Board of Award - Regular Meeting

This is the Board of Awards for Wednesday, August 26, 2026, calling the meeting to order at 10.04 a.m. My name is Chip Volpe. I'm the Purchasing Agent. We have one of the attendants today, Chief Kim Lonsberg from the Fire Department, Mr. David Day, our Superintendent of Public Utilities. We have Mr. Mike Carbone, our Chief of Water Distribution and Sewer Collection. We have Ms. Debbie Natale, our Assistant Purchasing Agent. We have Mr. Vera Kirokonda, our Traffic Engineer. Attorney Tracy Norris, our assistant operation counsel. We have Ms. Joanne Stewart, our assistant finance director, and we have no one remote, so I think we're good. We have seven items on the agenda. We are going to move item number six up to the top, accommodating Chief Longsberry. So we'll start with item six, purchase of Motorola APX6000XC portable radios and related accessory items. And for the record, the fire department submitted a requisition. This is made out to Motorola Solutions. This is to purchase 20 of the subject radios with the accessory items. The total quoted cost is $107,115.62. And Motorola Solutions is quoting this equipment for their current state of Connecticut contract rule.

I make a motion that we award for 20 portable radios and various accessories to Motor Oil Solutions under the state contract bid pricing at $107,115.62.

I second that motion.

I second that motion, sir. Let's see the purchase order. Any discussion? Seeing none, I'll take it.

Joanne, do you have a bigger pricing or a single thing?

William Lansbury votes. So we will move to the top of the agenda. And this is the bid for motor cycles. And for the record, this is an annual time of material bid, which previously awarded to TP Engineering. It's for work as needed. The one-year period expired on August 13, 2026. The bid allowed for an option to renew for an additional year by mutual consent. And TP Engineering corresponded that they would be willing to extend and hold their current bid pricing. I'll make a motion to renew to a TP engineering data services. Okay.

Second that motion.

Second by Mr. Here's just three hours of needed. Any discussion? Seeing none, all in favor?

Join the stir. Tracey Norris, I won't favor.

They won't favor. All right. Motion cleared unanimously. Moving on to agenda item number two. This is purchase of a hot water heater for Danbury High School's public buildings department. And Mr. Hanley, our superintendent of Florida Builders, could not make it today. And he asked that I present this item because they need it for the new high school, which is now open. And for the record, the Florida Builders Department submitted a requisition. It's made out of the FW Web. This is to purchase a hot water heater for Gingrich High School. The total court costs are $39,000 even. And FW Web courted this water heater for their current MATC cooperative contract. ORDER HEADER TO FW WEBB BASED ON THE MAGC CONTRACT.

NEW SPEAKER I SECOND THAT MOTION.

NEW SPEAKER ANY DISCUSSION PURCHASE ORDER? SEEING NONE ALL IN FAVOR.

NEW SPEAKER I VOTE IN FAVOR. TRACY NORRIS I MOVE.

NEW SPEAKER I VOTE IN FAVOR. MOVING ON TO AGENDA ITEM THREE. THIS IS THE BID FOR CITYWIDE MIDBLOCK CROSSWALK SAFETY IMPROVEMENTS. For the record, three firms responded to this bid. There was a committee formed to review and score the submittals. The vendor by the name of AKRF scored the highest. The scoring information was sent to the State Department of Transportation for their review and approval. The state approved of the selection of AKRF. And I'll just note that the state of DOT also approved A total design cost for this project of $713,200. And funding from this would be 80% federal grant, 20% city of Danbury responsibility. I said that right? Yes. We need a motion from you, contingent on any contract.

I make a motion to approve the AKRF as a consultant for the project 34363 and to approve the consultant for design.

And it'd be contingent on the contract. Yes. I second. All right. Seconded by Mr. Any discussion? Seeing none, all in favor? I move that motion carries unanimously. Moving on to agenda item number four. This is the bid for request for QUAL group 53, Main Street and Odd Point Street traffic signal coordination. And for the record, five firms responded. There was a committee formed to review and score the submittals. Vended by the name of RHS Consulting, scored number one. Scoring information was sent to the State Department of Transportation for their review and approval. And the state did approve of the selection of RHS Consulting. My understanding is the estimated total cost for this design work is $1.5 million. And a federal grant will pay up to 100%, up to 1.25 million. The city would be responsible for any cost behind it.

I make a motion to approve RHS consulting design for inspection services and contingent upon the state approval. And the contract. Okay.

I second.

Seconded by Mr. Kirk. Any discussion? Seeing none, all in favor? Moving on to agenda item number five. This is purchase of a new Kubota L6070 B-bar MT tractor for the Public Utilities Department. And for the record, the Public Utilities Department submitted a quote from Ruett Sibley. This is dated August 11, 2026. This is to purchase the subject tractor and related accessory items. Our total court cost is $107,117.38. And Roy Sibley quoted this tractor per current Kubota source wealth government contract. I make a motion to make that purchase through source well at the stated price. This is contingent on the transfer of funds into water. Yes, we'll be contingent on transferring funds into water capital, CV 2627. We're contingent on that approval.

I second.

Second by Mr. Sterk. Any discussion? There'll be a PL once the money's in place. Seeing none, all in favor?

Joanne Sturck, I have a favor to say.

David, I have a favor to write. Motion to carry unanimously. Thank you. We'll move on to the last item. 2026-2027 Annual Connecticut Conference of Municipalities CCM Service Fee. Finance Department, and for the record, the Finance Department submitted a requisition that made up the CCM. This is for the subject fee, which is actually our membership fee for the year. The total cost is $47,464. Thank you.

I make a motion to approve the CCM annual municipal services contract for 47,464. Okay. Second. Second. Second by Attorney Norris.

So it's per shorter. Any discussion? Seeing none, all in favor?

To answer. All in favor?

All in favor? Motion carries unanimously. And motion adjourned. Second. Second. All in favor to adjourn? Aye. Opposed? So carry.