that we are not lagging behind.

will be funded. The majority of the cash that the city has in the bank is owned by the Water Fund. So we'll be transferring to the Roosevelt City side. We'll be coming from the Water Fund to fund that. Thank you.

Any questions on capital projects? And then last thing, just again, we're going to spend with purpose, deliver with proof. We want to make sure that this is sacred money that we are using for the well-being of the residents of Roosevelt City. Any questions on the fiscal year 27 budget?

Two comments. One, I just want to remind especially citizens that while this is a budget, this is what we're going to try to stick to, things do happen, and periodically we do have to reopen the budget during the year. We hope not to, but things happen, and we've had to do that in the past. So while you see these things up there and you see what's happening, that's the plan. Things do happen one way or another. Sometimes maybe we thought we could do a project and something comes up and we have to reallocate it, but that's the goal, and I appreciate the work of our staff and everyone putting this together. And the other is we're not raising taxes, right? Which I think is important.

Thank you, Councilman. There are Truth in Taxation is really big right now in the state of Utah, and I'm on a list with a bunch of city managers, and I'd say there's probably 30 to 40% of the cities on that list are going through Truth in Taxation right now, raising their taxes, and we are not, so. Thank you, council. Thank you. And lastly, I want to remind council, if there's any public comment or we get to a motion, remember the $200,000 on the Park, South Park acquisition on the capital, not $100,000 in this slideshow, $200,000 on that one. So we'll change the bottom line on that.

Mayor, I think we'll go to public hearing for the final fiscal year 27 budget adoption.

I have a motion to move to public hearing for the fiscal year 27 final budget. All in favor? Aye. Any opposed? Okay. At this point, we have opened it up to public hearing on our budget, fiscal year 27. Anyone?

Yeah, you did such a good job, everyone. This is about a third look at it. I know. I think that's good that we've had so many looks and people had a chance to see it. Seeing none, Mayor, I'd move to go back to regular session.

all right okay back into um we're going to move that to our action item 8b and i would move we approve with the adjustment of the land acquisition to 200 000 from 100 000 that was listed on the budget can have a motion to approve the budget with the adoption of the 200 000 for land acquisition for a second Okay, very good. Moving down now, that puts us to action items 8C.

Don't we have 7C?

No, sorry, sorry. 7C and 8C will be moved, actually, as an ordinance change. We'll have a discussion on this on the work session on June 2nd, and then we will move it to an action item on June 16th. So that one's table 7C? Yeah, 7C. With that, we're moving 8L to 8C, State Street Pedestrian Crossing, change order.

Okay, I'm here primarily to discuss the pedestrian crossing on State Street and some of the change orders which are coming into effect. Side note, before I do, I'd like to explain why I'm here. Myself and Russell Grant have recently acquired 100% shares of Sitco Engineering. So we are now the principal owners of Sitco Engineering. And we are going to be really integrated into be able to come and serve in our community where we were born and raised. Thank you. And just we are committed to the integrity and quality of services that Mr. Osler has provided in the past. I started working for Mr. pedestrian crossing. The roadway city public works determined that while the roadway was being widened and raised, it would be the best time to install the secondary water line. By installing the water line now, the roadway would not need to be impacted in the future. The cost of installing the secondary water line, including valves and caps, is approximately So that's the first change order where I use the paving to be a part of the pedestrian crossing. The next item of work included in the change order is to pave the Cottonwood Creek Trail from the pedestrian crossing to where the paving ended last fall. Roosevelt City paved this trail last fall. It was intended to match into the pedestrian crossing. due to pedestrian crossing being behind schedule. The cost to complete this paving, including HMA and base course, is $64,401. The total cost of the change order as presented to the council is $81,348.33. This is what is on the agenda for the city council here tonight is for approval of these change orders. There's a couple of more that we're going to add to these, a couple of additional items that we'd like to put into the change order. Since this change order was put on the agenda, a couple of other items are being added to the change order. After meeting with city council on-site, it was noted that the gabion basket walls along Cottonwood Creek were beginning to tilt away from the trail and toward the creek. We are going to have the contractor correct this problem, the cost to correct this issue. is fifteen thousand five hundred and forty nine dollars and five cents the next item that we are going to resolve is widening the roadway state street from pedestrian with the pedestrian crossing to where the county widens state street at the nature park entrance this widening will include excavation base course and hma the cost of this work will be thirty six thousand one hundred and sixty four dollars totaling these four change order items, we come to a total of $133,061.86. The budget for this project, we are under budget and there will be no additional cost to Roosevelt City.

still within, under the budget, and these were items that we will also lose if we bring it up.

The state will want their money back, so if we can get it done while they're here, that's probably better. I would just add that I appreciate the efforts, and we approve. I think it's great.

OK, I have a motion to approve the State Street pedestrian crossing change. I'll second it. Second. Any discussion?

I have a question. How close are you to being done opening that road back up?

Well, the rain has limited the progress. So they're needed to get things to dry out a little bit before they can pave. Ponds around here that are bigger than Lake Mead right now.

We'll take that. Any other discussion? All in favor? Aye. Any opposed? Motion approved. Thank you, Greg. That leads us to 8D, zone change.

Tonight, we bring to you a proposal for a zone change. We have brought this through Planning and Zoning Commission with a public hearing. This would be South State Street and I don't know what your address number is. About 1600. 1600 South, right by the Gulch. It would be 2.19 acres roughly. Currently, it is zoned in RR1, rural residential one acre minimum. The proposal would be And that would be in conjunction with the surrounding area. Do we have a zone? I suppose that's the city zoning now. It would be touching the existing R16 zoning boundary.

Does this have to go to planning and zoning? And does it improve?

Yes, with the public hearing as well. Last week. Are there any questions while she's pulling that up on this?

I just know in the past, as long as it's touching the same zone, we've made those changes pretty regular. We don't want spot zoning where you're surrounded, but one property has a different zone than what's around it. But if it's connected, we've always... I'm just going to step over here.

Sierra State Street. Yeah, right here. Scroll down just a little bit. So all of this would be R16 zone. Keep going south just a little bit. This one piece right here would be the zone change right here. So it'd be in continuation with all of the surrounding area, putting it back to an R16. And that's all in the city limits?

Yes, that's all. It's a little rectangular piece to someone else's. Is there a house there as well? There is a home there.

Dale did annex that in several years ago, or was that already done? Oh, that house, yeah. But the RR1 zone, you did annex in to get city services when he built the home right where the mouse cursor is. About what, five years ago? Yeah.

for council's approval on the i would move to approve i don't see any problems with changing that i'll say on the zone change making that zone change we have a motion to approve the zone change request in a second any other discussion all in favor aye aye any opposed motion approved thank you

Okay, we'll pull this up on the map to explain a little bit better. This would be 100 east and 200 east roadways south of Tri-County Health, Metro Hill, for those of us that have been here for a while. The roadway initially, as the town was plotted originally, they plotted these roads 100 feet wide for what looks to be Main Street, Highway 40 here and continuing down, which did not take place.

So that was it, wasn't it? The one you just called?

Sorry. Yeah, that one and the other. Do the Grant Hayward one. Yep, that one. So what we have is a humongous easement that is not being utilized for the roadway. So we have shoulders on both sides that are in excess of 27 feet. That currently is just dirt, and the city has no infrastructure there or no desire to widen that street. It's already at an adequate width. So the proposal is we have some development on the break, and it has passed repining and zoning. The current one that you're looking at now is across the street from but they moved the trailers out. The proposal would be to utilize the shoulders of the city easement and road right of way for the required onsite parking for these multifamily. With the agreement and talking with Grant and Kirby, our public works director, we would require a service agreement with the landowner and this particular one would have an HOA. They would be required to put hard surface of concrete And they would be responsible to maintain that concrete. Our sidewalk would be required to be in front of the parking stall towards the building. They will still have the sidewalk. Yes. And the maintenance would be the responsibility of Roosevelt City in a 10-foot PUE, public utility easement, on their property. We have discussed in planning a zoning of having a little wider than the regular four foot for parking if they're overlapping on the four foot sidewalk as a parking stall. Maybe we require them with a five and a half foot sidewalk instead of the regular four. Or put some curb stops in the parking area. The agreement would be they would maintain the parking area and the city would maintain the sidewalk. So what we are looking for tonight is approval for the use of the city easement with a service agreement with the HOA or the private property owner to utilize that for the on-site parking, as well as the other one you had before, Sierra? Well, you can keep that one, sorry.

What is, like, how many units are there and how many parking spaces?

So it is the required parking per our code of 2.25. This one actually did give us a few more until we get our code changed, which we are working on. hopefully that'll be next month when we get that draft they did adhere to a few more parking spells than what was required at the top of your screen where cursor is you see those other four lots above the pink that is a separate area right yeah that is a separate development that will be coming for approval as well they have requested the same usage of that easement so so my my question is do we we need do we need to approve these separately we could one would be the murray rice murray development and brant hayward so those would be the two developments do you reckon do we need to do that or can we do it separately okay that's good and you said planning and zoning was good with this right i remember we talked earlier so they did recommend the larger sidewalk and we can work with the grant on that service agreement and identify what that would be they were concerned with the vehicle parking over the four-foot sidewalk which is a legit concern do we need to in the motion do anything with uh

attorney approval or council approval or anything that way? Yeah, I would still put subject to council review. I would move we approve the Brent Hayward Eastman parking approval based on Drew's recommendation with council approval on the service agreement.

Okay, I have a motion to say which one? The Brent Hayward. The Brent Hayward, sorry. I'll second that. And I do have

Okay, I would also like to make the same motion for the Murray that we approved the Murray Eastman parking approval based on Drew Escher's recommendation on planning zoning as well with council approval and our review of the service agreement.

Okay, I have a motion for the Murray Eastman. And I do have a second. All in favor? Aye. Thank you. Okay. All right. Thank you, Drew. the uh moving on to adaf this is the k2 water agreement approval uh we are i've been working with grant on this and this is the um this is something that's been a few years in the making that we have not we did not get into paper or get onto paper into a contract or an agreement and what happened in the past is We had several citizens of Roosevelt that actually traded in water shares for secondary water in the USO. And what had happened was we have, there were several that were involved in this, several that had passed away, or the agreement was if you pass away or the land comes into, you sell the land. or it goes into another person's name, then it becomes null and void. We still have two people that we have been charging for the secondary water. And so we're proposing that we put this into a contract. And I am proposing that we reimburse them

we need a motion just to prove the case. Do you want these both separate? Yeah. I would do these separate too.

We have one which is for Wade Betts and then the second one is for Mickey Bentz. Same situation with both of them and anyway I think we should do them right and honor that because the city took on the water and that was transferred into our name so

I move we approve based on recommendation for the Wade-Betz water. OK.

I have a motion to approve the K2 water agreement for Wade-Betz. Do I have a second? I'll second it. I do have a second. Any discussion?

Just a lump sum proposal on the reimbursement. And the reimburser was not charged for four years. That was the plan.

Okay. Any other questions? All in favor? Aye. Any opposed? Motion approved. And I would... And then the same motion for the Mickey... Mickey Benz. Okay, I have a motion to approve Mickey Benz. All right. AEG, we have moved that one actually to June 2nd. Did you want to update that one? It's basically some of the contract issues, but contract versus part-time. So we're going to table that until June 2nd. right uh 8h actually we have already approved that so we will not need to discuss that one that one has been approved and we've signed that ai the city flower water agreement dustin yeah mayor council good evening um so it's that time of year again to

put out the flowers on Main Street and to get them watered again. I'm really pleased to announce that we will be recommending that Adrian and Kathy Walker be watering the flowers again this year. They did an amazing job last year. They kept up on it. They watered it daily. They took pride in it. They were in communication with me all the time, any time they had any issues, any issues with the truck. They needed supplies they were they were in contact with me a lot and I appreciated that and they made the flowers look really good as well and last year we did have a little bug worm issue and they were awesome they were on top of it and if they weren't on top of it and reported that then it would have eaten the flowers and we wouldn't have any flowers at all so they're really on top of it they take pride like I already said so I would like to discuss and propose that they take care of the flowers again this year with a few adjustments to the contract from last year. Last year we paid them for compensation $2,400 a month to water the flowers daily. I would like to propose that we pay them $3,000 per month to water the flowers again this year. And that's the only adjustment that we have with that is just giving them an increase in pay. What's your thoughts, concerns, and feelings about that proposal?

Any questions? Are we providing all of the materials, equipment, everything?

We're providing the truck, the water, the fertilizer, the stuff to kill the worms, whatever they need. We just want to make it as easy as possible. But they're going out and they're watering it every night.

I've actually had a discussion with them.

actually last year and they were talking about how they would go in the mornings if they need to they go back in the evening during the hot times of the day they need to and i think they've really done a good very good job of taking care of that very good job and i think this is why i recommend this pay increase just because of the good job they get in it and knowing that they will do another good job this year as well so how long does that service run it runs uh it's a little bit start actually the have the flowers out the 27th which is next wednesday we'll put the flowers out and then it'll go till september time um i'm sorry october 31st is the official date that it ends but usually we pull a little bit before then when they start to to go in october they they go fast so we have it for october unless the county wants to change it though we have drafted the contract to apply retroactively to

Any questions? How many pods do we have, just out of curiosity?

Just under 200. Yeah, it's a lot. You know, we've already been working with them, and we've spread them out a little bit more, so they're not just all compacted together. And we've added a few businesses, some flower pots as well.

I knew there was a lot of just

That's a lot. That's a lot. And it takes them a good amount of time each time. It's not an easy task at all. The year before it was not good.

It was not good.

I appreciate the job that they're doing. Yeah, the flowers were not looking good the year before they took over.

Well, last year was really good. Yeah, it was really good. It was hot, too.

I would move we approve the flower water agreement with the recommendation from Dustin with the $2,000 a month.

I have a motion to approve the city flower water agreement with the addition of the $2,000 a month. I'll second it. OK, I have a second.

First time from the Council, that's awesome.

First time. Council, Mayor, good evening.

Been a minute since I've been from the City Council since my days in Orem.

We have a memo just in case you guys aren't aware of what we have with the golf course. All of our golf carts have a tracking screen up in the top corner and it allows us to see where the golf carts are, what they're doing and not be in any locations we don't want them to do. So we are proposing to pay for the cart tracking module for the next 12 months and then in a future date amending the lease of the golf carts to include the tracking module in the lease. It's something that is of great value to the golf course because when we have a spring like we had this year, which I wasn't around for, but if we did have another spring like that, we can better handle where the golf cart traffic goes with this car tracking module. But it also provides a level of security for the golf course and for the city. When people come and check in, they sign their name, driver's license number, what cart they're taking out. And if something happens, we know exactly who it was, what happened, and why it happened. So it provides another level of security for the city in case an accident does happen. The cost of that is $10,080 for the entire year. I have already gone through the budget with Zeke. with Edwin and with Josh to pay for that out of the golf course equipment line item there is $17,707 left in that so we're well within the budget to spend the $10,080 and then the remainder after if we receive approval would be $7,627 left in that

My understanding, I thought this was a one-time fee.

That's what I thought it was. So the fee he's proposing right now is a one-time fee now. And then he's also mentioning that the lease needs to be amended. The amount he's saying right now, too, is in the council packet as a heads up for approval. Really, he's standing for the lease amendment. Which I have a paper here for you to go over as well.

I've read it, so I was... I was just confirming.

So I'm just curious about the tracking module. So if someone, like you, I understand it doesn't allow you to go in areas, like if you're trying to repair the grass or something, you want people in areas. Does it beep at people? It just shuts the car off. Oh, really? It literally won't let the car go forward. On some of the screens, correct?

Yeah.

How do they get out, though?

You throw it in reverse. So you have to throw the car in reverse to get out of that area. Okay.

and so you just throw it in reverse and that's why i was just curious because i haven't seen it before yeah you ought to check take one out and i'll see where let's go or push it i am curious you can't push it huh no it locks the car completely guys and just lift it right you could do that that'd be a lot more work though i've done that before but not it's not a golf cart a vw but

have it in place now right yeah yeah we have in place now um it's been a great tool for mike the superintendent of the golf course too um because as you know the spring was it was tough i mean i wasn't out here but even with including this uh this year we've been able to remap the golf course to where we can manually set where the golf carts can drive. And so it's been a great improvement that way, keeping people at the despots that we're regrowing, and then keeping them where we want them to go.

So has anyone complained that they've had to do that?

Not that I've heard, but I'm sure it would fall on deaf ears because this is an important asset to us.

Do you warn the people, though? We do, yeah.

We tell them, like, hey, if you get too close to the greens, if you get too close to the tee boxes, it'll shut off. It does show us on our desktop in the Pro Shop. So on the desktop in the Pro Shop, it keeps a track of all the golf carts, and if they're out for too long, you'll see, it'll say cart 31 is now red, and it'll say, oh, they're behind pace, so they've been out for too long. And so then we do have the option there to send them a message from the Pro Shop, say, hey, you're behind pace, you need to pick it up, or you're needed back in the Pro Shop. We can send a message mass have a lot of double shotguns. So the afternoon flight takes place a little slower, but we can send mass messages out to all city cars that are out and say, hey, you're behind over here in front of you, please pick up base, or you need to back the pavilion in 30 minutes for grapple or whatever.

And you can activate kind of a beep that just will shut off when you want to shut off, right? And then the message will just keep

I'm sure it's annoying, but I still think that's a great tool.

It has no effect on personal golf carts that are owned by residents in general. It's still up to Matt just to chew those people out.

I would move we approve based on recommendation as they have the money in their budget.

I think you actually told me you were going to be a golf pro when you were in class.

I'm glad you reached out.

Okay, that brings us to AK.

That's a good initial for this one. Thank you, Mayor. So tonight we have, we discussed in our last workshop a little bit about sanitation services options. As was mentioned, our contract is coming to an end this fiscal year. So we've discussed these internally. We want a proposal for council, and I believe we speak to some council members. There might be another very similar proposal. One of our desires is to Make sure that we don't have a lapse in service. So in an effort to not go out to an RFP to renew our contract with K&K, our recommendation tonight is that council authorize a couple individuals, mayor, other council that are available as well, to sit down with K&K, negotiate to renew our contract with them, and then the proposal from staff is that we shift over the building part to K&K And then they keep the fee that the city's been getting for that building process. So we're not asking for official approval tonight, but for a go-ahead to take that next step. There have been some other discussions that I know might have come up.

Did you have a question on there? Yeah, Josh. I think the option was to shift the building, but the other option, too, is to re-look at the amount that the city is recouping from handling the billing component of it and making it more worth our time and effort to do that part of the service as far as collecting the bill, the stamps, Mary Ann's time. I want to re-look at some options. So I'm all for continuing the negotiations and handling those terms.

I would like to be on the committee to negotiate or work with them. If Bo wants to, maybe the two of us can figure out a time to meet with Dave and Brett and whoever else from K&K. I agree. I think K&K provides a great service. Like I said, my concern has always just been with the city employees and the amount of time they're spending and what they're doing. And we have lots of projects and things, as you pointed out, and I just want to make sure that something out, I'm all for it. And I'm not opposed to what Bo said in looking at that as well. So if that's OK with the rest of the council and mayor, I think I'd be happy to meet him. I'm sure mayor could be there as well, if he wants. I think assuming that, right? Absolutely. Time is of the essence on this. And fortunately, we have some representatives here at McKay. I'm not good the rest of this week. But after that, I should be around any time after. I'm more than happy any time. In the evening, sorry.

Afternoons or evenings or how about maybe even Monday? No, it's not.

The mayor has moved the memorial to the council.

It's a holiday for who? Maybe Tuesday?

Tuesday afternoon is good for me. Mondays and Wednesdays, evenings are harder because I teach, but Tuesdays or Thursdays, I'm usually pretty good. Thursday next, actually, I have a school board on me. Anyway, two weeks.

We do have our legal meeting at 4 o'clock soon. Maybe, Brian, would you be able to move that? forward to like 3.30, or is 4 still better? I've got court in the morning, but I think I could do 3.30. Okay. And then how about 4.30? Tuesday, 4.30? Yes. Works for me. Okay. Thank you. Thank you. All right.

Thank you, guys.

Any other discussion? No, Josh needs some of the accountability.

Yes, I'll send that to the three of you. Does the other council, I mean, we can't have everybody there, but do you want to at least, are we going to meet here? Is that okay? Do you prefer me at your place? You always come to the city, so we're happy to be here.

We can come here. It's no problem. Kind of.

Okay. I'll sit here.

Very good. Thank you so much. Thank you. Okay. So Tuesday, we will meet at 430 right here. Thank you, gentlemen. Thank you. Thank you.

Thanks for staying. Dave's like, I don't have anything else to do, right?

Never does. Thank you.

Thank you.

Okay. 8L Station. Oh, sorry. We are taking care of that. We are down to 8M. It's administrative hours.

Thank you, Mayor. So just to highlight a couple of things, you have the draft proposal in front of you. A little bit of time to look at that. As you know, there's some administrative nature with this policy that makes it kind of unique depending on different positions. And so I just want to hit a couple highlights on this. So the proposal for the schedule would be a standard 7.30 to 5.30 schedule. Employee work window would be 7 to 6 o'clock. There would be a required core coverage to make sure that we are accessible to the public. There's a couple different options on number four for the standard work schedule of what employees could do. The day off structure on number five would be that Fridays would be the standard day that we are closed. Over time, we definitely have to watch that very carefully as far as what we're doing. Number nine is probably the most important part of this entire policy, and that's a public service expectation. Paramount to anything else, this policy does not work if it does not work for the public. So we need to make sure as far as departments, employees, that we have coverage to the public during those times and that the public does not take a back seat. You do not do a 410 schedule as a benefit to the employees. You do it as a benefit to the public to serve them outside of the regular working hours. And so that would be the primary focus of the employees is to make sure that we are providing that service to the public before the normal start time of the day and after the normal end time of the day. Furthermore, in that policy, remote work, we already have that in our current policy, but we'll be reiterating that. And then number 11, implementation planning. The proposal would be to finalize the... Yes, that's the new one. Finalize... The administrative schedule right now from now to June 1st, kick it off June 1st to June to August 31st. That would be the trial period. And then do an evaluation at that time to see if this is something that we continue or something that we discontinue. One thing administratively, regardless of what direction the city goes, if it is not working, we can administratively change it for certain employees, certain departments, because paramount is the public access. So that would be something we would definitely have to look at there as well. So even if things are not working out, we would end up before August 31st for those departments that are not meeting the expectations and availability to the public. So within this policy, one thing that is very paramount is documentation. A lot of this burden would fall to Mary Ann and Rochelle up front as far as documenting when people come in, if they're not getting the services they need, if people are not available. So documenting everything we get is going to be very paramount during this trial period to make sure it is beneficial to the public and to any other I guess the individuals of the city that need those interdepartmental services as well. So that's kind of the quick rundown of the policy draft here, but it would be written into policy and it would be very much monitored to make sure that we are fulfilling the goals behind the 410 work schedule.

So if we approve this tonight, We start June 1, we end August 31. Will we go back on September 1 to the 5 day? In other words, when are you evaluating to determine if you want to keep it or not?

Great question. So we're going to be evaluating the entire time. That's our each department. And then that last week will be our final evaluation. So come September 1st, we would know, okay, would you recommend we keep going with the schedule or we revert back? So, September 1st would be the decision of when we go forward or go back.

If we make it that long, which I'm hoping we do, I would hope that at the second council meeting in August that you would have a report for us, because I think it's important, because if we get a lot of phone calls, we're going to let you know, but we'd also like to know public, how they're, you know, your data. So it would actually help us to know since we, otherwise we won't meet until that first meeting in September, which will be after you've already made a decision. So it would be good by that third Tuesday in August for our second meeting to have that data for information.

So you're just asking for the first bullet under phase three to be bumped up on phase two. Yeah, yeah.

I just think it's important for us to, because we're the ones making the decision to try this based on recommendations and my observations, et cetera, of some things. But I also agree with you. We don't want to do this and then have some issues with the public at the end of the day. But I think it's good to try it and let's see what happens. But as a council, we need that information then so we can say, looks like it's working, let's keep going, or it doesn't look like it's working, let's go back to September 1st, we'll go back.

Council, if I can add one thing to that as well, I would actually get with Mary Ann Rochelle to do monthly reports. So you're getting continual progress, because again, you as council will be the ones that will, hopefully you don't get the complaints, but if they are, a lot of times when you go to council, we want you to have the information. Yes, I'll work with her to get monthly reports. But we'll definitely present in that council meeting as well.

Right. I have one kind of a quizzical inquiry. So we have four 10s. Are we going to allow someone to work 11, 11, or maybe 12, 10, 11, 11, and then go on vacation, take half a day on vacation? Can you go back to number two? So on number two on there it talks about the core work hours.

So say you have an individual that loves to work at 2 in the morning. Honestly, as a staff member, I get a lot of emails from 2 in the morning. That doesn't benefit the public. And so while that might work for me, that does not work for a work schedule for the public. So we do have the core hours of when they can work. Anything outside of that, that's just crazy to me. But so that is our core work hours. Now, if they do want to take vacation time, they can take vacation time and they can use it accordingly within the schedule. So vacation's a little different, but that can do it now. But they're not able, according to policy, they cannot come in and say two in the morning and then leave at noon because they want to leave early. They cannot work outside of the core schedule without prior approval, which would be a very limited basis. That's a great question. You can't set those two emails to deliver at 7.30.

True. I have a question as well. So maybe Cody knows how they work this. But a lot of the federal holidays land on a Monday. So then what do those work weeks look like? Then they're just three-day work weeks.

So it's a great question. That's basically it. And so there's two things that we're balancing as far as, because another question is, if you have a 10-hour day off, do you get 10 hours of vacation or only eight? Right. So right now we're balancing, I mean, gathering data. The initial response that I was proposing to staff was, you get eight hours vacation and you need to make up the two hours. There are some cities, Centerville City just, Matt, was it you? Someone just sent me Centerville City's policy. And they actually take one of the regular vacation days, and they lose that vacation day, but it makes up for the two hours throughout the year. So as far as those days, yes. Back to, as you said, it could be a three-day workday, depending on the holiday on there. But the hours are very important, especially for hourly employees, because we do track those. And the salary as well. I mean, the salary, if they're working at 2 in the morning, that's just...

Mike had a comment. Just in your evaluation period, we were out of the 410s. A 30-minute lunch is pretty short. It was pretty difficult for a lot of people to take their lunch in that amount of times. We've adjusted it to 45, and it has worked a little better. But like I said, in your evaluation, that might be something you want to look at and pay attention to.

How much, what do you have planned as far as public input on this?

Just receiving input from the public as they come in. Yeah, that'll be one thing. So if somebody comes in at, say, 5 o'clock, and we're open until 5.30, and they say, where's Josh? Josh isn't here. We're going to make sure that they're tracking every complaint we get, every concern like that. And so part of that is also very important to know, is Josh, for example... for the day or is he over at the police department visiting with the chief? So it's very important communication within the office, communication with all the employees is occurring because we need to be accountable to the public.

We plan to put our signs up to let people know the change if we make it and also to put it on our website and things so that way we can start educating the public now. i just want i just want to make sure like starting june 1st this is happening make sure when people come in they know it we can talk to people i don't that will alleviate some of the complaints because if people don't know and then they come in expecting on a friday but no one said anything that's a problem but if we communicated that as you say communication sports also communicate with the public absolutely if council approves it tonight we would start that first thing in the morning

We'll use radio. I can if we need to. Is that radio? That's actually a really good idea.

We have a lot of people listening to the radio.

If anybody has any other avenues, please let us know because we want to get that information everywhere. Well, this was

about the holiday thing. I have the same schedules, four tens. Most holidays do land on a, or a lot of holidays do land on a Monday. But some do land on a Friday. When I have a holiday on a Monday, that's my normal day off. I can flex and take another day off so I have that holiday in that week. So I'm not working four tens that week and not getting the holiday you'll have that on friday for you know christmas and other holidays that rotate throughout the year so you got to factor that in when you're looking at this because some holidays do live on friday so you'll have people that need to take additional days off that week or they'll have too many hours in that week on holiday thank you

Thank you for the clarification. I will go on record as doing 410s is actually a privilege. I'll be honest, being on the Moon Lake board, I wasn't a fan of 410s. I'm still not a fan, but I'm not opposed to it. But it is a privilege. I mean, to be able to have a three-day weekend, I mean... i'm in the wrong profession for sure so um you're just jealous that could be it too well i moved we approved mayor since it was my proposal i'll second okay i have a motion to approve the 410 uh All in favor? Aye. Any opposed? Okay, motion approved. That leads us to the city procurement policy.

Okay, council.

We're just starting to run through the work session. I'm just going to jump to the bottom, so if you could go to the second to last page. Just real quick, the purpose of the procurement policy, I'll just read that on section one. The purpose of this resolution is to establish a clear, lawful, and practical procurement system for supplies, equipment, services, construction, and public works. That's to protect the interests, provide fair access to vendors, promote value to the municipality, and empower employees through clear, delegated authority and streamlined procedures. So we set this policy to ensure that You know, we set the budget like we did tonight. We allow those departments to have a set amount of money. But then the other side of that is we have inverse policy to make sure we're being good stewards of that money. And so second to last page, page eight, breaks down. We have to establish what we consider a small purchase and then a large purchase. And so that number one there is where we set what we consider to be a employee out making purchases, we have to establish what baseline we want to set before we say, okay, let's slow down and make sure we're getting the quotes that we need and giving vendors a better chance at these purchases. So that amount we set is $2,500. We looked at all the purchase orders that were created in fiscal year 25, and we had about 5,000 purchase orders created. And 85% of those purchase orders were in this number one range from zero to 2,500, which is the vast majority of our purchases were in that level, but they were only 10% of the total spend for the year. So we have a high volume in this category, but a really low percent in relative to how much we're spending. So that's why we settle on this amount. We still, they're still encouraged to price check and get the best price possible for the purchase. they're not they don't need to get a purchase order or pull up in the chain command to get approvals once they get to that 2500 threshold that's when we require two quotes with practical written or electronic documentation is to be kept and they do have to get a purchase order it doesn't require the department head approval and finance director and then the city manager notice or approval if required by the manual and then the next level number three is ten thousand to twenty five thousand required to get three working quotes when practical keep that documentation and then it does require the city manager approval governing body approval and required by the ordinance and then budget action or contract signature rules do apply and then 25 000 and above formal solicitation is required at this point unless there's not an authorized exception which would be um if it's out of state contract we do have to change this in the future we're going to change this dependence and not the whole ordinance at that time so any questions regarding the person policy i'd say josh is the appropriate matrix or thresholds for you to conduct business yeah this would definitely expedite things but keep safeguards on purchases as well so i think this is a very appropriate level

Well, this is a department meeting probably 30 times. So, yes, it's been one that has been massaged and moved and everybody feels very comfortable where it's at and actually really excited to be able to get things done.

Part of this was clarification, correct? Yes, definitely. Most of it probably.

This is another one. I'm sorry. Go ahead.

If I may, before you make a motion, if there is a motion, would you please include in the motion that this does go one final legal review? Grant has reviewed this document, but I did make a couple of clarifications. There are a couple of locations where it said ordinance instead of resolution. And so I would like to just get his eyes on it one more time. So if there is a motion, just please include in legal review.

Yeah, this is one I've wanted for a while because I feel like We have great employees, but we need to make sure they have the tools to do their jobs. And it felt like just to go get a hammer or something sometimes felt like you had to go through so many approvals to get something done. And I want them to feel like we trust them and do their job, but I still think there's safeguards and things in there that will allow them to know that they're still being checked, they're still accountable, but they can do their job. So I would move to approve with council review. OK, I have a move to approve with council review.

I'll second that. And a second. All in favor? Aye. Any opposed? OK, motion passes.

Thank you for putting that together.

Did you all have an opportunity to look at the experience? I have a motion to approve the expenditure approval and second. Any discussion? All in favor? Aye. Any opposed? Okay. City Manager's report.

Did you have anything left to report? Just one quick thing because I don't think it's been mentioned. I just want to publicly congratulate our Union Boys Baseball team in taking state, as well as Ronan Weaver winning the girls javelin. Lisa Richards winning the high jump and long jump. Rich Olson winning the 400 meter. Cruz Labrum, Brady Wyman, Ridge Olsen, Hunter Horrocks for winning the sprint medley, and Hunter Horrocks for winning the 3,200 meter. All state champions from Union High School. So I just want to brag on them a little bit. So congratulations. Thank you.

And all the ones that made it to state. Great kids. All right. I...

There we go. The copy that I had, we didn't have that bottom part there. Any committee reports?

Nothing from me.

You did mention June 28th, right? Interfaith concert on the park. Just a reminder, June 28th, it'll be the Interfaith Council Park. It's going to be a patriotic themed one to kind of kick off the 250 year. It's a Sunday at 7 o'clock at the Old Mill Park. We encourage people to attend. We'll probably mention again next month. And I know there's a lot of advertising going around about the 250 things, but the Interfaith is putting on a page run themed music in the park. Thank you. The mayor is invited to go speak. Okay.

All right. I don't know how long. It doesn't have to be long. Just one more reminder for council and Matt, because he's asked about it. Next work session, the time has been moved back to 5.30. Just a reminder for everybody. 5.30? 4.30. 4.30. 4.30. 4.30. Yeah.

Next council is 4.30. The last thing that I have as far as the committee reports is So we have America250.Utah.gov, and they are encouraging the community barbecues to get together, and they have designated July 5th. I've asked that we write up a letter so that we can send them out to the religious organizations.

There is actually a letter that the Duchesne Commerce has put together. And Marianne's had it at the front office. So there's one that's kind of going around Productions County. We could just kind of promote what they're doing, I think.

I would like to send these out to all the local churches.

We have had some of them dropped off. Yeah. Through Interfaith. Through Interfaith. And maybe we could put that on our page, too, what the chamber's doing. Okay, yeah.

And then for anybody that would like to celebrate by walking 250 miles this year, if you're willing to join me, I've got about 144 miles to go. Good job.

With that, I would entertain a motion to- Well, we got a closed session, right? Oh, yes. I would move we go into closed session for purposes of land acquisition.

OK, I have a motion to move into closed session for land acquisition. Roll call. And roll call. Aye. Aye. Aye. I'll second it. Second. Yes, we do have a second.

Let's start again. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye.

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Aye.

Aye.

Aye. Aye. Aye. Aye.

Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye.