City Council - Regular Meeting

February 25th, 2026. Uh, chairperson Mary Sullivan will be giving us an update on where we're at.

Good evening. I am Mary Sullivan, city of Darian, alder person, Ward 5. I serve as your chairperson for the administrative finance committee and tonight we are committ uh conducting a committee of a whole. This is to review the budget for uh Darian's fiscal year 27. This is our second meeting um with city alder persons, our mayor, treasurer, city clerk, administrator, senior staff, our police chief and deputy chief um jump present. Um we will um continue to review, discuss and conduct Q&A and come to a consensus on the budget. Um, the document you have all received has been a collaborative effort by the mayor, the administrator, the treasurer, city staff, and our police chief. Tonight is the second in a series of meetings with the end goal being to have a public hearing on the budget and the city council vote to approve on Monday, April 6th. Tonight, we will begin with the police budget. After that, we will move to the Darian business alliance and community events, water, MFTt, and SSA funds. We will wrap up the evening with the reflection back on some of the outstanding questions and items from last meeting. We made amazing progress last week and I hope to conclude the review process of the entire budget tonight. If for some reason we do not accomplish that, we will um then take time on Monday, March 2nd, which is our next city council meeting to wrap things up. Uh many items in this year's budget were discussed in our goal setting session last fall and additionally there are project carryovers from the current fiscal year. Um all city council members received this budget along with summary pages and supporting documents well in advance. A follow-up agenda memo was issued by administrative Vanna on Monday, February 23rd. and some other handouts were given out this evening um as backup to some of

the outstanding items from last week. All this information has been published on our city of Darian website. These meetings are being broadcast on channel 6 and also available on the city of Darian website and our YouTube channel. Mayor Marques, do you have anything else to add? No. Treasure Korn, not at this time. Administrator Vanna, uh nothing. And I'm sorry, I was looking at my computer. I don't know if you mentioned Alderman Stomp, but I was not here. Right. So absent tonight uh due to illness is Alderman Stampinado and um Alderman Kenny um just had an emergency that he had to leave quickly for. So we are um missing two older people this evening. I have nothing else on the

Okay, great. Well, with no further ado, we will turn things over to um our police chief uh Greg Thomas and our deputy chief Austin Jump to um cover the police department budget. If there's anything you want any kind of overview you want to give us before we start going through the various pages we are starting on um page hard copy page 89.

Uh I don't have anything really uh prepared um but I do have uh one answer that um was raised um I think at last uh full city council meeting by aldermansky asked about the equal sharing fund. I took a look. We have uh 2.36 million in um C's assets in uh sitting in that fund with uh I think I explained last time there's um off the top goes right to the DEA and then there's a division of uh based on percentage of how involved the agency was our agency and how involved other agencies were and those type of things. So just doing the minimum math on 2.36 million uh minimally uh we would be getting 188 um almost 189,000 out of that uh seized funds that are sitting in um the either US Treasury or Department of Justice. So just a followup to that just to thank you on that question. I don't know if everybody's familiar with the

I was just going to ask for an education on that's just not money that we can use towards anything. Yeah, that's the question.

Yeah, it's uh equal sharing funds again is uh the funds that our task force officer um uh that's assigned to DEA uh frequently seizes um proceeds used by drug dealers and the like. And those funds are uh then go into a deposit in uh Washington and then uh throughout the process there's some type of court hearing that determines whether or not those seeds funds are then forfeited. When there's forfeited then there's a c check that comes to us. Uh equitable sharing funds are used for uh any number of things and the biggest thing is not to supplant any type of funding. So you can't take something out of the budget and then say I'm going to buy this with that those funds. And the um other thing that they look at is that um you know they have in their head uh budgets are going to rise by x amount of over the years. So you know we have 10 million last year and all of a sudden we have 8.9 million this year and then we're using equitable sharing funds. They're going to um look at that as supplanting as well. So, as long as we're not supplanting, um, equitable sharing funds can be used for a lot of different things.

Can you give us a few examples of what we've used them for in the past? I got a list. Uh, we purchased uh canines uh a couple different times. We uh purchased uh weapons. We've purchased uh the license plate recognition. We purchased the uh drones. um some cars, a bunch of different things over time, right?

Uh quite a bit of money. I think when I came here there was a little right around 300,000 and uh I think we're down to about $7,000 in that account. So we um the bodywn cameras, the uh fleet cameras, uh the tasers and the um evidence.com and I'm missing one from Axon. Uh drew that down quite a bit. Thank you, Chief. Chief, on those purchases where you're using those funds, if it's something that um you know has a a useful life of three years, let's say for warranties, uh we may have to pick that up at some point. Some ancillary expenses on

Well, um yeah. Uh usually not warranties, but um uh this year's budgets um took a u is a good example of what you're trying to say. So uh the uh equitable sharing funds we've frontloaded that so that um they purchased like for uh license plate recognition are better off better bodywn worn cameras was a four-year cycle. We're at the end of that four-year cycle. So now anything relative to the body warn cameras would now be out of the budget because we've already exhausted the equitable sharing funds and we shouldn't go back and purchase them again uh from equitable sharing funds that should go into the regular budget. Same as uh license plate recognition uh the tasers and some other things that that we've purchased. So the budget this year has gone up because we have exhausted the uh equitable sharing funds.

Very good. Good one. So, we'll go ahead and start with the summary um overview page um hard copy 89 of the police department budget and then obviously with the supporting documents following. So, um starting off with um account 40410 um salaries. Is there any questions on salaries? Oh, okay. Well, just that Okay.

Uh, overtime has already exceeded what we budgeted and our we're budgeting again for 27, a slight increase, but should it should we be budgeting more for overtime?

Uh, that's a a good question. Um, there's a number of things that drove the uh cost of overtime. um budget cycle. Uh we're down we were down um about six officers and then we were down another uh four officers either through um uh some type of either workman's comp um light duty or um uh self sick extended self sick. So we were hiring a lot of overtime. Currently we are um down three officers with the um hiring of two in um April, midappril and one at the beginning of May which will bring us to fully staff. Um, also by that time, uh, three of the four of the officers that are in training should be released from training and two of all three of the officers that are on light or restricted duty or off should be returning to duty. So um hopefully if we can maintain that then we wouldn't need a change in the uh overtime.

So the 587 we're budgeting should be sufficient as long as we don't have the same type of issues again. Correct. Historically we have been under on the overtime. It's just this last year with these special circumstances that we've gone over. So I'm comfortable. Well, because for this year for the budget, I mean, you had put in 4.7 and it never happened. So, is that just the people didn't get hired in time or I think the people we thought were going to be hired didn't really get started in

Well, it's just a process. And um uh for example, the last list, I believe there was 30 33 on that list. Uh out of that 33, we had two. And we had to go through each one of those uh individuals. We had to do the polygraph, wait for the polygraph to be done. Then when that gets done and it passed um we would send them on to psych. If they didn't pass then we'd have to go to the next person start the polygraph process again. Once they passed the um psych um then we would send them on to background and that's a long process. So getting through that process um very long and tedious. Um I think this is the first year the second year probably I've seen uh very significant rise in the number of individuals that are failing the um psych. So we're doing a lot of people at the polygraph sending them on the psych failing the psych and starting that process all over again. So like I said 2 out of 30 or 2 out of 33 was um an ugly time frame for us. So, um, this is a brand new list and we're, um, started off with one through five. Uh, the first

three are at background already and and passed everything. So, I don't know what that says about the last list or says about this list. Okay. Thank you.

Any more questions on salaries, civilian salaries officers, salaries combined? Okay. And then we talked about overtime. Any more questions on overtime? Okay. We'll hop into benefits. I've I've got a comment on that. I guess it's addressed more to Julie. I asked this last week also, but medical insurance went from 504,000 to 591. I know with respect to the other departments, you said you've done a basically an accounting of the individuals and are you're comfortable with the 591 that's about almost a 20% increase.

Our um insurance rates come July are going up I think 19%. 19.4. So that is going to be pretty accurate. Um also in the police department I think there was three maybe four that went from uh single to family. So you're jumping from I forget what the single is 7,000 to 20,000 or whatever that number is um times 4. So that was a significant jump for us as well as the increase rate increase. Anyone want to talk about pension? Do we dare? It's an actuarial number that's given to us and

Oh, we're so familiar. Every city council meeting we talk about it. So, and at this point in time, we don't see any changes, Mike. Any Well, I wouldn't state the you know, with the combined the

the good news is last year was a great year in the stock market, right? Uh, so our returns, we've got a meeting tomorrow night on that. So hopefully the returns will hold up and could improve things, but we still have an unfunded liability of about $20 million and it's supposed to be 90% funded by 2040. So the ramp is just going to increase that even if the return goes up. So I mean Brian I think has reflected some very reasonable numbers in there as far as projections. So, and even though the market may be good last year, if you remember when the actuary comes in, uh remember we're on a 5year smoothing. So, we had two real bad years that we didn't have to take the hit all at once where those are being spread over 5 years. So, last year was a little bit better, but that's being spread over 5 years. So, even if the current year is better than anticipated, then that's going to be spread over five years also. So, you know, I wouldn't expect anything dramatically better if you're looking for anything better. I would just assume a continual ramp up in that. And we don't know what uh Springfield will do to us, if anything, as far as changes they might make. But, uh, Joe probably knows better that one. lot we have we've had legislative meetings and we've talked to state legislators IML uh we talked to Brad Cole just last uh Friday and uh there's a lot of belief that the governor will not accept any change with regard to tier one tier 2 um if anything does happen it would happen in the veto session and not during the spring session so right now uh it looks like things will remain the same But uh we have to be cautious cuz you never know what Springfield and what they might do.

That's valid. Okay. Any more questions on benefits? Operating. Any questions on operating? Okay. um investigation and equipment. There is um some backup there on uh the range and um LPR. Any questions on those items? Okay, moving on to liability insurance. It's also um back up on prosecution. Okay, moving on to maintenance and equipment.

Um can I go back to for a second?

Um uh Deputy Chief Jump did a lot of work on that. Um next if I don't next uh police commission committee meeting will be coming forward with some changes to uh uh that item and uh the uh current city prosecutor is um retiring June 1. So we're going to or June 24 somewhere in there. Anyway, we'll uh be replacing her. So anyway, that's gone through that process. The bigger change and more uh is uh uh Austin looked at um prosecuting um low-level uh driving while under the influence cases locally. Uh those um funds would uh come to us versus the state's attorney's office. And uh so the hope is that there would be a a larger revenue based off of DUI enforcement, but um we'll have to uh implement and see how it goes.

So basically we won't be going to Weaten. No, it'll go to Wheaten. Go to the prosecution is just done by our city prosecutor versus state attorney's office. Okay. Yeah. it to set up all those cases to, you know, I don't know, 4,000 traffic cases to go from Wheaton to somehow courier here. They have a stenographer here. Uh um the uh uh the judge, the hearing officer, all those things. Um Austin looked into that very well. Uh just cost prohibitive, not as not as good as what we're currently doing.

Okay. Uh Chief, real quick back on the liability insurance. I know in admin at the last meeting we saw that huge increase to 300,000 and I thought every all departments were included in that number, Mike. But now on this liability insurance too, we're seeing almost a doubling with the request from 26 or 27. Is it is it the same five-year? Yeah, I believe that's covered. Go ahead, Brian. The liability insurance that we pay to Irma are premiums that comes out of one budget in the general fund and one light item in the water fund. But all the departments have some liability insurance that might be for deductibles, attorneys fees, all the items that are listed in the So this so this is separate.

Yeah. So what we So why are we saying it's so why are we thinking it's doubling? We requested 111,000 from 51. the deductibles are from 2500 to I'm sorry to 5,000 now per incident. So I don't know if the um and it's the prosecution that the chief just explained the 45,000 it's going in there this year which last year we had uh 16,000 in that account. So that's up $30,000 changing that method. Got it. Okay. So that changing the deductible was that something we did Brian? Was that our choice? We did it for the whole organization January 1st.

Usually when you raise your deductible, don't you? Doesn't your insurance go down? Yeah. But we went through that explanation last week about the five-year. That really hasn't changed. So, yes, we've So, but is this a five-year thing as well in the police side? Yeah, the police, like Brian said, it's all under the general fund administration budget. So that number reflects the police as well as the other departments in there. Got it. Okay. Thanks.

And then one uh quick comment before we leave. 4219. The last item a replacement um re those were replaced about every um 7 to 10 years and we replaced those um about 3 years ago. So it's really a placeholder. Whether you want it in or out doesn't really matter because Austin will remember buying them in 10 years. Well, if it's if there's an expense over the next three years, we can add it. If not, we'll take There's not one in the next three years. There's not. So, we'll take that line out.

Any more questions on 40 4219 liability insurance? Okay. Uh, maintenance equipment 4225. Any questions on that? Just a uh um comment. Um the 250 discretionary that's uh frontline citizen reporting. What that does is uh an attempt to allow citizens to log into front line and complete a police report um of whatever nature that u they woke up and their car tires were um flattened. They can go in and do that on their own. Miss her um reason why that's discretionary.

Thank you. Any more questions on maintenance equipment, maintenance vehicles? New item for the Exxon fleet cameras. Is that what you were addressing previously? What I was addressing? Yep. Okay. So is that replacement of cameras or or No, that's maintenance or software maintenance and things like that. Exactly.

Any more questions on the remaining items on page 91? Postage, printing, public relations, rent, supplies, office, training, education. Okay, that being said, we will then turn to page 92. Um, starting at the top, 4265, travel and meetings. Any questions on travel and meetings? Okay. Telephone uniforms. Okay, wrapping up that uh area. Utilities and vehicle. Any questions? Okay, then we'll jump to contractual services, consulting professional services. Any questions on 4325?

Just if I could ask the chief or Austin just cover the EOP consulting. I think that's that's important helpful to mention that.

Sure. The um emergency operations plan is um a big ugly animal that's probably three volumes 3 in thick and um Austin doesn't want to do the work. No, it is just a ton of work that has to be done. Um we I think I can't remember her name, Mary. Uh anyway, she did it um a number of years. It has to be redone every year. Um the current fiscal year we're in now, 2026. Um we have identified a new person to do that. Uh the state is behind in getting their work done. So we may not be paying that um full 15 grand this year because they're not there 2027. My guess is that they will finish the work that they supposed to be done now. Plus they will do more work for 2027. So there'll be that much more work for the um Kevin or Keith

Keith. Keith Keith um to get done for fiscal year 2027 which this is requested. Any more questions on EOP consulting? Okay. Next up there 4337 Dummeg Merit Child Center. Any questions? Obviously, we have the social worker in there.

Uh the social worker um was uh 85,000 last year, went up to 95,000 this year. Um uh I I think we went um live with her uh around Juneish or so. Um we did not see an invoice from Nedfist, which is the agency that employs her and then sends her to us. uh because there was a grant that was um written and some other things that had occurred. So um we'll nowhere near be that 85,000. Uh Ned is also good that um they write the grant and they manage the grant and uh so um that's a cost or an opportunity cost that we don't have to do and manage that grant. Um I'm told um by the um DuPage County that most likely they are still going they're going to give that same grant. Obviously there's no guarantees but um but the cost of operations have gone up for them.

You're still seeing good benefits. Oh my gosh. Yes. In fact, I know you addressed it today for anything.

She just keeps knocking it out of the park. Uh just actually this afternoon we went for uh an active shooter uh lesson uh at one of the private schools in town and uh they it's a smaller school. It's located off of Cass Avenue. they haven't um done the active shooter u program that this uh the state mandates for the high schools and the larger schools uh since this is private uh and smaller for specific reasons we'll say and I was able to come explain from the police department perspective uh what should be done and what we can assist with. However, they voiced concerns of the students being startled by seeing the police. Uh we were able to come up with a program right then and there. Uh I bring Sabrina to these that Sabrina will come read to the kids uh for a couple different sessions to start uh facilitating that relationship in that introduction for the police department and work that um progress through. Uh there's been several meetings uh that I bring her to so that we don't have that stigma necessarily of the police being there and it softens those relationships so that we can get in with those key stakeholders in the community and it it has been absolutely great here.

Excellent. Um you can tell her um also about the blue envelope program that um she um wanted to implement and we did. Uh just this week the we ordered a a sack of these blue envelopes that we distributed to city hall. The police department has uh the blue envelope program is uh for people with either disabilities or special needs. It stores their documents on there. It has the city of Darian uh Darian police department markings on it. Uh village of Downer's Grove uh Neighborville also participate in it. Um just to name a few. Uh when we were introducing this program, one of the officers had just told us he had stopped an individual who uh was nonverbal. He had not heard of this program. He was handed a blue envelope that had all these documents. Uh it's an excellent program not just for drivers but just any interaction with first responders to have all that sensitive material there and explain uh the special needs of that individual we're coming into contact with. So uh it was a program that we had not been participating in that uh Sabrina immediately got us involved in and exposed us to that. So it's not just um the traditional thinking of uh going out on social um worker type calls. Um it is uh well beyond that as well. Uh in addition to every domestic violence call she follows up on and um on and on. So she does a great job for us.

Fantastic. Well, I'm glad we did that. Any other questions on social worker or anything else in 4337? Okay, moving on to capital. We um obviously have um several items in 4815 under equipment. Um so I'll just let you guys if you want to start off with um the booking maintenance um and um contingency Uh just um we obviously have backup for all that

bookings are building is um I think nearing 35 years old uh somewhere around there. Um I wasn't a party to building that building but I was party to building a police department that's 200,000 square ft. Uh the architect um told us that um you can uh consider a police building usage at three times the normal usage of um public building because we are 24/7. So that booking area that um on a 9 to5 Monday through Friday job those doors are going to be and drawers are going to be open and closed x amount of times. Now that it's 365 days a year, every hour of the day, that's a lot of opening and closing of uh drawers, and they're going to get worn and damaged. And so, it's um time to replace um all those u mechanisms in the area um just age and time to repair. And obviously we did get an updated um budget request form this evening um versus what was in our initial packet. So um

yeah, it spells it out a little bit better here. And but the initial package showed on page 114 um $8,000, but now the updated form shows 25. Correct. And the number 25 is actually in the budget itself. It was just the back. just Yeah, I just wanted to explain that's why we've got new details because um the dollars were there just things didn't match. Yeah. Uh I don't like to but I will give congratulations and thanks to Dan. Um sorry.

Now he's going to make me say it again and the camera's already on. No. Uh joking aside, um there was some conversation about um who should carry what and what which budget and those type of things. Um and and this was what uh caused me to remind me of it at um you know we don't do that work uh Dan does and um he's you know throw put this contingency in and um very helpful with rags I think the agency is correct bunch of different things helping us out and uh so um yeah I think it's much more up to date and u correct now thanks

in the contingency section there's $25,000 reflected did for an architect though. Is this relative to what you were talking about last week, Dan, or No, this is not No, not at all. Because we were talking about tuck pointing and getting a consultant for that. What's this?

The um the idea u behind the consultant in this contingency plan is not to spend good money after good money. So instead of fixing an area of the building to do whatever is currently um necessary and then um five years later when it's time to do something we're going to undo what we did and spent money on. So the architect the idea behind the architect is to take a um a 10 15 20 year look see what um the agency's going to look like whether there's going to be increase personnel decrease in personnel same amount of personnel uh are there going to be changes in assignments is there um and then look at the building and what we need to do and just an example when I came here um uh there was no place to process evidence and we process about um 1,00 to,400 pieces of evidence a year. We had no place to do that, but we did have a place for live lineups. We would never in our lifetime do a live lineup within the police department. Um there's uh other than a physical place that we paid a lot of money to do it, we would not have any um fillers. So, how that happens is that those are always done at the county. They have a whole population of people that they can um bring in to do the fillers and everybody's seen those on either a movie or a television show how they they come in, they turn to the left, turn to the right, and do all those things. Anyway, we paid money when we built the building to do that. And so, um, in order to fix that problem of not using that portion of the building and needing a portion of the building to do evidence, we redid that, which makes sense. But in the long term, was that the right place to put it? An architect

that knows how to do those things knows a lot better than I do. So, um, our preference is to have an architect look at all of our, um, procedures, policies, personnel, organization, where places in the building need to be, and then tell us, you know, this is what you need to do. And then we plan out, you know, um, just like we did last two years ago, we did the break rooms. L this year, we did the evidence room. Next year, we're asking to do the booking room. And that's just going to continue. I think it's smarter to have an architect tell us, you know what, this is probably the way you should do this work. So that's why that's in there.

Sullivan, just one point, that's probably a good example, and we I don't think we mentioned it this time, but there's a lot of numbers in the budget, you know, some small, some larger, but as a reminder, anybody watching, anything over 5,000 will come back to the council after the budget's approved. So if the chief goes to hire an architect, we get the proposal and it would come back to the city council. So if you know if we don't answer every single question uh on things like this, we'll get another the council will get another chance to see everything in more detail as we come for approval. Absolutely. Thank you everybody. Um equipment. Any more questions on any other items under equipment? 4815.

Okay. Um,

you know, just real fast, not to the um point anymore, but same thing with the fitness room. Um, that was put in before I got there. So now you have um uh mechanical equipment um the uh elliptic machine the um treadmill the uh rowing machine and different things that are now um over 10 years of age and it's aging out. So that's um fitness room evaluation again having a professional tell us what's good and what's bad. In fact, we did that this year and paid for I don't remember how we paid for it, either equitable sharing funds or however we did and uh we shut down two pieces of equipment because of um fray and um bad cable. So um uh it's just another maintenance thing on a um 30 plus year old building.

And so then the $8,000 would be to like repair, replace existing equipment, correct? Okay. Yeah. Yes, Brian.

One more comment. I noticed one of the line items um has no money this year, but it's uh the last one. It says interior building improvements, and we show fiscal year 28 and 29. Because it's not this year, we don't show any money, but in our backup and in our three-year plan, there is $75,000 allocated in fiscal year 28 and fiscal year 29 should some of these um should the architect identify anything that would need to come over the next two years. So sometimes like that when we have uh a consultant coming in and we don't know exactly what will come out of that study, we do allocate money again as a placeholder. Um I just wanted to point that out. Oh, thank you for pointing that out.

Any other questions or comments for um chief and deputy chief or you know anything more? Was there anything um in Ralph's uh in Alderman um Stampinado's memo that needs to be mentioned? Not regarding the police department. Okay. Just

he had uh number four on the back side. I I'll just um I recognize uh the police department represents our largest expenditure. While I have some questions regarding 9% growth trend over the last two years, I have full confidence in the council's ability to vet these figures thoroughly tonight to ensure we are balancing public safety needs with fiscal responsibility. So I had not sent this to the chief yet. So we could probably reach out directly and talk through any specific questions he has. Okay.

Chief, deputy chief, anything else you'd like to add this evening? Thank you both so much for your your time and your effort and all the research you did putting this together. We appreciate it very much. Okay. So, we will be uh make that a wrap for the uh police department budget. Okay. And you guys are welcome to stay and hang out with us or you can be excused, whatever. I thought stay around for Uhhuh. Oh, look at the time. Really? I got some things I want to show you, Greg. Yeah, I'll stick around for that.

Anyone wants to take a second to grab a snack, feel free to take things to go. Always welcome. Okay. Thanks all. You're welcome. Thank you. Thank you. Okay. Um once the the gentleman um clear the table, we'll let uh April Padel join us to go over uh during business alliance and community events. Does April have a pardon? What page is that on? That would be starting on page 56. Does April have a name plate? No. 65. 56. Sorry. 56. The hard I'm sorry. The hard Yeah, the hard copy. 56. I'm sorry. 65.

Thank you. 65 electronic. Has anyone heard anything from Joe Kenny? Anyone heard anything from Okay. Okay. So, we are now doing DBA and community events. Write my notes here. Okay. Great. Well, thank you for joining us tonight, April. Um, like I said, we will start on page 56, hard copy, 65 electronic. Okay. So, we'll start off with the um overview page and then the backup summary. We um did get a um updated um backup tonight which is for later on in the budget. Um starting off with personnel. Any questions on personnel? No. Okay. Benefits obviously tying into personnel line. Any questions there? Okay. We will go right into operating costs. Um any questions on dues and subscriptions, postage, printing? Okay. Then we will go into public relations and um account 4239. We did get an updated um handout this evening. Um prior it referenced backup pages um 59 63 68 and 74. If Brian if you and April want to talk through that a little bit.

Yeah. Uh, April could cover the specific events or the backup and I I guess as a preface to um the concerts. I we did hand out something. I might have mentioned it. U we have been looking at actually a few locations for the summer concert series. We had most recently talked to the park district and um then we also went back to car dreams with a concert for a reason and in meeting with uh the course owners and the restaurant owners. They really like the fact that we were considering going back to the golf course. They were excited about it. Uh the restaurant again will be here probably over the next couple of months to uh kind of do a reintroduction. But when it's all said and done, we think that the golf course is a great location. The primarily loading and unloading vans and different things that is a little more difficult at Community Park. And again, as we reviewed all these things, um we're we're recommending we go back to Community Park for this next year um for for um for this year's concerts and then in the future as as Westwood Park uh moves ahead with their improvements. Uh, I did email Stephanie today telling her we'll have we'll have to talk maybe after this summer about the gazebo they're building and different things to see what role we might be able to play there. But again, for this year, we thought the moving back to the golf course would be a good idea

because Westwood Park will be under construction and they had proposed for us to utilize community park for for the concerts. Correct. Yes. So, the additional changes you probably received this evening were uh additional charging for staging. We did not have that originally in there because we were thinking community park. Yes. That we'd be using the gazeos there. But at Westwood Park, we did have to rent a stage prior. So, that's been something we've done before. And at Carriage Greens, right? This is why you received uh revised statements. So, I wanted to start with that, but maybe we April could run through the deer dash and then each each Dan just raised his hand. So, is there something you have to

Yes. Alderman Kenny just uh texted me. It sounds like he won't be here for the rest of the evening. So, he's going to pick up his computer tonight.

Okay. Thank you for letting us know, Dan. We wish his father-in-law all the best and his hopefully he's going to be okay. Um Okay. So, going back um I'll let you roll with it, April. So, if you're looking at Darian Dash, slight increase this year primarily because we're looking to get the course certified. Um, we go through the Chicago Area Runners Association. I'm not a runner, so bear with me. Um, if we get a course certification, it's it's advantageous for the the event. It's crucial that that the distance is measured as accurate and reliable. Uh, and it also contributes to um the event's reputation. It'll attract more professional runners. Uh, every year we've noticed this thing growing. On average, um, after expenses, we usually clear between 10 and $12,000 for a basically 3 to four hour event.

Um, the certification, if we get that, is good for 10 years. So, it's a onetime charge for that. Oh, okay. Good. It's not an annual thing. So, that's why there's a little bit of a higher uh price of overhead on this. But basically with the timing company and everything else is about the same. How many runners do we get every year on average? I'm sorry. How many runners do we get? Uh we were up to about 300 this past year. And they also bring their family members and all. So it's good for the businesses. We get we get sponsors for

sponsors. Yes. Now I know that's a big thing. I when I did some fundraising before for other organizations having it um certified is very important if you want to drive

and he's uh he has three well technically three courses to certify and that could have been up to around I think he told me 3,200 he's giving us all three for 1700 good questions on Darien Dash Okay. Want to move on to um guess sequentially it's is the next one October 1st or in the packet? Pardon? I'm just looking in the um backup, but

yeah. No, no. Um, we'll just do we'll do it. Uh, just I was going by the list this list. Um, it goes Darian dash then October Fest under on page uh 57. Okay. Is that okay with you, April? Do you want to do the order differently? That's fine by me. Okay.

It's easier that way. So, October Fest. Um, just lost one. October Fest is an event that we share with the Darian Lions Club. Uh, the city often, uh, furnishes the stage, the bands, uh, banner if need be, um, and lights and sound. Um, we're doing two bands at the cost of uh 1,850. The stage and sound 2850 and then we provide the four bodies.

Any questions on October Fest that that for the October Fest? We have not secured location exact location yet. we have for the concerts we have for the darianfest. Uh that one is not been finalized yet. Are we still looking at at the golf course though for that? I think we have to talk about that. I you know that our concerts are easier to plan because it's just us. So we have to sit down time with you or whoever again from Alliance but I believe it's you and talk through locations um see what works. It it's I mean will it work? I guess the question is will it work for carriage greens? Well, we had it there the first year. That's where we first had it.

No. Oh, no. I know it works. I meant does it work in 2026 for Carriage Greens on October 3rd. We have not checked that specific date, although we did talk internally and I don't know if it was if anybody had talked to Tom yet about starting the event later in the day, maybe a 3:00 start time. Now, if that start time obviously would um interfere less with golfers and things like that, but right we still have to solidify those uh the location things like that

and taking off my admin finance chair hat and putting on my alderwoman five hat which is carriage greens and the residents surrounding them. There was a fair amount of feedback after the last October fest and I know um you know just some things would have to be done differently to manage the crowds. Um it is different than the concerts because it is on a Saturday. Um Carriage Greens um last time there was October Fest um there they did also have um an event inside the building in the ballroom which made parking fairly impossible. Um and yeah just the containment of it so that people aren't like spreading out into the neighborhood. So there's just, you know, there's just we we have to remind ourselves of the feedback um of the residents concern that surround the course and just the feasibility of it. Is it is it possible to do, you know, have an active golf course, have potentially a wedding or some type of event inside and an October vest in the parking lot. And also different than the concerts is concerts are a couple hours and the October Fest at least this last year was, you know, a much longer period of time. So you're you're then also, you know, inconveniencing the community that surrounds it for a longer period of time. So, but they'd also probably attend, too. So, you know, it's just that's all I'd love to be a part of that conversation if it's appropriate.

Yeah. I I don't know. Again, this is a really project with the Darian Lions Club. I don't know if there's been a another meeting set between us and the Lions for this event. If not, there will have to be very soon. Go through some of these things. We did talk again about Chestnut Court. Chestnut, that's been a nice place for our carnivals. And it's it's different. The concert series, you know, a little more tucked away, a little quieter.

Um something like that. It's a festival. You're walking around. It's a little different. And that's one location I'm sure we'll talk about. Okay. Any more questions on Oktoberfest? Okay. Then, um, if you go to page 68, Darianfest, which is where the backup is. So, I noticed there's a substantial increase this time for Darianfest, and it's primarily because we're moving it to a street facility. We have some major uh fees involved with this location. That being street closure about $7,500 for the equipment needed for that. A 30 by90 tent that goes for around $4,000. We also have to bring in picnic tables to this location. So, we work with the company. 30 tables would be $1,500. And then again, bringing in a stage with lights and sound. And uh also this year, the complaint being last year that there were some very slow times because we didn't offer enough entertainment. So we're going with two bands

South High School, two bands on Saturday, two bands on Sunday, and uh Friday night it's just 6:00 to 10:00 p.m. So we're going with the one band. So there's been an increase there. And we've also stepped up the quality of some of those bands as well. And with that, you have to pay a little bit more. Plus, we're also doing some stuff with the school. the school's going to be working with us. You might want to mention that.

Yes, we we are uh with the 250th anniversary of our country. We are trying to focus a lot of our events around that. And that uh opening night on Friday will be the marching band marching in with some patriotic music. We hope to have the VFW there uh posting the colors, someone with the national anthem, and then uh some of the cheerleaders or whatever also being involved. And then the mayor makes a presentation and then the marching band goes out again. And can you just paint a picture for for us logistically, April, on how it'll be laid out, uh, during fest?

So, uh, 75th Street and Clarin Hills Road will you will not be able to access Clarin Hills Road at that point. That's where the barricade will go in. Um, I believe that the east west street on the north end is M Street. Doing this from memory. Um, there will be a barricade there as well with the stage at that end. So, uh, the residents that live off of Elm or the ones along Clarin Hills Road there can still get in and out of their from like Planefield to Elm. Yes. Okay. Um, Carnival will be in the, uh, student parking lot, which is primarily fenced. So, that which is the stadium lot.

Yes. So, that helps right there. And then uh most of the rest of the the business expo, the food vendors, the beer sales will be in or around the tent, which will be in the middle of the street. It's the same size tent that we have for October Fest. If you've been to that event, that's where everything will pretty much take place. And parking will be in the north lot, which is along Elm Street. Um right, it's the next is adjacent to the school. That's where parking will primarily be. Okay. And will people be able to access parking at the library and other probably the library always works well with us. Okay.

So Brian, so now for for 4239 for concerts, the 14625 we had here originally is now going to be the 21675. I'm sorry, Jared. We're not at concerts yet. We're still on Darion Fest. I'm sorry. I think we started talking about the concert. It's okay. The concert there is concerts at Darian Fest. Yeah. So, we're still on Darianfest. Okay. Um, so it sounds like a fairly ideal situation in terms of logistics because

weather permitting, I think we're going to have a very successful event. We've already got everything secured with bands and choosing of all that. We're going to we are already promoting. We'll promote even more. We're already getting phone calls from people outside the area wanting to be vendors and things like that. So, I think it'll be very successful at that location. Great. Great. Any more questions on Darian Fest?

Sullivan. Just wanted to point out if you're if anybody's looking at the current budget comparing it to to what the proposed budget is. Currently, we show Darianfest at 146. Below it, we have a contingency of 10,000. Now, in the proposed budget, it's all wrapped into one. So, if somebody's comparing, you can't compare the 146. You'd have to compare the 246 to what we're proposing for this year. Understood. Okay. Anything else on 4239 Darianfest. Okay. Then we will go to um the treelighting and Fourth of July parade. There's really no backup for that. That's pretty straightforward. Any questions on tree lighting and Fourth of July parade? Tree living is an activity which encompasses a number of our community organizations. Darian Gardens Club, the women's club, the Lions Club. Um it's been expanded, as many of you know, over the last few years from an event that was probably 45 minutes to an hour long to about a 3-hour meeting. We're actually looking at cutting it back a little bit. Um, we've had and we also have cooperation from the fire department bringing Santa Claus. We have a Santa Claus who comes in. So, it it's an event that um has expanded the um ability of residents to see what the historical society has to offer. We have more people go in that building in that one day all year long. more than likely uh they'll get a lot of publicity from that. Uh so for the cost that we incur, it's it's a very well attended event.

We've got a beautiful tree. The city uh purchases the bann advertising banner and then we provide face painters which I believe last year was in the ballpark of $500. I saw a lot of face painted kits. That's very popular there. Yes.

Okay. Okay, we will move on to page uh 74, concerts. We did receive this evening an updated um summary uh backup page. Um and as explained prior, it was um due to the potential change of location. Um there would be in increased cost. April, do you I know Mans addition of uh the stage stage uh costs and uh the band level. Again, I was instructed that I remember last year there was discussion whether or not we would increase the amount of concerts or just increase the level of bands that we get at these. So, uh we did go with a little higher levels financially speaking for entertainment with some of the bands.

And I see listed um the dates are June 25th, July 30th, August 27th. So, we're sticking with the last Thursday. Alderman Leansky. Yes. So, so Brian, so the 14625 is really now the 21675. Correct. Correct. And again, specifically for the stage that was the addition, right? Because you still got the 5,000 contingency in 4330, but this is still in 4239. Correct. The 5,000 contingency. We still have a contingency. Yes. So, the 142625 is is going to be 21675. Now,

if it's Yeah. Is approved by the council. And what what we're hoping to do if there's the consensus tonight, Monday evening, I wanted to bring this back for formal approval so we could start hiring bands and things because we need to get moving on that. We've April has all the uh contracts ready to get signed, but they're all in holding, but we don't want to lose them. Right. Right. Agree. Any more questions on concerts? Thank you. No problem. Alman uh um Ralph Augman Stampinado had yes

uh sent in one of his comments had to do with the DBA budget and one was uh I won't read them all but fiscal sustainability just looking in the long term how we're managing our fest and and you know at at what level would they grow or not grow in terms of dollars and he just wanted to make that point um that that we don't grow too much in that area. Then he did also have some comments about more about the um the business side of what we're doing and how we could start uh moving ahead on some more specific um benefits for the business community. And I talked to him again what we talked about uh during the goal setting session where we're going to start now working with specific centers. So, we might take um any one of the centers, do some uh public relations uh on those on the center and those stores and possibly well, we would put that in direct connect and some other places and possibly do a a special uh direct connect once a month for the spotlight, but that is something we're getting moving on shortly

for the businesses that are obviously in dairy and part of the Darian business alliance. Yeah. Yeah. because the centers are all Yeah, the centers will be all in there. Mary, could I

Yes. Yes, please. Um, so to add to that, Ryan, from what Alderman Stampinado said, um, you know, I had asked for the P&L for the DBA for the year and then I kind of went back to compared to the memo you sent last year, December of 2024, um, where when we took this over, you know, from the chamber and took it in house, I mean, we estimated that it' be a net to the city in terms of the revenues we generate. take back the what we were paying to the chamber, the management fees to the chamber. And you know, that really didn't happen this year in my estimation. We're you know, we didn't net net positive or break even. We actually lost.

I I'm not sure. Well, because if you look at the revenues that we had for the year, you know, we estimated revenues from Darianfest at $40,000 per per the memo. Okay. Okay. And from the P&L, the Darianfest only made $23,000 before you had to back out the expense for the police. Correct. Well, I it really depends how how you look at it. We did have um the expense for the darian fest. We had that prior. So it depends how you look at it. But yeah, that was that's a cost of the of having the fest. Yes.

But we but we would be reimbur but before we were being reimbursed under the old scenario. Correct. From the chamber for the the chamber would pay a percentage of only if they made so much money. Right. It was based on whatever level we made off the event. 10 or 12,000 13,000 usually in that range. I no yeah I mean that roughly there I think the original analysis we did was

if if we took this in house we would have uh personnel costs for April and based on the two numbers J you mentioned uh that would cover the expenses for April in the department it wasn't to cover things like the concerts or other things. No, no, I get No, the concerts I'm taking the concerts either way the concerts we don't charge anything. It's always an expense to the city. I get that. Um, same thing with the um October Fest. October Fest is an expense.

Correct. Right. Now, I don't know between the loss we had from the October Fest and the fall carnival. I don't know which one was which. You know what I mean? Which one caused the loss? Was it the fall carnival or the October Fest? because it's all in one line item here in that P&L you guys did. So we we intro in the past, tell me if I'm wrong, April, but in the past the carnival in the for Darian Fest, it actually brought in more revenue because last year it did not. Well, it was a rough year. um

dairy infested so excessive heat temperatures you know and we didn't have a late afternoon band so to speak so that's why we've gone to two bands per Saturday and Sunday um we were not the only community that got hurt on lake weather uh if you read or follow Juliet does it taste of Juliet they no longer they chose not to do it anymore theirs was 10 times the size of our Darian fest with mainstage entertainment and they got hit bad. They and they were in June. They blamed the weather, you know, people weren't coming out.

Yeah. Darian Fest historically, I mean, it's showing that they only made 23,000 last year, which I know the weather was a major factor prior to that when the chamber ran it. The profits were generally 50,000 60,000. The problem is we don't have liquor sales that goes to a nonforprofit group. The Lions Club gets that. with the Lions Club makes anywhere between 17 and $20,000 on the list. Two years ago when the chamber another budget though

two years ago at the chamber uh we did very well at Daringfest. We cleared probably $80,000 after expenses and 20,000 was in liquor sales and the rest was carnival and some sponsorship. But when the chamber was doing the uh penal your the salary of the was not factored into the daringfest. Yes. A portion of it was. Okay. Yeah. I think wait. Okay. But the P&L we did on the daringfest. Okay. We're showing a P&L of $23,000. Right Julie? Um

but that's before you have to back out the police cost of 15,000 695. Jar, if you go back to the original memo, the number was the number 40,000. Yeah. But the number did not include police expenses. It didn't include things. And also what Julie presented included the concerts at a loss a loss. I'll call it 166. That's nowhere in here. You'd have to you'd have to redo the math and add that 16 back or whatever because that's not in the original analysis. So it's a little comparing. So all you showed was revenue for Daringfest, not any expenses in back in November,

which is November J. I'm sorry. The memo the original memo then. Okay. No, the memo that when we when we decided to take it over. Yes. Correct. The memo you did in December 16th of 2024, you show revenues from Darianfest of $40,000. I took that to be net of any expenses that the city would be out and and that typically was the real the real real number that correct was previously. But what I'm saying reality though for last year it was only $7,600.

Was it 7600 or 23,000 Julie? Did the 15,000 include officers expenses or was that just direct costs? It's just direct costs because Mike the daring the police staffing daringfest is $15,695. It's more than the expenses that we show for Daringfest. So I take that to be that's on top of that. Okay. So all we So the Daringfest made us $7,600. If if I'm wrong, tell me. I'd love that's what I'm trying to find out. So we get 45% of the purse from the carnival. And I off the top of my head. I don't want to say a number. I'd be totally wrong. I probably got 30 something,000.

So, we received $39,39. We had 23,000 in expenses including well and in addition the 15,000 for police salaries. So, if you're looking at it with those salaries brought in, there was a nut of zero on that. I see what you're saying. Um, but we had it so much an expenditure. Well, I would tell J because I prepared the memo you're referencing when I talked about revenues. It was our revenues were going to come in. It was not police expenses, was not anything. It was if we if we take over and have these events, here's the revenue we'll bring in. Um, and reduction of fees. So, that was not that was not net minus. That's how I took this. No, I understand. When I took this to be that if we took it in house,

the revenues, the profit that the chamber used to make, we're going to make.

So, that's why when I saw revenues, I thought that was net of any expenses that would be net money coming back into the city. I'm having trouble reconciling this because the chamber did historically make that was their biggest fundraiser. That's where they got the largest share of their revenue. And they would typically make anywhere between $50 to $100,000. We used to have a sharing arrangement with them because we had these out-ofpocket costs where they would reimburse us based on their bottom line. If their bottom line was say $30,000, they would have to reimburse us 10% of whatever their bottom line was. if it was 50,000 scale 15 or 20% and was all the way up to 50% I think if they made $100,000. I don't think it ever went to that number but it typically would range anywhere from 30 to $70,000. So this $23,000 again, well, even the 39,000 of revenue sort of surprises me that

all the liquor sales, right, Mike? You that's liquor sales was included back in the day with that since DBA has four. So now that just goes to clubs get sales at the Fest, concert series, and October Fest. Okay. I didn't think they sold liquor at the concerts. Yeah, we do. They sell hot dogs and chips and alcohol. Oh, I know there still the hot dogs and the chips. Okay.

Well, Bren, maybe we can do it aside from this meeting, but maybe we have to go back through those numbers. But I mean, in my the way I'm looking at this, the net to the city from the from the Daringfest was like $7,600. That's it. After our expenses for police, everything else, that's all we brought in. So, if I'm wrong, point it out.

Well, I think Chair, you said it's not right or wrong. It's how you read it versus how I wrote it and how we budgeted for it because we did, you know, we did based on this, we budgeted appropriately or accordingly. I didn't budget uh a loss for the Darian Fest to take out police expenses. That was in the police department budget. So this this obviously started it was mid year but when the budget was prepared and approved it did include um the analysis and numbers that I conveyed in this memo. So if there's a misunderstanding, I guess it doesn't matter going backwards, it's going forwards. Absolutely. What's the council's um you know, whatever Alder Gansk is saying, J, I don't know what what your conclusion is if it's if it has a dairy infest or not.

When we decided to take it over, I went by the first numbers that were presented that in our mind, we felt that net to the city is 117,000. by bringing on the new department, it was going to be $104,000 of expenses. So, I think when we first agreed to take this over, I was under the impression that the city would break even. If anything, make a little bit of money. I understand the concert series that's always been an expense, you know. How's the 35,000 that's reflected in those numbers that you have? Yeah. Yeah.

And I just I just want to be cognizant going forward that we manage this that it doesn't get away from us. I think that's important though because yeah, I mean I I don't think it should be a tremendous drag on the city. There there would be I would anticipate there would be a cost to it though. I can't imagine the city being able to break even on these unless you really have an outstanding carnival outanding carnival. I think it was good Joel last year we got that extra carnival in otherwise it would have been worse money back. I think we Yeah, it's up to the council to decide exactly how much out of pocket you want to put it in. But breaking even, I think it's going to be difficult to come up with a a scenario where it would break even to be honest with you. But uh I don't know,

not get some liquor money. No, but again, it's where where you're getting it from and where you're giving it to. Mhm. The the issue I think with with the with the liquor sales and service, that's a big job for the weekend. That has taken a lot of volunteers from the Lions Club and not usually literally selling the the alcohol. Not that that's the only arrangement or percentage, but that's that's one of the reasons we did not want to get involved in the liquor sales. Well, I know cuz they they have to be trained in everything. At least four people there every two, you know, for shifts. It's legally required by the state. It's two minutes. I went through the training.

Okay. Um, so correct me if I'm wrong. So I know the Lions Club of you know they sell corn and but did they never have a revenue share then prior to the Darian um when it was Darian Chamber. So based on um whatever chamber netted there would be a thank you a sliding scale. There was a thank you check to the Lions Club. Okay. Understood. Okay. One more point note, I don't want to beat the dead horse, but if you look at the way the Daringfest was prior to us taking it in-house with the DBA, if we compare just that event by itself, are we worse off or better off than we were before? Just by the way, we're taking it I I I'm almost thinking we're worse off,

including the police. Are you talking about financially? Well, because the finan Well, yeah, even with the police side, you you have to take that into into the because we were reimbured some of that before. Now we're taking all of it on our own. Correct. Well, we did we did the first year we had the darian fest also we did we did take on the full police expense. Yes, cuz it was our fest. It went away from the chamber and became our fest. But before you'd get something back from the chamber sometimes. Now we're eating all that cost by ourselves. Correct. Usually we did not get reimbursed for the police per se. We got reimbursed a percentage of the bottom line. And we never recoup the entire expense. It was always a small portion. It was never came close,

you know, very like a couple thousand dollars pre DBA. We lost money, if you want to call it a loss because we had expenses donated, the city donated infest and we got no income from dairy infest. So we were losing money on absolutely and that's always happened. I didn't think we would ever look at this as a profitm. I was going to say be a financial drag either. I think

No, we don't want to be a financial drain, but we also have to look at the intent of having these programs and these programs are to provide an opportunity for our residents to be out on the weekend. It was a sense of entertainment, meeting one another, talking to one another. Th this didn't Darrenfest existed before uh we took on the DBA and it it also helps if I may interject with the business community too. You have a two-day business expo and a lot of places you know want to be there. They want to get their name out there. They want to meet family crowds because they're trying to sell something and I I I I just want to be a drag. That's all I

I think I think we need to understand that with these activities that we have here that we're never going to make money.

No, we're not going to show a profit on it. We're we we help a community organization, i.e. the Lions Club, and this next year, the women's club. So, the women's club's going to sell wine and sell syrup. So, they'll make some money on that. So, we're basically helping a couple community organizations that give back to the community already and we're providing entertainment for our our residents. Prior prior to that, uh the chamber gave the Lions Club maybe $800 to work a weekend. They worked all Friday night, all Saturday, and all Sunday. And they got a check for $100. $800. I remember because I was a treasurer when I got that check. Um, if you It almost sounds like you you have a little bit of buyer's remorse.

No, I think Jerry I Can I just interject for a minute? I'm sorry. No, it's okay. I think you're also not talking about exactly the same thing. You're talking about the um concerts and the Darian Fest. I think Jerry's looking at the entire package of the entire budget of the Darian Business Alliance. So you've got events and then you've got what used to be the chamber, the business part of it now being one. So I think Jerry just was looking at the entire bottom line and it being, you know, more not a break even, more of a loss, not just necessarily the individual events. That's what I'm um taking away. I I never

I got the impression that Jerry thought that the the revenues would cover salaries and things like that that in its entirety. Yeah, in its entirety. But aside from the concerts though, he's saying the concerts are out of pocket. I think we all pretty much agree. I get that. Yeah, I know that what what I think is important. If we all look at page 68, that is, you know, not not going backwards, but going forward, that is what I

we are requesting on page 68 is 45,962 and it's all there. So what's not there are is police expense. So I think moving forward whatever number this is going to be that's the expense uh plus police. We haven't identified here yet um any uh advertising revenue or something you know on this same sheet that would probably if we did that and added those two numbers that would be the complete I think Jerry that would make apples to apples then it's for you and I are talking. I agree. Yes. Thank you. We also have extra expenses this year because of the location change. But I also think

when we look at um dairianfest of the past and dairy and fest of the present, it is not I I think it'll be very difficult to to compare apples to apples because the revenue that the chamber used to get for things no longer comes to the chamber slash the city. So it's it's the arrangements we've made, the partnerships we've forged are different and um you know so we are not necessarily bringing the revenue into the city but we are bringing revenue in it is still a money maker in the sense of the money is being distributed differently. Yes. And when maybe Mary when I mention apples to apples I'm looking at yes your your summary sheet

one year coming up is that apples to apples because we could argue that oh it's it's the expense here is 45,000 and Jerry and I will sit down and that will be I my number and Jerry will add the police just so everybody's aware of what you're all talking about in terms of the expense the revenues cuz we weren't there was there was confusion on the original memo. So this is probably what we should work or the elected officials should work for so they can determine you know if the expense for the darianfest what it is on this sheet knowing we expend money on the police if you want to continue with the darianfest. I think I haven't heard you don't I I don't mean to say that,

but if we're comparing numbers, that's probably how we need to do it going forward. And and Jerry and I could sit down on this one because we'll never finish the discussion tonight, Ian and I. So, it might take us to sit down and again, I just want to make sure everybody's comfortable with all the numbers in the budget for the activities. So that's what would be

exactly it's just it's hard to compare to how it's being done now this year last year compared to how it was done prior. That's all you know like when you when we think of the the you know when there if you were to look at the the chamber's prior books it would look like a ton of money but then there were other things you know that the city like like Tom Bez said perfectly during fest was always a money loss for the city because we weren't reimbursed for all our expenses. So, okay. I don't sense that there's any discussion tonight about making changes to the plans for the next fiscal year in terms of concerts, in terms of Darian Fest, in terms of our partnership with the TBD location of October Fest with the Lions Club. Am I is everyone in agreement on that?

Okay. I think one thing though it would be um helpful to add because we mentioned the Lions Club, the liquor sales, we don't do it, all the works involved, but I think one of the thoughts was it if there's profit made from the Lions Club, they've been very generous to the community on on so many events. So, it's not like it it's a private company taking the liquor sales and going away. I think that played a factor in us saying, "Hey, it's a good idea that the Lions would take that portion because they are giving back." So again, if you're not looking at just the dollars, I think that was important, right? It's like an inind it's a it's Yeah. They're giving back to the community. Yeah. Okay. Any other questions on public relations account 4239?

Okay. April, do you have anything else? Okay. We'll move on to supplies other supplies office. Any questions there? travel meetings and then last category contractual services and we do have a contingency but anything else on this budget during business alliance mayor you were going to mention I don't know if you community events dancing with the stars events or anything else so

yeah um talk about. I don't even know if I should bring it up. Um, as everybody knows, we ran a a very successful uh Dancing with the Stars program. It looks like we're we ran it as a fundraiser. We wanted to make money. Uh, in effect, we're probably around 101,000 that we're going to be able to give to the Cancer Smashers group. Uh, which was our intent. Uh we I to be quite honest uh I would have been happy if we hadn't made $5,000. We were looking more in the neighborhood of of making $5,000. Fact that we made 10 $11,000 speaks to uh the people that we had dancing the crowd and their um their their ability to sympathize or empathize with the cause that we were promoting. Uh it was a great event. We had 280 people there. It's probably the one of the more successful events that we've had. Uh I would like to run it again. Uh I realize there might be some hesitancy on the part of the council to run it again. Uh I know people that want to dance next year. I think it was a nice night of entertainment. Uh we could pick a different fundraising group every year and provide money, but in effect it cost us $4,000 $45,000 to run that event. And I know there's some concern about expanding uh our activities and now including a Dancing with the Stars with an additional cost. I I realize that we want to watch our cost in this area and to add a Dancing with the Stars program every year or on for the in the next fiscal year is going to is going to be a cost of $4 or $5,000. And I'd like the council to give me their take on that.

April's got something she wants to say.

I just want to say that we did raise about $700 in sponsorship and that was last minute. We uh if this were to become a more permanent event, we can plan better and and push sponsorship more for this type thing. Just like way back in the day when the chamber ran it. I right now well no is I'm just we're talking about it. So when you look at the um money this it cost the city um I I do believe it was you know time consuming on staff's part multiple people's part um you know to to prepare it. I I I'm so thrilled that it was successful. I'm sorry that I was out of town and I could not be there. Um, I did express concern when it first came up um at the proximity and time with the durian citizens of the year celebration. I think I know it's a different crowd and your crowd is also extremely dependent on the people who are dancing. So, if you get dancers that are going to draw people, um, then you're going to get a couple hundred people. But if you don't um then you might not have the crowd which then also equates to I mean because your your profit on the ticket price is next to nothing. So you're really counting on people to donate when they're there or to buy raffle tickets or whatever um you did. Um I mean I I think any money the Cancer Smashers could get was um wellreceived, but like for that many people at an event, you would think you would make twice that or three times that. It's it's a lot of work for that. And you could probably set up a GoFundMe and you wouldn't have the entertainment, but you could probably still raise um you know, people are spending $100 to go to an event, they might donate it anyways. Um, so I just there's, you know, I sometimes maybe you can overexhaust people with uh

a concept maybe should be an every other year thing or at least if it's going to happen, it should be separated where it's in a different time a year than um the citizen of the year because there are going to be people that you're going to ask to repeat um within 30 days to go to um you know the the diehard Darian people, the council people, the other um folks that you know like to show support for Darien.

I went to the event. I thought it was fantastic. Um if we're if we're going to budget it, I mean, we you said the city as a whole lost $4,000 on it. I think it's it's worth a $4,000 budget item. That's my opinion. Um I I I do agree. It is kind of crunched up against the citizen of the year. And if and if we want to think about moving it to a different time, you know, I'd be in favor of that. Um, and I also agree that um the uh the what do you call them? The raffles and stuff like that were very limited in scope as to what they were. They and if you had better um people donating to the raffles, I mean, I don't know why the Lions Club didn't donate. I guess we weren't asked, but we I'm sure we next year we will be. Um I I think you can make a lot more money on that kind of stuff too.

Jerry, um yeah, I mean it was a fun night. Um I think you know Mary's concerned about being too close to season um didn't really happen, but again I don't know how it's going for season. I don't know if we're how the sales are going for that coming up in a couple uh in a couple weeks. Um I think kind of was almost like with the fall carnival with the October Fest, you know, maybe there's, you know, too close to each other as well that we're kind of maybe we have to do a little bit better job of um of you know, the calendar. So, um I think yeah, if we but at a different time probably um I would say I'm I've always said this for 17 years and that is anything that we can do to showcase the city of Darian whether it's Darian Fest whether it's the concerts whether it's Dancing with the Stars something to get younger families more you know to see about Darian to get people invited there is no cost. There's no pressure you can put a cost on it. It showcases the city. We are I always say we're obligated involuntary officers. We're here to turn around to showcase the city. There's going to be cost to it. We may make money. We may lose money, but if it's a showing a positive light to the city of Darren, you you can't put a number on it.

Michael, no opinion. Not enough money to be excited about one way or the other. Okay. Thanks. We'll take that under advisement. Well, I think what we would need to do, you know, we what we do is we have a recap of everything that council talked about changes and things. I think the question is we would need to add that then to the budget. So when we if we add we'll have to I'll have to talk to April again and make sure we have, you know, budget appropriately and then um we would make a change to the draft budget and then the council would receive that budget uh to approve and it would have the event in there. Okay.

Yeah. I just think that's important that we have a a whole overview of a year of activities. So, if it's going to if if it's if you want to forge ahead with it next fiscal year, then it definitely should be budgeted for and there should be um an idea of what time a year it would be too. J, in terms of citizen of the year, as of yesterday, we had about 140. Oh, peaceful. That's better. Okay, good. Good. Tomorrow. Tomorrow is the update for tickets.

Um Lansky mentioned the uh the fall carnival. We were internally not did not want to have it again. That was a tough time last year. It was really the weather and that carnival so weather dependent and um again we didn't you know there the the expense for police is pretty minimal at a carnival. You have a few officers there. Um certainly not to the uh expense of dairy infest but we are not planning on doing that in the fall. Understood. Yeah. Just so we're

No, I think this but last year I think it was very close to the If anything I would I'd do it together. I'd make it a carnival and a I mean maybe that's a way to you know draw more people to it as well. I don't know but it's two separate things that close regardless of the weather. I think it's just it's getting up to there's just too much to do within two weeks or whatever.

Any more questions on Daring Business Alliance community events? Anything for April? Okay. Thank you so much, April, for being with us tonight. Okay, why don't we take a two minute two to five minute break. I'm use the ladies room and then we will um jump into um the special the water fund and then the special accounts. Yes.

water revenue. Okay. Brian, do you want to start with the revenue part of it or Yeah, I can I can do a quick overview of that.

Okay. the uh the fiscal year uh NE27 shows you know the rates exactly the same going out the the second and third year the forecast shows a slight increase but we have done that before and until we get about this time next year we have the water pumping or the bills to the water commission so we'll review that again but again I always in the waterfront I haven't been putting that in there um especially now as Dan goes through the expenses. We are putting some money in for some water managements and other things. So, um if if all those expenses pan out, it's it's those numbers in years two and here are probably so that that's really the overview. I think the revenue, you know, we we show them um fairly flat except for that increase. I think the pump the pumpage that we sell to residents and businesses in unincorporated county that that was pretty flat this year not that much. Okay.

And then do you want to talk now or later about the fees and the cost how the fixed fee? No, I I I think for now that there's no change to that for this year. Okay. So I think again as we get this time next year we'll see how the the water bill different things came in. I think it's probably good to go right to the expenses. Okay. So, we'll go into uh page 194 hard copy. Um and then we've got the supporting pages behind. So, we'll start off at the top. Personnel. Any questions on personnel, salaries, overtime, and benefits since they're kind of all interrelated.

Question. Uh Treasure Corn, I sent you that on this summer salaries is I don't know if that made sense. It did. Thank you. Okay. personnel and benefits. Moving on to operating 4213 dues and subscriptions. So, we have a couple of line items in this area um that have supporting document frost solutions, road temp sensors, mini um we've got um how do you pronounce that Dan? Vicea sensors. Visala road sensors.

Yes. and Samara GPS route cameras. Any questions in operating? And if I um back on operating, I know last week we talked about in the packet tonight, you got to have a supplemental page in regards to the uh work order system, the uh gov uh web Q&A. Actually, um so we've got some pricing on there. We wanted to obviously we did give you the backup. the pricing would be $45,000 that would be included in here for the dues and subscriptions uh on this line account as well as one of the streets account. So, it's a total of $90,000 um all day

in year one. Year one, right? There's some subsequent costs for the licensing and the software updates on an annual basis and we do have those that was also backed up and it is a little more. I just received the figures this evening so we could adjust that. So, I wanted to make sure they had the had the opportunity to be alloc considered and allocated. Any more questions on that?

Any other discussion on um dues and subscriptions 4213? So what Dan presented? That's okay to put in. We're good for that. Is everyone okay with that? Does everyone because this was also related to um was a carryover. Carry over. Yes. Mhm. Okay. If there's a consensus then keep it in. Okay. Liability insurance. Any questions on 4219? This is where you're seeing the increase, Jerry. See, it doubled from last year.

Yeah. And then we have a um on page 212 an item high shore trench boxes and shoring plates and trailer. You want to talk a little bit about that?

Sure. In a nutshell, we currently have these boxes are boxes that are installed during water main breaks. What we've been identifying and we've rented some of them in the past is it seems like that our digs are getting deeper and dig deeper. So, the boxes basically have a 6T. There's not really a safety clear zone, whereas these boxes will have the opportunity to go, I believe it's up to 12T in depth. They're stackable. They're stackable and it comes on a trailer as well. So more than likely, if we're approved for this item, the other boxes will probably going to go and declare surplus and there is some value to that. Uh you know, we can't be taking the chances and all the and with all the utilities that are underground today, it's getting very difficult to dig and especially at these types of depths.

So these new boxes then there there would be no longer a need for the old boxes, at least one of them, one of the two. So we're going to evaluate that. I'm sorry. Right. You could put them on like the marketplace and sell them. Yes. Yes. That'll come back to city council for surplus equipment uh for authorization to uh basically put to auction. Okay. So, how deep can you go with these? Up to I think it's 12 12 ft basically. I know I guys one time I think it was at the Christmas thing. They said that one on playing field was super deep, right? Yeah. They were trying to stack box on top of box and stuff that didn't work out. So, what So that I mean because I think it was more than that. I thought they thought it was like over 20 feet. Does that mean No, not 20 feet. Definitely not. Uh there's no way it could be 20 ft. Okay,

I'll guarantee that. Uh so what they end up doing is there's more restoration. There's more destruction when you have to have that angle of repose which is basically a 45 degree. So you're going down, you know, 10 ft that basically puts it out at uh 10 ft uh to the 10, you know, 20 ft for a total if you want to say at a bare minimum. So that's a lot of more pavement. So actually two of these depth uh two of these um emergencies would pay for itself with the with this box.

Any questions for Dan on liability insurance and the trench boxes? Okay, then we will move on to uh 4223 maintenance building. There are um seal coating the parking lot plant three with backup and then uh plant three um some heaters plant five wall and furnace heaters. So backup page 216 and 217. Dan, anything you want to add about that? Uh basically what we looked at uh again this goes from several years ago when we looked at the modifications and or remodeling opportunities over at public works and due to the um you know conditions with the especially the winter and or the summer uh we're looking at putting these units in. They're basically those uh wall units. Um, so they've been from what you know I understand and I have worn they're very economical especially to heat and or cool the specific offices uh at public works and at our water plants too versus putting all the we keep on putting maintenance monies in these in the gas or electric furnaces and this it's time to remove them and update to the newer technology.

Are these gas Yeah. No, these are all wall units. are 220 basically 220 electric. Um, and it's a self-contained unit uh with a there's a product inside. There's a wall product inside and then on the outside there's another standalone product. Almost looks like an air conditioner but basically do you vent it at all outside? No, there's no vents required. No vent required. No, it does both heat and cool.

Yes, it heats and cool. Okay, I know what you're talking about. Any questions on those items? Under maintenance building account 4223. Okay. We will move on to 4225 maintenance equipment. Any questions there? Okay. 4229 maintenance vehicles. There is um back up on page 223 for the vector. Any questions? Okay. Maintenance water system 4231. At the bottom of that um area there is water tower tanks washing and uh gutman zone log pressure and flow loggers. Back up on page 226 and 234.

Yeah. Just when's the last time we we did the water towers? The tanks. As far as the taste go, I believe was 5 years, close to 5 years ago, so it's lasted a long time. Um, can't complain. It still look good. Again, it's just uh give them that additional shine and the aesthetics of we're maintaining something. And you and you clean and paint from what I read.

No, this is only clean. Uh, this is basically they come in there with a hydrochloric solution. Um, it's basically a h it's it's a jet sprayer if you want to say a jetting process. And they clean from all the way from on top all the way down to the bottom. Plant two on Planefield Road. If you were to look at it, we get some more of the mildew there just because of the condensation during the summer. Okay. Cuz Oh, okay. Additionally, for extra cost, they will assess and repair any small paint damage. So, yeah, there's I'm not concerned about the Yeah, the paint damage. The answer is no. We got zinc coating on there. I'm I'm confident there's no This doesn't create a I got Okay.

Okay. Any questions on 4231 maintenance water system budget? Okay. Uh moving on to the next page 197. We'll start at the top. Um postage then on to quality control 4241. Then rent equipment supplies office supplies operation. Any questions there? 4263 training and education. Telephone, uniforms, utilities, vehicle, gas, and oil. Looking at the entire page of 197. Any questions? Okay, we'll move on to page 198. Starting at the top, contractual services, audit, consulting, professional services. Okay. Leak detection, data processing. Okay. 4340, DUP page water commission. Then we have janitorial services and forestry. Any questions there? Under contractual services,

otherwoman? Yes. Just in regards to the forestry, I'm going to be presenting that a little bit later, but we have some adjustments to make and they're actually reductions. Um, they don't affect the fertilization for this portion, but they will affect uh the other uh categories in public works. Thank you. Okay. Then we will move on to capital purchases 4810. There's backup on pages 239 and 240. Dan, you have anything to add about that?

Um, the one I'd like to really add is on the insertion valve equipment. As we're looking at a lot of the valves and how old they are in in the actual system, this machine, and this is going to be an IGA with the village of uh Willow Springs. So, it's a piece of equipment that basically allows you to take a valve, basically a 12-in valve, and when I say a 12-in valve, for example, these valves weigh about 200 lb or so, 250 lb. And this machine gives us the ability basically to drill the pipe and insert this valve and without not doing major reconstruction. Once that valve is put in, we could isolate the old valve between the two, one valve here and one valve say down the block have a scheduled shutdown and remove that valve out of the system in entirety. Uh what we've been finding over the last you know probably couple years is some of the valves that uh when through the valve exercising program when we shut them we don't know if they're shut if they're shut they stop. We just had an incident where we thought they were opened. The valve, one valve was opened and it wasn't. The only reason that we found out that it wasn't open because residents were hearing a pounding noise, which is basically referred to as water hammering. So, we went out there and we had to basically dig up that one. So, that's just a quick example, but I think it's a great idea here to uh partner up with Willow Springs. They have the truck. We're going to have that IGA coming back to city council that when and if who needs it. We'll have our own valves. The truck the truck will be probably be stored at public works. We their public works. Uh they have a little more room than we do. Um so um you know we'll be able to go pick it up and so on and so forth.

Great. Willow Springs or Western Springs? Western Springs. Excuse me. It says spring. I know that. Any questions on capital improvements? Uh Dan, uh the testing, the soil testing. Yeah, you and I talked since last week on on that. What's your thoughts? You

uh basically we uh put a number in there before we had any real uh uh numbers. Originally, I put 15,000 in there. We don't need no more than 5,000. And we talked to I spoke to TSC Testing Services Corporation who we already have uh an awarded quote for 20 uh FYE27 here and they he informed me that they would charge us approximately $200 to basically have these cores that will go down 5 to 7 ft to determine what how corrosive the soil is. So, and the goal is to, you know, take the hot areas that we've identified through the water main uh report that we recently put together, whether it's in uh Alderman Bell's ward, uh Alderman Leagansky's ward, or whatever the case is to take these hot pot points and to see how corrosive the soil is. So, this will give us another planning uh tool for future uh main water mane um removal and replacement.

Okay. And if we find it corrosive, what's the plan of action then? That's when we're going to go and take that and see if the plan means how far a different material. Right. Right. Exactly. Any more questions on capital improvements? Okay. Moving on to equipment 4815. There's several items in this category. We'll start with uh 241 new grant truck EV. I think we already kind of Did you want me to um expound on that anymore? I think I provided there's backup that Brian had also provided. Is everybody understanding? We talked a lot about that last week. Is there more questions on that today?

Well, I thought we were going to do Did you ask for like a comparison of the gas versus the electric and the net costs? Correct. When I stated the cost last uh last budget meeting, they were over inflated. You can see at our cost uh Florida's participation isund uh 149,1 149,000 compared to a a gasoline truck is 20 uh roughly 220 225,000 and that pricing is from already last year. So is it going to be 240 with EPA regs that come down the line potentially. So there is a there is a savings.

Are we locked in on the 149? Yes. The only part that we're not locked in is on the snow plow package itself, which we don't even know whether we're doing. Correct. Correct. And the vehicle that we have to retire, what year were that? 2009. It's already It's already actually retired. We just pulled it off auction because of the timing of the grant. Okay. Um, so it's sitting basically sitting. We were using it, but it it's getting to the point where we're not going to put any maintenance funds into it. Cool. Ready to cut in half. Right. Literally cut in half and put a hole in the engine.

Is there more discussion on the the truck and any more lingering questions regarding that? So, not to beat a dead horse, but in the end, we're going to save about 60 grand versus getting or more than that versus getting a diesel one. Right. Correct. And this way. Okay. And this way, we're going to know exactly how well these EVs work. Correct. And we're trying to make this, you know, call it the uh poster child with Peterbuilt and the uh Upfitter at the same time. So, there might be some more benefits that'll be coming down the line. I don't have that final pricing yet. And again, we reached out to Obot just this week again. The charging station would be included. Okay.

Would it be possible to retrofit it for the plow in a year? I mean, drive it for a year and or do you want to do it right when you get it? We probably have to do it right when we get it because of the new the newer system. It's electric and the way they have to build the frame. The frame gets actually expanded. We went to the R&D um research and development uh area in Elenhurst that they're doing it. So it's you know they basically the truck's a little bigger longer. So what happens if this becomes a big flop and doesn't work for us? Can we sell this thing off? Can't answer that question for you. Flop I think. I'm not sure. Doesn't doesn't work well enough.

Doesn't he doesn't keep up. Doesn't charge up fast enough. Doesn't do this in the cold. Doesn't do that in the heat. I think we're I've heard nightmares on these electric trucks. Every time I Google it, I find them someone who's who's gotten rid of them.

Keep in mind, right now, we're not obligated to anything. It's in the budget. We already took the uh the city council did make the motion to at least pursue this at the end of the day when we get it's still going to come back to city council with the truck with the charger as part of the grant. The option will be the snow plow. Um so again it will be have the opportunity to be vetted again. In the end we're going to earmark this and it's still going to go start with municipal services. Right. Correct. 100%. What's a charging station worth? Nancy, didn't you say you were familiar with some company,000 was using electric trucks like this?

How was that working on? Um, yeah. Uh, thank you, mayor. Uh, I mean, yeah, I was um I I two years ago I would have been with Alderman Gufferson. Um, we had terrible um experience with it, but when we found out that they had the wrong charging station, um, it's working great. And these are tractor trailers. I mean, you know, pulling 80,000 lb I mean 45,000 lb loads of product. Um the key is you have to use them a lot to really get the benefit I think of the the savings. But

well, they're going to be workh horses on our end. And with all due respect, Alderman Guffson, if you can uh forward me, you know, forward things. One of them that started a fire and almost burned down the whole damn building. Well, that could happen with a regular truck. That happened to us, too. Well, it was sitting there in the middle of the night. So what happened to us in the middle of night? All of a sudden there was an officer there that happened to come by there and our building was bad. Is there any um other um I just companies um or municipalities that have um been awarded this grant or have um purchased um like a a reference to like individuals or companies that have purchased the truck like that we're going to be getting

for our use? The answer is no. Okay. Well, again, once we find out, once we get some solid pricing, I think every municipality that's, you know, have have been has been awarded is basically in the same boat. They have certain pricing, but we are the an exception and there might be others that are exceptions. So, we will once we have everything from solidified with Peter built, then we'll take the opportunity and ask Peter built who else is doing this on this level. Great. Any other questions on um the truck, the EV truck 241? Okay. If not, we'll move on to 250, which is the

Hold if we can go back to 4815 on the hydro seedar. Um that's the we got half in streets. There's an increase in price and I need to We're not there. We're not there yet. I'm sorry. No, it's okay. I'm still at the top with I I was going to go down to storage container. Um we're at the top of equipment. So, hydro seal cedar's at the bottom. I just was going to stay in order so that people's packets. So 241, we're going to move on to 250, page 250, which is the um 40 foot storage container and lot improvement. Is that a new one? No, that's a carryover from last year. No. Is it a new container? Oh, no. It's not going to be a new container. Is that a used? Yes. Okay. Cuz I because I know there's a used market for those. Yes, 100%. So that is a used container. Yes.

Okay. Cuz I I Cuz 25,000 seemed kind of high to me. Well, it's it's going to be for uh it's a couple of them, not just one. Well, it's a storage container. I thought it was just one container. And I And I know you're doing 125 between the different departments, but right, that's more than one container. Oh, yes, it is. I want to say it's three off the hand. Yeah, it should say storage containers and rear line improvements, and that includes the improvements because it says purchasing a storage container. So, I thought that was just

it's a couple of them. I know right does say that in there. Uh, but I know we did get actual quotes and also there's some um infrastructure work whether it's dirt removal, so on and so forth because we're putting decorations that are sitting outside all the time. It's not like we need the a Cadillac in terms of a container, right? I mean, get we can get fire with a Chevy or whatever. Agreed. 100%. Okay. How many ton truck is this? This a 3/4. What is this? I'm sorry. Where you at? Were you on the truck now? The back to the truck. Nine ton. It should be a nine ton truck. It's a larger truck. Yes. Okay,

guys. If we skip around, let's go back. Let's finish talking about what we're talking and then ask to go back to another one because I feel like a couple times tonight we've had like multiple conversations going on at once. So, okay. Any more questions on the truck, Eric? No, I'm just getting it so I can Google this stuff. Okay. Um, any questions on the storage container? And it looks like it says they're $4,300 each. So, right, with with the site improvements, where they were going to go was they're going to be dug into the actual point. What I'm saying is here's the 4,300 on page 251 and then it talks about like another 498 to deliver. Thank you. Thanks. No Amazon Prime on those. Which ones?

The storage containers. I don't know. If I look at UPS, what they're cut now, maybe I get some UPS or an Amazon take a little jaunt over to uh 76th Avenue there in Willow Springs. 100%.

Okay. Okay. Uh moving on to um public works office heating and air conditioning the split um number 254. Any questions on that? Many split heating and cooling systems. Okay. Um, any other questions? And then we're going to hop down to 259, the truck replacement. Ted, I know you love to talk about trucks. Nothing. There's really nothing.

I'm starting TO CATCH YOU OFF GUARD THERE. All for it. That's all. This is a smaller truck. There's really It's just a replacement is what it boils down to. Okay. I like that title, Dan. Partner cut off. Yep. It's actually a pretty powerful saw. Partner cutff saw. That different than a sawzall. Is that Oh, yeah. Yeah. These these cut uh you know, steel pipes and in the ground, concrete pipes. Okay. Um hydro seedar trailer replacement. Uh 272. I know you were going to say something before and I told you to hold on a minute. So please the the forers.

Thank you all. Uh again, we just recently got quotes. There's some update in pricing on this. Um so it's basically an increase on the on this account as well as the streets. Uh 3,000 per account. So this should now say 23,000 and I'd be more than happy to expound on what this is and does. Does anyone want Dan to expound on what it is and does? You already did that on streets. Uhhuh. I remember. Yeah, I do too. Okay. Yeah. So, we don't need to pension. Sorry, you're repetitive. Okay. Okay. Any more questions on equipment account 48:15? Okay. If not, we'll move on to water meters.

Hydrant meters is something new. Why are we putting meters on hydrants? We basically rent them out. So, it is a revenue source. And what it is is uh there's vendors that are working I've got it. I thought we were putting them out like on all the hydrants that the city has. Got it. Okay. Transfers and debt retire. Ryan, do you have anything to say about those two items? No, we uh previously had two bond payments in the budget and one is now uh paid off. So, this is the remaining bond in the

water. Okay, that's good news. Um, any more questions on the water fund. Okay, we will wrap that and then we will move on to special services and motor fuel. Sorry, I just dropped my pen. Yep, all good. Okay. Um, starting on page 274, motor fuel tax budget with the summary and correspondence on page 275. Um,

274 probably a question more for Julie. Overtime, we're looking at uh 50,000 for next year. We've already got 92,000 as of the beginning of February for this year. Is that just your allocation with the streets? And that's just how you how much you decided to Right. That's what we have in there right now. I'm liking a lot of opportunities on this MFT expenditure. We try to put as much as we can on in salaries. In regards to that at the end of the year, well, actually coming up now within the next month, there might be some u account adjustments. There may be too much in there. Sometimes it's difficult. Okay,

other woman. I'm sorry. One question. Dan, I didn't me we didn't talk about this, but if you look on uh 274 and you look out into the 30-year forecast, it shows about a 1.3 million balance. At some point, a few years ago, we had a pretty good balance in that fund. So, we were able to use that to offset some of the road costs. So, again, possibility if we get to there at some point, Dan. Right. That's correct. Yeah. Dan, what's our salt going up to this year?

Um, I feel pretty good about all the additives now and with different uh uh I'll call them chemicals for better sense of uh terminology. I I see the same price or it's going to be, you know, we're waiting for the next price to come out here. Um, actually, we just awarded that one. Uh, it's going to be close to the same thing of not a couple cents less. About 77 bucks a ton. Okay. Yeah, it's close to where we're at now. might be it's a little less guys cuz so we're going to be going up from 112 to 184,000 and so far as I'm sorry and where you at 10 I apologize we've had we've had a lot left in storage carryover I think from the last couple years I'm looking just noticing the increase correct

correct if we're going to normal winters you know that's where we should be okay um you know last year last two almost three years actually we've had minimal all snow storms, probably 10, probably 11. So, in other words, half of what we typically have. So, we were able to load our bins, load the bin up uh this year was another anomaly where I shouldn't say anomaly, but for storage until it started snowing. So, uh you know, we'll look at the opportunities and adjust it as possible. I think at the beginning of the year, didn't we also have to go back and purchase to get up to our minimum from the year? Correct. Correct. So, we really had extra on. So just make sure

that's why this year yours is really lower than you would normally expect. Any more questions on 4249 salt? Okay. Um moving down the page on page 275 4257 supplies and contractual services. Sorry other one. Yes. Could we back up for a minute back to the salaries? So, we have to take a look at the benefits portion of it. Um, okay.

The social security and Medicare and IMRF are off slightly and we can adjust those. That's due to the overtime. It wasn't uh calculated uh to consider $50,000 in overtime. So, uh we we'll have those numbers uh updated, but it's it's the minimus really. 3500. Yeah, 3500. I'm sorry, Jude. It's only about 3500 total for all three of them. 3500. It's going to increase 3500. Got it. Okay. Thank you for pointing that out. Um we'll go back down to contractual services and capital purchases. Any questions in those two areas?

One second. Absolutely. Capital purchases. Sorry. A second note on here Dan street lights that's still four a year we average as far as put uh budget it's been averaging about three but this line item is not for that we have that in the streets this is strictly for energy okay

yeah it's on street lights on the 4840 budgeting 20,000 for next year this year well we this year we budgeted 20 also but we're already at about 40 about double what we budgeted in. We can take a look at that. Um, yeah, there's really no rhyme or reason. Uh, actually, and we could do that because that's contracted out. ID do ID do has a policy where and let me check that. It might be a reason for that, Mike, because IDOT has a policy in regards to anything that's over 20,000 requires a contract. Okay. An ID do approved contract. So, I'm not sure if this contract that we have is an IDOT approved contract. There's a format. So, that may be the reason, but I can we can find out with Brian.

It's more if you're okay with the 20,000 for next year. Yeah, because I know there's funds in the public works streets to cover it as well. That's fine, man. Anything else, Dan, on motor fuel tax budget? No, ma'am. Okay, Ryan. Anything else? No. Okay. Any other questions, council? Okay, then we will move on to um SSA area number one, fund budget,

streets, street lights. Um, any questions on the special service area? I'm sorry, Dan. Anything?

No. You know, this is uh obviously we're running a balance um and depending on when the actual work takes place, this balance will be reduced quite significantly. um especially with some of the burns that we have scheduled. Um and again uh and I'm speaking in regards to the Terara Hill subdivisions the last couple years we were unable to do one scheduled burn and that was also increased for the contract this year or for the next five years. So that we're going to try to make up or you know kind of expand on the burns.

Right. On a personal note, having living across the street from one of the areas that's been, you know, delayed, it's in desperate need. So hopefully they can um, you know, we've got the funds there for it and the tax dollars that go into it. Yes. Um, so I do think it's hopefully they can make it happen. Yeah. And again, from 15 years ago, the management and the maintenance that we have done in conjunction with everybody else is is really, you know, there's been a lot of savings that have been realized. Oh, it's been it's been a great partnership.

Okay. room. I don't know if we mentioned, we might have earlier, but a special service area basically a material hill area, they pay a special property tax above and beyond what would be paid elsewhere. And that's uh special service area property tax is what we're talking about now. Goes to the city specifically for those what Dan's talking about. Yes. Right. Okay. Any questions on special service area? Okay. Um then why don't we since we've wrapped all those up, why don't we go back to um the um outstanding items and Brian's um budget memo from February 23rd um that was received. Excuse me. Yes.

Prior to that, there's a couple more items that I have for the budget. I just want to mention that not mentioned in Brian's report. Uh first of all, the holiday permit. I think everyone is aware of that. We spoke of the holiday permit back at an earlier city council uh meeting in regards to certain things that would be uh I'll call it discounted or not charged for. Those include roofs, fences, uh driveways, walkways, patios to a certain degree. That all equates to approximately about $20,000. That $20,000 is all internal, meaning that there's no outside inspections. And this was where we would not charge residents for next year. We did uh vet this with the municipal services committee uh this past uh uh Monday or yeah, Monday. Uh so that'll be coming forth for the city council, but again, we just wanted to let you know what uh to make sure that there was no other consideration for this and we had the value on it. And Dan, that would be looking on the start before the fiscal year.

Oh, yeah. I'm sorry. We'd be starting that March a little bit ahead of time. Right. March till uh the 20 uh till April uh of next year. Okay. Not 20 not 20. He said these are permits that don't require inspections. They require inspections, but it's in house. It's not consulted, so it'll cost us zero. Gotcha. In house. Okay. Thank you. Um any questions, further questions on the permit holiday? Okay. Yes, Dan.

I had two more items and we just had all the information put together and Brian, I apologize. I didn't have an opportunity to talk to you about this. Uh, it's two drainage projects. The first one is on Sawyer. U, the one on Sawyer is related to a actual code violation. As we looked at it, you know, I'll be real short about it. There's two residences there that basically discharge to the right or the water gets to the rightway into the roadway causes icing. Uh we've had these situations before. In this particular case, the residents have nowhere else to put this water. Now again, once we it involves city infrastructure and this is a couple projects that we've done earlier um on on Farmingdale further up and I believe the other one was Sawyer as well. So that was the first one. uh with the president participation I am looking at 30 30,000 on 30 31,000 um so that will be again a new project and I was going to uh either a look at the opportunity to put that into either the street fund the 8215 or I'll speak to Brian we'll put in the capital but again this is a project that was kind of festering since earlier January

we thought it was just a code enforce Correct. Come to find out that it's really not correct.

Right. We couldn't determine where the ice was coming from, if it was our problem, so on and so forth. So, with this combined effort, there still has to be some resident participation. So, obviously, we have not had the opportunity to put the letter together. I wanted to get the numbers out there. Um, so the numbers were just kind of put together this afternoon. The second one is similar and it's at 8113 Farmingale up to Portsmouth. Um, and with all due respect, Jerry Alderman Leagansky brought this to me in passing about a month ago or so, and we never had the opportunity to, you know, really look at it. Once we started looking at it, it was determined, hey, there's nowhere for this water to go. And the problem is is that all these both of these locations, water travels from the back to the front of the roadway. So in many instances on this block, there's those I'll call them bastardized opportunities where they have nowhere to go.

We actually thought both of those were water main breaks. Correct. Yes. And they we come to find out that they weren't. It's that one's in the amount of 45,000. So, I'm looking at an increase of 75,000. Now, again, while it's an increase on that budget of 75,000, we have allocated funds um that we don't have an inventory in streets yet 100%. So, there may be a reduction based on what happens in the spring in the future inventory. Like I said last time, I would be reducing that whole drainage project uh funds by approximately 30,000 less from the streets next year. Would that be resident participation as well?

Yes. Yes. And and again, you know, it's not 100% sure, but I did not want these types of hazards to be continued into next year if we do have that resident uh participation. Okay. Any more questions for Dan on these two new drainage projects?

Okay. Thank you. Is there a third item or just those two? That's it. Okay. Um, I'm going to turn it over to Brian um as it relates to um the you know revisit of some of the items from last week and his memo um of uh Monday.

Uh some of most of these items they're just noting the changes we made and some of these are uh were unfinished from the last meeting. I think the uh the first one here we did talk about updating the videos and we didn't get a clear conclusion on that. We have both a residential video now and a a separate video that was for businesses. We have a price in there uh to do both and l did those for us last time and we have a price but there is a chance he could use some of that footage. Maybe that would reduce the price. we would have to get a formal uh I mean an updated quote from him if we were to use some of that. But as of now the price that what was that? I'm sorry. What's the amount?

The amount proposed um would be for both videos assuming we assuming we didn't use much of what was already in the video. So I think the the last I guess and what's changed on the residential video like what's different? I mean I understand the business one businesses have changed and um I have not watched the residential video for some time. We did we had in our strategic plan to update these right? So I have not looked at those yet to see what updating um if any those would need.

Yeah. I'd still like to see like what I know we talked a little bit last week, but like if if we couldn't just have one video that would hit on all the points needed for anybody like you know coming you know that we have one video that features our community and is you know going to get messaging out for anyone from tourism to business to residential. Well, that's another uh this is another item over 5,000. We would have to if the council includes it, we would have to come back um and re-review I think all of these questions because it does it's going to take a little more checking to see where we're at and answer those questions.

Any more discussion on videos from anybody? I know I'm looking at the top of the page where it said um it talked about the telephone reduction and then the electronic recycling event.

I missed the electronic recycling event. Yes. Sorry. I went out of order. So, we did um we did talk the city council talked about that at the last meeting. We had uh previously included the that service in the draft budget. When we talked last year, we had talked about doing it every other year. And uh last week the city council asked for alternative maybe bringing it uh a dumpster, some public property, a dumpster two or three and letting residents drop it off. And I think, you know, since then we did talk about it's still a bit hard for some seniors probably to get some of those things over here. The electronics, they're bulkier. Uh so again, it's it's up for the council to determine if they want to include this in the budget. I know Alman Stampinado in in his memo today um he I'm sorry he did address it and um is in favor of putting that back in or keeping that in the budget for next year. I think one of the things he brought up that was also indicated last week I think by Lisa Clem was like this is something we didn't do this past this current year and that we told people we would be doing it next year. So, I feel like we've set an expectation to the residents that we would be doing it again because we have we skipped a year and um there has been calls into city hall asking about when it's going to be.

Correct. Anyone else um have an opinion on electronics recycling event? I don't have a problem keeping it in this time, but if we we probably should look to the future. And I mean, would it make more sense to And again, I'm trying to look up what what did we budget for this? Cuz I'm looking on your memo and I'm trying to flip-flop 9,700. So, if we could do it for 4,000 for someone to come, it said 3,000, but I'm adding a,000 to it.

Um, you could do it every year and have event, you know, say we we've decided to switch starting in 27 and have it, you know, a one-day event going forward. I think people's expectations, they wouldn't have the same expectations. I guess what I'm trying to a drop off event. Are you talking?

Yeah, I'm talking about I I think for this year based on the fact that people do think it's going to happen this year, uh I think we should keep it, but going forward, we may want to consider having a yearly event at as a drop off and it would still be slightly less. One thing we didn't um we didn't really look at all of all of the events, but there are a number of other electronic drop off events in the area. I don't know. They probably don't take TVs or monitors, but a lot of the other things. So eventually when we get to that point, we would certainly have to look around to see what others are in the area, too.

Well, yeah. Buridge has one that takes every But they do charge for the monitors, correct? But they take it from residents and non-residents and they're open five days a week. Yeah, I've gone over there. I go there a lot. That's where I always go. Me, too. And maybe educating our our residents that it exists might not be a bad idea.

I know a lot of people um had not a lot I at least three people um there was you know where did you know used to be there was paint where to get rid of paint. So, but now DuPage County has finally addressed that. So, but it was, you know, a lot of people didn't know what to do with paint and they wanted to be environmentally conscious of disposing that. So, but the county now has something in place for that. So, again, looking through the list here, most of these were just corrections we made or adjustments we made. Uh, they aren't things that we need more direction on. So, unless there's questions on the changes to be made,

that would be it. We I did have again looking at uh Ralph's email in, he did talk about the holiday decoration budget about possibly looking at that and um he didn't have any specific recommendations, but if if the council can read that paragraph and if they have any questions relevant, we could probably bring it up at at the next council meeting if he wants to ask council or has anything specific to uh present. That's a lot less than we've had in the last couple years.

That's correct. Yes. Basically, it's fillings again. Um, great program, a lot of great feedback, and at best this is just additional lighting. I don't want to say call it replacement yet, but additional lighting, I'll call it at this point. Maybe some water. Water definitely. Yes. Water, fire, and ice. Yes. Probably the fire and ice festival. Ralph did talk about something a little bit different. talking about something at the clock tower. Um maybe for taking pictures for various holidays. I don't know exactly, but obviously it's a it's a beautiful area and there are probably people that would want to take pictures there. And u

that's a great idea cuz you always get the the DBA April and maybe get like a Santa Claus thing and Santa Claus theme pictures. But there's nothing specific in terms of dollar amounts. Okay. He's trying to spread the wealth. So Brian did provide us with uh backup for several of the things that were um uh listed last week as um follow-ups and open-ended. Does anyone have any questions on any of those items listed in the memo? Yes, Jerry. Hey, again, I know you mentioned those reductions in forestry. Are they the ones listed here? Um they should. Yes.

Wasn't an additional one. You said something came up that it was these two listed here. Bear with me here. I'm at uh Jerry, I'm sorry. What was that last question? It was on forestry under streets. Um in your memo, Dan mentioned that he was going to have a reduction in forestry. I wasn't sure if it was these two that are listed.

See that? Alderman Leansky. I'm sorry again. want more explanation on that? I'm sorry. No, I just want was there an additional one that you were talking about or they're all listed in here. The 4350 which was the forestry. So basically it's being reduced total by 14,733. Um was just an estimated No, that's the one you mentioned earlier. I know you you said there was going to be a reduction in forestry. It's it's this one.

Yes, I'm sorry. Yeah, that was me. Any other outstanding items as it relates to all the budgets? I have nothing. Dan, I have nothing further. Okay. Mayor, I have nothing. Nothing. Treasure. Okay. So, um, with that being said, I don't think we have anything else. Do we have anything else we anticipate discussing on Monday? Um, not at this point. If anything does come up, you know, I can address it under administrator's report, but at this point, you know, the council's gone through everything and there's really nothing else to add.

Great. And if there's any council members that um something comes to them later, please um address it prior to the meeting so that like staff can be prepared or you know we can instead of just you know bringing up I mean if it comes up that at that minute at the top of your head but just so that we give staff proper notice to investigate and prepare and prepare give us more backup. But otherwise I think um I think we're in good shape. I think we've had very productive meetings and if there's nothing else I think we will adjourn.

Real quick one comment in respect to our uh software our proposed software since we've been dealing with this company for the last year and a half and we're still going to vet things we may have to bring it over to the March 23rd municipal services meeting followed by the April meeting just due to their quarterly price increases which will have an effect if we do not have that opportunity. Okay. So, we'll we might need to be on the lookout for that sooner versus later. Yes. Okay. Thank you for letting us know. Otherwise, we have a city council meeting Monday, March 2nd. So, um we'll adjourn and thank you everybody for your time. Thank you. Thank you.