Police Pension Fund Board - Regular Meeting

Good evening. Welcome to the Finance and Personnel Committee meeting held tonight, Monday, April 13. Sir, clerk, could you please take the role?

Here. Here. Here. Thank

you. Under committee reports, the first item is an approval of vouchers in the amount of $13,153,758.62 Those are most approved vouchers. Any questions or comments on vouchers? Seeing none, all those in favor indicate by aye. Aye. Opposed? Madam passes. Item two is Public comments

at the committee?

No, there is no public comment at the finance person at the committee.

I'm sorry.

Understood. Thank you. Number two is the approval of the release of liens in the total amount $20,293.23 to facilitate the sale of trustee properties located at 3617 Preston Street and 2916 Custer Avenue. Is there a motion to approve? Any questions or comments from staff? Seeing none, all is in favor to keep an eye? Aye? Opposed? All right. The matter passes, I believe. Moving to resolutions. Number one is approval and acceptance of the Rockford Township Emergency Rental Assistance Agreement in the amount of $25,000 It does not require a cost match. It is from 04/01/2026 to 03/31/2027. Is there a motion to approve?

So moved.

Second. Any questions or comments for staff? Seeing none, all those in favor of keeping an eye? Aye. Opposed? Madam passes. Item two is an award of bid for Citywide Street Repairs Group number two, Downtown RVC campus, to end track the amount of $787,762.6 It is through 06/26/2026, and the funding sources is the 1% infrastructure sales tax. Is there a motion to approve the award?

So moved. Second. Any questions

for staff? Seeing none, all those in favor indicate aye. Aye. Opposed? Item three is award of joint purchase contract for a backhoe loader equipment to Westside Tractor Sales in the amount of $305,401 The funding source is the Water Division Capital Lease Fund. Is there a motion to approve? Any questions or comments for staff? Seeing none. All in favor, Nikki Bayh? Aye. Opposed? The matter passes. Item four is award of joint purchase contract for a 2026 light duty vehicle from Enterprise in the amount of $31,918 The funding source is the Health and Human Services LIHEAP CSBG grant fund. Is there a motion to approve? Any questions for staff? Yes, Alder Grant.

Can I just ask why this isn't included? Why four and five are separate?

We'd like to answer that.

Once we get to the next item on the agenda, these are different finance packages, what we would consider more of an outright purchase, whereas this is a lease through enterprise.

Any

other questions? All those in favor indicate aye. Opposed? The matter passes. Item five is an award contract for twenty twenty six light duty citywide vehicles to Anderson Rock River Ford in the amount of $1,132,920 This is a one time purchase. The funding sources are the capital lease funds and various divisions' capital budgets. Is there a motion

to be approved?

Moved. Any questions or comments for staff? All right. Seeing none, all those that are indicated by aye. Aye. Opposed? The matter passes. Item six is the award of a joint purchase contract for citywide heavy duty fleet purchases to Lakeside International in the amount of $1,543,248 The funding sources are the General Fund and the Water Division Capital Lease Fund. Is there a motion to approve?

So moved. Second.

Any questions or comments for staff? Seeing none, all those in favor, do give aye? Aye. Opposed? The matter passes. Item seven is awarded bid for water division portlet cement concrete patching to DPI construction in the amount of $450,000 based on unit pricing. It's a one year contract with four possible annual extensions. The funding sources the Water Fund operating budget.

Is there a motion

to approve the award? Second. Any questions or comments from staff on the concrete? Seeing none, all those in favor indicate aye. Aye. Opposed? The matter passes. Item maintenance award a bid for Well Number 46 Water Treatment Facility to scandorily construction in the amount of $23,490,127.77 The contract duration is through 12/31/2029. The funding source is the Illinois Environmental Protection Agency state revolving fund. Is there a motion to approve? So moved. Any questions on the well? Seeing none, all those in favor indicate by aye. Aye. Opposed?

The matter passes. Item nine is an award of engineering agreement for Well Number 6 I'm sorry, Well Number 46 Water treatment facility to Strand Associates in the amount of $1,840,000 The contract is also through 12/28/2029, and the funding source is the IEPA state revolving fund. Is there a motion to approve the engineering agreement?

So moved. Second.

Any questions for staff? Alden Beech.

Thank you, Mr. Chairman. Why are these items separate when they're part of the original bid?

I would just presume because I'll take this one. One is for the construction with the general contractor that we the one we just voted on. And this one is not for the construction but for the engineering agreement, which is a separate entity, separate company, separate scope of work.

That's correct. So the first one was the bid for the actual construction activities. And then this one is for the engineering agreement and construction inspection to the engineering firm.

Okay. Well, when I looked at the bid sheet and I looked at the items, this one secluded and the total number at the bottom, I just concluded that that's what we agreed to do. CHIEF J.

Correct. Yeah, we include the engineering, all the costs from the design to the construction activities the bid and then the engineering construction engineering in the total cost of the project. That would be on the award of bid for the construction to scandroli and the engineering to Strand.

Any other questions? Seeing none, all those in favor of approving the award of the engineering agreement indicate by aye. Aye. Opposed? The matter passes. Item 10 is the award of engineering agreement for the Corbin Street over Kent Creek Bridge replacement to H. R. Green in the amount of $163,740 The contract duration is through 03/31/2027, and the funding source are MFT funds. Is there a motion to approve?

So moved.

Any questions or comments for staff? Seeing none, all those in favor indicate by aye. Aye. Opposed? The matter passes. Item 11 is the engineering agreement supplement number two for the 8th Avenue over Keith Creek Bridge replacement to IMEG for an additional amount of $190,772 for an amended total now of $426,171.76 The contract duration is through 12/31/2026. The funding sources are m f t funds and the federal local bridge formula program funds. Is there a motion to approve?

So moved. Second.

Any questions or comments for staff? Seeing none, all those in favor indicate aye. Aye. Vote? The matter passes. Item 12 is an engineering agreement supplement number three on the same 8th Avenue over Keith Creek Bridge replacement to IMEG for an additional amount of $22,243 for an amended total of $426,171.76 It is through 12/31/2026, and the funding sources are the MFT and the federal local bridge formula program funds. Is there a motion to approve?

So moved. Second.

Any questions or comments from staff? Seeing none, all is in favor of Nikki Bay. Aye. Opposed? That passes. Item 13 is a resolution approving appropriation of MFT funds for improvement under the Illinois Highway Code Regional One Planning Council fiscal year 2026 funding in the amount of $91,308.49 Is there a motion to approve the resolution?

So moved.

Any questions or comments for staff? Seeing none, all those in favor indicate aye. Aye. Opposed? The matter passes. Item 14 is a supplemental resolution approving appropriation of MFT funds for improvement under the Illinois Highway Code for the Corbin Street over Kent Creek Bridge replacement, an additional amount of $200,000 for an amended total of $360,000 Is there a motion to approve the amendment?

So moved. Second.

Any questions for staff? Seeing none, all is in favor of indicate aye? Aye. Opposed? The matter passes. Item 15 is a supplemental resolution approving appropriation of motor fuel tax funds for improvement under the Illinois Highway Code for the 8th Avenue over Keith Creek Bridge replacement for an additional amount of $250,000 for an amended total of $300,000 Is there a motion to approve?

So moved.

Any questions for staff? Seeing none, all those in favor indicate aye? Aye. Opposed? The matter passes. Item 16 is award of a joint purchase contract for Microsoft Office Suite and Security Applications to CDW Government in an amount of $487,597.7 It's a one year contract with two annual extensions. The funding source is the information technology and integration budget. Is there a

motion to approve?

So moved. Any

questions for staff? Seeing none, all those in favor to keep an eye. Aye. Opposed? Matter passes. Item 17 is an award of a joint purchasing contract for work management and customer relations management software to SHI International in the amount of $54,717.4 The contract duration is one year. The funding sources are the community and economic development and the legal department operating budgets. Is there a motion to approve?

So moved. Second.

Are there any questions or comments for staff? Seeing none, all those in favor indicate aye? Aye. Opposed? All right. Before we adjourn, doesn't indicate there's an item 18, but there actually is. At this time, I would move that we convene into closed session to discuss real estate acquisition matters. Is there a second?

Second.

All those in favor to keep aye? Aye. All right. We'll keep this meeting open. Thank you.