Town Council - Regular Meeting
The Londonderry Town Council recognized three individuals for their service, discussed and delayed action on a strategic plan, approved funding for fire station repairs, and authorized an application for a federal fire department staffing grant. The council also addressed public concerns regarding legal expenses and the process for evaluating the town manager.
About this meeting
- Government Body
- Town Council
- Meeting Type
- Town Council
- Location
- Londonderry, NH
- Meeting Date
- June 15, 2026
Transcript
959 sections
This is the London Dairy Town Council meeting for Monday, June 15, 2026. Everyone please rise for the pledge.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
Everyone can please remain standing. Dan has a few words.
Thursday evening. Unfortunately, one of our officers was involved in an accident and got injured, seriously injured. I want everybody to keep in mind men and women who respond to all these emergencies and trying to help people, they're also risking their lives as well. Officer Dyer was a member of the police is a member of the one of their police department for 25 years. And our prayers go out to him and I want to thank our community for supporting him as well. Thank you. Thank you.
First up tonight, we have a proclamation for Christine Campbell. Council favor.
So whereas Christie Campbell has faithfully served the town of Londonderry as a clerk assistant for 22 years, demonstrating professionalism, dedication, and commitment in the performance of her duties. And whereas throughout her tenure with the town, Christie contributed significantly to the quality of public service and the continued success of the town's operations and programs. And whereas Christie earned the respect and appreciation of colleagues, elected officials, and residents throughout through her integrity, teamwork, leadership, and commitment to the community. And whereas the Town of Londonderry is grateful for Christy's years of service and the positive impact she made on the organization and the community as a whole. Now, therefore, be it resolved by the Londonderry Town Council of the Town of Londonderry hereby extends its sincere appreciation and gratitude to Christy Campbell for her dedicated service to the town and wishes her continued success, happiness, and fulfillment in her future endeavors.
thank you up next council bouchard has a proclamation for kelly karen resolution uh resolution 2026-05 a resolution relative to the recognition of kelly karen for dedicated service to the town of londonderry whereas Kelly Caron has faithfully served the Town of Londonderry as Deputy Town Manager and Director of Planning and Economic Development for four years, demonstrating professionalism, dedication, and commitment to the performance of her duties, and whereas throughout her tenure with the Town, Kelly contributed significantly to to the delivery of quality public service and the continued success of the town's operation and programs. And whereas Kelly earned the respect and appreciation of colleagues, elected officials, and residents through her integrity, teamwork, leadership, and commitment to the community. And whereas the town of Londonderry is grateful for Kelly's years of service and the positive impact she made, on the organization and the community as a whole. Now therefore, be it resolved by the town council of the town of Londonderry, hereby extends its sincere appreciation and gratitude to Kelly Caron for her dedicated service for the town and wishes her continued success, happiness, and fulfillment in her future endeavors.
Thank you.
Thank you.
Up next, Councilor Combs has a proclamation from McKenna Duffy.
Yes, thank you. This is a resolution recognizing and congratulating McKenna Duffy upon her high school graduation and expressing appreciation for her service as an intern for the town of Lundary. Whereas McKenna Duffy has served as an intern with the town of Lundary, contributing her time and positive attitude in support of town operations. And whereas during her internship, McKenna has demonstrated curiosity and a willingness to learn, which have made her a valued member of the town's workplace. And whereas McKenna's assistance has supported the important day to day work of municipal government and has been appreciated by town staff and those who have had the opportunity to work with her. And whereas McKenna has recently graduated from high school, marking an important milestone and the beginning of an exciting new chapter in her life. And whereas the town wishes to recognize McKenna not only for her accomplishments as a student, but also as her contributions to the town and her commitment to learning more about public service and local government. Now, therefore, be it resolved that the town council of the London Derry County Hereby congratulate McKenna Duffy on her high school graduation and expresses sincere appreciation for her service, dedication, and contributions as an intern. Be it further resolved that the town extends its best wishes to McKenna for continued success in her education, career, and future endeavors. Congratulations, McKenna.
all right awesome everybody smile one more there all right awesome thank you i'll send it to you all right with that i will open public comment
Good evening. One of the 6 overlook have. The last time Council meeting stated that questions asked the public comment would be answered at the end of the meeting. It was asked at the end of the meeting of the questions asked during public comment would be answered and the response was well if we can if they weren't answer during public comment they would be answered at the beginning. Of the next meeting, we're at the beginning of the next meeting. I was curious if those questions were going to be answered. What specific question did you have? It was also stated that Councilor Faber would Write down the questions and he would answer them. So you guys have the questions. Okay. So are you going to answer them?
I will answer them, but I can't at the moment.
Okay. CONTINUING PATTERN OF NOT ANSWERING QUESTIONS. A COUPLE MORE. DURING THE BUDGET DISCUSSION LAST MEETING, IT WAS MENTIONED ABOUT A 14% SPIKE. I HAD E-MAILED THE TOWN COUNCIL CHAIR AND ASKED WHAT THIS 14% SPIKE WAS. WAS IT AN INCREASE IN TAXES AND IF SO, WHEN WOULD IT BE EFFECTIVE? I got no response. I actually emailed twice. I also emailed asking about the consent agenda tonight. There's two engagement letters that are listed. One is attached. The other is not. I asked the town council chair why. I got no response. Dan Bouchard did respond and said, well, he asked that same question. So I guess my follow-up question to that is, how do you vote on something that people might potentially have never seen? The last one was another email question that went unanswered to the town clerk about the dog registrations. It was brought to my attention that police officers, which has been corrected to the animal control officer, visits houses to deliver mailers to anyone that hasn't registered their dog, and I asked why during this time of exceptionally high fuel prices, we're driving a mailer to individual houses for a dog that might not be in their possession, might have passed away, or they just chose to move out of town. Seems like a waste of resources, even though it was stated that the animal control officer had free time I'm not sure why we drive around. I know I don't drive as much as I used to because I don't want to have to pay $70 or $80 at the pump every other week or every week. So those are my questions.
That's it. Thank you.
Mr. Chair, can I answer one of his questions? Sure. At the last meeting, Mr. Esty came up and asked how much the town paid for legal fees against Councillor Paul's accusations against her in the investigation. That total was $8,692.97. They were all unfounded.
Okay. Anybody else in public comment?
I'm going to sit. You have to bear with me. My printer didn't work.
Good evening, Christine.
Good evening. Christine Perez, 5 Wesley Drive, Londonderry, New Hampshire. I have submitted my name again to run as your state representative. It will be my honor to serve for a third term representing and working for the town as well as the schools of Londonderry. My goal for my constituents is to represent them and work with both true Republicans and Democrats to obtain the needs for this town. Wait a minute, bear with me. I do not always agree with leadership. I do what is best for the town and for the schools. I have learned over the past years how easy it is to be fooled by wolves in sheep's clothing. Mark my word, I am not one of the wolves. I am a true Republican and a patriot. I have no need to pretend that I am something that I am not to be elected. I recognize these individuals and their extreme agenda and I will not be influenced and you will always know exactly where I stand on every bill. I believe in local control in spite of being told that we are a Dillon rule state and not a local control state by the Speaker of the House. I believe in public schools, I believe in local zoning laws, and I believe that the people in the town have the right to decide what they want for their town. I know that in a state with municipalities ranging from 43 residents to 115,000 residents, that one size does not fit all. Not now, and I never have had any financial, personal, or political agenda. I respectfully ask for the town's support. Thank you.
Thank you. Anybody else in public comment?
Seeing none, I will close with a comment.
First up tonight, I will accept a motion to accept the resignation. We have a resignation of Patrice Ruff-Burbine of the Recreation Commission.
So moved. Second.
A motion from Sean, a second from Ted. Any discussion? All those in favor say aye. Aye. Any opposed? Chair votes in the affirmative, 5-0. Patrice, thank you for your service. Up next, we have interview for the planning board. Is Brent here? Come on up, sir. Brent, as we have in the past, we'll give you a chance to say a few words, and then see if the council has any questions for you.
My name is Brent Laskawa, and I am looking to possibly join the planning board here in London area, New Hampshire. Londonderry has been a town that I've grown up in, been here for 34 years. I've seen it grow from 102 being two lanes to now eight lanes wide. I've seen it grow from 10,000 to roughly 30,000 people. And I have expressed my interest in staying in this town and continuing to start my family when that time comes. I've always loved this town and what it brings to the community. I WAS PREVIOUSLY ON THE ZONING BOARD FOR THE TOWN OF DERRY. I JUST RESIGNED BECAUSE I DECIDED TO RENT OUT THAT ENTIRE PROPERTY TO BECOME AN INVESTMENT OPPORTUNITY FOR ME, AND I RELOCATED TO HERE IN LONDON DERRY, BACK WHERE MY ROOTS ARE. AND DURING THAT TIME, I WANT TO, YEAH. I decided also to pursue a master's degree in finance. So in regards to numbers, I do want to get more on budgeting and whatnot down the road. I want to progress my way up, higher up, potentially higher than the planning board. But I know I need to put my foot in somewhere, become an alternate, work my way up to the ranks in due time and build connections with the people in the town. So that's what I have for you.
Excellent. Thank you. Anyone have any questions?
Have you gone to any planning board meetings?
I have been to every planning board meeting this year.
Really? And do you have, I noticed you have a background in, you said investments and real estate? Yes.
Is that correct? I just obtained my real estate in the process of getting the license. I passed all the tests. I'm going to be a salesperson as well.
Do you see a conflict of interest there?
I do not.
Can I ask why? Why you don't see the conflict? I mean, you're going to be working with developers, and these could be potential investments for you.
Can I ask why it wouldn't be a conflict of interest for Giovanni Verani, who's also on the board?
He is a ex-officio sitting in for a town position.
No, that's fully respectful of the question, and I feel like I can put my personal- And I wasn't on the council when he got elected.
What's that?
That's fine. No, I feel like I can put my emotional beings aside and do what's best for the town and not- intertwine any of my personal agenda with anything in regards to what is best for this town of London as I've seen it grow for 34 years.
It's just a difficult board to jump into.
Any other questions? What do we want to do?
I'd like to make a motion to appoint Brad.
Lyskawa? Lyskawa, yes. Lyskawa.
um as a two-year alternate position of the planning board expiring december 2027. i have a motion from sean second a second from ted any further discussion all those in favor say aye aye any opposed uh i'm just gonna abstain i just don't know enough about him chair votes in the affirmative four zero council paul abstains
I abstained also. Oh, you did? I didn't hear. Sorry.
It'll be 3-0. Dan and Paul both. Councilor Bouchard and Councilor Paul both abstained.
Thank you. Thank you, sir.
I didn't hear you, Dan. You said a lot. Okay. All right. Up next, we have a public hearing to get input on the 2027-2029 strategic plan. Do you want to start with a few words or do you want to start with?
Sure.
Okay.
The strategic, I just want to remind everybody, the strategic plan process began last July, 2025, when the town council directed the town manager to begin work and develop a strategic plan for the town of Londonbury, moving forward starting with the fiscal year 2027. And so over the course of the past year, the town staff has met with different departments, multiple boards and committees. and held three different public engagement workshops, as well as offered the opportunity for the public to comment online or in person on what they believe that the strategic priorities for the town of Londonderry should be. And so the draft, and we've also discussed this at two town council workshops on April 13th and April 22nd. And then it's been on the agenda for the past three town council meetings as well. So the objectives, the action items and KPIs on this plan have come from the residents and the departments and the boards serving this town. And it's from their input that this plan was assembled. So at this point, We hope to get any more input from the council and the board, the council and the public. And we're hoping that you opt to move forward and support, and it becomes your strategic plan after.
So we go to the public hearing? Yep, I'm going to accept the motion to open the public hearing.
So moved.
Motion from Shawn, second from Deb. All those in favor, say aye.
Aye. Any opposed?
Chair votes the affirmative, 5-0. Anyone from the public wish to comment on the strategic plan?
Come up to the mic.
Seeing none, I will accept the motion to close the public hearing.
There was somebody getting up. Okay.
Sorry, I- Okay. All right, that's fine. Come on, yeah. You're good.
Thank You Martha Martha Smith 38 Chester Drive and I would just like to say that I'm in favor of this I think that I commend the town new town manager for making strides with this I think to have a plan to have policies that are in place that everybody can follow is a great idea. I think it should be a working document that you keep looking at and changing as the need comes up. But I think to have a plan that everybody knows about and we're following to get our town back on track. That's how I see this. So I just want to speak in support of the strategic plan. Thank you. Thank you. Anybody else?
Good evening, Bob.
Bob Slater, One Stonehenge Road. There's a lot to this strategic plan. It's going to take some time to implement a lot of direction by the town. I attended one of the morning sessions that the town manager had put on, well attended by local businesses. And my main reason was to make sure that the school has a voice and to be part of this because that's a think would be a good good factor with what we've got in place at the school district to incorporate it into the town side as well and I think it would be beneficial that the school is a big participation in this strategic pan plan and we implemented ours four or five years ago and got our business in order and that's basically what strategic plan is going to do and i think with the town and the school working together and sharing some of the ideas we have on our side with our population and our budget wise and the town on their side we're working very well together so i i really uh think this will be beneficial for the town with the school is a big um
know big part of this too so i just want to express that to you guys too thank you anyone else on the strategic plan all right i'll accept the motion to close the public hearing motion from dan second second from deb ted i i heard okay um all those in favor say aye aye any opposed chair was the affirmative
All right, back on us. What do we want to do? I actually have some edits that Kirsten and I have emailed over to you if you can access your email, be able to put up onto the screen for everyone to see.
I can't actually get into my email on this computer.
Oh, that's unfortunate.
Yeah, this computer is the same one that you guys have.
Okay. Is there a way to put it in the network folder?
I can try and get it over there. It's going to be a minute, though.
Okay, so only reason, so I have some edits and some constricting down of some of the items and the tasks as I feel like there's a lot for us to chew off in the first time going around for this. And as well with some staff members being down in different departments around Town Hall. I think that maybe streamlining part of this and condensing it down would be good for our first go around and it's it's a lot to chew off within the first year to two years and i think that we should some of the items once you see it it'll be it'll make more sense
Well, I personally think we've talked about this for a long time now. Everybody has given inputs. I thank you for sending me your changes, which I'm sure they're going to make. And I told you how I felt about them. Good. Just so everyone knows, Ron had four changes. I had requested publicly at a town council meeting that he share them, and he did. And I went through them and I responded. Just so you know, they were B1, E2, F1, and F2. I agreed with one, and that was the B1. But the other ones, I could take or leave. It wasn't a big deal, but I gave him my two cents on it. I feel that we're pushing this and pushing this and pushing this off. And as Kirsten said, it's going to be a living document. It's changing. We've had now public hearings. We've had public input. Everybody's had opportunities to make changes. I would hate to start all over again. And so for me, I would like to push it forward with your changes in it and just move forward. And then if we need to go back and revise something, then we go back and revise something. But this has been going on since what, November?
i'm not sure they yeah i don't think anyone's proposing not pushing forward i also don't think we've been talking about approving this since probably april yeah we've been in the long term building of this for probably before november yeah it's been a long time i agree with you we just i just want to see it something move forward yeah yeah i just want councillor combs to have his yeah i'm just waiting to see what he's oh yeah
I have no idea.
You're pulling it up on there.
So, Ted, just so I'm clear on this, the changes on this, are they indicated in any way as red lines or anything like that? No. What am I looking for when I go through this?
No, it's just it's been shortened down and condensed. There's been items that have been removed.
So is all the text new or? I guess I'm just, I just want to be clear.
I would say it's a, you know, large part of it would be either
new document and or just items deleted off of it compared to what was presented before so ron yeah if if we change anything does that mean we have to have another public hearing i don't think this requires a public hearing i think we did a public hearing to to get public input yeah but i don't think it's something that requires a public hearing again let's have let's have i gotta see what that says council comes go through it and we'll discuss it
You pull it up on there.
No, it's not in the folder.
It is in the folder now. It might take longer to populate on your computers. But if you go under June 10th, June 15th. So if you go, you should be in there right now. And it's the bottom. It's strategic plan one. That was the name that Councilor Combs saved it under. So you should be able to open it there. Yeah. I'm gonna see if I can do this to tile it.
So CC 2026, Tone Council 15, there it is.
We're nothing specific. So what are we looking for? Yeah, that's where he's at.
Yeah, right there. This one? This one?
Yeah, that's where she's at right now. Everyone have it pulled up?
It's got the page numbers on the bottom, so. All right. Whoa, whoa.
Do you want to continue, Ted? Everyone has it pulled up now.
Yeah, just trying to pull up the other document as well at the same time to do a comparison.
Can I ask, when did you email us out to just one person?
I just sent it to the Kirsten now. You just sent it now? Yes.
Why did you wait last night?
So I would suggest that we have no idea what we're looking at. Staff should look at it, boards and committees. The public has no idea. They can't even see it. I mean, unless you can squint your eyes and see this. And we just got it literally now before the public hearing. It started on July 21st of 2025. Perhaps maybe, hate to delay it again, but give us a chance to look it over.
Okay.
I don't know what kind of changes we have in here, how many there are.
I mean, this is a working document. I think we can move forward tonight, and we can always bring it back later and say, let's tweak it or something.
You have to wait.
Sorry.
I mean, that would be my thought, is that we move this forward tonight. A lot of time has been put into this. A lot of work has been put into this. And it's a working document that can be changed as we move forward. I think it's been very clear, Town Manager has said it in the past in some of these hearings, you know, it was questioned, well, what if we don't, you know, reach that mark. Well, then we don't reach it, and we're going to tweak it, and we're going to change things.
So I guess my thought on it is, and I haven't got an opportunity to look through this, and I think getting to look through it would be good, but I do think the other one was weighty. I do think that going through this process, we don't, we've never been through this process before. And that's my hard challenge with it is if we're, I do appreciate time taken to kind of, let's make it a little smaller, see what it can do, see how the process works. Because I honestly don't know, and I don't think we went over this very well, what's the next step from here, what happens? So we can say it's a living document, but I have pause of kicking off something large right away. I guess if we're gonna improve something, I'd rather improve a smaller version of it and we can add stuff back in. Because I don't necessarily feel the need to wait either. But if we're going to approve one of them, I'd approve the smaller one and then add stuff back in rather than improve the larger one and then take stuff back out. Because then we're going down a road where do we start on everything? At least with the smaller one, we know we can start on everything there.
But we don't know what the smaller one is, Sean.
That's the point. I'm not saying we should or shouldn't. I'm saying if we approve one, we should approve the smaller one, but that's only if we approve one to move it.
I just don't understand, Mr. Chair, may I speak to Ted? Yeah, please. Ted, I don't understand why you waited until now. You've made no changes to this document all along, spending almost a year. Yeah, he added economic development. You added economic development. It wasn't a year.
We've been going over this for, what, three meetings?
This started in July of 2025. This is 26, right? Am I in the right year?
Yeah, we started in July.
Not to speak for Ted, but I think if we're going to make changes, now is his last chance, right? So he should make changes now.
Yes, but my point is, Ron, he had been working on it. It would have been nice if an email went out to everyone, a heads up, hey, I've been working on it. Here's a draft of it. Anybody got anything to say or something? So at least we could have read it before the meeting? I mean...
Well, I can't send it out to all five of us because now we can- No, it's not, Ted.
Don't pull that card. That's not true. It's only a quorum and a violation of 91A if we all respond. So if you said, hey council, this is informational only, please read it. This is what I'm presenting. Do not respond to this email. You can do that and that is not a violation of 91A. And I'm getting tired of people playing the 91A card to protect themselves.
uh i can't fault somebody for being careful in the time he should know he's been a council for a long time well someone asked for my uh i just think that that's my comments if there's anybody else i want to respect his opinion why don't we at least go through it and see what he has to say i mean we're here why don't we go through his changes do we want yeah i mean i don't know why don't we hear what he has to hear what ted has to say right i mean let's
I just think it should have been.
This is a. Both at the same time.
This is just.
You can at least hear what Ted has to say, and you don't have to vote on it tonight, but at least let him hear what he has to say.
You know? If we're not going to vote on it, rather than having someone read it to me, we could read it. If we're going to vote on it, then yeah, I need to hear what it is. But if we're not, I don't need to hear it read to me so I can read it again.
Okay, well I think we need to discuss it. Okay. I mean, right?
But how can you have the two documents to contrast each other?
Right. And Mr. Chair, you can't. We all have the document in front of us, right? We all have the original in front of us.
So we've got to read both documents at the same time. There's no red line. I don't know what was changed, what wasn't changed. You can see both. All right.
Let's go through it. I have... Let's do it.
Chair, just for a point of clarification, you said that this is his last chance to make changes.
This is his last chance.
But it really isn't because... if we implement this all right it's a working document we can still make changes down the road so for example if the town manager came in and said you know this department right now because of you know staffing we're not going to be able to accomplish that all right but at least the other stuff can move forward um so it's not your last bite at the apple
Let me ask the question, because Sean's been through this process before. Can we make changes after the fact? I just want to confirm, because we sometimes throw things around up here.
We absolutely can, but my recommendation is that I don't know how extensive these changes are. These folks don't know what we're approving for them. Staff does not know what you're approving for them. And the boards and committees don't know. I mean, I don't know how extensive these changes are. It's not wise to make such big decisions with changes at the very last minute without time to analyze those and think them through. I would suggest that if we're going to do this, you delay it. It's better to do it right and then have a chance to read it over and then ask him questions of what he's proposing to do. Again, I don't know how extensive these changes are in here. There's no way for us to tell until we look at them side by side and do a methodical process.
Mr. Chair, I'd like to move forward on what we have now, and then we can look at Ted's things later and review it if we have to make changes. So I'll make a motion.
I have a motion from Dan. I feel like we need to discuss this before we move forward with something that we don't all feel comfortable with.
The document that I'm looking at and the motion I'm going to make is a document that we've all been working on that the public is aware of. I'll move that the Londonderry Town Council hereby approves the 2027 to 2029 strategic plan and directs the town manager to begin implementation of the plan. That's my motion.
I'll second it.
I have a motion from Dan and a second from Deb. And discussion is I am in favor of the strategic plan. I want to hear what Ted has to say. There's four things that I emailed the counselor that I wanted out of this document to change tonight. So I will not be approving this document as written, as your motion states right now. I will not be approving it. I do want to approve a strategic plan for this town, but I don't want to be forced into it. I want to hear what all the councils have to say, and I had my own input that I put in there.
So, Mr. Chair, when you said you had four issues and you sent it to all of us.
I sent it to Deb because she was the only one that asked me.
I got it. And, you know, we got to review it. So, I mean, this is, to me, last minute trying to torpedo this program. That's my that's my opinion.
I am not trying to laugh. I support the program. Sean and then Ted.
Okay, Sean. So I think it's an unfair mischaracterization of trying to put torpedo it in the end of the day. This is the council strategic plan. We're trying to get it right. If changes come up, changes come up. I'd rather do this right in the first time through than to just ram something through because you just want like something that's sitting on the paper. Let's take a look at it, figure out what we should do, get it right. We're going through this long process. This involves strategy over years. Okay, one more meeting. It's better than getting it wrong and going over years and doing it wrong.
Okay. i guess at this point i'll just table it to the next meeting then if everyone wants more time to review it this is why nothing gets done in this town i'd rather have something that's actually going to be reviewed and concise instead of being ignored so yeah i'll take council privilege and table it to the next meeting then okay let the record show that councillor combe has invoked council privilege
Just one thing, Chair, I would just ask that you consider July 20th, the 6th is pretty packed. Okay. That would give you a little bit more time. But the council has to vote on that. He's got to take his college privilege back.
Okay.
Otherwise it automatically goes to the 6th and it's already packed.
So do we need a vote or consensus?
Well, he would need to withdraw his council privilege. And then, so just right now, there's only one item on the agenda for the 20th. So that would be a good night to spend some time. You would have more time to think about it. Again, like Councilor Faber said, it's better to do this right. This is a big thing than to try to rush it. And that way, we can take your changes. We can draft something up with your proposed changes. We can draft something up with his proposed changes. Show the difference between what was proposed there before. We can get it out to staff, we can get it out to boards and committees, and the general public can have a chance to look at it and provide comment on it. I think that's a better product I would suggest for you if you would do it in that fashion. But he'd have to withdraw his Council of Privilege. Mr.
Chair, I will rescind my Council of Privilege for the next meeting and request that we move this discussion to July 20th.
I'm open to that. I would like to see, because I didn't see your four changes. Okay. So I'd like to see those. Okay.
And I will send you my responses as to what I said.
Yeah, that'd be good. Yeah, I didn't see any of that. Just be careful. Do not do that, because that violates signing away. Just get us the changes. We will draft up new documents. We'll send it out to everybody. We'll publicize it to the public boards and committees, and that gives them more time to provide comment if they wish to do so.
Okay. So- I will accept a motion to move this to- July 20th. July 20th.
Do we need a motion to move it to July 20th?
I think we need a vote. He just withdraw his- It's so moved. I have a motion from Sean. Second. Second from Ted. Any further discussion?
all those in favor say aye aye any opposed aye dan councillor bouchard and councillor paul opposed javos in the affirmative we'll move this to the 20th um mr chair may i request that we get a red line copy of this um have ted he sent it to kirsten have those guys send it to us so we can actually Like I was just going, I mean, there is a lot taken out.
Let me ask you, is it possible to redline it or? We can do that. Okay, okay, perfect.
There is a lot eliminated. Okay.
Get yours, like I said, and if you provide us with yours, we already have what he's proposing. Absolutely. We can show you the comparison documents.
All right. All right, up next, receive public input and discuss and accept unanticipated revenue. From the Comprehensive Opioid Stimulant and Substantive Abuse Site-Based Program. Captain Allen, come on up. Good evening, sir.
Good evening. I'm here with Detective Wrights. She's going to go up as well. She's our COSEP officer, so she'll answer any questions you have. Excellent.
Essentially, we have a grant ongoing that funds detective rights position.
And we're asking for additional funds for a hidden in plain sight trailer that's going to be covered by the grant fully. So any questions you have, we'd be happy to answer.
Any questions from the council?
Can you tell me what kind of programs you're initiating with this and how this van will be used, what it will do to help with the problem, please?
Yeah, so I can show you a picture too if that's helpful. Can you see it? Sure, I can't see anything.
You wait, you'll be old.
So basically it's just a big trailer that will have a mock bedroom in it, like a teenager probably mock bedroom. where parents can come and walk through it and see where kids, like, kind of trending drugs, what they look like, where they're usually hidden, go over what hides look like, just the kind of things that are trending right now, just to help prevention and things like that. So if we have, like, drug take-back day, school events, parent-teacher conference, touch a truck, just any kind of event we can bring it to and make awareness.
Okay. Will you be bringing it to organizations like the Y, or like that for those kids to come, or maybe some churches, youth programs that are in town that we have.
Potentially it's more for the parents, though, because I don't want to give the kids any ideas.
But the parents are at the kids there. It kind of reminds me of the fire truck, you know, when they teach you how to have your fire detectors, what it's like, where to put things.
Same idea, yeah.
You'd be visiting the PTA groups and stuff like that? Yeah, like that. Yes, yep. Try to educate parents.
I'm open to any ideas too. I'm sure we'll post it and get feedback from people and where parents want.
Maybe partnering with Vinnie Kuro when he does the car safety things. I know they're little babies, but those little babies grow really quick when you feed them. That's true. So next thing you know, you've got a teenager, or a young adult, you need to know this sort of stuff. So I think partnering with as many.
organizations as possible absolutely now what's your time frame i believe we have to purchase everything by september oh that's when you got to submit um yeah and what is your if you receive the money what kind of time frame are you looking at to have everything completed for the trailer i'm not sure i'm working with um jr i don't know
Yeah, so we're working with J.R. Valente from the building. He's going to be helping us out with the trailer part of it. He's the one who got a lot of the prices.
So the trailer has to be purchased by September 30th.
Purchased by September 30th. Okay, thank you.
This is an amendment to a grant that we've already accepted to increase our ability to utilize Detective Reitz, and I apologize if I got that wrong, and the purpose of the grant, and preventing opioid overdose.
Did this come from through Congressman Pappas' office or one of the Senator's office, the grant money?
Just stay up here.
No, it did not. This is a separate organization that operates through the federal government. However, it is specified for specific purposes through the, is it HSA? HSI? It's one of the Department of Justice, one of their subdivisions for this purpose. We're one of four or five communities, I believe, that take part in this.
Okay, wonderful. I know a lot of time our grant money has come through one of their offices. I just wanted to check through.
This is not one of those. This is a separate bet. They may support it. I don't know the details of that level on the federal. But this is through the Department of Justice. And there are, sorry, I was there at the very start of it where it was up north, I believe. I want to say Laconia, but I could be wrong. Is it Laconia? Yeah. The individual was working at the police department and started a program like this, and it did such a good job that the federal government requested they spread it out.
Wonderful, that's great. Well, it's great to see it be expanded here in Lender.
Will you guys also be maybe working with other related towns because we know that it has no boundaries drugs correct um but other times not all the towns didn't get the grant and this is a wonderful way to educate parents on you know what's going on so would we you would be able to do that like go to different like Hudson and Derry and when even Wyndham I mean probably even more so Wyndham but yeah the Merrimack officer so um the only ones kind of like southern are me and the Merrimack officer so we kind of teamed up to
outreach to surrounding towns as well.
That's awesome. I really think that's important because it's not just here. And people come across borders.
Well, what happens is when you get something like this, the surrounding towns find out about it and they'll start putting requests in for it.
Yeah.
And it could reach the point where Detective Brights is inundated with requests and maybe- That's a good thing because that means people are listening, so that's a good thing.
So hopefully we'll have this ready for next year for Old Home Day, which would be nice to display at Old Home Day.
Even at the concerts.
Right, even concerts at the Common, something like that. That would be great.
I just think how helpful this is going to be for parents, especially like parents who are experiencing this kind of thing, to see and firsthand get to see physically and interact with this.
It's a wonderful thing. And the pasta program. Which is the grandparents taking care of kids nowadays. Yeah. These parents who have stopped parenting years ago, and their kids had kids, and now all of a sudden they're parents again. And that's a whole program through the greater Y that goes to Manchester, Goffstown, Rochester, Londonderry, Wyndham, all of them. But to re-educate, because it's a lot different. As a grandparent, it's a lot different than when we raised our kids. So that's a whole other level of education that needs to be kind of coupled into this.
Mr. Chair, I'll move that the London- We can't, we have to open public hearing first.
Really? I'll accept the motion to open public hearing. So moved. Motion from Dan, second from Ted. All those in favor say aye. Aye.
Any opposed?
Chair votes to be affirmative.
Anyone from the public wish to comment on this program?
Seeing none, I will accept the motion to close the public hearing. So moved. Second. I heard a motion from Dan and a second from Ted. All those in favor say aye. Aye. Any opposed?
Chair votes to be affirmative.
Back to us. What do we want to do?
I'll move that the Londonderry Town Council hereby accepts the additional amount of $45,000 in the amended grant terms of the Comprehensive Opioid Stimulant and Substance Abuse Site-Based Program Grant from the New Hampshire Department of Justice.
A motion from Dan. Second. A second from Ted. Any further discussion? All those in favor say aye. Aye. Any opposed? Chair votes to stay affirmative. Thank you guys for reaching out for this grant, it's been very helpful. Thank you. Especially for new parents. Thank you. Up next, we want to receive and discuss input from unanticipated revenue. OF $10,000 IN FISCAL YEAR JUNE 30, 2026. YES. MR. CAMPBELL.
SO WE ARE LOOKING FOR APPROVAL TO ACCEPT UNANTICIPATED REVENUE FUNDS. YOU CAN SEE UP THERE THAT WE HAD SOLD VARIOUS DPW EQUIPMENT AND VEHICLES AT AUCTION TO GET THE BEST PRICE POSSIBLE. THERE WAS ALSO A SALE OF TOWN PROPERTY TO THE PURPOSE ENERGY. As well as wellness funds that we received from health trust insurance in addition to that the recreation revolving also received a donation from New England fusion fast pit for $7485 which will be going to the recreation revolving fund the rest will be going to the general fund.
Any questions for Justin.
So I will move that the Londonderry Town Council hereby approves Resolution 2026-08, accepting the unanticipated revenue in the amount of $68,091.50 as presented under 31-95-B-3A. I have a motion from Sean.
Second. Second from Dan. Did I miss it?
Did you open the public hearing?
Maybe I missed it. You're right. Thank you.
I take a motion to open the public hearing.
So moved.
Motion from Ted. Second. Second from Deb. All those in favor say aye. Aye. Any opposed? Chair votes to stay affirmative. Anyone from the public wish to comment on this resolution? Seeing none, I will accept the motion to close the public hearing.
So moved.
Motion from Deb. Second. Second from Dan. All those in favor say aye. Aye. Any opposed? Chair votes to stay affirmative.
Back to us. Mr. Chair, real quick, I just wanted to say, I didn't know that we send items off to auction before. This is a good program that the state has. How often do we take part in this?
So I got to give credit to the DPW guys on this one. They had a lot of different items that were past their useful life for the most part. And the other alternatives we had were not going to yield us significant They weren't going to yield us the $60,000 we have up there. It was going to be much less. So they explored options and found this. It's one of the items that we're looking at going forward as lead times and various other items kind of increase the value when you're trying to get rid of, or not get rid of, but replace your older gear.
Wonderful. That's good.
So Justin, does this include money from the senior center when people give money as well?
So I'm not trying to say.
So when people are making fees that you're collecting from the rec program.
So what this is, this was a donation to the Rec Revolving Fund. Separate from the senior center, the fees you're, I believe the fees you're looking at are for a service or for a program or for the membership. Okay. That's part of the reason we established the Senior Affairs Revolving Fund this past election.
Yep.
Because the, I'm not going to remember the name of it, but the previous organization had diminished. So we established our own to allow that to continue. That's separate where we won't need to accept the donations on that regard because it's part of the responsibilities of the revolving fund.
The reason why the $7,000 from that group, from the use of the recreational fields, is we have fees that are in place that were never approved by the council. So I directed them, don't collect fees that are illegal for us to do. Ask them for a donation. It's the best we can do. So in order to do the donation, you have to have the public care and accept the funds. This is why we've got to update our fee regulations because we have those that Only you can do that. You're the governing body. You have to approve those after a public hearing. So I told them not to collect those fees. They took the donation for $7,000. They agreed to pay it. So that's why we're in this process for that.
So how do we rectify this?
Chapter 15 is what I proposed last year for updating our fee regulations so that we can have compliance with the law so we can collect those fees appropriately.
Okay. Okay.
Do you know what law, I just want to look up, 419A.
Okay, thank you.
Any other questions for Justin?
Not on this, but I have something else I want to bring up. Anyone make a motion?
Yeah, so. I'll move that the London Area Town Council hereby approves Resolution 2026-08, accepting the unanticipated revenue in the amount of $68,091.50 as presented under 31-95-B, Section 3-A. A motion from Sean.
Second.
Second. I heard Deb first. No, give it a turn. Okay. Any further discussion? Seeing none. All those in favor say aye. Aye. Any opposed? Chair votes the affirmative, 5-0. Thank you.
Mr. Chair, as we talked about Chapter 15, I'd like for the council to consider that we set this, bring this forward to the council so we can act on it so we don't have to vote on this every single time. So RSA 41-9 requires municipalities to adopt fees through a public process when those fees are intended to recover the costs of municipal services. One of the most significant benefits of Chapter 15 is the creation of a single comprehensive master fee schedule approved by the town. And we have a lot of fees in this community that we collect. Building department, fire department has permits, inspections, our police details, recreation programs, our facility rentals. So I'd like to see the council... address this and vote on it so i've got a motion that i'd like to schedule a first reading on july 6th 2026 on the town of londonderry administrative code chapter 15 fees and master fee schedule with a public hearing on july 20th 2026. dan we've just heard that the schedule is pretty full for july 6th so i will put it down But that would be just a first reading, and that's my motion, is that we just have a first reading. Usually we waive the first reading anyway, so I don't think it's a big deal. But this has to be addressed.
I will address it on a future agenda.
I have a motion.
Okay. I have a motion from Dan.
I'll second it.
A second from Deb. Any further discussion?
I think running this stuff through via motion is probably an improper mechanism, so I oppose it.
I just want to say that I would like you to set a date for it to be on the agenda. I'm still waiting for the agricultural thing, which is no big rush.
I have it on tonight's agenda.
It is? Yeah. Well, there you go. But I'm just saying I'd like to know.
I have two things that you asked me to put on the agenda. I have them on tonight's agenda for you. Thank you. I think we just found out about this right now.
Well, this has been brought up before.
This has been brought up in the past.
We're losing money. That's not a good thing.
If it has to come before us and we have to approve it, we're not losing anything at that point.
But I think you could get more.
Yeah, I understand. I understand the need. I just want to.
You know, we need to update our fees and everything, so.
That's fine, I just don't think you have the appropriate avenue to do it. I mean, we need to schedule it so we can figure it out, so let's put it on a future agenda. But that's fine, you have a motion and a second? Any further discussion?
That's just for the first reading, right? Yeah, that's just for the first reading.
And it would go on to the July- July 20th for a hearing, is what I'm asking.
I don't even know what comes after that.
I will put it on a future agenda, but I don't want it on the 6th, so I'm going to be voting no. Any further discussion?
So if I put it on the 20th with the public hearing, I will just put it down.
I know like I did with Deb. So you're just going to do it.
But yeah, and it takes time to look into this.
It just seems like we we have a lot of things that come up And it's always, we'll put it in the future agenda, future agenda, and we don't see it.
So that's what I'm bringing up. So I just wanted to respond to that. I think we have a lot of things that come up with a false sense of urgency that you all of a sudden have a motion pre-typed out for you to read as well.
Not pre-typed for me. I did it.
As you know, I type all my stuff up. In my own defense, Dan, I honored Deb's request, so I think I would honor your future request.
Jesus, it was buried.
I haven't not allowed anyone's request yet since I've been chair.
Well, I've seen a lot of things that we've talked about on agendas. of things coming up and then it's like, all of a sudden it's off the agenda, off the agenda. And when is it coming back up? We don't know. So that's why I'm making the motion.
So we have a motion from Dan and a second from Deb. Any further discussion? All those in favor say aye.
Opposed?
Opposed.
Chair votes no.
I will put it on a future agenda, but I don't want it to be. Let's see, up next we have discuss the request from a resident sponsored by Councilor Bouchard. I'm going to turn it over to you, Councilor Bouchard.
Yeah, I had a resident put in a request to talk about the use of legal counsel. I know it was tabled by Councilor Faber. We've tried to take it off the table in the past and he said no. So I sponsored it and I'd like to hear from our citizen.
Just a correction, it wasn't tabled by me. We had to have a vote on it. Three councilors at least had to vote to table it.
You made a motion to table it.
Robin, do you want to speak? Come on up.
So if you don't mind, I wrote this just to get my thoughts in mind. So I'd like to take a minute or so of your time to explain why I petitioned to have this legal use policy put back on the agenda, have it discussed, and hopefully approved. Sorry, thanks. The policy was requested by residents after concerns were raised about the use of legal advisors the legal bills are quite high and have been for years as for the council's use of legal it appears that two members use the vast majority of the time by far i question why the chair and the vice chair need to be on the same call the majority of the time at the council meetings many times They mentioned, including Ted had discussed it. They had brought it to the attorney and the other two counselors had no idea what was going on because they had not been involved. This is a direct violation of the town chat charter section 4.8, which states the council should act in all matters as a body. the same exact quote in the londonderry municipal code section four b having been written into governing documents of the town the assumption would be that would be adhered to with some kind of sincerity some of the processes i'm sorry purposes of a legal use policy is to control legal costs and to ensure a unified legal direction. Without policies, it promotes disorganized communication, which leads to many problems such as inefficiencies, conflicting advice, conflicted problem solving, fractured council, and exposed town liabilities. With all these, they are all evident in the town council at this point and in total opposition of what is stated in the town documents. It was most concerning to me as a resident that when the subject of the legal use policy was brought forth, it was tabled, and it was refused to be discussed. Research tells me most towns, and this is a solution, and cities discuss issues together as a council. And if the decision is made to bring it to legal, one person does so, and the answers are sent to all members, thereby providing the same information to everyone. We as residents deserve to have a policy that provides limited legal expenses, With information being shared by all on the council, to do so would be the best for the town and not cater to individual agendas. We deserve a council that follows the legality of the town documents and considers the tax burden that their behaviors are putting on the taxpayers by using or abusing this system. I'd like to see this be moved forward tonight. Thank you for your time.
Can I ask a question? Absolutely. Sure. So when you said the chair and the vice chair disproportionately used the legal services, where do you get that information?
So I did my homework. I read the town documents, and I looked at the bills from, I believe it was October through March. And there was nothing from dan nothing from deb one from ted and the rest were from the two of you and the two of you were together the majority of the time so it's on the records i mean you can look it up i i did look at last month's legal bills in preparation for this i didn't see last month no i know i've used them zero in the last month there there may have been issues where yeah there were on there trying to hear some things but i just want to know where you got the information there were there were times that it was like There was one that was like four hours on a Sunday evening. I don't know why anybody needs to talk to an attorney on a Sunday evening. It could wait until Monday.
It doesn't mean we were on the phone with them four hours. What that means is they could have done work on there. That doesn't mean that we specifically.
I believe it said a phone call, but I can go back and look it up. I believe it was in January. Is that it? Okay, thank you.
Anything else? Oh, yeah, I've got something else. Okay, go ahead.
So I think there needs to be a policy in place because the way it's been done and continues to be done is to drain on the taxpayers of this community. I'd like to ask Mr. Campbell, as of today, how much is our legal line up to that we've expended?
for fiscal year 2026 we have a budget of 200 000 and through today we have spent 281 298.98 and that's not including any of these investigations that are going on or have you been paying those It does not include all of them. That is what we are currently aware of what we've received invoices for. I believe the last attorney bill we received for general is as of April, so we're missing Mays as well.
Okay. So it seems to me a counselor has just called the attorney for various reasons without the body, the five of us, being aware of it or approving it. It clearly states on town charter section 4.8, town council shall act in all matters as a body under the town charter, including regarding the town manager. Now, council chair has the attorney email the council members to set up a meeting. Then we get billed for it. Gives the attorney a document that he received from the town manager saying, to send to the council. I don't understand why as chair you wouldn't just send that directly to the council without having to send it to the attorney and ring up the legal bills. Ask if we were requesting a legal opinion on it and I have not seen anything on that document being given a legal opinion. These investigations that are underway are on a unanimous vote of the council. the first investigation I told you there was nothing there and I am confident when the investigation is finalized the town manager and myself will be vindicated and I can't wait to see that the legal bills gonna be on that one because we are paying the attorney to investigate it and we're paying the town attorney as a go-between because It's secret. It's a secretive investigation. We don't want anybody knowing. So we're paying for two attorneys in this whole thing. Again, adding the cost of taxpayers. So we sit in meetings with the attorney. And in some cases, we just ignore the advice because some people have an agenda. You heard Bob Slater tell the council at public comment how they handle issues at the school side with the attorney. Yet we continue to operate recklessly on the town side. At the last meeting, it was stated I was violating the law and giving out misinformation by the chair and the vice chair. Everyone should be involved. Recently we had a meeting that I believe violated RSA 91A and violated the law. And I told you this. This was on the June 3rd meeting. It was posted on the RSA 91A3 to consideration of legal advice provided by legal counsel, either in writing or orally, to one or more members of the public body, even where legal counsel is not present. There's no legal advice from an attorney. We were discussing hiring an attorney. to represent the town council. Ron, you said to me after a meeting that we would have interviews with potential attorneys as a board. That is not what happened. You went out, spoke to an attorney, and that was what the council was given. No interviews, no choices. You didn't even ask or have a motion to hire this attorney. And you had no vote yet tonight I see on the consent agenda to approve an engagement letter with Shaheen and Gordon. So I'm gonna make a motion that we take off the table TC 105 so we can schedule a reading on it and move it forward.
Mr. Chair. Absolutely. I would just like to make a note that Councilor Burchard is referencing items within privileged meetings, and we can't really comment without being in violation, but I just would like to make a note that I believe he is in violation. OF DOING ILLEGAL ACTS BY REFERENCING SAID MEETINGS.
I'LL TELL YOU, WE DID NOT SEAL THOSE MINUTES. THOSE MINUTES ARE NOT SEALED AND THEY'RE OPEN TO THE PUBLIC. SO ANYBODY IN THE PUBLIC THAT WANTS TO SEE THOSE MINUTES ARE WELCOME TO IT. SO IT'S NOT PRIVATE. IT'S UNSEALED. SO I'LL MAKE A MOTION TO TAKE TC 105 off the table so we can discuss this.
We're still in discussion, Dan. We haven't gotten near there yet. So first off, let's correct a few things you said. Okay, let's correct. Because there's a few things you said. After what you brought forward at the meeting, I felt that as the chair, it was urgency that this council was represented, okay? And I had said to the entire council that we currently were looking for representation, okay? And we hadn't gotten any guidance at all, okay? So that statement that you made, is inaccurate because you're saying that we had no representation at all during that meeting. So I felt the need as chair to go out and get us representation because we were not represented.
So I will make it clear again, Ron, all right, that we went under RSA 91A, 3, 2. One, consideration of legal advice provided by legal counsel. We didn't get any advice from legal counsel, either in writing or orally, to one or more members of the public body, even where legal counsel is not present. We were talking about hiring an attorney. We weren't talking about advice that we got from an attorney.
Okay.
So we can agree to disagree on that one, but that's what took place. I told you my objection at that meeting that we were in violation of 91A.
Mr. Chair, this, and I'd like to speak uninterrupted, is a pure example of why attorney bills are where they are, because every tiny little move is dissected to death on dan's piece of paper to try to go this was illegal that was illegal everything's illegal but we're just supposed to not check with attorneys or do anything the problem is you created such an environment where attorneys have to be checked every time someone coughs removes a piece of paper because you're so certain that all these laws were violated so that equals legal bills if legal bills truly are your concern they were last meeting when you were trying to ram us through an investigation of a counselor without legal representation, then it should be consistent across the board of when we access the attorneys, not just things that benefit you or how you feel things should go. This is a good example of why legal bills are where they are.
Well, they are where they are because if you want to reference Counselor Coombs, Counselor Coombs reaching out to the attorney because he all of a sudden decided this is going to cost me money if I do my 91A, so I'll do it as a counselor. And if you're going to do that and you're going to tie up town council and have the taxpayers pay for it, that's wrong. All right? We as a body have not voted or decided saying, yeah, let's have the attorney handle these requests that he asked about all these emails.
So we have as a body actually decided on use of legal counsel. I can't reference any of that because of where it took place. You may... Pretend you don't know. You may half reference those, again, in violation of the law. But there is clear and present and lawful things being done. You can continue to make the show for the public because you know we can't say the full aspect of it. By all means, continue. But I will sit here and keep in compliance with the law and not reference it regardless of how many untruths you speak.
I'll disagree with that. On that, Mr. Chair. That's right. Anything further, Dan?
I might have a solution for us. I'd like to say something. Please, yeah, please. I don't mind.
I want to say a lot of this stuff is because we don't do the town business in the public. We are so worried about whatever, like you just said, oh, we're going to get sued, we're going to do this, we're going to go ask a lawyer. Instead of doing it right here in the public where it's recorded in front of everybody, where we have witnesses. That's where we should be doing a lot of this business. Yeah, there are complaints. They're already out there. What's the big secret deal? It's just ridiculous. This is what happens when you do... This is my opinion, okay? This is what happens when you do something someplace else and these poor people have bits and sound bites and have no idea... It's hard. You've got to figure out which complaints, how many complaints, what meeting, this meeting, that meeting. There's so much. It's ridiculous. It should all be done in public. We're not hurting anybody's reputation. We're not talking about people's salaries or jobs. We're talking about, for the most part, every single one of them are anonymous complaints. For the most part. And we all said they were stupid. And yet we're moving forward. And what nothing is what is what is it's doing is causing great animosity and just wasting time, wasting money instead of just saying what it is. I don't know what everybody's so afraid of to say out front. That's the problem, in my opinion. It really is. Because then you go back there and nobody else can hear it. Well, that's not how I remember it. That's how I remember it. Nothing's recorded. Nothing's really written down. And so it becomes my word against your word, against his memory, against my memory. And I'm just trying to keep it as honest as I can. And I just don't see any need. to be hiding in all of this stuff. I think all of it, even if it was me being complained, and it was me at one point, and I did put it all out there because I don't care.
But Deb, I think as a council, we have an obligation when we get a complaint, whether it's anonymous or not, to look into it. Right, but we also have to protect the privacy of that individual.
But none of it is.
It has to be protected, but you can't.
But it's already out there, the complaints about every one of us. It wasn't put out there by me. Except for you.
It's out there already. If we have a complaint, we have to keep it confidential.
But nothing of this is confidential, Ron. It's already been out in the public.
If it is, it's because, yeah. It wasn't put out by me.
But the point is, it's not confidential anymore. It's like saying the cat in the closet is pink. Nobody knows it, but everybody does know it because everybody on social media is already talking about it.
If everybody does know it, the only way they could have found out is from five of us or the attorney.
No, it was 91-8. Once it became a document, and it was already put out there.
But they don't know the reason.
We know it's an anonymous complaint, and most of the people know what the complaints are. And that's where it needs to stop.
And the only way they could have found it is if someone had told them.
That is- I'm just saying, because- And then tell me how Glen or whatever got the documents, because he had documents. And I believe he 91-aid them. I wish he was here, but he has family issues. But that's beside the point.
All right, I may have an issue. One second, Ron.
We were supposed to be here to discuss a policy. If you had a policy, most of this would be moot because you have a way to follow, and you're not even discussing that issue.
We do have a policy. We do have, okay.
And we've had a policy in the past. So when we say, and this has come up before, and that's the only reason I'm correcting this with other things. is when we revise a policy or procedure, it doesn't mean there was no policy procedure. All consulars in all years past have ever operated just doing whatever they felt like.
I understood where you said we would go the old way, but the old way is not working. There was a new policy and we're not even attempting it, and that was the whole point of me filing this.
All right. Thank you. All right. I may have a solution here. I looked at the charter. And in the charter, the council is allowed to establish a subcommittee. A subcommittee can be established to look at legal review or it could be used to have a special legal subcommittee that would speak to the lawyers and then come back to the council and discuss it. So that if we created this subcommittee, All issues regarding the town council and pertaining to the town council would be discussed with this legal subcommittee. This subcommittee would consist of two people because we can't have a quorum of three. I would suggest that it be the chair and the vice chair. This will save us legal costs. And the subcommittee will report back to the council, saving legal costs, saving what you're saying rather than having a lawyer email us. We, as a subcommittee, report back to the council all of the pertaining legal issues. And it would save us money in the long run because we'd only have Interaction with the subcommittee and the subcommittee be interacting with the rest of the council, thus saving us attorney fees of coming to meetings and things like that.
So in other words, nothing would change. It's going to stay the same because it's going to be the chair and the vice chair.
No, because to your point, Dan, now there wouldn't be any more- having someone send out the email, as you complained about that that cost money, it would be coming from the subcommittee that would send out the email and say, we're going to have a meeting to discuss attorney.
So, Mr. Chair, I want to make this very simple. You don't need a subcommittee for that. You as the chair are the one that should be reaching out to all of us, all five of us, and letting us know what The question is to the attorney what the response is from the attorney. So we all get the same questions and the same answer. You don't need a subcommittee for that. It's very simple.
Yeah, please go ahead.
I guess I'm in favor of that because right now we've got it coming in from all directions. If there's a concern, a true concern to limit legal costs, we can limit that. We can actually control it because as it is right now in looking through the bills, again, two counselors didn't show up on the bills and we've got to get some kind of hold on it if we're if we're as you know the the chair and vice chair of the council being held accountable for the legal bills we have to we have to get a grip on it and if we're going to have to get a grip on it then yeah we we need to do something in that aspect and so i agree with you mr sheriff i may yeah please so what you're saying is two members of the council have the authority to expend funds
No, the way that I would propose this special legal subcommittee would be, from my reading of it, and we haven't had any attorney, this is just my interpretation of it, that the subcommittee would review the documents so that we didn't have things like what Dan's complaining about, where the attorney is emailing the council um the subcommittee or i would email the council to save money and that subcommittee would have more control over the whole thing and be able to limit the cost and share it themselves with the council written you know they don't whatever but that way we're not involving the attorneys to come to each meeting because one of the things that we've noticed is that you know when we have a meeting And you pointed out the attorney is there and we're paying them. So this would alleviate that whole problem.
Keeps us on subject.
And also we wouldn't be wasting any attorney money. We would already have the documents. We could discuss them. And then.
So let me ask you this. So Counselor Combs calls the attorney about wanting all the e-mails. That's okay? From the town manager?
So in this new system, that would not be okay.
So he would have to go to you and ask you to do that?
Go to the subcommittee. If it was made up of both of us, it would be the subcommittee. So I believe, just to answer your question, I believe that you've called the attorney on your own before, and so has Deb. So I don't want to single out Ted. I don't think you've never called them.
No, I called him to ask him about where's the legal opinion.
Right. I'm just saying. But don't make yourself out to be the public like you've never called them on your own. You've called them also. So take a call to ask a quick question. But under this new policy that I'm asking about, that would not be allowed.
Okay. So as a counselor, I want a question asked of the attorney. So I give it to you.
You would give it to the subcommittee. If we choose to make it the chair and the vice chair, yes, you would present it to me.
And then you would do what with it?
I would give it to the attorney, and then the attorney, if you wished it in writing, I would get a communication back in writing from the attorney, and we'd present it to the entire council. We wouldn't have to have the attorney at the meeting.
Okay, so here's my issue with that. One person is going to authorize expending funds or not expending funds with the attorney without the entire body approving it.
So that wouldn't be the case? It's not one person. That's what I'm asking you.
I'm trying to get clarification, Sean.
The council and the charter has the right to create committees via a body, which would equal a majority of vote, because that's what the definition of a body means, not the liberal definition that we've been getting. We can authorize that and we can grant our authority to that committee to carry out the tasks in order to gain a control over this situation, which I think we all agree is a problem. And so I think that would be the justified solution to help narrow this down. And if it doesn't work, OK, we do other things. But.
So what you're saying, Sean, is the body is two people and that works?
No, I'm not saying the body is two people. And I didn't say the body is two people. That's what I'm asking. That's what I'm saying.
Clarification.
As a body, we have to approve that. So it has to be by majority vote, which is what the definition of how as a body works. And as a body is not a unanimous vote. And as a body means we as this body take a vote, we act as we act in all other matters where sometimes it's 4-1, sometimes it's 5-0, sometimes it's 3-0. So if he's proposing that and one of us makes a motion, we vote on it. And if we approve it as a body, then we approve it. If we don't approve it as a body, then the authority is not there because one or two counselors cannot do that.
So if we approve what Ron is saying, then he or you will be the deciding factors as far as who talks to the attorney and how much we're getting.
We need to cut down on communications with the attorneys. We've all agreed to that.
I agree.
We also need to cut down on doing things behind the doors. How is this committee going to function? Is it going to be public? Is all this stuff going to be public?
None of our attorney conversations are public as it stands right now.
Most of them should be, because really they don't talk about anything that's, in my mind, a big secret.
So the way I envision this saving us money is, to Dan's point, rather than having you call, you call, you call. The subcommittee decides whose calls. You ask a question, okay? You say, hey, I want this brought to the attorney. If we bring it to the attorney, we get a legal opinion back, we meet as a body, we discuss it, okay? If for some reason you don't like, if for some reason I say, Dan, I don't think that's appropriate, then you bring it in front of the entire body and you say, hey, I asked the subcommittee a question. They decided not to move it forward. I would like to know why. And then I'll tell you why beforehand, but if you choose to bring it in public, you can bring it in public. But I don't think that I have ever denied you or Ted or anybody, I've never denied anybody access to the attorney.
Never have. So it's just a way I think to control it a little bit better. Sorry to interrupt you. I'm sorry to interrupt you. I just think it's a better way to control it. If you ask me a question and I'm going to bring it to the attorney if you think it's valid. I've never not brought anything you guys concerned to the attorney. I've never not done it. So I've always allowed you guys. I just think it'll control the expenses better for us.
But who controls you two?
Yeah.
You do. But we don't know when you're going to the attorneys with questions. We don't know, as the other three counselors, if you two are the subcommittee.
Because we report back to you.
But you've already done it. Are you going to come to us and say, do I have permission to go to the attorney to ask this question? Or are you just going to make your self-prescribed prescription to say, yep, I want to do this? That's what I'm saying. There's no check and balance there. You're going to be checking Dan, me, and Ted's question and saying whether or not it's...
valid or should be moved forward to the attorneys but who's checking your questions i guess you would when you get the attorney bill if you're upset it's the library the library went through the same thing when they had all their members accessing the attorneys all at one time and they came to a similar conclusion where they started routing things through the chair the councils in the past have routed things through the chair so we're just doing this in a
When I was on the council with Councilor Farrell and Mike Maliguti and Kevin Smith and Bill Hart, how it all worked was you would go to the chair, say you had a question, or you would go to the town manager. Everyone would be aware of the question and that it was being submitted. And everyone at the exact same time would get the answer.
Okay.
That's the way it should work because we're all equal. This one's got more power. That's really what you're creating is more power.
No, I'm actually creating a system. What you're saying is you ask me a question, I'm going to get you an answer and get it back to everybody.
Ron, there's no checks and balance there because as she said, there's Ted, myself, and Counselor Paul that we have to go to you, but the two of you can just go free willy to the attorney, which is what I've brought up. I mean, I've brought it up because I've looked at the bills, I've seen, you know, where things I'm like, this is a complete waste of time asking the attorney to send out these emails to everybody when it could be done by the chair. Or the chair can go to the town manager and say, distribute this out to everybody. Plain and simple. When you got that document that morning that I got from the attorney, I called because I questioned it going, what is this? Are we getting a legal opinion on this? Or what is it? I was asked by the chair to distribute this out. And I'm like, well, that's a waste of money because the chair could have easily said when he got it to the town manager, say, can you send this out to the, All the members.
I would put the question back to you. You could have just called me there and asked me you wasted the town's money. I'm just saying we go back and forth here. It's like, it's like yin and yang.
I wasted the town's money.
I'm just saying.
Okay.
I wasted money because because I had agreed that that communication would go through the chair. That was our that was our agreement. And yet you never asked.
No, because I didn't ask because I have asked you on things in the past and never got a response. So why am I going to ask when we have the meeting? All right. It's like, you know, we have a gentleman comes up here and he says he emails you. And you don't respond. All right? I've done the same thing. I've done the same thing. All right? I have asked and got zero back from you. So what am I going to do? Reach out to you again? No. So this whole legal thing has to be addressed. I don't see your system as a checks and balance with everybody. I talked to the school board. And when the school board does it, you know, and Bob Slater has said this in the past to us, when he has a question, he goes to his board and says, this is the issue. You all in agreement to reach out to the attorney. And that's how it works. Then he gets that information. He sends it to everybody. All right? We don't get that here. So I don't see how, if it works for them, why can't it work on the town side?
Under this new system, that would work. That's how it would work.
That doesn't work. That's the same thing that's going on right now.
Am I jumping you?
Okay. Crazy question. I'm listening to you guys talk. Not all of the questions, I haven't seen the questions, just so you know, that you send to the attorneys. But I don't believe that all of them have to go to the attorney. We pay like $27,000, $30,000 a year to that New Hampshire Municipal Association, have access to lawyers. We have a town manager that we're paying a good chunk of change for who is very well versed in a lot of these things. Whether you trust him or not, he's not going to violate it and not going to give you misinformation because then he'd lose his job. How would he lose his job for that? If he gave us bad information, when we reviewed him, you wouldn't hire him, keep him on board, would you?
He could flat out lie to us for an hour straight and we couldn't fire him. It doesn't work that way.
But if you found that and when his contract came up, you would say, look it, you violated this, this, this.
Only if three of us agreed on that.
Well, you already have three. So that's beside the point. What I'm trying to say is we have a wealth of knowledge sitting there.
He's not an attorney.
Again, we... This isn't between you and me.
This is a general speak.
I don't care who's sitting there, whether it's, I'm trying to think of somebody, Kevin Smith is a town manager. They knew stuff. You would go to them and say, look, I got a question about this. We should be taking advantage of their suggestion. You don't have to do it, but their suggestion. They may say, yes, that really does need to go to a lawyer. It needs to escalate to here. Or, I don't know. Or, let's just ask the municipal association, see what they say. And if they say it's kind of, we really don't need legal, then we don't. But we're not even doing it. Everything, from what I can understand and what I see on these bills that have been out there, seems to be going straight to the lawyer. I see no logic. For me, it's very illogical what we're doing. And there isn't anything that I could find actually written that has a good say as to what is really an escalation of a problem that you need to pay $370 an hour or $400 or whatever we're getting charged an hour to escalate it to bring it to the attorney. Because at that point, Y'all know this. Your question better be phrased exactly right because they're only going to answer it a certain way, depending on how you ask that question. So we should really be very, very, all of us, very mindful about the questions we are going to ask these people and if we really need to even take that question to that level. And that's another huge problem, and that's why when you have a legal policy, you can say, okay, here's the thing. You have a question. Sean has a question, right? He thinks it should go to the lawyer. He tells you. You talk to the manager. The manager says, well, here are my three things. Here's what the municipal says. At this point, yes, this is a thing that needs to be escalated to an attorney, or we could just use the municipal. Because if we're not using them, why are we paying that money every year? To have what, one right to know class? When I could have got you that one from the chair of the New England Right to Know Association run by somebody that I know. And we chose not to do that. It wouldn't have cost us anything. I'm just trying to be logical here. This isn't I like you, I don't like you. This is just saying, here's the information. What's the solution? We're going back and forth. But the problem is, what questions are deemed that way? What is the thing to escalate it? And what should be the steps that we follow? All of us the same. Dan has a question. Ted has a question. I have a question. How does it work for each one of us? I have this question.
So I proposed a subcommittee to answer all your questions. So that's what I'm trying to figure out.
Why form another committee?
Right now we have a chair. But you guys haven't done that.
Because nobody knows what the policy, what the procedure is. It's not there. Okay, if any councilors have any issues and they're not sure if it's legal or not, this is what you do. You ask the chair this question. The chair will then voice it, or you ask the town manager. These are your options as a council. Do you know what I'm saying? It's not there. Do you need that?
Do you need a step-by-step?
I think you do. It's obviously that we do because we can't agree.
I just don't see why. We're having such a hard time trying to move forward on a policy on the use of legal counsel.
I don't think we're having a hard time.
Well, you might not think so, but the only thing... And I'm talking to the chair, so I'd like it if you didn't interrupt.
It's a counsel. It's not a one-on-one conversation. So, Mr.
Chair, so what you have now is... your proposal is not changing anything it's it's the status quo it's the same thing that's going on now so i i just don't understand our bills we just heard from justin right now i'm just waiting for her oh no no i was waiting for you to be done and then i asked to speak you know for we just heard from justin over 280 000. the last meeting it was 230 so now we're at 280 and that doesn't even include the investigation that i was interviewed on all right for several hours and i can just imagine what that bill is going to be when that comes in i mean we talked when mr esty said you know how much did we pay for counselor paul's investigation i told you at that time it was a ridiculous But we paid over $8,000. All right?
Would you like to disclose if you voted for it?
So, Mr. Chair, so that was over $8,000. All right? Now, we've got other investigations going on. I can see our... This is going to be very expensive. You talk about they're anonymous. We have to protect the person. Who are we protecting? The anonymous person? Are we... No, no, Mr. Chair. Are we protecting the person that the allegation has been made against? So if I had an allegation against me, I wouldn't want to know what it was. I wouldn't want to, you know, be kept secretive and all that. And then all of a sudden an attorney reaches out to me and other people, and it gets out there. So... I'm just asking that we look at a policy for the use of legal counsel because we're going to be well over 300.
Let me just answer Dan's question and then I'll let you speak. So Dan, I can just tell you that if I was investigating you, why would I tell you I'm investigating you? That's going to allow you time to prepare, do all kinds of things that maybe aren't Shouldn't be done. I'm not saying anybody do that, but I'm saying we don't typically tell the person that we're investigating them. That's why we keep it anonymous, and we don't disclose that. So we keep the person's, however the result comes out, we keep it so that that person's reputation is intact. Because if it comes back and says they did nothing, we've now said that they were investigated for this, this, and this, and then nothing happened.
we're better off saying we investigated we found nothing and that's wrong clear sorry good so sorry so i guess we we've heard from both of them several times we know free and clear where they stand i guess i would like to make a motion that we create a legal subcommittee with the chair and the vice chair as the members i will second that motion sure we're done point of order please so we're adopting policy we don't have in writing
We normally have a first reading, we have a public hearing on that, that's been our process. So now for some reason on this policy, we're going to do something different. This is the first time we've heard it tonight. We just heard earlier, we have to have time to think about these things. And now you just made this decision like that. So that's a little bit concerning that we- change the rules when they're convenient for us to do so. So I would suggest to you that that's not wise. Number two, I would suggest that you have legal counsel review what you've just said because what you're doing is you're allowing two people which you don't have the authority to do to expend funds. They're going to make the decision about how much time is spent with that attorney. Every quarter hour they charge you for that. What they produce for products, that would be delegating that authority to you which you cannot do. You should get a legal opinion on it before you make that mistake, sir.
Mr. Chair, I did sponsor this, and I do have somebody that also wants to speak on this, so I'd like to hear from them.
Sure, I can. It's fine, it's Dan's motion, but it's not a public hearing.
I know it's not a public hearing, but it was something that- That was sponsored. And I've asked, and then, you know, I have an individual that wants to speak on this.
So, Robert Stewart is the one that we allowed to speak, so. Anyone else that has to speak during public comment? That's only fair, Dan. Be consistent.
The chair can. We're watching.
You're not consistent, Mr. Chair. We have a motion and a second.
Does it look good?
I guess I'm just going to ask a question of you, sir. I'm just looking at the charter, seeing that the council can propose a subcommittee.
And I don't believe there's anything that I'm doing that is not correct.
Subcommittees don't have the authority to expend funds. They go back and they provide advice. This is what we looked into this for you. Here's the advice we're providing. You're going to be expending funds. That's what you're going to be doing. And that means you don't have the authority to delegate to a smaller group the authority to expend public funds. That's why in the charter and in the law, which was not mentioned tonight, you must act. When you act, when you spend money, you are acting.
you must act as a body and that's no you're trying to circumvent that i know that's what not what you're trying to do but that's what you are doing is you are circumventing the law and the charter that's why it's written the way it is if that would be the case then the motion would end up being invalid after it even if we we vote yes on it so we can vote on it and if it ends up being invalid it ends up being invalid and that's going to cost legal fees because we can't agree but either way legal either way that
The town manager is asking me to get a legal opinion, so if we vote on this- He's advising you.
Doesn't mean you have to do it.
And then I get a legal opinion.
Doesn't mean you have to do it all.
And then I share it with the council.
It doesn't mean you have to do it. Just because he said it doesn't mean, how many times has he said stuff to you and you said no?
You could do a crazy thing right now. You could vote to get a legal opinion on this shit, then you'd be doing it right. Okay. Or you could say, town manager, you go do that.
Not do that, that's crazy. We've got a motion on the table, and we need to vote on a motion.
Well, I suggest you keep breaking the law. Go ahead.
Well, you've been doing it all night.
I haven't. They don't care. Call for your vote. All right.
So I have a motion from me. Okay. Motion from Sean and a second from Ted to do a subcommittee as part of the town council and i will review it with legal counsel after we vote on it to make sure that it is legal and if it is not legal then i will come back and will you personally pay for that that's ridiculous
Look at it as your own wallet when you're doing this. I am a taxpayer. So would you pay that? I'm asking you a personal question.
Would you do it?
Would you pay a lawyer to get that advice?
I think it's important to get it for us.
All right then. So you're saying we shouldn't get the advice and we should just assume it's legal?
I'm saying you shouldn't do it at all. I'm saying you should just have a policy that says if you have a question, you just write it down and you give it to you. It's simple. Why do we got to make it so complex?
Because I think that we as a board have made it that way.
Well, how about this? Instead of Sean, make it Dan or me. That would be fair. Me and you or them and you. Why does it have to be you two?
We're the chair and vice chair of the committee. I just think- Big deal.
You got appointed there, big deal. You have more power than me, Sean, because you're vice chair, because you can sit in and run a meeting? No.
No, I'm saying it just makes sense.
It's just like I got elected. We're all the same, all of us. We are. Equal. Equal. So don't be a high and mighty because you're not.
All right. I never said that.
You're behaving that way.
Only in your eyes.
Okay. Mr. Chair. Anybody?
All right.
I'm going to call the vote. Really?
Okay. So I have a motion from Sean, a second from Ted. That I will create this subcommittee and we will bring it to the attorney, have them check it over. And if the attorney gives the okay, I will report back to the council and to the public that it is legal or is not legal.
And who is in the subcommittee, just to be clear?
It would be the chair and the vice chair.
Okay.
Okay, take the vote. All those in favor, say aye. Aye. Any opposed?
Opposed, it's illegal.
Also, Paul and Bouchard oppose. Chair votes an affirmative. Discuss and schedule a public hearing for July 6th to amend the traffic code to include parking regulations on Plainview Drive and Delta Drive. Captain Betancourt. Thank you guys.
My understanding is that this motion is to amend the parking and stopping regulations to add that so it's for the adoption of parking regulations that will prohibit parking along the entire length of Plainview Drive and Delta Drive on both sides of the road. uh and allowing dpw director to implement temporary park temporary parking regulations under limited circumstances we were asked to come up with potential solutions to the problems that we were having up there we are responding to calls we had checked the area checking regularly continue to check the area we provided a couple options to the town We often get up there, we don't find cars there any longer, or they're no longer violating any, they're not doing any reckless driving or anything like that. So we're not really catching them in the act. This would just give us the opportunity to have something to bite into to enforce and have them leave the area.
Yeah, our intent was just to give you guys options. And if you want to provide us an additional tool through the right process, then... That's great. If not, nothing's going to change for us. Just an update on currently, you know, our social self-initiated activity since the beginning of the year, we've checked that area 904 times. Uh, we've had 83 call in services. So we've had just under a thousand, you know, calls for service up in on those two roads alone. So we're just looking for anything else to help put in the toolbox so that if we need to move cars along, if they're violating a no parking, you know, then perhaps we can do that. But we realized that that would require a change in a second reading.
So any absolutely good. Thank you. Um, who actually owns that land?
So the land off to the side, I believe is airport land. And historically, although we haven't been able to find it, was posted no parking at some point, whether that happened soon after 9-11 when we tried to get all the vehicles out of that area.
So my point is, I believe a simple solution you're banging two poles, you talk to the owner of the land, you're banging two poles, and you ask if somebody can put a hook on it, private property after five o'clock, don't trust, because now you've got teeth, because you're telling them they're on private property.
I may have misunderstood your question. Were you talking about the road or the land on each side of the road? Because I was speaking about the land.
The land. Because the poles would have to go on the land, right? Because it's a dead end, right?
Yeah, no, I don't believe I mean, that's a question for the town manager. We own the road. It's a public road. So that's, that's all public.
Like, if you look at the road, what does it offer? Cortland? Is it Cortland? 102? Yeah, it was supposed to go all the way through and then we put a chain and it's a no trespassing private property. And it's only the case of fire gotta, you know, get through there.
Yeah, I mean, both of these roads are heavily traveled roads with businesses on them, so I don't know that a gate would work in this.
I thought they were a dead end. I'm talking about at the dead end.
Yeah, I mean, well, in plain view, Alchemet's right there. I mean, right at the end of the cul-de-sac.
That's what I'm saying. So if he owned that, just a little, like when they're closing their shop, they put that hook and they go... No trespassing because now you've got real teeth to go after them because they're going on private property.
We can't do that because I think it's Devonshire you're talking about, I think it's the name of the street. Yeah, Devonshire. You have another way to get there. Sorry? You have another way to get there. You're just cutting off access to Route 102. So you can still get to that neighborhood and those people can- Right, I'm saying you can still get there.
It's at the end of the cul-de-sac, like right before you hit that circle.
Right, but their driveway is on the other side of where this gate would be that you're proposing, which means you'd be shutting off a public road that they would have access to.
But only at night.
Well, but you can't do that.
They won't talk to you? You won't talk to them?
No, it's not a matter of whether they say it's okay or not. You can't do that.
Okay. Just trying to figure out a way to do stuff. No, I know. I appreciate that. I mean, you said everything was on the table.
Well, everything's on the table for you. If we could do that, that might be helpful. I mean, obviously, because then they can't go any further. Well, that's... Sure, I... It's...
If they did lift the gate and they went there and you guys showed up, they're now trespassing on private property. They've touched the gate. You can't do that.
Yeah, I think we're getting outside of the scope of the thing. It's not going to happen in this situation, so no sense in what if-ing it.
Chair. Yeah, go ahead, Dave.
You guys have provided some really good pictures and imagery of those roadways and what people have been doing on these cul-de-sacs. Noticing looks like most recently of 2025 are these pictures. Is that a correct date on there or no?
Those were from a year ago, but we did put cameras back up this year and were able to see the same things. We did find one car meetup that happened that wasn't called in, because typically if they're called in, If someone calls in a noise complaint or whatever, we have been responding. We had some nice days earlier in the year than usual, because this has kind of been a late spring, summer problem and early fall. but we had some warm days where they were hanging out there, and if we're tied up with other calls, we just can't get there right away. Of course. So we did put it up for a week, and we did find one, but since then, I checked the log for every day I'm not there and the days I'm there, and there have been no major car meetups. I think the most I saw cars moved along were five or six on Plainview one night, and that was it.
Do you guys find from your other towns in the area that you communicate with that this is happening on other cul-de-sacs like this in their towns and neighborhoods?
Yeah, sure. You're seeing it all over the country now with car meetups and street takeovers and this and that. But this is just opportunistic, right? These cul-de-sacs are kind of out of the way, out of sight, out of mind. Nothing's developed on them. Sure. I went and spoke to employees of the businesses up there the other day because I caught them just about to do it. So they're taking their lunch breaks, and they're going out there, and they're doing a burnout, and they're getting a good laugh, and then they're going and parking their car again and going back inside. So that was just me the other day going up there and checking out the area and catching that. So, you know, it takes, you know, what, 30 seconds to do a burnout, and then you're back off. Right, right. You know?
But you are saying that by your presence up there, it's deteriorating.
Yeah, we're saturating it, and that's what it takes, right? And it's like dealing with speeders. You're always going to deal with speeders. You're never going to get them all. But you just have to be out there, and you have to keep doing it.
I agree with you. I guess I'm just not a fan of those speed bump things.
Yeah, and again, we were just trying to be informative and give you options. What you can know from the PD is that we're not going to stop going up there. We're not going to let somebody take over our roads, and we're going to keep going up there, and we're going to keep saturating it. If we see violations of the law, we're going to enforce it.
That's good. I'm just, like, I looked at your options, and I looked at the thing, and I'm like, speed bumps cost a lot of money. I'd rather just, and they're just going to rip them up. I'd rather put the chains in there and take private property so then you can really do
Yeah, and you're not wrong. They probably are going to vandalize them, right? And putting the camera on them was another option that we could do that for a little while, but that's exactly what happened to the no parking signs. They tore them all down. So they were there. We can show you on Google Earth that they were there at one time, but they're not there anymore.
No, I agree with you, and I think that your presence is really the only thing that's going to work. That's true.
So, Jason, we're talking just no parking signs, or are we talking parking signs and the speed bumps?
Again- What's in front of us right now is the no parking ordinance. We'll talk about speed bumps afterwards because that's a related issue. That's in my report on Friday, but we should talk about that once we're done, the actual thing that's in front of us, which is the parking regulations.
Mr. Chair.
Yeah, are you guys noticing this happening on other commercial industrial cul-de-sacs that are actually fully developed as well or no?
Yeah, you can recall that Independence, there was the abandoned building up there for a while. We had a lot of that activity over there. Golan Drive was one from way back when that we used to have a lot of activity, thankfully. What was that word again? Golan.
Golan.
But now the All American Assisted Living is there. So once it was developed, right, they moved along. So that's not an issue anymore. So, yeah, it's the roads that you have, you know, people are out of sight, out of mind, and you have the opportunities. We're seeing a little bit of that on aviation parks where we're putting that in our patrols as well. But, yeah, guys will take the opportunity to, you know, find a space and then they move along after we saturate it.
Right. I know there was a plan at one point submitted to the Heritage Commission for that. uh for one of these roads so maybe if that on Plainview so hopefully once that gets developed maybe that'll slow that down but yeah more eyes in the area right so people calling in the police so yeah or they figure oh people actually do business here maybe I can't do this right
I just want to thank you for going up there. I mean, 900 and some times. I've heard from residents up in the area. This is something that personally frustrates me because I want to help. And knowing that you're there and doing that is helpful, but also knowing that you're presenting options so we can take that step beyond. Because I think even with the saturation, there's some residents up there I want to help further. Yeah. And so I'm, I'm glad to have options because we got to look at this. Not everything is, everything's got pros and cons. I mean, there's no parking signs that get taken down speed bumps. We already talked about with, you know, there's, they can get vandalized, but we've got to have a portray of things, weigh those, you know, pros and cons and kind of come to the right solution and try to help stuff for our residents. So, and knowing no matter what you're going to be up there is comforting as well.
I hate to say it's taken over. It is frustrating hearing our citizens, you know, they have, absolutely the right to complain about that. It's frustrating that we can't, you know, catch them all. But we're just going to keep keep after it.
Any other comments?
So we're being asked to amend the traffic code.
No, no, tonight, we're just opening a public hearing. We're gonna make a schedule in public.
Yeah. Schedule. Yeah, it's different. Oh, sorry.
Yeah.
Okay.
Actually, even scheduling a public hearing so this is the first reading so i did i specifically stayed away from amending the traffic code because i know that you guys don't somebody don't want to do that so i literally wrote this as a standalone provision so that it would get passed hopefully any other questions i guess we'll leave it for going forward but i just think that the fee is a little small if we're having these many violations on this road but
That's in your regular code though. So that's why I didn't mess with any of that.
I know you don't want to change that so I left it alone.
Any other questions.
So this will be for July.
I have to get a motion first.
So move that the Monday Town Council. Your by schedules a public hearing on July 6 2026 at 7 p.m. the one to Derry Town Hall to receive public input and action on amendments to the traffic code.
I have a motion from Sean. Second. Second from Ted. Any further discussion? All those in favor say aye. Aye. Any opposed? Chair votes to stay affirmative. Five-zero. Thank you guys. Thank you. Residents do appreciate this.
Mr. Chair, is it possible that we also put the traffic safety code on there for a public? We're first reading maybe on July 6.
I mean this has been this has been on the you already did yeah, it's an agenda item for the 6 to discuss it's not the first reading but to discuss it right now that's what it's scheduled for.
Because this has been proposed last October. And as as you know last meeting I did bring up a lot of issues that conflicts with state code.
And I think we did address that, right? Yeah, we'll be discussing that. Yeah, so I think we're...
It's on the agenda for discussion only. It's not a first reading or anything like that, but we did put both those items on there. We just got to talk about the speed bump issue. Oh, yeah, yeah. I sent you a report on that. It's going to be $13,000 to install speed bumps and put the signs in as well. I also expressed my concern in that report to you that we don't have a policy to manage that. And we talked about some of the issues that happens when you do one-offs like that. If we put them here, people who live in residential neighborhoods that have a cul de sac say, well, why wouldn't you put them on my street where I have kids in the street and people are walking? There's no kids up here in these areas. So you have to think about that. Once we do this, it creates a precedent. Right. And I don't have enough DPW crews to pull out 100 sets on 100 different streets without the money, first of all, to purchase them. And then it's labor intensive to take those out, put them in the spring, take them back out in the fall. So you just have to think about that. And there's also risk of vandalism, which has occurred before. They tend to light them on fire because they're rubber. They burn. So that's an issue you just have to think about before I go and do this. if that's what you really want me to do.
Yeah, I think I'm going to agree with you with the speed bumps because when you mentioned the lighting on fire, I thought they'd just rip them up and dispose them, but they actually light them on fire. That causes even more of a problem because now you could cause a fire. So I think I'm good with the parking signs for now.
I think we'll be discussing this next week. Yeah.
So just clear for the record, the council didn't say no, just wants to discuss it when it talks about TC 103. Yeah. At the next meeting. Okay, good.
On the speed bumps? Yeah, I'm not in favor of speed bumps.
Okay, so I think we're then, how do you feel about the speed bumps, Ted?
I know we've looked at potentially doing speed bumps for Old Mammoth Road before to try and slow down traffic there as well. And that had come up in discussion in the past. It didn't really go anywhere. We've added a lot more stop signs and I think that's helped with the traffic. But I think certainly the people who live out that way may differ on that opinion. But frankly, I didn't know that people would actually tear them up and actually turn them into fire. I wouldn't imagine doing that myself, but I guess I'm not one to vandalize.
So are you looking for us to tell you not to do the speed bumps right now?
So it sounds to me like you want to wait and you want to discuss it further is what I'm hearing from the council, which is nothing wrong with doing it.
It seems like the council doesn't want to do the speed bumps, right?
I mean, unless they were more permanent.
But I'm generally not in favor of it, I guess, if I had to decide.
You're not in favor of it? No, and I got a suggestion, something I was just thinking of. If you go down Artisan.
I'm not trying to put words in anyone's mouth.
If you go down Artisan, you have cul-de-sacs there, right? Rotaries. There's stop signs. I don't know. Go down Delta. Before the rotary, put a stop sign. If you have one of the officers there and the guy runs a stop sign.
I don't think they're worried about violating the law. I don't know.
I'm just thinking of something to try to slow them down.
It'll end up in some kid's bedroom. I think if it was an actual more permanent...
concrete or you're not interested right in the speed bump that'd be one thing and then john you can't well you can't burn it yeah so a lot of you have to destroy okay so i think i think that the council is not in favor of the speed bumps no not me so if that helps you Not spend the money. Well, I'm not going to spend the money if you don't want me to do that. Yeah, I think we are in agreement that we don't want to do the speed bumps. We don't want to cause more fires.
I would consider looking at all of your options before we just say no to that. Because, anyway, if that's what you want to do, that's fine.
All right. All right, up next is review and discuss... Expenditure to complete upgrades to the fire station outlined in a recently published RFP. Chief Young. Good evening, sir, how are you?
Good, how are you?
Good.
For those of you who don't know me, my name is Jim Young, serving as your fire chief, and if you could introduce yourself.
John Camari, one of your battalion chiefs.
So battalion chief Camari has done a tremendous amount of work on this project. I think the need is known that fire station number two has especially some exterior repairs and improvements that need to be done. Chief Camari is also our facilities director, oversees all three fire stations and the needs of each fire station. So thank you for all the work that you've done on this project. And we put together a brief PowerPoint presentation for you tonight to demonstrate the need. Next slide, please. Can we advance it forward with us? Perfect, thank you. So Station 2 was constructed in 2006. Unfortunately, it was built with budget-friendly materials to save taxpayer dollars at the time, and now we're seeing the results of that. Inferior materials were used as well as inferior construction methods leading to where we are today. The station is occupied 24-7, 365 every day of the year with three full time employees. So this station is operated daily and it houses three of our employees around the clock. The original wood fascia boards and soffit boards are rotting. Generally you see this on buildings on like the north facing side or the side that's shaded most frequently during the day. This is representative of what you see 360 degrees around this building on every side. The fascia boards are rotting, the soffits are rotting as well as all the exterior trim. It was painted pine boards at the time and we're proposing to use alternative synthetic materials for longevity. has been some interior damage as well it's not just exterior the roof does have leaks the water is finding its way through the fascia boards and the soffit boards causing some interior damage which we'll demonstrate as well this is the rear section of station two you can see the roof or the staining on the roof shingles there the roof shingles are standard three tab shingles that you'd see on many residential buildings they are beyond their lifespan they're damaged in many areas and worn beyond their lifespan, especially in this area here on the rear of the station. We see leaks that are causing interior problems, and this is representative of the entire roof covering. This is one example of a corner trim board that's rotting. This is actually one that's in fairly good condition as compared to others, which you will see. And again, this is on all sides of the station. One of the other issues is there were gutters installed only in select locations and not everywhere where they needed to gather the rainwater and move it away from the building. So that is another proposal within this RFP that we put out is to put gutters on all sides and move the rainwater away from the building so we don't see future problems. Here's trim around concrete. Unfortunately, the painted prime or the painted pine trim boards are just leaching the water right out of the concrete, sucking all that water in and leading to further deterioration. Things that we will disturb on the exterior of the building as we move through this project, if it is approved, things like electrical fixtures will be replaced at that time. It just makes sense when we're removing these things from the building, disturbing them, that we upgrade them at that time. It's the proper time to do that. We will also address the poorly flash windows and door openings as we move around the building. The actual siding itself is cement atious material it just needs to be repaired in select areas in the entire exterior of the building painted we will not be replacing all of the exterior siding but we're looking to replace all the trim boards as well as the soffit. Another example of the rotted corner trim you can see in the lower right hand corner there. uh, wicking the water up off the ground and causing rot. You can also see one of the downspouts there, which is just not extended or, or put into a ground drain like it should be to move the water away from the building. There's some older fixtures that have been removed from the building. It's kind of faded there. You can see it on the side. Um, that fixture was removed and that needs to be addressed properly sealed and then painted to prevent further water damage. And all of those things will be addressed by a selected contractor. couple examples of the door you can see in the lower both right hand and left hand trim very rotted down by the base, the water comes down hits the concrete splashes back up causes staining and deterioration of the materials. Same thing with this exterior door.
Chief is that a metal door.
Is that a steel door, yes, the old council of Bush are those are both steel doors and another important thing to note is the location of these doors it's actually on the east side of the building typically the east side of the building does not see uh this sort of deterioration you'd normally expect to see that on the north facing sides yeah thank you and these doors we're not seeking to replace we're seeking to have them cleaned repainted extend the longevity of them with the exception of one door which we'll talk about in just a little bit
But it's important that we do this work now before these doors become rotted and further things happen which will eventually cost more money to repair all of these these various components of the building. Here's an example of some of the interior damage it's difficult to make out but just to the right of that light on the overhead in the ceiling that's appear or an area of water damage. That's been repaired multiple times because of roof leaks. The roof has been sealed. The ceiling has been repaired and repainted. But recurring roof leaks make it difficult to stop the water infiltration from this area.
Have we checked that area for any mold?
Great question.
So we haven't had a... professional remediation company in to inspect mold in that area. When it gets opened up, we can certainly take a look at it at that point. Most of these repairs have been done in-house through our colleagues at the DPW to try to save a little bit of expense and cost so they can make patch and repair for us.
I have a question about your roof. Are you gonna go over it or are you gonna put up a whole new roof? And if you're putting up a whole new roof, did you price out 10?
or metal whatever it is metal excellent question so to answer the first part of your question all of the shingles would be stripped off and then the roof decking itself would be evaluated any pieces that needed to be replaced would be replaced and then all new roof shingle covering on top of that we did request an alternative in the request for proposal for a metal roof and it is in my opinion to cross prohibitive to do that's over a $100,000 additional funding to put a metal roof on it over asphalt shingles The asphalt shingles that we are looking at are architectural shingles that are a much more robust product than what you would use on your typical home, and they have an extended warranty. So I do believe we're making the best choice there.
And what was the extended warranty?
50 years on the asphalt shingles.
Did that include where they meet the What is it, the flashing areas? I guess that's what it is, flashing.
The 50 year, sorry, I didn't mean to interrupt.
No, you had all those pipes I saw, and I know you gotta take care of that.
And it's a great question. That's why we're going to choose a reputable contractor who knows how to do this work properly. The actual warranty is for the materials only and not for the workmanship. The workmanship has a separate warranty, but it's nowhere near the 50 years of the actual product itself.
Well, I double check that workmanship stuff. Thank you.
You're welcome. In the interior to station 2, this is just a picture of the gear extractor that our firefighters use to clean their protective clothing when they wear it, get all the carcinogens out of it. This machine actually was not ever intended to be in the station. It was relocated from another station because the newer models do not fit through the door. That's the exterior door that we'll discuss next that we're seeking to replace. And this room where this washer is located and the other washer or dryer machine that you just saw, the only interior space at this time that we're looking to do any renovations on because we're seeking to replace that door we will be disturbing this area and it makes sense to to paint this room replace the epoxy floor and take care of a larger door so that when this machine is replaced we're able to fit that new equipment through there and that's the exterior door that we're looking to enlarge and replace with a larger opening just another example of the exterior lighting both the building lighting as well as the exterior parking lot lights the whole light poles themselves will not be replaced under this project just the light heads will be replaced with led as well as all of the building lighting components energy efficient led lighting to save energy costs over time So just a brief overview, the RFP request for proposal was advertised with responses due back by May 15th. A total of six responses came back. We've reviewed and selected a contractor. It is critically important to utilize commercial grade construction and up fit materials so we don't end up in this same situation again in just a few years. And we'll overall reduce taxpayers investment in this by using higher quality materials. The cost of the project as proposed in total is $345,722 to address everything that we discussed tonight. We are respectfully requesting that you authorize and appropriate $345,722, which will come primarily from the current FY26 operating budget and authorization of up to $125,000 from the expendable maintenance trust fund to complete this project.
Go ahead. Sean and Deb.
Was he through with the presentation? I believe they're done.
I have one more, but it just says thank you.
So I understand using the better materials. Do you know how much longer this would last versus, because the other one I think is 20 years ago we put it on. I'm just trying to see what this would look like.
The warranties will all come with the materials. We are proposing to use all synthetic materials. It will all be PVC, no more painted, primed pine wood or anything like that. The longevity of those materials is much, much longer. We're talking years longer because there's no natural material to rot there. So this could be like a 30-year? I expect it to be longer than that.
Okay. Okay. And then, so... When people say we've got to fix something now, there's different phases of now. When I'm looking at the library, we're at now because the building's shut. Does this mean in a year damage is going to increase substantially and six months is going to be increasing substantially? Where are we at with the molding damage and the stuff that you've showed us?
Just one more to back it up a little bit. When we put together our six-year capital plan, Station 2 was on that, and it's a much larger project that we're looking at. We broke it out into two phases. This is phase one, absolute priority issues to stop the water infiltration. Water, snow and ice, pests, insects, things like that. We're dealing with all of those problems right now because the building envelope is compromised. That is why we're presenting this tonight and giving you or presenting you the opportunity to address these issues out of the current operating budget now and then look at the other phase two lesser priority projects, albeit they're very important, at a later time through the regular capital planning process.
And that's why I asked the question, because if we're going to address this now, we're going to get some voters that are going to go, how come this didn't go on the ballot? And so I've got to be able to answer those questions. So is there anything further you'd add to answer that question? Because I'm going to have to reiterate your answer more or less when someone asks me that.
We have the opportunity to address it with currently allocated money, which I think is a great thing, um, for the town, um, through the FY 26 operating budget in combination with the expendable trust fund, which is what it is for us to preserve the investment that the taxpayers have made in this critical infrastructure. I, as the person responsible for this chief community who oversees it are not willing to push this off any further and let further damage occur to the townspeople's infrastructure. We want to button this building up, bring it back to a place or a baseline where we can now maintain it moving forward. It's nobody's fault where we're currently at. It's been a challenge of several years of operating in a default budget. We're not having enough money to maintain our facilities appropriately. unique in that. We've seen that town wide, I think, just in my short time here, I've been able to witness that. And it is important that we take care of our facilities in a way that we can address issues now and then look at maintaining them going into the future.
Thank you. Mr. Chair. Yeah, go ahead.
So clearly these issues just didn't come up in the past two, three months. Why was this not brought forth to us before our election so that we could have actually voted for more external maintenance money so we could have actually made these repairs instead of now digging into the operating budget? Which I'm not really a fan of going to the operating budget because we need that money in our operating budget. Yeah, we're coming close to the end of the year. But this should have been brought forth to us as an actual project for the experimental maintenance trust end of it. And we could have increased that at the time.
So revisionist history, Chief O'Brien brought this forth when he was still here, and we've brought it forth every year since then. And again, nobody's fault, money is tight. So we've tried to come up with creative ways to finance this. And so this is now the most recent. creative way to establish this project i can go back and look at last year's presentation of the budget and the year before that and the year before that and we've talked about this station since chief o'brien was here and he retired two years ago two years ago so this isn't something new it's just trying to figure out how to do it financially because to everyone's point it's just something the town has struggled with when it comes to buildings and maintenance and things of those nature
So another thing is normally we see these proposals from the companies that we're approving them, spending the money on. I don't see the actual full proposal from them. I see the RFP that was created. I don't see the whole proposal from Bode Construction in here. Normally we see that.
So right now, we put the RFP out, we published it, and I would like to also take the opportunity to thank the financial department. Justin and Sarah were great in assisting us with getting that out there and publishing that. We've received the responses back, and that's what you hire me for as your fire chief, is to oversee these types of things, review the proposals, select who we feel is going to meet the proposal in the best way possible as the proposal was drafted. Then we select the contractor and I do believe that is the town manager who will award the actual contract under our town charter. So at this time we have all of the proposals, we've reviewed them and we're seeking authorization for the project from the town council is what we're seeking. And then we will execute the contract to make sure that it's done by a qualified person or a qualified firm with high quality materials in a way that is best meeting the needs of the town.
I'll just add to that if I could, Chairman Dunn. Yeah, please. So this agenda packet went out last Tuesday. If there were questions about that, we could have gotten that to you because that is not the normal practice. But if you wanted those, we could have provided them to you.
I mean, any other time that we expend money from the fire department or the police department, we see that item. I believe I have the floor, sir. It doesn't matter if you have the floor.
We normally see the item that we're- Chairman, are you going to act here or are you going to- Go ahead, sir, and then Ted.
Please finish and then Ted. Thank you.
So if you wanted those documents, you could have asked for that last Tuesday when the general public got them as well as you. And you also knew this was forecasted on the agenda. So if you were looking for that, you don't wait until you come in here today and ask for it now because we're at the end of the year. We've got to make those purchases between now and July 1. There's not another council meeting between now and then. So we'd be glad to provide that information to you if you would like it. If you want to look at them now, they can hand them to you and you can read them if you'd like.
Going off of every other item that we approve from the fire department, the police department, anything else, we see those contracts. We see it for the library. We see it for everything else. I don't know why we can't see this one here that's being presented to us.
There's a building going on right here that this council has not seen the contracts for any of those. That's $3.9 million, right here, right on the other side of this wall. It was presented to us. No, it wasn't. Actually, you don't have those contracts because I just signed them. So that means that you folks spent $3.9 million without looking at the proposals. Anyway.
All right, love the fight with us, thank you. Deb, you had a question? I have a- And then Dan and John, go ahead. Don't be long. Yeah, you're good, go.
Okay, so I want to know, If you have, we've heard this talked about and I'm a big proponent of it. I want to know if you're going to have in place a building maintenance plan to make sure that as you fix this stuff, you can have things on a plan to make sure they're being checked and updated. So that it's not like we have to redo everything. It's piece by piece more affordable for the taxpayer. And so if you have a plan, I'd like to know when it will be ready to be viewed, and I'd like to see your plan.
We have a plan and a cycle for facility maintenance, and Chief Cormier is in charge of that. And as an internal fire department plan, we are the stewards of the property that you put us responsible for. I understand. And we make sure that we take care of that. The problem is this building has deteriorated and we need to get it back to a baseball.
I totally understand what you're saying. I get that. But I looked at those pitches and that didn't happen yesterday. That was years and years and years of stuff. That could have been being taken care of moving forward, little bites, little bites, little bites, eventually getting to where we are now. So my point is, moving forward, if we give you the money and we're going to be doing this, are you going to be having a building maintenance plan set up like the schools do now, which is really good? Go ahead, Phil.
So Deb, I can speak to that. So there was a thought process at the fire department for a number of years in past administrations that we weren't going to do preventative maintenance. We're just going to pay for when it broke. That thought process has changed, and in the last few years we have put into play, and Chief Camiri can attest because I was the facilities director prior to Chief Camiri, preventive maintenance contracts for bay doors, for the plumbing fixtures, for the HVAC systems and the plumbing fixtures with that. So we already have in place preventative maintenance schedules for our generators, our doors, our HVAC systems. Those will all continue with station two. So those are already in place.
Well, I understand that, but I want to see, well, I don't know who to talk to here, all three of you up here. As we move forward in fixing all of these buildings, they all have issues. Even the new one already has issues. So that being said, and I've heard the town manager say a million times, it's better to be proactive than reactive and have a maintenance plan for all the buildings so that- I know you say you have them, but I don't know where they are. Are they on your website? Can anybody see them?
Again, like the chief said, we keep those internally because that's our job as the stewards to come up with those plans. Or to Dave's point, Dave being with the E&E. So we have those. The chief can certainly show you them.
I just think it's good stewardship for the people to know that, you know what, every six months we go through a, And this is what we check, and when we find something, here it is.
Yeah, absolutely. That would be very- That's all I'm saying. That would be very easy for Chief Camiri to put together and show you the yearly contracts and all of that.
Okay, so then you had said phase two. Do you guys have a guesstimation as to what phase two is going to cost us?
The total project for the capital plan that we put together was around $900,000. It would be less this amount if we fund it through this mechanism.
So $600,000 roughly for the stage two?
For stage two, yeah, about three-fifth, excuse me. Well, this is three-something. Excuse me. You said nine. I misspoke, yes. About another 450, right? My math works, 450 and 350. Okay.
Okay, and then- You said you already picked someone, so it's already a done deal. You've already told these guys you wanted to do it. That is not correct. When did Brody fall? Like, were they the cheapest, the most expensive, somewhere in the middle? That would be nice to know.
I'm sorry. I don't understand your question.
When you were going through your RFPs and you decided to, you looked at them. Yes. You said there were six. Correct. Where did the one that you prefer fall? Was it the cheapest, most expensive? Was it number five? Was it number six? Was it one down from the most expensive? I'm trying to figure out what you did. Because we have a tendency to go with the most cheapest and then we end up paying for it. And because we didn't see the RFPs, I don't know how they compared in work or who the companies were to even compare the companies. I just know that you said you did this, so that's already done. You already picked them.
We selected who we feel will meet the RFP the best for our town. We did not select the highest bidder. We did not select the lowest bidder. So one out of six, where was he? In between.
Right in the middle?
Number four, so you can't be right in the middle of one through six. Four out of six.
Number four.
We couldn't select 3.5. Thank you.
Mr. Chair, another question. Go ahead, I had.
I saw Dan. Go ahead, Dan.
When I look at all the damage to this building, I know it didn't happen overnight. I listened to Phil tell us through years, he's brought this up, all right? People didn't want to spend the money. I've said this before. If you don't maintain things, it's going to cost you more later. All right. We've seen this with the library. We're seeing this with the Lions Hall. All right. We need to maintain our buildings. My concern about all the water damage that you're having in there is if you end up finding mold. We find mold in there. Now we're going to shut down that station. That's not a good thing for this community. So we need to fix this building. That's where I stand with it.
Sean and then Ted.
What was the $3.9 million? This building on the other side of this wall.
District school. District school. Okay. I was thinking over there, but yeah. Gotcha. That's a parking lot. And then I guess why this operating year is the urgency around that? Because you said it was July 1st.
Well, when you get water coming in, I think you should fix it. No, no. And you've got money in your operating budget to do that. You're already spending money that you don't have, and FY2027 hasn't even started yet. Already. So use the money that you have now. Don't raise any additional taxes to do it. That's why we're proposing to do it this way. Yeah, we could have added another $300,000, $400,000 to the EMTF, but then we'd have to raise taxes. So we have money that's left over in the budget. Use the money we have. Don't raise any more. And get the building fixed so we can stop the water from coming in.
I'll disagree with that. Taxpayer money, however it's used, is still taxpayer money spent. It doesn't matter if it ends up going on a sign, if it goes into the maintenance trust fund. We're still spending tax dollars. So whether it falls in this fiscal year or not in this fiscal year, I think is inconsequential. What we have to do is be good stewards of, does this make sense to do? And does that make sense? I will say, I would like to see the proposal of things like this. The school building was approved by the voters. So that wasn't approved by us. If it's approved by the council... I need to see. And, you know, we went through the library and we asked them nicely. And I get they're not familiar with that. They haven't done this enough. And they've come back with the information when we need it and when we ask for it. If we're going to approve something, I don't want to blindly approve having no idea what's in here about stuff. And I get this got brought up. But as both Ted and Deb said, this problem didn't happen yesterday. And we are getting it the last possible meeting without a proposal. That troubles me. Not only us having the proposal, but the public's not able to see it. Because sometimes with these proposals, public looks through it. I get calls about, does that really make sense for the roof? Or I've worked on construction in other buildings. Maybe it can be done this way. We get ideas from the public. So it's a good thing to have it vetted not only by the five of us, but by the public. So I'm disappointed that we didn't have that information in there. And I get, this came out last Tuesday, but I don't read through and dive into the entire agenda and make sure I process all that on Tuesday. Sometimes it takes a lot of time. There's a lot of stuff on here. So I just going forward in the future, I'd like to see all the information in there. I also don't like not going in front of the voters before this, because, yep, we may have done this all before in the past. But that doesn't mean that during budget season, we shouldn't do things and have the voters have a choice in how their tax dollars are spent. This is a high budget item. And to just go, well, now it's suddenly a problem three months after the election troubles me. So I just wanted to state those things and I'm still kind of processing what we should do with them.
Can I respond to that, Chairman Dunn?
Yeah, please. Go ahead, Ted.
So we had a meeting this morning, and you didn't mention anything that you needed additional documents, which I would have provided to you today. So I'm kind of curious about that. That's why we meet and have the agenda-setting meeting. Hey, listen, you didn't get that. Can I see that? Can you send it out to the whole council? You didn't do that this morning. So you didn't have any issue at all with this agenda item. So I'm a little confused about this game that you're playing here right now. Playing a game? We don't have the information. I have the floor once again. But there's rules here. When you have a meeting, people get to speak, then the next person gets to speak once you're recognized by the chair. They're basic rules. So it's my turn right now, which the charter allows me to do. So if you let me finish, sir, if that's okay with you.
I haven't been talking for a while. Go ahead, sir, but just don't make accusations.
What do you mean accusations? It's not your turn to talk either. Go ahead, speak. So what are these accusations you're talking about?
No, you just made an accusatory statement to him. Just state what you want to say.
What accusatory statement did I just make? We were there this morning. You were there as well. You could have said, listen, can we get those documents? Can you send them out?
I haven't said anything yet. You just made an accusation. Just state your facts. I am.
I'm trying to do that without being interrupted. So this is not new. You knew this was coming up. If you wanted to see those documents, we would have provided you. I don't do secret government. I don't play that way. If you want something, ask for it. We'll get it to you.
Every level of detail. We've got certain pages that have been reprinted over here 20 times over. It's just... it's been table stakes that this has been in here and this has always happened this way. So no, I didn't dive into this and expect that information not being there. I figured when I'd go through further and read the agenda, it'd just be there. I also figured this is probably not something I have to concentrate hard about because this isn't a contention point. We want to maintain our fire buildings. On top of that, I'm confident that we are been maintaining them since you've been in charge of the maintenance. So I'm not worried about our maintenance going forward on that. So I thought there's not a lot to look in here. I just assumed it'd be in there. The assumption was there. It wasn't from malintent, and that's what he's talking about. I'm not playing a game with this. It just wasn't in there, and it usually is. And I'd like to see him going forward in the future.
Mr. Chair, I'd just like to add that. several meetings ago i did stress the importance of us maintaining our buildings i did stress the importance of council members to please go down and visit these buildings visit station two and see for yourself i look at this as a safety issue because if if for some reason with all this moisture we're going to end up with mold and we're going to shut down a fire station Look how long the library has been shut down. Okay. And now we're going to have that people's, you know, safety at issue because our fire station is going to be closed. They're going to be responding from central. So the time to respond will take longer. All right. I think. The chief has done a great job going out there, both of them, looking at what needs to be done. We need to address this. Unfortunately, it falls on this council, okay? Because as Phil said, They've brought it up, they've brought it up, and they've been told, no, can't afford it right now, can't afford it right now. At some point, you gotta pay. And we're at this point, unfortunately, Sean, it's like, not only with this, but with the library, with the Lions Hall, and North Station, it's the way they were built. They weren't built. I mean, I'm looking at these pictures, and you have pine right on concrete, exposed, Of course it's going to rot. So instead of using the PVC like they should, or if they would have wrapped it, that would have helped as well.
Mr. Chair, we have Justin Campbell, our finance director here. Justin, this is another $220,000 coming out of the operating budget. We have 15 days left of our calendar year. How much does this leave us left with? We normally don't have this big of hits at the end of our calendar year.
So I've been working closely on these numbers, and depending on whether this is approved and how we proceed forward, as well as various other items that are still out to play, the budget will be able to absorb a good chunk of this. I'm hoping that it's able to absorb more, so that way the 125 is not fully expended and we can utilize that for future projects.
Okay.
And in terms of maintenance, I just want to mention for what it's worth. In 2017, to maintain all three fire stations, the repairs and maintenance budget was 16,500. Okay. Currently, it is 46,150.
Okay, so I guess I'll ask my question again. Where does this leave us with the operating budget expending this money?
So, based on the estimates I currently have, we'd be looking at approximately about 200,000 remaining with, again, the library project and other projects that need to be authorized still. There are various areas that we would look and normally we would do year-end encumbrances. We will hold off on those or lower the amount that we do and utilize other sources.
Okay. Thank you. It's gotten a little close.
Quick question for either Justin or Mr. Mulholland. If the sale of 10 Beacon doesn't happen in the calendar year, does that affect this at all? Because I know you've mentioned that there could be some issues there we were working on. If that doesn't close before the end of our fiscal year, does that affect anything we're doing tonight?
It doesn't because we estimated it without that. Okay, okay.
So that would be an addition to it.
That's why it's significantly closer than I initially thought. I feel better about that then.
Are we allowed to say publicly what- We can say anything we want about it. No, no, but what the amount is about of that?
So the sale is 365. Okay. And once you get your fees and all that accounted for, We'll gain somewhere around $200,000. There's a $100,000 judgment on a dog bite case from the previous owner there. So that has to go through the interpreter process with the court. It usually takes a couple months for it to do that. That's why we didn't count it. We were hoping that would be done more quickly, but it just wasn't. So we discounted that. So that will be additional revenue the town will receive about something north of $200,000. That's all I'll say about that.
I'm actually going to agree with Dan. No, I think that this is an issue we have to address now. If you guys start doing the fixes and you find mold, I want to know about it now. I don't want to know about it in 2027. So I do agree with Sean also that I wish this would have been brought before the voters because I really do want to bring this before the voters. but i do think we're at a point right now where we don't want it to become what happened with the library we don't want that to happen here so if i think we need to fix this now and get it addressed and then if we do find something bad at least we can address it now as opposed to waiting till march of 27. so I will agree with you, Dan.
And I just want to make it clear. I agree with you and Dan as well. I think we saw what happened to the library and the mold is a bad issue. I'm just talking about process when we go forward. And I did the same thing when they brought forward their first proposal and stuff. It's just what we expect in here and how we'd like to process it and how we'd like to do it through the budget cycle. And if possible, get it in front of the voters. So I'm just going over that. That's my issues with it not taking care of this or doing this because I think we need to.
Any further discussion? Go ahead.
I move that the Leningrad Town Council hereby authorizes the Town Manager to expend $345,722 from FY 26 operating budget funds for the purpose of aforementioned repairs to the fire station number two.
Second.
So I have a motion from Dan and a second from Sean. Any further discussion? All those in favor say aye. Aye. Any opposed? Chair votes in the affirmative, 5-0. Mr.
Chair? 11 authorizing the transfer of up to 125,000 from the expendable maintenance trust fund to the general fund to complete exterior repairs and upgrades to the fire station number two.
Motion from Dan.
Just a quick question on that.
So this is in addition to, so the grand total of this is? No, no, grand total is 345. Okay, this is just stating part of that 345 comes from the expendable maintenance trust fund.
Correct, you're authorizing the project to go on. yeah and then that 125 is going to be part of that and my hope is to limit the amount pulled from that for we have plenty of projects that we know about that we need to make sure we have the money for okay and rather than going back to the taxpayers and saying we're trying to utilize what they've already given us perfect a motion from Dan second a second from Sean any further discussion
All those in favor say aye. Aye. Any opposed? Chair votes in the affirmative, 5-0.
Thank you guys. Thank you guys for the questions and taking care of this issue.
And please let us know if there's anything further. Thank you very much. Thank you.
Appreciate it. How is this still up?
You're staying. Thank you, Chief.
Yeah.
And I invite another guest up. Yep.
Up next, review and discuss an application. for an adequate fire emergency response grant. Mr. Young, or Chief Young, sorry.
Thank you. If you could please introduce yourself. Lieutenant Chris Lamy. Lieutenant Lamy is here tonight with me. He's done a tremendous amount of work on this particular project. And the purpose of coming before you tonight is to seek guidance on what you would like to do with this grant opportunity moving forward. I hope that you are familiar with it. The town in the past has received these grants. It's known as the Safer Grant in our industry. And it is for staffing to adequately staff fire departments throughout the country for emergency responses. So our objective is to add eight additional full-time firefighter EMTs or firefighter EMT paramedics or advanced, whatever level we can find, to the current FY27 operating budget. Now basically, all the funding by the end of the federal fiscal year has to be awarded by September 30th. They give you a six month grace period to recruit and hire. So we would be looking at adding these positions, if successful, towards the last quarter of fiscal year 27. This would add two additional members on each of the four battalions. So currently each battalion is staffed with 13 members, 12 line positions and a battalion chief. This would increase it to 15 members per battalion. Primarily, these positions would provide dedicated staffing for a second ambulance. The way our staffing model is currently divided, We staff one ambulance with dedicated staffing and we're cross-staffing the other ambulances. It's not an ideal staffing model, but it's what we need to do to make it work right now. So the notice of funding opportunity was released and the application period closes on June, that's incorrect, I thought it was 19th, 22nd. I will be submitting it if authorized on June 19th to avoid the last minute. There's $324 million available. There's an average of 190 departments receiving an award nationwide annually. So it is in a very competitive, extremely competitive grant application process, but the real work only begins once awarded. And the reason I mention that is if we're going to move forward with this and invest the time and effort into it, we would like to have the support of the council moving forward to know that this is going to be an investment by the town, by the taxpayers, by the department for a period of three years. That is the performance period. It will require a town match to the federal contribution. In year one, the federal contribution is 75% of all salaries and benefits. for each position added and the town will be responsible for 25%. That is the same in year one and year two. In year three, the federal contribution reduces to 35% and the town is responsible for 65%. Now in year four, there is no requirement to maintain those positions. However, as I have applied for and been successful in the past in my other Job is fire chief and here in Londonderry I will say the same thing. My intent would never be to apply for this only for a temporary three year benefit to the town. The commitment I would like to hear is that we will maintain these positions to the best of our ability. None of us have a crystal ball after that three year period of performance and into the future. As the town continues to grow and the responsibility and the demand continues to grow on the fire department. The return on the investment that you will see is an increased level of safety for our residents or visitors and for the fire department members themselves. We'll see a decrease on reliance and mutual aid resulting in decreased response times. If we have our own ambulances in our own fire suppression vehicles responding to emergencies from our own fire stations response times will be far less than waiting on our neighbors to come from surrounding towns. There will be increased ambulance revenue to help offset the fiscal impact by being able to staff more of our ambulances consistently with dedicated staffing and less reliance on mutual aid. If our ambulances, Londonderry ambulances are not transporting a patient to a hospital, there is no opportunity for reimbursement. Number one priority, it's better for the patient, patient care to have our own ambulances responding to our residents and visitors with shorter response times and expert care. But the second benefit of that is we get the reimbursement if we're transporting in our ambulance. For example, if a dairy ambulance was to come over here and transport the patient, even if we respond with a vehicle that's not an ambulance and we don't transport, we don't see a penny of that revenue. Dairy gets the revenue. We could see a decreased liability for the town by increasing compliance with minimum national standard staffing models, which is NFPA 1710. That key staffing model that we're trying to meet is 15 members on each battalion. And the reason we're pursuing eight members, two on each battalion, is to get closer to that NFPA 1710 standard. To be able to write this grant and justify the need to the federal government, we need to be working towards meeting a standard. And that's the reason why we're requesting eight positions is to meet the NFPA 1710. If we ask for less, we have much less of a case to justify our grant application. And finally, this could lead to a more favorable evaluation during our next ISO evaluation, our insurance service office ratings, which has the potential to lower insurance premiums for our residents and our business owners. Reducing that evaluation is a good thing. The lower the score, the better fire protection Londonderry provides and thus results in savings for residents and business owners. Staffing is a big part of that. We scored very poorly in our last evaluation in a few areas and staffing was one of the big ones. As stated, the Safer Grant will contribute funds towards both salaries and benefits during the period of performance. The total cost for eight firefighters in year one is $1,054,703.12. Year two is $1,145,092.96. And year three is $1,274,191.92. Now this accounts for an increase or projected increase, things like union salaries or union contract obligations, increases in health insurance, and those costs that continue to climb. So I have the numbers broken down, year one, year two, year three. As you can see there, and again, I would just like to restate that the intent is to retain the staff upon completion of this period of performance. And the town of Londonderry would bear 100% of the cost at that time. We will continue to work on things throughout this three year period if authorized to submit this application or successfully awarded the application. and hire the positions, we will certainly work diligently to look at alternative sources of revenue, et cetera, et cetera, in an attempt to offset the financial impact when the grant funding is no longer available to us. But this grant application opened this year with no warning, with a very short turnaround time. And it is my apology, I am here before you today asking you to consider this on a very short timeline as well. um both the station 2 project in this I would like to have brought before you on the June 1st town council meeting to give you a little more time however that agenda was packed full and this is the earliest that it could come before you so basically this this application needs to be completed and submitted by this Friday if you authorize us to do that and we're seeking guidance from you on how you would like us to proceed for this current grant cycle
I Will say that having lived in this town over 40 some odd years This community has taken advantage of grants like this for police to add police to add fire as well In year one Where would the funds come out of your budget for $263,000?
In year one, that was not accounted for. So it would have to be requested as additional funding in the FY27 budget.
Okay. So the grant gets hopefully approved by the end of September?
All federal funds have to be awarded by September 30th.
Okay, so awarded by September 30th, and you said that six months from there, you have to fill those, all eight positions?
All eight positions, yep.
Okay.
So at least the bright side there, Dan, is if we have six months, there's nine months of that year, of this coming year, that we're not expending that money. Right. So at least there's a bit of a bright side there. What does the year four costs look like? You have up to year threes, a total of $986,000 for year three, or an increase from year one to year three of $140,000. What does year four look like?
So year four, you take the total of year three, add that together, and then increase by whatever projected contractual obligations we'd be looking at at that time. I had what? fairly accurate figures to use projecting three years out I don't have a crystal ball which I wish we all had to see what that percentage increase would look like but your baseline is going to be year three those two figures added together and then take a percentage increase roughly you know three to five percent increase it by that and that's what your projected year four cost would be at a hundred percent cost to the town with no federal contribution
So we're about a million dollars. Over more. More than that. So year three is 1.274. Where do you get 1.274?
I had 345 plus 641 is...
986,000.
I'm not sure where you're at.
You're year three. You're showing 345,000 from the federal and 641 from the town. Oh, my apologies.
So you're probably looking at the PDF that I originally sent. This is an updated PowerPoint presentation with different numbers from what you originally saw. Oh, that's different than what's in our folder. Correct. Because I worked very closely with finance in a very short period of time to make sure your numbers that you have tonight are accurate. And I would rather be slightly on the high end so that there are no surprises moving forward. Thanks. Thank you for bringing that up. I meant to mention that, and I missed that. But thank you for that. It's going off of what was provided to us. Correct. That was the original PDF that I sent.
Okay, okay. I'm old. Well, you guys, I'll say this. I always support the fire department. I always support you guys. You guys do things that... You see things and do things that most of us would not want to do. So I really appreciate everything you guys do. On this particular issue here, I don't think it's fiscally responsible for us as a town to apply for this grant. I know that during the budget season, I believe, we're not speaking for you, but I believe the town manager suggested adding one person over eight years to get to where you want to be. I think that's a more fiscally responsible method to get you where you want to go. I know it takes an extra four years. The problem with these grants we saw two years ago. I think it was two years ago. Am I correct, Justin? When they fell off, then all of a sudden there was some discrepancy as to whether or not the town voted for so many bodies. So I think I first appreciate the fact you're telling the voters up front that this is the amount of money they're going to pay. So I appreciate that. I just don't think that this method is physically responsible for us. I don't think the town can absorb this amount of money all at once. I think I'd like to see you guys come with a proposal during budget season where we add one each year and get you to that eight where you want to be. Because I agree, we need it. As a taxpayer, I think we just need to do it incrementally. As a tax, we don't want to spend all our money in one area. We don't have money to spend for police or for DPW or other places. I think this grant is a great idea. I think it just sets the town up for bad things when it ends. And that's what I feel like. I feel like this, I saw Sean first and then you. Okay, go ahead, Sean. Whenever you're finished. I'm good, yeah, go ahead.
So my concern with this is, and it's an answer to one of Glenn's questions, actually. We talked about 14% last meeting, and it just made me think about it now. The 14% was what the town voted for on Warren articles that added to the budget, which would be 14%. There's a lot of needs in this town. There's DPW. The facility's coming up. That's definitely a need. Police have needs. There's plenty of needs elsewhere. The library building is going to have more needs. I would prefer that we let the voters decide these kind of things. They're the ones, and they didn't vote yes on every Warren article on the ballot. They picked and chose. They decided what was important to them and what wasn't. And so I think taking on this kind of cost at this time for that much without going to the voters, I agree with Chairman Dunn. I would like to see this come forward in the budget season. We get this as a Warren article. We have the voters say yes, and the town has supported fire in the past. But it's just, this is a decision, especially after that 14% increase last year from Warren articles. And I don't think we as a council should be making, we should be letting this go into budget season and letting the voters decide on this. Go ahead.
I'm not against this because, and I'm going to tell you why, but I have a few questions before that. Okay, so what happens if we, say you apply for the grant, there's no guarantee you're going to get it, number one. But if you do get it, what happens, or what's the time frame? So what happens if you can't find eight firefighters? Do you know what I'm saying? If you can't fulfill what that grant is, I don't know how it reads, so I don't know what they're, So if you could explain that to me, that would be really, really helpful. And then you had mentioned, I know I throw a lot of questions at once, I'm sorry. You had mentioned that you had ideas for other ways for generating funds for the town. And with the building that's going on, the amount of accidents that we're seeing on a regular basis. You know, the amount of ambulance calls, and I live on Heidi Road, can I tell you? 24-7 I hear you guys, like unbelievable. I do want to hit those little sirens and shut them off. But my point being is I know you guys are out there constantly. Like you have to be getting unbelievable amount of calls. And I'm concerned. We're growing even more. And I don't think we're going to be able to keep up with the demand. I know they're going to say, well, we get shared help from other towns. Maybe they're not growing as much, but that comes at a cost. Everybody doesn't come over here because they love us. Or Litchfield doesn't come here because they love us. There's got to be a cost to that. And I think that would be a really good thing to see, like how much we get charged to have to use them. uh and how many times we have to use them to understand those numbers i i'm sure it's probably difficult to put together but i'm sure it can be done but i think it's an important number to see to understand you know how that helps us and how much we make if we have enough staff to be able to go to those towns
you know what i'm trying to say am i making sense to you okay that would that was a lot of parts of the question so i know because i don't really understand your whole world and which we don't expect you to i don't understand yours either but just to address a couple of things that you mentioned um yes i have ideas for other ways to look at alternative sources of revenue some of which i'm not prepared to speak about tonight
No, but I'd love you to come back and tell us.
And I will do that. And we're looking at things like revamping our entire fee schedule to increase our fees and charge for things that we have the ability to charge for, but historically have not done that. When users are using our services, there's time, energy, and investment in that. We should see some return on that investment. and we're looking at doing those types of things. We have adjusted our ambulance fees and reimbursement through insurance, so we should see better return on that moving forward as we've entered into various contracts with new state RSAs and the whole revamp of how we bill for ambulances. So there's several mechanisms there. The problem is it's all so new we don't have the data where I can come forward and say, this is exactly what we should be able to expect seeing over next year, one, two, and three, et cetera. Eventually, we'll get to that point. We'll be able to present that to you.
So the question really is the grant. So I understand what these guys are saying, I do. But I also don't want to look a gift horse in the mouth, because if you don't apply, you don't get it. And in eight years from now, that eighth person could trust triple what it would be if we got it now. But if we don't get those eight employees, like I said, we could lose it. There are many variables here. We could lose it. What happens if you don't get all eight employees? And will those employees be worker bees moving up the ladder as opposed to all top heavy? I want to see more people who are Lower level, staying there for a little bit. Not that I don't think anybody should make a, you know, you've got to make a living. I understand that. But I'm saying I don't want to see like a ton of chiefs and not enough workers.
Some great points. All eight positions, proposed positions, would all be bottom level, entry level, line staff, no chief officers, no administration. It's more boots on the ground to be able to handle the call volume that we currently can't.
Okay.
Can't satisfy with our staffing model that we have.
And if you don't hire these people, will you get the grant?
Well, they award you the grant prior to hiring. And then they give you a six-month grace period to recruit and hire. But what happens if you don't? They will be willing to give you small extensions if you can justify that you have actively pursued it and you have not been able to hire all eight positions. I'm confident we will be able to do that. Because part of the grant application process, you have to demonstrate that you have a hiring program and process in place that is quick, efficient, and you will be able to advertise, hire, onboard, et cetera, et cetera, within a six-month time frame. Our department is great at that. We have a process in place. And when we have an opening, that opening does not sit there for a long period of time. We fill it because we need those positions.
And do you benefit from that intern program you put in place?
think it was it was a year in its infancy so it was a great program great first year we just again don't have anything to say it's going to be a feeder system exactly everything is so new um i think eventually we'll pay dividends in keeping some of the local kids from the area in londonderry who want to work for our department which is super exciting for the future i hope we see that actually i opened up a can of worms a young man on my son's soccer or my son's baseball team my son's seven
his older brothers in high school who was in that program he's going to be a senior this year he wants to be a fireman and he plans on going to school after and he was one of the originals within that program so again it being the first year but there is somebody that's already interested next year post-graduation who plans to go on to be a firefighter so
The Safer Grant has been around since 2003. I don't think it's going away next year.
No, I understand. But you don't know how much you're going to get next year. You don't know what they're going to offer. It could be a different grant. I mean, it changes. It's not always exactly. Again, I am very, very pro-fire. I think their services, even though the police are valuable, I think their services get called a heck of a lot more. Personally, that's just what I hear when I'm listening. I feel that they've been behind an eight ball for a long time, and they're trying to dig out, and they're trying to redo themselves, and they've got a lot. They've got buildings to catch up on, and they've got a lot to do. We seem to be a little more lenient towards police. No offense, I'm probably going to get pulled over when I leave here. But I feel like you've kind of been neglected a little bit. But that's just my opinion and we don't know if this grant's going to be around again. There are a lot of grants that are disappearing on the federal level, a lot.
If I may touch on that point briefly this grant almost was nonexistent this year actually came up to a sunset last year this entire grant program in the at the 11th hour was reauthorization to keep it going the parameters of the grant have also changed quite a bit it used to be a 100% funded salaries and benefits for 3 years and you can see now that they're back to a percentage base where they contribute most of it front-loaded in the first two years and then sort of wean you off of it and then expect you to pick it up in year four. So there's a chance this grant may be going away in the near future, depending on the political administration and their priorities that they set each year moving forward, as well as the parameters of the grant changing and more responsibility being placed on the awardee versus the federal government who's giving the award. So those are some of my concerns moving forward. incrementally adding positions over time although we very much appreciate that sentiment adding eight people over eight years is just sort of putting a little bit of a band-aid on things and eight years from now with what we're seeing in town growth and in future development we'll need eight more positions after that just by the time we add one over over one a year over eight years so We're trying to get again sort of use this analogy with the the fire station project to a baseline where we can then build off of that but to meet the safety standards for our firefighters and for the citizens will always be our top priority to be able to provide the level of services that that all deserve in this town.
How much money do you think
we lose to another community when we call their ambulance service into one and very roughly i'll be honest with you i don't have that number um what i can tell you in putting together all the statistical data that we need to gather to enter into this application portal we are receiving mutual aid more times than we are giving it which tells me that we're relying on our neighbors to help us out more than we're returning that help back to them which is indicative of an organization who is understaffed.
Well, I ask you that because the night that Officer Dyer got into the accident, I went to the Elliott Hospital, and both our ambulances were tied up at the Elliott Hospital. So if we needed an ambulance here, now it comes out of another town. So we're losing that revenue. We've talked for years about increasing it. I know adding one person every year would take a while.
I also have a hard time when you look at the numbers.
and say no to over $2 million of free money from the government to help us bring our staffing up to where we should be. For years, our fire department has asked for extra staff that were understaffed. And we have to count on mutual aid a lot. So I think this is a good thing to do. I know the numbers are scary. Justin, what's your thought? Do you think this can be worked out? I hate to put you on the spot.
Well, I guess I'd like to rephrase the question to Justin. With our current valuations right now, what would our tax rates be on these for people at home?
For which year are we looking? Are we looking for whether it's 100% funded?
I guess Hunter's plan funded, but obviously we'll be incurring increased costs for the next three years too.
So I have this all out based on firefighters, AEMTs, and paramedics. So firefighter, you're looking in years, actually for pretty much all of them, in years one and two, you're looking at about a 4.1 to 4.8% increase. Sorry, not percent, cents. Cents. Cents. Year three, you're looking at between a 12.4 cent increase and a 13.4 cent increase. Year five, you're looking at 19 to 21. That's not right. Nope. Got the decimal wrong. It's 0.4 cents, 0.41 cents to 0.48 in year one and two. So not even a full penny. Year three, it becomes a full penny, 1.24 to 1.34.
How is it only a full penny for $641,000?
Because I'm looking at the single firefighter.
Because I'm looking at the single firefighter, not the eight.
For one, looking at one person.
Yeah, so for eight of them, I apologize. I have this all, it's one where there's too much information. So you're looking for eight firefighters on a family plan. You're looking at 3.2 cents to 3.8 cents for years one and two.
Right.
Year three, you're looking at 9.9 cents to 10.7 cents. And then the full year where we're on our own. you're looking at 15.8 cents to 17.2 cents. What's important to keep in mind there is that 17 doesn't all come at once because the other years you are seeing the increase go towards it. So it gradually gets there, but you are seeing that significant jump from 75% covered, 35% covered, 0% covered.
And that's based off of today's valuations on the town?
Correct.
Right, so we could see increased valuations over time where that, tax rate number could be different correct and it's also based on a somewhat stagnant insurance rate right we can hope um but certainly i you know really uh so hope that we can increase our people who staff our ambulances with this i mean certainly we have an issue with getting to all places within town and everywhere else so certainly if we can get this approved that'd be great
But there's no guarantee we would get it. No.
There's no guarantee. The purpose we're here tonight is to ask for authorization to go ahead and apply for it. We have to apply for it. As stated, it's a very competitive process. We wait to hear back. Once we receive the award, if we're lucky enough to have that happen, we would bring it back to the town council for acceptance of that award.
So I just threw, if you don't mind me jumping in here, I just threw a lot of sense at you and all this and To put it in this perspective, on a $500,000 house, year one and two for a family plan, you'd see an increase between $16.30 and $19. Year three, you'd see between $49.45 and $53.60. And year four, you'd see $79.20 to $86.10. That's on a $500,000 home? Correct.
If I may just add one more thing. Absolutely. I appreciate you listening to us tonight. The need for staffing is not going to go away. We'll continue to bring forth both through the regular budgetary process as well as any other types of things like grants or alternative sources of revenue that we can leverage towards offsetting the cost. But we will continue to bring forth requests for increased staffing on an annual basis. You have not only anecdotal information from the fire department telling you for years that we're understaffed, but you also have independent third parties such as your ISO rating and other reports that you've paid for to look at your staffing model. And they're telling you that they're inefficient for what you have today, not even looking at what you're projecting for growth moving into the future. So this problem isn't going to go away. And we're just asking, would you like us to seek the application this year? And if not, I would really like to discuss with you all how we move forward into looking at this for next application cycle or other ways to fund the much needed additional staffing in the department.
Dan and then Sean. Okay. So Chief, you said it went from 100% and now we're less than 100% funding. That's what they used to do for safer grants.
There was a period of years where they offered 100% for three years, correct?
So I got a question for the town manager.
I'm here, sir.
I don't know how to do this. I'm just going to throw it out. Let's say we go for this grant. Is there any way we can put it to the voters in March and say, We applied for this grant. Do you want us to continue to move forward with it or not?
If we apply for this grant and they award it to us, we're telling them that we're committed to taking that money because other communities are all going to apply for that. And that means if we're going to do this, we're going to do this. And that means you're going to authorize me to sign that grant agreement, which means we're committing to paying those cost shares as it's indicated here, whatever the number is. So we're committed to doing that. At the end of that third year, then theoretically you don't have to – there is no grant requirement that you have to keep providing those positions. But are you going to lay off eight people and then reduce the level of service? No. Probably highly unlikely that you would do that.
I'm just looking at, is there a mechanism somehow to bring to the voters?
Well, the way people would do that is you would do that in March to authorize the next cycle to do that in advance. Right. Because as counsel of favor in a kid, you're making a long-term commitment. Yep. Not a one-time expenditure like a fire station repair, but a long-term commitment that costs money year over year that continues to grow. So you just have to think about that if that's what you choose to do for this number of firefighters. Other communities have applied for four and been successful. That's another option for you. And if you look at the one per year for the next eight years, that's pretty close to that, right?
Because at the fourth year, you'd be funding another one. Yeah, so why did we go for eight instead of four?
It's to meet the objective of the grant union. When you read these notice of funding opportunities, you have to be very keen on what it says. And to be able to be successful, put all this work and effort into it, you need to be able to meet their objectives. Where we are staffed with 13 right now, we're sort of that in-between mode where we meet some standards, but we don't meet others. So the one that we need to work towards is NFPA 1710. And the only way to meet that standard is by adding eight people. Four would not do that. So to put all the effort and work into it for four people, It's wasted effort, in my opinion. We need to apply for eight to be able to demonstrate we're working towards that standard. That's the intent of the grant program, and that's how we're going to have a much better chance of being successful in applying for those funds.
So these grants, do they sometimes, like let's say you're asking for eight, do they sometimes come back and say, we can't give you eight, we'll give you...
If you apply for a you'll either get 8 or 0. Okay, they won't reduce the number down.
Yeah, thank you so you know the only other thing I thought about because you said how would you like us to come back forward and I'm still contemplating this entire thing, but I think the going forward of the town managers has brought up before of having Justification as we gather data for these kind of things. So it's not anecdotal and it's not just more staff because more staff. There are things we're going to do as we get into and hopefully we get on the road of strategic budgeting, which I'm learning more about. I think as we do that, that that helps show justification for this more. Like I said, my only holdout in thinking about all this is just not putting things in front of the voters troubles me, and especially a long-term commitment. So that's kind of one of the consequences.
So let me just ask a quick question. I just want to ask a quick question about your response to Dan. So the way I took your response to Dan was you didn't want to apply for four, even if the council would support four, you're saying you wouldn't apply for four. IS THAT HOW I TOOK IT? I JUST WANT TO MAKE SURE I TOOK THAT RIGHT FROM YOU. I JUST WANT TO MAKE SURE, BECAUSE DAN KIND OF ASKED, I THOUGHT YOU ASKED A GOOD QUESTION.
YEAH, BUT I THINK WHAT HE'S SAYING IS WE WANT TO GET TO THIS STANDARD. IN ORDER TO GET TO THE STANDARD THAT WE'RE APPLYING FOR THIS GRANT, WE NEED THE 8, BECAUSE THEN WE'RE NOT GOING TO, WE'RE NOT SHOOTING FOR THIS STANDARD. WE'RE JUST TRYING TO FILL IN BETWEEN. RIGHT.
I WOULD SAY IF WE DO APPLY FOR IT, PROBABLY. The 8 makes more sense than 4 just because it's going towards the standard. But I'm still not sure. You got a better shot of getting it?
Well, we have insurance too. Like our Primex insurance because we have better coverage, better responses, less liability for the town. That's Justin.
I don't know the answer.
Justin.
Justin.
I DON'T KNOW. AM I CRAZY? I DON'T KNOW.
PRIMEX INSURANCE IS OUR LIABILITY.
IT DOESN'T AFFECT ANYTHING?
IT DOESN'T AFFECT OUR PRIMEX INSURANCE. THE INSURANCE THEY'RE TALKING ABOUT IS YOUR ISO RATE FOR HOMEOWNERS INSURANCE, BUT THE REALITY OF IT IS WE'RE NOT TALKING ABOUT A FEW DOLLARS IN RESIDENTIAL. IT'S MORE EFFECTIVE FOR COMMERCIAL. that's where the ISO rating makes a difference. So, you know, there'd be more appreciable savings for commercial factories, warehouses, and those sorts of things.
I was just trying to figure out a way to justify and figure it out. I mean, and by doing this, I mean, would we be moving forward, and we talked about more money, like Is this something that like impact fees in the future because it depends on buildings and we need better response time and you wouldn't be able to apply anything?
No, that's operating expenses and that impact fees would not go towards that.
That only goes towards like adding more trucks or something?
Infrastructure, vehicles, those sorts of things that are new. For the building? Yeah, building.
Got it. All right, thank you.
Mr. Town Manager, when the fire department presented their budget last year, how many firefighters did they ask for? How many personnel?
It was 11 positions altogether.
They asked for 11? Yes. All right.
As you know, we asked for two, and we got one, which I thought was good.
Right. All right.
So I say we move forward with this item. At least have them apply for it. We may not get it. There may be other communities who have a higher priority of receiving the funds, who may only be asking for four people. But I think that this would be a good idea for us to move forward at this time. I'll make the motion. For the Leonard Town Council to authorize the town manager to submit an application for the federal FY 2025 staffing for adequate fire and emergency response grant programs. On behalf of the town of Lundari. Second.
I have a motion from Ted and a second from Sean. Any further discussion? I'm going to just say for the record that I support you guys 100%. It's just with this particular item, I just think it's not fiscally responsible for us as a town to apply for it. If we get it, we're not going to say no to the money. Let's not be silly. We're going to accept it. So I just think that the town just can't afford this. But I just think it's going to hurt the average taxpayer. But I think we'll move forward with it.
I will say I will we do have a right to vote and if something new information comes up and we decide and we hear from the public and the public says we're busting the budget with this even if we get approved for it and the public wants us not to approve it I will vote not to approve it accepting it if we get it later okay I just want it you know but right now I think yeah applying for the grant makes sense okay any further discussion all those in favor say aye aye any opposed
Chair votes no. 4-1, motion passes.
Thank you guys for your presentation. Thank you for your time.
Happy grant filling out. That is not fun.
Now the work begins, or continues, we should say.
All right, what's next? Up next, discuss and approve a process to evaluate the town manager.
Excuse me, Mr. Chairman, I'm so sorry, may I interrupt you for just a moment? Not that these other two items are not important, but would you consider moving the library up?
I'm gonna be here anyway.
Sure. Where they can go home. Thank you so much. Wish you would have asked me before the meeting, I would have done it.
No, no, I'm sorry. Yeah. But thank you, I appreciate that.
We have staff here, but anyway. First thing under old business. So we're going to go out of order and take the library first. Thank you, Mr. Chairman, I approve your consideration. Approve the expenditures of $572,461 to address library phase 2A building envelope repairs. And Ms. Plant, are you going to take it? Okay.
Thank you. So we're back before you with pretty much the same information we brought forth. the may 18th meeting um i can do a quick recap if that's helpful um before i give you the newest information so on may 18th i gave you a little bit of an update in terms of the scope of the work that's currently happening which we're calling phase one with the addition of the um insurance repairs And we are in terms of cost. These are 2 separate essentially 2 separate projects. So what you see on the in the green box on the left side of the screen is scope of the original phase one which included the investigation of the building's exterior envelope mold remediation and the repairs for that exploration work in the mold damage. And then the insurance part covers more of the repairs specific to the pipe burst that happens at the end of January. The part I've highlighted is just to show you the limited area where those scopes overlap. And then when you actually look at costs, the green chart there is what's been authorized by town council thus far for phase one work, total of $404,000. $554. And then the insurance claim that came through for the pipe burst repairs totaled $335,871.94. We are here to talk about phase two. We've split phase two into two parts, part A and part B. Part A, the timeline we're looking at is fiscal year 26 and So the estimate that RE-ARC put together for us was a total of $572,461. That includes engineering and design work related to how our rooftop units currently sit on the roof. I mean, there's been many different terms for it, but essentially a bowl shape, which causes the snow to pile up over the winter, and our rooftop units essentially sit in FEET OF SNOW ON THE ROOF, WHICH HAS CAUSED PROBLEMS OVER THE 30 YEARS THAT THEY'VE BEEN THERE. IT ALSO INCLUDES PREVENTATIVE MEASURES TO COVER THAT IN BETWEEN TIME UNTIL PART B HAPPENS THAT WILL STILL PROTECT THE BUILDING FROM THINGS LIKE HIGH HUMIDITY, THAT'S WHY WE ARE RENTING COOLING UNITS AND TO ALSO INSTALL GLYCOL IN THE HEATING SYSTEM WHICH WILL PREVENT IDEALLY FURTHER FREEZING FROM HAPPENING OVER THE WINTERS. It also includes what we've identified as the essential external envelope recommendations from the investigation work that happened in phase one. And those reports are all attached to the agenda tonight as well, including there's lots of photos on them. And then part B looks like a timeline more fiscal year 28. And the discussion there is likely that it would go to the voters. And that would involve basically the results of the engineering work, the recommendation that comes from that to somehow raise the rooftops or move the rooftop units. and enclosed the lower roof, and to also replace those units because they are not in good condition. Total estimate there, $854,037. Any questions about scope or cost estimates before I go on to?
Anybody have any questions? Because we did ask a lot of questions two meetings ago.
Yeah, I just want to say, and I've said it in other presentations, I appreciate having this well in advance. This was great. Thank you again for this presentation.
Yeah, I want to say, too, I appreciate you guys giving it to us and having a couple of meetings to digest it. So that was much appreciated.
So the slide that I added for tonight is just in regards to the funding for Phase 2A specifically. Similar to the project for Station 2, we are looking at potentially taking some unexpended operating budget funds from FY26 and then combining that if needed basis kind of what Justin spoke to for the fire station project from expendable maintenance and I put a little asterisk in there that we are very aware that you know, even though we're close to the end of the fiscal year We know the exact numbers are kind of changing moment to moment So we are aware that it's contingent on what's left in the budget essentially and those other current projects that you're having to consider I Believe that's my last slide there
any other questions i got a question good so when you're talking about phase 2a funding 20 fy 26 operating budget are you looking at the library budget are you looking at the town budget hey um i believe and i can ask justin to speak to this too but from my understanding anything that's left over in the library budget is already being put towards phase one so there is going to be no
Additional unexpended funding left for phase two here comes Justin So it'll be the library budget will be fully expended and any Under from other departments will go to assist in these two projects And how much are you looking at from other departments So GIVE ME ONE SECOND. I'M ANTICIPATING THE LIBRARY BEING ABLE TO PROVIDE APPROXIMATELY
From the library or from the?
From the library, so the rest will come from other departments.
Okay, thank you.
Any other questions? What do you want to do?
I just think that we can't even say what do you want to do. We're so into it. What are you gonna say? Oh, no, and then just leave it sit as is you've now opened this gate We've got to keep moving forward.
There is really no what are we gonna do because we don't have an option The option is you got to keep moving forward So I'll take a motion so I move that the Londonderry Town Council hereby authorizes the town manager to apply fiscal year 26 operating budget funds for the purpose of phase 2a of the leach library building project have a motion from Shawn second
A second from Ted. Any further discussion? All those in favor say aye. Aye. Any opposed? Chair votes an affirmative, 5-0.
And I'll move that the Londonderry Town Council hereby approves Order 2026-12, which authorizes up to $125,000 from the Expendable Maintenance Trust Fund and directs the trustees of the trust fund to disperse said funds for Phase 2A of the Leach Library building project.
I have a motion from Sean.
Second.
A second from Ted. Any further discussion? All those in favor say aye.
Any opposed? Chair votes in the affirmative.
Mr. Chair, this is why we have to maintain our buildings. Agree?
Thank you very much. Thank you. Thank you. Mr. Chairman, thank you for hearing us early tonight. I appreciate that very much. No problem. Okay, thank you.
All right, going backwards. Yeah, that's where you're at. Yes.
Yeah, you're right. Okay.
So I put this on the agenda because I wanted us to discuss as a council how to move forward. So we first tried to have a 360 evaluation program and that ended up being too expensive. Then we tried a lesser expensive program and that didn't pass any cyber security rules. Discussed another path forward with the town manager and I got information tonight that due to union objections, I need to review further the evaluation process and work on a new altered path or move forward. I'd like the review process to be completed by the end of September 26th. In the meantime, while I work through these concerns with Mr. Mulholland, I was wondering how the council would feel if I asked Mr. Mulholland to provide us his self-review so we could review that while we try to figure out how to move forward so at least we have a document that we can at least look at in the meantime. And we'll try to figure out a path forward with a review. And I figured would it be appropriate to give him like till next month to give us that, just like the next meeting?
I mean, we were supposed to receive it by April 1st, the self-review, and we still haven't received that, so.
Yeah, I think that's a good first step to kick off any process that we, as we've done in prior years.
I know he's very willing to work with me to figure out a process. I just wanted to ask the council how they felt if If we ask for the self-review in the meantime, will we try to figure out a process to move forward?
Our first process should have been that we received the self-review by April 1st. We have not gotten that.
Okay. So, Mr. Chair, I know we've talked about this and we were going to hire a company and everything. I just don't understand why it's so complicated to do a review on him. I don't think we need a company to do it. That's my opinion. I think if we get his information and you and him put a plan together on how to evaluate them and bring it to the board and we can discuss it and move forward on this.
So I'll agree with Dan too. Sean, this is twice tonight. Turn it over and you leave. Okay. No, I don't think this is... This needs to be ultra complicated and I don't... You know, we've tried the software resolve. We tried like 300... We don't need to purchase much stuff. I think, one, it is a good first step and I think we do need time to process and think about, you know, and you gain new information tonight. So it's just... But we gotta figure it out and do it right. But I don't think it needs to be that complicated. At the end of the day, we're doing a review. We've done a review for town managers before. This isn't anything. And I do agree. We don't wanna delay this any further. I think getting the good first step out of the way is proceeding somewhere tonight while we figure out the second step. But we need the first step anyway. So we've got a little bit of time, but not time.
So Mr. Chair, on the information that was provided to us in the packet, that doesn't work is what you're saying?
Well, I have to reevaluate because I learned at 6.08 tonight that the union is going to tell their members not to move forward with this process. So I need to speak to, I haven't had a chance to even speak to the town manager about this to get where we can move forward to. I need to figure out if there is a next step or do we just do what you and Sean just suggested and just have a performance. We just need to talk about how we want to do it and move forward. That's all I'm just saying. I had a plan all typed out here, all ready to go tonight, and it is now changed.
Yeah, because the stuff we had gotten in the packet I thought was good.
To start moving forward. I just wanted to ask if, in the meantime, will Mr. Mulholland and I work out the details here or figure out what we can move forward?
I do have one question on that. Because in the end of the day, don't we work out how he's being reviewed? I don't know why he's working out how he's being reviewed. That just seems odd to me.
Okay. Okay. I think just getting his input on how we can do it because you're not going to go through a company or anything like that. And we can... Accept it, we can reject it, but at least we have some.
Just the way it was worded, it stuck out as funny to me. It's getting late, Sean.
Yeah.
Okay.
But I have a question. Go ahead. Because I don't understand. What are you saying about the union? Like, I don't understand.
I haven't, they just told me that they're going to tell, they're going to ask their members not to cooperate. That's all I know right now. I have to look for it. I don't know anymore. I just got it today. I got to look into it more. I'm just saying.
He's not union, right?
No, he is not. But the proposal that we presented was going to be to have department heads review.
No, all of them, yeah, that wouldn't be good to do. And this could be Deb, because- I can understand how that could work. Okay. I can understand how that would work.
I might want to step away with all these investigations and everything else going on. What am I doing? Who knows?
I don't understand. So do you feel like providing him 30 days to provide that to us is reasonable?
Yeah. Yes.
Is that reasonable to you, sir?
Yeah, I just, what's the criteria that you're using, or do you want me to propose one to you?
I didn't know if you and I wanted to talk about it, because I just- How did we do it last year? He wasn't here.
No, I know he wasn't here. How did we do it in the past?
So in the past, well, we've had the town manager present us with a written self-evaluation, and then we reviewed it as a council. We discussed it, and then we put our own input into it, and then-
Yeah, I'm saying what criteria did we give for the self-evaluation? I think that's what he's asking for.
In the past, it's been different for different people. We've never had a standard criteria that I know of.
Okay, so it's just been kind of free for them. Yeah. Okay. And if you don't, if you want changes to that, I can just change it.
Yeah. So.
It's council favor to say we don't need to make it more complicated than what it is. It'll be just a matter of pages. We talked about this before. It won't be.
I'll say, in the past, there was a 62-page one. Don't do that. We'll do that.
Be a lot less than that. Maybe 10% of that. All right, so I'll get that to you. Is that fair, though, 30 days?
Is that reasonable? Because I want to be fair to you also.
So this has been brought up twice tonight about why it wasn't done April 1st. And you and I have talked about this. We were looking at the 360 program. So that's why it wasn't done.
That's why I've been trying to be upfront with everybody here. We looked at that program. It was too expensive. Then we tried a different program, and it just didn't work out cybersecurity-wise. And then we tried this program, and now... might have to alter again but the code says that you the chairperson will coordinate those correct that's why I'm trying to coordinate that I'm working with you I think you've been very cooperative with me we've been working you all together I think as far as the process so so for the council's good with that we'll move forward there and as soon as it's simple okay yeah sounds good all right up next we have something positive Chairman, or I said chairwoman, chairperson, Paul, brought to my attention about doing a farmer's market. So I thought it'd be great to put on the agenda, discuss as a council. And I think that a couple of things that were discussed with me was that we should do it so that the town isn't involved. It's not costing the town any money.
Well, that's why I was surprised when I saw it on here. Yeah. I had awful intentions of moving forward. Yeah. With or without you guys.
You would ask me to put it on. Right. And I felt like it was important for us to discuss. I mean, if we can do something positive. I mean, you had Sean even agree with you that he wanted this. So I was going to turn it over to you so that you could kind of take the lead on this and kind of.
Well, I want to give you a big picture. Yeah.
Yeah.
So I had mentioned that I'd love to start an agricultural committee.
Yeah.
I started the Green Team, which is a nonprofit group in regards to sustainability. We happen to focus a lot on gardening, composting, educating. And the whole goal is to have an agricultural committee, which I would love to be on, where we would encourage homeowners to we would work with, the big picture is, not only will homeowners be creating more farms, mini farms, so we're working on mini farms, nature parks, pocket parks, trails, just like different things in the town which create a quality of life, okay? This is the thing that kind of glues the town. This is our actual who we are, which we've never really discussed. You know, who is Londonderry? What does Londonderry want to be? Do we want to be artisans? Do we want to be farmers? Do we want to be a big city? What do you want in this community? And personally, I like the fact that we were rooted in farm, that we should embrace that, that artisism, that whole thing. I mean, we have sculptures. I'd love to encourage that, work with the schools to have more of that. The bigger picture is... Maybe work with some of the larger farms, not for the farmer's market necessarily. I want to encourage the farmer or the resident that grows tomatoes and has bundles and bundles of them and wants to come down and share. And maybe make a little money off of there. So that's the whole thing. But to be able to have a place... The green team went to the state. The state approved it. Unfortunately, it didn't go any further. We were going to put... When you're walking on the rail trail at Exit 5 and you go onto the highway, and there's the two roads, and there's always graffiti there, and we're always having to redo it. And we were encouraging maybe the art kids at the high school could come and paint and do... Because they tend not to touch each other's artwork. Which would have been wonderful. And maybe encourage them to go to our dump and get some recycled metal and create some wind sculptures to add ambiance to the trail. To get the state to put in a wildflower in between the two. So now when you're walking, it becomes more of a destination. You could look at places like the Aviation Museum, and I ran this by Jeff. He thought it was a fantastic idea. The trail goes by there. You have maybe a mural that young kids participate in showing the history of flight. You have some food trucks. You have some gardens. Maybe put some more wind art. I know I'm going on.
I just want to keep you on point, guys.
These are things that kind of excite me, and that's how all of it plays out. because we had put on the agenda the farmer's market so i just want to make sure we if we want to talk about this it needs it's so you're looking at it's a piece of the bigger puzzle okay you you kind of got to take baby steps and so that was something i wanted to do years ago i ended up going over and working with the dairy guys to get it done um now we have an opportunity to do it here and i'd like to move that forward with the green team We're going to be giving up our meadow because the dirt there that we got from Andy, he was nice enough to give it to us. May his soul rest in peace. It's just it's too much. It doesn't have water there, too much sun. The soil itself is just all rocks. We tried and tried and tried, and we had our best yield this year. But we have a few benches. We were going to donate to the town.
So just to stay on topic here, so for the farmer's market, I know it's a piece of the cog, but we had talked about this last meeting, and I said put it on the agenda so we could discuss it and have you take the lead with it, but not cost the town any money with it. So then you could organize it and have it set up so that farmers could come. You had mentioned, I think, during the conference on the common, was that what you mentioned? Yeah. To have them come, would they come like before?
It would probably be three to seven.
Okay, so before the concert. Three in the afternoon to seven, yes.
And I had talked to, I think it was Larry from the concerts. I had said it would be nice if we could get the concerts to start at six so that we could have... like a local band, a garage band, have an opportunity to play, but it would give us entertainment, which again, helps us not having to pay for entertainment to come or encourage, because the more things you have, this is what makes Derry's Market nice. They have entertainment, they have artisans there. You don't just want to just say, here's watermelons, 10 cents. That's not what you're doing. It's not that kind of a farmer's market. So you need to have pieces there. There will be restrictions. I've written most of it up. I've got it all pretty much done. I was going to call it the Apple Way, farmer's market, building community, one market at a time. And I had planned on if somebody wanted to come, we can do one time or sign up for the whole summer, be a discounted rate. So they would pay to be there. Now, you can't just come there and sell jewelry. You can't just come there and sell clothes. It's got to be stuff that you have made and or are giving a demonstration on making it.
Okay. Now, in this that we asked to put together, it didn't say anything about anyone paying. So I just want to make sure we- Well- If we're going to do that, we- It would have nothing to do with the town.
Okay, so that's- Because you have to, we have to maintain that area. Yeah. We can't let it fall into disarray. That's fine. I'm just asking a question. We have signs and stuff. We may need police. Right. I mean, those things are going to cost money, and that money has to come from someone.
And the other thing that was brought up in the, I don't know if you saw the packet thing. I kind of did. It just asked about the insurance. Um, so it just said that, you know, any organization would have to be willing to, uh, adhere to any insurance policies and restrictions that, that the town had. Yeah. So if you're willing to take that on, I, I would welcome it. I think that the council support, I don't want to speak for Dan, but I think the council would support you.
Um, you have to write up the whole thing. Yeah. I haven't done that yet. I've got a draft.
Yeah.
Um, I would like to be able to say, you know, not worry that that piece of land, so I have to wait for the whole decision. And this is why I haven't come forward on this, because now I have to wait for your whole decision on the meeting house, because that comes into play. If you tear down the building, you turn it on to a parking lot, what happens to the pavilion? Do you know what I'm saying?
Like, I'm confused. I thought still do it.
I thought you were doing the farmers market on that. It's within this calendar year, right? What, that I'm going to do it? The farmer's market, yeah.
No, I'm not going to start until next year.
Okay.
So that's what, I'm kind of in like, there's no way I could pull all of that together in a couple of months. I didn't know.
There's no way.
That makes sense.
I just, for some reason, was thinking that in my head.
I mean, people booked themselves out in advance. My thing is, is, you know, I kind of wanted to see how that was going to play out. And because, you know, I want to be able to get into an agreement with the town. written agreement that, you know, we're going to take, we'll take care of this, we'll do this, and, you know, we don't have to worry that, all right, we did it in 2027, now 2028, oh, screw you, it's gone, we're going to be doing this, now I've got to redo the whole thing all over again, or lose, do you know what I mean? Yeah. So I'm trying to be
mindful of all the so what if i do this if i if i say to you when you're ready let me know we'll put it on the agenda and we'll we'll just just so you know that the council's aware of it um but then i'll let you take the lead on it you let me know when you're ready how's that i'll have it done soon yeah mr chair yeah i have one other thought of a potential different location but that might be more visibility um potentially working with uh
Whoever owns the Crossroads Mall, the very end of their parking lot, potentially that might be a good location as their parking lot's really never full. And especially that back end, to be able to set up for vendors there, it might be better visibility, I'm just thinking.
So you want it on the cement?
I was thinking that the cement there on that at the end of their parking lot area might be better visibility for customers to or people driving by saying, oh, hey, they got a farmer's market here. I'll come by and buy something where compared to hiding back at the pavilion at the Lions Hall.
Well, I was hoping to take up that whole space. Like we plan to use the greens as well. The only reason I shy from that is the reason why the pavilion's nice is if people had little carts or tables, they would be able to cover them up and leave them like they do in Derry. They leave them, the little wagons and stuff out there, so they don't have to take them in and out, back and forth. That's kind of a nice thing. Plus, if it rains, you always have cover. If you don't have a pop-up tent, at least you have cover. So there's pros and cons. I like Ted's idea. Maybe you have two spots.
So obviously it would have to be in coordination of that real estate owner.
Whenever you're ready, come back to me and- Okay, but I do think that you need to really embrace all of it, is you need to have the Advocatural Committee. Okay, so I'll put that- I'm not exactly sure how we set that up. When I did the Utility Committee, the council just agreed, understood its mission, and we had a year to kind of lay things out.
I got that down. I will when I'm talking to town manager, but other things I will find out how we go ahead that process that I don't.
You don't understand.
No, I found out how we go through with that process to get across the committee. That's it. Yeah, I understand what you want. But if there's a process we have to go through to do it, that's because we want to be a standing committee rightly.
Yeah, kind of like utility. Yeah, it would be the same sort of thing. And And underneath it, under the Agricultural Committee, would fall groups like Beautify Londonderry, the Trails.
See, now you're... See, that's where we got to get... Now you're getting...
Okay. But they're all... I've spoke to all of them. I haven't spoke to Trails, though. But they're kind of interested in that sort of thing because they're running out of people. And their things overlap.
Yeah.
Like, that's why the Green Team works with those other groups because...
I'm with you, Deb. when you're ready i will get some answers for you about how we put together an agriculture committee and we'll all right yay all right um next is discuss and approve the 2028 budget schedule it was something that's housekeeping i believe right sir we just missed it but before we just didn't you didn't so if if everyone is good with a schedule that was proposed by myself bob slater And Kate Burbage. Sorry, let me just forget Kate. I'll accept the motion to accept the budget schedule.
Is this something we need to vote on or we just have a consensus? Because I don't have any problem with the schedule.
It says that I'm supposed to propose it to you. It actually doesn't say what you're supposed to do next, but presumably you would approve it because we're presenting to you. So presumably you'd vote to do that.
Yeah. I'll make a motion that we approve that. I'll second it.
Okay, I have a motion from Dan, a second from Ted. Any further discussion? All those in favor say aye.
Any opposed? Chair votes the affirmative, 5-0. Thank you. All right. Up next, on the consent items, I am going to I'm going to pull the approval for both attorneys and put them on the next agenda so that people can look at both proposals in there and they can look at the old and the new proposal. And Mr. Mulholland, I had one person ask if we could see the old agreement with she and Finney so they can compare it to the new one so they know what got taken off. IS THAT SOMETHING YOU COULD PROVIDE TO THE COUNCIL AND THEN WE COULD TRY TO FIND IT BUT THAT'S OKAY I SAID IT'S PRETTY OLD OKAY I JUST I JUST HAD SOMEONE ASK ME IF THEY COULD COMPARE JUST TO SEE WHAT GOT TAKEN OFF FROM THE OLD ONE AND THE NEW ONE YEAH YEAH YOU NEED TO REACH OUT TO MS BAILEY FOR THAT YEAH EITHER WAY SHE WOULD PROBABLY HAVE THAT YEAH EITHER WAY THAT'S SOMETHING THAT UM I THINK THE DAN'S POINT I THINK WE PULL THEM BOTH OFF WE PUT THEM BOTH ON I HAVE THEM BOTH THERE PEOPLE CAN COMPARE UM SO I WOULD Want to pull those two out of the consent. We'll put them on the next consent.
Just one thing on that, if I may. Yeah, please. That means July 1, you don't have any legal counsel at all because they're changing their rates to 375. That's the only problem with that one. So do you want to at least continue them until that date so that way you have someone at least to call?
Can we do that? Can we just continue? Yeah. Okay. Do we need a vote or consensus? You do. Okay. All right. Can I accept a motion to continue on so we can pull these two off the agenda and have them match up?
I believe that's what the situation was supposed to be.
Yeah.
So just to just be close to the chef anyone, you're just going to continue until July 6. Yes.
Yes, that's just if we just continue with the current agreement until July 6. That way we can all review it. And everyone will be able to see what both proposals are and what was taken out of the old one and put in a new one and all that.
And the Shaheen Gordon one will be I will have it provided.
Okay.
I'll ask them to maintain the same rate till that date.
Yes. Yeah. If, if that's, yeah, absolutely. Yeah.
Good thinking.
So you need a motion? I need a motion. I'll make a motion that we remove. Oh. That we continue the service with Shaheen and Finney until July 1? July 6. July 6. Under current conditions. Under current conditions.
I have a motion from Dan, a second from Ted. Any further discussion? No. All those in favor say aye. Aye. Any opposed? Should I vote to stay affirmative? Thank you, sir, for pointing that out. And now with the rest of the consent items, I'll accept the motion to Approve the rest of the consent items.
So Mr. Chair, you've removed number three and number four. That is correct. So number one and number two. Yes. So we're approving number one and two.
Correct.
So moved.
Motion from Dan.
Second.
Second from Sean. Any further discussion? All those in favor say aye.
Any opposed? Chair votes in the affirmative. All right. Up next, liaison reports. Anybody have any liaison reports? Deb, go.
Continuing on a positive note, I went to the old home day meeting. I'm not on there, but I went just to see what they were doing. And it looks like they're making some great progress. And I was excited because they have a few new things, which new things are good. Perks people's attentions, it's not the same old same old. So I thought that was exciting. Um, I also had my rec meeting where I was talking about his retirement, but the best part. Of the rec meeting was we had kids from middle school show up. And a gentleman who was in his 30s all. Inquiring about the state about the skate park and how it how they want to move it forward and they're trying to get stuff going So that was good talked about positively about the camps and what's going on. It was all very great then we I went out and talked to the Legion in honor of Flag Day. I tried to get it done for Memorial Day, could not. We went to the Legion, they donated the flags, so if anyone's noticed, we have 63 flags on the Town Common right now. The flags, 50 of them are regular flags for the 50 states 13 of them have 13 stars for the 13 colonies in honor of the 250th. The Legion paid for the flags. Mr. Slater donated the rebar. My husband and myself cut that up, and Ms. Perez went to Home Depot and got them to donate the plastic and the couplings and all of the zip ties needed. So we assembled all of that, my husband and myself and my oldest daughter. And then with a few more people, we put all the flags up. So they're now up there. I walked, oh, he's not here, with Dave Wally, and I made sure that there were appropriate spots that I could put them in, and I did his patent. So that went up, so big thanks to that. I think it makes our town common look beautiful. So that was good. I also, we had the green team had a big plant sale, which was truly successful, thanks to Kyle at Max Apples, who donated the tomatoes and the peppers, and then we had Tom Esty donate this geranium thing that was about this big, and that got raffled off, and the Blue Lions came to help us, so that was a great success. And then we had the Antiques Appraisal, which I draw a buzz down for. That was... Very good success as it always is. Different though because it was on a... Saturday instead of a Sunday we had last week we had the adult ed graduation. Now we have the regular graduation. So we also had a ton of state championships. Unfortunately, we didn't move on, but making it to states is also very positive. Um, and then on Sunday, I finished off my week with, um, the retirement of the flag ceremony at the Legion. So that was my week.
Awesome. So quick question. When's Art's last day? Is it July 1st?
He keeps threatening. It's all different days.
No, it's the end of August. They're doing a transition for the two-month period. Okay, perfect.
He keeps threatening.
Just want to make sure we say goodbye properly.
Any other further liaison reports?
Mr. Chair, I just want to ask.
Yeah.
My last meeting with all this paper, it is, I was told that. So, how do we move forward getting all the information?
It's all in the folders on the computer.
Tanya and I are available for tutorials. No, just kidding. But yeah, it's all on the computers for you.
Ted's been doing that for a long time now.
Oh, yeah.
I pretty easy and I am with you. Okay. I, you see, I have paper in front of them. So. I'll have to print this. I was told this morning we're going to move forward with this. That's what we voted on, so we're moving forward.
All right.
Dan, I'll be in the same boat you are. All right. You see me up here writing. You got your papers, I got my papers. I'm faking you guys.
We have the groundbreaking for the new SCU building happening next Tuesday. Is that correct, Mr. Mulholland?
Yes, the 23rd, yes.
That afternoon originally was gonna be tomorrow afternoon, but I got moved out another week, right so We had the wild apples Big event for their literary magazine back in May. I wasn't able to present on that before, but it was a good event, even though it was raining most of the day, but it seemed to start to clear off, but, uh, there's well attendance there. Um, and I think they're supposed to be presenting, uh, copies to the council, um, at some point, uh, potentially in a few more meetings, but usually they present it right after. I don't know where they were last meeting. Um, And then, obviously, the comments for the past two weeks have been very well attended. The Fleetwood Mac band this past week was pretty incredible, I've got to say. I hope we can get them back for future years. That's all I got right now.
Mr. Chair, don't forget next Tuesday is a cookout for our employees. Yes. So if you guys want to cook, I already cooked last year. I'm cooking again this year. I'll make those burgers just for you guys.
Any other liaison reports?
All right. Mr. Town Manager.
I'll just go through the agenda for the next couple of meetings real quick. Public hearing schedule, as you know, for the traffic code for parking on Plainview Drive and Delta Drive. Discuss petition to reclassify cul-de-sac on Ashley Drive to a public way. Discuss TC 103 traffic management policy and the proposed amendments to the traffic code chapter 301. Discuss an authorized child manager to request shifting previously allocated New Hampshire state bridge aid program funding from the Stokes Road Bridge project to the Hall Road Bridge project. Discuss an approved transfer of funds from the Transportation Capital Reserve Fund to the General Fund to purchase traffic speed data collection devices. Presentation and petition to form a special water assessment district, if we get all the cards in on time. Review and discuss an amendment to the fire prevention regulations. Discuss the consideration of owner consent to list the Reverend Morrison Meeting House on the New Hampshire State Register of Historic Places. Authorization to sign the consent form as originally discussed on August 18th of 2025. on July 20th, as I indicated before, we have one, well, we have two items now, but discuss and authorize the time management to execute off-site improvement agreement for the Procopio project. And then the other item is the strategic plan. So, again, it's late right now, but that, of course, will change. Things will get added to it as that normally happens. And that is, oh, just one other thing you might want to consider. Obviously, it's no secret to anybody there's a fair amount of tension between different members of the council here, and obviously the relationship with the manager is, needless to say, a bit strained. So one of the things you may wish to consider is bringing a group like Braver Angels in to facilitate discussion. It's not mediation, but facilitate a discussion to try to bridge those divides. It's been successful at the New Hampshire legislature, as you know, Chairman Dunn. Yep, it has been. And it's been successful other places. It doesn't cost anything. It may be something that is worth trying because obviously we are not making a whole lot of progress and we could make a lot more for the people that we collectively serve if we could get our act together.
I would agree with you. It's a very good organization. Very positive results.
So if that's something the council would like to do, I could get that coordinated.
I'm fine with it. I think they're excellent. That's great. They're really good people.
I'd be in favor of it. I think it's something I want to think of.
Okay, that's why I'm just saying I can speak from I've seen it work firsthand. It's excellent. Quick question I have for you.
Just on that, what am I doing? Am I waiting or what am I doing?
I think you're under consideration.
It is a good suggestion. I'll respect that. i respect that so i don't so if we want to put do it in the next meeting yeah yeah okay i'm fine um just a quick question on the um special assessment for the water districts yes how much time do we have to complete that
There is a per se, it's high, but we have to have a certain way that 50% of the property owners and 60% of the property valuation in those. And what's our percentage right now?
We were at, I didn't check today. We were at 30% as of Friday. Um, you know, the utilities committee and myself are working on some other strategies.
I want to know what I can do to help if there's anything I can do to help. Cause it's very important. I think it's a very critical project for some people in our town. And I think a lot of people might not understand. the reason for like they think that if they sign this that's for they're signing themselves up so i think there's anything i can do to help uh information wise let me know because um i think it's very vital you know we might only have 10 or 20 people take advantage of those 10 or 20 people I really going to appreciate this, you know, so I think it's something we need to do and I don't think everyone completely understands it.
So it's just interesting because it overwhelmingly passed by the voters in March. So to then have people not understand what the process. I agree.
I'm just trying to see if we can get it to move forward without having it die.
We initially communicated with letter, which is really the only contact information we know we have for all the properties. But I thought about it. I don't necessarily, I wait four to six weeks before opening my mail because I get everything that matters in electronic form. i almost never get anything in my mail so and it's funny because right a couple of others but a couple of right like that's forward to me so some people open it religiously every day other people like a few of us open it once every six weeks so that's why we're trying a new um tactic where if somebody gets a facebook message from martha or myself it is us um so we're going to try and do some more outreach to try and meet people where they're at and then part of this is we're collecting the contact information to communicate so dan and i want to let you know that we still open the mail and you know what at least 30 of those people do and did send it back so but yeah so we need to figure out how to reach people like me who don't do it i just want to let you know if there's anything i can do or the council can do let us know because it's it's a very important project and i think the people that it will help and will impact
It'd be very beneficial for them to do this and to have it fail just because people didn't understand it would be disappointing. So.
100% of the people that we have spoken to 1 on 1 right have signed up have signed the card not signed up have signed the correct. Signing up has nothing to do with signing the petition. Yeah.
It's going to be worth doing a.
an event and like inviting these people she did she had an event i i messed up a little bit i had the wrong day of the week but um you know a lot of i actually came down on the other days so i came down on both days mondays and we had we had about i think eight people show up to those things okay and they all signed the cards after of course i had really great conversations right um so that's why i think only eight people is not did you do those in the morning i did them in the morning at night and on a weekend so i tried everything um but i really think that reaching out that one-on-one contact is to spark that conversation even to the people who did open the letter and go i don't really know what this is right i think it'll help so if anybody got the if anybody's watching this or listening and got the letter and has questions so love to sit down so thinking about it the special assessment districts are in a limited geography yeah
there anything around that limited geography that we like any kind of building or any kind of place we could do it where we're coming to them because if we do a general kind of drawing people from the town if it's a bunch of people and their neighbors and they get together and you know we have one neighbor who's in favor of it and we all like you know highlanders or some something where it's very easy for them to probably the general location would be sunny cross
It's high range road right now, right?
Well, it's high range road old Nashua Road Most of old Nashua not all of it a chunk of South Road and Parmenter Road so it could be Sunnycrest it could be Um, so school, or it could be, you know, somebody who signed up for it already and really wants to move forward and invites us over to their backyard with all their neighbors. So, you know, we're, we're the utilities committee and I really open to anything at this point. So, if anybody, you know, my, my contact information is on the letter.
So this 1 didn't know anything from me in the council. Let us know. Because I think it's very vital. We.
Not just die 30% with just the letter. Yeah. So if we put these other things into effect, I think it's, I think it's very reasonable. You need to get to 50. 50% of property owners and 65% of valuation. So there's a couple of people who own significant amounts of property in that district that I'll be reaching out to kind of individually on the phone to chat with and see if we can get them in there. But yeah, so Martha's working on it. There's some other utilities. The utilities committee has a list of people to reach out to anybody they know, and that's where I'm at now. And, you know, I'll let you guys know if there's anything else you can do.
Thank you. Any further questions? All right, I'll open public comment.
Public comment.
Anybody?
Don't all rush.
Don't all rush.
I don't like to go first, but I might be the only one.
Well, thank you for your patience.
past my bedtime, that's for sure. Sandra LeGue, Two Fiddlers, Ridge Road. I wrote down what's on here while I was sitting here. This is not pre-planned. I didn't discuss this. I'm not in collusion with anyone. These are my own genuine thoughts, but I wrote them down because I'm tired and I don't want to forget what I saw play out again tonight. So first on the strategic plan, from what I gathered and what I heard here, it was first brought to the council in 2025. Tonight, Councilor Coombs brought a major rewrite without a red line or a summary of changes and without emailing it to the council ahead of time. That's what I heard from home. This leads to a vote to delay adoption. I've never seen so many delays, tabling, waiting, needing to digest on any council ever before, on any committee, on anything I've ever been involved in or watched. Delays, tabling, waiting, needing to digest too much information, I need time. You're not doing the work needed to run the town in a timely and efficient manner, flat out. There's so much work to be done and you only meet twice a month. Who votes against implementing a strategic plan?
Who does that?
We're suffering right now from the lack of strategic plan for the last two decades. in the library, in fire station two, in the lack of comprehensive policies, a list as long as my left arm of policies that you guys have tabled, not acted on, no plan to put forward. It's not like they're tabled and they're coming up on the agenda. They're tabled to be squashed, as best I can tell. Again, you're not doing the work of the people the work of the town. Speaking of policies, if I understood the citizen who spoke earlier, she might still be here. We don't know each other. We've spoken to her one time. There was a request to work on a communication with legal counsel policy. Apparently, she looked at the legal bills. Again, I'm home watching this on TV. I spoke to no one. I'm colluding with no one. These are my own thoughts. The bills apparently this woman reviewed were from, I think you said November 2025 to March 2026, and the vast majority of the bills are from time spent with or on requests from the chair and the vice chair of this town council. In all fairness, I also heard Vice Chair Faber clarify that none of the bills from last month, which I assume he meant May, involved him. So both of those statements can be true. One does not negate the other. Most of the bills from November through March, the vast majority of them are bills that were spent on requests or time with the chair and the vice chair. And possibly May had none from Councilor Faber. So now tonight, Ron exclaims, I think I have a solution. And it was like it was a unique thought that you just had, like me and the things I'm writing here. And the solution is to have the chair and the vice chair form a subcommittee who gate keeps requests going to legal. It's like the fox watching the hen house for crying out loud. You're the two who are driving the overage in, you know, in my opinion, driving the overage and you two wanna be the gatekeepers. It's crazy. I think I said last time, it's weird. Some of the things you guys do and you don't think we're watching and you don't think we know what it means. It's almost insulting. You receive input that a town council subcommittee that expends funds is not legal. Only the full council can expend funds. I don't know, I'm learning. I'm writing this stuff down as I'm hearing it. Again, talking to no one, colluding with no one. I don't belong to any faction in town. And then you go ahead and you approve it anyways. Something that you were told was not legal. I can't wait to follow that thread as it goes on. Councilor Faber, during the fire station presentation, you said, I agree with you, that the public should get to see how the money is being spent and have a voice and a vote on it regarding the fire station. Can we apply that logic to the legal expenditures? Why is it... We want to be voter, we want to be transparent, we want to see things when it's certain topics, and in other things, it's all behind closed doors. You're $80,000 over budget, and from what I understand, there's two months of invoices to go. So this could reach 100,000. That's our money. That's my money. That's everybody's money at home. That's everybody's money that is no longer in this room. That's not your money. It's part yours because you're a citizen.
I'm sorry, time.
And I'll end with, since nobody else wants to speak, every request going to legal counsel should be known by the entire town council, and every reply back should be shared with all five counselors every single time. That's what the school board does. You're no different. You're not working for the people. You're not doing the work of the town. You're obviously spending a lot of time. You're spending a lot of your time But you're doing it trying to catch each other, doing something wrong, being nasty to each other. And you even passed tonight on working with, what was the name of that group? Braver Angels.
Sandy, thank you. Appreciate it.
We're watching.
Thank you for your patience.
Robin Stewart, 522 Mammoth. I don't know her, but she said exactly what I was thinking. It is like the fox watching the hen house. If you were going to do something like that, which I don't know why you thought that was a good idea. I would think you would take, like, you and Dan or Sean and Deb or Ted and somebody, rather than just have the same people who vote the same way all the time, and especially the two of you, which are the ones that talk to the attorneys the most together. So I don't see how that solves any of the issue. And I thought we had... A new policy that was brought forth, which is what was tabled, which was why I brought the whole thing forward to begin with. Because I just spent all that time and I don't think anything was solved. I think the problem just got deeper. And that is our money. That's the with all the other, not only the 80,000 that you've gone over in months. So how we don't have bills and then you have investigations going here and investigations going there and Hiring new attorneys from different things which we don't even get bills on so I Just think that you you start need to you I say this all the time you need to start remembering who you're you're Representing or that you should care about what goes on in this town Because it doesn't look like you do Thank you Thank you for your patience Jan who the law
5 Stony Point Drive, Londonderry. I disagree with the comments that have just been said to the council, and it's only because this is not my first time working with town councils. Obviously, as the town manager said, there is a trust issue among you. There's obviously some collusion between a couple of the town manager and a couple in the state. There's obviously hard feelings he has with others. I would like to see his evaluation include his communication, because as I sat there, he's brilliant. He's able to do things. I identify with him, because a lot of what he's done in the strategic plan, I've done it myself. I've had staff do it. So he knows these things, and he knows how to run a meeting. But he needs to sometimes not show that and ask and speak it in a different direction. I think that would be his learning. My example is, I've been married 58 years, 59 in August 18th. My husband comes from, some of you know this because you know him, He always comes from his cup is half empty. So when you ask him a question, you're doing something, he comes from the negative. He assumes I have the worst interest or what I'm proposing we don't have the money for. He doesn't think I have thought this all out. And I come from mostly my cup is half full, but it's possible. It's just a problem to be solved and there's multiple options. I think, town manager, you come from the cups half empty sometimes when some people talk to you. And that's just my encouragement to you. And I've had to overcome it myself. Okay? And you know Robert's rules. You know how a meeting should be organized. Sometimes Ron disappoints us in following through on that. So we need to show him a little more patience and show him the direction through respect, like asking you to please allow me to continue with having the floor. The next thing is, is that what I got to read my notes. Sometimes I can't read my own handwriting. There are times when you cannot share information. I know this from doing investigations. There are times when you cannot share it. And there's two people responsible. You're all equal as town councillors. But the chair and the vice chair have a certain responsibility. So there's certain things that happen that you can't share everything. And you have to have the responsibility to take it forward. So I know there's lots of things that come into play. And there's reasons why you have confidentiality. On the strategic plan, I agree with you, Ted. You never said that they were extensive changes. When I saw the strategic plan, I thought, hmm, it's too wordy. It could be worded down. But having written the documents, having experienced it with staff, that takes extra time. And you don't always have it. It takes a lot of extra time to go through and wordsmith it. So I applaud you and may you be blessed for having gone through it to try to cut it down a little bit and say it more succinctly. I applaud the town manager for taking it on. He's totally comfortable in everything that's in there and his ability to make it happen. And I believe he can. I absolutely believe he can. So kind of a little both with that. And I think I mentioned it to a couple of you that I thought that it was too wordy, but it was good, about the policies and some of the things that haven't gone through. When I went through what I've gone through so far, the town manager is taking on more responsibility and there may be and i'm saying maybe lightly um but it's really heavier uh he wants to take on certain responsibilities and authorities and he could handle well there's situations when it's not his job when things are about him or about a certain person he has to deal with you know The vice chair has to step up. So a lot of his policies come from himself being able to handle this and just trust him and he'll make it happen. But that's not how it's supposed to be. You are our citizens' voice. The town council is a citizen's voice. And he's not supposed to carry all that responsibility. It's to go to you. In June, he knew that you were his authority and he was going to do what you asked him to do. And he was trying to get you to make some decisions and tell him, okay? But then something changed around October, November. I don't know why, but... whether he decided you all couldn't work together and make it happen, and he stepped in. So a lot of the policies reflect him taking over that authority. And I could see why you wouldn't want to do it, because some probably don't match the RSAs. Because sometimes what he says, the RSA says, it comes from his understanding and how he's worked, but it may not exactly match the intent. That's all I have.
Thank you, Jane. You just flashed red, so thank you. Anyone else a public comment? Seeing none, I will close public comment.
Just one item I wanted clarification. Okay. Is the majority of the legal bills, there's a distinction. The majority of the legal bills in no month were me and him. There's other people who interact with legal. The town manager interacts with legal. There's other aspects of that. So it's not... That's just not, I want to make sure that statement's clear. Because that would totally make sense. If all of a sudden all the legal bills were us, that would be a huge problem. Because why would we be interacting with the lawyers that much? So I just wanted to clear that up. Because we often just sit here, listen, don't speak. And I thought that was an important thing to clear up. So thank you.
All right. I'll accept the motion to adjourn.
So moved.
Motion from Ted. Second from Dan. All those in favor say aye. Aye. Any opposed? Chair was affirmative. Thank you all for your time.
This transcript was automatically generated from the official public meeting video and is presented unedited. It reflects remarks made on the public record by elected officials, staff, and public commenters. Transcript accuracy may vary; view the original recording for reference.