City Council - Regular Meeting

All right, we are resuming the council meeting for September 1st, 2026, it is 840. We're going to now proceed to item number 10. It's got . Item 10, adopt a resolution designation for public and institutional P&I to high density residential and use designation for 4100 First Street from public. HDR and introduce ordinances to read. Development high density residential. I know that's a mouthful PUD. To 10 residential units on each. 7.6.8. Thank you very much, staff.

You all no doubt remember the It's an arduous process Certified housing element. So we're back before you this evening to One of the many implementation measures in that housing element and Staff here and Shweta and or Ellen.

Good evening City Council members of the public. Thank you for your review and for the mouthful title. So a program in the city's adopted housing element.

As the request for council's consideration, 10 units on each property, along with the related land use changes in the general plan and the downtown specific plan. Just for a brief background, and as the council is aware, the housing element is the city's plan to identify properties for future housing. Specifically, program 7.6.8 requires the city to identify sites to accommodate 10 units each to create the opportunity for 20 total units. So the five sites originally included for consideration are actually a shorter list compiled from a broader list of 22 potential sites. Staff did reach out to property owners of those five by letters, phone calls, emails, in-person meetings. Most owners have either been neutral or supportive of the proposed rezoning, particularly since the rezoning does not remove existing operations, especially in the case of religious facilities. But this only adds development capacity if an owner chooses to develop the property in the future. So as stated, the change in zoning would be to PUD, or Planned Unit Development. And also as previously stated, both properties require a change in the general plan land use designation, and the property on First Street requires a change to the downtown specific plan land use designation.

One of which is at 1222, little bit over there's an existing church on on the on the prop about 0.66 acres of the site it's shown in the yellow highlight the second site is located at 4100 first Street also This one, this site is just under two acres and approximately .74 acres of that property.

So I won't belabor this slide too much. It's just really to summarize the land use changes in the general plan to HDR, in the downtown specific plan for the first street property to HDR, the zoning to PUD. Maybe what I will highlight a little bit further is that the PUD zoning allows for development and design standards to be established by the development plan at the time such development is proposed. The agenda report provides a bit more detail on the public notice. This is the summary version, but it's inclusive of the newspaper notification, the postcards to the two recommended properties. notification to Native American tribes and the public comments that we have received via email have been included in the packet that was distributed to council. I do think there was an additional email from this morning that went directly to the council. Just briefly, the environmental review for the housing element was completed with an EIR, and this specific rezoning is exempt from CEQA by state law. So this is me wrapping up here. Conclusion, recommendation is that the city council rezone the two properties, 1225 Hop Yard and 4100 First Street to allow up to 10 units on each property as implementation of the housing element. And of course, I'd be happy to answer any questions.

okay thank you we'll go to clarifying questions in a quick second for the council i wanted to just ask staff can you restate how you reached out to the two specific properties uh before us tonight how um yeah sure i mean we um we started by by as part of public record um offered

some phone calls, email correspondence, or it's sort of been.

And then just to also clarify, I think you said it. It doesn't mean they would have to produce the units and it doesn't mean that they would have to stop. All right, we'll go with clarifying questions. Council Member Testa, you're starting us off, please.

I'm confused by is our housing element requirement, is that right? We kind of CD's requirements, is that right?

I see these comments.

Okay. I do.

I understand. put pressure on us and we agreed to something that is outside requirements. surprises me we we um we have a certified house making it was expensive to do we how many units uh element 35 or something wasn't it uh the rezoning action adoption of the housing element okay all right so and then at that point it's been a few point we also created a buffer buffer at the time was 25% and then something happened in the state down to a much lower buffer we're not on our housing us more buffer because extra units from sites that weren't initially element so we just approved under buffer on our housing element right

will be an arena negotiation that happens around the Royal Lago site.

Oh, I really want to. But I just use that as an example. There's been other projects also that we've. And then there's all the different state legislation. Extra density because of density bonus. We've. or did they just get the extra benefits, or did they actually increase density, increase density?

Bonuses, per se, but perhaps just to bring us back to the item is, We committed to do as part of that program, and that's why we're here before you. I think the other issues are before the council tonight.

Okay. Well, I know some of the projects, they may not the extra conditions. What is it referred to as? still over our we still have a buffer it may not be as big a buffer as we start we have to put this in and why did it come along now so htd reduced reviewed all aspects of our housing element including the site's inventory that fulfilled the 5 965 units

and we ended up with a certified housing element inclusive of all of the programs that were adopted, which included other measures to state housing law and the housing an item that we discussed that program to satisfy what they were looking for as a included in the housing element um we're here because we have a forward um so that the again that the city can fulfill the program obligations that we made program overall was supposed to be done that these additional units were and so with respect to this particular program seven point six point eight seven seven point six point eight we committed to rezone tucson so we're you know nine months behind schedule but here we are um and uh in the adopted housing element okay um but not all cities had to do this right we we We're under, you know, our housing element was under review by HCD. We certified our housing element, and this is a program that we ultimately discussed with all of those and selected this one as one that we felt the city could manage. I think compared to other choices, this was a sites.

Acceptable program.

And I just got through talking to some of our residents and alternative that's so much worse that we are forced to do things that we wouldn't want to do otherwise. That's the whole concept. We've kind of had some discussion over the last couple of months about what it means when I always really objected to putting on our housing element. Could you explain what the and the loss of what we can do with that.

The Housing Accountability Act, once the city zones a site for housing, we are under the density that we have stated, the maximums that we've stated in our various regulating documents. in some cases the ability for developers to request waivers and concessions and that we have zoned for in our in our various city regulating documents so that's the one aspect of I call the loss of low density of projects thank you yeah okay

much of what in the past we've always said, new growth should we've been able to negotiate community and our pre committed density.

That's all I have for now. Thanks.

Okay, thank you. Just to follow up with what council members.

was to take tonight, came into the housing 2023 and before the September 2023 revision,

That's correct. So the we went back to the state HCD for final review and certification and it program was included and then ultimately the

the previous um cycle this is um how was approaching these um approvals of housing yeah yeah i mean i i was not here in pleasonton during the

that it was a more arduous review, that HED was more exacting. We were coming out of COVID. The state had also adopted for things to be included in housing elements. was a big one. And so the reviewers were certainly looking I think in a relatively untested way so it was a challenging process for us.

During our fifth cycle housing element we actually had a surplus and we did not need to a little bit of a different perspective to rezone sites in order to meet the renum obligation.

HCD was much more aggressive with all because they were empowered to do so by the state legislature.

And what I'm hearing, okay. What we're doing tonight, would that completely satisfy or is there more to do?

The action tonight, if taken by council, would satisfy this program.

As complete.

Yes. Yes.

What if the other 20 in the process come back and say, you know.

We would, they would basically have to go through. Decision of the City Council to change their zoning or change their general plan.

Okay, so they'd be initiating a whole new process to seek a rezoning from the city. Thank you. Thank you. Vice Mayor.

Is it just coincidence? How, how?

What was the logic behind or the coincidence?

So these properties tend to be more than your standard, you know, single. More space to accommodate the units without necessarily, you know, a neighboring unit. housing on religious properties so that was another perspective that we took into account and then you know good structures on them that didn't merit demolition at least juxtaposition to adjacent uses proximity to other things in the neighboring sites that sort of lend to that. There was no specific target necessarily to do only resident or religious facility sites.

Okay, thank you very much.

Clarifying question. This time.

no but as does the rezoning this particular rezoning prohibit other uses no it doesn't i mean well i'm sorry does it it allows for the continuous but other uses other than the residential or zoning once it applies today so i think so basically that allows for a variety

the map slide back up I think it's slide five so the yellow we're really only rezoning that particular area of the site or the entire slide to the shaded area that's yellow on this so a small portion of the overall site would be rezoned and that's the what is it point six acres and point seven acres on the other Yes. Use perspective for have the ability to utilize the rest of their property as they would like.

Correct. The remainder of the property would retain its existing zoning, and then the operations of the existing religious facility could continue as it is today.

Okay. I just wanted to make sure that was clear. Highlighting, indicating exactly what area you're looking at. So I think it's important to understand at each of these levels. Once the property is rezoned, if the property owner to change it, is there a process in which they can petition the city to change that or offer that property in some other way down the road or is it and won't change?

you know, future changes. There may be implications for this get zoned and then later modified, but I don't know that this necessarily precludes somebody from changing their mind to do something different in the future.

Owner to develop the site. next 20 years and everything's fine that's correct so this is really a process future uses on that site or in a plan in our planning documents units we're not necessarily mandating that they it's to create the option

okay and properties if we if we decide no we're not going to do this um well one would be that we don't and hcd says why not and and if it escalates to the point where you know both sides are not not meeting thank you thank you very much uh michael which is uh similar to what others have asked we had the mayor

we were annexing them we knew they would have units etc the east side was not one that was and yet will represent approximately somewhere between the 300 200 units in the future at if east lakes proceeds as we potentially see it That doesn't become one of those sites that we can now. My understanding is the program scope is 10 units, smaller infill type site.

Exactly right. There's a very specific set of parameters that are expected. sites that are i'll call the larger sites or ones that were part of our original inventory or might otherwise add to the inventory right yeah yeah thank you for the remembrance okay i just wanted to clarify that all right we do have some speakers questions do you have a clarifying question okay please okay so um isn't it

The east side was not included in said that HCD, I went back and read the minutes actually, so I'm really or be included because they felt that it would be an obstacle for a certain not the type of resources their transportation allow for more density housing out there um d ellen do you well there was a fairly exhaustive process where city had developed

It actually was inspired by one that I think came up in our fourth cycle as we were evaluating sites to add transit proximity, because we were trying to come up with a number of sites that objectives. They would be good housing sites because they had services, because array of sites against And so in looking at the list of however many we started with, 30-plus sites, did not end up at the top of the list. They were relatively poorly ranked. Clearly, someone believes they're a good doesn't mean they're not feasible for housing. But in terms of our evaluation process and the council's consideration

Identity housing those sites did not rise to the top of the list in fact it rent very Right and it never actually made it to the list of housing element sites that Putting what sites into the EIR that I sites and and the language in the staff report was very specific that and did not recommend it for a housing element site yes the specific state law that outlines or requires this

Yeah, it's basically Senate Bill 10, the parameters of Senate Bill 10.

When did Senate Bill 10 come into effect?

24, 25? I'm trying to remember. There's been so many.

Okay, so pretty recently.

Fairly recently, yes. Okay, can I clarify? In the staff report, it uses SB 10 as an example of what this is looking factor for SB 10, right?

Well, so SB 10 is that rezone sites for up to 10 units of housing, which is exactly following the parameters of SB 10. It's a test to do that. SB 10 is a voluntary zoning action. And so, however, we agree zoning.

Yeah, I'll bet none of us saw that.

I'm sorry. We are at clarifying question. If one of us can speak at a time, because I definitely would like to make sure I am hearing the information being brought up. Remember, before we go to public comment.

No, I think we clarified that.

I think, thank you. Okay. Any further clarifying questions of any council member before we open? Who would like to speak on item number 10, please fill out a blue. The city clerk will just like previously. maintain decorum and make sure we hear all perspectives. That would be no last name. Second speaker will be Steve Wright. Third will be Mark.

Yep, I lost him. I'll come back around. Steve Wright.

Welcome. Hi, thank you. Good evening, mayors, city council, and city staff. My name is Steve Wright, and I'm the treasurer at Trinity Lutheran here in Pleasanton. One of our core values is serving the community and used to handle or used to house a priest who supported many people in the community. remove the modular buildings and no plans, immediate plans to but we're in support of the because this would allow us some opportunity

on this part of the property.

Anything that with this part of the property, of course, and has been our neighbors, as I mentioned, for six years. What this means to the church or that kind of thing, I'd be happy.

I think that was you. Yes, please. Followed by Heather, followed by Mark on the second back.

Thank you.

Good evening. This was really may be done soon to the property. I'm opposing the property on Golden. it doesn't really necessarily mean that nothing will be done about the rezoning and the owner. But I'm opposing this because nobody expected to be living with apartments. the landscape of the neighborhood. And I also think if apartments are a traffic problem, this Golden, which is already a traffic problem, but if you not good for the neighborhood. Also, this Golden Road is a go to and from school, and they're not that cautious, you know, now with the scooters and everything. So my is strong-arming you, but it sounds like you have other options. I don't even think it's an acre of property that's there. I would really appreciate your not. The reasons of the neighborhood, the people that live there. As I've spoken with my neighbors, when you say apartment. So thank you. I hope you consider not approving it. Decent. to the property that you're rezoning to put in apartments.

So I apologize. We'll have to wait until you're completed and then we can see if a council.

Thank you. Thank you very much.

Okay.

myself if I could be the mayor staff could you just please ask the Judy's question is about the adjacent property owner the pretty owner themselves correct no it would be confined to I think what Judy was saying are we

Can we explain how any property could pretty much become 10 units through SB 10?

10 units through SB 10. So any site that wanted to...

through sb10 do we have do yes it doesn't automatically create a zoning designation that's clearly allocated to just these uh housing element project but sb10 i think is way What about SP9?

So what I would say sites stand on their own. You have resulted other bills that have been passed, other changes that have occurred thanks to without regard to what happens on these two properties. So these two properties, it's probably not the appropriate term, or they wouldn't be provoking anything to that couldn't already happen.

Well, that's your answer right there. So, yes, there's been so many changes to state law.

Are you done, Council Member Tessa?

Okay, just wanted to clarify. All right. Welcome.

Pleasanton City Council Members, I live by Trinity Lutheran Church right on Golden Road. Change in land use designation. I'm asking touch with the church for years on everything that is happening on their property. And they don't have any plans to sell this parcel. And my understanding is they neighbors support there haven't been any studies for the property measuring it means there's no plans no traffic studies housing where there hasn't been any before projections should be provided setbacks height landscaping building form circulation and relationship to the neighboring we can't support a permanent change to land use before when you were talking earlier my understanding is this is not for you to sites they are in two completely different neighborhoods the neighborhood it's not on the address is on hop yard but that property's not and there's no controlled intersection right there whereas the other property is on first street it it doesn't impact the neighborhood like the asking you to please protect that neighborhood and not approve something that isn't even being considered. Thank you for your consideration.

Thank you.

In the room was Mark here and wanted to speak. If you would like to speak on item 10 and haven't or just turned time and we will hear from you.

Welcome.

Thank you, Mr. Mayor.

I came before the council many years ago when the church was looking at some other changes. I'm concerned now that I did then. When you look at that rezoning, the street gonna go for access they have no there's no access there's very real possibility the church doesn't let him park in the park and even the other one on first street there's no access except through private property Shouldn't you have that as part of your master plan in rezoning this stuff? That's my only question. Thank you.

Thank you. Okay.

Welcome. And if you can just turn on a card when you're done.

I'm speaking for the property at first. I didn't have enough time to gather all the information I needed to, but we used to own, and she wanted that property to be strictly stay as a church. to give backing on that, because I live, you can see my house on the map. say anything in the neighborhood we're talking about that I just got the little thing in the mail yeah that's that's all I have to say right now okay thank you 10 the rezoning question please approach the podium at this time okay

Those public comment and bring it back to the council. Thank you very much for your feedback. Council member.

Well.

I. We have. buffer already and housing element that would add more when we I feel strongly that we should be following the law or worse, but I don't think we should do more than we have to. That's all.

Okay, are you... Nope. Okay, Council Member Diver?

And again, I'd like to... ...night because of state housing law these laws they passed over a hundred in the last several years control and this is none of us want to change the landscape or character of any neighborhoods there's no guarantee that the owners of these properties because it still must satisfy, go through the city's PUD process. It's unfortunate that, yeah. The development of 330 Hop Yard, which we really had no choice.

It has a commitment to

and we don't want and saying that we have violated and potentially being decertified really bad and I feel

TO THIS REZONING, BUT BECAUSE I DON'T REALLY I WOULD HAVE TO SUPPORT IT, BUT VICE MAYOR?

I'LL SAY OUR ACTION TONIGHT IS TO APPROVE THESE ANY TIME SOON. a ministerial be built or requirement, but they are properties which are not really being utilized anymore. And that's what the state taking into consideration for rezoning and just in full accountability. Then State Senator Alicia Wahab, who now is our congressional representative, both were was Overwhelming Democratic majority passed both those laws in the State Senate in this. Look a little higher than this Council.

Wires City Council to approve rezoning. Bigger residential properties that want to put two or more units on it. it objectively um goes along with our designs but this is not an sb10 issue and being an issue because it requires our council to make certain votes given the 20 the other options we have on the table i'm prepared to make

spent a lot of time working on council member eicher i'm pretty much in agreement with the kind of between a rock and a hard spot and how we deal with these issues this is probably one of the best options i just want to radio reiterate whatever here is it this is not guaranteeing designated as future development would be in in the you know and you know access and all that kind of stuff would be worked out before element would be worked out uh that would be shared with our community working on something so it's not we're hiding something from that from our neighbors or our communities members up here there's not one of us that wants to have to do this i don't i don't you know and i don't We want this to happen. But we're in a position where we don't have much motion.

Okay. I don't have much to add.

Events with where local control is at. So you probably have heard that enough and probably can see where the difficult. And maybe to some of the public comment.

owned it doesn't mean it would be built it could be billy that would be entitled to it is proposed they have to come forward and show us how it would if there was a requirement in the deed that this type of project would not occur would have to take that matter up. The city can run independent play that I heard from public comment.

So happy to talk with any community member about this after the vote. With that, we have a motion made and seconded. Let's take the vote.

I would like to make final comments.

Okay, I thought you did. Sorry, go ahead.

So can I ask staff, they are currently in use, right? Both sites have a church. And while we are being pressured by this, other cities across the state and standing up because our cities have been set up to fail and it's only going to get worse and we that our staff has done a Herculean job that we had a certified housing element and Certified housing element would have been worse And I will I just ask if you're not supporting the motion proposed alternative because I would sure like to find one as well to comply with I think again my my message is and has That we should be standing up to the state We have That's a good thing for now, but it doesn't mean that we I'm sorry.

Do you have a suggested solution that could be a different one? Requires us to identify sites and rezone. So am I I don't think we need it.

I know we didn't have to put this in. is heavy-handed, threatening. The Southern California has met their for their housing elements. And out of the 200-something and about five that have met their mandates and we're certainly not on target to meet our mandate even if we make been set up to fail and we should be standing up and we should be joining other cities in doing so suggestion to solve the You're entitled to vote your vote. I'm entitled to vote my vote. I feel like you're bullying me when I've made my statement.

A solution that could... No, you're not.

Take the vote, please.

The motion passes with council member voting no, Testa voting no.

Okay, thank you very much. That concludes item number 10. We're gonna now, if everyone's comfortable, we'll continue on right now with item number 11 and round it out.

Seeing no one needing a break, we will do a little.

I will. Information to provide feedback on a draft community special event

Do it but we need a second longer.

Back on again.

well hopefully this one's a little bit fun for you at the end of the evening um thanks for that any members i'm heidi murphy your director of library and recreation and i'm really excited to share with you a policy proposal we're looking for your input and feedback on this draft policy and feedback you have into a future version for Right reflects the current process used for special events in a single defined and streamlined. Window for special events, and these are reviewed by a.

Departments, including police, fire, public works and then additional staff as relevant to the specific application. improving street closures every year, you would have an opportunity to select community programs that you wanted to support.

So in 2026, we processed over 60. You saw 22 of those that involved significant street closures and. ones with those specific impacts, road closures, whatnot.

But you would also get to see some of the events requesting city support. Events really help the community to thrive and they create a sense of belonging for us. We do this through enhancing the quality of life, they're fun. Increasing civic engagement, they bring people together. They help us celebrate our diverse cultures, and they help us further our city's core values of service, inclusion, and innovation. The guiding principles behind this draft policy serve to further these values, including the value of integrity by looking at the community benefit of each of these events, providing equity and access around these events, aligning events with the city's values and goals, as currently outlined in the One Pleasanton Strategic Plan, looking at the financial impacts of all of these events, and building a transparent process for all event organizers. So the policy defines eligible organizations. You can read them there. I'm happy to answer any questions on those. And helps define what eligible events are. And these include events that support the city's mission, vision, and values, have no significant adverse impacts on the general... There are those events that don't overburden the city finances or resources, and those that comply with all regulations, permit requirements, and city policies. So this policy offers three support levels. Category one are those events that the city hosts. So think hometown holiday, cultural celebrations. Category two would be events such as concerts in the park, weekends on main, the Veterans Day parade, where outside organizations plan them, but they require significant city resources. Category three events are those that are planned by other organizations with support as defined through the master fee schedule currently. So think of the PPIE run, the Rotary Halloween Spirit Run, events like that. So this policy also defines what community benefit is and this helps us provide equity and transparency in this process of decision making. So the application review window is the window we currently use for our city special event process. It does make it a little bit stronger in our hopes to get this done in a timely manner. The window allows all special event applications to be reviewed against one another. for any potential conflicts with dates, times or resources. It allows for staff to have conversations with organizers and resolve any issues and then for staff to provide a recommendation and overview to council for review, hopefully in January or ideally December before the January of each year, but probably more like January. The policy recommends that category one events continue to be approved for the city's budget process. and that category three events continue to be approved by the special events committee leveraging the master fee schedule. Road closures would still come to the city council for any of those events. Category two events would come to city council for approval of in-kind resources, facility usage, staffing assistance, marketing support, and any related road closures. Category two events would also have reporting requirements to help the city identify the benefits and outcomes of the support provided. I am happy to accept any questions or feedback you might have.

Okay. Thank you very much. So this is provide feedback on the draft policy. So we're going to run it. You would like to do clarifying questions and So to do that is I'm gonna take public comment first, if everyone's comfortable with that. We're gonna open up public comment for item number 11. If you would like to speak on this item, I have no speaker cards and.

Seeing none, any online?

You're leading us off. Comments and questions and workshop style.

Thank you. Yeah, I think this is a good new policy. It says staff undertook a review of peer agency policies, including the town of Danville's policy. I guess the outcome of that was what we have here. Policies helped us to determine.

we looked a special event policy um we had done a review of our current process to make sure that we at best practices dianville's was very well written council to review those larger scale support items

Okay. And so does will this help to alleviate, you know, that some groups may have experienced?

Yes, that's our hope with this is that one application period, things are compared against one another. It also creates some staff efficiency for us by cheer for both the road closures and for

Suppose someone, some organization comes in review their application.

You've seen sometimes your road closure reports come quite review them as they come in. If they require city council and you would just have to decide

towards that and we would have the list of other events and know if it conflicted with any policy where there was none before and I appreciate that so with that I don't have any objection necessarily to anything in here so I'll conclude

our vice mayor yeah thank you who's the who's on the special events committee it says that for the category we have representatives from each of our departments that do special events so we have someone from fire sometimes someone from community development or traffic engineering sits engineering if it requires some type of temporary use permit someone from community every department but we don't leverage every person with every application understood okay thank you that was the question I have I know we can you know I'm supportive of the policy I think it's well thought out I think if it makes your life easier

Councilmember Eicher.

Well, this has probably been a long time in regards to how events are done and everything perspective in the past. So working on this and putting it together, I'm very supportive. Everything in here that really stands out from... then you're really organizing it and making sure that all the rules are clarified for everybody. You're balancing the needs of the organizations so that way no one organization has an opportunity over another. that we as a city address that also um so uh i support it and don't have any okay council member tests up the full list of 22 special events um seven new ones can you

events was actually in the June 2nd council packet if you want to grab that. So the bulk of these are PDA concerts in the park, weekends on main. I think it was we miswrote that so it was seven had five concerts in the park and three weekends on maine in 2020 seven events okay so i miswrote that a bit i apologize they were not new they were just and the reason that we had had fewer the year before was the

but then we got it going real good. Okay, that's it, thanks.

Okay, well. So when I heard the presentation versus read, a lot of the category two is affecting the PDA, right? And so are we really each concert in the park, each weekend on Main,

I think they could do it as a whole so here's the the final one and here's the results of all of that we it also shares is that this won't affect any outside agreements events so if if we want to continue that they wouldn't necessarily fall under this they do still fill to know what's happening on the streets and how to how to arrange for that in that they've been doing that with us from the beginning and they are still if you wanted that agreement to stay separate and called out any data related to that that would be the discretion of council

we'll call it like Weekend on Main or Concert in the Park, that the wording of events or something like that. When I initially read, so I wrote down vets, chamber, PDA, and PDA. When then I hear what you give us as examples, I'm starting to think, oh, that's a bit more nuanced than mention that for consideration. My other ask or conversational question for you is the longest table was an amazing event weekend on main program, right? How would you see the... as it's piggybacking on the other and then the second part of that is that came together do we have flexibility for that type of quick thing that the first part would be right now the way we did it this past year was it was folded into the special event yeah

That is also how we're teeing it up for 2027. So we are looking weekend on Maine. That said, if there were to be some to us in March and wanted to do it in August, we would bring that to the street closure.

Yeah, but isn't the policy that you have So how is that consistent with the policy?

Yeah, I mean, it would depend on how we have the policy. It really does help us. It's way more effective at the same time. But this has always been our policy. Special event permit application period, and we still really strict? Do you want it to be a little more open?

I will put that back onto you because if you have a policy and you're not following a policy, then you're so maybe there's a series of a rotating quarterly open period or something. I would recommend we consider that a little further. If we're going to follow it, or if we're going to implement it, and you're going to have the council ratify a policy. Policy.

I stay with it. And I would recommend we stay with it, then, that we say October.

We need a year or two of implementation. City Manager, did you have something?

As the legislative body, if uh if it were brought back to the five of you and you decided that i i think that the benefit of of having the policy is what it does is it begins to instant you would prefer to handle these yeah uh with all at one time in comparison needs or demands and also to be able to look at the fiscal and the resource.

I totally appreciate that goal and I consider it like obviously the goal to staff consideration about how do you allow an effect flex table had a lot of support and Because Workday was such a significant partner and brought that expertise that then they did. Within a policy and I'll just challenge us to think about if there's a edit here that we need to come back on. So that we still can capture those cool new things. Our downtown or in our throughout our city. The other challenge with the October date for me is some of these organizations, at least that I are, they don't necessarily have every minute of weekend on main programmed out or foreseen, you know, that's a big ask to ask someone to be in some cases with volunteers. So I don't know if we want to think maybe it's a phasing period right maybe for the first year or two we're a bit more lenient until we get to that i just will challenge us to think about that because i would like as well but i know we need to balance out and staff time right and resources so okay with you so that's all right that's all i need okay i think you're making just so i can clarify it doesn't preclude an event from correct so if if event came forward and they were self fishing criteria outside of this that could doesn't it doesn't preclude them from having that correct correct this group wanted to rent and i know we have a group that wants to building there uh for like several days but that's a private um yeah right and that's not correct okay so um and the school district is in category two as well it all depends

for example, the PPIE run, they're category three. So they fall into our master fee schedule.

Fees we charge, co-sponsor, and plus general fund subsidy off the top. And so that's what like the PPIE run for education.

Okay, I think, if I may, I think that's the elements I've... Late, so I'm trying to make sure I captured all of it, but... Or to agree with my fellow council members, the concept of a policy... And have also kind of get a handle on them so that you know We can have a way to say no to some that may not be appropriate this year I appreciate As I lay out some other challenges with it, I don't know yet if we're there The comment no just that I thought you were making a good point on that and I think it's hard to I

Can I ask one follow-up question just so we get the feedback correct?

Right now we don't have an option for people to apply to be category. People like the school district would ask for additional city support and that would come to city council to decide.

Would have an option to apply for additional support and that would come to you all to decide I think in the budget Became the request and it could be evaluated in the budget process and the permitting process because I see You are limited we need to be prudent with the taxpayer dollars delivering the events that our community desires, right? Category three, right? I don't know, and maybe to Council Member Testa's point, for me, if I had an idea of where each of the, kind of like to me, as you listed them out, they're almost all in two. Actualize it as a policy without the examples of some better examples in the other category. Does anyone have any additional comments before we go from there?

I guess I agree with the mayor.

I don't want there to be a policy that... You know, that's kind of a reputation we have of looking for reasons to say no. We're trying to shed that to the extent. But also...

what that is, but maybe if it's outside of the on the applicant to do more to put it together themselves because they didn't take advantage of the.

We can, I think we can organize a street closure pretty quick, but funding and other things are a different story.

One of the biggest challenges when someone wants to have an event, what are the biggest How much notice do you need to do that? I guess would be helpful information to just.

I'll just also mention from that. He ended up buying those devices to close the streets versus having those. testing to be able to make it a more efficient and affordable program and event. alluded to, it might actually lead us to being able to afford a few more or comments before we close this item? Okay. Thank you. Do you have everything you need? Do you have any clarifying questions before we? And that is our last item for tonight. We are now proceeding to matters initiated by council. Council members have any matters to initiate?

Yes, I do.

Council member Tessa.

First of all, I don't think I should have to even be asking this. I think we should have. But the upcoming Cal City. resolution and we have a designated resolutions and this year it's council member Eicher but I think that discussion of what the council's position is so that that designation position as opposed to an individual position you ask that a discussion be September 15th meeting we agenda apologize for point clarification what agendize council taking a position conference but it should be a regular process every year in the same way that will vote on the city's behalf they're not supposed to be voted down myself in that position the first time i was at a uh and i was the designated and i um decision but i still felt that discussion about that position so on this one i would i would like us to create a process for decision a discussed serve on subcommittees that are allocated out and ratified

serve on LAFTA or LAFCO.

Are we representing the city ourselves, except for where there's legal requirements to represent free thinking? So quite often. But can I go to the matter initiative? I think Cal Cities has several resolutions. one yeah could you clarify this year oh there's just one and it's years there's nothing okay so i just wanted to clarify that uh resolution if i hear you correctly okay council member you were gonna say uh yes i i support that uh that um

It's especially timely because the where cities will be and in the legislative Friday morning.

Friday morning. So, yeah, it just seems to make sense to me that vote that councils talk about it.

Vice Mayor?

Yeah, I think that's reasonable. I'm happy to talk about it.

But I would support the review of the resolution as well.

I think it would be prudent to have a conversation with that, or is that going to be possible?

Council's concurrence, I think that what we'll do is just add probably won't be an accompanying staff report if that sounds fine with council.

It's time. No.

Nope.

Okay. Seeing none. Council reports. Brief reports on conferences. We are starting off with you, Vice Mayor.

I don't have anything mandatory to report for the last.

Ended an LPFD JPA closed session. School theater groundbreaking celebration. August 25th.

I met with the loft of CEO to discuss the impacts of this year Councilmember Tessa I attend Conference in Dublin I Meeting

i what else and i had a laugh okay councilmember yeah since the uh the last time that council members reported um public safety and crime prevention

On August 4th, right?

But we, uh, it was a special meeting, right? August 11th. Oh, but anyway, um, also attended the, uh, live more. Lavois and, uh, and report back from that is, uh, the invasive species that has, um,

These mosquitoes are day-biting mosquitoes.

They're very aggressive.

Most mosquitoes don't bite mosquitoes in the daytime. Please report to the Alameda County Also, if you see any dead birds, they're vectors for West Nile virus. Report dead birds. And don't leave any... That's it. Thank you. All right.

With that, City Manager, City Manager update.

It's a good idea to put these at the end of the agenda because... So just a couple of things very quickly. Emergency Preparedness Month, we're using this as an opportunity to launch ready pain. We're gonna be launching a flash vote survey tomorrow. It'll be a great opportunity for our residents to be able to share keep the community informed during emergencies the survey preferred alert methods trusted information sources what resources matter the most it's packed by early next week and we'll share those community on the city's website we have the police department safety class on September the 14th from 6 to 8 the operation service center thanks at Bush Road it's going to cover e-bike and e-moto safety which regulations riders should know something that we'll be able to get both parents and want to better understand the rules it'll be a great opportunity to learn more and key and help to keep our roads safe so could ride the e-motors and i digress okay with that uh councilmember eicher this meeting with a tribute to our nation's men and women serving in the military for every united states vet

Memories of those who have made the ultimate sacrifice in conflicts both past and present.