City Council - Regular Meeting

session. That was exciting. Let's stand for pledge of allegiance to the flag of the United States of America and to the republic for it stands one nation under God, indivisible, with liberty and justice. All right. Tonight you're stuck with the city council president Mandy Hegedorn. Our our mayor is on the line with us. He gets to spectate remotely. I'm sure dying. He's dying watching us.

Lori, do you mind giving us doing roll call? Thank you very much. Mayor Dumbrell present. Thank you. Councelor Council President Hagodor present. Councelor Pen present. Councilor Reading present. Council Rubber present. Councelor DeForge present. Amazing. All right. And consent agenda as have we had time to look through the minutes and agenda? Can I get a

I propose a slight uh adjustment to the minutes on the finance in my council reports on the finance report. I raised a question about uh the 2025 and 2026 audits and I'd like for them to incorporate.

Okay. We have a request from councelor DeForge asking for the minutes to be updated to reflect his question from our prior meeting. Do I have a motion to accept the uh agenda items minutes reflecting councelor DeFor's request? Go ahead. So moved. I'll second. All right. Motion carries. Oh, you didn't take a vote. Oh, shoot. Thank you. All right. So, um, all those in favor? All in favor?

I approves. Any opposed? All right. Motion carries. All right. I'm nerding out here. Okay. So, now time to do public comment. I have one card in front of me. Do we have any online as well? They needed to submit it submit prior to 3:00 today and they're in person only. So, all right. So, I have one um one public comment from Mr. Aaron Nichols. Please step up to the plate. Please um tell us your name, uh where you from, all that good stuff.

Thank you very much. Can you turn? Yeah.

Is that okay? It's working. Uh, thank you very much, uh, mayor, council president, councilors. Um, I'm here tonight to talk about a UGB issue, though not a North Plains UGB issue. Um, as you may have heard, the city of Hillsbor is asking the legislature to extend their UGB by 1700 acres. No, no need or uh anything else needs to be proved for it. The 1700 acres runs along both sides of um Jackson School Road um south of the highway right up to the highway and is bordered by uh Mai Creek on the on the side there. Um it's supposedly for advanced manufacturing industrial use. Um the current federal definition of advanced manufacturing includes AI data centers and likely that is much about what it would be. Um and that that is what is what it seems is planned to go over there. Um the bill 185 Senate bill 1856 or 1586 I'm sorry. Um is uh also extends enterprise zones from 5 to 10 years. Those are the zones that give tax breaks to to many things in our area in Hill North Hillsboro. So mostly data centers again. Um those are a pretty big cost to the school system which affects North Plains as well as um just the general state tax revenue. Um, I think there's some specific reasons I'm here tonight and then I'm I'm bringing it to your attention. Um, a big one is that as this city chooses uh to expand or not. Either way, there is commercial development that we would love to see in North Plains as well as industrial development we'd love to see in North Plains. Um, and I think with 1,700 acres of unrestricted land, with the money that Hillsborough is willing to throw at it, um, in their recent IAS, they were accepting that they would not have paid that back in 20 to 25 years, and that's a lot of money. Um, they, uh, would would put in a lot of infrastructure. North planes couldn't match. Um, and are willing to give, you know, 10-year tax breaks on on these uh,

property taxes, which means that we're North compete for that. It's kind of a race to the bottom. Um, so I think I think that would suck up a lot of the the investment in in that direction and and unfairly too, I believe. Um, it also puts Hills right on the doorstep that's right across the highway, of course. Um, and that farmland was planned during the grand bargain to be uh part of the the barrier between the two cities so it doesn't become one big metro area, I suppose. Um, it also puts metro, speaking of metro areas, right on the doorstep. Um I think another couple reasons. Um one is that it lets Hillsro kind of set the agenda for the whole region. They choose what uh commercial development comes here. They choose how much. They choose what kind. Um they're choosing the tax revenues for our for our area. I I don't think that's fair and I certainly don't think it's fair to do it without consultation with others.

Um okay. Well, I'll say really quickly that I think um some things you guys could do would be write a have write a letter, have the city write a letter, and send a lobbyist. Andy Barner testified against a similar bill last time. Thank you. Thank you.

Now we get to the exciting part of the agenda. Unfinished business. It looks like am I right? Oops. All right. It looks like under unfinished business, we have um the UGB pack meeting update and council. Council President, yes, sir.

I'll I'll take this agenda item. Uh Bill and I talked about this. Um so, effectively what happened is there's misunderstanding or miscommunication. Um we only need uh we only are supposed to have one counselor at the uh Eugene. So, we need to to pair it back. One is supposed to be an alternate. So, I'll take the hit for that. I um I don't think I fully understood what what we were uh asking for. So, we need to pick one as primary and one as alternate. So, we'll work out that in a minute. Um the other thing is uh just a general reminder to all counselors um when you attend meetings of of that nature and you're representing the council uh make sure and it's not just this one, it's all meetings. This is just a general reminder. Um, please make sure you're representing the council. Um, you're not you're not allowed to represent your own perspectives. You need to represent the perspective of the council. Um, also when you're at this meeting or your ex official for other meetings. Um, you need to make sure that if there is another counselor there, there's no potential for deliberation. If if a counselor is in the audience, they need to be uh not speaking up. So, you're allowed to attend the pack meeting as a participant. You're just not allowed to speak up because it could be conceived construed under Oregon public meeting laws as deliberation. So, just want to put those out there. And with that, uh, council president, I'll turn it back to you to determine who wants to be al primary and who wants to be alternate. But if there's any questions, I'll take those. But that was what came out of my conversation with Bill.

Councelor Weber. So, there's an official document somewhere that we misread that said one, not two. No, the guidance was one from council primary, one alternate. One from each of the boards and commissions and one alternate. Okay. I'd recommend uh DeForge if you're comfortable being the lead and I can be your backup. Uh

are you okay with that? Yeah, I'm happy to help out, but just to maybe make a comment here. I think the council has the ability to set the rules on how they want to participate on the PAC meeting. So, if we want two participants, let's have two participants. If we might, um I be on the cautious side of things. I did speak with the city attorney and she um would affirm what the mayor said that if two city councilors are on a body it can be construed as if isn't if it is an outright deliberation because this issue of UGB will come before you. Um and so really the intent of the the the city council representative is to bring this body's asked if you have questions have your diplomat to the board to the body to the advisory committee bring those questions and then part of the agenda item um tonight was actually an update so on meeting one so folks who were at the meeting um kind of give your recap and then what questions does council have for your representative for the next meeting. So it's it's meant to be discuss you know what you heard here and then you as a body kind of you know decide on what questions you all would like brought back or what you consider important to under to understand better or you know whatever you would like to to send to the committee is the bottom line. But um but more than one individual on from council on the body um speaking to things that aren't what are directed by council um is personal deliberation and that's where you run the risk of public meetings law issues.

Okay. Does that make sense? Legal guidance. Okay. Elsewhere to Forge, do you have any further questions? No. Okay. Um so council body it sounds like uh we had a recommendation from councelor Weber to um earmark u mark as the primary and he would maintain the second the the alternate um title or position. Um do we have consensus is consensus enough to meet this requirement? Okay. Yes, that's good.

All right. So we've got a plan of record. Um Mark is the lead and Don is the alternate. Okay. Um and now Yes, Mayor. Oh, sorry. I was say and then I think the other piece of this is for for uh councelor DeForge and councelor Weber to give reports and so we can kind of discuss next steps. All right. Uh who wants to go first?

I'll kick us off. Um so when it comes to projects like this what I wanted to make sure my participation was I'll call it planting flags so that uh as the progress the the project goes forward there isn't a point where they could say that hey council was okay with this right so what I tried to do in the meeting was um talk about things that I thought you guys would care about and make sure that the project was aware of it and was going to come back and talk to you about it to allow us to deliberate and give them direction. So, some of the things that I tried to bring up would be um you know, North Plains is a low tax environment. How are we going to pay for the funding of new development and not just to implement it but to sustain it? Um, I thought about I tried to bring up how, uh, as we have new economic users of these properties, uh, how will there if they use a lot of water or if they use a lot of electricity, will those will that impact the utility rate payers here in the town? And um I guess just in general I was my goal was to make sure that the project didn't go forward without coming back and talking to you guys and getting direction. And I guess what I would also recommend is that maybe uh so we just have five minutes on the agenda today, but I would recommend that we schedule a an agenda item where we we could discuss this a little bit more further and I could get feedback from you. so that I can represent your views well on the next EA.

Don, anything you want to add?

I appreciated the chance to be there. Uh the thing that struck me is I was involved in the growth stuff before the reook on the first reook and then on this one. And I think the key question for me is how to bring any new information forward that uh gets somewhere with the citizens of North Plains. Uh it's still pretty obvious to me the majority of North Plains is not in favor of the proposed growth. Uh the the main issue I see come up is uh the financial impact of growth. Uh and I think we have to address uh I guess there wasn't time bill, but I noticed one of the people who's been at both meetings uh mentioned that the water fund's going to be insolvent in a couple years. And that I think would be the kind of thing that has to be addressed because that's what that person's foothold for why we need growth is the water fund's going to be insolvent. We need this growth or the city's going to be upside down. So I realize we don't have time at all those meetings, but I think clarifying what is the situation of the waterfront for instance. Uh, the other thing for me would probably be this whole um, one of the favorite lines in an old movie I saw was this guy kept saying, "Show me the money. Show me the money." Uh, I think that's a big part of that, which is, "Show us the money." Uh, one of the biggest things I think that comes up to citizens is if we don't grow, uh, we can't balance the budget. We can't pay for anything, but if we grow, we're going to get lots and lots and lots of money. I think we need some specifics to explain that to the people. If we want to get the people to move move towards this, we need to show them the money. Uh my suggestion is kind of a simple one, probably two of the more valuable newer buildings in town. We got a new Taco Bell. Okay. How much does Taco Bell generate every year for the

city? Should be a fairly simple number. So if we get a bunch of those, how much are we going to get every year? The other one would be the biggest best building we've ever built in North Plains, I think, is clearly that uh ASLM building on on West Union. Could we produce the yearly income for that building? It's a 10 acre building. How much do we get from that? I I think if if you could present that bill maybe to city council would be helpful and then we can bring it out because I I think that's the basic thing that the people are waiting to hear is show us the money right if if this if these buildings bring in millions and millions and millions every year to the city okay they may weaken on their thought on growth but I think we just have to prove it show them uh now that we have that one building that's a great example a test case how How many $100,000 does that bring in every year? Da da da da da. So that would be my suggestion to if we're hoping to move some of the citizens, show them the money.

All right. So we have feed some good feedback from Mr. DeForge and Mr. Weber. Um counselors, do you guys in alignment with a future work session on this topic? Mayor, you have something to any feedback on this to share.

So much feedback. Um, no, I I concur with I concur with councelor Neforg's points on uh long-term sustainability uh of the or maintenance or or how we want to phrase that. Um, and I'm also concerned about economic impact on rate payers for utilities because that is something that we're starting to see in other jurisdictions. And that's is going to be something that that we're going to discuss in a future work session on SB18656, uh, the Oregon Jobs Act. Um, I would say the other thing that I I would like represented as part of council, this is my my input, so you know, everybody else think about this as well, but what is the impact of growth on crime? You know, is this going to create a are we going to start seeing higher level higher crime levels? I mean, coming from a law enforce law enforcement background, we're kind of at a tipping point to be honest. So, I have a lot of concerns around that. Um and and then yeah, I mean we just had this whole conversation about parks um and maintenance. Well, again, this comes back to how do we fund these things? You know, how do we fund that maintenance? And I'm not I'm not for or opposed to this. What I'm saying is these are the questions that I need to understand from my as one of seven, if that makes sense. Mark, is that does that give you some thought?

Thank you, Counc.

Thank you. Um I excuse me. I would just add um you know having attended some of the previous um UTB discussion meetings I think that was actually talked in depth about the money and the income stream and how that can impact us or not impact us. Um, you know, I also just wanted to clarify on Washington County's website, you can see tax bills for certain properties. And I just in the moment here was just doing a quick quick search. Um, and I, you know, it could be looking at the wrong um at the wrong tax lot here. Um, but I looking at this, it looks like there was just tax revenue generated for 2025. And so I think this is good feedback to take to build for future sessions of as we start seeing those 2025 projections roll in, can we do a public education piece? Um, again, I don't want to put anyone on the spot, but if it is, um, you know, the correct one I'm looking at, uh, you know, there's there's a good portion of, um, of taxable revenue that came in. Obviously, we know we as a city only see a piece a small piece of that. Um, but I just would would echo that, you know, as a as a city, I would love more public education on facts and, you know, how much does an industrial parcel bring in potentially, right, per acre versus residential? And I think having residents just see facts presented in a really digestible way might be helpful for people to be able to make their own assumptions um without having to put in so much leg work of of trying to show people the money. Let's just create an infographic and let residents make their own

assumptions. Um so that' be the only other thing I would just add in there else. No. Okay. I think I heard the desire from um our uh representation to um lead out and and kind of walk us through some information um and a future date. Do we have a consensus to have a working session for that purpose? Could I recommend uh it would be an agenda item of a council meeting as opposed to a work session if it didn't take too much time? Do

do agenda items require vote or can that be a consensus item? I Um, council president, I think what you would just do is at a future meeting under unfinished business, you're getting updates and discussing what the what you would ask of your UGB pack representative and so it's just a more in-depth discussion under underfinish business. Excellent. And and we're booked on work sessions for a while. It is the buzz. We're at a 2026 figure. I think the mayor Could I make a

Could I make a suggestion? Um what what I would suggest and and take it for what it's worth. This is my opinion. Um I think this might be something that we keep on every um council meeting and we even if we only take one minute or two minutes and just you know give or or if it's something we get to we're like you know we don't have any updates let's move on. But I think this is something that's important enough that's going to come up enough that if we keep it on the agenda but again if you disagree that's fine. This is just thinking for a minute. I like the idea adding it as a reoccurring touch point for every agenda. And I see a lot of head knobs. All right, moving forward.

Well, I I can either do the city manager report, but we also have a resolution I may have skipped over. Do we want to do that today? The bank signed this consent agenda. Did they read the consent agenda? Yeah, you're done.

Okay, great. Um, moving forward, city manager report. Thank you, Council President. Um, okay. So, I guess really kind of what what I want to focus on is getting back to the work sessions. Um, we've we've we've been keeping that schedule on a rolling basis, a work session at every city council meeting. I think um you all have been covering a lot of topics, good topics in detail. So, let me go over where we are now on upcoming work sessions because April 20th is the first one. we don't yet have a topic for if if council wants to have a work session 90 on on Monday, April 20th. Looking that far out. So, February 17th, our next meeting, and that would be Tuesday night after President's Day, we have code enforcement. Um, that will be uh that will be police chief um coming in and discussing some findings that he has um and some information that we've he's been doing a lot of research on that and and we'll kind of come and talk about where things could go in a in a good way for us. March 2nd. Um and I'll let Mayor chime in. um a bit more for planning purposes on this one, but charter changes on May March 2nd and um I think the scope of that conversation he's been thinking about a lot. Um and so mayor during during council reports, I'll let you hammer on that one if you like, but I just want to let everybody know March 2nd is uh the charter charter change uh conversation. March 16th, second meeting. Um we have down a discussion of um kind of led by the city council subcommittee on boards and commissions. You've been doing a lot of work and um

you don't have to do it then, but I that's what I have down after I guess some maybe it was with mayor discussing it with him. But if you're immenable to March 16th, um that would be when your subcommittee can kind of talk about the work you've been doing and you know kind of the outreach you want to do with your boards and commissions, that sort of thing. So it could be that evening that work session if you'd like to do it though. Do we have to answer that right now? Um no no I mean March March 16th would be open other this at this point open otherwise. And so if you want to wait until the 17th your second meeting. Yeah.

Yeah. Yeah. Yeah. Absolutely. as we've dug in, it's become a little bit more dense than we realize. And I think talking about those charter changes might upend a lot of our thoughts. I think we can sally for um and get as far as we can and what we can do is give you um the uh if with advanced notice if we need to wave a white flag, we will give you we will let you know how close we are in a conference level. Se I mean at the halfway mark we it's ultimately up to you all. So yep. Okay. So March 16th we'll have a question mark next to that.

April 6th um we have URRA grant program um proposals or ideas that we want to want you to kick around and um give thought to. So and we'll be talking about that. The EDC will be taking that up some of that on Wednesday this Wednesday. But that will be April 6th and then April 20th right now is your first completely open assuming the board commission subcommittee um discussion is on March 16th. April 20th is wide open now. So um that would kind of be up to you all on topic since

Tuesday. No it's not just Monday. Yeah. Question. We have been um batting around the um potential offsite. Has that been solidified? That's my next.

Oh well, mayor has three dates in March they've been put together and I think it's just a matter of you know um we have a nailed down one I guess is the bottom line. But does any I guess do you want to I guess if you would like to now we can talk about it but I'm just I'm happy to put in the topic for a work session on April 20th. So would that be a good time to circle back with Dustin on right away or we've been agenda items? Um potentially potentially yeah um yeah it seems like that was urgent. I I want us to do contract. Mayor,

I was going to say I would suggest let's pencil it in if council's okay with it and then if we need to move what we do. Um I'm also okay with not having a work session, but I want to make sure that we are getting stuff done. So that's why I was kind of pushing for him. Uh did you hear that? All right. I'm interest as long as everybody's in alignment. Yes. So my expectation of that output would then be the contracts the outcome of his contract surve. All right.

Thank you very much. Um, now, um, mayor identified, let me know that March 8th, 15th, or 22nd would potentially be Were there any bad dates for anybody out of that? The 22nd, Councelor Haven. Um, I would I would love to do the March 8th would be my first choice. 15th would be my second choice. Anyone else? March 8th is daylight savings time if anybody cares. I don't I'm disappointed. You can get maps. Uh dealer's choice.

Okay. Well, then let let's do this. Let's let's keep 8 and 15 um as identified as better than 22nd and then go from there. Um because I don't know if another city manager will come and do this to assist us or if there will be a consulted fit. But let's keep those two dates. Councelor Fay, you you've had a question on the tip of your tongue.

I did. I mean, it has escaped me exactly what it was, but I will share um you know, I would just ask if we can be intentional with when we have a work session. um you know I know we can't make any decisions during work sessions but um just being really intentional with whatever work session we have that during the subsequent meeting that there is something actionable um just because sometimes it gets lost in translation time goes on we have to kind of rehash it and just thinking through the sake of efficiency and how many work sessions we've had um I would love you know the next work session let's say with Dustin right um we have a work session, here's option A, B, C, D, and E. Here's some time to think about it, and then perhaps an actionable item on the agenda at that subsequent meeting. Um just so that we don't have to keep hashing things over and over again. Um and I would love to hear what what the rest of my peers think as well.

Councelor Weber, I think that's a very good point. You know, like at the work session, I don't know what we usually do, but at the end of the work session, like with Dustin, it might have been good to say, here's the three action items, and we're going to cover those at the following meeting. Like, uh, are we going to take care of the grass on Maine? Are we going to take care of the grass on North? What are the other specific questions that have to be addressed versus the bigger stuff, you know, like hiring a person? So, I agree with the concept of having more clarity. Councelor Reading, a thumbs up. Thumbs up. Councelor Deforge, thumbs up. Thumbs up here. My understanding is what we walked away. Oh, he gave a thumbs up.

Thumbs up from the mayor. My understanding as we concluded that conversation was that we were walking away and he was executing contract bids for options A and B and he's going to bring that back to us for review. Am I is that is that our act outcome, Council President? I think that yes, I think that's part of it though. I I think we have some distinct areas in town where we also at a future date need to come back with a plan for them. For instance,

Maine where there's all this city infrastructure, we're doing the watering or not. People may or may not be able to maintain that particular area. Needs to have a plan for how to handle it. Is it keep going for through this summer and then prepare people for a maintenance district or something where we know we need to ask for a fee to help pay for it or or whatever it is, but we need to come up with a plan for certain special areas that Dustin mentioned that were kind of had unique issues too as well as as well as code. So it was yeah and code as well. the short-term on the contract, longer term packaging up options for the areas as well as the code.

Yeah, there were a few moving parts there. So, I think he wanted to cover all the moving parts and focus on what he could

for short-term action and that would be maintenance contracting, but then we need to come back at a future date, April 20th being one of them, kind of to discuss how we um kind of plan to attack some of the issues. um specific areas like the areas for instance you mentioned clean water services involved and areas are gray and blurry um I'm scheduling a meeting with clean water services to talk about intergovernmental agreement renewal so now's a good time to be discussing these things so I think we have a few moving parts there but we want to come back in April and address some of the more detailed ones

thank you I'm glad that you spent time crystizing that okay Now, uh, moving on to council reports. Who wants to go first?

Dare I say I've not had an ex official duty. I know my time is coming. I'm expecting a gift from you.

You're right. You're right. Thank you for this gift. However, I know my time is coming. Um, you know, I will just share, um, just had the opportunity to interact with some of our, um, Washington County Commissioner District 4, um, elects and getting to to work shoulder-to-shoulder with them. Um, I also attended a in-person session for the policy advisory board for Washington County where we um, had presentations from various nonprofit organizations um, for CDBG funds and home funds. Um, so I hope to present an update to you at the next meeting of of who was awarded and what. Um, and with that, um, that is all I have for my council reports so far, but I do have an ex issue coming up. I know it's coming. I'll pass it over to Council President Haven. All right. Um, I also have a nice generous hiatus until uh March 18th with the library board is when my exopicio duties start cranking up. I am meeting um with Wacka in midFebruary with the director. We're going to have a one-on-one. I'll bring back some feedback on that.

Officer Lebert,

I am going to be at the economic commission on Wednesday, which I'm looking forward to. Uh, just wanted to report today I had a wonderful kind of warm fuzzy thing at our local food bank. I ran into Laura who was down there who's the manager of it. And at that same time a elderly woman drove up. She got out of her car looked like she'd been looking all over trying to find something. And it was just so touching the way Laura kind of worked with her. She said, "Is her food bank?" Yes. Can older people get food? Yes. I don't have a bunch of paperwork. Can I still come today? Yes. Do I have to come back later to get the food? No. I'll get it today. And it's all free. And the the this older woman was just she was starting to get tears tears in her eyes. And I I just realized what a gift it is to have this food bank. Uh I've been in the food bank and I've helped at numerous food banks. I've never seen one this good. And probably the sweetest comment a few people have made is they say, "I feel like I've been to the grocery store, but there's no cash register at the end." I mean, that's how nice it is. And anyway, that's a gift. And I think we just have to keep working at how do we affirm that gift. We're, you know, we're just lucky to have it. So, I'm grateful for that. in North Plains. Uh, a practical thing uh I'm not really I'm new at this, but I had mentioned if it was possible at the next uh council meeting if it could be on the agenda to I'm a big fan of what we're doing with the audits. I'm glad the auditor is going to come, but could we add to the agenda inviting our accountants, Marina and Associates, to also attend that meeting? I think it would be really good to be able to hear from both the accounting firm and the auditors at the same meeting. So, I'm not quite sure. I guess I could just request that. Is that how it works?

Yeah, I'll I'll visit with mayor about um kind of how to how to set that up. So, thank you. Thank you, Councelor W. Reading. Um I haven't had any exopicio duties. Um but on the exopicio duties uh schedule just on parks and wreck I believe it's 39 for my um on that one 29 and then 39. Um and then I just had an follow-up question about the audio system and where we're at with that.

Yeah. Um great question. I still haven't been able to get them committed to a meeting where we can just plan what we can spend money on at this point. So, it's just it's just phone tag and scheduling basically with Mac. No, no, no. With their contractor. With their contractor. With their contractor. Before you choose, will you kind of bring, you know, the array of options they're telling us?

Oh, yeah. Absolutely. I mean, it it it's going to whatever it costs, it will be north of 60,000 because that's what we have from Jesse May's fund. And so that's over the $50,000 I mean it you all will have to authorize whatever happens. Um so yes so the way we have to approach it with them um is and it might be because they're kind of working on new options for us but we I'll bring back to you basically what they come up with and what we talk about um to see what we can get for $60,000 with the money we have. And then um what kind of a grant? We won't be able to get a grant for the improvements we talked about for another $60,000, but we can apply for something south of that with MAC to do additional improvements. And so that's kind of what we're working on is ultimately what does it look like to phase in those improvements over time with our own money with what kind of a grant we can get with what's under budget and then what can happen in the next fiscal year basically is very annual

and are we getting multiple contract bids or are we just working with one person? Um we'll if we get a grant with MAC it would we would have the improvements done by their certified contractor. That's who this is. But if we were to go out and just with our own $60,000 and say, "Hey, we want to do these improvements, we could go out for a general bid." It's just with MAC potentially adding a grant to help pay for additional things above the 60,000, um, they prefer their contractor involved. Okay. But we can clarify that just to see if there's any wiggle room or a way around, you know, kind of to deal with it. Thank you.

When will we see you? when I I missed the um the data uncertain is when I'll have options for that. Got it. Thank you. All right, counc. Thank you, council president. Um there's been some police issues in the building neighborhood. I wonder if could you speak up or hold the microphone up? I don't really hear you on the recording. I've just had someone text me saying they can't hear you. Councelor Deforge here. Thank you.

Thank you, Council President Hagadorn. Uh there's been some police issues in Springville neighborhood. I was wondering if the council would consider asking our police chief for a report.

Um just describing the issues with the intention of releasing it to the public. So I is there anything in particular or just is you know I guess um how yeah how much are you willing to to go into the details and then I can yeah on social media I saw people posting about people um squatting in vacant homes in Britain Hill and there police responses there was some frustration in the community and I just wanted to bring that up and maybe, you know, uh get the council to think about that. We could get a I guess my goal would be that it would be something we could share with the public as opposed to

I second that notion. I am aware of some um a rather serious um domestic violence situation that happened this week that was quite unfortunate. Um it would be nice to kind of have a pulse test or state of the union that's you know what kind of issues they're seeing in that kind of

you know and just to uh think about work sessions. I know we have the um police chief or code enforcement but we might want to be thinking about how we can as we grow as a community change police resources community service officers things like that. Um let's see here. I attended EMPAC which is related to the public comment uh that was on the agenda item the 1700 acres that are is being proposed. Uh there was no conclusion but there was some deliberation going on in metro about it and they also uh focused on housing. Um let's see here maybe next comments are for the record. Um, first, well, congratulations to the city on the million-doll grant uh from and working with Representative Bonamichi. That's a very nice accomplishment. And I wanted to ask given the scale and long-term implications of the proposed civic center funding, it would be helpful if the council could receive a short written memo outlining the scope of USDA funding conditions, obligations, and what you're expecting from council in terms of feedback. Uh, second comment is on the TGMAC meeting. I I saw some social media comments that the public would like visibility into the meetings and I was supportive of that if we can build public trust and awareness. So could I ask the staff to summarize the role of TAC? What options exist for increasing transparency whether meetings could be open or summarized? Um I can yeah thank you um council forge that um the the technical advisory

committee are kind of staff level meetings with staff from other agencies utilities um county um on housing on transportation and it's just um basically it's just technical work based on what the advisory committee directs and what the community outreach process with this does. Um and so they take all of that and kind of do the technical work on where roads should need to be um where you know water all you know all that. So it's just staff level technical work. There's no um kind of policy decision type of type of stuff. It's just technical support. Um so that's basically what that is. Councelor Weber, is there any reason though that couldn't be taped? I mean, I was just thinking because you see when you look on the the the grant stuff, it talks about the meeting that Mark and I were attending and then it talks about this other meeting and again, it's obviously not a secret meeting. So, is there any reason there couldn't be a

um it goes to the reason why there are staff and there are elected officials? um technical work is something that's done um consistent with kind of the state requirements for all of this and for it to have political observation pressure. Um it it's it's just staff level technical work. Um so it's it's like you know I have meetings in my office where I want a camera there so people can see it sort of thing. Not really. um there's no reason for it. Um you know, so that's that's why it's just staff level technical work and there are no no policy choices or decisions in there. So that's why council ever then I mean that's a good point. If that could just be shared with people when you first read it on the website it's kind of confusing. It looks like there's two different committees meeting. Here's one. Here's the other. I think people understood that's not what this is. That's a great idea.

That's a great point. I appreciate it. Yeah. It's it's really just um you know we it's things like how much land is there? what you know where where where are roads going to have to align with water if people choose this if people choose that and and setting up the um roads here. um just kind of setting up the information so that if you know folks say we would like this and this um well then we can kind of come back with well great we can do it that way but it's very costic or great that's a great idea because um they work well together and it's easier to put in the infrastructure for that sort of stuff that's really all that is but we can communicate that that's very happy to

great suggestion it coun board I'll just push back a little bit Okay,

I did a 5-second Google search while you guys were talking and I said Google TGM TAC meetings ever public and my Google search set are frequently public and often required to include public engagement. So I just want to you know I totally respect the consensus and direction but if other cities are making TAC meetings public then I would I would ask that North Plains also follow there. I would be happy to check. This is an this is an state of Oregon Department of Transportation federal and state funded project and I don't know the consistency of what you found with what their guidelines are. Happy to clarify that. Um but it's really again it's really just technical type of work.

Sounds like we might have consensus for clarification of the guidelines. Yeah, I guess I would reframe it as if there's an option for transparency, then we be transparent. Okay, we might have consensus. Excellent. All right, we're at the end of council reports now. Um, as Council President, Mayor Dumbrell,

thank you. I have lots. Um, I'll keep these brief. Um, so I attended Peak Chiropractic's uh, multi-chamber networking event with North Plains Chamber, Forest Grove, Cornelius Chamber, and Washington County Chamber of Commerce. Had a great turnout. Uh, Mayor Kirk from uh, Banks was also there. Uh, got to spend a lot of time with uh, different businesses in the city. Talked a lot about um, you know, just just what we're trying to do to grow and also encourage them to get more involved with both the local chamber and the county chamber. Um, so it was a good event. Uh, Pete does a great job for us. I just want a huge shout out to uh to that team. Um, that subsequently then I got to go meet with the uh with Rowan and some of the businesses on downtown area. Um, and they did form a downtown association. Um, thankfully I didn't have to be involved, but I just got to be a cheerleader because that's a lot of work, but they're going to take it on. So, I'd encourage all of you to just, you know, if you happen to be in one of the downtown businesses, um, you know, just thank them and remind them that we actually do really appreciate what they're doing and we know how hard this is. Um, because I, you know, they're definitely trying to do better, you know, trying to to grow revenue for the city and for themselves. So, just please keep that in mind as you're talking to them that, uh, these are the people that are, you know, going to help us pay the bills. Um, so super excited about that. Um, let's see. Uh, I got an awesomely oversized check from the feds. I got to, you know, stand there and pretend like it I was getting it myself. Um, I do think we should have some fun with that check and take funny pictures because that's pretty cool. And I agree with councelor DeForge. I'd like to know a little bit more. Um, Bill and I had a brief conversation about, you know, before before meeting with the representative that, you know, this is not free money like

that there's other a lot of strings that come with this. So, we just need to work that out. So, it it is in the works and I agree with councelor DeForge. We do need to get a little bit more to council before we celebrate too much. But, the fact that we actually got recognized and it got through the funding process with the current deadlock in in the federal government is pretty awesome. So, we can celebrate that. I do have a request to staff. Um, and this came from a resident, and I apologize because I'm very late in getting this to staff. It's I think it's over a month, but um I was asked by a resident to take a look at the sign entering town on Gleno Road. And now I can't unsee it. It looks like we it could use a little bit of um refreshing. So, I don't know like where to what to do with that and I it seems like a good idea. I don't know if that's a URA thing, if that's a main thing. So, I I'm not asking you to spend money. I'm just asking you to like could you give us some ideas and some options? You know, this just cleaning it up, repainting. Is this something we can get volunteers to help with?

Um, in past years, we have had a had a church group that volunteered and came and cleaned it. I have not heard from them in over a year. Um they did that. They also did um in front of the murals on Commercial Street. That was just their one one day project. Um we love it when when civic or organizations like that ask to, you know, help out. We've had the Boy Scouts do some things around town. Um some other church groups, but we're kind of at their mercy whenever they contact us. So I think

I think what I'm hearing is we should all as counselors be uh lobbying various civic organizations to uh do some in town projects. So I will personally take that on because I'll be meeting with the mayor of Cornelius who's trying to convince me to sit on a board for another civic organization. So I'll try to trade favors. Um, but I would suggest all of you reach out to your community and see if we can get some some volunteers going. I know I've had a couple people ask about volunteering, so maybe this is a good opportunity. Thank you, Lori. That was very helpful.

Um, let's see. Oh. Um, so one thing that I've asked Bill to add to a future agenda, and this will lead into the charter changes, but, uh, we're going to talk, we're going to see about having our lobbyists come and discuss a couple things that are going to be happening in the short session. Um, since it is a short session, we probably need to get this done soon. Um, I have raised a lot of concerns around SB1856 as well. Um, there's some provisions in there that are potentially, in my opinion, slightly dangerous. Um, so we need to uh be thinking about that and what does that mean to us and how do we want to respond as a city. I'm not suggesting either direction. I'm just suggesting that we are going to have the um lobbyist uh come to council so that council can deliberate in public as they should be doing on things like this that may impact the city in the future. Um, and by saying that I'm saying please don't deliberate about this in private because that will get us into a public meeting issue. So just fair warning. Um, and then the final piece I have is for the charter changes. Um, if you've been following the city of Sherwood, they put some charter changes in around um, uh, basically around home rule, which effectively means that the, uh, the city decides things that are city related, uh, and the state does not get to step in. Um, after speaking with Mayor Sherwood, uh, and looking at at kind of the amendment they put in their charter, I would like us one, one of the things I want us to discuss as a council is, um, do we, you know, do do we want the state telling us uh, what types of housing to put in, what makes sense for us, or is that something that should be reserved to the state? There's currently a lot of debate happening among the uh, cities in Oregon, and that is something I think that council needs to discuss. And again, I'm not pushing you in one direction or another. I just want

us to have conversations in public meetings and discuss things and come to consensus one way or the other. So, that'll be one of my topics for the work session. I know former counselor FA wanted to talk about succession planning for the mayor. Um, if anybody else would like to take that one up, they're welcome to. Otherwise, we'll we will likely drop that one. Um, and that is what I have for council reports. You were over time, mayor. Sorry. You hold me accountable.

Thank you. Um and final uh la final light item on the business um calendar here is just a review of your execution duties. Do we need to spend time going through or is there everyone clear on what their February is look like looking like? I did correct the March. Thank you. Okay. All right. Well, I do declare um at 7:59 we are adjourned and we'll be going into the UR meeting on a different link here in about four minutes. Five minutes. Thank you, Lori. Five minutes.